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An Equal Opportunity University
SRAS & Surgery“Meet and Greet”
November 17, 2015
An Equal Opportunity University
SRAS Quick FactsWhat’s in a name?Sponsored Research Administrative Services• Your College of Medicine Point of Contact• Handle your administrative needs for external
grant funding• Both before and after your awardHere’s where you can find us on the web: http://research.med.uky.edu/research-administration-ibu
An Equal Opportunity University
Here’s…OB/GYN’s SRAS Team
Proposals, eIAFs & Progress Reports
Expense monitoring, financial reports, budget revisions, subaward requests
An Equal Opportunity University
Here’s Your SRAS Team For Proposals, eIAFs, Progress Reports and Post-Submission Information, contact:
Lauren BrownGrant Proposal Specialist
An Equal Opportunity University
Here’s Your SRAS Team For Budget Revisions and Subaward Request Form Completion, contact:
Sandra HolleyCollege Budget Analyst
An Equal Opportunity University
Here’s Your SRAS Team For Financial Reports and Expense Reconciliation Questions, contact:
Tanisha “Tish” RoussosGrant Reconciler
An Equal Opportunity University
Here’s Your SRAS Team For Pre-Award questions, you can also contact:
Mary Gay WhitmerManager, Pre-Award
An Equal Opportunity University
Here’s Your SRAS Team For Post-Award questions, you can also contact:
Gina VesselsManager, Post-Award
An Equal Opportunity University
Here’s Your SRAS Team If you have suggestions or concerns, you can contact:
Susan StarkManager, SRAS
An Equal Opportunity University
A Word from Pre-Award To Start Your eIAF, we need: • Draft Abstract & Title• Sponsor Guidelines• Outline of Budget Allocation & Justification• Human and/or Animal Subject Approvals, if any• If Requested by GPS, Completing FCOI Disclosure We’ll take it from there and continue to assist through proposal submission!
Contact us for Just-in-Time Information & Progress Reports!
An Equal Opportunity University
BudgetsTo Start a Budget for a Proposal, we need: • Personnel, Title and Percent Effort• Supply, Animal, Equipment, Travel Estimates, and
SubcontractsWe’ll draft a budget for your review!
For Clinical Trials, once you have a study budget, we can complete your Fixed Price Form.
An Equal Opportunity University
A Note on Clinical TrialsClinical Trials are a Little Different than Other Grants:• SRAS does not develop the study budget
(normally handled by the department or CCTS)• SRAS Post-Award Team does not reconcile
expenses for clinical accounts
An Equal Opportunity University
Timeframe—3 Day Deadline
Minimum of 10 business days from
proposal deadline: PI to start eIAF
Your eIAF routes to all CGOs, Co-Is,
Chairs/Directors, & ADRs
Your eIAF MUST be received by OSPA at least 3 business days prior to proposal due
date!
An Equal Opportunity University
Timeline TipsWhat Days Do You Count for the 3 Day Deadline?• Must Arrive to OSPA by 8 AM Three Business
Days Prior to Submission• Business Days (Monday-Friday)• Deadline Day (“Day 3”)
What Days Don’t Count? • Weekends• Holidays When UK is Closed
An Equal Opportunity University
Example—3 Day DeadlineFoundation Deadline—due December 1, 2015
Due here/Day 3
An Equal Opportunity University
Example—3 Day DeadlineFoundation Deadline—due December 1, 2015
Day 2
Day 1
SRAS Starts eIAF with PI input
An Equal Opportunity University
NIH 2015—The Year in Review
Notable Updates: • Expansion of ASSIST• Updated Biosketch Form• Upcoming Changes to Grant Submission Forms
In short, 2015 has been a busy year for NIH!
An Equal Opportunity University
Winter 2015
An Equal Opportunity University
Winter 2015 NIH UpdatesUse of Greek & Special Characters in Grants.gov Packages (NOT-OD-15-058)
• Had been available for pdf attachments but not Grants.gov text fields
ASSIST Available for R03 & R21 Mechanisms (NOT-OD-15-062)
How Many of You Have Used ASSIST?
An Equal Opportunity University
A Few Words About ASSIST
An Equal Opportunity University
Benefits of ASSIST• User-Friendly• Less Back and Forth with Email Attachments• Key Personnel Information Auto-Populates from
Commons Profile Information• Budget and Cognizant Agency Auto-Populate• More Validation Checks than Grants.Gov• Track Submission (Errors and Warnings) in ASSIST
PortalAccess to ASSIST: public.era.nih.gov/assist
An Equal Opportunity University
Winter 2015 NIH UpdatesNIH Notice in Response to Winter Storms (NOT-OD-15-066)
Important Reminders in Event of Closure• Cover Letter Explaining Delay • No Advance Permission Needed• Delay Not to Exceed Time Institution is Closed
An Equal Opportunity University
Spring 2015 NIH Updates
An Equal Opportunity University
Big Biosketch NewsNew Biosketch Format for Applications Due May 25, 2015 or After (NOT-OD-15-032, NOT-OD-15-085)• Page Limit Expanded from Four to Five Pages• Four Peer-Reviewed Publications in Personal
Statement• Up to Five Significant Contributions to Science• Up to Four Peer-Reviewed Publications or
Research Products per Contribution• Link to Publications (SciENcv or MyBibliography)
An Equal Opportunity University
ASSIST ExpansionASSIST Available for R01s and K (Individual Career Development Awards) (NOT-OD-15-098)• Exceptions: K12 and KM1 Mechanisms
In Addition to Other Mechanisms Already Available:• Multi-Project Grant Programs (P01, P20, etc)• R03, R21
An Equal Opportunity University
Summer 2015 NIH Updates
An Equal Opportunity University
Summer 2015 NIH UpdatesASSIST Expanded to More Grant Mechanisms (NOT-OD-15-126)
T and K12 Mechanisms Added• Institutional Training Grants (T-series)• Institutional Career Development Grants (K12)• Other Training Programs (D-series)• And, all of these: DP7, R13, R15, R18, R21/R33, R24, R25,
R33, R34, R35, R36, R61/R33, RF1, RM1, SI2/R00, U13, U18, U24, U2R, U34, UA5, UF1, UG3/UH3, UH1, UH2, UH2/UH3, UH3, UH4, UM1
An Equal Opportunity University
And, More Expansion of ASSISTSmall Business Mechanisms Added (NOT-OD-15-156)• SBIRs: R43, R44, U43, U44• STTRs: R41, R42, UT1, UT2• CRPs: SB1, UB1
If you are interested in learning more about ASSIST, we can do demonstrations at your office!
An Equal Opportunity University
Fall 2015 NIH Updates
An Equal Opportunity University
Fall 2015 NIH UpdatesA Look Ahead to Policy Changes in 2016 (NOT-OD-16-004)…there are quite a few!
• Rigor and Transparency in Research• Vertebrate Animals• Inclusion Reporting• Data Safety Monitoring• Research Training• Appendices• Font Requirements• Biosketch Clarifications
An Equal Opportunity University
A Look Forward to 2016Changes to Take Place in Two Phases• Phase 1:
– Will use existing (FORMS-C) forms and updated instructions
– Impact due dates on or after January 25, 2016
• Phase 2: – New (FORMS-D) forms and instructions – Impact due dates on or after May 25, 2016
An Equal Opportunity University
Let’s Start with Phase IRigor and Transparency:• Purpose is to Enhance Reproducibility of
Research Findings• New “Authentication of Key Biological and/or
Chemical Resources” Attachment for “R & R Other Project Information” Page
• Applies to Most Mechanisms (not T- or F-Series)• New Review Language
An Equal Opportunity University
Phase 1Vertebrate Animals:• No Description of Veterinary Care • No Justification for Number of Animals • Method of Euthanasia Only if the Method is Not
Consistent with AVMA Guidelines
Definition of “Child” for Inclusion Policy:• Lowered from under age 21 to age 18
Changes to Research Training Plan (T-series):• Shift to Focus on Describing Recruitment/Diversity• No Lists of Grants with IACUCs or IRBs
An Equal Opportunity University
And, Now for Phase 2Rigor and Transparency and Vertebrate Animals:• Expanded to Institutional Training and Fellowships (T/F)
Inclusion Forms:• Addition of optional PHS Inclusion Enrollment Form• Additional Study Descriptors• Replaces Planned Enrollment and Cumulative Inclusion
Reports
Data Safety Monitoring Plans:• New Attachment Required for All Clinical Trials• Part of PHS 398 Research Plan
An Equal Opportunity University
Phase 2Research Training Data Tables:• Reduction of Tables from 12 to 8• Minimization of Individual-Level Information Reporting• Extension of Tracking of Trainee Outcomes from 10 to 15
Years• New xTRACT System for Preparation of Tables Available
October 16, 2015 in eRA Commons
Appendix Policy: • Being Re-Evaluated• New Policy in Spring 2016
An Equal Opportunity University
Phase 2PHS Assignment Request Form:• Request “assign to” and “do not assign to” NIH
Institute/Centers, Study Sections• List Potential Reviewers in Conflict and Why• List Scientific Expertise Needed to Review the Application• Takes Place of Cover Letter for that Purpose
Fonts:• Additional Flexibility for Fonts in PDF Attachments• Will Still recommend Specific Fonts• Allow Other Fonts (both serif and non-serif) as Long as They
Comply with Specific Type Density and Line Spacing Guidelines
An Equal Opportunity University
A Final Word on Phase 2Biosketch Clarification:• URL for a Publications List is Optional• URL for Publications List Must be to a Government
Website (.gov), such as MyBibliography• Publications (Peer-Reviewed and Non-Peer-Reviewed)
and Research Products can be Cited in Both the Personal Statement and Contributions to Science
• Graphics, figures and tables are NOT allowed
An Equal Opportunity University
Onward to 2016
We Look Forward to Assisting You in Navigating the Ever-Changing Grants Landscape!
An Equal Opportunity University
Questions?Thank you!
