AMSTC Project Management Session.ppt

8/10/2019 AMSTC Project Management Session.ppt

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AMSTC,28th Dec to 3rd Jan05 ACCRA, Ghana

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PROJECT MANAGEMENTPROJECT MANAGEMENT

AFRICAN MEDICAL STUDENTS TRAININGAFRICAN MEDICAL STUDENTS TRAININGCONGRESS,CONGRESS,

2828THTH DEC 04DEC 04 -- 22NDNDJAN 05JAN 05

UNIVERSITY OF GHANA, LEGON, ACCRAUNIVERSITY OF GHANA, LEGON, ACCRA

GHANAGHANA

COORDINATED BYCOORDINATED BY

Vince Dei [UGMSVince Dei [UGMS -- GHANA]GHANA]

COCO--FACILITATEDFACILITATED BYBY

Nina K.Nina K. BentzerBentzer [IFSMA TRAINING TEAM[IFSMA TRAINING TEAM--DENMARK],DENMARK],ChrisChris ZelaZela MudendaMudenda,, ChilambeChilambe KatutaKatuta and Watsonand Watson SichunduSichundu

[ISCA ZAMBIA CHAPTER[ISCA ZAMBIA CHAPTER--ZAMBIA]ZAMBIA]


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INTRODUCTION

Ground Rules

Expectations

Fears


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Aim of this Training

session To enable you to have the basicskills to plan and carry out a project

To be aware of factors that surround

a project

Give you a practical experience of

thinking through a project by

exercises

GETTING STARTED...


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THE PROJECT CYCLE

IDEA

GROUP/TEAM

EVALUATION

SITUATIONAL

ANALYSISACTIVITIES

PROJECT

PLANNINGFUNDING


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THE IDEA

Get one

Adopt oneAMSTC and IFSMA

Modify one


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THINK OF AN IDEA

Do you have any idea that you

would like to carry out as a

project?


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QUESTIONS BEFORE

MAKING A GROUP.. What do want your group for?

Who do you want in your group?

What do you have to offer?

How can you recruit?


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WHY GATHER A

GROUP? Sharing the work load

Increase the amount of good

ideas

Increase the skills you have as

a group

Share the fun!


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HOW YOU GATHER A

GROUP Identify your potentials

Find people who are interested

Find people with the skills you

lack

Be sure you all agree to have onedirection from the beginning

GROUPTEAM


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SITUATION ANALYSIS

Gather information

Within your organisation

Office Library, Other members, etc

Outside your organisation

Internet, Media, Other Organisations,

Data bases, Word of mouth, etc

Own observations

Literature Analysis


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SWOT ANALYSIS

Strengths

Weaknesses

Opportunities

Threats


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IDEA OF A SWOT

Strengths

Manpower

Opportunities Good personal

connections to

resource persons

Threats

Lack of

funds

Use

Weaknesses

Too littleknowledge

Beware


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SWOT ANALYSIS

GROUP-WORKChoose an idea

from your Groupand make a SWOT

analysis..


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GOALS AND

OBJECTIVES The Project and Goals Objectives

Summarises what is to be achieved

by the project. The general objectives state what is

to be achieved by the project in

general terms.

Specific objectives are a breakdownof the general Objectives, they

address the aspects of the problem


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GOALS AND OBJECTIVES

NEED TO BE SMART

Specific/Sustainable

MeasurableAchievable

Realistic/Relevant

Time-bound !


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EXAMPLE 1

An example of a badly

defined goal objective is

to increase the pass rate

of learners


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EXAMPLE 2

An example of a well developedgoals objective of a project

dealing with improving thequality of education amongstlearners amongst learners insecondary school is to

increase the pass rate of grade12 by 5% in Great Accra Regionbefore the end of 2005


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PROJECT PROPOSAL

WRITING Purpose of a Project Proposal

Fundraising: Money; Resource

persons; Material; Support To keep yourselves on track

Attraction: Media; Group members

etc


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OUTLINE OF A PROJECT

PROPOSAL Cover Page

Project Summary Sheet

Executive Summary

Introduction Problem Statement/Background

Proposed strategy

Goals and Objectives

Sustainability Evaluation

Budget and Source of Funding

Appendices


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PROJECT SUMM RY

SHEET

Project Title

Name of the Organization

Contact

Project Duration

Project Location

The Beneficiaries

The Planned start and completiondate

Total Budget


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AMSTC,28th Dec to 3rd Jan05 ACCRA, Ghana 22

IMPORTANT THINGS TO

REMEMBER Funders will start by reading the

PROJECT SUMMARY SHEET, THE

EXECUTIVE SUMMARY and theBUDGET.

Layout

Black and White

Length

Language

Clear format


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BUILD YOUR PROJECT

PROPOSAL

Build from where

you ended withyour projects


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CHECK-OUT FOR THE

DAY Qs and As

See you tomorrow at10:00hrs

Thank you for your attention andHappy-New YearEnjoy it!!

Documents

AMSTC Project Management Session.ppt