AMOS BS9 Full Brochure Eng Low

8/11/2019 AMOS BS9 Full Brochure Eng Low

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Business Suite version 9.0

TM


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The ultimate asset management solution

AMOS

Maintenance & Purchase

AMOS

Quality & Safety

AMOSMimic Condition

Monitoring

AMOSShipdex Suite

AMOSMail

Communications

AMOSF-MIS

AMOS

Personnel

AMOS

Tanker ManagementSelf Assessment

AMOS Business Suite version 9.0

AMOSShipServ

e-procurement

SFICodication


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A Message from the CEO

The history of SpecTec and AMOS is

the history of software at sea. For over

20 years, dedicated to Information

Technology solutions for maritime

businesses, be it on merchant ships,

oil rigs or war ships, SpecTec has set a

course and is leading the way.

Our software and competent consultancy

services cover all aspects related to

Maintenance, Stock Control, Procurement,

Personnel Management, and the full

portfolio of Maritime issues linked with

quality management, such as Tanker

Management and Self Assessment (TMSA),

the International Ship and Port Facility

Security Code (ISPS), International Safety

Management Code (ISM), Emergency

Response System (ERS), Shipboard

Marine Pollution Emergency Plan (SOPEP)

and so on. For the Oil and Gas sector, we

have created specialised modules to deal

with all of the industry specic issues

related to Maintenance, Stock Control

and safety procedures.

For the Navies, we represent a perfect

Commercial Off The Shelf (COTS) choice

for a complete Integrated Logistics

System (ILS) solution. Moreover, we

cover, through strong partnerships, the

land-based market, providing an ideal

software solution to all types of industries

such as power plants, paper mills, food

production and building maintenance.

Born in 1985, SpecTecs growth has been

marked by turning points, which have

seen the company growing stronger

and establishing true leadership in the

market.

2005, in particular, marked a new

beginning; SpecTec became independent

again, and our legacy re-emerged,

renewed, proud and strong, and now

advances with a pioneering vision under

new leadership and ownership.

Today, SpecTec professionals worldwide,

many from our founding days, continue

to motivate, build, and bring innovation

to AMOS products and services.

SpecTecs commitment to a dynamic

product development plan is the

cornerstone of our customer partnerships

and the very strategy of our challenge to

remain the leader.

On land, in port, or at sea, SpecTec and

AMOS carry on a tradition of IT excellence

in Fleet Management Solutions, Offshore

Asset Management, ILS applications, and

a number of specialised services which

are difcult to nd elsewhere.

The contents of this brochure will

introduce you to AMOS products and

services, and to a worldwide organisation

of steadfast professionals who are

wherever you need us.

Giampiero SonciniChief Executive Ofcer

The SpecTec Group

Giampiero Soncini

Chief Executive Ofcer

The SpecTec Group

SpecTec History

SpecTec and AMOS: two recognisable names in the Maritime and

Offshore Industries, bringing software to sea for over 20 years!

1985 SpecTec, the company, was formed as an Oslo branch

ofce of the leading Norwegian consultancy rm, ACCO,

specialising in planned maintenance systems since 1916.

AMOS, the software, was designed to computerise planned

maintenance on board ships.

1986 SpecTec begins its early expansion with the rst agencies

and the rst branch ofce being established in Sweden.

1987 SpecTec continues an expansion plan with further branchofces being established as AMOS software distributors in

the United States and The Netherlands.

1988-89The SpecTec distribution network expands to include Italy,

the United Kingdom, Singapore and Cyprus.

1995 Following 7 years of continuous growth, SpecTec is listed

on the Oslo Stock Exchange Market. By this year, all the

distributing agencies are acquired and form the new SpecTec

Group of companies.

1996 SpecTec merges with three other companies to form a

new corporate entity named Visma, Visual Management

Application.

1997 Visma splits its organisation, establishing two divisions:

one of them is named SpecTec, Visma Marine Division. The

company prospers and expands, reaching over 20 ofcesworldwide.

2000 The Dutch company, Station 12, owned by KPN (Dutch

Telecom), purchases SpecTec, Visma Marine Division.

Through an alliance with Telstra (Australian Telecom), Station

12 and SpecTec are merged with KPN Broadband, and Telstra

Satellite System, and renamed Xantic. Xantic becomes the

largest Information and Communications Technology (ICT)

company in the maritime sector.

2001 KPN makes a corporate decision to focus on the land-based

telephone market, and Xantic, consequently, is considered

non-core business.

2005 Early in the year, Xantic restructures to split the businessinto two independent units: satellite communications and

maritime software, the latter being the SpecTec network.

This network is renamed The AMOS Group.

In April 2005, a consortium of investors, led by Giampiero

Soncini, former Vice President of Xantic, present a bid for the

purchase of The AMOS Group.

The AMOS Group was purchased

within 21 days from the bid,

almost a world record.

By July 2005, under the new

leadership, the AMOS Group

is renamed to the well-known

old name of SpecTec, and The

SpecTec Group reunites under anew banner and motto:


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AMOS Business Suite is an extensiveand powerful Windows based programcapable of handling most of the daily ERPfunctions encountered in organisations thatmay consist of multiple locations. It is aclient/server application, where the clientprogram is run on a Windows PC, and theserver program may use one of several different

database systems.A stand-alone conguration on a single PC isalso possible.

A M O S B U S I N E S S S U I T E M O D U L E S

Maintenance and Purchase

Stock Optimiser

Accounting

Project Manager

PDA

E-Business

Graphics

CBM

Replication

Document System Budget

Stock Control

Purchase

Maintenance

Quality and Safety

Forms Generator

ERS

Non-Conformity

Distribution Document Control

Personnel

Port Reports

Masters Cash

Crew Administration

Mail

Internet Mail Server

Extra Modem Lines

AMOS Connect Suite

AMOS Connect Fleet

Voyage Management

Voyage Management

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Enhancement

MaintenanceOptimisation

Spare PartsOptimisation

LegislativeCompliance

Classication

Flag State

SIRE/ TMSA/CDI/ISO

Add-On

Risk Analysis

CriticalityAnalysis

AvailabilityAnalysis

Condition

Monitoring

ApplicationExploration

Implementation

Product

Maintenance PlanSetup

Spare PartsSetup

Training

Standard AMOS

Training

BespokedTraining

OnboardTraining

CBT/OnlineTraining

BespokedCBT/Online

Licensed CrewTraining Centres

Consultancy and Customer Support

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A Steady Hand in Rough Seas

AMOS Maintenance and Purchase


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AMOS Maintenance and PurchaseA Steady Hand in Rough Seas


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For full contact details visit: www.spectec.net | [email protected]

AMOS MAINTENANCE &PURCHASE (M&P)

AMOS M&P is

a Windows application for the integrated management of

maintenance work and costs, stock control and purchasing.

It works in conjunction with AMOS Business Suite.

SpecTec has developed AMOS M&P

specically for companies and organisations with

geographically distributed plants or installations.

In other words, where maintenance, stock control and

requisitioning take place at one or more local installations,

and purchasing and transport planning take place at a central

headquarters.

The various functions in AMOS M&P work togetherIf you perform a maintenance job requiring certain spare

parts, and then report performing that job, the associated

spare parts which were automatically estimated for usage,

are updated in the stock control records as removed.

Moreover, the purchasing function holds a purchase order as

Active until the goods are registered as Received, at which

point they are added into the stock control records.

AMOS M&P allows you to see

what has been spent on various maintenance activities or

purchases, and what is planned or budgeted for spending

in the future.

USING M&P AT A LOCALINSTALLATION, YOU CAN:

Plan Maintenance Dene jobs to be performed regularly.

Dene maintenance schedules.

Print lists of jobs to be done in the immediate

future, as check-lists or with full descriptions

of work.

Plan extraordinary maintenance with Work

Orders.

Report Maintenance

Report performance of planned maintenance,

manually or semi-automatically with simple

reporting.

Keep records required by inspecting

authorities.

Print or display maintenance records.

Report unexpected work and routine

checks.

Create work orders and report work based

on work orders.

Control Stock

Display and print inventory list for each

storage area.

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AMOS Maintenance and Purchase



Update quantities directly, after taking inventory.

Display automatic transactions in and out of stock from

maintenance or purchasing activities.

Review current stock quantities in relation to pre-set

minimum, maximum and reorder levels.

Automatically calculate the amount needed to ll stock to

any of those three levels.

Store preferred vendor, price and vendor supplied units

for all stock.

Request Stock

Enter desired quantities of items as they are used or expire.

Requisition Stock and Consumables

Create requisition forms for stock items automatically,based on desired quantities and preferred vendors, or

create forms manually.

Create requisition forms for consumables.

Track Purchasing

Answer questions like:

Has the purchaser started to work with my last

requisition?

Was the order approved? Was it conrmed?

When is it expected to arrive?

What purchase orders are still active?

Receive Goods

Mark goods received based on purchase orders, automatically

updating stock.

Track Costs and Budgets

Answer questions like:

What have I spent so far this month? This scal year?

How much of the budgeted amount remains for this

period?

And,Save and analyse costs due to unexpected maintenance

over time to evaluate and improve preventive maintenance

program.

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WORKING WITH M&P AT YOUR HEAD OFFICE,YOU CAN:

Receive Requisitions

Import data from various local installations to the mainofce.

Make Queries to Potential Vendors

When you dont have a preferred vendor, or you are going topurchase items for the rst time.

Compare Quotations

Receive quotations in response to queries you send out. Record them, and have AMOS calculate the total price of

each quotation. Compare quotations, and have AMOS recommend a

vendor.

Create / Approve Purchase OrdersWhen you have decided to create a purchase order, you cancreate a new one, or convert a requisition or a query into apurchase order.

Order Goods

When you order goods, you may want to split a requisitioninto purchase orders sent to different vendors. You may alsobe able to send the orders directly from AMOS.

Conrm Orders

When vendors conrm orders, you must record the referencenumber of the vendors conrmation on the AMOS PurchaseOrder. You must also record deliveries on the Purchase Order.

Plan Deliveries

The registered delivery line items must be assigned to actualdeliveries. This will ensure you that all ordered items areeventually delivered and transported to the installation.

Plan Transport

AMOS helps you create transport documents, which alsohelps get an overview of unassigned deliveries. A transportform can be used to print a list of deliveries to be loaded ona transport.

Apply Company Specic Workows

AMOS allows you to apply your companys own Workowto the Maintenance and Purchase processes. Speciedindividuals are notied when necessary according to apredened process (status> status action > resulting status).

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AMOS DASHBOARD

The AMOS Dashboard is a brand new feature of AMOS

Business Suite

The system now opens up to a customisable home page, or

Dashboard.This Dashboard is a visual tool presenting the user

with an upfront overview of the most important information.

Different users can have different dashboards, depending

on their role and needs.

For instance, a Chief Engineer would want to keep the number

of unexpected maintenance Work Orders, created over time

and that still need to be processed, under control.

Whereas, a chief buyer would need to know at a glance

that a number of new purchase order requests have been

submitted and need his immediate attention.

By logging into AMOS, each user will be able to see his own

customised dashboard.

Items in the dashboard are presented in the form of alerts,

both numerically and graphically, to ensure the best

possible visibility.

The dashboard clearly lists all notications generated by the

active workows. A double click on the notication section

takes the user directly to the notication window.

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AMOS Quality and Safety


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AMOS Quality and SafetyA Steady Hand in Rough Seas


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AMOS QUALITY AND SAFETY (Q&S)

AMOS Q&S is a module for the integrated management of Qualityand Safety, including procedures, circulars, non-conformities

and incidents. It works in conjunction with AMOS Business Suite(license required). AMOS Q&S makes it easier to ensure that

all the sites in your organisation follow the correct procedure.

Procedures

AMOS Q&S allows you to design the system to suit your

needs, both in regards to textual information and data

acquisition. This exibility means that you are responsible

for ensuring that the system is accurate and complete.

When you install AMOS Q&S, the demo database contains

a list of pre-dened procedures with the status Active or

Obsolete. These procedures can be used as the starting point

for establishing the quality system of your organisation.

Procedures describe which measures to take at your various sitesto maintain the established quality goals of your organisation.

AMOS Q&S makes it easier to ensure that all the sites in

your organisation follow the correct procedure.

You can adjust the document template connected to a

procedure to have it reect the typographical standards of

your organisation, and update the contents of each procedure

to reect the policy of your organisation.

In AMOS Q&S you specify procedures to be distributed to

installations and/or installation groups.Procedures that relate

to specic installations are assigned directly for distribution.

The concept of an installation group is to allow standard

procedures to be grouped together according to class

type, and thereby avoid having to allocate procedures

individually to each installation.

When conguring a new installation in your system, add it

to the appropriate installation group, and the site will inherit

the standard distribution set-up for that group.

NC By Categories

NC Main Categories

Numberofnonconformities

NRC generatedin response tophysical failures

NRC generated inresponse to

procedural failures

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Incidents, Claims, Manuals

You can: Use the Incidents window to report accidents, cargo

incidents, hazardous occurrences, improvement suggestions,

personal injury, damage to property and pollution.

Use the Manuals windowto add manuals to your database,for viewing by everybody or by selected groups. The

Manuals window contains all the manuals you have added

to your database, for viewing by your entire organisation,

or by selected groups. Procedures are associated with each

manual that is, manuals are added to the procedures,

and then approved and published using WorkFlow. Employees can be assigned access to Read, Edit and

Delete manuals.

Use the Conventions windowto add conventions (i.e. IMO)

to the system. Conventions are divided into categories

such as SOLAS, SAR or COLREG (root folders), according

to a hierarchy structure. Conventions within each topic or

group are contained in sub-folders.

Use the Claims window to enter and view the detailsabout claims against an insurance policy.

WORK ORDERS

You can: Use the Work Orders window to view and update individual

work orders.When a Work Order is created, necessary

information automatically appears in the General tab.

Edit the information in the Planning section.

Select whether the work is unexpected or not in the Work

Classication Section.

The History sectiondisplays the dates related to the workorder. This window also keeps track of any work permits

required.

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ERSThe ERS (Emergency Response System) is the list ofcontacts to notify in an emergency. This list containscontact information for the relevant authorities in

countries all over the world. You receive updates to thisinformation in the case of any changes. Specic information

about contacting customers, insurance companies, ag

state authorities and other vital parties can be added.

The ERS module complies with such international standardsas SOPEP and OPA.

Triggers

Triggers determine when to carry out jobs. You can usetriggers to schedule jobs performed at recurring intervals, or

jobs which are handled when a specic event occurs.

Work Flow

Every task progresses to completion through a series of stepscalled a work ow.Conguring this work ow allows AMOSQ&S to perform each of these steps in accordance with your

companys existing procedures.

It is possible to configure work flow for the following

Q&S Modules: Circulars Claims Incidents Manuals Non Conformities Procedures Quality Work Orders

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AMOS DASHBOARD

The AMOS Dashboard is a brand new feature of AMOSBusiness Suite

The system now opens up to a customisable home page, orDashboard.This Dashboard is a visual tool presenting the userwith an upfront overview of the most important information.Different users can have different dashboards, dependingon their role and needs.

For instance, a Chief Engineer would want to keep the numberof unexpected maintenance Work Orders, created over timeand that still need to be processed, under control.

Whereas, a chief buyer would need to know at a glancethat a number of new purchase order requests have beensubmitted and need his immediate attention.

By logging into AMOS, each user will be able to see his owncustomised dashboard.

Items in the dashboard are presented in the form of alerts,both numerically and graphically, to ensure the bestpossible visibility.

The dashboard clearly lists all notications generated by theactive workows. A double click on the notication sectiontakes the user directly to the notication window.

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S t a y i n g o n T o p

AMOS-TMSA


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AMOS-TMSAS t a y i n g o n T o p


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AMOS-TMSA

The Self Assessment module allows your company to

Perform a self assessment of compliance with TMSA(Tanker Management and Self Assessment) requirements

and standards.

Measure and evaluate your company. Performing regular

Self Assessments ensures continuous improvement within

your organisation.

You should perform self assessments to:

Review existing systems and practices within your

organisation and evaluate these against industry

standards

Record performance and compare progress

Provide documented evidence in case of audits

The Self Assessment Window

Is where you perform self assessments for your organisation.It contains the conguration revisions which the self

assessment will be performed against.

This window accurately reproduces the Elements, Sub-

Elements and Key Performance Indicators (KPIs) as indicated

by the TMSA document.

Each Element is like a category relating to a particular aspect of

company operation, such as crew management or emergency

procedures. For example, two such elements in the TMSA

class include Management, Leadership and Accountability

and Emergency Preparedness and Contingency Planning.

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The conguration revisions of the Self Assessment Window

support revisions which are work ow controlled and only

one Draft and one Issued revision can exist at a time.

User(s) must periodically evaluate each KPI according to the

present stage, and then compare the new assessment against

previous results in order to evaluate progress.

You should perform a new self-assessment revision when

It is the rst time you have incorporated the Self

Assessment module at an installation

The standards you are comparing your companyto have been changed and you must evaluate yourself

against newer or more strict criteria You perform assessments at intervals and the

appointed time has arrived You have changed the Work Flow

Status of a previous Assessment revision

(ie. cancelled it, issued it, assessed it, etc) and soa new one is now required

Every Self Assessment is a new and separate Revision.If you have a revision in progress that has not yet been scored

and issued, you can continue to open the same revision and

add to it at its initial status, until it is nished and ready tobe assessed and issued through a dedicated workow.

Every new assessment revision is evaluated against the mostrecently issued set of congurations.

Meeting the KPIs in each

element with a 100% score indicates that your

company is performing at the top standards demanded by

the industry.

Self Assessment Statistics

This window contains the assessment data entered in theSelf Assessment window.

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Managing Crew Your Way With Ease

AMOS Personnel


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AMOS PersonnelManaging Crew Your Way With Ease


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AMOS PERSONNEL

AMOS Personnel, one of the AMOS Business Suite modules, is

THE tool for crew management. Basic crew details are entered

and administered from a shore-based facility. Furthermore,crew data can also be corrected or modied by either ship

or shore-based personnel (based on access rights). All the

alterations and updates are constantly kept aligned by the

AMOS Replication tool.

EMPLOYEE OVERVIEW

Crew details are entered and maintained in

the Employee window.

This window manages employee

information such as contracts, ranks,

addresses, airports, photos, service periods,

education, certicates, medical records,passports/visas and licenses etc.

You can also list and track all contact details

and family details for employees (ie next

of kin, etc).

You can make evaluations for each crew

member and store the information for future

reference.

The Service tab

is for maintaining all information regarding

current, planned and historical service

records. You can generate new service periods and plan the

activity an employee shall perform (ie. the dates, the vessel and

department, leave days, etc.)

Using the Payroll and Accounting functions, you can manageFixed and Variable Transactions:

Fixed transactions apply to each employee and areautomatically repeated every month. For example, standard

wageis a xed transaction and can be managed here.

Variable transactionsare items that are debited and creditedto employees accounts every month and are valid for the

current month only.

Variable transactions include things like slopchest purchases

and cash advances.If a crewmember purchases something from the slopchest

or takes a cash advance, this information must be entered

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in the variable transactions tab to debit the employee the

corresponding amount from his/her pay.

If he/she does overtime, these hours must be entered in the

variable transactions tab and then credited to his/her pay.

In the Payslip tab

the quantity, rate and amount for each wage type included

on the payslip are displayed.

The Accumulators tab

shows the period amount and totals for the year for the wagetypes linked to an accumulator. Accumulators are wage types

that are carried forward month by month.

PLANNING

There are three Schedule planning windows:

The Employee Schedule- provides planning information

listed by employee

The Rank Schedule- provides planning information listed

by rank

The Vessel Schedule - provides planning information

listed by vessel (this information can be edited)

DOCUMENT EXPIRY

The Expired window lists any documents or certicates that

have expired or which have no valid expiry dates.

All documents registered in the database are checked continuously,

and any that expire are included in the appropriate list.

This menu has four sub-menus: Licenses, Medical Certicates,

ID Books and Services.

All Licenses, Medical Certicates and ID Books that have

expired are listed.

Moreover, if an employees current service is completed but

has not yet been transferred to the History page, it will be

listed as Expired under the Services menu.

CREW CHANGE

This window lists the crew changes that are planned, and

can be used to plan travel arrangements.

It contains two tables:

The Signing Off table lists the employees who are due

to sign off the selected vessel(s) during the specied

period.

The Signing On table lists the employees who are

due to sign on to the selected vessel(s) during thespecied period.

PAYROLL

Work Sets

A work set can be, for example, a vessel, your company, a

bargain agreement, etc.

You must add work sets in this window before you can run

payroll for them.

After you have determined all fixed transactions , updated

personal information and entered variable transactions:

You can calculate the wages for the current period.

You may choose to run the payroll for a particular vessel,

or group of employees.

The Period is closed

when the payroll is completed, all bank transfers are made,

and all control reports run.

You can close the period for one or several employees or

vessels, or for the entire company.

After closing, all transactions are marked as historical and all

accumulators are updated with the current period gures.

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PERSONNEL ONBOARDThe Onboard functions in AMOS Personnel are for Crew and

Slopchest Management.

Administration

The administration menu items access the functions used for

administrating your vessels crew.

Crew Effects

You can use this window to enter crewmembers and

supernumerarys valuables into the system for customs

purposes and to identify ownership.

Ships Stores

The Ship Store window enables you to enter special items of

the ships stores for customs purposes.

These items could include, for example, radios, televisions,

stereo systems, cameras, tobacco etc.

Supernumerary

The Supernumerary window is for adding and removingdetails of people other than crewmembers who are travelling

onboard for a short period. A supernumerary could be forexample a passenger or a temporary staff member.

LIST OF SLOPCHEST ITEMS CAN BEMAINTAINED...

The Slopchest submenu gives access to the functions

controlling stock purchase, sale and transfer.

STOCK ITEMS

The Stock Items window lists all items onboard the vessel for

sale from the Slopchest.

The items are listed here in three classes:

Slopchest (SC) - main storage containing any kind of

goods except bonded stores.

Bonded Stores (BS) - goods normally declared - alcohol,

cigarettes, etc.

Welfare (WF)- subset of goods from both slopchest and

bonded stores.

STOCK TRANSACTIONS

Transactions are the main way of viewing changes in Stock

Item levels on board your vessel.

This window displays the details of the transaction. Here youcan see

The date the selected transaction occurred.

The quantity of items involved in the transaction.

The price currency and amount.

A user-dened reference number.

The transaction type and who the transaction is being

reported by.

The price set here will be the price paid by the company

when the item was initially purchased. The actual sale price

paid by the crew member will be this purchase price + any

commissions and prot margins set by the company.

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ORDER FORMS

A single Order Form may consist of one or several Line

Items, each one of which normally represents an item being

purchased.

You can register and process purchase forms for slopchest

Stock Items.

The Slopchest - Forms window provides a list of all the

purchase forms (Requisition, Query, and Purchase Order)available in the system.

Accounts

AMOS Personnel enables you to prepare various account

sheetssuch as Slopchest, Bonded Stores, Crew Welfare and

Master Cash, to be submitted to your head ofce at the end

of each payroll period.

The onboard accounting functions are:

Templates

Account Sheets

Masters Cash

The purpose of the account sheet templates is to set up each

account sheet layout, which affects the information displayed

when you view the account sheets.

You can set up the template for each ofthe following types

of account sheets:

Slopchest Account

Bonded Stores Account

Crew Welfare Account

Masters Cash Account

You can use the Account Sheets to keep track of the cash

ow on board each vessel.

The account sheets enable you to view the status value of

each account at any time during a payroll period on board.

The reports will normally be sent into the main ofce on a

regular basis.

Master Cash transactions are for accommodating the handling

of cash amounts on board.

The following types of cash transactions can be registered:

Received

Cash advance Payment

Reimbursement

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Optimised, Cost Effective Communication

AMOS-MAIL


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AMOS-MAILOptimised, Cost Effective Communication


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AMOS-MailOptimised, Cost Effective Communication

AMOS Mail can save up to 80% of your satellitecommunication costs even if you have a FleetBroadband high speed connection.

AMOS Mail highly transforms the world of maritimecommunications, bringing cost effective, easy-to-use, reliable, and stress-free connectivityonboard maritime vessels A challenge for ademanding market

For years, communication options to and from vessels have

been pay-by-the-minute, pay-by-the-byte service and have

been shared by crew members. Today, even though this

option is still available, AMOS Mail is the key to non-stop

communication.

AMOS Mail, the maritime industrys new generation of

messaging, has transformed marine vessels into oatingofces to maintain normal business operations even whileonboard, satisfying increased customer demand.

Remote maritime satellite communication services are of

utmost importance when it comes to cargo vessels or ships

carrying people across seas.

SpecTec has signicant experience in software for satellite

communication systems for vessel eets and is capable of

fullling all your maritime satellite communication needs

from engineering and installation to maintenance.

Our product is designed to improve your communication

needs and keep you in touch with the world.

AMOS Mail:

enables crew members to transmit messages to other

crew members located at different locations at sea.

facilitates communication functions such as email, fax and

telex transmission.

Because of AMOS Mails seamless integration with all

SpecTec family software modules such as AMOS Business

Suite and AMOS2 Enterprise Management Suite, it is the

perfect solution to completely automate your AMOS database

replication onboard.

AMOS Mail can save up to 80% of your satellite communication

costs even if you have a Fleet Broadband high speed

connection.

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AMOS-MailOptimised, Cost Effective Communication

AMOS Mail onboard

AMOS Mail is designed for ship-to-shore communication and

provides an ultra-efcient satellite communications protocol,

which means that it can be used with GSM, Iridium, HF-

radio, Inmarsat -B, -B HSD, -C, -M, mini-M and Fleet (33, 55

and 77).

AMOS Mail is specically designed for:

Full duplex transmission with simultaneous send and

receive

Message compression, yielding an average 50% reduction

across all le types, with even higher compression on text

and database les

No need to compress attachment; they are compressed

the moment they are included into the messages

Minimised modem synchronisation and handshake

procedures, reducing connection time and costs

Automatic mid-message recovery after break, for minimum

retransmission

Retransmission of enclosures from cached copy on server at

minimum cost

AMOS Mail is designed for ship-to-shore communication and

provides an ultra-efcient satellite communications protocol,

which means that it can be used with GSM, Iridium, HF-radio,

Inmarsat -B, - B HSD, -C, -M, mini-M and Fleet (33, 55 and 77).

AMOS Mail in Ofce

AMOS Mail ensures that an unlimited number of people can

share the mail system on the ofce network. Its high level

of scalability allows for quick distribution of all messages

via several devices such as modems, telexes and faxes. This

guarantees that messages are delivered to destination as

soon as the ship communicates with the ofce.

AMOS Mail for Personal Use

Travelling personnel can keep in touch with just a notebook

computer, connected by modem either via cellular phone or

normal land-line. Mail sent to the ofce can be forwarded and

email and faxes can be sent directly from any location. This

allows employees to keep in touch with the organisation,

contacts and suppliers anywhere in the world, at any time,

without having to set foot in the ofce.

Email

AMOS Mail features full email send and receive facilities.

The additional tunneling option uses the internet to transport

AMOS Mail data packages. This allows AMOS Mail ofce

installations to communicate with each other via internet at

local call rates, regardless of their location.

Full Integration with all the SpecTecApplications and even more than this ...

The Application Programming Interface (API) not

only makes it possible to transfer data between allthe SpecTec designed applications but also between

other non-SpecTec software applications. For example,

reporting and administration systems can be linked

by AMOS Mail without the need for crew intervention.

Integration with other messaging systems like Lotus Domino,

Microsoft Exchange Server and many others is also possible

through AMOS Mails SMTP gateway. Faxes and Telexes can

be sent from the ofce but also rerouted to other providers

to be distributed worldwide.

AMOS Mail is a 32 bit application compatible with: Microsoft

Windows NT, 98, 2000, 2003, XP and Vista.

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Data where it matters

AMOS SHIPDEX SUITE


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AMOS SHIPDEX SUITED a t a w h e r e i t m a t t e r s


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Shipdex is the International Business Rules

(The Shipdex Protocol) developed to standardise the

production and the exchange of technical and logistic data

within the shipping community.

The Shipdex Protocol applies to S1000D at issue 2.3

ScopeThe Shipdex Protocol handles technical data exchange for

all sea projects to ensure that data is exchanged in a neutral

and standardised format; ie. It can be easily implemented on

different Information Technology systems.

The Shipdex Protocol provides the end user with essential,

complete and non-redundant technical information which is

strictly linked to logistic studies or equivalent analysis and

related maintenance strategies.

Information produced in accordance with the Shipdex

Protocol is achieved in a modular form, called a DataModule, which is dened as the smallest self contained

information unit within a Shipdex data set.

The Shipdex Protocol denes data modules as containers

for data exchange.

The data module types that the Shipdex Protocol makes

use of are:

Descriptive, for descriptive and operational information

Procedural, for maintenance information

Illustrated Parts Data (IPD), for catalogues

All data modules that are applicable to the Product may be

gathered and managed in a database, which is referred to as

the Common Source Data Base (CSDB). Although information

is not duplicated in the CSDB, individual data modules can

be reused many times in the output. Savings are therefore

made in the maintenance of the data in that it only needs

to be changed once, while the modied information appears

throughout the output.

The Shipdex dataset production

Full ShipdexTMcomplianceFull S1000DTMcomplianceDESCRIPT

PROCED

IPD Infoset

DESCRIPT

PROCED

IPD Infoset

DESCRIPT

PROCED

IPD Infoset

IETP PDF

ShipdexTMdatasets DM Selection DM Extraction Enhancement

ShipdexTM

DatasetA

ShipdexTM

DatasetB

ManufacturerDatabase

(S1000DTMCSDB)

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* Powered by CorenaCORENA is one of the worlds foremost suppliers of Commercial-Off-The-Shelf products managing the production, publishing, distribution, and use

of technical documentation for complex equipment. CORENAs products are widely used, primarily by customers within the Aerospace and Defence

industry utilising recognised international standards like ATA iSpec 2200 and ASD/AIA S1000D.

OverviewSpecTec has been involved in the development of

the Shipdex Protocol and is a Founder member

of the Shipdex Protocol Working Group and

the Shipdex Protocol Steering Committee (SPSC).

SpecTec acts as Technical Manager within the Shipdex

Protocol Maintenance Group (SPMG).

The new AMOS Shipdex Suite, developed by SpecTec, is

the most effective tool on the market for the production,

management, use and valorisation of technical information

developed in accordance with the Shipdex Protocol.

AMOS Shipdex Suite is composed of the following

modules that can be installed and activated

separately and at different times:

AMOS Shipdex Author *, to produce Shipdex datasetsand store them inside a Common Source Data Base (CSDB).

AMOS Shipdex Data Manager *, to validate a Shipdexdataset against S1000D and Shipdex rules, Shipdex

standard tables, etc.

AMOS Shipdex IETP Builder *, to create an InteractiveElectronic Technical Publication (IETP)from a Virtual

Publication or from the Author CSDB and to create a PDF

Technical Publication for printing.

AMOS Shipdex IETP browser *, to allow for search,

navigation and viewing features through IETP and printingcapabilities.

AMOS Shipdex Interface, to import validated Shipdexdatasets into the AMOS Business Suite database.

BenetsAn integrated suite of software tools:

To produce and manage your technical information in

accordance with S1000D and the Shipdex Protocol

(mostly addressed to manufacturers).

To validate and exchange complete Shipdex datasets

(addressed to all shipping actors).

To publish and print Shipdex Publications (addressed

to all shipping actors).

To automatically create and update the AMOS Business

Suite database (addressed to AMOS BS users).

All AMOS Shipdex Suite software tools with the exception of

AMOS Shipdex Interface are completely independent of the

CMMS or ERP in operation by the end users.

The AMOS Shipdex Suite Scenario

IETPPDFPDF

CSDB

AUTHOR DATA MANAGER INTERFACETO AMOS BS

IETPBROWSER

IETP

IETP BUILDER

VirtualPublication Import

Rules

AMOSBusinessSuite 9.X

D.B.

PublishedIETPFeedback and

Comments

Validated

DATASET

First/SecondVerifcation

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AMOS Shipdex AuthorAMOS Shipdex Author is a ready to use,

Commercial-Off-The-Shelf (COTS) product providing you

with what you need to manage your technical publication

projects inside a CSDB in accordance with the Shipdex

specication.

It includes user management and access control, work-ow,

authoring of data modules, generation of publishing modules,

and publishing and delivery management.

It has a built-in PDF publishing engine with ready made style

sheets that handles preview of single data modules, as well

as book publishing.

It also allows for storage and management of Shipdex

comments (ie. feedback from the end users) created and

sent by the AMOS Shipdex IETP Browser into the CSDB.

The product consists of a Shipdex Author server installation,

and one or more Shipdex Author clients.

AMOS Shipdex Data ManagerAMOS Shipdex data manager is a ready to use, Commercial-

Off-The-Shelf (COTS) product enabling you to validate a

Shipdex dataset against:

Data Module List

S1000D and Shipdex rules

Shipdex Standard tables

It is also possible to enhance the Shipdex dataset with

the Ship/Port conguration data and apply the First/Second

verication for QA purposes.

It has a feature to build a Virtual Publication that allows basicbrowsing, viewing and printing features through a Shipdex

dataset.

AMOS Shipdex Data Manager is independent of the Author

tools used to build a Shipdex dataset and the CMMS

used for the management of maintenance and spare parts

processes.

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AMOS Shipdex IETP Builderand AMOS Shipdex IETP BrowserAMOS Shipdex IETP Builder is a ready to use, Commercial-Off-

The-Shelf (COTS) product module that can be used togetherwith the AMOS Shipdex Author and with the AMOS Shipdex

Data Manager. It allows you to build an Interactive Electronic

Technical Publication (IETP) that can be accessed and viewed,

using AMOS Shipdex IETP Browser, either over the Intranet or

by deploying it locally on individual machines.

AMOS Shipdex IETP Browser also allows for the creation of

Shipdex comments (feedback from the end users) to be

sent to the Manufacturer CSDB.

It is delivered with ready made style sheets for Shipdex.

AMOS Shipdex InterfaceAMOS Shipdex Interface is a ready to use, Commercial-Off-

The-Shelf (COTS) product module that can be used to import

a validated Shipdex dataset into the AMOS Business Suite

database.

Consequently AMOS Data Manager uses the data supplied by

manufacturers in accordance with the Shipdex Protocol to

automatically populate the AMOS database necessary for the

management of maintenance processes and spare parts.

This approach will save the time consuming and error prone

process of manual database production.

Furthermore, it will be possible to update the AMOS Business

Suite database on the basis of the Shipdex Service Bulletin

and Service letters.

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Tough Times call for SpecTec ShipServ Solutions

AMOS ShipServ


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AMOS ShipServTough Times call for SpecTec ShipServ Solutions

Partners


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SPECTEC & SHIPSERV SOLUTIONS

... All requisitions and orders created in AMOSMaintenance & Procurement (M&P) are automaticallychanneled through TradeNet.

The resulting quotes, confirmations andacknowledgements are seamlessly returned back fromthe supplier into AMOS M&P, eliminating manual dataentry and improving analysis ...

IntroductionNo matter how buoyant the shipping market, shipping

companies are always looking for ways to reduce costs,

increase operational efciencies and maximise charter

income.

With market conditions increasingly becoming unpredictable,now is the time to get costs under control and better manage

spending. But until recently, the purchasing department

has played a relatively peripheral role in these important

initiatives.

Today, theres a new way to do business that brings purchasing

to its rightful place at the strategists table, while dramatically

improving purchasing speed, efciency and visibility.

From sourcing new suppliers, to reducing the cost of managing

quotes and orders, to reducing maverick spend, SpecTec and

ShipServ can help you drive out costs and increase your

business agility.

The Partnership

Together SpecTec and ShipServ represent an unparalleled

partnership, rmly rooted in the maritime industry.

SpecTecs beginnings were in the Maritime Industry over 20

years ago, with personnel that have rst-hand experience

working on board ships and in the ofces. The result is the

dynamic AMOS (Asset Management Operating System) that

covers all aspects related to Maintenance, Stock Control,

Procurement, Personnel Management, and the full portfolio

of Maritime issues linked with quality management.

As of today, over 12,000 AMOS licences are deployed at more

than 1,200 companies in the Maritime Industry, with 7,000

ships managed on a daily basis.

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ShipServ is the leading maritime e-marketplace, helping

the buyers and sellers of ship supplies to reduce the costs

associated with doing business together.

In 2008, ShipServ members traded in excess of $1 billion of

goods and transformed the way they did business. Today the

ShipServ community numbers over 130 buying organisations,

4,500 vessels and 23,000 suppliers.

With SpecTecs asset management expertise and ShipServs

e-commerce know-how, ship managers now have the

opportunity to fully automate their purchasing operations as

well as connect cost effectively to their supplier community.

From sourcing new suppliers, to reducing the cost of managing

quotes & orders, to reducing maverick spend, ShipServ and

SpecTec can help you drive out costs and increase your

business agility.

A track record of success

SpecTec and ShipServ have a long history of working together

to deliver benets to the maritime community. Today 21

shipping companies managing nearly 500 vessels have

selected AMOS and the ShipServ TradeNet trading platform

to automate their purchasing operations.

These include Princess Cruises, Holland America Line, Vroon,

Hoegh, Grimaldi, Westfal Larsen, MSC and Masterbulk.

Ship owners and managers who use both AMOS and

ShipServ together have replaced manual, labour-

intensive processes for good reason:

Faster purchasing processes cut order cycle times by

30-50%

More accurate orders waste less time unwinding errors

More on-time deliveries and more productive ships

Lower risk of off-hire days caused by supply issues

New business insight to benchmark and improve

suppliers, processes and KPI performance

Easier compliance with best-practice processes and total

transparency

Simple integration do it quickly and easily using open

standards

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Introducing the AMOS ShipServ ActivationWizard

SpecTec and ShipServ not only have a strong working

partnership, but have also developed tight technical

integration between both companies products.

A connection to ShipServ is included out-of-the-box with

AMOS, signicantly reducing the set-up time required to a

matter of days.

And with the AMOS ShipServ Activation Wizard, your AMOS

Administrator can activate this connection without the need

for on-site assistance.

The AMOS ShipServ Activation Wizard is part of an on-going

development plan between both companies.Future plans include even closer integration between AMOS

and ShipServ TradeNet as well as integration between AMOS

and ShipServ Pages, the online supplier sourcing directory.

AMOS Business Suite delivers an Asset Management System

optimised for the Maritime and Energy industries and is the

result of three years of development effort.

AMOS Maintenance and Procurement (AMOS M&P) is part

of AMOS Business Suite and is the module designed for

management of maintenance work and costs, stock control

and purchasing.

AMOS & TradeNet

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With regards to purchasing, Buyers,Superintendents and Purchasers can use

AMOS M&P to:

Receive Requisitions from branch ofcers or ships

Make Queries to Potential Vendors

Compare Quotations

Create / Approve Purchase Orders

Order Goods

Conrm Orders

Plan Deliveries

The traditional problem has been that communication between

buyers and suppliers is typically done by email, fax or at best

by online ordering systems unique to each supplier.

The result may be cumbersome - faxes go missing, emailscan go unread and the overheads in remembering which

suppliers require orders in which format become signicant.

This is where ShipServ steps in.

For the rst time, buyers and suppliers can go through a

single online hub, ShipServ TradeNet, instead of trying to

create custom, hard-wired integrations between every

supplier and buyer.

All requisitions and orders created in AMOS M&P are

automatically channeled through ShipServ.

The resulting quotes, conrmations and acknowledgements are

seamlessly returned back from the supplier into AMOS M&P.

The lingua franca for all of these transactions is the Marine

Trading Mark-up Language (MTML), the industry standard

communications protocol.

Thanks to the MTML standard, the average AMOScustomer can be fully integrated to ShipServ in days,

not weeks or months.

And whats more you can be trading with your entire supplier

community from day one. With StartSupplier, ShipServs entry

level supplier offering, your suppliers can begin trading with

you at no cost to them and with no need for additional

software.

Start Supplier allows suppliers to:

Receive RFQs and orders by email.Use a simple online tool to send back

quotes and conrmations

Eliminate fax, email or spreadsheet-based transmission of

transaction data, which are prone to errors,

lack security, and can be inadvertently sent to the wrong

party.

With so many ship owners, operators and managers

looking to cut costs, the SpecTec and ShipServ

combined solution provides a powerful way to help companies

to reduce their costs, minimize their risk and position

themselves well for growth when the economy improves.

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Integrated Maintenance Management

AMOS Mimic Condition Monitoring


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AMOS Mimic Condition MonitoringIntegrated Maintenance Management

Partners


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YOU CANT CONTROL WHAT YOU DONT MEASURE

Mimic integrates with AMOS to provide a fullyenhanced CBM (condition-based monitoring)capability

Mimic is a condition monitoring software suite which

enables you to eliminate unscheduled breakdowns, reduce

maintenance costs and increase your operational capability.

Its used for the collection, storage, display, analysis and

management of all asset condition, performance and

maintenance information.

Mimic is a state of the art software application containing the

unique Mimic dashboard which instantly displays the health of

each asset.

BENEFITS

The AMOS Mimic interface allows AMOS to control allaspects of your maintenance regime. Mimic operates within

the AMOS environment as an extension of the maintenance

and purchase module, not as a separate system, reducing

learning and training timescales.

Mimic integrates with AMOS to provide a fully enhanced

CBM capability providing a single point of entry for all your

maintenance information.

*Mimic has been awarded a Software Conformity

Assessment certicate by Lloyds Register

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AMOS MIMIC OFFERS:

Automated AMOS work order life cycle, giving you com-plete control of all CBM jobs within AMOS.

Access to asset health and trending information withinyour AMOS environment.

Full AMOS condition monitoring alert capability; If any piece of equipment exceeds a dened threshold,

Mimic immediately alerts AMOS to a corrective action.

Easy database creation via data imports from AMOS into

Mimic;

So there is no need to rewrite all data!

Transparency of information about the whole system and

its status;The powerful combination of AMOS & Mimic allows for a

perfect maintenance set-up.

GATHER DATA

Data Collection Tools

Control System

Visual InspectionsReliability Info

CBM Monitoring

Vibration

Oil Analysis

Thermography

DO THE RIGHT WORK ATTHE RIGHT TIME

Condition Monitoring Suite

Asset Prioritisation

Manage CBMDiagnostics

Job Triggers

SCHEDULE & MANAGETHE WORK

CMMS

Asset Management

Work OrdersPlanning & Scheduling

Spares & Stock Forecast

Procurement

Sub Contracts/Trades

Oil

Analysis

Result

Hand

Hand

Held

hed

Alarm&Monitoring

Alarm &

Monitoring

On Line

Vibration

Performance

On lineVibration

Motor

Condition

Monitoring

On Line Oil

Monitoring

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AUSTRAL IA

SpecTec Australia Pty Ltd.

Brisbane

Tel: +61 7 5523 9908

Fax: +61 5523 3101

CHINA

SpecTec AMOS Shanghai

30A, Cross Region Plaza

No. 899 Lingling Road

Shanghai

200030

P.R. China

TEL: +86 21 51506046

Fax: +86 21 51506045

CROATIA

SpecTec Croatia

Don Petra Perosa 137

Mravince

Split

21209

Croatia

Tel: +385 21 329090

CYPRUS

SpecTec Ltd.

1st Floor, 16 Anaxagarou St

Agia Zoni

3031 Limassol

Cyprus

Tel: +357 25 812181

GERMANY

SpecTec GmbH

Pickhuben 6

Hamburg

D-20457

GermanyTel: +49 40 369 054 780

Fax: +49 40 369 054 788

SpecTec GmbH

Huettenstrasse 36

Duesseldorf

D-40215

Germany

Tel: +49 211 303 66 28

Fax: +49 211 303 66 19

HONG KONG

SpecTec Asia Pacic

13/F, Jie Yang Building

271 Lockhart Road

Wanchai

Hong Kong

Tel: +852 2802 7882

ITALY

SpecTec S.p.A.

Viale San Bartolomeo 595/A

La Spezia

19126

Italy

Tel: +39 0187 5081

Additional ofces:

Genova

Tel: +39 010 595 9891

Sabaudia

Tel: +39 0773 510 205

NORWAY

SpecTec AS

P.O Box 15

Strandveien 15

Lysaker

NO-1324

Norway

Tel: +47 67 52 55 50

PHILIPPINES

SpecTec Philippines, Inc.

Unit 606 Taipan Place

F. Ortigas Jr. Ave

Ortigas Center

Pasig1605

Philippines

Tel: +63 2 636 00 44

RUSSIA

SpecTec Ltd.

BC Preobrazhenskiy

V.O. 14th Line, 7A

St Petersburg

RU-199034

Russian Federation

Tel: +7 812 324 5110

SINGAPORE

SpecTec Asia Pacic Pte. Ltd.

11 Collyer Quay 08-03

The Arcade

049317

Singapore

Tel: +65 6226 0804

SWEDEN

SpecTec AB

Tillgngligheten 1

Gteborg

SE-417 01

Sweden

Tel: +46 31 65 53 00

UNITED ARAB EMIRATES

SpecTec Middle East

P.O. Box 47025

Al Khaleej Centre,

Ofce # 311

DubaiUnited Arab Emirates

Tel: +971 4 355 7650

UNITED KINGDOM

SpecTec Ltd.

The Dock Ofce

Trafford Road

Salford Quays

Manchester

M50 3XB

United Kingdom

Tel: +44 161 888 2288

THE NETHERLANDS

SpecTec

Tramsingel 18b

4814AB, Breda

Tel: +31 6 108 93 059

UNITED STATES

SpecTec Inc.

22500 SE 64th Place

Suite 230

Issaquah

Washington

98027

United States

Tel: +1 425 313 0154

Additional ofces:

Connecticut

Tel: +1 203 523 0479

FloridaTel: +1 954 640 0400

Houston

Tel: +1 713 871 0131

www.spectec.net [email protected]

Documents

AMOS BS9 Full Brochure Eng Low