American Recovery and Reinvestment Act of 2009 ARRA Reporting Requirements April 14, 2009 Webinar

American Recovery and Reinvestment Act of 2009

ARRA

Reporting Requirements

April 14, 2009 Webinar

Main Reporting Elements• Funds: Appropriated Allocated

Obligated Outlayed

• Number of projects that:

– have been put out to bid (and $$ amounts)

– have contracts awarded (and $$ amounts)

– work has begun (and $$ amounts)

– have been completed (and $$ amounts)

• NEPA status

• Number of jobs created or sustained

Sections 1201 and 1512 Reporting Requirements

• Sect. 1201(c)(1) requires grant recipients to submit to the covered agency (FHWA) periodic reports on the use of the funds

– Reports shall be collected and compiled by FHWA and transmitted to Congress

– FHWA may develop reports on behalf of grant recipients to ensure accuracy and consistency

• Sect. 1512 requires entities that receive recovery funds to provide Recipient Reports

Standard Forms Location

• Standard forms and Reporting Requirements for Federal-aid funds are on the internet at: http://www.fhwa.dot.gov/economicrecovery/reportingforms.htm

• Standard forms and Reporting Requirements for Federal Lands Highway Program funds will be on the internet at:

http://flh.fhwa.dot.gov/policy/arra/

http://www.fhwa.dot.gov/economicrecovery/reportingforms.htm

http://flh.fhwa.dot.gov/policy/arra/

Five Standard Reports

FHWA-1586: Initial ARRA Project Plan

FHWA-1588: Periodic Grouped Project Report

FHWA-1585: Monthly Recipient Project Status Report

FHWA-1587: Monthly Summary

Employment Report

FHWA-1589: Monthly Employment Report






Employment Report


FHWA-1586 – Due April 17, 2009 (Update forms every 2 weeks)

1. State

2. Report Date

3. County

4. Congressional District

5. Fed-aid Project Number

6. State Project or I.D. Number

7. Project Type

8. Project Name

9. Project Description

10.Project Purpose

11.Total Cost Est.

12.Scheduled Completion Month

FHWA-1586 (con’t)

13.Project Rationale

14.EDA (Y/N)

15.NEPA Class Action

16.NEPA Milestone Completed

17.NEPA Milestone Date

18.Types of Federal Permits

19.Number of Federal Permits

20.Status of Federal Permits

21.Route Number

22.Begin Mile Point

23.End Mile Point

24.Length (miles)






Employment Report







Employment Report


FHWA-1588 – Due within 2 weeks of awarding multi-route projects.

1. State

2. Report Date

3. County

4. Congressional Dist.

5. Fed-aid Project No.



8. Project Purpose

9. Est. Total Cost



12.EDA (Y / N)

13.Route Number

14.Begin Mile Point

15.End Mile Point

16.Award Date






Employment Report







Employment Report


FHWA-1585 - Monthly (Due the 10th day of each month for the preceding

month (through Sept. 2012))1. State

2. Report Month

3. Contracting Agency


5. State Project or I. D. Number

6. Advertisement Date

7. Award Date

8. Notice to Proceed

9. Percent Complete

10.Contractor Name

11.Contractor Address

12.Contractor DUMS Number

13.Contractor E-mail Address






Employment Report







Employment Report


FHWA-1587 – Monthly (Due 20th day each month for the preceding month

(through Sept. 2012)) 1. State

2. Report Month




6. Contractor Name / State or Local Agency

7. Status of Contractor Employment Reports

8. Total Employment

9. Total Hours

10.Total Payroll ($)






Employment Report







Employment Report


FHWA-1589 – Due as determined by the recipient until Sept. 2012

1. Report Month




5. Project Location

6. Contractor Name and Address

7. Contractor / Subcontractor DUNS Number

8. Employment Data (employees, hours and payroll)






Employment Report







Employment Report


13. Project Rationale1. To preserve and create jobs and promote

economic recovery.2. To assist those most impacted by the recession.3. To provide investments needed to increase

economic efficiency by spurring technological advances in science and health.

4. To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits.

5. To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases.






Employment Report







Employment Report



1. State

2. Report Date

3. County





8. Project Purpose

9. Est. Total Cost



12.EDA (Y / N)

13.Route Number

14.Begin Mile Point

15.End Mile Point

16.Award Date


1. State

2. Report Date

3. County





8. Project Purpose

9. Est. Total Cost



12.EDA (Y / N)

13.Route Number

14.Begin Mile Point

15.End Mile Point

16.Award Date






Employment Report







Employment Report


FHWA-1585 - Monthly (Due the 10th day of each month for the preceding month

(through Sept. 2012))1. State

2. Report Month





7. Award Date


9. Percent Complete

10.Contractor Name




FHWA-1585 – (con’t)

1. State

2. Report Month





7. Award Date


9. Percent Complete

10.Contractor Name




FHWA-1585 – con’t

1. State

2. Report Month





7. Award Date


9. Percent Complete

10.Contractor Name









Employment Report







Employment Report


FHWA-1587 – Monthly (Due 20th day each month for the preceding month)

(through Sept. 2012)1. State

2. Report Month






8. Total Employment

9. Total Hours


FHWA-1587 – cont

1. State

2. Report Month






8. Total Employment

9. Total Hours







Employment Report







Employment Report


FHWA-1589 – Due as determined by the recipient until Sept. 2012

1. Report Month




5. Project Location

6. Contractor Name and Address

7. Contractor / Subcontractor DUNS Number

8. Employment Data (employees, hours and payroll)

Initial Submittal Requirements

• FHWA-1586, Initial ARRA Project Plan– April 17, 2009 & every 2 weeks thereafter (changes)– BIA & FHWA tribes email [email protected]– And provide a copy to FLH HQ Official Mailbox and

Bob Sparrow

• FHWA-1588, Periodic Grouped Project Report– Within 2 wks of award & within 2 wks of changes– BIA & FHWA tribes email [email protected]– And provide a copy to FLH HQ Official Mailbox and

Bob Sparrow

mailto:[email protected]

mailto:[email protected]

Monthly Submittal Requirements

• FHWA-1585, Recipient Project Status Report– The 10th of every month until Sept. 2012– BIA and FHWA tribes to email reports to FLH HQ

Official Mailbox and Bob Sparrow

• FHWA-1587, Summary Employment Report– The 20th of every month until Sept. 2012– BIA and FHWA tribes to email reports to FLH HQ

Official Mailbox and Bob Sparrow

• FHWA-1589, Employment Report– Usage is at the recipients discretion

THE END

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Documents

American Recovery and Reinvestment Act of 2009 ARRA Reporting Requirements April 14, 2009 Webinar