CURRICULUM VITAE MRS IRENE ADELE THOMAS SKILL SUMMARY

10 + years in Management

5 + years in Administration/ Office Management

14 + years in PA/ Secretary

8+ years in Financial Management

8+ years in Pastel Payroll and Accounting

PROFESSIONAL EXPERIENCE THE INSTITUTE for RURAL and COMMUNITY DEVELOPMENT – IRCD Fundraiser and Events /Office Manager 1 June 2016 – Present Responsibilities General running of the office. Events planning and fundraising. Participating in trainings. DAMIETTA PEACE and THE PADRE PIO SPIRITUALITY CENTRE FINANCE AND OFFICE MANAGER JULY 2009 – 31 May 2016 The Padre Pio Spirituality Centre and the Damietta Peace Initiative are both based in the same building. I work for both organisations.

Accountability The Finance and Office Manager of the Padre Pio Spirituality Centre will be directly accountable to the International Director. Responsibilities Managing of the Spirituality Centre i.e.: Advertising, catering, buying, decorating, menu planning, follow up on maintenance matters, issuing of quotations and invoices. All financial matters dealing with The Damietta Peace Initiative and The Padre Pio Centre, incoming funds, paying of the salaries on Pastel Payroll and maintaining an updated accounting system on Pastel Accounting – up to reconciliation and Trail Balance. Preparation of all financial reports for external auditors. Manage all of the staff at the Centre with regards to all HR matters. Responsible for all administration needs. Ensure the smooth running of the Centre at all times. Events planner and caterer. Responsible for all debtors and creditors, writing up of budgets for funding proposals, liaising with the company bank regarding all financial matters. Corresponding with the finance departments for all local, German and Irish funders. Sending funds to the other Regional offices of The Damietta Peace Initiative, ie: Kenya, Nigeria and Zambia. Travelling to Kenya, Nigeria and Zambia and conducting an audit on their financial and administrative records. Authorized signatory for the company. The overall administration of the DPI office. Assisting the International Director in the compilation and typing of submissions and reports to various donor agencies. The maintenance of DPI’s website and The Padre Pio Facebook Page. Ensuring that the Human Resources elements required by DPI and The Centre such as job descriptions, contracts, working conditions, leave, etc. are met. All local and international travel and accommodation arrangements. Handling of confidential documents with the utmost discretion and assist the International Director in managing his diary/appointments. A high competency level in Excel, Word, Microsoft Office Publisher, Microsoft Power Point and Outlook Express.

ADDRESS:

103 Nina Street

Meyerspark

Pretoria East

0184

TELEPHONE:

084 9111 988

EMAIL:

irenethomas1973@gmail.

com

IDENTITY NUMBER:

731013 0209 089

DATE OF BIRTH

13 October 1973

NATIONALITY

South African

SEX

Female

MARITAL STATUS

Married

HEALTH

Excellent

CRIMINAL OFFENCES

None

DRIVERS LICENCE

Code 08 / E

Compile the monthly newsletter, “OurPACT”. Copy editing all correspondence. The compilation and editing of the Quarterly Reports. Receiving of reports from Country Coordinating Teams, as well as – as far as possible – giving direction to Country Coordinating Teams on specific needs and issues they may have. Assisting in the facilitation of workshops and other meetings, which may be a need in DPI from time-to-time. Undertaking research as well as working on the production of DPI publications, such as Handbooks, Training Manuals, etc. In the absence of the International Director, this post requires one to check his personnel emails, reply to those that need replies, keeping communication between the International Director and the International Office. ABSA – CARD DIVISION HUMAN RESOURCE DEPARTMENT 2008.01.07 – 2008.12.31 HR OFFICER The purpose of my position is to provide support to the HR Business Partner and Senior HR Business partner in the

delivery of Human Resources services by completing HR process maintenance and administration activities.

During Talent Reviews, assist line managers to complete the reports and refer complex unresolved issues to the HR Business Partner for follow-up. Maintain the Talent information on HR SAP including reviewing completed interventions and outcomes. Provide the analysis to the Senior HRBP. Assist line managers with the completion of role profiles. Summarise training needs analysis completed by HR Business Partners in the area. Assist line managers with the completion of role profiles. Review role profiles to determine when annual updates are due and communicate to the relevant line managers and HR Business Partners. Submit all roles for the team for job evaluation and track turnaround time. Communicate results to line managers and HR team members. Coordinate all HR related activities including the annual Christmas party as well as team building workshops. Minute taking at all HR meetings, typing and distributing off minutes to all concerned parties. Keeping a record of all minutes of past meetings for future reference. Communicate wellness processes to employees when required. Ensure that employees are referred to the central wellness team if required. ABSA – CARD DIVISION BUSINESS DEVELOPMENTS 2007.09.10 – 2007.12.31 1. PA / CO ORDINATOR – to the Director of Business Development

Support the Management Executive daily with: personal administration, including reconciliation and sign- off of Company Card bills, expenses and mobile phone

bill. Booking of overseas or local travel:

o booking of flights, taxi and hotels o purchase, provision and reconciliation of foreign currency

Basic adhoc duties, typing and electronic distribution of materials. Support for activities such as Team off site events etc. Arrangement of meetings and preparation of meeting packs reports and presentations – Exco, Quad. Diary management for Managing Executive. Manages time by knowing business priorities, practices and key people. Ensure that all documentation is drafted / prepared, checked and recorded for Managing executive. Action Management – follow – up on notes and outstanding actions. Booking the driver and amending the schedule as required. Managing ESS and SAP on behalf of the Managing Executive.

PEP DIVISIONAL OFFICES 2006.08.28 – 2007.09.07 1. Divisional Administrator - Secretary/ HR Assistant

HR Responsibilities Responsible for placing advertisements for vacancies in the Division both internally and externally. Sifting

through CV’s (short listing) for relevant jobs advertised. Contacting short listed candidates and setting up of interview schedules. Drawing up of appointment letters, offer letters for successful candidates. Preparing and sending out of regret letters to all unsuccessful candidates. Attending to all queries regarding available positions and advertised positions. Sending of monthly payroll confirmations to Head office. Ensuring that this is done confidentially. Compiling man power reports to be sent to Head Office. Deal with customer complaints and staff grievances; follow up on all unresolved customer complaints from Head office. Maintain 4 regional secretaries – under my department in financial matters and budgets, control of regions expenditure, office equipment, conventions. Control of all Auto and Diners statements for the Regional managers. Control and recording of all Divisions (including the 5 regional managers) leave and sick leave, and ensuring that all documentation is completed and sent off to Head Office. Administrative / Secretarial Responsibilities Typing of Correspondence 45 – 50 words per minute Filling of all correspondence, auto statements, diner’s statements, sales figures, monthly reports, CPR’s (bank recon) and all confidential matter. Postage, collection and distribution of all company letters. Banking of all cheques and handling of the petty cash. Managing two pool cars as well as the auto cards for the cars. Preparing presentations for Divisional Meetings, Sales meetings. Screening of calls for the Divisional Manager, screening of all emails that come through to the Divisional matter. Diary Management for all managers in division (4 managers in our division) Flight arrangements, traveling and accommodation arrangements for the Divisional Team as well as our 4 Regional Managers. Office keeping, making sure that the office is well stocked, regarding stationery, groceries, office equipment (all done within the Divisions budget) General Administration – Full Function Control expenditure of the Division according to the monthly budget. Creditors and debtors. Arrangement of staff birthdays, company conferences, Unisa graduation ceremonies, conventions, Divisional meetings. Accommodation for Head office and regional staff members, arranging of Divisional year end functions, team building weekends. Compiling a monthly CPR (reconciliation) for Head Office of the Divisions Expenses, and all for the stock controllers in the Division. Make out cheques and deposit all payments Control of all Diners and Auto Statements for the Divisional team, reconciling all statements and collection of all necessary slips involved in usage of these cards. Ensure that a daily back up is done on the computer system. KUDOS IMPRESSION MANAGEMENT 2006.07.03 –2006.07.31 1. Personal Assistant & Sales Manager Maintain and develop a computerized customer and prospect database. Ensure all cards are filed and managed manually and electronically in internal address book. Prepare letters for sponsorship - using templates supplied. Invoice preparation and payment schedule management. Preparing invoices and ensuring clients pay on time. Undertaking logistics when sponsorships are underway – direct liaison with production managers etc on shows. Plan and carry out direct /telephonic sponsorship activities (principally direct mail) to agreed budgets, sales volumes, values, product mix and timescales. Monitor and report on activities and provide relevant management information. Liaise and attend meetings with other company functions necessary to perform duties and aid business and organizational development. Internal staff management – recruiting and managing support telesales staff. St. JOSEPH’S THEOLOGICAL INSTITUTE 2002.02.01 – 2006.06.30

1. Receptionist/ Secretary to the Dean of Studies/ Assistant Librarian General secretarial duties, filing, typing of memos. Receiving of guests and handling the Dean’s appointment book. Formatting of all timetables; study timetables, assignment timetables. Compiling, typing and printing of the staff telephone directory, typing of the Institute Prospectus. Arranging all meetings, both internal and external. Preparation of all material for meetings. Preparing slide shows on Microsoft PowerPoint 2003. Arranging of teas and social events. Designing and printing of student cards. Assist with preparation and banking of all student fees. Receipting of all books and other materials sold. Assisting with staff salaries. Capturing of data on Pastel. Typing of all students results and the posting thereof. Organize student’s graduation ceremony. Apart from being the Dean’s secretary I am also secretary to the three HODS’ at the Institute. Helped run the issue desk, issuing of books and receiving of returned books. Assisting with all queries, both staff and students. Basic library duties, filing, shelving, stock taking, processing of new books (on the OPAC system), general administration. We have approximately 50 000 books in the library. Working knowledge of the UNP inter - library loan system and Dewey Decimal Classification. General secretarial duties. Proficient in Microsoft MS Word, Excel, Outlook Express. Printing of all lecture notes and examination papers. Typing of examination papers, binding of booklets, preparation, typing and printing of all Institute booklets. MOTOR LICENSING BUREAU - KZNPA 1992.06.01 – 1999.12.10 Senior Administration Clerk Vehicle registration and licensing clerk. Updated 12months backlog of data capture. Head cashier, prepared daily banking and balanced off all cashiers at the end of the day. Acting supervisor for a period of two years. General administration duties, filing reception, switchboard operation. Dealing with the public on all levels, handling of public queries and administration queries. EAGLE SPRAYPANEL BEATERS 1992.01.10 – 1992.05.30 Secretary / Receptionist Basic administration duties, filing, answering of the telephone, posting, creditors, debtors. Reception of visitors. Banking and handling of petty cash. Preparation of wages. Data capture.

SUMMARY OF QUALIFICATIONS 1. GRADUATE SCHOOL OF BUSINESS – 1994 Computer Secretarial Diploma

Typing

Office Administration

Computer Operation

Accountancy

Microsoft Office

Credit Management 2. MS Office Suite ,Word, Excel, PowerPoint, Pastel Accounting and Pastel Payroll 3. VARSITY COLLEGE – 2005 -Bookkeeping 4. VARSITYCOLLEGE – 2007 - Human Resource Management and Training Diploma 5. UNISA –2008 - Labour Relations Management 6. Absa in House Training

iTalent Training – Career Junction

Competency Based Interviewing

O Design – Absa Organization Structure Design

Performance Development for Team Leaders

ER Training 7. Pastel Accounting and Pastel Payroll – 2010/2011

REFEREES Name Position Contact Number Email Address

Prof. M Hay Audit General Australian Universities Quality Agency L 10, 123 Lonsdale Street Melbourne, Victoria 3000 Australia

+27 71 360 4317 Laughinglad1@gmail.com

Mrs L Kalicharan Owner: Eagle Spray Panel Beaters

+27 60 322 4372 admin@sjti.ac.za

Rev. Fr. S J David OMI St Joseph’s Theological Institute, Hilton

+27 87 353 8940 president@sjti.ac.za

Mr. Mark Elliott Barclays – Chief of Staff Emerging Markets - Dubai

+971 (0) 44226749 +971 (0)509188023

Mark.Elliott@uae.bafrica.barclays.com

Mrs Jansie Radley HRBP Absa Card - Pretoria

082 4967959 Jansier@absa.co.za

Mr Theo Wentzel Pep Divisional Offices - Central Divisional Manager

083 6271305

Ms Faith W Ngari Damietta Peace Initiative

079 405 3897

Mr Steven Barnard IRCD 082 651 3456 stevenb@nunet.co.za