**All items on this agenda are noticed for discussion and possible action.

STAMFORD BOARD OF EDUCATION Board Members Andy George, President Jennienne Burke, Vice President Daniel Dauplaise, Secretary Nicola Tarzia, Assistant Secretary Mike Altamura Fritz G. Chery

Becky Hamman Jackie Heftman

Jackie Pioli Mayor David R. Martin

AMENDED AGENDA

SPECIAL BOARD MEETING Tuesday, August 4, 2020

6:00 PM

GoToWebinar:

https://attendee.gotowebinar.com/register/7458142810934626062

Webinar ID:

264-864-051

1. CALL TO ORDER

2. TIME FOR THE PUBLIC TO BE HEARD

3. Reopening Plan

4. CARES Act

5. CEP

6. Topics of Discussion

Suspension of Policy & Regulation ByLaws (Re: memo in board packet)

**All items on this agenda are noticed for discussion and possible action.

Regulation practice

COVID policies

Practice & procedures for COVID Policy

Mask policy 5141.8 & Regulation

7. ADJOURNMENT

Stamford Public Schools

Community Eligibility Presentation

Board of Education Special Meeting

Tuesday August 4, 2020

- Under the Healthy, Hunger-Free Kids Act of 2010 (HHFKA), the CEP provides an alternative approach for offering school meals in local educational agencies (LEAs) and schools in low-income areas, instead of collecting individual household applications for free and reduced-price meals.

- The CEP uses information from other programs, including the Supplemental Nutrition Assistance Program (SNAP) and Temporary Family Assistance (TFA), instead of traditional paper applications.

- LEAs are eligible to participate in the CEP if the Identified Student Percentage (ISP) for the entire district, groups of schools, or individual schools meets or exceeds 40 percent.

Community Eligibility Provision (CEP)

- All students receive free breakfasts and lunches.

- Household applications for free and reduced-price meals are eliminated.

- No verification is required.

- Potential increase in meal participation.

- Fall 2020 – CEP would allow more efficient food service distribution with the proposed Hybrid classroom/Grab & Go service models; cashless; no stigma, elimination of unpaid balances.

Community Eligibility Provision Benefits

- ISP is the proportion of identified students (out of all enrolled students) who are directly certified for free school meals through a means other than the school meal application.

- The ISP rate in Stamford Public Schools has increased from the 18-19 school year to the 19-20 school year due to:

1. Increased efforts from SPS to get families to complete school meal applications.

2. Increase in the number of students who were directly certified due to impacts from the COVID-19 pandemic.

What is Identified Student Percentage (ISP)?

- Application due August 31, 2020.

- SPS is newly eligible for CEP based on June 2020 ISP percentages.

- CEP works on a 4-year cycle. - If a district’s ISP increases during the 4 years, the district can benefit from that increase. - If the ISP decreases below 40%, the district can remain in the program for the remainder of the term.

- If SPS does not apply this year, the district can apply next year unless ISP percentages decrease below the threshold.

Community Eligibility Provision Details

ISP Year to Year

April 2019 vs. June 2020

Included Group April 2019 June 2020

All District 36.03% 42.81%

Elementary Only (Including Rogers/Strawberry Hill)

36.73% 46.42%

K-5 Only 38.6% 49.44%

K-5 Over 50% ISP Only*N/A (No schools were over

50%)52.65%

*Westover, Springdale, Toquam, Stark, Stillmeadow, Roxbury, KT Murphy

Current School ISP’s as of June 2020 compared to April 2019:

SPS Schools currently over 40%

Schools Level Groupings that do not meet minimum requirements of 40% ISP:⮚ HS Grouping⮚ K-8’s Strawberry Hill & Rogers

School ISP % ISP%

June 2020 April 2019

Per Operational Memo No. 08-19…"LEA's are eligible to participate in the CEP if the Identified Student Percentage (ISP) f or the entire district, groups of schools, or individual schools meets or exceeds 40 percent.

Westover Magnet 60.17 44.92

Springdale El 55.32 42.39

Toquam Magnet 54.83 67

Julia Stark El 52.6 38.83

Stillmeadow El 52.56 38.32

Roxbury El 50.41 38.99

K.T. Murphy El 49.7 42.02

Rippowam MS 47.45 41.84

Hart Magnet 47.39 38.44

Newfield El 47 38.19

Cloonan MS 46.4 44.79

Dolan MS 46.22 40.71

Turn of River MS 43.48 35.04

Davenport El 39.38 30.63

Northeast El 36.11 29.28

Stamford HS 35.75 33.18

Westhill HS 34.88 32.79

Scofield Magnet MS 34.05 31.82

Strawberry Hill 32.82 29.14

AITE 32.3 30.13

Rogers International 30.96 25.12

Elementary K-5 Level Grouping:

⮚ Now Eligible for CEP

⮚ ISP% > 40%⮚ ISP% for Grouping =

49.44%

Elementary Level Grouping K-5

Grouping CalculatorUse this calculator to determine the grouped identified student number and enrollment number to enter into Step 1

Step 1 data for school groupings

Total number of identified students in group

Enter this figure in 1.1

School NameEnter the name of each school that will be grouped under the same

identified student percentage

Identified StudentsEnter the number of

identified students for each school entered in the first

column

EnrollmentEnter the number of

students enrolled in each school entered in the first

column

Individual school Identified student

percentage (ISP)

3262

Westover 355 590 60.17%

Springdale 312 564 55.32% Total number of students enrolled in group

Enter this figure in 1.2Toquam 363 662 54.83%

Julia Stark 304 578 52.60%6598

Stillmeadow 339 645 52.56%Identified student

percentage for group

Roxbury 309 613 50.41%49.44%

KT Murphy 246 495 49.70%

Hart 282 595 47.39%

Newfield 262 558 47.00%

Davenport 256 650 39.38%

Northeast 234 648 36.11%

All District Level Grouping

Grouping CalculatorUse this calculator to determine the grouped identified student number and enrollment number to enter into Step 1

Step 1 data for school groupings

Total number of identified students in groupEnter this figure in 1.1

School NameEnter the name of each

school that will be grouped under the same

identified student percentage

Identified Students*Enter the number of identified students for

each school entered in the first column

Enrollment*Enter the number of students enrolled in each

school entered in the first column

Individual school Identified student percentage (ISP)

6649

Westover 355 590 60.17%

Springdale 312 564 55.32% Total number of students enrolled in group Enter this figure in 1.2Toquam 363 662 54.83%

Julia Stark 304 578 52.60%15533

Stillmeadow 339 645 52.56%Identified student percentage for group

Roxbury 309 613 50.41%42.81%

KT Murphy 246 495 49.70%

Hart 282 595 47.39%

Newfield 262 558 47.00%

Davenport 256 650 39.38%

Northeast 234 648 36.11%

Strawberry Hill 172 524 32.82%

Rogers Int'l 257 830 30.96%

Rippowam MS 372 784 47.45%

Cloonan MS 329 709 46.40%

Dolan MS 306 662 46.22%

TOR MS 297 683 43.48%

Stamford HS 642 1796 35.75%

Westhill HS 814 2334 34.88%

AITE 198 613 32.30%

* Identified Students and Enrollment on June 1, 2020

All District Level Grouping:

⮚ Now Eligible for CEP

⮚ ISP% > 40%⮚ ISP% for Grouping =

42.81%

10

Schools with ISP 50% or Greater Grouping

Schools with ISP 50 or Greater

Grouping CalculatorStep 1 data for school

groupings

Use this calculator to determine the grouped identified student number and enrollment number to enter into Step 1Total number of identified

students in group

School Name Identified Students* Enrollment*Individual school Identified student percentage (ISP)

Enter this figure in 1.1

Enter the name of each school that will be grouped under the same identified student percentage

Enter the number of identified students for each school entered in the first column

Enter the number of students enrolled in each school entered in the first column 1982

Westover 355 590 60.17%

Springdale 312 564 55.32%Total number of students

enrolled in group

Toquam 363 662 54.83% Enter this figure in 1.2

Julia Stark 304 578 52.60%3652

Stillmeadow 339 645 52.56%Identified student

percentage for group

Roxbury 309 613 50.41%54.27%

* Identified Students and Enrollment on June 1, 2020

- Reimbursement rate is a function of ISP. Multiply the ISP by 1.6 to get the % of meals reimbursed at the “free” rate. The remainder are reimbursed at the “paid” rate.

Reimbursement Calculation

Reimbursement Rates

Lunch Breakfast

Paid $0.39 $0.31

Free $3.48 $2.20

Example: Stamford All District ISP 42.81%

Reimbursement $

Total Lunches 100,000

Reimbursed at “Free” 42.81 x 1.6 x 100,000 = 68,496 68,496 x $3.48= $238,366

Reimbursed at “Paid” 100,000 – 68,496 = 31,504 31,504 x $0.39 = $12,287

ISP Sensitivity

ISP Sensitivity (100,000 Lunches)

ISP “Free” Lunches “Paid” Lunches Reimbursement $

42.81% 68,496 31,504 $250,653

46.42% 74,272 25,728 $268,500

49.44% 79,104 20,896 $283,431

52.65% 84,240 15,760 $299,302

Normal Operations BRK PARTICIPATION LUN PARTICIPATIONNET EFFECT

SPS

Scenario EL MS HS EL MS HS

CEP ALL SCHOOLS (Normal Participation)

22% 31% 11% 54% 64% 36% ($1,643,338)

CEP ALL SCHOOLS (Increased Participation)

61% 57% 28% 70% 74% 49% ($379,638)

CEP EL SCHOOLS ONLY (Normal Participation)

22% 31% 11% 54% 64% 36% ($679,748)

CEP EL SCHOOLS ONLY (Increased Participation)

61% 31% 11% 70% 64% 36% $151,506

Participation Increase is Key to Success (Assuming Normal Operations)

- Increase access

1. Grab & Go breakfasts- Available to students as they enter through the cafeteria or Grab & Go stations

2. Breakfast after the bell or 2nd chance breakfast (HS Grab & Go breakfast between morning classes)

3. Increased portable breakfast/lunch item offerings

4. Increased lunch time or number of lunch waves

5. Pre-ordering option to reduce wait times

Strategies to Increase Participation

CEP Data Norwalk Tracey Elementary (Example)

• CEP implemented Fall 2019• Enrollment 450; ISP% 53% (participating in a “Grouping” of

schools ISP 55%)• Significant increase in year-over-year average daily

participation :– Breakfast increased from 23% to 50% (of school enrollment)

• Transitioned from Hallway Cart pick-up to Classroom Delivery.

– Lunch increased from 58% to 74%

• SPS’ current elementary average daily participation:– Breakfast 25%– Lunch 55%

Profitability Scenarios (Chartwells’ Operating Statement)

Financial History under Chartwells – Profit / Loss:

June 2019 $831,500June 2015 $215,500

June 2010 ($384,000)

Estimated Food Service Program Net Income

Normal OperationsCOVID Impact (40% Reduction

in Meals Served)

Included Group ISP% Normal Participation Increased Participation Normal Participation

No CEP $788,686 N/A ($161,054)

CEP: All District 42.81% ($854,652) $409,048 ($1,147,057)

CEP: Elementary Only

(Including Rogers/Strawberry

Hill)

46.42% $108,938 $940,192 ($485,841)

CEP: K-5 Only 49.44% $332,915 $1,072,347 ($434,517)

CEP: K-5 Over 50% ISP Only* 52.65% $630,692 $1,179,896 ($255,850)

*Westover, Springdale, Toquam, Stark, Stillmeadow, Roxbury, KT Murphy

Cost Estimates:CEP Net Effect to SPS

Estimated Food Service Program Net Income

Normal OperationsCOVID Impact (40% Reduction in Meals

Served)

Included Group Normal Participation Increased Participation Normal Participation

No CEP N/A N/A ($949,740)

CEP: All District ($1,643,338) ($379,638) ($1,935,743)

CEP: Elementary Only (Including

Rogers/Strawberry Hill)($679,748) $151,506 ($1,274,527)

CEP: K-5 Only ($455,771) $283,661 ($1,223,203)

CEP: K-5 Over 50% ISP Only* ($157,994) $391,210 ($1,044,536)

*Westover, Springdale, Toquam, Stark, Stillmeadow, Roxbury, KT Murphy

LAW DEPARTMENT

CITY OF STAMFORD, CONNECTICUT

DATE: July 31, 2020

TO: Dr. Tamu Lucero

All Members of the Board of Education

FROM: Attorney Amy J. LiVolsi, Assistant Corporation Counsel

RE: 9000 Policy Series, Policy 9314

__________________________ In 2014, the Board undertook a wholesale review of the 9000 series of Board Policies. A review

of the records associated with this process reveal several discrepancies between the version of

the 9000s that were approved by the Board (the “Approved Version”) and the version of the

9000s that is presently posted on the Boards website (the “Posted Version”).

One of the discrepancies is Policy 9314 (copy attached as Exhibit A). This policy is especially

relevant because it allows the Board to suspend Policies, By-Laws and Regulations for a limited

time and for a specific purpose. Invoking Policy 9314 would allow the Board to suspend the

existing policy requiring two (2) votes at regular meetings to add/modify policies and

regulations. This timeline is especially important given the small window of time before the fall

reopening schools.

It appears that while Policy 9314 is part of the Approved Version, an error resulted in Policy

9314 being omitted from the Posted Version.

According to the notes authored by CABE, at the time of the 2014 review of the 9000 series,

Policy 9314 already existed under a different number - Policy #9312. CABE reviewed the then

existing 9312, deemed it appropriate as drafted with two suggested changes (1) renumbering (to

9314) and (2) the addition of a reference to Robert’s Rules of Order. CABE recommended this

policy be maintained as written with the addition of those two changes. See Exhibit A.

On 11/18/2014 the 9000 series was presented to the Board for a first vote. Policy 9312 included

in the Resolution under the section “Changes to the legal references in policies.” See Exhibit B.

The resolution passed unanimously. The Resolution was scheduled for a second vote on

12/02/2014, and passed unanimously as a consent agenda item. See Exhibit C.

In the Posted Version policy 9134 is omitted. Interestingly, the Posted Version includes a Policy

(9312) which appears to be included in error. Policy 9312 as appears in the Posted Version was

not presented to the Board for consideration. Also, it appears to duplicate the concepts in Policy

9313 (Policy 9313 was in fact presented, reviewed, modified and voted on as part of the 2014

review process).

These facts are also supported by a Memo (11/12/2014) from Dr. Falcone to Dr. Hamilton which

detailed the changes to various policies and which is included in the Agenda for the 12/02/2014

meeting where the second vote took place.

In conclusion, the Board may avail itself of the powers in Policy 9314 as same is included in the

Approved Version of the 9000 series.

EXHIBIT A

EXHIBIT B

Minutes (relevant excerpt) Special Meeting 11/18/2014

EXHIBIT C

Minutes (relevant excerpt) Special Meeting 12/02/2014