Amateur Trapshooting Association of America - · PDF filethe Amateur Trapshooting Association of America, ... Burkey are hereby ratified, ... Ronald W. Walker

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Amateur Trapshooting Association of AmericaMinutes of the Continuing Executive Committee Meeting

Commencing:Edit: 12/28/2005 - 2203 December 01, 2005

On December 01, 2005, at 08:00 Hrs., Central Standard Time (CST), Kenneth P. Duncan, President, of 1

the Amateur Trapshooting Association of America, subsequent to Roll Call and confirmation of a quorum, called 2this Regularly Scheduled Continuing Meeting of the Executive Committee of the Amateur Trapshooting 3Association of America to order. 4

Answering to the Call of Secretary Seitz and being seated in attendance were: 56

“ President & Southern Zone Vice President Kenneth P. Duncan; 7“ Eastern Zone Vice President & Maryland Delegate D. Ray Greb; 8“ Central Zone Vice President & Minnesota Delegate Neil M. Winston; 9“ Western Zone Vice President & Wyoming Delegate Bruce F. Reed; 10“ Southwestern Zone Vice President & Texas Delegate Gary L. Sherrod; 11“ Ex-Officio & Immediate Past President Dr. Thomas P. Arvas; 12“ Treasurer Thomas G. Burkey; 13“ Executive Director John R. Norris; 14“ Director of Marketing & Communications Stacey M. Dietrich; 15“ Assistant Executive Director Alan P. Dyke; and 16“ Secretary G. Mike Seitz. 17

18The Secretary advised, for the Record, that proper Notice has been given for this Regularly Scheduled 19

Continuing Meeting, and that all referenced meeting(s) are scheduled to be held in the Meeting Room at Moody 20Manor, Sparta, Illinois 62286, unless otherwise necessitated and/or noted herein. 21

22President Kenneth P. Duncan informed the Executive Committee that the Minutes of the Regularly 23

Scheduled Continuing Meeting held on August 09, 2005 through August 20, 2005, and subsequent Executive 24Committee Minutes and/or Memoranda including other Committee Meeting(s) (if any) held, have previously been 25distributed for review, comment and approval. 26

Subsequent to review and discussion and upon the motion of Central Zone Vice President Neil M. Winston 27with second of Western Zone Vice President Bruce F. Reed and following the President’s call of the question, with 28no response, it was unanimously 29

RESOLVED That the Minutes of the Regularly Continuing Executive Committee Meeting held 30from August 09, 2005 through August 20, 2005, are hereby ratified, adopted and/or approved 31this date and time. 32

33President Kenneth P. Duncan further advised that the Minutes of the Regularly Scheduled Annual Meeting 34

of the Board of Directors held on August 18, 2005, have previously been distributed for review, comment and 35conditional approval of the Executive Committee. 36

Subsequent to review and discussion and upon the motion of Eastern Zone Vice President D. Ray Greb with 37second of Southwestern Zone Vice President Gary L. Sherrod and following the President’s call of the question, 38with no response, it was unanimously 39

RESOLVED That the Minutes of the Annual Meeting held on August 18, 2005, are hereby 40conditionally ratified, adopted and/or approved this date and time, subject to the majority 41approval of the Board of Directors of the Amateur Trapshooting Association at the next 42regularly scheduled Annual Meeting of the Board of Directors. 43

44President Kenneth P. Duncan reviewed the proposed Meeting Agenda and advised that he will attempt to 45

keep the meeting on schedule with the published agenda. President Duncan further expressed his desire that all 46Committee members participate fully and express their opinions in a free and open manner. All Executive Committee 47Members were in agreement with the President’s offered General Orders of Business. 48

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AGENDA 51AS PROPOSED 52

53“ Call Meeting to Order 54

— Roll Call; 55˜ Minutes - Executive Committee and Board of Directors (August 2005); 56

— Procedures; 57— Schedule. 58

“ Executive Session 59“ Treasurer's Reports 60

— Special Report(s) - 501(c)(3) and Tax Issues; 61— Fiscal Year End; 62

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— Investment Schedule/Summary; and 63— 2005 Grand American. 64

“ Secretary's Reports 65— Disciplinary Actions; 66— Reports; 67

˜ Correspondence; 68˜ Unfinished Business; 69˜ New Business; and 70

As Scheduled. 71“ President’s Reports 72“ Special Reports 73

— All American Team - President & Committee Chair Kenneth P. Duncan; 74Other Committee Members: Southwestern Zone Vice President Gary L. Sherrod and Executive 75Director John R. Norris. 76

— Marketing & Industry Committee - Eastern Zone Vice President & Committee Co-Chair D. Ray 77Greb and Ex-Officio & Committee Co-Chair Dr. Thomas P. Arvas; 78Other Committee Members: Executive Director John R. Norris, Director of Marketing & 79Communications Stacey M. Dietrich, and Assistant Executive Director Alan P. Dyke. 80

— Communications Committee - Central Zone Vice President & Committee Chair Neil M. Winston; 81Other Committee Members: President Kenneth P. Duncan and Director of Marketing & 82Communications Stacey M. Dietrich. 83

— General and Administrative - Executive Director John R. Norris and Assistant Executive Director 84Alan P. Dyke. 85

— Grand American (Sparta/WSRC)- Executive Director John R. Norris; Director of Marketing & 86Communications Stacey M. Dietrich and Assistant Executive Director Alan P. Dyke. 87

— SCTP - Director of Marketing & Communications Stacey M. Dietrich. 88— Satellite Grand(s) - After Action Reports - Western, Northeastern and Autumn Satellite Grand(s). 89

“ Unfinished [Old] Business 90— Policy; 91

˜ Past President’s Recommendations, and 92— Miscellaneous. 93

“ New Business 94— ATA Official Rule VII, 1. - Western Zone Vice President Bruce F. Reed; 95— Target Bids - Stacey M. Dietrich, Director of Marketing & Communications; and 96— Corporate Meeting (Spring) Confirmation. 97

“ Adjournment. 9899100

GENERAL ORDERS OF BUSINESS 101

102PRESIDENT’S CALL TO ORDER (Moody Manor, Sparta, Illinois) . . . . . . . . . . . December 01, 2005, at 08:00 Hrs. 103

104“ Roll Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . as previously recorded and noted. 105“ Various Orders of Business and Administrative Issues were reviewed, discussed and resolved: 106“ EXECUTIVE SESSION 107

At 08:03 Hrs., IN RE: Human Resource Committee Report . . . . . . . . . . . . . . . . . concluded at 09:42 Hrs. 108[Secretary’s Note: Executive Director John R. Norris, Director of Marketing & Communications 109Stacey M. Dietrich and Assistant Executive Director Alan P. Dyke were excused from the 110Executive Session.] 111

112Subsequent to calling the meeting back to Order, President Kenneth P. Duncan requested a motion to confirm 113

and accept the presentations and official actions taken during Executive Session, of this date. 114Upon the motion of Eastern Zone Vice President D. Ray Greb with second of Southwestern Zone Vice 115

President Gary L. Sherrod and following the President’s call of the question with no further response or comment, 116it was unanimously 117

RESOLVED That all presentations and/or actions taken in Executive Session, as referenced 118above, are hereby ratified, adopted and/or approved this date and time. 119

120Thereafter, President Kenneth P. Duncan opened the regularly scheduled meeting by introducing the 121

Executive Committee’s newest member, Gary L. Sherrod, Southwestern Zone Vice President and Texas Delegate. 122The President also introduced Stacey M. Dietrich by formally announcing her newly established contract position as 123Director of Marketing & Communications and Alan P. Dyke as the ATA’s newly contracted Assistant Executive 124Director. All Executive Committee Members welcomed the individuals and expressed their full support in furtherance 125of the business and well-being of the Amateur Trapshooting Association of America. Southwestern Zone Vice 126President Sherrod, Director of Marketing & Communications Dietrich and Assistant Executive Director Dyke thanked 127President Duncan and the Executive Committee for their supportive comments and stated that they appreciate the 128opportunity to serve the ATA, in their respective capacities and will conduct themselves in the best interests of our 129Organization. 130

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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . President Kenneth P. Duncan called a Recess as indicated 131(December 01, 2005) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RECESS AT 09:46 HRS. 132(December 01, 2005) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MEETING RESUMED AT 09:57 HRS. 133

All Executive Committee Members answered the Call at the resumption of the Meeting. 134135136

At 10:00 Hrs., IN RE: Treasurer's Report 137Subsequent to his call to order, President Kenneth P. Duncan requested that Treasurer Thomas G. Burkey 138

present his Treasurer's Report. Treasurer Burkey informed the Executive Committee members that the Preliminary 139Financial Audit performed by PriceWaterhouseCoopers (PWC) has not been included with their information packets. 140The financial audit has been delayed at the request of PWC due to their excessive outside workload and they 141requested the indulgence of the ATA Executive Committee while they attempt to coordinate their work schedules. 142Treasurer Burkey noted that he did not have a definitive publication date for the completed financial audit but, when 143he was advised of same, he will notify ATA Administrative Staff and the Executive Committee. 144

Treasurer Thomas G. Burkey advised that copies of the Cash Disbursements Journal(s) detailing the monthly 145periods of: 146

September 01, 2005 to September 30, 2005 147October 01, 2005 to October 31, 2005 148November 01, 2005 to November 30, 2005, 149

150were either previously mailed or are contained in their financial packets, as customary. The Treasurer and Executive 151Committee members reviewed the Cash Disbursement Journal(s) in pertinent detail and Treasurer Burkey and 152President Duncan responded to several questions from the Executive Committee members in a positive and competent 153manner. 154

155Treasurer Thomas G. Burkey commented that the “overall investment portfolio is still slightly in excess of 6.0% 156

which, given the current economy, is somewhat satisfying.” President Kenneth P. Duncan interjected that he thought 157that it was “more than satisfying” and congratulated Treasurer Burkey for his astute efforts on behalf of the ATA. 158Treasurer Burkey acknowledged the kind remarks and concluded this portion of his presentation by commenting that 159the investment portfolio remains relatively unchanged as to its prior mix of investments. 160

161Treasurer Thomas G. Burkey reviewed, in pertinent detail, the following prepared Reports: 162— General and Administrative Expenses for the years of 2005 to 2000, inclusive; 163— 2005 G&A Budget vs. Actuals; 164— Grand American Tournament 2005 Budget vs 2004 Actual Comparison/Explanations. 165Subsequent to these presentments, Treasurer Burkey and Executive Director John R. Norris responded to 166

numerous questions from the Executive Committee in a competent and responsive manner. Executive Director Norris 167advised that he will present further Grand details and specifics during his Executive Director’s report. 168

169Treasurer Thomas G. Burkey confirmed that the Amateur Trapshooting Association’s established Investment 170

Policy has been adhered to at all times for the period as reported and presented herein. 171172

Subsequent to further discussion and review and upon the motion of Southwestern Zone Vice President 173Gary L. Sherrod with second of Western Zone Vice President Bruce F. Reed and following the President’s call of 174the question, with no further response, it was unanimously 175

RESOLVED That the Treasurer's Report(s) and the Official Act(s) of Treasurer Thomas G. 176Burkey are hereby ratified, adopted and/or approved this date and time. 177

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At 11:12 Hrs., IN RE: Secretary's Report 186Subsequent to calling the meeting back to order, President Kenneth P. Duncan requested that Secretary G. 187

Mike Seitz present the Secretary’s Report to the Executive Committee. Secretary Seitz, with the assistance of 188Executive Director John R. Norris, reviewed the following Disciplinary/Suspension Actions, Correspondence and 189other Administrative and/or Legal Issues to properly come before the Executive Committee: 190

191“ Disciplinary Actions, Suspensions and/or Pending Issues 192

COMPLAINT(S) . . . . . # 05-03 193(Respondents) 194

195

Ronald W. WalkerATA # 09-16415 Brighton, CO 80601, andMichael P. LuchettaATA # 82-00895 Denver, CO 80203

COMPLAINANT 196(Petitioner) 197

198

Gary L. NilesATA # 97-01687Grand Junction, CO 81503

199

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PETITION FOR REHEARING AND REVIEW 200Request filed and presented by Southwestern Zone Vice President Gary L. Sherrod 201Record Summary: 202ORIGINAL ACTION: 203By letter, addressed to ATA Executive Director John R. Norris, dated July 01, 2005, ATA Member Gary L. 204

Niles, Grand Junction, Colorado, made complaint against ATA Members Ronald W. Walker, Brighton, Colorado, and 205Michael P. Luchetta, Denver, Colorado. The complaint was received at the ATA Office on July 05, 2005. Executive 206Director John R. Norris reviewed the complaint and determined that it substantially complied with the requirements 207as set forth in the published ATA Official Rules. The complaint was forwarded to Colorado ATA Delegate Philip 208Vasquez on July 11, 2005, for investigation and recommendation as appropriate in the circumstance. 209

The complaint alleges that ATA Members Ronald W. Walker and Michael P. Luchetta engaged in a verbal and 210physical altercation at, or during, an ATA registered event. It was further alleged that the “behavior observed was 211totally inappropriate and goes against the values set forth by the ATA.” 212

ATA Delegate Vasquez, subsequent to his findings of fact and investigation, delivered the entire file including 213his written recommendations to ATA Southwestern Zone Vice President Thomas P. Arvas during the 2005 Grand 214American Tournament on, or about, August 06, 2005. Delegate Vasquez, subsequent to his findings of fact, offered 215the following conclusions and/or recommendations for further review and consideration by Southwestern Zone Vice 216President Arvas and the Executive Committee: 217

[Secretary’s Note: Salient statements and/or provisions from the investigative record, as provided by ATA 218Colorado Delegate Vasquez, are included below.] 219— “From the information I have gathered and from witnesses to the incident, a confrontation did take 220

place. To call the confrontation a fight is a stretch of the imagination. Both Mr. Luchetta and Mr. 221Walker acted in an unprofessional manner. Mr. Luchetta used abusive language and Mr. Walker 222physical abuse. I believe that this incident was broken up before it became a fight.” 223

— “I believe the incident falls under Section XII.B., Disqualification and not under Section XII.C., 224Suspensions, Expulsions and Reinstatement ... [S]ince the incident both Mr. Luchetta and Mr. Walker 225have participated in trapshooting at several clubs and no further action between the two has taken 226place. Both Mr. Luchetta and Mr. Walker have before and after the incident conducted themselves 227in a professional manner.” 228

In conclusion, Colorado Delegate Vasquez recommended that the “ATA reinforce the disqualification that has 229already taken place [disqualification from the Colorado Singles Championship and HAA and HOA] with a letter to both 230Mr. Luchetta and Mr. Walker that any further conduct in an unprofessional manner will result in a suspension.” 231

Southwestern Zone Vice President Thomas P. Arvas, upon receipt of the written report and recommendations 232of Delegate Vasquez, including other supplemental responses, reviewed the entire file and presented his verbal 233recommendations to the Executive Committee while they were sitting in session during their 2005 Grand American 234meetings. At the request of President and Southwestern Zone Vice President Thomas P. Arvas, the entire Executive 235Committee reviewed the file and all witness statements presented. The Zone Vice Presidents shared some personal 236observations, that they were directly privy to, with respect to prior behavior patterns of the parties (respondents) both 237directly involved and those (non-parties) that had peripheral involvement. 238

Following these discussions, the ATA Executive Committee expressed their appreciation to ATA Colorado 239Delegate Philip R. Vasquez for his investigation and recommendations, but the Executive Committee respectfully 240disagreed with his findings of fact and conclusions and recommendations and tendered their own collective judgment 241as follows. 242

STATUS (FINAL): 243Subsequent to further review and consideration and upon the motion of Central Zone Vice President Neil 244

M. Winston with second of Eastern Zone Vice President D. Ray Greb and following the President’s call of the 245question, with no further response, and with the Southwestern Zone abstaining, it was unanimously 246

RESOLVED That Executive Director John R. Norris is hereby directed to send a letter of 247suspension to both Mr. Ronald W. Walker (ATA # 09-16451) and Mr. Michael P. Luchetta (ATA 248# 82-00895) advising them that their respective membership privileges in the ATA are hereby 249suspended for a period of one (1) year. 250BE IT NOTED FOR THE RECORD That one or both parties (respondents) requested a 251reconsideration by the Executive Committee, during the Executive Committee meeting, due 252to the premature release of the Executive Committee’s decision in this matter. The Executive 253Committee considered the request and reaffirmed their prior decision. 254BE IT FURTHER NOTED FOR THE RECORD That no further action is contemplated hereby and 255the Executive Committee considers this matter to be closed. 256[Record Note: Executive Director John R. Norris notified all interested parties of record of the 257findings and determinations made by the Executive Committee on August 23, 2005, by certified 258mail with return receipt required, all in accordance with the tenor of this directive and 259Resolution.] 260

261PETITION FOR REHEARING AND RELIEF, IN RE: Ronald W. Walker and Michael P. Luchetta 262By letter, addressed to ATA Southwestern Zone Vice President Gary L. Sherrod, dated November 07, 2005, 263

ATA Colorado Delegate Philip R. Vasquez requested that the evidence be reviewed with his additional supporting 264information and that the suspensions of both Complainants (Respondents) be vacated and set aside. 265

266PETITION REHEARING STATUS (FINAL): 267Subsequent to further review and reconsideration and upon the motion of Southwestern Zone Vice President 268

Gary L. Sherrod with second of Southern Zone Vice President Kenneth P. Duncan and following the President’s 269

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call of the question, with no further response, it was unanimously 270RESOLVED That, in recognition of additional credible evidence, Executive Director John R. 271Norris is hereby directed to notify Michael P. Luchetta (ATA # 82-00895) that his suspension 272has been reduced to three (3) months, calculated from the original suspension date of August 27323, 2005, in mitigation of the original one (1) year suspension date. Mr. Luchetta is to be 274notified that he is now eligible (as of November 23, 2005) to reapply for reinstatement of full 275membership privileges in the ATA as consistent with the ATA Official Rules. 276BE IT FURTHER RESOLVED That, the Executive Committee reviewed the Record, as pertains 277to, Ronald W. Walker (ATA # 09-16451) and found no extenuating circumstances that 278warranted any mitigating action be taken in his behalf; therefore, Mr. Walker’s original 279suspension of one (1) year remains in effect and is unchanged hereby. 280BE IT FURTHER NOTED FOR THE RECORD That no further action is contemplated hereby and 281the Executive Committee considers this matter to be closed. 282[Record Note: Executive Director John R. Norris notified all interested parties of record of the 283findings and determinations made by the Executive Committee on December 13, 2005, by 284certified mail with return receipt required, all in accordance with the tenor of this directive and 285Resolution.] 286

287

COMPLAINT . . . . . . . . # 05-04 288(Respondent) 289

290

Cedar Hill Gun Club and Sporting ClaysClub # 20015 Baldwin, KS 66006


293

Matt W. EwingATA # 01-14669Kansas City, MO 64146

ACTION: 294By letter, addressed to ATA Executive Director John R. Norris, dated July 21, 2005, ATA Member Matt W. 295

Ewing, Denver, Colorado, made complaint against Cedar Hill Gun Club and Sporting Clays. The complaint was 296received at the ATA Office on July 25, 2005. Executive Director John R. Norris reviewed the complaint and determined 297that it substantially complied with the requirements set forth in the published ATA Official Rules. Due to the recusal 298of Kansas ATA Delegate Larry Zerngast as a material witness to the alleged incident, the complaint was forwarded 299to ATA Kansas Alternate Delegate David A. Rhoads for investigation and recommendation. 300

The complainant alleges that representatives of Cedar Hill Gun Club and Sporting Clays permitted ATA 301members to enter a completed event and thereby “Shoot Up” in violation of ATA Official Rule IV,D.,3., which provides 302in pertinent part: “... [A]t any registered trapshooting competition, no person shall be permitted to “Shoot Up;” that is, 303enter and take a part in any completed or partially completed event or events after Squad No.1 has completed sub- 304event 1 or any new event. At tournaments shot “bank system” with several squads starting at the same time on several 305traps, the procedure shall be construed to be the same as if all squads started on the same trap.” 306

307STATUS: Pending - completed investigation and findings of fact. 308

309ACTION CONTINUED (SUBSEQUENT EVENTS): 310Subsequent to his findings of fact and investigation, ATA Kansas Alternate Delegate David Rhoads forwarded 311

his investigative file including his written recommendations dated November 16, 2005 to Southwestern Zone Vice 312President Gary L. Sherrod. The Kansas Alternate Delegate’s written report and recommendations concluded as 313follows: 314

After a thorough investigation, Alternate Delegate Rhoads offered the following conclusive remarks: “... After 315receipt of all letters of inquiry from the parties involved, I find that there seem to be two main ideas expressed in 316connection with this complaint. While I find both to have some merit, only one seems to be a part of this investigation. 317The official complaint is on the issue of shooting up, so therefore the issue of how the parties settled the trophies and 318money for this handicap event does not seem germane to the complaint. On the second issue, that of shooting up, 319I feel this has become commonplace at many gun clubs across the United States. While I know this ATA rule is still 320in the Rule Book, maybe the association would be better served if it were reviewed and deleted. It is my opinion that 321the Cedar Hill Gun Club went out of their way to inform the shooters, at this shoot, that several shooters had 322presquadded and were on their way, and that the event was not [technically] closed. My final recommendation is that 323if any reprimand be made to the Cedar Hill Gun Club, it should be a minor one. I also recommend that the ATA look 324into changing this rule which might not apply to our changing shooting economy.” 325

Subsequent to receipt of the complaint file, findings and recommendations of ATA Kansas Alternate Delegate 326David Rhoads, Southwestern Zone Vice President Gary L. Sherrod (during the December 2005 Executive Committee 327meeting) verbally advised that subsequent to reviewing all of the information and upon completing his own investigation 328he is in basic agreement with the findings of fact offered by Alternate Delegate Rhoads and, further, he has determined 329that the technical violation, alleged by the Complainant, Matthew M. Ewing, is substantially without merit and that no 330further action should be taken by the Executive Committee, in this regard. Southwestern Zone Vice President Sherrod 331further commented that perhaps the specific rule violation (that was alleged) should be reviewed for possible 332modification or amendment. 333

334STATUS FINAL: 335Subsequent to discussion and debate and upon the motion of Southwestern Zone Vice President Gary L. 336

Sherrod with second of Eastern Zone Vice President D. Ray Greb and following the President’s call of the question 337with no further discussion or comment, it was unanimously 338

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RESOLVED That Executive Director John R. Norris is hereby directed to send a letter, to all 339interested parties, directing that the involved shooters and Cedar Hill Gun Club are to remain 340more vigilant with respect to the ATA Official Rules, but no direct intent to circumvent ATA 341Official Rules is upheld. 342FURTHER RESOLVED That ATA Official Rule IV,D.,3. (“Shoot Up”) shall continue in full force 343and effect unless - and until - changed by the ATA Board of Directors. 344BE IT NOTED FOR THE RECORD That the Executive Committee considers this matter to be 345closed and no further action is contemplated hereby. 346[Record Note: Executive Director John R. Norris responded to all parties by written 347notification dated December 13, 2005, according to the tenor of this directive and Resolution.] 348

349

COMPLAINT . . . # 05-05 350(Respondent) 351

352

Tina M. BolandATA # 96-03998 Ebensburg, PA 15931


355

Bonnie L. MahanATA # 96-02511 Vandergrift, PA 15690

ACTION: 356By letter, addressed to ATA Executive Director John R. Norris, dated July 18, 2005, ATA Member Bonnie L. 357

Mahan (ATA # 96-02511), Vandergrift, Pennsylvania, made complaint against ATA Member Tina M. Boland (ATA # 35896-03998), Ebensburg, Pennsylvania. The complaint was received at the ATA Office on July 27, 2005. Executive 359Director John R. Norris reviewed the complaint and determined that it substantially complied with the requirements 360as set forth in the published ATA Official Rules. The complaint was forwarded to Pennsylvania ATA Delegate H.Y. 361(Mac) McAllister, on August 02, 2005, for investigation and recommendation as appropriate in the circumstance. 362

The complaint alleges that ATA Member Bonnie L. Mahan (Petitioner) was verbally and physically accosted 363by ATA Member Tina M. Boland (Respondent) on or about July 09, 2005, at a registered ATA event. 364

365STATUS: Pending - completed investigation and findings of fact. 366

367ACTION CONTINUED (SUBSEQUENT EVENTS): 368Subsequent to receipt of the complaint file ATA Pennsylvania Delegate H.Y. (Mac) McAllister conducted a 369

thorough investigation and concluded as follows: “I have completed my investigation of the Official Complaint against 370Tina Boland by Bonnie Mahan over an incident that occurred during an ATA shoot held at the Greater Jackson 371Sportsmen’s Club. There appears to be no credible evidence to substantiate the complaint. It is my recommendation 372that no action be taken against Tina Boland.” 373

Upon receipt, investigation and presentation of the complaint issues before the Executive Committee, Eastern 374Zone Vice President D. Ray Greb stated that he fully supports the findings and recommendation of Delegate McAllister 375that no action be taken against Tina M. Boland, respondent. 376

377STATUS FINAL: 378Subsequent to the motion of Eastern Zone Vice President D. Ray Greb with second of Western Zone Vice 379

President Bruce F. Reed and following the President’s call of the question with no further discussion or comment, 380it was unanimously 381

RESOLVED That Executive Director John R. Norris is hereby directed to send a letter, to all 382interested parties, indicating that the ATA Executive Committee finds no rules violations and 383that no credible evidence was presented that would warrant any action being taken against 384ATA Member, Tina M. Boland. 385BE IT NOTED FOR THE RECORD That the Executive Committee considers this matter to be 386closed and no further action is contemplated hereby. 387[Record Note: Executive Director John R. Norris responded to all parties by written 388notification dated December 13, 2005, according to the tenor of this directive and Resolution.] 389

390


393

Arlington (Skip) ChaundyATA # 89-03552 Kulpmont, PA 17834


396

Paul H. HerbeinATA # 44-19919 Reading, PA 19603

397ACTION: 398By letter, addressed to ATA Executive Director John R. Norris, dated July 20, 2005, ATA Member Paul H. 399

Herbein (ATA # 44-19919), Reading, Pennsylvania, made complaint against ATA Member Arlington (Skip) Chaundy 400(ATA # 89-03552), Kulpmont, Pennsylvania. The complaint was received at the ATA Office on August 01, 2005. 401Executive Director John R. Norris reviewed the complaint and determined that it substantially complied with the 402requirements as set forth in the published ATA Official Rules. The complaint was forwarded to Pennsylvania ATA 403Delegate H.Y. (Mac) McAllister, on August 03, 2005, for investigation and recommendation as appropriate in the 404circumstance. 405

The complaint alleges that ATA Member Arlington (Skip) Chaundy (Respondent) intentionally interfered with 406

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shoot management and disturbed the harmony of a registered shoot and made and/or offered other unwarranted 407observations and comments in contravention of ATA Official Rules that were contrary to ATA rules (Official Rule 408Section XII, C, 1, h). 409

410STATUS: Pending - completed findings of fact and investigation. 411

412ACTION CONTINUED (SUBSEQUENT EVENTS): 413Subsequent to receipt of the complaint file ATA Pennsylvania Delegate H.Y. (Mac) McAllister conducted a 414

thorough investigation and concluded that the alleged Rule violation charges were substantially without merit and that 415no actionable violation occurred. Pennsylvania Delegate McAllister further noted that “there appears to be no credible 416evidence to substantiate the complaint. It is my recommendation that no action be taken against Arlington ‘Skip’ 417Chaundy.” 418

Upon receipt, investigation and presentation of the complaint issues before the Executive Committee, Eastern 419Zone Vice President D. Ray Greb stated that he fully supports the findings and recommendation of Delegate McAllister 420that no action be taken against Arlington “Skip” Chaundy, respondent. 421

422STATUS FINAL: 423Subsequent to the motion of Eastern Zone Vice President D. Ray Greb with second of Southwestern Zone 424

Vice President Gary L. Sherrod and following the President’s call of the question with no further discussion or 425comment, it was unanimously 426

RESOLVED That Executive Director John R. Norris is hereby directed to send a letter, to all 427interested parties, indicating that the ATA Executive Committee finds no rules violations and 428that no credible evidence was presented that would warrant any action being taken against 429ATA Member, Arlington “Skip” Chaundy. 430BE IT NOTED FOR THE RECORD That the Executive Committee considers this matter to be 431closed and no further action is contemplated hereby. 432[Record Note: Executive Director John R. Norris responded to all parties by written 433notification dated December 13, 2005, according to the tenor of this directive and Resolution.] 434

435


438

Patrick D. McHughATA # 78-11150 Clarence, NY 14031


441442

John R. Norris in his representative capacity asExecutive Director of the ATAATA # 85-04252Vandalia, OH 45377

443ACTION: 444During the Grand American Tournament, certain issues were brought to the attention of the ATA Executive 445

Committee by ATA field staff personnel involving New York Delegate Patrick D. McHugh (ATA # 78-11150). The 446allegations appeared to be factually based; therefore, President Thomas P. Arvas, on behalf of the Executive 447Committee, directed Executive Director John R. Norris and Secretary G. Mike Seitz to solicit statements from the field 448supervisor and the scorers that were allegedly involved. As directed, the written statements were secured and 449presented to the Executive Committee for their review and consideration. 450

Subsequent to this review and upon unanimous concurrence of the Executive Committee, Executive Director 451John R. Norris was instructed to issue an official letter of complaint against New York Delegate Patrick D. McHugh 452alleging certain violations of ATA Official Rule XII, B., 1., f. (i.e., unsportsmanlike and abusive conduct of ATA field staff 453personnel). Executive Director Norris executed the Official Complaint (# 05-07) and attempted delivery to ATA Ohio 454Delegate Dennis Filo, and following his recusal, attempted delivery to ATA Ohio 1st Alternate Delegate Chuck Miller 455who, likewise, recused himself from the investigation. Both gentlemen expressed (verbally and in writing) personal 456reasons that would interfere with their respective conduct of a competent investigation of this complaint. 457

Thereafter, President Thomas P. Arvas met with the Executive Committee and upon the President’s 458recommendation with unanimous concurrence of the voting members of the Executive Committee, it was decided that 459ATA Illinois Delegate Jim Matteson would be appointed to conduct the investigation on behalf of the ATA. 460

By letter, addressed to ATA Illinois Delegate Jim Matteson, dated August 18, 2005, Executive Director John 461R. Norris, in his representative capacity, made complaint against New York Delegate Patrick D. McHugh (ATA # 78- 46211150) alleging violation of ATA Official Rule XII, B., 1., f. (i.e., unsportsmanlike and abusive conduct towards ATA 463field staff personnel) on August 16, 2005, during the 2005 Grand American World Championships Tournament. 464

465STATUS STAYED: Pending - completed findings of fact and investigation. 466

467ACTION CONTINUED (SUBSEQUENT EVENTS): 468Subsequent to his findings of fact and investigation, ATA Illinois Delegate Jim Matteson forwarded his 469

investigative file including his written recommendations dated October 03, 2005, to Central Zone Vice President Neil 470M. Winston. The Illinois Delegate's written report and recommendations concluded as follows: 471

“After reviewing all of the information I received from the witness statements as well as telephone 472conversations, I have come to believe Mr. McHugh committed the offense described in the complaint ... I have a great 473deal of respect for Mr. McHugh for his service to the ATA; however, I also realize that the ATA has an obligation to 474provide a safe and wholesome work environment for all employees. As a Delegate, Mr. McHugh is one of the people 475

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responsible for this environment, which makes his actions on August 16th even more reprehensible. I must in all 476fairness recommend a three month suspension from the ATA.” 477

Subsequent to receipt of the complaint file including the articulated recommendations of Illinois Delegate 478Matteson, Central Zone Vice President Neil M. Winston notified President Kenneth P. Duncan that he wished to 479request additional time in which to conduct his own investigation and to respond to the complaint before him. On 480October 14, 2005, President Duncan notified Central Zone Vice President Winston that under the auspices of ATA 481Official Rules Section XII, C., 4., that he was granting a thirty (30) day time extension as requested. Subsequent to 482this extension, and upon the unanimous concurrence of the Executive Committee, final deliberations [as further 483confirmed herein] were scheduled to take place during the December 2005, Executive Committee meeting scheduled 484to be held in Sparta, Illinois. 485

On October 25, 2005, Central Zone Vice President Neil M. Winston concluded an exhaustive fact finding and 486reflective analysis of the investigative materials and offered his support of Illinois Delegate Matteson’s recommended 487suspension of New York Delegate Patrick D. McHugh. Thereafter, ballot polls, accompanied by the Central Zone Vice 488President’s written recommendations, were forwarded to all voting members and the Secretary of the Executive 489Committee. Subsequent to receipt of the complaint recommendations and prior to tendering all ballots, the Executive 490Committee, by unanimous accord, indicated their desire that they - collectively - wished to discuss and debate this 491particular complaint [in person] at the December 2005 Executive Committee meeting. President Kenneth P. Duncan 492issued a directive in accord with the Executive Committee’s desire. 493

During the December 2005 Executive, Central Zone Vice President Neil M. Winston requested the floor in 494order that he could offer a supplemental response to his initial recommendations and his explanations, therefore. 495President Duncan yielded the floor to Central Zone Vice President Winston. “I have concluded that Delegate McHugh 496did what he is accused of since the evidence against him, in my opinion, is clear and convincing,” stated Central Zone 497Vice President Winston. “Upon reflection,” stated Mr. Winston, “I find that my initial and concurring recommendation 498in support of a three (3) month suspension was personally biased and that I now must state that I am in favor of 499recommending an enhanced sentence of one (1) year.” Mr. Winston further advised that he initially was going to 500recommend a one (1) year suspension but, upon reviewing New York Delegate McHugh’s significant contributions to 501the ATA, he decided to concur with the recommendation of Illinois Delegate Matteson. Mr. Winston’s personal 502conundrum [and reasoning for supplementing his original recommendation] came with the realization that exemplary 503behavior and conduct is expected from all persons in apparent authority within the ATA ... that conduct, such as 504exhibited by New York Delegate McHugh, will not and shall not be condoned in any fashion. Mr. Winston was firm 505in his belief that if an average trapshooter had conducted him/herself in such a manner that he/she would have been 506suspended for a minimum of one (1) year and in good conscience, he cannot recommend less for the New York 507Delegate - although it pains him to do so. 508

509STATUS FINAL: 510Subsequent to further discussion and debate and upon the motion of Central Zone Vice President Neil M. 511

Winston with second of Western Zone Vice President Gary L. Sherrod and following the President’s call of the 512question with no further response, it was unanimously 513

RESOLVED That Patrick D. McHugh (ATA # 78-11150) be, and is hereby, suspended from 514membership in the Amateur Trapshooting Association of America for a period of one (1) year 515with an effective date of December 05, 2005. 516FURTHER RESOLVED That Executive Director John R. Norris is hereby directed to send 517written notification (express or certified mail w/return receipt) to Patrick D. McHugh with 518courtesy copies to all other administratively interested parties advising them of the Executive 519Committee’s action in this regard. 520BE IT NOTED FOR THE RECORD That the Executive Committee considers this matter to be 521closed and no further action is contemplated hereby. 522[Record Note: Executive Director John R. Norris responded to all parties by written 523notification dated December 05, 2005, according to the tenor of this directive and Resolution.] 524

525


528

Edward GazdaATA # 94-00561 Vero Beach, FL 32962


531

Larry GrenevickiATA # 83-05044Rockledge, FL 32955

532ACTION: 533By letter, addressed to ATA Executive Director John R. Norris, dated September 09, 2005, Larry Grenevicki 534

(ATA # 83-05044), Rockledge, Florida, made official complaint against Edward Gazda (ATA # 94-00561), Vero Beach, 535Florida. The complaint was received at the ATA Offices on September 13, 2005. Executive Director John R. Norris 536reviewed the complaint and determined that it substantially complied with the requirements set forth in the published 537ATA Official Rules. The complaint was forwarded to ATA Florida Delegate Thomas A. White on September 15, 2005, 538for investigation and recommendation, as appropriate in the circumstance. 539

The complainant alleges that ATA Member Edward Gazda used disruptive and abusive language towards or 540in reference to the Petitioner, Larry Grenevicki, and exhibited other unacceptable behavior, at and during the Florida 541Summer Championships on September 4, 2005. 542


9

ACTION CONTINUED (SUBSEQUENT EVENTS): 545Subsequent to receipt of the complaint file ATA Florida Delegate Thomas A. White conducted an investigation 546

and concluded as follows: “Having reviewed the complaint filed by Mr. Grenevicki and the letters and statements by 547various witnesses as identified by Mr. Grenevicki and Mr. Gazda, I cannot find any two people who agree with one 548another as to what was said. I do feel Mr. Gazda did express not being in favor of Mr. Grenevicki winning the shoot-off 549and did so loud enough to be overheard by other competitors and observers. Whether of not inappropriate language 550was used in this ‘expression’ cannot be confirmed ... I do not think there is enough evidence to suspend Mr. Gazda 551from competing in ATA tournaments. I do feel that Mr. Gazda should receive a warning that continued behavior along 552these lines could result in suspension of his membership from the ATA.” 553

Upon receipt, investigation and presentation of the complaint issues before the Executive Committee, 554Southern Zone Vice President Kenneth P. Duncan commented as follows: “... After reviewing all the information and 555supporting documents, I agree with Mr. White that Mr. Gazda violated no ATA rules. This is the second official 556complaint filed against Mr. Gazda by Mr. Grenevicki during the last two years. I recommend that a strong letter be 557written to both Mr. Gazda and Mr. Grenevicki. Mr. Gazda should be advised that he should temper his comments and 558choose his words more carefully in the future. Mr. Grenevicki should similarly be advised that his repeat filing tends 559to give the impression that he is attempting to bend the ATA complaint processes to a personal level that will not be 560tolerated. Both ATA members should be warned that any further display of personal differences or animosities towards 561each other, during ATA registered shooting events, will not be lightly excused in the future.” 562

563STATUS FINAL: 564Subsequent to further discussion and debate and upon the motion of Southern Zone Vice President 565

Kenneth P. Duncan with second of Central Zone Vice President Neil M. Winston and following the President’s call 566of the question with no further response, it was unanimously 567

RESOLVED That Edward Gazda (ATA # 94-00561) committed no specific rule violation as 568alleged in this official complaint and that both Edward Gazda and Larry Grenevicki (ATA # 83- 56905044) should be warned that any further display of personal differences or animosities 570towards each other, during ATA registered shooting events, will not be lightly excused in the 571future. 572FURTHER RESOLVED That Executive Director John R. Norris is hereby directed to send 573written notification (certified mail w/return receipt) to Edward Gazda and Larry Grenevicki 574advising them of the Executive Committee’s action in this regard. 575BE IT NOTED FOR THE RECORD That the Executive Committee considers this matter to be 576closed and no further action is contemplated hereby. 577[Record Note: Executive Director John R. Norris responded to all parties by written 578notification dated December 13, 2005, according to the tenor of this directive and Resolution.] 579

580


583

Jake SlaughterATA # 94-03976 Savage, MN 55378


586

Paul Braun in his representative capacity as GeneralManager for Luth Unlimited, LLC, d/b/a Del-Tone/Luth GunClubATA # 05-10292St. Cloud, MN 56304

587ACTION: 588By letter, addressed to ATA Executive Director John R. Norris, dated September 15, 2005, Paul Braun in his 589

representative capacity as general manager for Luth Unlimited, LLC, d/b/a DelTone/Luth Gun Club (ATA # 05-10292), 590St. Cloud, Minnesota, made official complaint against Jake Slaughter (ATA # 94-03976), Savage, Minnesota. The 591complaint was received at the ATA Offices on September 18, 2005. Executive Director John R. Norris reviewed the 592complaint and determined that it substantially complied with the requirements set forth in the published ATA Official 593Rules. The complaint was forwarded to ATA Minnesota Delegate and Central Zone Vice President Neil M. Winston 594[dual capacity], for investigation and recommendation, as appropriate in the circumstance. 595

The complainant alleges that ATA Member Jake Slaughter used disruptive and abusive language towards 596various staff members and other ATA members in attendance at a registered shoot at the Del-Tone/Luth Gun Club 597on September 11, 2005, and otherwise exhibited unsportsmanlike conduct in violation of ATA Official Rules. 598


601ACTION CONTINUED (SUBSEQUENT EVENTS): 602Subsequent to receipt of the complaint file ATA Minnesota Delegate and Central Zone Vice President Neil M. 603

Winston conducted an investigation and concluded as follows: “... I contacted other witnesses and they individually 604confirmed the events alleged by Mr. Braun (Petitioner), one at the payoff window, one at the practice trap. It’s clear 605to me that Mr. Slaughter is regretful of his behavior, and Mr. Braun notes that as well. Nevertheless, we cannot permit 606shooters to abuse shoot management in any way, and Mr. Slaughter has done it here twice....” 607

608Thereafter, Central Zone Vice President Neil M. Winston advised President Kenneth P. Duncan that he would 609

be offering his final comments and recommendations at the December 2005 Executive Committee. During the 610referenced Executive Committee meeting, Central Zone Vice President Winston advised that he feels the appropriate 611

10

sanction for Mr. Slaughter’s actions is a one (1) year suspension from ATA membership and that “he be sent a letter 612cautioning him that a repeat incident will be dealt with more harshly.” 613

614STATUS FINAL: 615Subsequent to further discussion and debate and upon the motion of Central Zone Vice President Neil M. 616

Winston with second of Eastern Zone Vice President D. Ray Greb and following the President’s call of the question 617with no further response, it was unanimously 618

RESOLVED That Jake Slaughter (ATA # 94-03976) be, and is hereby, suspended from 619membership in the Amateur Trapshooting Association of America for a period of one (1) year 620with an effective date of December 13, 2005. 621FURTHER RESOLVED That Executive Director John R. Norris is hereby directed to send 622written notification (certified mail w/return receipt) to Jake Slaughter and all other 623administratively interested parties hereto advising them of the Executive Committee’s action 624in this regard. 625BE IT NOTED FOR THE RECORD That the Executive Committee considers this matter to be 626closed and no further action is contemplated hereby. 627[Record Note: Executive Director John R. Norris responded to all parties by written 628notification dated December 13, 2005, according to the tenor of this directive and Resolution.] 629

630631



“ Pending Correspondence 638Secretary G. Mike Seitz reported that he is not aware of any Pending Correspondence to present to the 639

Executive Committee at this time other than that which has been scheduled on the Agenda, herein. 640641

“ Miscellaneous Legal Issues or Matters 642Secretary G. Mike Seitz reported that he is not aware of any other Miscellaneous Legal Issues or Matters 643

to present to the Executive Committee at this time other than that which has been scheduled on the Agenda, herein. 644645

“ New Business (Legal) 646Secretary G. Mike Seitz acknowledged for the Record that the Executive Committee, acting in Executive 647

Session, unanimously approved an administrative and legal investigation into certain irregularities culminating at the 6482005 Grand American pertaining to registered scoring activity and inconsistencies with prior shooting records and 649excessively high scores registered at the Grand resulting in large purse winnings. The suspicions revolve around a 650very few ATA members that appear to be acting in concert. 651

The investigation will be conducted by Central Zone Vice President Neil M. Winston and Secretary G. Mike 652Seitz in consultation with Western Zone Vice President Bruce F. Reed (Chair of the Foreign Shooter Development 653Committee). Further details will be published subsequent to the investigation. 654

655Subsequent to the Secretary’s presentations, discussion and review and upon the motion of Southern Zone 656

Vice President Kenneth P. Duncan with second of Eastern Zone Vice President D. Ray Greb, and following the 657President’s call of the question, with no response, it was unanimously 658

RESOLVED That the Secretary's Report(s) and the Official Act(s) of Secretary and In-House 659Counsel G. Mike Seitz are hereby ratified, adopted and/or approved this date and time. 660

661662



At 13:50 Hrs., IN RE: Illinois Representative Dan Reitz 669Subsequent to his call to order, President Kenneth P. Duncan welcomed Illinois Representative Dan Reitz to 670

visit with the Executive Committee and offer his personal views and observations on the World Shooting and 671Recreational Complex. Representative Reitz commented that the entire state is looking forward to the grand opening 672of the facility. “It (the facility) has had its detractors, but even they have begrudgingly acknowledged that it is a fine 673looking facility and will bring further renown to the State of Illinois,” commented Representative Reitz. “It is a vision 674that is coming to fruition and we (State of Illinois) are quite pleased with our initial partnership with the ATA,” exclaimed 675Representative Reitz. 676

Representative Reitz offered the following summary comments and responded to numerous questions from 677the Executive Committee. 678

— Facility construction is presently on schedule and many of the buildings are enclosed and substantive 679work will continue throughout the cold winter months. 680

— Representative Reitz noted that he will try to accompany the Executive Committee during their site 681visit that is presently scheduled for early afternoon (12/02/2005). He advised that he has some 682personal and professional conflicts, but will do his best to meet the Executive Committee at the 683

11

facility. 684— Interest in building additional motels has already generated a commitment from a developer to build 685

a ninety (90) unit facility in Sparta. Further activity is expected in the near term. “It’s all about event 686days,” commented Representative Reitz. Once the facility is completed and being used on a routine 687basis, the market will grow to accommodate the needs of the facility shooters and other users. 688

— Representative Reitz also reviewed the progress of the access road improvements including other 689site improvements. 690

— The Illinois Department of Transportation has conducted a detailed traffic pattern analysis and is 691preparing accordingly. Representative Reitz advised that he is quite proud of their active and positive 692involvement. They are working hard to accommodate every possible need and it is their stated desire 693to help make the facility a world class operation. 694

— IDNR will make arrangements to pick up and transport the trolleys and other donated equipment from 695the ATA beginning on or about January 01, 2006, and hopefully be finished by January 31, 2006. 696“The State of Illinois is appreciative of the generous donations being made by the ATA and the 697equipment additions will make the facility that much more impressive and will bring a certain touch 698of nostalgia from Vandalia to Sparta,” noted Representative Reitz. 699

— “At the present time,” advised Representative Reitz, “mopeds are not permitted unless they are 700licensed and plated for general road purposes. Mopeds are not permitted at any State of Illinois park 701or campground and the WSRC is legally an Illinois State Park and Campground.” 702

— Mid-America Airport appears to be moving more into a cargo hub, but they do have limited passenger 703flights. He encouraged those interested in direct flights to make their wishes known. If enough 704interest is shown, perhaps passenger traffic will be increased, which will help the facility and all users 705and/or participants. Representative Reitz reminded the Executive Committee that both Sparta and 706Mid-America welcome private flights and have full access and service facilities. 707

— Representative Reitz advised that the lakes on the WSRC premises will be stocked and fishing will 708be permitted but will require proper state licensing. He will make certain that all appropriate licensing 709information is supplied to Director of Marketing & Communications Dietrich so she can provide the 710information upon request to any interested ATA member. Information will also be contained on the 711IDNR website. 712

— President Kenneth P. Duncan invited Representative Reitz to have lunch with the Executive 713Committee on Saturday (12/03/2005), which was graciously accepted. 714

715“ At 14:38 Hrs., IN RE: President’s Reports 716

President Kenneth P. Duncan commented that this is his 5th year on the ATA Executive Committee and that 717his total service to the ATA has been personally and professionally rewarding. He noted that he enjoys the interaction 718and lively debates with his fellow Executive Committee members. The President also reserved special thanks to Ex- 719Officio Dr. Thomas P. Arvas for his continued assistance and wise counsel. 720

“I have made an effort to contact all Executive Committee members at least every other week,” commented 721President Duncan. “I believe that it is important that we all offer equal input and have a chance to shape the decisions 722to the will of the body. Consensus building benefits the ATA and makes for more effective decisions that further the 723interests of the ATA and its membership.” 724

The President also took a moment to acknowledge the ATA’s new hire, Assistant Executive Director Alan P. 725Dyke, and the promotion of Stacey M. Dietrich to Director of Marketing & Communications. President Duncan advised 726that he is most confident that Mr. Dyke and Mrs. Dietrich will supplement the management skills of Executive Director 727John R. Norris and that the ATA will be well served into the future and be prepared for more dramatic growth due to 728the tournament moving to the World Shooting and Recreational Complex. 729

The Sparta satellite office renovations are well under way and the creation of this office will facilitate the 730smooth transition of tournament operations at the WSRC. Certain tournament functions will gradually be moved to 731the Sparta office as time and training permits. The President advised that the ATA is sufficiently complex that two (2) 732offices can be justified, but further consolidations are likely sometime in the future. Right now, the total emphasis is 733getting “tournament ready” for the July shoot and the August 2006 Grand American. All other extraneous office and 734administrative issues will gradually resolve themselves by using good business management practices. 735

736COMMITTEE REPORTS 737[Secretary’s Note: As per the Secretary’s custom, all Committee Reports have been compiled 738in a single section, regardless of the date and time of the meetings and/or discussions. This 739is predominately done to make the substantive reading easier and more comprehensive.] 740

7411 ALL AMERICAN TEAM SELECTION COMMITTEE . . . . . . . . . . . . . . . . . December 01, 2005 at 15:03 Hrs. 742

) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & President Kenneth P. Duncan 743Members: Southwestern Zone Vice President Gary L. Sherrod and Executive Director John R. Norris, attending 744Committee Chair & President Kenneth P. Duncan reported that All American issues have been fairly quiet, 745

but he and Executive Director John R. Norris have been involved in ongoing discussions pertaining to certain issues 746that he will let Executive Director Norris explain. Executive Director Norris advised that he is halfway through his audit 747with respect to the All American team standings. He commented that “we must find a way to simplify the All American 748team selection processes ... points associated with trophies seems to be the biggest problem, especially when 749category shooters win and there is no trophy awarded.” 750

12

1 MARKETING COMMITTEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 02, 2005 at 11:30 Hrs. 751) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & Ex-Officio Thomas P. Arvas 752Members: Director of Marketing & Communications Stacey M. Dietrich, attending. 753Prior to presenting the prepared Marketing Committee Report, Committee Chair & Ex-Officio Thomas P. Arvas 754

advised that the next Marketing Committee meeting has been scheduled for Friday during the Southern Satellite Grand 755in Odessa, Florida. Ex-Officio Arvas advised that, in addition to the Marketing Committee members, Competition & 756Industry Committee Chair D. Ray Greb has also been invited to attend this meeting in order to continue the joint efforts 757of the Marketing Committee and the Competition & Industry Committee. 758

For the minute record, President Kenneth P. Duncan requested that Director of Marketing & Communications 759Stacey M. Dietrich present a brief summary of the (local Sparta) radio show interview that members of the Executive 760Committee and other ATA Officers attended at approximately 09:00 on December 02, 2005. 761

Director of Marketing & Communications Dietrich reported that President Kenneth P. Duncan, Eastern Zone 762Vice President D. Ray Greb, Central Zone Vice President Neil M. Winston, Western Zone Vice President Bruce F. 763Reed, Southwestern Zone Vice President Gary L. Sherrod, Ex-Officio Dr. Thomas P. Arvas, Assistant Executive 764Director Alan P. Dyke and she attended Jack Scheper’s Radio Show aired on WHCO. The format was set up with an 765interview and then call-in questions or comments from the radio audience. Director Dietrich commented that many 766of the people calling in just “wanted to thank the ATA and welcome us to their community.” Many questions were 767posed about trapshooting, in general, and the status of the complex and how many shoots were going to be held each 768year. 769

770Sales and Promotions Report - December 2005 771President Kenneth P. Duncan requested that Marketing Director Dietrich present the Sales and Promotions 772

Report, dated: December 2005. Director Dietrich proceeded as follows: 773774

CONTRACTS 775“ GMC 776

— Their renewal contract has been signed for the 2006 target year. Currently waiting for informational 777packets from GMC and information will be sent to all ATA gun clubs. 778

“ Tilden Trophies 779— Grand American and U.S. Open belt buckles. They will sell commemorative buckles at both events- 780Grand motto will be “Rebirth of a Tradition.” 781

“ ACE Insurance 782— Officially endorsed by the ATA for golf cart, shooter instructor, and motor home insurance. 783

“ Graphic Art & Design Contract 784— Signed an agreement with Leslie Klenke (ATA former summer professional design assistance). 785

“ Remington 786— Sponsor of all preliminary handicaps at the satellite grand events. 787

“ White Flyer 788— Sponsor of all High-Over-All events at the satellite grand events. 789

“ Pending 790— Lau-Nae Winery. 791

792SCTP 793“ Dates for the Grand: August 8-9, 2006. 794“ NSSF is developing a 2006 Handbook, which should be complete shortly. 795

796Southwestern Illinois Tourism Bureau 797“ Connie Collier and I are working closely with the Tourism Bureau. The Bureau is working to secure hotel 798

rooms for the Grand and organize events for non-shooters. 799800

NRA BROCHURE 801“ Worked with NRA to supply them with information for their competitive shooting brochure. It will be distributed 802

at every NRA high school event, college nights, and within the Education and Training divisions of the NRA. 803804

RULE BOOK 805“ The rule book is nearing completion and should be on the website by mid-December and printed by late 806

December. 807808

PROGRAMS 809“ The Dixie and Spring Grand programs have been completed - are on the website and will be in the mail, 810

shortly. 811“ Nick Aycock has gladly and most impressively taken over the tasks of creating all programs including the 812

satellite grands, US Open and Grand American. 813814

NATIONAL TRAPSHOOTING DAY 815“ Sixty eight (68) clubs participated in the event. 816“ Nick Aycock was instrumental in ordering trophies, pins, and completing all mailings. 817

818ONE SHOT ADVERTISING 819“ Coupons from various companies were inserted in renewals and new member packets. 820

13

“ Nick organized and created the inserts and it is a nice incentive for the members. 821822

STEP OUTSIDE 823“ Successfully gave $10,000 in grants to gun clubs to conduct STEP OUTSIDE events. 824“ They needed to submit their final report to the ATA regarding their events. 825“ The reports were thorough and astounding and each club was successful in its endeavors. 826

827TRAVEL 828“ Sparta 829

— Opening Ceremony Meeting 830˜ Met with IDNR and local Sparta officials regarding the Opening Ceremony for the Complex 831˜ Opening Ceremony is tentatively set to occur during the beginning of the Grand American 832

— Community/Business Breakfast. 833˜ A breakfast was hosted for area businesses to learn more about the World Shooting and 834Recreational Complex. 835˜ Val Kinsey [Trap & Field Advertising Manager] and I attended and we met many business 836people and established very beneficial contacts. 837˜ The committee would like to do a similar evening meeting in Sparta during the middle of 838December and it would solely focus upon the ATA and Grand. 839

“ NC Hall of Fame and Okoboji Shoots. 840841

PERAZZI CLASSIC 842“ Perazzi has declined to participate as the event sponsor of the Perazzi Classic for the 2006 Grand. 843“ Currently seeking another sponsor for the event. Several possibilities are already under active discussion. 844

845U.S. OPEN 846“ Began preliminary discussions with White Flyer, Winchester and Browning regarding sponsorship (details to 847

be discussed and finalized later). 848“ Contract signing will take place subsequent to concluding the negotiations. 849“ Sent pamphlets to generate advertising and sponsoring the U.S. Open to area WSRC businesses and 850

vendors. 851852

PHOTOGRAPHER 853“ Executive Director John R. Norris spoke with Marvin Christian and he expressed his desire not to renew his 854

Official Photographer’s contract for the 2006 Grand. Mr. Christian’s numerous years of service will be 855acknowledged with a presentation gift from the ATA. 856

“ Preliminary discussions have been started with Loveless Fine Photography. Further details will be shared with 857the Executive Committee as they develop. 858

859860



MERCHANDISE 867“ Discussion about offering other companies the opportunity to sell ATA merchandise on their website. 868

869TRAP & FIELD 870“ Currently writing ATA news and assisting with Presidential column on a monthly basis. 871“ T&F has been their usual, helpful, accommodating, and very easy to work with organization. 872“ Discussion about Trap & Field’s long tradition of compiling and maintaining records of ATA trapshooting and 873

the importance and availability of that particular function to the proprietary interests of both Organizations. 874875

WEBSITE 876“ Progress is being made on the web site. 877“ Hoping to speed up the process within the months ahead. 878“ Preliminary design work can be found at dev.shootata.com. 879

880ATA OFFICE 881“ Brief update. 882

— Marketing Director Dietrich reported that the working arrangements - with the entire staff and with 883Executive Director Norris and Assistant Executive Director Dyke - are progressing well. 884

8851 WEBSITE & COMMUNICATIONS COMMITTEE . . . . . . . . . . . . . . . . . . . . December 02, 2005 at 15:20 Hrs. 886

) . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & Central Zone Vice President Neil M. Winston 887Members: Western Zone Vice President Bruce F. Reed and Director of Marketing & Communications Stacey M. 888Dietrich, attending 889Website & Communications Committee Chair Neil M. Winston advised that progress is being made on the 890

14

website development. A beta version is available for limited testing purposes at dev.shootata.com. It is 891anticipated that the site will be developed shortly where master and detail files can be accessed and 892downloaded for those users with shoot programs. This will assist them in keeping their files updated in a more 893expeditious manner. 894[Secretary’s Note: Refer also to Marketing Committee report as contained herein.] 895

8961 RULES COMMITTEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 02, 2005 at 15:22 Hrs. 897

) . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & Central Zone Vice President Neil M. Winston 898Member: Southwestern Zone Vice President Gary L. Sherrod, attending 899Committee Chair Neil M. Winston advised that he has no new concerns to share with the Executive Committee 900at this time. He thanked Director of Marketing & Communications Dietrich for her efforts in making the final 901edits to the Official Rule Book and getting it posted on the ATA website and published (as she previously 902reported). 903

9041 GRAND AND SATELLITE GRAND PROGRAM(S) COMMITTEE . . . . . . December 02, 2005 at 15:23 Hrs. 905

) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & Eastern Zone Vice President D. Ray Greb 906Committee Chair D. Ray Greb advised that all Program commitments are on schedule and that the programs 907for the newly approved Satellite Grands have been completed or are under development. 908Member: Southwestern Zone Vice President Gary L. Sherrod, attending 909

9101 FOREIGN SHOOTING DEVELOPMENT COMMITTEE . . . . . . . . . . . . . . . December 02, 2005 at 15:24 Hrs. 911

) . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & Western Zone Vice President Bruce F. Reed 912Committee Chair Reed advised that he has no additional information to present at this time. 913

9141 COMPETITION & INDUSTRY COMMITTEE . . . . . . . . . . . . . . . . . . . . . . . December 02, 2005 at 15:25 Hrs. 915

) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee Chair & Eastern Zone Vice President D. Ray Greb 916Committee Chair Greb was pleased to note that the combined efforts of the Marketing Committee and the 917Competition & Industry Committee continue to work exceedingly well. Industry Representative Phil Murray 918was unable to attend this meeting, but he continues to devote valuable time to the ATA’s efforts. 919

920“ SPECIAL REPORTS 921

9221 SCHOLASTIC CLAY TARGET PROGRAM (SCTP) . . . . . . . . . . . . . . . . . December 02, 2005 at 15:26 Hrs. 923

) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Director of Marketing & Communications Stacey M. Dietrich 924Director of Marketing & Communications Stacey M. Dietrich advised that the National Shooting Sports 925Foundation (NSSF), after much discussion throughout the entire Country, has decided to conduct the SCTP 926National Championships on August 8 & 9, 2006, during the Grand American. The event will be held in 927conjunction with the 100 singles targets each day. The Executive Committee was in unanimous agreement 928with NSSF’s decision and offered their full and unconditional support in any manner possible. Director Dietrich 929further commented that she will keep the Executive Committee apprised of any further developments and that 930there will be no surprises next year ... “we will be ready to put on a tremendous event for the SCTP shooters 931and their families.” 932

9331 SATELLITE GRAND REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 02, 2005 at 15:35 Hrs. 934

) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . President Thomas P. Arvas 935President Kenneth P. Duncan requested that the Executive Committee attendees present a brief report 936including their observations of the following Satellite Grand American Tournaments: 937Satellite Grand Action Reports 938Autumn Grand - Western Zone Vice President Bruce F. Reed and Ex-Officio Dr. Thomas P. Arvas, attending. 939Both Officers reported that attendance was down slightly (approx. 15%) due as much to weather related 940issues. The traps were installed as requested by the ATA Executive Committee, as was the handicap parking 941facilities. Western Zone Vice President Bruce F. Reed was pleased to note that he did not receive any 942complaints, whatsoever, and that the grounds were in magnificent shape. The Executive Committee extended 943their thanks to Tucson management for their tremendous efforts and cooperation. 944Western Grand - Western Zone Vice President Bruce F. Reed and Ex-Officio Dr. Thomas P. Arvas, attending. 945Western Zone Vice President Bruce F. Reed advised that the Western Grand went very smoothly and that 946the weather was good. Attendance was down but he did not have exact figures. Western Zone Vice 947President Reed further noted that representatives from Sage Hill Clay Sports indicated that it is their desire 948to no longer host the Western Grand. Western Zone Vice President Reed extended his personal thanks to 949Sage Hill for their past efforts and wished them well into the future. Mr. Reed also advised that it is his desire 950to offer the hosting of the Western Grand to Spokane Gun Club, 19615 E. Sprague Avenue, Greenacres, 951Washington 99016 (509) 926-6505. The Executive Committee was in unanimous accord with Western Zone 952Vice President Reed’s desire and Executive Director John R. Norris was directed to prepare a Satellite Grand 953contract and forward it to the Spokane Gun Club officials for their review, acceptance and execution. 954Northeastern Grand - Eastern Zone Vice President D. Ray Greb, attending. 955Eastern Zone Vice President D. Ray Greb reported that the shoot was well run but attendance was off by 956approximately fifteen (15%), “most probably due to the high cost of gas/fuel.” 957

15



At 15:57 Hrs., IN RE: Executive Director’s Report 964President Kenneth P. Duncan requested that Executive Director John R. Norris present his prepared 965

Report(s) to the Executive Committee. Executive Director Norris presented the following items and, thereafter, 966responded to numerous questions from the Executive Committee in a competent and professional manner: 967

General & Administration 968Executive Director Norris reviewed and summarized the following pertinent issues with the Executive 969

Committee: 970Staffing 971There have been no significant changes in job descriptions and responsibilities since our previous conference calls 972and discussions. Office operations are generally smooth with internal cooperation improving particularly since the 973stress of year end reporting is over for this year. 974

975Significant cross training has not yet begun as we have been tied up with year end activities. We are covered in all 976areas, as at least one back up person is available for all areas of the G&A operation. We will begin the cross training 977this month and next as the volume of routine work decreases. 978

979A number of staff meetings have been held since the start of the target year. These have been productive for the most 980part and will be beneficial to the Association in the short and long term. 981

982Score Download Program 983

984The latest version of the score download program is in house and being tested throughout the office. It appears to 985work fine from a user end. We have not yet completed system software modifications to check the import procedure. 986That however should not cause great difficulties. 987

988We will roll the program out in early January. The only difficult task remaining is to write the program instructions for 989individual users. It is in outline form currently. 990

9912005 Target Year Activity 992

993Year end target year reports show that we threw 84,400,000 registered targets. This compares favorably with totals 994from the previous 4 years: 995

YEAR 996REGISTERED TARGETS ACTIVE SHOOTERS

2005 99784,400,000 34,971

2004 99884,400,000 34,920

2003 99985,000,000 34,784

2002 100085,000,000 34,510

2001 100184,800,000 33,6251002

BIG 50 DATA 10031004

YEAR END BIG 50 DATA: 1005

Number of Shoots 10061,024

Number of Individual Clubs Hosting at Least One “BIG 50” 1007147

Number of Membership Renewals 1008135

Number of New Member Applications 1009141

Number of Targets Thrown 1010667,950

Number of Individuals Participating in at Least One ‘BIG 50" 10111,903[Secretary’s Note: The Executive Committee discussed the relative merits of the Big 50 1012Program and determined that they will more fully discuss at the Executive Committee meeting 1013during the 2006 Grand American World Championships Tournament at the World Shooting and 1014Recreational Complex, Sparta, Illinois.] 1015

16

Executive Director John R. Norris concluded his General and Administration Report by reviewing the more 1016recent management changes and other office procedures that have been instituted. He is personally pleased with the 1017new attitude within the office and has increased expectations of improved working efficiencies. “The entire staff of the 1018ATA looks forward to another year of service to the Association.” 1019

1020Grand American Report 1021Executive Director Norris noted that the majority of his Grand American (financial) Report was previously 1022

covered in conjunction with Treasurer Burkey’s financial reports. Executive Director Norris reviewed the following 1023summaries with the Executive Committee. Prior to Executive Director Norris presenting his report, President 1024Kenneth P. Duncan noted that the office (routine) reports have been extremely helpful and informative and he 1025commended Director Norris for his efforts. 1026

1027CRITICAL PATH MANAGEMENT 1028Executive Director Norris commented that the Executive Committee meeting folders contain two (2) separate 1029

Critical Path Management (CPM) time-line charts that offer construction and time-critical components necessary to 1030clearly identify the various needs for the U.S. Open and Grand American shoots. 1031

“Each of these is the result of significant discussion and research with the administrative staff, including Alan 1032Dyke. Each of the tasks listed may have significant detail underlying that particular task. This has been collected and 1033collated into two (2) separate documents. One involving supplies for each particular area and/or department, the other 1034is a specific preparation list for each department. These have also been shared with Alan and discussed in significant 1035detail,” stated Executive Director Norris. 1036

“Please note the inclusion of Alan’s name in most of the tasks for each tournament. It is expected that these 1037will be Alan’s responsibilities and be handled in and from the Sparta office. Current administrative staffing contacts 1038are included so that Alan has a specific go-to person for questions regarding each individual’s responsibility,” further 1039noted Director Norris. 1040

Director Norris commented that he and Assistant Executive Director Dyke have been collecting other items 1041that require their attention in Sparta as it pertains to the build-out of the property and those areas that will require ATA 1042intervention. This includes, but is not limited to, placement of a practice trap office, shoot-off shell location, shoot-off 1043office location, etc. It is anticipated that most, if not all, of the shoot preparation and organizational chores will be 1044handled from the Sparta office. 1045

PRO FORMA INCOME STATEMENTS 1046Pro Forma Income Statements have also been enclosed in the Executive Committee folders pertaining to the 1047

U.S. Open and the Grand American. “The US Open income statement does not include some of the allocation on the 1048expense side. But the expenses will rise based on those allocations,” advised Executive Director Norris. 1049

1050At 16:15 Hrs., IN RE: Assistant Executive Director’s Report 1051President Kenneth P. Duncan requested that Assistant Executive Director Alan P. Dyke present his prepared 1052

Report(s) to the Executive Committee. Assistant Executive Director Dyke presented the following items and, 1053thereafter, responded to numerous questions from the Executive Committee in a competent and professional manner: 1054

Sparta Office 1055“Construction on the Sparta Office is continuing. The heating contractor is finishing their work and the general 1056

contractor is preparing the sidewalk area. When the glass contractor for the windows is finished, the drywall can be 1057completed. The rough-in plumbing and electric is also complete. The carpet, floor tile and counters are on the site and 1058ready for installation. The cost of the floor covering will be discounted as the contractor had the materials in stock. The 1059suspended ceiling will commence as soon as the heating contractor has finished. 1060

The telephone service and high speed Internet service to the building has been completed as of Wednesday 1061November 23, 2005.The high speed Internet equipment should arrive by the end of the week. The Internet provider 1062has also supplied 10 free e-mail addresses included in the package. “I have contacted a company to lease a 1063telephone system from, and assist in Internet set-up. I anticipate a price quote at any time. The service will include 1064telephones and set-up for voice mail and transferring of calls from Sparta to Ohio without interruption. I have also 1065provided the communications company with Bob Stuart’s telephone number to ensure his needs are met when he visits 1066Sparta and to make sure the Sparta office can communicate with the Vandalia office without difficulty. This system will 1067allow the office to grow and if the office relocates they will move and re-set the system. They also provide training for 1068their communication equipment. 1069

Mr. Koppeis has generously offered to the ATA, office furniture at a discounted price. At some time we will 1070need to inspect these fixtures and decide if it will meet our needs....” 1071

1072Trapline Help 10732006 U.S. OPEN & GRAND AMERICAN 1074

1075NEWSPAPERS - Both local Newspapers have printed an application and a short synopsis (at no cost) of what 1076

help will be needed for the U.S. Open and the Grand American in Sparta. The principle idea will be to train help for 1077the first Grand American in Sparta with a reasonable ‘trial run’ at the U.S. Open. A location to receive these 1078applications for the interim will most likely be at Sparta City Hall to be picked up by an ATA representative, and later 1079at the Sparta ATA office. 1080

WEBSITES - Illinois Department of Natural Resources has a link to the ATA Web Page, as does the City of 1081Sparta. At some point in the early spring, it would be advantageous to ask the schools in Sparta and the surrounding 1082areas to post an application to their website, or a link to the ATA website to make the applications more accessible 1083and attract an array of applicants. 1084

17

ILLINOIS DEPARTMENT OF NATURAL RESOURCES - Pursuant to Article 5 section 5, subsection (f) of the 1085Development and Lease Agreement, IDNR will assist ATA in securing the necessary casual labor to conduct its 1086scheduled events. IDNR has agreed to contact their database of Hunter Education and Safety Education instructors, 1087as well as utilize their knowledge of local clubs to collect a group of trainers and experienced workers. A conference 1088call is scheduled for the second week of December with Dave Cassens (IDNR) (SCTP), and an initial ‘Train the 1089Trainers’ session with the Tournament Director will be set for early spring. Prior to the end of the school year, the local 1090schools and clubs will again be “blanketed” with information to attract the necessary help. It would be beneficial to 1091continue to advertise in the local newspapers seeking help once a month for the next few months. 1092

CIVIC ORGANIZATIONS - Local and surrounding civic organizations (American Legion, Lions Clubs, Eagles 1093Clubs, and V.F.W., etc.) will also be provided information regarding the employment opportunities available during the 1094U.S. Open and the Grand American. A substantial information bank could be utilized from the civic organizations for 1095casual help other than what is used on the trap line, such as cashiers, parking attendants, squadders, line and field 1096supervisors, etc., if needed. 1097

ATA - Materials utilized for the training schools shall be reviewed to ensure that the materials are applicable 1098for the U.S. Open and the Grand American, in Sparta, and are not conflicting or antiquated. It will be paramount that 1099the materials and dates and times for the training school are coordinated properly. Informational meetings and 1100presentations have been and will continue to be conducted in Sparta and the surrounding areas by chambers of 1101commerce, civic organizations and municipalities. Providing the correct information by the ATA at these gatherings 1102could prove valuable in attracting adequate help. 1103

The U.S. Open Time-line - has delineated what actions need to take place from the Sparta office and at what 1104juncture these actions must begin; however, many of the former required tasks can still be conducted from Vandalia 1105to maintain efficiency. A number of these tasks have already been initiated. 1106

1107President Kenneth P. Duncan thanked Executive Director John R. Norris and Assistant Executive Director Alan 1108

P. Dyke for their respective Reports and their positive attitudes and responsiveness to the numerous questions from 1109the Executive Committee. 1110

Subsequent to these presentations and discussions and upon the motion of Southwestern Zone Vice 1111President Gary L. Sherrod with second of Eastern Zone Vice President D. Ray Greb and following the President's 1112call of the question, with no response, it was unanimously 1113

RESOLVED That the Administrative and Grand American Report(s) of Executive Director John 1114R. Norris are hereby ratified, adopted and/or approved this date and time. 1115FURTHER RESOLVED That the Sparta Office and Trapline Report(s) of Assistant Executive 1116Director Alan P. Dyke are hereby ratified, adopted and/or approved this date and time. 1117

11181119



UNFINISHED BUSINESS 11261127

At 16:52 Hrs., IN RE: Past Presidents’ Recommendations 1128President Kenneth P. Duncan introduced the next Order of Business from the Agenda which was the Past 1129

Presidents’ Recommendations emanating from the Board of Directors’ meeting held on August 18, 2005. 11301131

Report of ATA Past Presidents’ Organization to Board of Directors 1132The Past Presidents’ meeting was held on Monday, August 15, 2005 1133

1134Past Presidents in attendance were as follows: 1135

Phil C. Wright 1136Henry Carroll Walter Marvel

Lamoine Baldock 1137Earl Toliver Gene Clawson, Jr.

Jim Bradford, Jr. 1138Ted McHugh David R. Kaiser

Neal Crausbay 1139Lucky Nightingale X.E. Durant

Randy Freston 1140Doc Hewett1141

The following recommendations have been presented to the Board of Directors and Executive 1142Committee from the Past Presidents’ Organization and have been addressed by the Executive 1143Committee at this meeting: 1144

1145i Ten targets per post is a decided departure from the normal shooting scheme of our game. 1146We recognize the significant time saved by shooting ten targets per post but we believe its use should 1147be confined to times of absolute necessity only. We anticipate that with the increased capacity of the 1148new facility in Sparta, the Grand American will return to the 5 per post shooting system. 1149U (Issue has been addressed by the Executive Committee and will continue to influence 1150

their business discussions.) 1151

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i We urge state, zone and other major shoots to strengthen target requirements in hopes of 1152creating a trickle down effect that will increase registered shooting activity at the local gun clubs. We 1153all must remember that the local club is the life blood of our organization. 1154U (Issue has been addressed by the Executive Committee and they will continue to 1155

encourage the various state, zone and other major shoots accordingly.) 1156i We continue to be concerned about the proliferation of Satellite Grands. We believe that the 1157importance of the Satellite Grands must be protected. Adding additional Satellite Grands only serves 1158to dilute their stature in the shooting hierarchy. We again recommend that only one Satellite Grand 1159be [conducted] in each zone. 1160U (Issue has been reviewed and addressed by the Executive Committee, to its 1161

satisfaction, and will continue to be monitored for further restrictive action if 1162warranted.) 1163

i We support the “Big 50” program and encourage its continuance, if it is achieving the goal 1164of attracting new members. We recommend that promotion of the program be increased in hopes of 1165getting more clubs to participate. 1166U (The Big 50 program will be further discussed during the 2006 Grand American 1167

scheduled meetings of the Executive Committee.) 1168i We recommend that administrative staffing for shoot-offs be increased in order to increase 1169efficiency and lessen the time participants have to wait. 1170U (Shoot-off staffing will be further explored prior to the U.S. Open Trapshooting 1171

Championships and the Grand American.) 1172i The Past Presidents Organization commends ATA Staff and the Executive Committee on 1173holding a fine Grand American under somewhat difficult circumstances. All Past Presidents 1174expressed appreciation for every courtesy extended to them by the Executive Director and the 1175Executive Committee. 1176U (The entire Executive Committee expresses their sincere appreciation for the 1177

continuing guidance and recommendations offered by the Past Presidents’ 1178Organization. All Past Presidents are thanked for their personal contributions to the 1179Amateur Trapshooting Association.) 1180

1181BE IT NOTED FOR THE RECORD That subsequent to the presentation of the Past Presidents' 1182Recommendations, with rebuttal comments from the Executive Committee, the Report was, 1183by unanimous acclamation, adopted and approved. 1184

11851186



President Kenneth P. Duncan explained that (special tax consultants) Robert R. Glatz, CPA, and Keith J. 1193Kehrer, Esq., are expected within the hour and will be presenting additional 501(c)(3) and (c)(7) information and 1194strategies. President Duncan briefly outlined the proposed agenda for the meeting and presented a brief summary 1195of the ATA’s current tax status and what is anticipated with the acceptance of the 501(c)(3) tax status approval. 1196

For the purposes of clarifying the discussions, the following Record information has been reintroduced: 1197— The ATA’s Current Status 1198

˜ The Amateur Trapshooting Association of America (ATA) is currently recognized as a Section 1199501(c)(7) organization (i.e., a social club) which is exempt from Federal income tax. 1200

˜ A Section 501(c)(7) organization is not eligible to receive tax-deductible contributions. 1201˜ A Section 501(c)(7) organization’s income (including investment income) is subject to 1202

unrelated business income tax, unless the income is “exempt function income.” The tax on 1203the ATA’s investment income equals approximately Seventy Thousand ($70,000.00) Dollars 1204each year. 1205

— Advantages of Section 501(c)(3) Status 1206˜ A Section 501(c)(3) organization is exempt from Federal income tax and is eligible to receive 1207

tax-deductible contributions (i.e., donors are generally entitled to an income, estate, and/or 1208gift tax deduction). 1209

˜ A Section 501(c)(3) organization is only subject to tax on its income from unrelated business 1210activities. Therefore, a Section 501(c)(3) organization is generally not subject to tax on its 1211investment income. 1212

˜ To obtain 501(c)(3) status requires the filing of an Application for Recognition of Exemption 1213(Form 1023) under Section 501(c)(3) of the Internal Revenue Code. 1214

1215Subsequent to his review, President Kenneth P. Duncan requested that Ex-Officio Dr. Thomas P. Arvas 1216

present the gist of his Special Report pertaining to the 501(c)(3) subject matter. 12171218

501(c)(3) IRS Tax Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 03, 2005 at 09:35 Hrs. 1219) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ex-Officio Dr. Thomas P. Arvas 1220Ex-Officio Dr. Thomas P. Arvas advised that he has spoken at length with Wayne Sheets of the NRA and 1221

19

special ATA counsel Keith Kehrer regarding the parameters of the 501(c)(3) tax status approval. Ex-Officio Arvas 1222commented that he has been advised that an advisory committee or an advisory board should be formed at the earliest 1223opportunity so that more comprehensive planning processes could be undertaken. 1224

Ex-Officio Arvas offered the following summary of what is expected from the Advisory Committee (or Board, 1225depending on the initial make-up): 1226

12271. Create a Mission statement; 12282. Pick donors who have given to organizations in the past; 12293. Committee membership (6 max) - Husband and wife teams should be considered; 12304. Consider hiring a specialist in fund raising - perhaps a full-time employee; 12315. Need to identify the uses and the purpose of the raised funds (i.e., relocation efforts in the future). 1232

1233501(c)(3) IRS Tax Status (Continued) . . . . . . . . . . . . . . . . . . . . . . . . . . . December 03, 2005 at 10:05 Hrs. 1234) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Robert R. Glatz, CPA, and Keith J. Kehrer, Esq. 1235

1236Upon their arrival, President Kenneth P. Duncan welcomed special consultants, Robert R. Glatz, CPA, and 1237

Keith J. Kehrer, Esq., to the meeting and thanked the gentlemen for traveling from St. Louis to meet with the Executive 1238Committee. Messrs. Glatz and Kehrer thanked the President for his words of introduction and presented the following 1239summary and responded to numerous questions of the Executive Committee in a competent and informative manner. 1240

1241Combination of 501(c)(3) and 501(c)(7) 1242

A. Environmental Issues 1243— Is a transfer of assets from the 501(c)(7) to the 501(c)(3) preferable to a merger of the two 1244organizations in light of the potential environmental liabilities of the 501(c)(7)? 1245

( Yes. Although there is risk that the government could successfully argue that transferee or 1246successor liability should apply, there is at least an argument that the 501(c)(3) should not be liable 1247for environmental liabilities of the 501(c)(7) if the 501(c) (7) is adequately funded. In the event of a 1248merger, the 501(c) (3) is liable for such liabilities. 1249

B. Tax Issues 1250— Gain (Unrelated Business Taxable Income or "UBTI") on the sale of the Vandalia property: 1251

( Based on the results of preliminary research and analysis, there is substantial authority for 1252the position that the gain is not subject to UBTI; 1253( Additional research and discussion with accountants is necessary; 1254( Seek Private Letter Ruling to obtain absolute certainty; 1255

— Gain (UBTI) on the transfer or distribution of property to the 501(c)(3): 1256( Merger vs. Distribution; 1257( Based on the results of preliminary research and analysis, there is substantial authority for 1258the position that the gain on distribution (if any) is not subject to UBTI; 1259( Additional research and discussion with accountants is necessary; 1260( Seek Private Letter Ruling to obtain absolute certainty; 1261( Seek Illinois sales tax exemption. 1262

C. Corporate Issues 1263— Steps necessary to achieve the distribution: 1264

( Board disclosure and notice; 1265( Board procedures and approval; 1266( Requirements under State law; 1267( Prepare all necessary transfer documents. 1268

— Amend corporate governance and membership of 501(c)(3) to be the same as 501(c)(7). 1269— Due Diligence Review (review necessary approvals in connection with distribution): 1270

( Articles; 1271( Bylaws; 1272( Lease Agreement with the State of IL; 1273( Contract for the sale of property with the City of Dayton; 1274( Other corporate documents. 1275

— Necessary filings with Illinois, Ohio, Delaware, etc. (charitable solicitation, registration). 1276— Review Sarbanes Oxley procedures. 1277

D. Other Issues 1278— Establishment of a fundraising committee of the board of directors or an advisory board: 1279

( Need resolutions to establish this committee. 12801281

Subsequent to these presentations, the Executive Committee was in unanimous accord that - at the earliest 1282opportunity - summarizing details of the 501(c)(3), including the continuation of the 501(c)(7), shall be fully shared with 1283the Board of Directors and their final approval shall be sought. Thereafter, the Executive Committee will conclude their 1284discussions as to the establishment of an Advisory Committee (of Board of Director members) or a separate Advisory 1285Board (proposed recommendations and/or make-up unknown at this time). 1286

President Duncan thanked both gentlemen for a most informative meeting and requested that they join the 1287Executive Committee at lunch (served at Moody Manor). 1288

128912901291

20

1292

MISCELLANEOUS MEETINGS, VISITS AND/OR ADMINISTRATIVE ISSUES 1293

1294December 01, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16:20 Hrs. 1295( Ron Stork - Steel Fabricator and Construction Services 1296President Kenneth P. Duncan reviewed the various proposals to fabricate the Pat-Trap pedestals for the 1297

WSRC traphouses. As a reminder, President Duncan reminded the Executive Committee that the ATA wanted to 1298assume this responsibility in order to assure that the very best target presentation was obtained. Subsequent to an 1299extensive review of the plans and sample pedestals the Executive Committee was in unanimous accord that Mr. Ron 1300Stork of Stork Construction Services (Steel Fabricators) shall be awarded the contract to fabricate and install the 1301pedestals for the entire Trapline at the WSRC, subsequent to an acceptable site demonstration that is planned for 1302approximately 13:00 hours (12/02/2005) at the WSRC. 1303

[Secretary’s Note: Subsequent to the site visit and demonstration of the Pat-Traps in 1304operation (utilizing the ATA designed pedestal), the Executive Committee reaffirmed its 1305decision to award Mr. Stork the fabrication and installation contract for the traphouse 1306pedestals. All Executive Committee members were in agreement that the pedestals were 1307excellently constructed and that the target presentation is as expected.] 1308

1309December 01, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16:27 Hrs. 1310( Scorers’ and Loaders’ Training DVD 1311President Kenneth P. Duncan inquired of Director of Marketing & Communications Dietrich as to the progress 1312

of the training tapes. Marketing Director Dietrich advised that the basic outline is finished and she hoped to have a 1313final demo CD by the end of the first quarter 2006. The Executive Committee will be kept advised accordingly. 1314

1315December 02, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14:10 Hrs. 1316( Electronic Research and Development (ERAD), Fort Worth, Texas 1317

Representatives: Cody Simpson and Greg Baack 1318President Kenneth P. Duncan invited representatives from ERAD to demonstrate their wireless voice release 1319

system during the Pat-Trap demonstrations. By all accounts, the product shows great merit. President Duncan 1320advised the Executive Committee that the ERAD representatives are willing to provide and manage their system at 1321the practice fields during the Grand American to offer a “field test demonstration” for the ATA membership and the 1322Executive Committee. The Executive Committee was in unanimous accord as long as the representatives were 1323personally in attendance and that the systems could be easily reversed in case the ERAD system did not meet the 1324demands and expectations of the practice trap participants. 1325

1326December 02, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15:59 Hrs. 1327( Grand Ammunition Cost Inquiry 1328Southwestern Zone Vice President Gary L. Sherrod inquired as to the possibility/advisability of attempting to 1329

lower the cost per box of the shell selection offered at the 2006 Grand American. President Kenneth P. Duncan and 1330Executive Director John R. Norris led a proactive discussion with respect to pricing and profit loading scenarios at any 1331particular Grand American tournament. It is recognized that the apparent cost of the shells at the Grand American 1332are artificially high when compared to off-the-shelf pricing at the local sporting goods stores, but it must be kept in mind 1333that all profits from the Grand American have to come from - basically - either the cost of targets and/or sales of 1334ammunition. There are few, if any, other profit centers available for which the ATA can generate sufficient profits in 1335order to conduct the tournament(s) and remain financially viable. 1336

1337December 02, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16:45 Hrs. 1338( ATA Official Rule VII, 1. 1339Western Zone Vice President Bruce F. Reed inquired about certain ramifications and the intent and application 1340

of ATA Official Rule VII, 1. Subsequent to discussion amongst the Executive Committee members, Western Zone Vice 1341President Reed stated that the discussions clarified his inquiry. 1342

1343December 03, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11:31 Hrs. 1344( Consultant Robert R. Glatz, CPA 1345President Kenneth P. Duncan, in consultation with the remaining Executive Committee members, extended 1346

an invitation to Consultant Glatz to attend this year’s SHOT Show in Las Vegas. The Executive Committee was of the 1347unanimous opinion that, if Consultant Glatz could take the time away from his business interests, the SHOT Show 1348experience would broaden the scope of knowledge of Consultant Glatz and present him with more ideas how to best 1349advise the ATA on the applicability of its new 501(c)(3) tax status. Consultant Glatz gladly accepted the offer and 1350extended his appreciation and willingness to attend. 1351

1352December 03, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11:40 Hrs. 1353( C.T.S. (County Tele-Service, Inc.) - Equipment Quote 1354President Kenneth P. Duncan asked Assistant Executive Director Alan P. Dyke to present the electronic 1355

communications package quote from C.T.S. Subsequent to Assistant Executive Director Dyke’s presentation, it was 1356the unanimous consensus of the Executive Committee to defer any further decision until the own versus lease option 1357is further studied. President Duncan requested that Assistant Executive Director Dyke coordinate his further efforts 1358with Robert Stuart, of R.J. Stuart Computer Services, in order to maximize their mutual efforts in the computer and 1359telecommunication areas. Assistant Executive Director Dyke gladly accepted the charge and will report back to the 1360

21

Executive Committee accordingly. 13611362

December 03, 2005 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11:59 Hrs. 1363( U.S. Open Trapshooting Championships Tournament and Grand American Target Bids 1364President Kenneth P. Duncan advised that he has requested that Director of Marketing & Communications 1365

Stacey M. Dietrich negotiate and conclude the target bid contract with White Flyer because she is already intensely 1366involved in concluding other marketing initiatives with White Flyer and the other major sponsors of the U.S. Open 1367Trapshooting Championships. President Duncan further advised that certain pricing parameters have already been 1368discussed with Director Dietrich and that she has the necessary latitude to finalize the contract within those limits. The 1369Executive Committee was in unanimous accord with the President’s directive in this regard. 1370

[It was noted for the Record that the U.S. Open, July date will move to May for ensuing years.] 13711372

“ Moody Manor 1373254 North Market, Sparta, Illinois 62286 (moodymanor.com) 1374The entire Executive Committee wished to thank the proprietors of Moody Manor, Stephen (friends call him 1375

“Bear”) & Leslie McConachie for their hospitality in providing fine lodging arrangements and hosting all of the Executive 1376Committee meetings. The accommodations were outstanding and the food even better. The meeting room enabled 1377the Executive Committee to leave their briefcases and computers overnight which was very convenient and increased 1378the meeting efficiency. 1379

1380“ CORPORATE MEETING CONFIRMATION 1381

Subsequent to review and discussion, it was unanimously 1382AGREED That the next regularly scheduled meeting of the ATA Executive Committee shall be 1383at the Silver Dollar Gun Club, Odessa, Florida, during the Southern Satellite Grand American 1384Tournament located at Odessa, Florida, commencing on March 13, 2006. 1385

1386President Kenneth P. Duncan expressed his sincere appreciation and thanks to all of the Executive Committee 1387

members for their assistance and counsel at this meeting. He felt that we had a productive meeting that furthered the 1388interests and business of the ATA in a positive and efficient manner. The President, on behalf of himself and the 1389Executive Committee, wished the Office Staff and the ATA Membership a safe and enjoyable Holiday Season. 1390

22

1391

ADJOURNMENT 1392

1393FOR THE GOOD OF THE AMATEUR TRAPSHOOTING ASSOCIATION, President Kenneth P. Duncan called for 1394the presentation of further business, with no response, and subsequent to reviewing the Meeting Agenda and polling 1395the Executive Committee Members, it was determined that there was no further business to properly come before 1396the Executive Committee at this Regularly Scheduled Continuing Meeting, and on unanimous concurrence of all 1397Executive Committee Members present, this Regularly Scheduled Continuing Meeting was adjourned at 13:59 1398Hrs., Central Standard Time, December 03, 2005. 1399

140014011402

Respectfully submitted: 14031404

Certification: 1405I, G. Mike Seitz, Corporate Secretary, of the Amateur Trapshooting Association of America and recording for 1406the Executive Committee, hereby certify that the foregoing Minute Record is substantially accurate and complete, 1407subject to edification of the Executive Committee as a whole. 1408The undersigned, duly appointed Secretary of the Amateur Trapshooting Association of America, further 1409certifies: 1410“ Notice of this Regular Continuing Meeting of the Executive Committee of the Amateur Trapshooting 1411

Association of America, commencing December 01, 2005, at Sparta, Illinois, was properly given. 1412“ At the Meeting(s) of this Regular Continuing Meeting of the Executive Committee of the Amateur 1413

Trapshooting Association of America, a quorum was constituted in accordance with said Notice. 1414141514161417

By: Secretary 1418G. Mike Seitz 1419Amateur Trapshooting Association of America 1420

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