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Alpha Phi OmegaBoard Re-Structuring
Proposal By Delta Chapter
2
Outline
Motivations for ChangeIssues ConsideredCurrent Board StructureDelta Chapter’s Proposed Board StructureProposed Changes to Program DirectorProposed Changes to Executive CommitteeProposed Changes to Region StructureBenefits of the Proposed ChangesPrimary Differences between National Board’s
proposal and Delta Chapter’s proposal
3
Motivations for Change
Current board structure has been in place for over thirty years with little change
National Board membership has become too large to effectively meet and manage fraternity affairs
Ensure qualified leadership is elected to the National Board from convention floor
Control of changing financial structure is limited by board experience
Desire for more student voice and involvement on National Board
4
Motivations for Change (continued)
Desire to develop more internal volunteers throughout Fraternity
Desire to create better communication between chapters, sections, regions and board
Desire to ensure that students are controlling the direction of the National Fraternity
Desire to better react to emergencies
Desire to improve the quality and quantity of chapters and their memberships
5
Motivations for Change (continued)
Desire to improve recognition of membership needs identified at and between conventions
Desire to improve Scouting and Youth Services relations with partner organizations
Desire to develop “Brotherhood” across entire student membership and promote all three cardinal principles
6
Issues Considered
Student involvement on board
Size of National Board Membership
Election process of program directors
Board Experience/New Leadership
Financial Structure
7
Issues Considered (continued)
Internal Volunteer Development
Ability to react to Emergencies
Ability to meet Membership Needs
How to develop and improve Scouting & Youth Services
8
Current Board Structure -41 members
• Note: Many current Board members are not active but count in quorum. Of the 41 members 19 are elected by the current National Convention and 17 were elected by previous Conventions. 5 are members by virtue of their positions.*
National President
National Vice-President
6 Program Directors
11 Regional Directors
Elected by the students at the National Convention
17 Past National Presidents and Life Members of the Board
Elected by students at previous National Conventions
5 Ex-officio Members Member of the Board by virtue of their position
*Information taken from National Board’s “Board Restructuring Proposal”
9
Delta Chapter’s Proposed Board Structure
President(elected by students at convention)
Voting Power
11 Region Directors(elected by students at convention)
Voting Power
6 Program Directors(elected by students at convention)
(Voice but no vote)
2 Presidential Advisors(elected by students at convention)
Voting Power
Ex-Officio Members: National Executive Dir., National Legal Counsel,
International Relations Director
Vice-President(elected by students at convention)
Voting Power
Corporate Advisor(elected by Board of Directors)
Voting Power
Representative of the NationalCouncil of the Boy Scouts of America
(approved by National Board)
10
Proposed Changes to Board Structures
National President & National Vice-President: Continue student elections at each National Convention
Corporate Advisor: Add experience to the board that current Board Members may not
possess. Elected by the Board of Directors to serve concurrent term of two
years. National Convention may wish to add additional Corporate
Advisor positions in the future. This would serve as an experimental period for future growth.
11
Proposed Changes to Board Structure (continued)
Program Directors: Restrict the number of votes on the Board of Directors Program Directors shall no longer have a vote, but will continue to
have voice. Program Directors will be held accountable for their actions and
duties, will help to eliminate inequality of power within the Fraternity.
Will allow Program Directors to focus on Program Development rather than governance of chapters.
Regional Directors: Directly responsible for hearing the concerns of the students Directly responsible for hearing input from other National Board
members and committees
12
Proposed Changes to Board Structure (continued)
Regional Directors (continued): Would carry a greater responsibility for the decision making
process of the National Fraternity Would be directly more accountable to the students and chapters.
Internal Volunteer Development. Development of two related but separate paths for Internal
Volunteers Region Directors will be charged primarily with a management
style of Leadership Program Directors will be charged with a creative and developing
style of Leadership.
13
Proposed Changes to Board Structure (continued)
Life Members of the Board: Removal of Life Members of the Board
Past National Presidents: Shall be two Past National Presidents selected to serve on board at
each convention. Past National Presidents on the National Board shall be known as
Presidential Advisors for clarity. Past National Presidents would submit nominations, would be
considered by Nominations Committee and would be elected after the Program Directors election.
Incumbent National President is eligible to be elected as Presidential Advisor, if not re-elected as President. May be nominated from the floor. Otherwise they would submit nomination.
14
Proposed Changes to Board Structure (continued)
National Archivist: Charged with ensuring the collection and protection of the
Fraternities historical items Not necessary to be at National Board Meetings which primarily
focus on the membership development and governance of the national fraternity.
Continue to be appointed by the President but would not be required to participate in Board activities unless otherwise directed by the President or Board.
15
Proposed Changes to Board Structure (continued)
Representative of the National Council of the Boy Scouts of America: BSA Representative will continue to be a member of the National
Council of the Boy Scouts of America, shall be approved by National Board of Directors.
Will serve on the Scouting and Youth Services Committee as the partner liaison with the Boy Scouts of America.
Will remain on the National Board of Directors and continue to have a vote.
16
Program Directors
National President
Finance & Operations Director(1st Program Director Elected)
Leadership Development Director(6th Program Director Elected)
Membership & Extension Director(2nd Program Director Elected)
Service & Communications Director(5th Program Director Elected)
Marketing Director(3rd Program Director Elected)
Scouting & Youth Services Director(4th Program Director Elected)
17
Proposed Changes to Program Director
Alumni Relations and Internal Volunteer Development Director shall become an appointed office under the President.
Marketing Director shall become a permanent Program Director position.
Scouting and Youth Services shall become a permanent Program Director position.
18
Proposed Changes to Program Director (continued)
Program Directors shall be elected in order: This election process will aid in filling each position with the best
possible candidate.
Those members vying for a program director position shall testify to their capabilities in the Nominations Committee prior to the election.
Each candidate shall submit a nomination for each Director’s position they wish to run for and interview for each.
The process of interviewing shall be left to the determination of the Nominations Committee, however, it is recommended that each member be interviewed for all appropriate positions during one interview session so as to expedite the committee interview process and eliminate redundancy.
19
Proposed Changes to Program Director (continued)
Program Directors (continued): Each legislative election shall remove the corresponding elected
member from subsequent election nominations.
Term Limits: Members shall be limited to no more than three consecutive terms (six years) of service as a Program Director effective January 1, 2007.
By instating term limits, more volunteers will have the opportunity to be of service on the National level and will help to ensure that all programs are continually developed. Members may be elected to a PD position after their one term vacancy from any PD office.
20
Executive Committee
National President
2 Presidential Advisors
Corporate Advisor
Ex-Officio MembersNational Executive Director
National Legal Counsel
National Vice President
21
Proposed Changes to Executive Committee
Executive Committee:
Shall consist of five voting members: National President, National Vice President, Two Past National Presidents (known as Presidential Advisors), and the Corporate Advisor.
Shall consist of two ex-officio members: National Executive Director and National Legal Counsel
The Executive Committee, at the discretion of the National President, shall ask any other members or directors to attend Executive Committee meetings as necessary. Any such members shall have voice, but no vote.
The Executive Committee shall have the power to act on behalf of the National Board between board meetings on those matters considered to be of financial, legal, personnel or public relations emergency status which must be handled prior to the next scheduled Board of Directors meeting.
22
Proposed Region Structure
Region Director
Region Staff
Regional Student Council
Section StaffSection Representatives
Sectional Student Council
Section Chairs
23
Proposed Changes to Region Structure
Student Participation on the Board: No direct student participation due to travel and expectations Can not expect a student to be able to accurately and reliably voice
the concerns of all fellow student members across the nation
Regional Student Council: The Regional Student Council will consist of the chairpersons of
each of the Sectional Student Councils within the respective region.
The council shall elect a chairperson to oversee council meetings.
Sectional Student Council: To consist of one student representative from each chapter within
the respective Section. The council shall elect a chairperson to oversee council meetings
and represent the Section on the Regional Student Council.
24
Proposed Changes to Region Structure (continued)
Purpose of Regional and Sectional Student Councils: To allow for greater student voice throughout the National Fraternity
and ensure that actions taken by the Board between conventions would be within the scope of the students desires.
To promote effective communication between the Students and the National Board ensuring that all voices can be heard and that democracy prevails.
To ensure that the student elected leadership of the National Board is held accountable for Board actions.
To promote Leadership, Friendship and Service between chapters, sections, regions and the nation as a whole.
To develop future alumni volunteers and leaders by giving more students an opportunity to participate in the decision making process of the National Fraternity.
25
Proposed Changes to Region Structure (continued)
Council Responsibilities and Duties: To discuss issues facing the national fraternity on a local student
level To voice concerns about proposals to be considered by the
National Board To make ongoing recommendations to the National Board and
National Convention To promote the general welfare of the chapters through effective
communication with the National Board To convene monthly/bi-monthly, or as needed, under the direction
of the Section Chair and Regional Director respectively.
26
Benefits
More student involvement
Student voice heard on Board
Board size decreased
Program Directors position based on credentials, instead of popularity vote
Internal Volunteers developed
Additional experience brought to Board
27
Benefits (continued)
Better suited to react to emergencies
Developed ability to meet membership needs
Improve relationships with partner organizations
Ensures Board follows students direction
Development of Program Director positions
Nominations Committee Structured for time consideration
Promotes cardinal principles and brotherhood
28
Primary Differences between Proposals
National Board’s proposed Board Restructuring 1 student voice on Board representing 11 Regional Student
Advisors 2 Region Directors elected from 11 Region Directors to serve on
Board of Directors 3 Members elected by Board to broaden expertise 5 At-Large members elected to Program Director Positions 2 Past National Presidents Executive Committee remains unchanged Focus removes voice and power from Region Directors, power
shifts more to Program Directors and 3 outside members of the Board
Limited accountability to students over 3 outside members elected by board
Program Director positions remain unchanged Increased student involvement of approximately 11 members
29
National Board’s Proposed Board Structure – 18 members
National President & Vice President + 5 At-Large Members
2 Past Presidents
3 Ex-officio Members
Elected by the studentsat the National ConventionElected by students atprior National Conventions
Member of the Board byvirtue of their position
11 Regional Directors Elected by the students
2 Regional Directorsserve on B of D
Elected by the 11Regional Directors
11 Regional Student Advisors Elected by the students
Student Chair serveson Board of Dir.
Elected by the 11Regional Student Advisors
Unknown Number of Program Chairs Appointed by the President
3 Members Members elected bythe Board
*Information taken from National Board’s “Board Restructuring Proposal”
30
Primary Differences between Proposals (continued) Delta Chapter’s proposed Board Restructuring
Regional Student Council, and Sectional Student Council in place to improve students voice on the board
11 Region Directors serve on Board, have input from Program Directors and directly from Student Councils
1 Corporate Advisor elected by Board to broaden expertise (trial period) 6 Specific Program Directors elected in specified order 2 Presidential Advisors (Past Presidents), apply to Nominations Committee, elected
from floor Executive Committee composition changes Focus removes power from Program Director, power shifts to Region Directors Greater accountability of Board members to students Increased student involvement of approximately 366 students Increased chapter reporting, support, quality and strength through Student Councils Better reporting and communication expected under Section Chairs/ Region
Directors Proposal begins unifying voice of all students between and at conventions Increases awareness of students by participation in councils