Embed Size (px)
Citation preview
Allvision Computing
Protocol Training Day
Collection – Getting started
Introduction to the marketplace Who are the vendors What are the products What can a provider do for you
Allvision Computing
Allvision Computing
The EDRM Model
Guide(s) to eDisclosure
Allvision Computing
Allvision Computing
The UK eDisclosure Marketplace
Consultancy Firms (Large) Consultancy Firms (Medium) Software Specific Solutions / Bureaus Forensic Services
Allvision Computing
Litigation Support Tools
FTKGuidance EnCase
ClearwellNuixDigital ReefIPRO
Index EnginesLAWKofaxHome Brew
RelativityRingtailEquivio RelevanceCase LogistixConcordanceICONECTMerrill Lextranet
AccessDataConsilioDocuMatrixeTriumIntegreon ToolsOntrack Advanceview & InviewRecommind Accelerate SuiteStroz softwareViewpointZyLAB Systems
Opus 2 – MagnumMerrill Systems
PDF Bundling Software (e.g. Zylpha)
Allvision Computing
Protocol Training Day
Processing and Reducing
Coding, clustering, email threading, key word filters
De-duplication – concept and reality
Allvision Computing
A mixture of software
Allvision Computing
The following slides are based on software / screenshots taken from a large number of vendors and products
If you attempted to cobble this lot together you'd probably end up like this guy
Technology makes a good
servant, but is a bad master.
Allvision Computing
Processing
Allvision Computing
Basic WorkflowInitial Volume
Process
Refine
Review
FilterRemove unwanted files ( CAD/JPEG/.exe files)
Remove unwanted data ( Amazon/Facebook/Admin)Filter
Who / What / When ( Custodians/Keywords/Dates)Filter
Allvision Computing
What have I got?
Allvision Computing
Language Identification
Allvision Computing
Keyword Analysis
Allvision Computing
De-Duplication
The premise - Each ESI item is finger-printed and then all the fingerprints are compared, any duplicates are removed.
Reality – Can be technical issues, particularly with using time to create the algorithm. Work with your supplier to understand the issues.
Hash Algorithm
Hash Algorithm
üX
Allvision Computing
The trouble with Metadata
In House Litigation support department passed data and images.
Electronic information collected by either client or external vendor.
ESI turned into Tiffs for disclosure exchange.
Only images exchanged, no OCR or metadata.
Allvision Computing
The trouble with Metadata
March 9, 2009
Allvision Computing
Basic WorkflowInitial Volume
Process
Refine
Review
FilterRemove unwanted files ( CAD/JPEG/.exe files)
Remove unwanted data ( Amazon/Facebook/Admin)Filter
Who / What / When ( Custodians/Keywords/Dates)Filter
Allvision Computing
Unwanted Files - 1
Allvision Computing
Unwanted Files - 2
Remove unwanted file types
Allvision Computing
Unwanted Files - 3
Allvision Computing
Unwanted Data
Select the type of email we want to
look at
Allvision Computing
Case Focus
Select the people we want
Allvision Computing
Basic WorkflowInitial Volume (20,696)
Process (11,337)
Refine (5,677)
Review (245)
FilterRemove unwanted files ( CAD/JPEG/.exe files)
Remove unwanted data ( Amazon/Facebook/Admin)Filter
Who / What / When ( Custodians/Keywords/Dates)Filter
Allvision Computing
Additional ToolsFilter Images
Visualise Emails Assess Volumes
Allvision Computing
Clustering – An Overview
Allvision Computing
Clustering
Client had 33,000 documents to review (about 330 lever arch files).
Average review = 200 docs/day 33,000 divide by 200 = 165 review
days Paralegal @ £100/hour = £700/day Rough review cost = £115,000
Allvision Computing
Clusters
33,000 documents reduced to 11,000
Allvision Computing
Clustering Costs
33,000 documents = 100,000 pages 15p/page to scan & OCR = £15,000 Process and host the data for 3
months = £5,000 11,000 documents = 55 review days
= £38,500 Total cost = £58,500
Allvision Computing
Clustering Comparison
£58,000£115,000
55165Time (Days)
Cost
Without With
A third of the time at half the cost
Allvision Computing
Protocol Training Day
Review and Analysis
Searching / Keywords Hit Highlighting Review logic / workflow Email threads Email Visualisation Near Duplicates Auto translation
Allvision Computing
Allvision Computing
Initial Review
Allvision Computing
Detailed Review
Allvision Computing
General Search (Key Words)
Allvision Computing
Hit Highlighting
Allvision Computing
Review Logic RulesBefore you can put the document back into the main store check to see it has been coded as:
1) It is Relevant AND is one of 3 states: a) If Fully Privileged, all the correct
coding is thereb) If Part Privileged, it has a redaction as
well as all the correct coding.c) Is set as Not Privileged.
2) OR It is not Relevant AND does not have any Privileged status set.
3) OR has no Relevance status as it has been categorised as a kind of ESI we wish to filter out.
Allvision Computing
Unknown Messages are where the system has identified an email that is part of the thread but the native file is not present (missing or deleted). You can still read the content of these emails within the inclusive email
Green Emails with an orange star are ‘inclusives’ and
contain all of the contents of the previous emails. Attachments are also green meaning that you
should review them too.
Email Threads
Allvision Computing
Email Visualisation
Allvision Computing
Near Duplicates
Allvision Computing
Audio Searching
Allvision Computing
Automatic Translation
Allvision Computing
Protocol Training Day
Exchange and Inspection - Data Delivery
Practical differences between Native, PDF and Image renditions of a document
Effect of redactions upon format of exchange
Cost implications / rolling production / media
Listing of Privileged documentsAllvision Computing
Practical Differences
Allvision Computing
Images (with OCR) PDF's (with Text) Native
Unitise imagesCluster
Objective CodeSubjective CodeKeyword SearchRedact
+Email threadsEmail VisualisationNear DuplicatesAuto translation
Hit Highlighting
+CARAudio searchSocial media
Cluster
+De-NISTClusteringFilter by type, date & custodianEmail analysis
Objective CodeSubjective CodeKeyword SearchRedact
Hit Highlighting
Native Documents – The Issues
Allvision Computing
Page: 1 of 32
Exchange and Inspection - Data Delivery
Effect of redactions upon format of exchange
Cost implications / rolling production / media
Listing of Privileged documents
Allvision Computing
Make sure your software lets you separate out a Privileged attachment from the rest of the email "family". Recent versions of some packages allow this, older ones don't, check with your vendor.
Allvision Computing
Protocol Training Day
Presentation
Major Enquiry Software PDF Bundles On-line Systems
Allvision Computing
PDF Bundles
Allvision Computing
Presentation Systems
Allvision Computing
Build a trial bundle
Documents
Links createdon loading
IndividualHighlighting
IndividualComments
Group / Individual messages
Transcripts
Annotations
Audio
Allvision Computing
Protocol Training Day
