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ALLOCATION OF RESOURCESALLOCATION OF RESOURCES
2009-102009-10FINANCIAL ESTIMATESFINANCIAL ESTIMATES
Presentation to Board: May 5, 2009
Presented by:•Susan LaRosa , Director of Education &
Secretary of the Board •John. Sabo, Associate Director - Leading Services & Treasurer of the Board
Presented by:•Susan LaRosa , Director of Education &
Secretary of the Board •John. Sabo, Associate Director - Leading Services & Treasurer of the Board
OBJECTIVEOBJECTIVE
•To present a review of the status of the development of the 2009-10 Financial Estimates
• To distribute and present the 2009-10 Allocation of Resources Workbooks (binder)
• To present the 2009-10 Revenue Estimates
STATUS OF DEVELOPMENT OF STATUS OF DEVELOPMENT OF 2009-10 Financial Estimates2009-10 Financial Estimates
•Allocation of Resources Design Team
• Currently developing Financial Estimates for presentation to the Board for review, discussion and approval
• Other related staff committees:
• Facilities Design Team
•Information Systems Leadership Team
STATUS OF DEVELOPMENT OF STATUS OF DEVELOPMENT OF 2009-10 Financial Estimates2009-10 Financial Estimates
Key Dates
Design Team Meetings
• Various May to June
Board/Committee Meetings
• Labour Relations – May 12(tentative)
• Accommodation – June 9
• Board – May 26, June 16 & June 30
2009-10 ALLOCATION OF 2009-10 ALLOCATION OF RESOURCES WORKBOOK (binder)RESOURCES WORKBOOK (binder)
• Materials are pre-loaded into binder (with exception of expenditure support materials)
• Expenditure support materials are under review with the Allocation of Resources Design Team
• Workbooks will allow orderly filing by section and will facilitate future discussions
• Updates will be provided over next few Board meetings up to date of final approval
2009-10 ALLOCATION OF 2009-10 ALLOCATION OF RESOURCES WORKBOOKSRESOURCES WORKBOOKS
Workbook binders are pre-labeled with eight sections1. Introduction
2. Reserve Analysis
3. Revenue Support Material
4. Expenditure Support Material
5. Final Budget Information
6. Supplementary Information
7. 2008-09 Revised Estimates
8. Special Education
(includes 70 slide PowerPoint)
(includes 40 slide PowerPoint)
Financial Position OverviewFinancial Position Overview• Past…….influences
• Current……..which influences
• Future
Financial Position OverviewFinancial Position Overview• Past
• Financial Position at August 31, 2008
• Current
• 2008-09 Operating Budget
• 2008-09 Revised Estimates
• Future
• 2009-10 Financial Estimates (Operating Budget)
• 2010-11 & Future Financial Estimates
2009-102009-10REVENUE PROJECTIONSREVENUE PROJECTIONS
May 5, 2009
REVENUE PROJECTIONSREVENUE PROJECTIONS• Included under “Revenue Support Material” section of
Allocation of Resources Workbook
• 2009-10 Revenue Projections presentation (40 slides)
• 2009-10 Revenue Estimates Module (47 page module) provides detailed analysis of revenue projections with associated notes, assumptions and detailed calculations.
ENROLMENT PROJECTIONSENROLMENT PROJECTIONS
2008-09 Revised Estimates
2009-10 Projections
Increase (Decrease) %
ELEMENTARY
Students of the Board 34,376.79 34,330.31 -46.48 -.13%
Visa 56.00 56.00
TOTAL ELEMENTARY 34,432.79 34,386.31 -46.48 -.13%
SECONDARY
Students of the Board 17,419.02 17,848.19 429.17 2.46%
Visa 70.00 70.00
TOTAL SECONDARY 17,489.02 17,918.19 429.17 2.45%
TOTAL 51,921.81 52,304.50 382.69 .74%
OPERATING REVENUE SUMMARYOPERATING REVENUE SUMMARY
2008-09 Revised Estimates
2009-10 Preliminary
Revenue
Increase (Decrease)
$ %
Grants for Student Needs $ 451,265,313 $ 469,486,798 $ 18,221,485 4.04
Other Grants 1,000,000 500,000 (500,000) -50.0
Other Revenue 4,845,436 4,313,000 (532,436) -10.99
Continuing Education 3,940,700 3,997,264 56,564 1.44
TOTAL (Excluding Transfers from Reserves)
$ 461,051,449 $ 478,297,062$
17,245,6133.74%
Transfer from Reserves 3,391,132 tbd (3,391,132)
TOTAL (Including Transfers from Reserves)
$ 464,442,581 $ 478,297,062 $ 13,854,481 2.98%
2009-10 REVENUE PROJECTIONS2009-10 REVENUE PROJECTIONS
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase $ 18,221,485 4.04%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase $ 18,221,485 4.04%
Resulting from: (estimated)
Enhancements (PFA & Other misc) $ 15,685,473 3.48%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase $ 18,221,485 4.04%
Resulting from: (estimated)
Enhancements (PFA & Other misc) $ 15,685,473 3.48%
Constraints (2,466,000) (0.55)%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase $ 18,221,485 4.04%
Resulting from: (estimated)
Enhancements (PFA & Other misc) $ 15,685,473 3.48%
Constraints (2,466,000) (0.55)%
Net Funding increases (before growth) $ 13,219,473 2.93%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase $ 18,221,485 4.04%
Resulting from: (estimated)
Enhancements (PFA & Other misc) $ 15,685,473 3.48%
Constraints (2,466,000) (0.55)%
Net Funding increases (before growth) $ 13,219,473 2.93%
Growth increase 5,002,012 1.11%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
ANALYSIS OF GRANT CHANGE-OperatingANALYSIS OF GRANT CHANGE-Operating2008-09 Revised Estimates vs. 2009-10 Projections2008-09 Revised Estimates vs. 2009-10 Projections
Total Increase $ 18,221,485 4.04%
Resulting from: (estimated)
Enhancements (PFA & Other misc) $ 15,685,473 3.48%
Constraints (2,466,000) (0.55)%
Net Funding increases (before growth) $ 13,219,473 2.93%
Growth increase 5,002,012 1.11%
Total increase $ 18,221,485 4.04%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
HIGHLIGHTS OF GRANT CHANGESHIGHLIGHTS OF GRANT CHANGES
Detailed in Ministry memorandum and staff reports under Supplementary Information section
Main increases in grant are in support of Provincial Framework Agreement (PFA) - Previously referred to as Provincial Discussion Table (PDT)
NOTE: As per Ministry B4 memorandum “a board must fulfill the conditions of the PFA’s to benefit from the enhancement described in the PFA’s”
Other minor increases in support of School Operations for energy and other costs
Introduction of new “Constraint” measure concepts
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
HIGHLIGHTS OF GRANT CHANGES (cont’d)HIGHLIGHTS OF GRANT CHANGES (cont’d)
CONSTRAINT MEASURES $ 2.46 million decrease
Pupil Foundation Grant
Textbooks funding reduced $ 700,000
Classroom computers funding reduced $ 700,000
Staff Development funding eliminated $ 600,000
Student Transportation – 1% route reductions targeted $ 166,000
Special Education and Learning Opportunities (staff development component) $ 300,000
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
HIGHLIGHTS OF GRANT CHANGES (cont’d)HIGHLIGHTS OF GRANT CHANGES (cont’d)
FUTURE CONSTRAINT MEASURES 2010-11
Student Transportation
50% factor applied to growth
School Operations & Renewal Top-up
[2010/11 -2%] [2011/12 – 5%]
Excludes new schools for first five years
Board Administration 1%
Grants for Student Needs (GSN)Grants for Student Needs (GSN)
HIGHLIGHTS OF OTHER GRANT CHANGESHIGHLIGHTS OF OTHER GRANT CHANGES
CAPITALCAPITAL
New Energy Efficient Schools Funding Announcement (2009:B5 Memorandum)
No other known changes at this time (other than communicated re NPP/Growth Schools etc.)
TRANSFERS FROM RESERVESTRANSFERS FROM RESERVES
Preliminary Revenue Estimates DO NOT INCLUDE any provision for Transfers from Reserves
Reserves are NOT a source of revenue
Amount of utilization will be dependent upon
“Budget Balancing Process” as per Board motion/direction
2008-09 Operating Budget2008-09 Operating Budget
RESERVE POSTION as at August 31, 2008RESERVE POSTION as at August 31, 2008Worker’s Safety Insurance Board $ 1,666,303
Employee Benefits Rate Stabilization 537,288
Information Technology Initiatives 195,272
Retirement Gratuities 1,801,133
Transportation 323,570
Total “Unprotected” $ 4,523,566
Alternate Accommodation Reserve $ 906,829
G.S.B. 800,776
School Council Reserve 77,171
Scholarship Reserve 10,492
Total “Protected” $ 1,795,268
TOTAL $ 6,318,834
Note: Protected vs. Unprotected determined by Board motion
RESERVE POSITIONRESERVE POSITION Balance as at August 31, 2008 $ 6,318,834
–Less protected 1,795,268
–Available amount $ 4,523,566
Available amount will be required to fund:
– Year-end 2008-09 as per Revised Estimates $ 3.39 million
– Budget 2009-10 TBD
MINISTRY “MINISTRY “FINANCIAL”FINANCIAL” REQUIREMENTS REQUIREMENTS
Estimates to be filed by June 30, 2009 (or request an extension)
Compliance requirements
NO deficit
Envelopes i.e. admin & gov., spec. ed, accommodation
Key staffing e.g. class size
REPORTING & ACCOUNTABILITYREPORTING & ACCOUNTABILITY
Ministry controls re non-compliance
Withholding grants
Requiring boards to file deficit management plans
“Directing” boards to take measures to become compliant
NEXT STEPSNEXT STEPS
•Budget review/presentations – May & June
• Internal Staff Review – Design teams
• Board Review – Committee and Board
• Public Input/Budget Review
• Scheduled meetings May 26, 2009 & June 16, 2009
• Final budget review/presentation (including finalized Revenue projections) targeted for June 16, 2009
• Final budget approval June 30, 2009
QUESTIONS ?