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OBJECTIVE & PERSONAL SUMMARY A highly competent, capable and resourceful Events Coordinator and Associate Director of Development with excellent experience in event coordination management and marketing. Self-motivated, enthusiastic; a can-do positive attitude, with proven ability to ensure the smooth running of each event hosted. Experienced in budget management and hosting annual meetings, receptions and promotional events. Looking for a career advancement opportunity with an organization that will challenge my problem solving
skills and allow me to further enhance my potential.
WORK EXPERIENCE The Human Race Theatre Company Associate Director of Development & Events Coordinator
Dayton, OH November 2013 - Present
Planning and organizing all practical aspects of events i.e. catering, audio visual, room set up, guest parking, security & cleaning. Cultivating strong relationships with key patrons, corporate,
and individual sponsors.
• Developing, organizing, planning and promoting a range of large scale events
• Reviewing and scouting locations where an event is to be held
• Creating promotional material for events & distribution to the target audience
• Preparing and managing event budget
• Ensuring adequate staff and volunteers are available for events
• Point person for reservations, payments, and confirmation of reservations
• Liaise and negotiate with suppliers such as florists and external caterers
• Sending accurate vendor contracts and ensuring they are signed & returned within
appropriate deadlines • Assisting with direct marketing initiatives and promotional activities
• Conducting a follow up analysis of events
• Post Event Tasks: Thank you letters to guests, donors, In-Kind donors, and Sponsors
• Annual Fund Management
• Grant and Foundation Proposals
• Invitation Design: Hard Copy and Digital eBlast
• Year End Review Publications (Annual Report)
• Patron Digital Surveys
• Intern Liaison
Dayton Visual Arts Center Office Manager
Dayton, OH March 2012 - October 2013
Front End Auction Event Coordination Financial Documentation Database management Web Design Management and training of incoming office volunteers Write/Edit/Proof eBlast publications Liaison for Auction Committee Members Member and Sponsor Solicitations, Renewals and Correspondence Grant Submission Assistance
CONTACT INFORMATION
Allison Cox 1014 W. Grand Ave. Dayton, OH 45402 P: 937.430.9316 E: [email protected]
ALLISON COX Associate Director of Development
Events Coordinator
WORK EXPERIENCE Zoot Theatre Company Business Manager
Dayton, OH July 2012 - December 2012
• Complete office set-up and organization during Zoot’s move
into The Dayton Art Institute • Database build
• All donor requests
• Major funding source requests
• Management of administrative and production staff
• Zoot Liaison with The Dayton Art Institute staff
• Coordinate shows with NCR Auditorium
• Creation of new ticketing process
• Planning and execution of Zoot donor events
• Design and publication of Zoot Playbill’s
• Advertisement sales for Playbill
• Thank you letters to show guests, donors, and In-Kind donations
• Grant and Foundation Proposals
Independent Graphic Arts Designer & Artist
Dayton, OH September 2009 - March 2012
Summit Adult Medicine Center Finance Manager and Diagnostic Specialist
Akron, OH September 1999 – August 2009
Managed and trained financial department for a large internal medical practice Trained all new incoming employees for front desk, medical records, scheduling,
checkout, financial posting, procedure posting Worked with incoming and outgoing insurance/patient billing questions Maintained patient information and insurance information Developed forms, manuals and procedure of organization Pre-Certifications/Referrals (paper and web based) Accounts receivable and accounts payable HCFA Claims processing, paper and electronic Daily bank deposits Lead contact with both computer hardware and software updates and problem solving
NOTABLE LARGE SCALE EVENTS • The Human Race annual Mardi Gras Celebration. Tripled event revenue in 3 years • PRIDE 2016, over 5k in attendance. Estimated growth in 2017: 6k • The Greater Dayton LGBT Center PRIDE 2015 over 3k in attendance
• The Greater Dayton LGBT Center Women’s Valentine’s Dance 2015
• The Dayton Visual Arts Center Auction: Two auctions with nearly 1,000 guests
DAYTON PRIDE 2015 & 2016 Entertainment Chair | Marketing Chair Friday and Saturday Entertainment Talent Booking, Local and Headliner Talent Parade Coordination Assistance Headlining Sponsor Request T-Shirt, Poster, Billboard, Social Media Design Revenue Planning and Sales
ALLISON COX Associate Director of Development
Events Coordinator
CONTACT INFORMATION
Allison Cox 1014 W. Grand Ave. Dayton, OH 45402 P: 937.430.9316 E: [email protected]
