ALEXANDRINA COUNCIL · 16.4 NAIDOC Week Flag Raising Ceremony ... LOCAL GOVERNMENT PRAYER ... That the Minutes of the Alexandrina Council Meeting held on Monday 21st

ALEXANDRINA COUNCILNOTICE OF MEETING

Notice is hereby given to His Worship the Mayor and Councillors that the next meeting ofCouncil will be held in the Alexandrina Community Chambers “Wal Yuntu Warrin”

11 Cadell Street, Goolwa on Monday 4th April 2011commencing at 4:30 pm

Your attendance is requested.

2.15pm - 3.00pm Closed Workshop - Fleurieu Regional Waste Authority

(Facilitator: Simon Grenfell)

3.00pm - 4.00pm Closed Meeting - Strategic & Policy Planning Committee Meeting

(Facilitator: Sally Roberts)

4.00pm - 4.30pm Afternoon Tea

4.30pm Commencement of Council Meeting

PETER DINNINGCHIEF EXECUTIVE

29th March 2011

ALEXANDRINA COUNCIL

AGENDA FOR THE ALEXANDRINA COUNCIL MEETINGTO BE HELD ON MONDAY 4 APRIL 2011 AT 4:30 PM

IN THE COMMUNITY CHAMBERS "WAL YUNTU WARRIN"

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

CONFLICT OF INTEREST ............................................................................................................ 5ITEM 1 CONFIRMATION OF MINUTES................................................................................ 6ITEM 2 BUSINESS ARISING ................................................................................................ 6ITEM 3 QUESTIONS WITHOUT NOTICE ............................................................................. 6ITEM 4 QUESTIONS WITH NOTICE..................................................................................... 6ITEM 5 NOTICES OF MOTION ............................................................................................. 6ITEM 6 PETITIONS ............................................................................................................... 6ITEM 7 REPRESENTATIONS ............................................................................................... 6ITEM 8 FINANCE & CORPORATE SERVICES - ACTION SHEET ....................................... 6ITEM 9 FINANCE & CORPORATE SERVICES - ITEMS FOR INFORMATION

ONLY .................................................................................................................................. 6ITEM 10 FINANCE & CORPORATE SERVICES - ITEMS FOR COUNCIL

DECISION ........................................................................................................................... 710.1 F & C.S - Listing Of Items For Council Decision........................................................ 710.2 Rate Rebate Application 1st Australian Scouts Strathalbyn ...................................... 7

ITEM 11 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ACTIONSHEET................................................................................................................................. 9

ITEM 12 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMSFOR INFORMATION ONLY ................................................................................................ 912.1 S.E.E.D - Listing Of Items For Council Decision........................................................ 912.2 Report On 2011 Wooden Boat Festival ..................................................................... 9

ITEM 13 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMSFOR COUNCIL DECISION................................................................................................ 1113.1 S.E.E.D - Listing Of Items For Council Decision...................................................... 1113.2 Adelaide Hills Tarmac Rally 2011 - Request For Temporary Road Closure............ 12

ITEM 14 HEALTH & COMMUNITY DEVELOPMENT - ACTION SHEET .............................. 17ITEM 15 HEALTH & COMMUNITY DEVELOPMENT- ITEMS FOR INFORMATION

ONLY ................................................................................................................................ 1715.1 H & C.D - Listing Of Items For Information Only...................................................... 1715.2 Excellence In Leadership Award ............................................................................. 18

ITEM 16 HEALTH & COMMUNITY DEVELOPMENT - ITEMS FOR COUNCILDECISION ......................................................................................................................... 1916.1 H & C.D - Listing Of Items For Council Decision ..................................................... 1916.2 Neighbour Aid.......................................................................................................... 1916.3 Opal (Obesity Prevention And Lifestyle) Program ................................................... 2216.4 NAIDOC Week Flag Raising Ceremony .................................................................. 26

ITEM 17 PLANNING & DEVELOPMENT - ACTION SHEET ................................................. 28ITEM 18 PLANNING & DEVELOPMENT - LISTING OF ITEMS FOR

INFORMATION ONLY....................................................................................................... 2918.1 P & D - Listing Of Items For Information Only ......................................................... 2918.2 2011 National Congress 5th - 9th March Hobart, Tasmania.................................... 29

ITEM 19 PLANNING & DEVELOPMENT - LISTING OF ITEMS FOR COUNCILDECISION ......................................................................................................................... 3019.1 P & D - Listing Of Items For Council Decision ......................................................... 3019.2 Council Development Assessment Panel - Terms Of Reference ............................ 3019.3 Motorbike Usage And Tracks On Private Land ....................................................... 32

ITEM 20 ENGINEERING SERVICES - ACTION SHEET....................................................... 35ITEM 21 ENGINEERING SERVICES - ITEMS FOR INFORMATION ONLY......................... 35ITEM 22 ENGINEERING SERVICES - ITEMS FOR COUNCIL DECISION .......................... 35

22.1 E.S - Listing Of Items For Council Decision............................................................. 3522.2 Fleurieu Regional Waste Authority (FRWA) Draft Budget 2011-2012 ..................... 3622.3 Repairs And Strengthening To The Goolwa Wharf ................................................. 4022.4 Minutes Of Fleurieu Regional Waste Authority Board Meeting Held On 17

March 2011 ............................................................................................................. 42ITEM 23 INFRASTRUCTURE PLANNING & DESIGN - ACTION SHEET............................. 42ITEM 24 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR

INFORMATION ONLY....................................................................................................... 42ITEM 25 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR COUNCIL

DECISION ......................................................................................................................... 4225.1 I.P & D - Listing Of Items For Council Decision ....................................................... 4225.2 Biosolids Landspreading Approval - Milang............................................................. 43

ITEM 26 GOVERNANCE - ACTION SHEET ......................................................................... 45ITEM 27 GOVERNANCE - ITEMS FOR INFORMATION ONLY............................................ 47

27.1 Gov - Listing Of Items For Information Only ............................................................ 4727.3 Chief Executive - Meetings & Functions Attended - March 2011............................. 4727.4 Deputy Chief Executive Meetings & Functions Attended - March 2011................... 49

ITEM 28 GOVERNANCE - ITEMS FOR COUNCIL DECISION............................................. 5028.1 Gov - Listing Of Items For Council Decision............................................................ 5028.2 Nominations Sought For The Native Vegetation Council (Circular 11.8) ................. 5128.3 Port Elliot Caravan Park - Renewal Of Lease & Underlease ................................... 5328.4 Victor Harbor DECS Aquatics Centre - Licence - Bristow-Smith Reserve ............... 55

28.5 Fleurieu Regional Waste Authority - Lease ............................................................. 5728.6 Revocation Of Status Of S41 Committee - Alexandrina Art Committee .................. 5828.7 Proposed Name Change From Hayborough To Chiton Rocks................................ 61

ITEM 29 MAYOR'S REPORT ................................................................................................ 6329.1 Mayors Meetings & Functions Attended - March 2011............................................ 63

ITEM 30 ELECTED MEMBERS REPORTS .......................................................................... 6530.1 Elected Member Meetings & Functions Attended - March 2011.............................. 65

ITEM 31 ELECTED MEMBERS ITEMS WHICH MUST BE DEALT WITH AS AMATTER OF URGENCY ................................................................................................... 68

ITEM 32 ELECTED MEMBERS MATTERS OF SPECIAL INTEREST WHICHMEMBERS WISH TO DRAW TO THE ATTENTION OF THE MEETING.......................... 68

ITEM 33 REPORTS FROM SECTION 41 COMMITTEES OF COUNCIL.............................. 6833.1 Reports From S41 Committees Of Council - Listing Of Items ................................. 6833.2 Port Elliot R.S.L. Hall Management Committee - Minutes 2nd March 2011 ............ 6833.3 Friends Of The P.S. Oscar 'W' - Minutes 11th March 2011 ..................................... 6933.4 Armfield Slip Committee - Minutes 16th March 2011............................................... 6933.5 Fleurieu Region Community Services Advisory Committee - Minutes 2nd

November 2010....................................................................................................... 7033.6 Southern Communities Transport Advisory Committee - Various Minutes

From 15th September 2010 - 16th February 2011 .................................................. 7033.7 OH & S Committee - Minutes 24th March 2011 ...................................................... 71

ITEM 34 CONFIDENTIAL REPORTS.................................................................................... 7234.1 Confidential Item Due For Review - Fleurieu Peninsula Regional Aquatic

Facility (Confidential) ............................................................................................... 72ITEM 35 CLOSURE............................................................................................................... 72

Alexandrina Council

Alexandrina Council Page 5 of 72Council AgendaMonday 4th April 2011

REPORT AND AGENDA

FOR THE COUNCIL MEETING TO BE HELD ON 4 APRIL 2011IN THE COMMUNITY CHAMBERS

COMMENCING AT 4:30 PM

PRESENT

APOLOGIES

Councillor Jim Davis

IN ATTENDANCE

LOCAL GOVERNMENT PRAYER

Almighty God, we humbly beseech thee to grant thy blessing upon the worksof this Council, guide us in our deliberations for the advancement and truewelfare of the people of the district.

The Alexandrina Council and its communities acknowledge the Ngarrindjeripeople as the traditional custodians of the lands and waters of our Councildistrict.

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members ofdirect or indirect pecuniary benefits in items listed for consideration on the Agenda.Section 74 of the Local Government Act 1999 requires that Elected Membersdeclare any interest and provide full and accurate details of the relevant interest tothe Council prior to consideration of that item on the Agenda.

Each Member of a Council has a duty to vote at all meetings unless excepted bylegislation.

The major exception being where a Member has a conflict of interest.

Alexandrina Council


ITEM 1 CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 21st March 2011.

RECOMMENDATION

That the Minutes of the Alexandrina Council Meeting held on Monday 21stMarch 2011 as circulated to members be received as a true and accuraterecord.

ITEM 2 BUSINESS ARISING

ITEM 3 QUESTIONS WITHOUT NOTICE

ITEM 4 QUESTIONS WITH NOTICE

NIL ITEMS

ITEM 5 NOTICES OF MOTION

NIL ITEMS

ITEM 6 PETITIONS

NIL ITEMS

ITEM 7 REPRESENTATIONS

NIL ITEMS

ITEM 8 FINANCE & CORPORATE SERVICES - ACTION SHEET

NIL ITEMS

ITEM 9 FINANCE & CORPORATE SERVICES - ITEMS FOR INFORMATION ONLY

Alexandrina Council


ITEM 10 FINANCE & CORPORATE SERVICES - ITEMS FOR COUNCIL DECISION

10.1 F & C.S - Listing Of Items For Council Decision

Item No Subject Officer

10.2 Rate Rebate Application 1st Australian ScoutsStrathalbyn

R Dunstall

10.2 Rate Rebate Application 1st Australian Scouts Strathalbyn

File Ref: 9.24.1Officer Resp. for Report: Robyn Dunstall (General Manager Finance

and Corporate Services)Consultation: Barbara Blaser (Revenue and Property

Supervisor)

Strategic Plan:* Strategic Focus: Progressive leadership, good governance,

efficient and effective services* Goal: 4. Governance and Organisation* Outcome: 4.7 Financial sustainability and

accountability for performance* Strategy: 4.7.3 Provide a fair and equitable rating

system

ESD Impact/Benefit:- Not Applicable* Environmental:* Social:* Economic:

Purpose

To present Council with an application for Rate Rebate, received from the 1st

Strathalbyn Scouts, Strathalbyn Branch, for a 100% rebate of Council Rates for the2010/2011 financial year on the above property.

Recommendation

Pursuant to Section S166 (1) (g) (j) of the Act, a discretionary rebate of 100%of council rates (including NRM levy) for A22854, the 1st Strathalbyn Scouts,Strathalbyn Branch, Lot 1001 Milnes Road, Strathalbyn be approved.

…cont'd

Alexandrina Council


10.2 Rate Rebate Application 1st Australian Scouts Strathalbyn(continued)

Background

The Local Government Act 1999 provides for the rebate of rates, both mandatoryand discretionary. The Scout Association of Aust SA can be assessed under adiscretionary rebate, as they do not meet the criteria for a mandatory rebate.

Council’s rating policy contains an application for rebate of rates, the 1st StrathalbynScouts Strathalbyn Branch have provided the following reasons to support theirapplication:

1. Scouts support and encourage our youth to help achieve their highestpotential through the scouting movement.

2. Scouting is also a non-profit organisation, so with the Council’s support itwill help us to achieve this goal."

Discussion

Rates & Charges for 2010/2011Rates and charges applicable for the 2010/2011 financial year are:

Rates $1,326.60NRM Levy 26.25

$1,352.85

No payment has been received for the above.

A summary of relevant discretionary rebates that Council has granted are:

1. A12194 the Scout Association of Australia previously received a 50%rebate on their rates for their Clubhouse at 8 Chapel Street,Strathalbyn (property sold 24 August 2010 and rate rebate removed).

2. A4463 Scout Association of Australia, Daniel Avenue, Goolwa Northreceived a 100% rebate for the Historic Hall.

Statutory Responsibilities

Local Government Act provides for discretionary rate rebate under Section 166 (1)(g) where the land is being used to provide facilities or services for children or

young persons, and(j) where the land is being used by an organisation which, in the opinion of the

council, provides a benefit or service to the local community:

…cont'd

Alexandrina Council


10.2 Rate Rebate Application 1st Australian Scouts Strathalbyn(continued)

Financial Implications

A 100% rebate will reduce rate revenue by $1,352.85; this is within the budgetprovision allocated for adjustments to rate income.

Summary

That a discretionary rebate of 100% of council rates (including NRM Levy) forA22854, the 1st Strathalbyn Scouts, Strathalbyn Branch, Lot 1001 Milnes Road,Strathalbyn be approved, based on the discretionary rate rebate granted to otherlocal Scout Groups in Alexandrina Council area.

ITEM 11 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ACTION SHEET

NIL ITEMS

ITEM 12 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FORINFORMATION ONLY

12.1 S.E.E.D - Listing Of Items For Council Decision


12.2 Report on 2011 Wooden Boat Festival J Alexander

12.2 Report On 2011 Wooden Boat Festival

File Ref: 9.24.1Officer Resp. for Report: Janet Alexander (Events Coordinator)

Purpose

To provide elected members with an overview of the outcomes of the 2011Wooden Boat Festival.

Recommendation

That the report as tabled be received for information purposes.

…cont'd

Alexandrina Council


12.2 Report on 2011 Wooden Boat Festival(continued)

Summary

The Wooden Boat Festival is a biennial event organised by a communitycommittee that operates as a Section 41 committee of Alexandrina Council.With free entry and plenty of water in the river this year’s Festival attractedthousands of people to the area. The festival targeted all ages and provided bothon water and on land activities.

A debrief by the committee of the festival was held Wednesday 9 March 2011.

Highlights include:The recent festival has been deemed a success by the committee with estimatedattendance of 40,000 people and 264 boat entries over the two days.

Community groups, such as Rotary, Lions, CFS and St Johns were involvedthrough stalls, seeking donations for festival program, and standby emergencyresponse.

Council operations, such as temporary road closures, waste management andpreparation of parks and gardens ran smoothly and were highly commended bothverbally and through surveys.

There were no reported incidents or injuries.

Festival security contractor, Great Southern Security’s report included:

the estimated crowd number of 40,000 over the two days; no fights; no thefts; crowd was generally well behaved; and commended the committee on an organising an excellent festival.

Goolwa and the region received positive exposure through many articles andfeatures intrastate and nationally through television, radio and print media.

Local accommodation was heavily booked.

Positive feedback has been received from participants and attendees verbally andvia email and surveys.

Wooden Boats - The Passion exhibition was well received by festival attendees.

…cont'd

Alexandrina Council


12.2 Report On 2011 Wooden Boat Festival(continued)

The fireworks display from Hindmarsh Island Bridge attracted large crowds withinthe festival site and beyond.

Royal Australian Navy 817 Squadron attended the festival and participated inceremonies and performed a rescue demonstration. They were overwhelmed atthe crowd’s response to their activities and the enthusiasm with which the Goolwacommunity welcomed them.

The festival attracted many dignitaries including the Governor of South Australia,Australian Navy Commanders, David Payne, Curator of the Australian Register ofHistoric Vessels from the National Maritime Museum and Local Members of Stateand Federal Parliament.

A new Wooden Boat Festival committee will be formed in May 2011 to plan for thefestival to be held in 2013.

ITEM 13 STRATEGY, ENVIRONMENT & ECONOMIC DEVELOPMENT - ITEMS FORCOUNCIL DECISION

13.1 S.E.E.D - Listing Of Items For Council Decision


13.2 Adelaide Hills Tarmac Rally 2011 - Request forTemporary Road Closure

J Alexander

Alexandrina Council


13.2 Adelaide Hills Tarmac Rally 2011 - Request For Temporary Road Closure

File Ref: 9.24.1Officer Resp. for Report: Janet Alexander Events Coordinator and

James Horwood Projects and AdministrationOfficer

Consultation: There is no statutory requirement forconsultation under Council’s PublicConsultation Policy. The public meetingfacilitated by the applicant was not attendedby local residents.

Strategic Plan:* Strategic Focus: Community Development* Goal: A vibrant, cohesive and diverse community

providing a healthy quality lifestyle.* Outcome: Sport, recreation and leisure opportunities that

contribute to the health and well-being of thecommunity and visitors.

* Strategy: 1.4.1 Provide and promote sport, recreation andleisure facilities and programs.

ESD Impact/Benefit:- Environmental: The Adelaide Hills Tarmac Rally will completely

offset the carbon emissions from the event.Appropriate and safe traffic management conditions

Social: Support of charity related event. Restriction ofaccess impacts on local resident’s freedom toaccess and depart their property during therequested stage for a maximum of five hours andtwenty five minutes temporary road closures inaccordance to Council policy.

Economic: Limited identifiable financial benefit to theAlexandrina Council region.Regional exposure to be featured on a one hourdocumentary proposed to air on Channel 1HD.

Purpose

To provide Council with information to allow a decision to be made in relation toapproving or refusing the conduct of the 2011 Adelaide Hills Tarmac Rally event.

…cont'd

Alexandrina Council


13.2 Adelaide Hills Tarmac Rally 2011 - Request for Temporary Road Closure(continued)

Recommendation

1. That Council (supports or does not support) the conduct of the 2011Adelaide Hills Tarmac Rally event.

2. That the Application fee associated with the event not be refunded dueto significant administrative costs in processing the application for the 2011Adelaide Hills Tarmac Rally. And (where approval is granted for the event)

3. That Council, pursuant to Section 33(1) of the Road Traffic Act 1961,declare the event and exercise its power under the said Act to approve thetemporary road closures as requested by the Southern Districts Car Club Inc,for the purpose of the 2011 Adelaide Hills Tarmac Rally

4. Declare all persons taking part in the event be exempted in relation to aroad or road related area on which the event is to be held, from the duty toobserve the Australian Road Rules specified in Clause F.4 subject to theconditions in Clause F.5

5. That an order to close a road under subsection (1) of the Road TrafficAct 1961 be made with the consent of every affected council within thevicinity of the event where a section of road intended to be closed by theorder is situated within that Council.

Background

Application has been received from Michael Clements on behalf of SouthernDistricts Car Club Inc. to host the Adelaide Hills Tarmac Rally.

The Sixth annual Adelaide Hills Tarmac Rally is a three day event and is round oneof the Confederation of Australian Motor Sports (CAMS) Australian Tarmac RallyChampionship. The Rally is scheduled to run from Friday the 27th of May untilSunday the 29th of May 2011.Day two being Saturday 28 May 2011 and three, Sunday 29 May 2011 areproposed to encompass the Fleurieu Peninsula and Adelaide Hills.

The Adelaide Tarmac Rally took place within Alexandrina Council region in 2010and as per policy requirements dissimilar roads are applied for use by the AdelaideTarmac Rally in 2011.

…cont'd

Alexandrina Council


13.2 Adelaide Hills Tarmac Rally 2011 - Request for Temporary Road Closure(continued)

Discussion

Refer to attached correspondence from road closure effected residents. The publicmeeting facilitated by the applicant was not attended by local residents. A list ofseveral hundred effected property owners were identified provided to Adelaide HillsTarmac Rally and have been notified by applicant. Potentially other propertyowners and community members will be affected by the temporary road closures.In the lead up to and following the 2009 Adelaide Hills Tarmac Rally there werecomplaints from residents living adjacent to the road that formed part of the course.The complaints centred on the lack of communication from the event organisersand the closure of roads that prevented local traffic access. The 2011 course isclose to the same as 2009. In order for the event to be conducted Council,pursuant to Section 33(1) of the Road Traffic Act 1961 is required to declare theevent and exercise its power under the Act to approve the temporary road closuresas requested by the Southern Districts Car Club Inc.

For the purpose of the 2011 Adelaide Hills Tarmac Rally temporary road closuresare requested as follows:

a. Enterprise Road, between Burma Road and to approximately 300m north-eastof Bahloo Glen Road on Saturday the 28th of May, 2011 from 7:45am to1:10pm

b. Cleland Gully Road, from approximately 1.75kms east of Victor Harbor Roadto approximately 1km north-east of Through Road on Saturday the 28th ofMay, 2011 from 8:10am to 1:35pm

c. Crows Nest Road, approximately 100m east of Victor Harbor Road toapproximately 500m north of Waterport Road from 11:15am to 4:40pm onSaturday the 28th of May 2011.

d. Macclesfield Road (DTEI Road), adjacent St Andrews Drive to the boarder ofthe Alexandrina Council and District Council of Mt Barker from 8:15am to1:40pm on Sunday the 29th of May 2011

e. Range Road,(shared boundary road with The City of Onkaparinga) fromapproximately 200m east of Pottery Road to Wickham Hill Road from12:50pm to 6:15pm on Sunday the 29th of May 2011

f. McHarg Creek Road, from approximately 200m east from Mount MagnificentRoad to approximately 200m west of the Adelaide to Goolwa Road from8:45am to 2:10pm on Sunday the 29th of May 2011

The following side roads will be affected and in effect be closed during theproposed road closures:

g. Macclesfield Roadi. Nyoka Roadii. Waterman Road

…cont'd

Alexandrina Council


13.2 Adelaide Hills Tarmac Rally 2011 - Request For Temporary Road Closure(continued)

h. Crows Nest Roadi.Rosies Roadii.Higgins Roadiii.Old Telegraph Road

i. McHarg Creek Roadi.Sissons Road

Numerous other minor unnamed road reserves adjacent the rally routes.

Council will also be required to make an order to close a road under subsection (1)of the Road Traffic Act 1961.Such an order can only be made with the consent of every affected council withinthe vicinity of the event where a section of road intended to be closed by the orderis situated within that Council. More specifically Range Road which is a sharedroad with The City of Onkaparinga and Macclesfield Road which is shared roadwith the District Council of Mt Barker.

Council's role

If approved by Council our role is purely confined to advising Harry McCallum,Senior Sergeant Traffic Planning, Emergency and Major Events, South AustralianPolice of our support for the event who will then advise the commissioner of Policewho has ultimate authority to officially sanction the event. Advise the Department ofTransport Engineering and Infrastructure and Emergency Services. WorksOverseer’s are to check routes prior to event for defects.

If Council does not approve the Adelaide Hills Tarmac Rally and associated roadclosures the Commissioner of Police will not approve the road closures andtherefore the event will not proceed. Furthermore, the stage named The Range,anticipated to occur partly on Range Road, a shared boundary road with The Cityof Onkaparinga, will not receive consent required to allow this stage to proceedwithin both Council areas.

The applicant’s role if approved will:

Be responsible for the advertising and associated costs of the road closure inlocal papers.

Be responsible for providing signage and infrastructure to comply withAS1742 in accordance with the traffic control plan.

Be responsible for returning each stage to its former state. Facilitate the road closures as per their proposal and assist local residents

and road users through detours using marshals and professional trafficmanagement contractors.

…cont'd

Alexandrina Council


13.2 Adelaide Hills Tarmac Rally 2011 - Request For Temporary Road Closure(continued)

Ensure that the Traffic control devices are only used by persons accredited inworkzone traffic management and traffic marshals are certified by SAPOLunder Section 17 of the Road Traffic Act 1961.

Coordinate all logistics en route regarding liaison with police and allemergency service.

Be responsible for a minimum of $100,000,000 public liability insurance tocover the event.

Be responsible for all costs associated with implementing the road closure. Conduct an effected resident’s survey for inclusion in event debrief. Conduct an events’ debrief following the event and invite Council to attend.


Road Traffic Act 1961Local Government Act 1999


There are no financial implications to the Council associated with the conduct ofthis event. The Adelaide Hills Tarmac Rally brings limited tourism financial benefitto the Alexandrina region. The applicant as a non profit organisation has nominatedto support the charity Variety in conjunction with the Variety Bash.

Risk Assessment

According to the Alexandrina Council Risk Matrix the risk associated with adoptingthis recommendation has been assessed as low.

That the applicant be responsible for providing a risk management plan and trafficcontrol plan to Council a month prior to the event to allow the applicant to furthernotify landholders immediately isolated by the temporary road closures.

That the applicant be responsible for notifying emergency services, SA Police andDepartment for Transport, Energy and Infrastructure.

Summary

The Southern Districts Car Club Inc. has applied to Council to conduct the 2011Adelaide Hills Tarmac Rally which will involve temporary road closures. Councilshould determine whether to approve or refuse the application for the event.

Alexandrina Council


ITEM 14 HEALTH & COMMUNITY DEVELOPMENT - ACTION SHEET

14.1 Action Sheet for Council Items

Date ofOriginatingMeeting

ItemNo.

Details of Item &Recommendation

ResponsibleOfficer

Progress To Date CompletionDate

3 May 2010 5 Review ofsignageby-law and policybe undertaken.

K Vivian Working party formed andlegislative review in progress.

Three areas within Councilare working on the long termstrategy for signage.

Further information will beprovided in the new year. TheWorking Party will go throughthe draft documents which willbe brought back to Council forendorsement.

Meeting is being held on 18thJanuary 2011. A revised draftPolicy & By-Law to bepresented to Council shortly.

Report to 4th April 2011Council Meeting

ITEM 15 HEALTH & COMMUNITY DEVELOPMENT- ITEMS FOR INFORMATION ONLY

15.1 H & C.D - Listing Of Items For Information Only


15.2 Excellence in Leadership Award K Vivian

Alexandrina Council


15.2 Excellence In Leadership Award

File Ref: 9.24.1Officer Resp. for Report: Kim Vivian (General Manager Health &

Community Development

Purpose

At the Environmental Health Australia (South Australia) Inc. State conferencerecently held in Mt Gambier, Karen Rokicinski, Council’s Team Leader ofEnvironmental Health was presented with the award for her Excellence inLeadership. The award recognizes excellence in leadership of an individualEnvironmental Health professional, a Council/organization or special interestgroup. Nominees are judged on demonstration of innovative leadership qualities,which have contributed to the enhancement of working relationships and/or overallenvironmental health practice. Other award criteria included the development of asuccessful and innovative program/project that has been expanded for use byother organisations or groups.

In the speech given by Paul Kelly of Norman Waterhouse lawyers, he specificallymentioned the following key reasons for Karen’s success in receiving this award:

Implementation of support services to neighbouring regional Councils. Cost sharing to remodel Synergy’s Health module to significantly improve

efficiency and transparency of record keeping, making quality software moreaffordable to many small rural Councils.

Her contribution to the Environmental Health profession through her role on theBoard of Environmental Health Australia (South Australia) Inc.

Possessing a leadership style that involves her team in planning and decisionmaking.

Recommendation

That the report be received.

Summary

Karen Rokicinski, Team Leader of Environmental Health was recently presentedwith the Environmental Health Australia (South Australia) Inc., 2011 award forExcellence in Leadership.

Alexandrina Council


ITEM 16 HEALTH & COMMUNITY DEVELOPMENT - ITEMS FOR COUNCIL DECISION

16.1 H & C.D - Listing Of Items For Council Decision


16.2 Neighbour Aid B Moore16.3 OPAL (Obesity Prevention & Lifestyle) Program J Bell

16.2 Neighbour Aid

File Ref: 9.24.1Officer Resp. for Report: Beth Moore (Coordinator Alexandrina Centre

for Positive Ageing, Lifestyle Services,Health and Community Development

Consultation: Kim Vivian, Jenn Cole

Strategic Plan:* Strategic Focus: Community Development* Goal: A vibrant cohesive and diverse community

providing healthy, quality lifestyle* Outcome: 1.5 – Optimal quality of life for the frail, aged,

people with disabilities and their carers.* Strategy: 1.1.2, 1.2.2,1.5.1, 1.5.2,1.5.3

ESD Impact/Benefit:-* Environmental: Nil* Social: Improved access, equity, transparency and

provision of the Neighbour Aid Schemewhich assists older people in our communityto remain integrated with their communityand independent from prematureinstitutionalized care

* Economic: No additional impact on Council budget orresources

Purpose

Provide Council with an update on progress of plans to support the Goolwa & PortElliot Neighbour Aid Scheme (Neighbour Aid Scheme)

…cont'd

Alexandrina Council


16.2 Neighbour Aid(continued)

Recommendation

That the information in this report be received and the Funding and ServiceAgreement between the Department for Families and Communities, Office forThe Ageing and the Alexandrina Council be endorsed and the Mayor andChief Executive sign and seal the agreement with the Department of Familiesand Communities.

Background

Since its inception more than 20 years ago the Goolwa and Port Elliot NeighbourAid Scheme has been providing transport and social support options for residentsof the Alexandrina Council region who are transport disadvantaged or in need ofshort term social support where other agencies and organisations have beenunable to meet the demand or do not offer these type of services. This grass roots,community based program has been successful in providing assistance to thosewho are disadvantaged and vulnerable through the efforts of many dedicatedvolunteers and supported by a part time coordinator who was being paid anhonorarium by Council but was not formally a Council staff member. For manyyears Council has contributed financially to the program and $12,000 has beenbudgeted for the 2010/11 and 2011/12 financial years.

In response to the reports on the Goolwa & Port Elliott Neighbour Aid Schemepresented to Council on August 2nd 2010 and October 18 2010, Council authorisedthe Mayor and Chief Executive to contact relevant State Government Ministers witha view to establishing long term funding partnerships with Council for the Goolwaand Port Elliott Neighbour Aid Scheme. As a result of discussions between Councilstaff and representatives from the Office for The Ageing (OFTA), Council undertookto make an ‘invited submission’ for funding which was lodged with the OFTA inOctober 2010.

Discussion

On 16th of March 2011 Council received notification that the Ageing Services teamhad been successful in securing $26,000 in the latest Home and Community Care(HACC) funding round (Round #26). This allocation of one-off, non recurrentfunding will guarantee the continuation of the Neighbour Aid Scheme for a further12 months, enabling OFTA to more adequately evaluate the Scheme and assessthe schemes longer term future by it coming under the administration and directionof Council through the Alexandrina Centre for Positive Ageing.

…cont'd

Alexandrina Council



This allocation of new HACC funding will allow for Neighbour Aid services tocontinue for a period of one year from 1 April 2011 to 31 March 2012 inclusive.During this time, analysis of community need and evaluation of the scheme will beconducted with an expected transition to a regional community transport network atthe end of the evaluation/ funding period. Review of the program will be ongoinghowever particular emphasis will be placed on a quarterly review of serviceoutcomes in relation to the HACC funding and service agreement.

Neighbour Aid will receive much needed support from the Ageing Services teamwithin Council to ensure that the program is provided in a transparent, accessible,equitable and efficient way.

Allocation of funding will allow for six hours per week of Coordination and alsoprovide approximately 150 consumers with 10 transport services per year; fiftyconsumers will receive two social support services every month as well as theservices assessment and review of 150 consumers during the 12 month period.The program will gain added value by tapping into the existing systems andinfrastructure of the ACPA.

By coming under the “wing” of the ACPA, the Coordinator of Neighbour Aid willbecome a casual staff member of Council and will be assisted to provide a servicethat supports eligible disadvantaged members of the Alexandrina community in linewith HACC National Service Standards and industry expectations when workingwith vulnerable individuals. It will also allow for the program to be aligned with thestrategic development of Councils Ageing Services where individuals areempowered and the strengths within a community are built on, ensuring bestoutcomes for the Alexandrina community.

To enable funding to be executed the Funding and Service Agreement is requiredto be signed.


This program will come under the responsibility of Department of Families andCommunities at a Federal level and the Office for Disabilities, Ageing and Carersformally known as Office for the Ageing (OFTA) at a State Governmental level


No additional funding is required from Council beyond the already budgeted$12,000 towards this program per annum.

…cont'd

Alexandrina Council



Risk Assessment

Nil identified at this time. All risk assessment will be under the existing structures ofthe Alexandrina Centre for Positive Ageing.

Summary

The report provides Council with an update on progress of plans to support theGoolwa & Port Elliot Neighbour Aid Scheme (Neighbour Aid Scheme).

One off, non-recurrent funding for one year has been secured from the Departmentof Families and Communities during which time the program will be thoroughlyevaluated with an anticipated transition of the program’s services to an expandedState Government funded Community Passenger Network in 2012. As from April1st 2011, the Neighbour Aid Scheme will operate out of and under theadministration and management of the Alexandrina Centre for Positive Ageing.This will ensure that the program is provided in a transparent, accessible, equitableand efficient way, the Scheme is adequately evaluated and any risk managementconcerns are managed appropriately.

16.3 Opal (Obesity Prevention And Lifestyle) Program

File Ref: 9.24.1Officer Resp. for Report: Jeremy Bell (Southern Fleurieu/KI be active

Field Officer – Lifestyle Services, Health andCommunity Development.

Consultation: Jenn Cole


providing a healthy, quality lifestyle.* Outcome: 1.1, 1.2, 1.3, 1.4* Strategy: 1.1.2, 1.1.3, 1.2.1, 1.3.1, 1.4.1, 1.4.2, 1.4.3

ESD Impact/Benefit:-* Environmental:* Social: A positive benefit to the health and well

being of our community* Economic: Additional cost to Council - matched funding

opportunity.…cont'd

Alexandrina Council


16.3 Opal (Obesity Prevention and Lifestyle) Program(continued)

Purpose

Alexandrina Council has submitted an expression of interest in OPAL (ObesityPrevention and Lifestyle) Program and is now invited to begin the formalapplication process with commencement of the program (if successful) nextfinancial year.

Recommendation

That Alexandrina Council submit a tender for the 2011 round of OPAL andmake necessary budget allowances to support the program for the five yearsduration of the grant (2011/12 - 2015/16).

Background

OPAL (Obesity Prevention and Lifestyle) is a joint Federal, State and LocalGovernment healthy weight initiative aimed at 0-18yr olds. OPAL is based on theFrench program EPODE which stands for “together we can prevent childhoodobesity”. Over the past 15 years EPODE has demonstrated taking a whole-of-community approach to supporting healthy eating and physical activity has beenvery effective. It combines a strong marketing of physical activity and healthyeating messages with expert staff in Councils working directly with the community.

OPAL is funded by SA Health for five years in each community. There are tenOPAL communities to date – Cities of Charles Sturt, Marion, Mount Gambier,Onkaparinga, Playford, Port Adelaide, Enfield, Port Augusta, Salisbury, Whyallaand the District Council of the Copper Coast. It is anticipated that another fivecouncils will be selected in this years’ (2011) round of funding which opens March29th 2011.

To bring about change over the five year period SA Health will provide two full timeOPAL staff members to Council and $50,000 per year as the operating budget forOPAL. Council will need to match SA Health’s cash contribution each year with$25,000 being in-kind and the other $25,000 added the OPAL operating budget –giving OPAL a total operating budget of $75,000 per year.

In Summary SA Health will provide for each of the five years- 1.0FTE ASO7 Project Manager- 1.0FTE ASO2 Project Support Officer- $50,000 ($250,000 over 5 years)

…cont'd

Alexandrina Council



Council will contribute:- $25,000 cash per annum ($125,000 over 5 years)- $25,000 in kind (workstations, phones, car access etc.)per year ($125,000

over 5 years)

Discussion

The Fleurieu Region Community Services Advisory Committee has beeninvestigating OPAL as a potential program for the Fleurieu region and has receivedpresentations from OPAL, the healthy weight coordinator and the be active FieldOfficer at a number of meetings in 2010. Whilst it was agreed that this would be aworthwhile and beneficial program for the region the committee recommended thatCouncils wait until the 2012 round before applying. This was largely due to the factthat there are already community programs that operate around healthy eating andphysical activity across the region including:

- The be active Field Officer Program- The Healthy Weight Coordinator- Fleurieu Families – childhood development programs

These programs also rely upon the financial support of Councils to enable them tooperate successfully and an important consideration is that these programs aren’tjeopardised by this application for additional funding. Discussions held with otherparticipating Councils and OPAL State Management have provided reassurancethat this would not occur should Alexandrina be successful in its OPAL application.


SA Health will be responsible for employing a full time OPAL Project Manager(ASO7) and full time Project Support Officer (ASO2).

Alexandrina Council and other Councils wishing to participate in OPAL will need toshow that they:

- Are committed to enhancing community wellbeing- Are interesting in addressing high levels of overweight and obesity in

their region- Have support from their Mayor, Elected Members and City Manager to

become an OPAL site.- Are able to provide accommodation and day to day line management for

two OPAL staff.- Will match SA Health’s cash contribution of $50,000 per year for five

years.

…cont'd

Alexandrina Council




By accepting this program Alexandrina Council would be committed to supportOPAL by providing $50,000 per year for five years – half this amount is in kindsupport and the other $25,000 is added to OPAL operating budget for localinitiatives.

Risk Assessment

N/A

Summary

With strong support from all levels of government, OPAL is well positioned to makea difference in communities. The OPAL program is set up to promote existingprograms where appropriate and fits well with Alexandrina Council’s commitment tothe Cittaslow movement. OPAL will also partner with organisations that might beable to provide better services with additional support (OPAL time and, expertiseand money). OPAL staff will generate new programs as well if they are needed bythe community e.g. community gardens.

OPAL is an opportunity to develop Councils capacity to respond to the needs of thecommunity and actively contribute to community development. It is thereforerecommended that Alexandrina Council proceed with the application process andsupport the bid to become an OPAL site in 2011.

Alexandrina Council


16.4 NAIDOC Week Flag Raising Ceremony

File Ref: 9.24.1Officer Resp. for Report: Roweena Evans (Administration – Milang)From: Lifestyle Services, Health and Community

Development.Consultation: Jenn Cole, Kim Vivian.


providing a healthy, quality lifestyle.* Outcome: 1.2: Social infrastructure that supports

community development and cohesiveness1.6: Cultural, arts and learning opportunitiesthat contribute to vibrancy and diversity inthe community.

* Strategy: 1.2.1: Support and promote programs toencourage community leadership andvolunteering.1.2.4 Promote and assist new residents,community groups and clubs.1.6.4: Promote and support community andcultural events.

ESD Impact/Benefit:-* Environmental: N/A* Social: Engender positive relationships and

recognize the contribution Aboriginal andTorres Strait Islanders make to ourcommunities.

* Economic: An unfunded allocation of $5000 fromCouncil

Purpose

NAIDOC week 2011 will be celebrated from the 3rd - 10th July. The NationalAboriginal and Islanders Day of Observance Committee is a nationally celebratedevent that offers us the opportunity to recognize the significant contributions madeby Aboriginal and Torres Strait Islander people and their cultures within the widercommunity.

Recommendation

That Council gives consideration to and approves the NAIDOC projectbudget proposal submitted for NAIDOC celebrations in 2011 and beyond.

…cont'd

Alexandrina Council


16.4 NAIDOC Week Flag Raising Ceremony(continued)

There is currently no specific budget allocation for this annual event.Recurrent funding would enable Alexandrina Council to make this event amore meaningful and culturally appropriate event which would recognize theAboriginal and Torres Strait Islander community and culture within thisregion.

Background

Alexandrina Council first celebrated NAIDOC week in 2007 by hosting a joint flagraising ceremony followed by a light lunch at the Strathalbyn Council office. Thiswas repeated in 2008. In 2009 a joint flag raising ceremony was held outside theGoolwa office followed by a light luncheon at Centennial Hall. Each of these eventshas drawn visitors from all over the district.

2010 NAIDOC week was celebrated with a flag raising ceremony and lightluncheon, followed by the opening of Jekejere Park. Feed back from the AboriginalCommunity Development and Liaison Officer based at Mt Barker Council was thatit was well received by both Indigenous and non-Indigenous community membersacross the region.In the past we have worked in collaboration with the Southern Fleurieu HealthService Aboriginal Health Unit, Mt Barker Council and NAIDOC week organisers.

Each year Alexandrina Council has linked into other regional activities supportingNAIDOC which has meant Aboriginal and Torres Straight Islander people fromacross the Murray lands, Fleurieu and Adelaide metropolitan areas came togetherto celebrate these events held on the same day and complementing the state-wideNAIDOC event calendar. We aim to continue this partnership which has enabledcommunity members to attend more than one event being held across the region.

Discussion

This years NAIDOC theme is “ Change: the next step is ours”.Whilst our flag raising event and light luncheon appears to be growing in popularitywith each year, allocation of specific funding toward our NAIDOC event wouldenable us to make our NAIDOC week event within Alexandrina Council moreculturally significant and appropriate. Dependant on the success of project fundingbeing allocated this year, we are looking to include Indigenous cultural artists aswell as involve younger members of our Ngarrindjeri community as part of theentertainment prior to the flag raising ceremony. We again propose to host a lightlunch to be held in the Alexandrina Community Chambers “ Wal Yuntu Warrin” forall attending. As a result of discussions held with other relevant collaborativeparties it is proposed that the Alexandrina Councils 2011 event will be held inGoolwa on Tuesday the 5th July at 1pm.

…cont'd

Alexandrina Council


16.4 NAIDOC Week Flag Raising Ceremony(continued)


Additional cost to Council of $5000 per annum to fund the event.

Risk Assessment

Inclement weather at this time of year may impact on outdoor components of thisevent.

Summary

This report is seeking Councils support for funding for the annual NAIDOC event tocelebrate Aboriginal and Torres Strait Islander people’s contributions to thecommunity.

ITEM 17 PLANNING & DEVELOPMENT - ACTION SHEET



ItemNo.


ResponsibleOfficer


07/03/2011 31 Motorbike NoiseComplaintsLand ownerdistressed overmotorbike noise.Requesting thatconsideration begiven to thePlanningDepartment to lookinto potential landuse and noiseabatement issues.

S Roberts Currently seeking legal adviceon this matter.

Report to 4th April CouncilMeeting

Alexandrina Council


ITEM 18 PLANNING & DEVELOPMENT - LISTING OF ITEMS FOR INFORMATION ONLY

18.1 P & D - Listing Of Items For Information Only


18.2 2011 National Congress 5th - 9th March Hobart,Tasmania

S Roberts

18.2 2011 National Congress 5th - 9th March Hobart, Tasmania

File Ref: 9.24.1Officer Resp. for Report: Andrew Houlihan – Planning Officer

Purpose

To provide Council with the information of a recent conference attended in Hobart.

Recommendation


Summary

On the 5 to the 6 March 2011 I attended the National Young Planners conferenceand between the 6 to the 9 March attended the National Planning Congress“Critical Mass” in Hobart, Tasmania.

I submitted an application for the National Young Planners Regional TravellersCheque and was seen as the worthy recipient of the $2000 cheque to pay towardsthe Congress and accommodation.

This was a fantastic opportunity to network and listen to other planningprofessionals and to keep up with the latest issues, trends and innovative ideasthat are continually arising due to the ever changing world we live in today.

The Congress enabled me to engage with other planners working in a diverserange of fields to gain as much knowledge and experience as possible to not onlyhelp shape myself into a well rounded Urban and Regional Planner, but to takeknowledge and experiences of other planners, cities and regions back to theAlexandrina Council and the communities I work with.

…cont'd

Alexandrina Council


18.2 2011 National Congress 5th - 9th March Hobart, Tasmania(continued)

The Congress covered a range of topics including ideas, skills, and partnerships todeal with challenges confronting the world today, tools for urban planning, Citygeneration through culture, art, film and literature, planning ethics, confidence indecision making and much more. I learnt some interesting consultation techniqueswhen undertaking development plan amendments and how we can give the publicbetter opportunity to have their say. Some further interesting points were creatingwalking catchment areas, more friendly places for children and keeping a valuablerural productive land. I have the discussion papers on a range of topic for theelected members if interested.

I would sincerely like to thank Alexandrina Council for this opportunity.

ITEM 19 PLANNING & DEVELOPMENT - LISTING OF ITEMS FOR COUNCIL DECISION

19.1 P & D - Listing Of Items For Council Decision


19.2 Council Development Assessment Panel –Terms of Reference

S Roberts

19.3 Motorbike Usage and Tracks on Private Land S Roberts

19.2 Council Development Assessment Panel - Terms Of Reference

File Ref: 9.24.1Officer Resp. for Report: Sally Roberts (General Manager Planning

and Development)Consultation: Development Assessment Panel Members

Strategic Plan:* Strategic Focus: Natural and Built Environment* Goal: 3* Outcome: 3.6* Strategy: 3.6.4

ESD Impact/Benefit:-* Environmental, Social and

Economic: Positive benefits are expected if theDevelopment Assessment Panel isoperating under clear directions withrespect to their decision making.

…cont'd

Alexandrina Council


19.2 Council Development Assessment Panel - Terms of Reference(continued)

Purpose

To provide Council with the proposed Terms of Reference for the Council’sDevelopment Assessment Panel.

Recommendation

That Council adopts the Terms of Reference for Council's DevelopmentAssessment Panel as presented to be affective from the commencement ofthe term of the new Development Assessment Panel.

Background

Council’s Development Assessment Panel has been established for some timehowever since the introduction of panel’s with independent members there has notbeen an established terms of reference although there has been a set of meetingprotocols that the panel establishes and agrees upon at the commencement oftheir term.

However following the recent Council elections when there was some discussionabout whether a previously elected member on the panel could still be a panelmember as they were not re-elected it was found that the established protocols,along with the Development Act, were silent on this matter. It was thereforedecided that with the term of the panel finishing in May 2011 that a new set ofprotocols in the form of a terms of reference would be prepared for the new term ofCouncil’s Development Assessment Panel.

Discussion

In preparing these terms of reference research has been undertaken into how otherCouncil’s have established them along with utilising the content of the existingprotocols. Consultation has been undertaken with the current panel membershowever upon reappointing the new panel there may be a need to review them inwhich case they will be re-presented to Council for adoption. However it was feltthat in advertising for independent members in the coming month there should be aterms of reference for potential members to consider.

The proposed terms of reference are attached for Council’s consideration.

REFER ATTACHMENT 19.2 (Page 001)

…cont'd

Alexandrina Council


19.2 Council Development Assessment Panel - Terms of Reference(continued)


Development Assessment Panel. Certain requirements as to the establishment of apanel are detailed within the Act however some aspects of the meeting protocolsare at the discretion of Council.


No additional financial implications will result from the establishment of theseTerms of Reference.

Risk Assessment

By establishing clear procedures Council’s risk is reduced.

Summary

These terms of reference have been brought about by a particular incident thathad not been previously considered and therefore highlighted the need for itsinclusion within our current protocols. With the ending of the current term ofCouncil’s Development Assessment Panel it was felt that it was timely for Councilto adopt them for the commencement of the new panel’s term.

19.3 Motorbike Usage And Tracks On Private Land

File Ref: 9.24.1Officer Resp. for Report: Sally Roberts (General Manager Planning &

Development)From: Tom Gregory (Senior Town Planner)Strategic Plan:* Strategic Focus: Natural and Built Environment* Goal: 3* Outcome: 3.6* Strategy: 3.6.4

ESD Impact/Benefit:-* Environmental: Loss of land for primary production and

impact on natural resources.* Social: Impact on adjoining land owners due to

noise.* Economic: Potential impact on land value.

…cont'd

Alexandrina Council


19.3 Motorbike Usage and Tracks on Private Land(continued)

Purpose

To advise of Council’s lack of legislative powers in relation to policing the use ofmotorbikes and associated recreational tracks on private land.

Recommendation

That the report be received, and that Council considers which of the 3suggested actions are to be adopted.

Background

Following a previous issue raised by Council, legal advice has been sought todetermine whether or not the establishment of motorbike tracks by landowners onrural, residential allotments for personal use amounts to ‘development’ pursuant tothe Development Act 1993, and therefore requiring authorisation in the form ofDevelopment Approval.

Discussion

Historically Council has received a small number of complaints that landowners,particularly on smaller sized rural residential allotments, are establishing motorbiketracks for their personal use. The complaints received primarily relate to the noiseassociated with the riding of motorbikes, in that the ‘excessive’ noise is ultimatelyhaving a negative affect on the amenity of the surrounding locality.

The motorbike tracks that have been built for and are solely used by persons whoare residents on the relevant land (and at times for their friends and families for nocommercial gain). The tracks themselves generally consist of cleared, ungradedtracks which include small amounts of land filling earthworks. Some tracks havebeen known to cross creek beds which are also on private property and containedwithin the same allotments.

Wallmans Lawyers have provided advice to the effect that the said activities do notconstitute ‘development’ pursuant to the Development Act 1993. The activitiesthemselves do not fall within the definition of ‘development’ as there is no ‘buildingwork’ (structures), there is no excavation or fill within ‘coastal land’, andfurthermore there is no ultimate ‘change in land use’ as the motorbike tracks andtheir usage are ‘reasonably incidental’ to the residential use and nature of the land,and in no way poses as a commercial venture.

…cont'd

Alexandrina Council



Failing the use of the Development Act and considering Council’s options forenforcement powers through other regulatory legislation, the advice receivedindicates that Council ultimately has no other powers to prevent or curtail theseactivities from occurring.

Although Council cannot undertake enforcement actions to prevent the activitiesfrom occurring, the following suggested actions have been listed for considerationand adoption if required:

Petition for Law Reform –As this issue is relevant to a number of other outer metropolitan and ruralCouncils, Council may wish to contact the Local Government Association(‘LGA’) to advocate on behalf of the Council, and other Councils foramendments to the Development Act and Regulations to the effect thatthese activities are expressly included in the definition of ‘development’.

Contacting the EPA –Noise, being a form of environmental activity regulated by the EnvironmentProtection Act 1993, and Environment Protection (Noise) Policy 2007,Council may wish to contact the EPA on behalf of its community to requestthat they investigate excessive noise complaints arising from themotorbikes tracks.

Contacting the local NRM Board –As there has been some mention of certain tracks crossing or being withinlocal creek beds (and possibly within prescribed water areas under theNatural Resources Management Act 2004), Council may wish to contactthe local NRM Board and inform them of this situation, so that they mayconsider undertaking enforcement action under the NRM Act.


From the advice received, Council does not have any statutory responsibility.


Limited and depends on if Council adopts 1 or more suggested actions, howeverno large implications expected.

Risk Assessment

The risk to Council is considered low as there are currently no powers or legislativeoptions for enforcement.

…cont'd

Alexandrina Council



Summary

The issue of land owners riding motorbikes on their land for their own personalenjoyment can not be deemed to be ‘development’ thereby requiring aDevelopment Application pursuant to the Development Act 1993. Although theimpact on adjoining property owners (due to the noise) is acknowledged there is nodirect action that Council can take for enforcement. Some options have been putforward that may assist appeasing the concerns of the land owners, and Councilcan decide if it wishes to pursue these.

ITEM 20 ENGINEERING SERVICES - ACTION SHEET

NIL ITEMS

ITEM 21 ENGINEERING SERVICES - ITEMS FOR INFORMATION ONLY

NIL ITEMS

ITEM 22 ENGINEERING SERVICES - ITEMS FOR COUNCIL DECISION

22.1 E.S - Listing Of Items For Council Decision


22.2 Fleurieu Regional Waste Authority (FRWA) DraftBudget 2011-2012

Simon Grenfell

22.3 Repairs and Strengthening to the Goolwa Wharf Simon Grenfell22.4 Minutes of the Fleurieu Regional Waste Authority

Board Meeting held on 17 March 2011Simon Grenfell

Alexandrina Council


22.2 Fleurieu Regional Waste Authority (FRWA) Draft Budget 2011-2012

File Ref: 9.24.1Officer Resp. for Report: Simon Grenfell (General Manager –

Engineering Services)

Strategic Plan:* Strategic Focus: Natural and Built Environment* Goal: Sustainable natural and built* Outcome: 3.4 Best practice integrated waste

management* Strategy: 3.4.2 Ensure continuous improvement in

waste and recycling collection andprocessing services and facilities3.4.3 Continue to provide leadership inregional waste management initiatives

ESD Impact/Benefit:-* Environmental: Reduced environmental impact through

improved management of waste activitiesthrough regional collaboration

* Social: There are no social impacts as a result ofthis report

* Economic: Economic benefits will increase over timethrough the operation of a Regionalsubsidiary. An increased operating cost dueto increases in waste volumes andprocessing costs

Purpose

To present to Council the Fleurieu Regional Waste Authority proposed budget for2011-2012 financial year.

Recommendation

1. That Council accepts the proposed Fleurieu Regional Waste AuthorityBudget for 2011-2012 to be included in the Alexandrina Council budgetedfinancial statements for 2011-2012.2. That the Fleurieu Regional Waste Authority Long Term Financial Plan beincluded in Alexandrina Council's Long Term Financial Plan.

Background

In its meeting on 17 February 2010 the FRWA Board adopted the 2010-2013Business Plan, the 10 year budget forecast (2010-2020) and the 10 Year StrategicPlan.

…cont'd

Alexandrina Council


22.2 Fleurieu Regional Waste Authority (FRWA) Draft Budget 2011-2012(continued)

In accordance with these documents ‘The member councils have empoweredFRWA to deliver the waste collection services across the region and co-operativelymanage each waste transfer station’.

Between February 2010 and June 2010 the original structure for FRWA changedwhich was supported by a transitional budget for 2010/11 which was also approvedby all councils.

Since 1 December 2010 FRWA has been become operational and, following thevalidation of the original business case, the in-house provision of kerbsidecollection services has been confirmed.

The budget for the upcoming financial year as well the 10 year forecast have beenreviewed and revised accordingly.

A copy of the FRWA 2011-2021 budget is attached.


Discussion

In accordance with clause 4.1.1 the FRWA Charter the Authority must by 30 Aprileach year prepare and submit to the Constituent Councils a draft annual budget forthe ensuing financial year for approval by the Constituent Councils.

In preparing this budget FRWA undertook the following steps:

1. Review of the original business case

Since the original business case for the in house management of waste collectionand transport services was first developed a significant time period had gone byand amendments had been made to the FRWA management model.Consequently the FRWA Board agreed, at its 12 August 2010 meeting, to reviewthe original business model to provide in-house kerbside collection services byseeking Expression of Interest (EOI). That was to ensure that FRWA can providethe in-house service in the most cost effective manner and to the highest qualitystandards in comparison to contracted services.The evaluation of six proposals received (including of FRWA’s own submissionwhich was independently prepared) verified the original business case and theBoard resolved for FRWA to go ahead and prepare the in-house delivery ofkerbside collection services in-house from 1 July 2011.

…cont'd

Alexandrina Council


22.2 Fleurieu Regional Waste Authority (FRWA Draft Budget 2011-2012(continued)

2. Development of the 2011/12 Financial Year budget and 10 year budgetforecast

FRWA has consulted with relevant senior staff of each council and our ownoperational staff to review the results of the 2009/10 financial year as basis for thereview of the 2011/12 financial year budget and to revise the 10 year forecast.

FRWA also consulted with FRWA’s Accountants Haines Norton as well as seniorstaff of services providers currently used by the member councils (e.g. SouthernAdelaide Waste and Recycling Authority, Adelaide Hills Regional WasteManagement Authority, SOLO).

The Budget consists of 4 parts:

1. Summary2. Kerbside collection and all on-cost (transport, processing, disposal and levy)3. Waste transfer stations and all on-costs4. Corporate costs (includes the grant towards the Regional Co-ordinator

position)

Kerbside collection processing costs and waste transfer station cost and on-costsare based on the 2009/10 results from Councils.

The kerbside collection budget is based on the calculation by Geoff Johnston,consultant specialist in waste logistics.

The Corporate costs are based on results to date and reasonable estimates.

Further, the following assumptions have been taken into consideration:

1. Fees for disposal of Municipal Solid waste (MSW) are increasing fromcurrently $34.50/t in accordance with a progressive scale over the next 5years as follows:

2011/12: $35.70/t2012/13: $37.39/t2013/14: $39.36/t2014/15: $41.33/t2015/16: $43.39/t

The solid waste disposal levy increases from currently $ 13/t to $17.50/t from 1 July2011. Based on 2010/11 annual tonnages approximately 4000t is disposed of atSRWRA landfill, 2160t to Hartley landfill and 6000t is being disposed of at theGoolwa site.

…cont'd

Alexandrina Council


22.2 Fleurieu Regional Waste Authority (FRWA) Draft Budget 2011-2012(continued)

2. Staff cost have been based on wages plus on-cost and also include relief staffbased on Maxima Agency rates

3. Comparison with Business Plan 201-2013 and ten year budget


Reporting in accordance with the Local Government Act 1999 – FinancialRegulations.


The Alexandrina Council Waste Management Budget will increase by $189,000from the 2010-2011 approved budget this includes all Kerbside Collection activities,Waste Transfer Station Operations and Cell Management Operations.

This is due to:

- An increase of $60,000 in EPA levies and disposal costs.- An increase in tonnages in general waste and dry recyclable tonnages. This

has been partly offset by a decrease in collection costs. (-$25,000)- An increase in staff costs to ensure that the Waste Transfer Station sites are

staffed appropriately. (+$37,000)- Management expenses payable to the FRWA. (+$177,000)

The fees and charges for the Waste Transfer Stations will be assessed during Apriland May and presented to Council for adoption as part of the budget process. Thebudgeted income for the Waste Transfer Stations will be reviewed throughout theyear and if necessary changes to the fees payable by Council amended.

Risk Assessment

According to the Alexandrina Council Risk Management Framework the riskassociated with adopting this recommendation is assessed as moderate.

Summary

The Fleurieu Regional Waste Authority is a good example of Council’s workingtogether to provide a better level of service in a cost effective manner. Theregional authority will enable Alexandrina Council to achieve its environmentalgoals in reducing its waste to landfill and minimise the increasing costs of wastemanagement.

Alexandrina Council


22.3 Repairs And Strengthening To The Goolwa Wharf

File Ref: 9.24.1Officer Resp. for Report: Simon Grenfell (General Manager


Strategic Plan:* Strategic Focus: Natural and built environment* Goal: Sustainable natural and built environments

that meet the needs of a growing communityand economy

* Outcome: 3.9 Council buildings and facilities that meetcommunity needs

* Strategy: 3.9.1 Provide and maintain Council buildings

ESD Impact/Benefit:-* Environmental: Nil* Social: Nil* Economic: Increased maintenance costs

Purpose

To advise Council of the repairs required at the Goolwa Wharf and receive theCouncil endorsement for the repairs.

Recommendation

That Council authorise the installation of 5 new piles and steel bearer at theGoolwa Wharf and give their consent for the development application toproceed.

Background

The Goolwa Wharf is used as a working wharf, mainly by the paddle steamerOSCAR W. The popularity of the wharf areas has increased since 2001 when asignificant redevelopment of the area undertaken. The Oscar W now runs regularcruises and charters from the Goolwa Wharf. A section of the Goolwa Wharf infront of the Wharf shed has dropped and needs repairing. Five piles also needreplacing for they are either broken or starting to decay.

Discussion

To lift the subsided deck five new piles need to be driven beside the existing timberpiles and a steel beam placed under the existing bearers. The piles will be steelwith a 4m hard wood timber top. A steel beam will then be placed under theexisting bearers and packers used to bring the bearers up to the correct level.

…cont'd

Alexandrina Council


22.3 Repairs and Strengthening To the Goolwa Wharf(continued)

Benchmark Marine Pty Ltd who constructed the Goolwa Wharf Mooring Facility hasprovided a quote of $41,000 to install 5 new piles and undertake the repairs to thewharf. Undertaking this work while their piling barge is still in the area will save$10,000 in relocation costs of the barge.


As the Goolwa Wharf is located within a State Heritage area, a formal referral andresponse will be sought from the Department of Environment and Heritagethroughout the development application process.


The financial implications for Council are an increase in capital renewal costs forthe Goolwa Wharf. There is $12,720 allocated for maintenance of the Goolwawharf, however this is fully allocated for this financial year. Council officers willendeavour to find the required fund within existing resources but a further budgetadjustment may be required at the May budget Review.

Risk Assessment

According to the Alexandrina Council Risk Management Framework the riskassociated with adopting this recommendation is assessed as moderate.

Alexandrina Council


22.4 Minutes Of Fleurieu Regional Waste Authority Board Meeting Held On 17March 2011

File Ref: 9.24.1Officer Resp. for Report: Simon Grenfell (General Manager

Engineering Services)Consultation: Mayor Kym McHugh


Purpose

To inform the Council of the Fleurieu Regional Waste Authority Board meeting.

Recommendation

That Council accepts the Minutes of the Fleurieu Regional Waste AuthorityBoard Meeting held on 17 March 2011.

Summary

The Minutes of the Fleurieu Regional Waste Authority Board meeting held onThursday 17th March 2011 are provided for Members' information.

ITEM 23 INFRASTRUCTURE PLANNING & DESIGN - ACTION SHEET

NIL ITEMS

ITEM 24 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR INFORMATION ONLY

NIL ITEMS

ITEM 25 INFRASTRUCTURE PLANNING & DESIGN - ITEMS FOR COUNCIL DECISION

25.1 I.P & D - Listing Of Items For Council Decision


25.2 Biosolids Landspreading Approval - Milang N Styan

Alexandrina Council


25.2 Biosolids Landspreading Approval - Milang

File Ref: 9.24.1Officer Resp. for Report: Neville Styan (General Manager,

Infrastructure Planning & Design)From: McInnes Bros. FarmersConsultation: Angela Sorger (Environmental Health Officer)

Craig Ostigh (CWMS Co-ordinator)Strategic Plan:* Strategic Focus:* Goal: 3. Natural and Built Environment.* Outcome: 3.4 Best practice integrated waste management.* Strategy: 3.4.1 Promote recycling, reuse and minimisation

of waste materials to the community andindustry.

ESD Impact/Benefit:-* Environmental: Sustainable disposal option for liquid biosolids.* Social: Biosolids disposed of at an Environment

Protection Authority (EPA) approved site withappropriate buffer distances.

* Economic: Lower disposal costs for septic tank pumpouts.

Purpose

Approval for continuation of liquid biosolids land spreading onto sections: 554, 555,556, 559, 560, 561, 2066, 2080 Hundred of Bremer.

Recommendation

1. That Council approve the land spreading of liquid biosolids onto Sections554, 555, 556, 559, 560 ,561, 2066, 2080 Hundred of Bremer, Milang for aperiod of 3 years commencing 1st September 2011.

2. The land spreading of liquid biosolids shall be in accordance with theSouth Australian Biosolids Guidelines (EPA & DENR) 1997.

3. That Council monitors and considers complaints from adjoininglandowners and the community before issuing subsequent extensions ofapproval (due Sept 2014).

Background

Correspondence has been received from McInnes Bros. Farmers requestingapproval for the continuation of land spreading of liquid biosolids onto Sections559, 561, 2066 and 2080 Hundred of Bremer, Milang.

…cont'd

Alexandrina Council


25.2 Biosolids Landspreading Approval - Milang(continued)

Joint approval from the Environment Protection Authority (EPA) and Council forland spreading onto the above land parcels was granted in May 2005 with a further3 year continuation approved in September 2008.

The applicant has now also requested approval for land spreading onto additionalparcels including Sections 554, 555, 556 and 560 Hundred of Bremer.

REFER TO ATTACHMENT 25.2 (A) LOCATION MAP (Page 34)

Whilst not strictly under Council’s authority, Alexandrina Council has workedclosely in the past with the EPA to assess and issue joint approval for the landspreading of biosolids onto farmland in our district. Council has also institutedadditional conditions for approval in the past including maintaining a 1000m radiusfrom adjoining housing, the need for written agreement from adjoining neighboursand the adoption of a 3 year review period. It should be noted that this applicationcannot achieve Council’s recommendation for a 1000 metre buffer distance. It doeshowever achieve the minimum EPA buffer distance of 400m. The applicant hasalso provided written approval from all adjoining landowners.

REFER TO ATTACHMENT 25.2 (B) (Page 35)

Discussion

The applicant is meticulous in his maintenance of the land spreading areas andundertakes litter collection and incorporation of the biosolids into the soil on aweekly basis. The EPA has advised it has no concerns regarding the managementof this site and is in support of the extension of the biosolids land spreading areas.To date no complaints have been received at Council regarding the spreading ofbiosolids onto the paddocks.


Spreading of liquid biosolids shall be in accordance with the South AustralianBiosolids Guidelines (EPA & DENR) 1997 and additional controls stipulated byAlexandrina Council.


Nil.

…cont'd

Alexandrina Council


25.2 Biosolids Landspreading Approval - Milang(continued)

Risk Assessment

Spreading of liquid biosolids onto farmland is an accepted practice in regionalSouth Australia. Sites that achieve minimum buffer distances and comply with theEPA’s guidelines present minimal health or environmental risks.

Summary

Refer to above.

ITEM 26 GOVERNANCE - ACTION SHEET



ItemNo.


ResponsibleOfficer


5/7/10 34 AlexandrinaHousingAssociationPauline to preparea listing of propertyholdings of theAlexandrinaHousingAssociation andprovide a reportback to Council.

P Bence Awaiting further information& valuation/s beforereporting back to Council.

Valuation has beenreceived from EganValuations.

A lot of issues to considerfrom Housing SA.

Ongoing discussions withofficers of Council

Cr Woolford requestingupdate and follow up reporton this item

Briefing to be provided toChief Executive in the firstinstance before reportingback to Council.

Cr Featherston suggestingthat an item be placed onthe agenda for the StrategicWorkshop on this issue

...cont'd

Alexandrina Council


26.1 Action Sheet for Council Items(continued)


ItemNo.


ResponsibleOfficer


21/03/11 3 Green EnergyStatus UpdateSeeking an updatefrom staff on thestatus of GreenEnergy as part ofCouncil's billingsystem (e.g. cost,when due etc).Peter Dinningadvised Councilhas recently re-signed for newcomponent forgreen energy. Stillmaintaining 20%.Will provide a"before and after"comparison reportto Council.

P Dinning

21/03/2011 30 Sponsorship ofWooden BoatFestivalThat the Mayorwrite a letter to theFriends of the P.S.Oscar 'W'Committeecommending andthanking them fortheir sponsorshipin excess of$9,500

Mayor McHugh 1/04/2011

21/03/2011 30 Henry JonesThat Council writeto Henry Jonesthanking him fororganising tourheld last week,and to theNgarrindjeri fororganising thelunch

P Dinning 1/04/2011

Alexandrina Council


ITEM 27 GOVERNANCE - ITEMS FOR INFORMATION ONLY

27.1 Gov - Listing Of Items For Information Only


27.327.4

Chief Executive Meetings & Functions AttendedDeputy Chief Executive Meetings & FunctionsAttended

P Dinning

M Shelley

27.3 Chief Executive - Meetings & Functions Attended - March 2011

File Ref: 9.24.1Officer Resp. for Report: Peter Dinning – Chief Executive

To: Elected MembersFrom: Chief ExecutiveAttachments: Nil.

Strategic PlanStrategic Focus: Governance and OrganisationGoal: Progressive leadership, good governance, efficient and effective

services.Outcome 4.1: Proactive governance and leadership.Strategy 4.1.1 Provide leadership to the community and Council by balancing

the various needs of industry, business, the community,government and sustainability.

ESD Impact/BenefitEnvironmental: There are no detrimental or beneficial environmental

implications arising from this report or its recommendations.Social: Positive social engagement has been achieved through

contact with community groups and individualsEconomic: Economic benefits will be derived from outcomes or activities

associated with engagement and development opportunitiesresulting from meetings and representations.

1. Meetings/Representations: March 2011

3 March 2011 Regional Aquatic Facility – update discussion4 March 2011 Meeting re request for name change of Hayborough

Meeting & introduction to Goolwa Surf Life Saving representativesMeeting with Mount Compass community member - IGA progress

7 March 2011 Meeting – iSWEAR representativesCouncil meeting

…cont'd

Alexandrina Council


27.3 Chief Executive - Meetings & Functions Attended - March 2011(continued)

8 – 11 March Attended CAMMS Conference with the Mayor & Staff15 March 2011 Alexandrina District Bus Tour16 March 2011 Meeting – Regional Tourism Discussion – SA Tourism Commission17 March 2011 MDBA – Bus tour of Lower Lakes with Chairman Craig Knowles &

stakeholders18 March 2011 Meeting & introduction to Port Milang Shack Owners Assoc.

representative.Meeting with Mount Compass IGA representative & Neville Styan

21 March 2011 Meeting – Boating & Tourism GroupCouncil meeting

22 March 2011 Meeting re Cittaslow International Delegation & accreditation ofYeaAttended LGMA Challenge team session – staff developmentMeeting – Regional Aquatic Facility – Update

27 March 2011 Attended – National Sea Change Taskforce 2011 conference withMayor

2. General Duties: Meetings with local business operators, developers and residents. Weekly meetings with the Mayor. Weekly meetings with Executive staff to discuss administration, Council

meeting actions and works programs. Individual meetings with Elected Members as requested Monthly staff meetings Ad hoc meetings as required to progress daily management issues. Leadership – advocacy and representation

Recommendation

That the information in the report be received.

Statutory Requirements

Local Government Act 1999.


There are no financial implications as a result of receiving this report.

Risk Assessment

Based on the Alexandrina Council’s Risk Management Framework andPolicy the risk rating to Council associated with the adoption of therecommendations contained in this report is low.

Alexandrina Council


27.4 Deputy Chief Executive Meetings & Functions Attended - March 2011

File Ref: 9.24.1Officer Resp. for Report: Mike Shelley (Deputy Chief Executive)

Purpose

To note the meetings & functions attended by the Deputy Chief Executive asfollows:

1/3/11 PLS Meeting in Adelaide2/3/11 Operations Meeting

Port Elliot R.S.L. Hall Management Committee Meeting3/3/11 Meeting at City of Victor Harbor7/3/11 Council Meeting8/3/11 5MU Radio Interview

Executive Management Meeting10/3/11 Attended Funeral for Mr George Trevorrow as Representative of

Council11/3/11 Meeting with City of Victor Harbor Representatives re Ramindjeri

Claim15/3/11 District Bus Tour with Senior Staff & Elected Members16/3/11 Operations Meeting

Armfield Slip Committee Meeting21/3/11 Council Meeting22/3/11 Audit Services Audit Discussion with Peter Dinning

Executive Management Meeting24/3/11 OH & S Committee Meeting at Strathalbyn29/3/11 Executive Committee Meeting

Recommendation


Alexandrina Council


ITEM 28 GOVERNANCE - ITEMS FOR COUNCIL DECISION

28.1 Gov - Listing Of Items For Council Decision


28.2 Nominations Sought for the Native VegetationCouncil

C Hamlyn

28.3 Port Elliot Caravan Park - Renewal of Lease &Underlease

P Bence

28.4 Victor Harbor DECS Aquatics Centre - Licence -Bristow-Smith Reserve

P Bence

28.5 Fleurieu Regional Waste Authority - Lease P Bence28.6

28.7

Revocation of Status of S41 Committee -Alexandrina Art Committee

Proposed name change from Hayborough toChiton Rocks

M Shelley

P Dinning

Alexandrina Council


28.2 Nominations Sought For The Native Vegetation Council (Circular 11.8)

File Ref: 9.24.1Officer Resp. for Report: Christine Hamlyn (Governance Officer)From: Local Government Association of S.A.

Purpose

The Native Vegetation Council ("The Council") is established pursuant to theNative Vegetation Act 1991.

The Council has the following functions:

(a) to keep the condition of the native vegetation of the State under review; and(b) to advise the Minister in relation to:

(i) the preservation, enhancement and management of existing nativevegetation; and

(ii) the re-establishment of native vegetation on land where nativevegetation has been cleared or degraded; and

(iii) research into the preservation, enhancement and management of nativevegetation and the re-establishment of native vegetation on clearedland; and

(c) to keep the principles of clearance of native vegetation under review and toadvise the Minister of any changes to the principles that it considers arenecessary or desirable; and

(d) to determine applications for consent to clear native vegetation under Part 5;and(da) to assess and respond to applications referred to the Council under theDevelopment Act 1993; and

(e) to encourage research into the preservation, enhancement and managementof existing native vegetation; and

(f) to encourage the re-establishment of native vegetation on land from whichnative vegetation has been cleared; and

(g) to administer the Fund pursuant to Division 3; and(h) such other functions as are assigned to the Council under this or any other

Act.

(2) The Council must, when assessing an application referred to the Council, takeinto account, and seek to further, the objects of this Act and the principles ofclearance of native vegetation so far as they are relevant to that application,and must not provide a response that is seriously at variance with thoseprinciples.

(3) If the Council has reason to believe that a person may have acted incontravention of this Act, the Council should investigate the matter asexpeditiously as possible.

…cont'd

Alexandrina Council


28.2 Nominations Sought For The Native Vegetation Council (Circular 11.8)(continued)

Appointments to the Native Vegetation Council are for a period of 2 years,commencing 3 September 2011 to 2 September 2013. The LGA is currentlyrepresented by Mayor Jayne Bates (Kangaroo Island) as Member, and Mayor KymMcHugh (Alexandrina) as Deputy Member. Mayor Bates and Mayor McHugh areboth eligible for re-appointment.

Sitting fees of $206 per 4 hour session are payable, plus travel and otherexpenses.

The Native Vegetation Council normally meets every eight weeks on the fourthWednesday of every second month, with meetings commencing at 9.30am andgenerally finishing between 2-3pm. Meetings are held at the offices of theDepartment of Environment and Natural Resources at Entry 4, Waite Road,Urrbrae.

LGA nominations on outside bodies will, unless determined otherwise by the LGAState or Senior Executive Committee, be currently serving Council Members orCouncil Staff.

Nominations addressing the Selection Criteria provided (see attached) for theNative Vegetation Council must be forwarded to the LGA of SA by COB Monday9th May 2011.


The LGA State Executive Committee will consider nominations received at itsmeeting on Thursday 19 May 2011.

Recommendation

That Council nominate ........................................ to the Native VegetationCouncil

Summary

The Minister for Environment and Conservation, the Hon Paul Caica MP, haswritten to the LGA requesting nominations for a Local Government Member andDeputy Member on the Native Vegetation Council for a two year term commencingon 3rd September 2011.

Alexandrina Council


28.3 Port Elliot Caravan Park - Renewal Of Lease & Underlease

File Ref: 9.24.1Officer Resp. for Report: Pauline Bence (Property Officer)From: Goodaz Pty Ltd (Amo & Kate Cotellessa)Consultation: Mike Shelley (Deputy Chief Executive)

Strategic Plan:* Strategic Focus: Economic Development* Goal: Sustainable economic growth supporting

industries and businesses* Outcome: A vibrant and strong tourism industry* Strategy: Support tourism through provision of

appropriate Council-owned infrastructure.

ESD Impact/Benefit:-* Environmental: Little to no impact by renewing lease

agreement* Social: Little to no impact* Economic: Nil

Purpose

Pursuant to Clause 2.2 of their lease and underlease agreements the Lessees ofthe Port Elliot Caravan Park have applied to Council to exercise the option of afurther three (3) year renewal of their lease and underlease from 1st July 2011 to30th June 2014.

Recommendation

That Council consents to the renewal of the Port Elliot Caravan Park leaseand underlease for a further three (3) years from 1st July 2011 to 30th June2014 to Goodaz Pty Ltd pursuant to Clause 2.2 of their agreements and underthe same relevant terms and conditions contained within the original leaseand underlease

Background

Goodaz Pty Ltd entered into a three (3) year lease agreement with Councilcommencing 1 July 2008 for the operation of the Port Elliot Caravan Park with six(6) rights of renewal for three (3) years each. The lease involves a separateunderlease for the same period as portion of the park is situated on land owned bythe State Planning Authority with Council holding the lease on this land for ninetynine (99) years.

…cont'd

Alexandrina Council


28.3 Port Elliot Caravan Park - Renewal of Lease & Underlease(continued)

Discussion

Not applicable


Public consultation was carried out prior to signing of the original lease agreement.


Nil

Risk Assessment

According to the Alexandrina Council Risk Matrix the risk associated with adoptingthis recommendation has been assessed as low

Summary

To renew lease and underlease in accordance with terms contained in originallease and underlease.

Alexandrina Council


28.4 Victor Harbor DECS Aquatics Centre - Licence - Bristow-Smith Reserve

File Ref: 9.24.1Officer Resp. for Report: Pauline Bence (Property Officer)From: Garry Oxley (Manager Victor Harbor DECS

Aquatics Centre)Consultation: Simon Grenfell (General Manager



providing a health quality lifestyle* Outcome: Sport, recreation and leisure opportunities

that contribute to the health and wellbeing ofthe community and visitors.

* Strategy: Provide and promote sport, recreation andleisure facilities and programs.

ESD Impact/Benefit:-* Environmental: Little to no impact* Social: Student understanding of water and

environmental activities* Economic: Little to no impact

Purpose

Application to grant a licence from 1st July 2011 to 30th June 2014 to operateaquatics education program from Bristow-Smith Reserve

Recommendation

That Council grants consent for a three (3) year licence with the Minister forEducation & Children's Services for Victor Harbor DECS Aquatic Program tooperate from part Section 336 Hd Goolwa, Bristow-Smith Reserve Goolwafrom 1st July 2011 to 30th June 2014.

That the Mayor and Chief Executive be authorised to sign and seal thelicence agreement

Background

Under the auspices of the Education Department the Victor Harbor DECS aquaticseducation program has been operating from Bristow-Smith Reserve since 1st July2005. They have held two previous licences of three years each. The programintroduces primary school students to various aquatic activities in a relatively safelocation.

…cont'd

Alexandrina Council


28.4 Victor Harbor DECS Aquatics Centre - Licence - Bristow-Smith Reserve(continued)


A peppercorn rental has been agreed upon for the licence.

Discussion


Section 336 Hd Goolwa is Crown Land under Council care and control and isdedicated for recreational purposes and classified as community land. Theaquatics program is considered to be an ideal fit for the dedication. Under Section202 of the Local Government Act 1999 public consultation is not required as thelicence is less than five years.


Nil

Risk Assessment


Summary

As above

Alexandrina Council


28.5 Fleurieu Regional Waste Authority - Lease

File Ref: 9.24.1Officer Resp. for Report: Pauline Bence (Property Officer)From: Marina Wagner (Executive Officer)Consultation: Mike Shelley (Deputy Chief Executive)

Colin Shackleford (Manager InformationServices)

Strategic Plan:* Strategic Focus: Natural and Built Environment* Goal: Sustainable natural and built environments

that meets the needs of a growingcommunity and economy

* Outcome: Best practice integrated waste management* Strategy: Promote recycling, reuse and minimization

of waste materials to the community andindustry.

ESD Impact/Benefit:-* Environmental: Significant benefit regard reuse of materials* Social: Little of no impact* Economic: Provide office space and a leased rental

return to Council

Purpose

The Fleurieu Regional Waste Authority & Council have agreed to a lease for theuse of office space at the Goolwa Depot Administration Building, Lot 3 Hd Goolwa,Kessell Road Goolwa, Certificate of Title Volume 6016 Folio 891.

Recommendation

That Council grants consent for the one (1) plus one (1) year lease for theFleurieu Regional Waste Authority for use of office space at the GoolwaDepot Administration Building, Kessell Road Goolwa and that the Mayor andChief Executive be authorised to sign and seal the lease agreement.

The term of the lease is one year with an option for a further one year. Thelease fee will be $12,000.00 per annum plus GST and includes use of meetingrooms, staff amenities, cleaning, electricity and water. Informationtechnology services are to be supplied and charged separately by Council’sInformation Services Department.


Discussion

…cont'd

Alexandrina Council


28.5 Fleurieu Regional Waste Authority - Lease(continued)


The Council Depot land and building is owned by Council and public consultation isnot required as the term of the lease is less than five years.


Income for Council

Risk Assessment


Summary

Provide office space for the Regional Subsidy Fleurieu Regional Waste Authority ata fair and reasonable rental return.

28.6 Revocation Of Status Of S41 Committee - Alexandrina Art Committee

File Ref: 9.24.1Officer Resp. for Report: Mike Shelley (Deputy Chief Executive)From: Alexandrina Art CommitteeConsultation: Executive Management Committee


providing a healthy quality lifestyle* Outcome: Cultural, arts and learning opportunities that

contribute to vibrancy and diversity in thecommunity.

* Strategy: Promote and support community andcultural events

ESD Impact/Benefit:-* Environmental: Not applicable* Social: Art Show and portable stage have been

successful community events and facility* Economic: Cost to Council to continue management of

the art show and stage hire. Offset byincome generated

…cont'd

Alexandrina Council


28.6 Revocation of Status of S41 Committee - Alexandrina Art Committee(continued)

Purpose

To revoke the Section 41 Committee status of the Alexandrina Art Committee.

Recommendation

That the Section 41 Committee - Alexandrina Art Committee - be dissolved.

That the Committee Members Andrew Kies, Graham Barnes and PaulineBence be thanked for their valued contribution.

That an amount of $3,000 be allocated to theatrical lighting in the GoolwaCentenary Hall and the balance of funds be allocated to a communityswimming pool.

Background

The Alexandrina Art Committee was formed in 1997 by Norman Bence, AndrewKies, Graham Barnes and Pauline Bence as a management committee for the bi-annual art show held in conjunction with the Wooden Boat Festival.

The art show was held in the Goolwa Centenary Hall.

In October 2006 Council established a Section 41 Committee titled "AlexandrinaArt Committee: with a principal purpose of managing Council's portable stage andtrailer.

Since the committee was formed, approximately $55,000 has been raised throughthe art show and portable stage hire. Council has also gained a benefit byacquiring a large number of art works through the art show coordinated by thecommittee.

The committee has previously assisted with the cost of lighting in the GoolwaCentenary Hall. The balance of funds held in account by Council as at the end ofJanuary 2011 is $23,456.

Due to work commitments and the age of the volunteers, the committee membersare recommending that the Section 41 status be dissolved by Council and that theart show and portable stage be managed by Council.

…cont'd

Alexandrina Council


28.6 Revocation of Status of S41 Committee - Alexandrina Art Committee(continued)

Discussion

The Executive Management has reviewed this matter and agreed that theorganisation and management of the art show, including art screens, can bemanaged by Health and Community Services. The management of the portablestage can be managed by Strategy, Environment and Economic Development.


Nil


There will be costs associated with the organisation of the art show andmanagement of the portable stage. In the past these costs have been met by themembers and volunteers of the committee.

Risk Assessment

Hiring of the portable stage needs to be appropriately managed to mitigatepotential risks to users.

Summary

We are recommending that Council revoke the Section 41 Committee status of theAlexandrina Art Committee.

Alexandrina Council


28.7 Proposed Name Change From Hayborough To Chiton Rocks

File Ref: 9.24.1Officer Resp. for Report: Peter Dinning (Chief Executive)Consultation: Cr Alan Oliver and ProponentAttachments: Proponents letter (Page 50)

Extract from, Department for Transport,Energy and Infrastructure document;Geographical Names Guidelines (Page 52)

Strategic Plan:* Strategic Focus: Governance and Organisation* Goal: Progressive leadership, good governance,

efficient and effective services.* Outcome 4.1 - Proactive governance and leadership.* Strategy: Provide leadership to the community and

Council by balancing the various needs ofindustry, business, the community,government and sustainability.

ESD Impact/Benefit:-* Environmental: There are no Environmental implications

arising from this report or itsrecommendations.

* Social: Positive Social outcomes have beenidentified by providing the community withits own “sense of place” and identity.

* Economic: There are no immediate discernableEconomic benefits

Purpose

To provide Council with the opportunity to consider supporting a name change forthe suburb of Hayborough to be renamed Chiton Rocks.

Recommendation

That Council offers its support for the name change from Hayborough toChiton Rocks.

Background

Council has received a request seeking Council’s support to have the namechanged for that part of the suburb of Hayborough that falls into the AlexandrinaCouncil Area to be renamed “Chiton Rocks”.

…cont'd

Alexandrina Council


28.7 Proposed Name Change from Hayborough to Chiton Rocks(continued)

Council has no statutory authority in relation to names of suburbs and localities.The naming of boundaries and changes is the responsibility of the SurveyorGeneral working through the Department of Transport, Energy and Infrastructure.Section 11B of the Geographical Names Act 1991 details the process to befollowed when assigning a geographical name to a place or altering the boundariesof a place that has a geographical name.

Discussion

The proponent and local residents have been gathering signatures in support of aname change. The CE has met with the proponent of the name change and hasoutlined the process that would be required for such a change to take place.Submissions to change names and boundaries will need to be assessed by theSurveyor – General’s Office. Matters that are considered as part of the assessmentinclude the level of support from residents and the Council. Any cost to Councilwould be considered minimal however there is a cost to business and thecommunity in changing address information and a disruption to delivery services.As a consequence there must be a significant benefit to the general communitybefore a change is considered.


Council has no statutory role in assigning a geographical name to a place oraltering the boundaries of a place that has a geographical name.


There are no financial implications to Council in the current financial period withadopting this recommendation. Some alteration to public signage may result from aname change which would require Council to update livery and therefore incurfuture minimal cost.

Risk Assessment

According to the Alexandrina Council Risk Matrix the risk associated with adoptingthis recommendation has been assessed as low.

Summary

Council has been approached to support a submission to the Surveyor General’sOffice for a change of name for the suburb of Hayborough to become known asChiton Rocks. A recommendation has been made to support the submission.

Alexandrina Council


ITEM 29 MAYOR'S REPORT

29.1 Mayors Meetings & Functions Attended - March 2011

File Ref: 9.24.1Officer Resp. for Report: Anja Gutekunst Executive AssistantTo: Elected MembersFrom: Mayor McHughAttachments: Nil

Strategic PlanStrategic Focus: Governance and OrganisationGoal: Progressive leadership, good governance,

efficient and effective services.Outcome 4.1: Proactive governance and leadership.Strategy 4.1.1 Provide leadership to the community and

Council by balancing the various needs ofindustry, business, the community,government and sustainability.

ESD Impact/BenefitEnvironmental: There are no detrimental or beneficial

environmental implications arising from thisreport or its recommendations.

Social: Positive social engagement has beenachieved throughcontact with community groups andindividuals

Economic: Economic benefits will be derived fromoutcomes or activities associated withengagement and development opportunitiesresulting from meetings andrepresentations.

GENERAL DUTIES:

Meetings with local community members, residents and business operators. Leadership – advocacy and representation. Weekly meetings with the Chief Executive. Individual meetings with Elected Members as requested

…cont'd

Alexandrina Council


29.1 Mayors Meetings & Functions Attended - March 2011(continued)

2 March 2011 Meeting – brief from Clayton Community member re MDBA bustour

3 March 2011 Meeting – Hindmarsh Island Landcare Group4 March 2011 Meeting - Goolwa Surf Life Saving representatives5 March 2011 Attended – Opening of the Goolwa Regatta Yacht Club Sailability

event with Cr Keith Parkes7 March 2011 Meeting – Hindmarsh Island developers proposal

Meeting – iSWEAR representativesCouncil meeting

8 – 12 March Attended CAMMS Conference with the Mayor & Staff15 March 2011 Alexandrina District Bus Tour

Attended – Tooperang Rural Watch meeting - guest speaker16 March 2011 Meeting – SAROC & State Executive Committee meeting Port

Lincoln18 March 2011 Meeting – Fleurieu Waste Authority – Yankalilla

Meeting with Mount Compass IGA representative & Neville Styan21 March 2011 Meeting – Boating & Tourism Group

Council meeting22 March 2011 Meeting re Cittaslow International Delegation & accreditation of

YeaAttended LGMA Challenge team session – staff developmentMeeting – Regional Aquatic Facility – Update

23 March 2011 Meeting – discussion with local resident re boundary alignment24 March 2011 Meeting – Strathalbyn Library & Customer Service Centre update

SABA Awards Dinner27 March 2011 Attended – National Sea Change Taskforce 2011 conference with

Chief Executive31 March 2011 Meeting – SABFAC Committee

Meeting – Local artists proposal

Recommendation

That the report be received for information.





…cont'd

Alexandrina Council


29.1 Mayors Meetings & Functions Attended - March 2011(continued)

Risk Assessment

Based on the Alexandrina Council’s Risk Management Framework and Policy therisk rating to Council associated with the adoption of the recommendationscontained in this report is low.

ITEM 30 ELECTED MEMBERS REPORTS

30.1 Elected Member Meetings & Functions Attended - March 2011

File Ref: 9.24.1Officer Resp. for Report: Anja Gutekunst Executive Assistant

Strategic PlanStrategic Focus: Organisation and CommunityGoal: Represent the interests of residents and

ratepayers to provide community leadershipand guidance and facilitate communicationbetween the community and the Council.

Outcome 4.1: Proactive guidance and leadership.Strategy 4.1.1 Provide support and guidance to the various

needs of the community.

ESD Impact/BenefitEnvironmental: There are no detrimental or beneficial

environmental implications arising from thisreport or its recommendations.

Social: Positive social engagement has beenachieved through contact with communitygroups and individuals

Economic: Economic benefits will be derived fromoutcomes or activities associated withengagement and development opportunitiesresulting from meetings andrepresentations.

General Duties:

Guidance – advocacy and representation. Meetings & functions attended as a representative of Alexandrina Council with

local community members, residents and business operators.

…cont'd

Alexandrina Council


30.1 Elected Member Meetings & Functions Attended - March 2011(continued)

Cr Keith Parkes

01/03/2011 Goolwa Recreational Grounds Committee Meeting07/03/2011 Council Meeting. Library Tour, Photo Shoot08/03/2011 Marine Parks Meeting at Goolwa

09/03/2011Wooden Boat Festival De Brief. Goolwa to Wellington LAP MeetingStrathalbyn

11/03/2011 Oscar ’W' Committee meeting15/03/2011 Council tour of our infrastructure and facilities17/03/2011 Coorong tour with Craig Knowles chair MDBA Peter Dinning and others19/03/2011 Meeting with Wildman Street Resident re Parking21/03/2011 Council Meeting, Meeting re Tourism and Boating

Cr Margaret Gardner

04/03/2011 Meeting with Kathrin Davidson re Gillian Rubenstein’s book reading05/03/2011 Sailability State Championship regatta Luncheon

07/03/2011

Library and Customer Service OrientationCouncil Photo shootCouncil Meeting

10/03/201111am Meeting with Resident re Frome Rd3pm ACPA Support Committee meeting

11/03/2011 MC for Gillian Rubinstein Book reading Blossoms and Shadows15/03/2011 Council bus trip16/03/2011 Armfield Slip Committee meeting

21/03/2011Meeting with residents re Currency Creek rural living DPACouncil meeting

22/03/2011 Meeting with Dr S Byrne re Medical Centre

Cr Grant Gartrell

01/03/2011 Mt Compass Focus Group Streetscape Meeting Mt Compass

03/03/2011Road Names Committee Meeting GoolwaHeritage Committee Meeting Goolwa

07/03/2011 Library Tour and Council Meeting Goolwa15/03/2011 Council Engineering Works Bus Tour

…cont'd

Alexandrina Council


30.1 Elected Member Meetings & Functions Attended - March 2011(continued)

Cr Grant Gartrell(continued)

18/03/2011 Meeting to discuss IGA Proposal Mt Compass21/03/2011 Council Meeting Goolwa22/03/2011 Community Centre Meeting Mt Compass25/03/2011 Mt Compass School Kindergarten Quiz Night28/03/2011 Water Allocation Meeting Strathalbyn

Cr Alan Oliver

1/03/2011 FRCSAC Meeting in Victor Harbor2/03/2011 Port Elliot RSL Hall Committee Meeting4/03/2011 Port Elliot RSL Meeting7/03/2011 Council Meeting

10/03/2011 Funeral of George Trevorrow in Meningie

21/03/2011Meeting at Liquor Commission in AdelaideCouncil Meeting in Goolwa

23/03/2011 Health Advisory Council Meeting in VictorFeb-25 MDA Region 6 Meeting in MannumFeb-26 Meeting with Currency Creek Residents regarding DPA

RECOMMENDATION

That the report be received for information.





Risk AssessmentBased on the Alexandrina Council’s Risk Management Framework andPolicy the risk rating to Council associated with the adoption of therecommendations contained in this report is low.

Alexandrina Council


ITEM 31 ELECTED MEMBERS ITEMS WHICH MUST BE DEALT WITH AS A MATTEROF URGENCY

ITEM 32 ELECTED MEMBERS MATTERS OF SPECIAL INTEREST WHICH MEMBERSWISH TO DRAW TO THE ATTENTION OF THE MEETING

ITEM 33 REPORTS FROM SECTION 41 COMMITTEES OF COUNCIL

33.1 Reports From S41 Committees Of Council - Listing Of Items


33.2 Port Elliot R.S.L. Hall Management Committee -Minutes 2nd March 2011

C Hamlyn

33.3 Friends of the P.S. Oscar 'W' Committee -Minutes 11th March 2011 and Promotion &Marketing Committee - Minutes 23rdFebruary 2011

C Hamlyn

33.4 Armfield Slip Committee - Minutes 16th March2011

C Hamlyn

33.5 Fleurieu Region Community Services AdvisoryCommittee - Minutes 2nd November 2010

J Cole

33.6 Southern Communities Transport AdvisoryCommittee - Various Minutes

J Cole

33.7 OH & S Committee - Minutes 24th March 2011 C Hamlyn

33.2 Port Elliot R.S.L. Hall Management Committee - Minutes 2nd March 2011

File Ref: 9.24.1Officer Resp. for Report: Christine Hamlyn (Governance Officer)

Purpose

To receive the Minutes from the Port Elliot R.S.L. Hall Management CommitteeMeeting held on Wednesday 2nd March 2011.


Recommendation

That the Minutes from the Port Elliot R.S.L. Hall Management CommitteeMeeting held on Wednesday 2nd March 2011 as circulated to members bereceived.

Alexandrina Council


33.3 Friends Of The P.S. Oscar 'W' - Minutes 11th March 2011


Purpose

To receive the Minutes from the Friends of the P.S. Oscar 'W' Committee Meetingheld on Friday 11th March 2011.

To receive the Minutes from the Friends of the P.S. Oscar 'W' Promotion &Marketing Sub-Committee Meeting held on Wednesday 23rd February 2011.


Recommendation

That the Minutes from the Friends of the P.S. Oscar 'W' Committee Meetingheld on Friday 11th March 2011 be received.

That the Minutes from the Friends of the P.S. Oscar 'W' Promotion &Marketing Sub-Committee Meeting held on Wednesday 23rd February 2011be received.

33.4 Armfield Slip Committee - Minutes 16th March 2011


Purpose

To receive the Minutes from the Armfield Slip Committee Meeting held onWednesday 16th March 2011.


Recommendation

That the Minutes from the Armfield Slip Committee Meeting held onWednesday 16th March 2011 be received.

Alexandrina Council


33.5 Fleurieu Region Community Services Advisory Committee - Minutes 2ndNovember 2010

File Ref: 9.24.1Officer Resp. for Report: Jenn Cole (Manager Lifestyle Services)

Purpose

To receive the Minutes from the Fleurieu Region Community Services AdvisoryCommittee Meeting held on 2nd November 2010.


Recommendation

That the Minutes from the Fleurieu Region Community Services AdvisoryCommittee Meeting held on 2nd November 2010 as circulated to members bereceived.

33.6 Southern Communities Transport Advisory Committee - Various MinutesFrom 15th September 2010 - 16th February 2011

File Ref: 9.24.1Officer Resp. for Report: Jenn Cole (Manager Lifestyle Services)

Purpose

To receive the Minutes from the Southern Communities Transport AdvisoryCommittee Meetings held on 15th September 2010, 20th October 2010, 15thDecember 2010 and 16th February 2011.


Recommendation

That the Minutes from the Southern Communities Transport AdvisoryCommittee Meetings held from 15th September 2010 to 16th February 2011be received.

Alexandrina Council


33.7 Oh & S Committee - Minutes 24th March 2011


Purpose

To receive the Minutes from the OH & S Committee Meeting held on Thursday24th March 2011.


Recommendation

That the Minutes of the OH & S Committee Meeting held on Thursday 24thMarch 2011 as circulated to members be received.

Alexandrina Council


ITEM 34 CONFIDENTIAL REPORTS

34.1 Confidential Item Due For Review - Fleurieu Peninsula Regional AquaticFacility (Confidential)

That pursuant to Section 90 subsections (2) and (3) (b) of the LocalGovernment Act 1999:

(2) A Council or Council Committee may order that the public be excludedfrom attendance to the extent (and only to the extent) that the council orcouncil committee considers it to be necessary and appropriate to act in ameeting closed to the public in order to receive, discuss or consider inconfidence any information or matters listed in subsection (3) (aftertaking into account any relevant consideration under that subsection)

(3) The following information and matters are listed for the purposes ofsubsection (2) and 3 (b) :

34.1 Confidential Item Due for Review - Fleurieu Peninsula RegionalAquatic Facility

with the Chief Executive, Deputy Chief Executive, Governance Officer,Graham Webster, Kim Vivian, Neville Styan, Robyn Dunstall, Sally Roberts,Simon Grenfell, Kate Jessep and the officer responsible for the reportremaining in the Chambers.

ITEM 35 CLOSURE

Documents

ALEXANDRINA COUNCIL · 16.4 NAIDOC Week Flag Raising Ceremony ... LOCAL GOVERNMENT PRAYER ... That the Minutes of the Alexandrina Council Meeting held on Monday 21st