AIMS – Internal Check - AIMS Portal - Indian Railways Manual_IC.pdf · CRIS AIMS – Internal Check 2013 AIMS – Internal Check June 13 2013 Objective of Internal Check module

CRIS AIMS – Internal Check 2013

AIMS – Internal Check

June 13

2013 Objective of Internal Check module is Bill Registration (CO6 number Generation), Bill Passing, Party Maintenance, CO7 number Generation and Confirmation.

Training Manual Version 1.1


Features At A Glance

Master Maintenance

• Master Data (Party, Purchase Order, Agreement, Sanction etc.) maintenance

Bill Registration

• Registration of Bills (Establishment Bills, PF Bills, Settlement Bills etc.) & Generation of CO6 Number

Bill Passing

• Entry of Recovery Details / Allocations

• Bill Passing (Bills can be returned)

• In Salary Bills, Audit Corrections can be made

CO7 Generation

• Posting of CO7 by clubbing Passed Bills

• CO7 can be cancelled before confirmation

CO7 Confirmation

• Confirmation of generated CO7

• This process enables Books Section to prepare Abstract and printing of Cheques

Report Generation

• Generation of Reports (CO6 Report, CO7 Report, Suspense Head Report,PayMode Report, Sanction Report, Work Register etc.)


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Functionalities Covered

Bill Registration Establishment / PF / Settlement Bills Registration

CO6 Registration

CO6 Edit

Bill Passing Salary Bill

Supplementary Bill

Settlement Bill

Work Contract- Main

Work Contract- Cheque Detail

Work Contract- Allocation Detail

Suppliers-Main

Suppliers-Cheque Detail

Suppliers-Allocation Detail

Lease

Telephone

Others-Main

Others-Cheque Detail

Others-Allocation Detail

NPS Bill

Test

Bill Return CO7 Posting CO7 Audit CO7 Confirmation CO7 Cancellation Edit Pay Mode Change


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Queries Bill Passed For Party

Bill Passed For Purchase Order

Bill Passed For Agreement

Cheque Details

Master Codes Agreement

BG Master

Sanction Master

Lease Master

Party

Purchase Order

Telephone

Estimates

Reports CO7 Report

CO6 Register

TDS Report

ECS/EFT For CO7

NEFT For CO7

STEP For CO7

RTGS For CO7

Pay Mode CO7 Report

Salary Statement

Debit Summary

Phone Bill Register

Phone Allocation Summary

Private Call Recovery Advice Report

Lease Bill Register

Consolidated Lease Report

Detail Lease Report

Lease ECS Report


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Suspense Head

Payment Advice

Work Register

Exp. Schedule D16

Exp. D16 Statement

Exp. PU Statement

Exp. Deposit Statement

Sanction Report

It Contractor Reports

Pay Mode Report

CO7 Wise Imprest Report


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This screen is provided for registration of online bills of concerned sections. The details

pertaining to the bills are entered. Salary bills as forwarded by Personnel branch are

also registered. On registration system assigns a system generated unique CO6

number to the bill for reference.

1. System displays the summary of bill as shown in figure below.

Estt/PF/Settlement Bill Registration

Steps for Bill Registration:

Click to Estt./PF/Settlement link in menu.

Select bill type from list.

Select Pay Bill ID from popup which displays the list of unregistered on line bill for bill type.


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2. Click Save button for registration of selected bill.

3. On save, system assigns a co6number to bill.

4. System acknowledge with following screen as co6 detail.


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This screen is provided for registration of offline bills. The details pertaining to the bills

are entered. On registration system assigns a system generated unique CO6 number

to the bill generated.

Other Bill Registration

Steps for Other Bill Registration:

Click on Other Bill link in Menu.

System displays the following screen.

Select section from list.

Click on Go Button

System will populate bill type list for valid bill type for given section


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The following table gives a brief description of fields of forms that you help to enter

detail for other bill registration.

Fields Description

*Section Enter section for which bill is register.

*Bill Type Select bill type from list

*Bill Sub

Type Select Bill sub type from list.

FC Number If bill is fund certified by budget module, enter fund

certification number for this bill from popup.

*Party Name Select party name from party list popup


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Bill No Enter manual bill no.

Bill date Enter bill date.

Bill Desc Enter bill description.

Bill Amount Enter Bill Amount

Voucher ref Enter voucher ref for reference

Voucher

date Enter voucher date

*SPU Select spending unit from list.

1. Enter the details of bill as mentioned in table.

2. Click to Save button for bill registration.


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This screen is provided to pass settlement bills, generated from Pension module. Here

system allows user to edit and audit of bill amount and allocation.

Settlement Bill Passing

Steps for Settlement Bill Passing:

Click to Settlement Bill Link in menu

Select CO6number from popup list

Click on Go Button

System displays the bill detail as shown below


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1. Click to View cheque detail button to verify detail of cheque.

2. Click to View allocation for allocation debit credit detail.

3. Audit allocation and amount as required.

4. Click to pass button to pass the bill or click to return button to return bill to

pension module.

5. For return bill, Co6number remains intact with bill.


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This screen is provided to pass salary bills, generated from Payroll module. Here

system allows user to edit and audit of bill amount and allocation.

1. Click to View cheque detail button to verify detail of cheque.

2. Click to View allocation for allocation debit credit detail.

3. Audit allocation and amount as required.

4. Click to pass button to pass the bill or click to return button to return bill to

payroll module.

5. For return bill, Co6number remains intact with bill.

Salary Bill Passing

Steps for Salary Bill Passing:

Click to Salary Bill Link in menu

Select CO6number from popup list

Click on Go Button

System displays the bill detail as shown below


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This screen is providing to pass offline bills which are registered through other bill

registration screen.

Here user manually enters debit and credit allocation and cheque detail of bill.

Other Bill Passing

Steps for Other Bill Passing:

Click to Other Bill Passing Link in menu

Select section from list

Select co6number from co6number list

Click to Go button

System displays the bill details as shown in figure below


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1. Now enter allocation detail after clicking ALLOC DTL tab.

2. Enter debit and credit allocation for bill.

3. Debit and credit should be equal.


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4. Click Save button for store allocation detail.

5. Again Click Go button for cheque detail entry.

6. If there is credit booking for cheque & Bills allocation then Save button will

enable for CHQ DTL tab.

7. Edit cheque detail if required.

8. Click to PASS button to pass bill.


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This screen is provided for posting of CO7 number section wise. Here group of passed

CO6number from same section assigned to system generated number as CO7number.

This screen will only show CO7 not generated & non returned bills. This screen

validates if there is any discrepancy in the bill and will highlight the bill for checking,

before generation of CO7.

CO7 Posting

Steps for CO7 Posting:

Click to CO7 Posting Link in menu


Click Go button

System displays the list of passed CO6number and not assigned CO7number yet.


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1. Check the co6number for assign co7number.

2. Click Save button for CO7number Generation.


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This screen is provided to remove CO6number(s) from CO7number. Removed

CO6number(s) will appear for CO7 Posting screen.

1. Select CO7 Number from which CO6number is to be remove.

2. Select the CO6number from CO6number list for select CO7number to remove.

3. Click Save button to remove CO6number from CO7.

4. Removed co6number will appear for CO7 posting now.

CO7 Audit

Steps for CO7 Audit:

Click to CO7 Audit Link in menu


Click Go button

System displays the list of CO7 Number s which are not confirmed


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This screen is provided to confirm the CO7 number. CO7 is confirmed after verification

of CO7 data. After Confirmation, CO7 number will be available for Books Section for

Abstract Generation.

1. Click on Confirm box to confirm Co7’s.

CO7 Confirmation

Steps for CO7 Confirmation:

Click to CO7 Confirmation Link in menu


Click Go button

System displays the list of CO7 Number s which are not confirmed


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2. Click on radio button to see CO6 detail.

3. Click to image to see cheque detail of CO6number.

4. Click to image to see allocation detail.

5. Click Save button to confirm status of selected CO7 numbers.


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This screen is provided for cancellation of CO7. Cancellation of CO7 is same as CO7

Audit with difference that in cancellation all CO6number removed from CO7 number.

Removed CO6number will appear in CO7 posting screen.

CO7 Cancellation

Steps for CO7 Cancellation:

Click to CO7 Cancellation Link in menu

System displays the list of CO7 Number(s) for which abstract is not prepared

Select CO7number from list

Click Go button

System displays following screen

Select reason for cancellation from displayed list of reason

Click to Save button for cancellation


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List of Reports Provided

REPORT NAME PURPOSE USER INPUT

CO7 REPORT From Date & To Date

CO6 REGISTER From Date & To Date

TDS REPORT From Date & To Date

ECS/EFT FOR CO7 From Date & To Date

NEFT FOR CO7 Range of CO7 Number

STEP FOR CO7 From Date & To Date

RTGS FOR CO7 From Date & To Date

PAY MODE CO7 REPORT From Date & To Date

SALARY STATEMENT From Date & To Date

DEBIT SUMMARY Cheque Date,Bank,Range of Cheque Numbers

PHONE BILL REGISTER Cheque Date

PHONE ALLOCATION SUMMARY Cheque Date

Private Call Recovery Advice Report Section, Date

LEASE BILL REGISTER From date and To date

CONSOLIDATED LEASE REPORT From date and To date

DETAIL LEASE REPORT Section, From date and To date

LEASE ECS REPORT From date and To date

SUSPENSE HEAD

Co6 Passed date, Contract nature, SPU, Co6

Number, Contract ID

PAYMENT ADVICE

Co6 Passed date, Contract nature, SPU, Co6

Number, Contract ID

WORK REGISTER

Co6 Passed date, Contract nature, SPU,

Telephone Number

EXP.SCHEDULE D16 Section, From Date, To Date


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EXP. D16 STATEMENT

From Date, To Date, SPU, Clerk, Section,

Telephone Number

EXP. PU STATEMET

Co6 Passed date, SPU, Co6 Number, Contract

ID

EXP.DEPOSITE STATEMENT

Co6 Passed date, SPU, Co6 Number, vehicle

Number

SANCTION REPORT

Co6 Passed date, SPU, Co6 Number,

Contractor ID

IT CONTRACTOR REPORTS From Date, To Date, SPU, Clerk, Section

PAY MODE REPORT Co7 Number

CO7 Wise Imprest Report From Date and To Date

CO7 REPORT Co6 number

CO6 REGISTER From Date and To Date

TDS REPORT Party Name, From Date, To Date

ECS/EFT FOR CO7

Co6number starting number and Co6number

ending number

NEFT FOR CO7

Start Date, End Date, Section, Start Demand

Number, End Demand number

STEP FOR CO7 From Date, To Date, Section

RTGS FOR CO7

From Date, To Date, From Allocation, to

Allocation, Card Code.

PAY MODE CO7 REPORT From Year Month, To Year month, Section

SALARY STATEMENT

DEBIT SUMMARY

PHONE BILL REGISTER

Section, Start CO6 Number, End Co6 Number,

Status

PHONE ALLOCATION SUMMARY

Voucher Type, Jv Number from, JV Number To,

Year Month

Private Call Recovery Advice Report Co7 Number From, Co7 number To

LEASE BILL REGISTER From Date, To Date


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CONSOLIDATED LEASE REPORT Accounting Unit, Pay Category, Year Month

DETAIL LEASE REPORT Accounting Unit, Pay Category, Year Month

LEASE ECS REPORT Accounting Unit, Pay Category, Year Month

SUSPENSE HEAD Co6 Number starting, Co6 number End

PAYMENT ADVICE Section, Start Date, End Date

WORK REGISTER Pay Category, Year Month, CO6 Number


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Documents

AIMS – Internal Check - AIMS Portal - Indian Railways Manual_IC.pdf · CRIS AIMS – Internal Check 2013 AIMS – Internal Check June 13 2013 Objective of Internal Check module