AIESEC SZU 5th Annivesary Application Booklet

8/11/2019 AIESEC SZU 5th Annivesary Application Booklet

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AIESEC SZU 5th AnniversaryAIESEC SZU 5th Anniversary

OC Application BookletOC Application Booklet


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2014-7-18

READ ME FIRST!Dear candidate,

Congratulations on taking this challenge!

Please read very carefully before going through the content of the application package.

This application package contents information about the explanation for the application process,

the OC structure, the OC JD'sand the application form.

Please read very carefuly the instructions BEFORE you fill the application form and if you haveany doubt, contact me at [email protected].

Good luck!!!

Nikki Wang

Organising Committee President

5th Anniversary AIESEC SZU


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Letter from OCP


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Congratulations! If you are reading this means that you are looking for a challenging, life changing OC experience!

This 2014 is a very special year for AIESEC SZU. We complete 5 years providing life changing experiences to

Shenzhen youth.

It's the first time we celebrate anniversay formally, it will be a huge challenge for all of us. That's why we need the

most passionated, committed AIESECers who are willing to create an impact by the pure act of hard-working. On

return, I promise you the experience of a lifetime, an incredible learning journey, team experience and self

development.

This project will help us AIESEC SZU to show the relevance it has had along its history developing youth butspecially the relevance it has nowadays. Now more than ever young people need an organisation like ours. We can

help them to dream, and have hope again that there's an incredible future for them.

We are going to celebrate these 5 years in a memorable gala with our alumni, If you want to be part of this

celebration , work together with alumni, companies and passionate AIESECers, this is your chance to make a

difference.

I encourage you to be part of this incredible challenge that is the 5th anniversary project.

Looking forward to your applications.

Nikki Wang

Organising Committee President5th Anniversary AIESEC SZU

Dear candidate,


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Application Process

Please read carefuly the instructions and dates. Be as creative as you can. If you have any doubt regarding the

application process, please feel free to ask at: [email protected]

18thJuly

Applications

open

20thJuly

23:59 (GTM+8)

Applications

close

21th - 22th July

Interview

22thJuly

Announcemnt !

23thJuly

OC starts working

The application must content:- CV

- Application form named as [AIESEC_SZU_5th_Anniversary_APP_Name_Position] in pdf

Sent the package to: [email protected]

Note: answer the specific questions related to the position(s) you chose.

DDL: 20th July Sunday 23:59 (GTM+8)

OC Work Timeline: 23th July - 10th September

Notice that every position has a diferent workloads. It's expected to have more workload during Auguest and

September.

After the event the team will continue working to close the project and capitalize on it.

IMPORTANT!! The OC team will have a planning/team meeting in 23th July. Please make your time.


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5th

Anniversary OC Structure

OCP

OC

venue

&logistic

OC

delegate

sevice

OC

sponsor

&finance

OC

venue

&logistic

OC

design

Note: this structure may changed after planning


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5thAnniversary OC JD's


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OC venue&logisticRole Overall responsible to provide the logistics needs for: venue, food, drinks, welcome pack,session materials.

Responsibilities

Venue settlement , logistics planning and tracking

Research and decide together with OC Finance the options for the logistics

needs

Ensure an appropriate location to attend all the needs for the agenda and

delegates, food, and delegates needs.

Coordinate logistics needs from all areas

Create a memory for logistics after the event

Measurement

of Success

100% logistics needs covered during the event

% feedback from team and delegates

Logistics report delivered

Key Learning

Points

Negotiation, Project management, Resource management, Results Orientation,

Work under preasure, Decision making, Time management


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OC designRole Responsible for the creation of the graphic materials and designsfor the project.

Responsibilities

Preparing and designing all sort of materials for the anniversary, including the

logo, booklet, agenda, backdrop design, souvenirs and table menu etc.

Coordinate with OC logistic with material transportation and decorations.

Plan the needs for materials with the OC team.

Edit videos for the promotion of the proyect: within AIESEC, among alumni and

external market.

Support OC sponsor in the creation of materials for their sales.

Create a video memory of the project.

Measurement

of Success

quality of videos published, the number of souvenirs been sold

100% of demanded material created for other areas covered

% of quality survey

Key Learning

Points

Grafic design, Video creating, Time management, Event management,

Stakeholder focus, Team experience, Innovation, Work under preassure


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OC delegate serviceRole Ensure the assistance of the targeted public among: youth, alumni, providing a high qualityexperience

Responsibilities

Communicate all the important details of the conference to the delegates

Manage the delegates registrations and payment with VP Finance

Manage the receptionand control the flow of people in the venue

Create the strategy to ensure a high quality experience for the delegates

Coordinate the logisitcs for speakers: acommodation, transportation, etc.

Define and coordinate the team of day OC

Ensure the follow up with all delegates: thank you, photos, etc.

Measurement

of Success

the number of delegates attending the event

% delegates composition achieved

% delegates satisfaction survey

Key Learning

Points

Communcation skills, Project managemen, Results Orientation, Networking,

Work under preasure, Innovation


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OC sponser & financeRole Overal responsible for the financial sustainability of the event.

Responsibilities

Please read the related content of the Financial Policy first.

Sale 5th anniversary project to companies and find sponsers.

Create and the budget together with VP Finance and OC.

Track and control the cashflow of the event.

Manage the expenses by areas.

Hold the fixed assets and money of the event.

Create a financial report.

Measurement

of Success

Strictly comply with the Financial Policy.

% sponsorship cover the total expenses.

Key Learning

Points

Sales and marketing, Planning and prioritazing, Attention to details, Stakeholder

focus, Project management, Work under preasure, Results orientation


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Comming together is a beginning,

Keeping together is progress,

Working together is success.

- Henry Ford

Documents

AIESEC SZU 5th Annivesary Application Booklet