AIESEC board positions info booklet 2015-2016 Leiden-Den Haag

BOARD POSITIONS

Information Booklet 2015/2016

AIESEC Leiden-Den Haag

Kaiserstraat 13

2311GN Leiden

The Netherlands

Internet: www.aiesec.nl/leiden

E-mail: [email protected]

Telephone : +31 071-5271143

http://www.aiesec.nl/leiden

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Welcome to AIESEC Leiden-Den Haag! Dear student, Great that you are considering a board position within AIESEC Leiden-Den Haag! Since 1948 more than 1 million students have chosen to fulfill a board position within the largest international student organization in the world; AIESEC! By means of this information booklet we will provide you with the big picture of this organization, and what this organization could provide you. Worldwide there are more than 90.000 students from 124 different countries working for AIESEC. This is a huge network that you can connect with. Besides the diversity, AIESEC Leiden offers much more. International contact, professionalism and personal development are main topics within an AIESEC board year, both full-time and part-time. What your AIESEC experience will be precisely is for you to decide. Do you want to work in a close team, learn how to build a good strategy, have contact with multinational organizations or do you want to go to a national or international conference? These are among the possibilities and are only a small part of all experiences you will have during an AIESEC board year. We hope that after reading this booklet you will have a good image of all the things AIESEC can offer you and you will be even more interested to apply for a part-time or full-time board position. If you have any further questions, you can always come to our office (Regens Colegii next to Plexus, Kaiserstraat 13; first floor) and have a chat or you can contact us via [email protected] Enjoy reading and hopefully we will see you soon at AIESEC! On behalf of AIESEC Leiden-Den Haag, Executive Board 2014-2015

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Table of Content

Welcome to AIESEC Leiden-Den Haag! ................................................................................................... 1

Who are we? ....................................................................................................................................... 3

Why join the board of AIESEC Leiden-Den Haag? ............................................................................... 4

Structure of AIESEC ............................................................................................................................. 5

National and International level ............................................................................................................. 6

Executive Board (EB) – Available full-time positions ..................................................................................... 7

Local Committee President (LCP) ........................................................................................................ 8

Vice President Outgoing Exchange (VP OGX) .................................................................................... 14

Vice President NOUR (VP NOUR) ...................................................................................................... 16

Local Committee (LC) – Part-time positions .......................................................................................... 18

Incoming Exchange team .................................................................................................................. 19

Outgoing Exchange team .................................................................................................................. 21

NOUR .................................................................................................................................................... 23

Application Procedure ........................................................................................................................... 28

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Who are we? AIESEC is the international platform for young people to explore and develop their leadership

potential. We develop responsible, global-minded leaders that can face the challenges of today’s and

tomorrow’s world.

Through our exchange programs, our Make a Move career events and our board positions, we offer

students the chance to:

Accelerate your personal and professional growth Develop a global mindset Expand your network, both nationally and internationally Enjoy participation and have loads of fun!

In 2015, AIESEC is present in 125 countries and has over 90,000 members across the world. Together,

we develop leadership for a positive impact on society.

Who are you?

This booklet will tell you a lot about AIESEC and what we can offer you.

We are looking for YOU if you are …

An university student (or recent graduate) in the Netherlands; Available part time (± 15 hrs p/week) or fulltime from July 2015 – July 2016.

Are you up for the challenge? Keep on reading to find out more about the possibilities!

Develop Youth Leadership

Exchange Make a Move Board positions

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Why join the board of AIESEC Leiden-Den Haag? A sparkling year full of surprises is what you can expect when you choose to fulfill a board position

within AIESEC! At our local office in Leiden, we work in a team of 18 motivated and ambitious

students in four different teams. Each of the teams has a different focus, but we are all working

together towards the same goals.

On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk

to the network, we send and receive students to and from all around the world, we organize events

and of course, we have a lot of fun. In AIESEC, we work hard and we play hard. Our four pillars

explain what AIESEC can offer you.

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Structure of AIESEC Globally AIESEC exists of 3 levels.

AIESEC international is the global umbrella of the organization, it

consists of 22 people coming from different nationalities, mostly

after a long AIESEC career in their own country.

The 125 AIESEC countries have a national board, a Member

Committee. The MC of the Netherlands consists of 6 fulltime

members who are responsible for coordinating and supporting

the Local Committees of the Netherlands.

In the Netherlands AIESEC is located in 11 university cities: Amsterdam, Groningen, Delft, Leiden, Maastricht, Nijmegen, Rotterdam, Twente, Tilburg, Utrecht and Wageningen.

Structure of AIESEC Leiden-Den Haag Our local office in Leiden exists of 18 motivated and ambitious students, divided in four different

teams. Every team has a different focus, but we are all working together towards the same goals.

The Executive Board is the fulltime board of AIESEC Leiden-Den Haag, consisting of 4 people. The

Local Committee President and the Vice-President Finance form together the ‘Head Office’. The four

coordinators each lead a team. The teams consist out of 6 to 8 part time board members. Part time

members work ± 15 hrs. P/week and each position has a clear job description.

Local Committee President (LCP)

Vice President Outgoing

Exchange (VP OGX)

OGX Team

Vice President Incoming

Exchange (VP ICX)

ICX Team

NOUR (VP NOUR)

NOUR Team

Vice President Finance &

External Relations (VP FERIT)

AIESEC International

AIESEC

the Netherlands

AIESEC Utrecht

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National and International level

National involvement National conferences

During these multiple-day conferences (organized twice a year) all the AIESEC board members in the Netherlands gather together to get to know each other and to share experiences. These days consist of trainings and strategic sessions, where we’re all discussing the short and long term strategic direction of AIESEC the Netherlands. And most of all, it is all about fun and getting to know new people!

Convents & Reception Weekends

Every six weeks, the fulltime boards

(EBs) gather for convents in one of

our eleven cities. We discuss

progress and strategies in our

functional areas and align our

operations nationally. Following

convents, we organize Reception

Weekends. These two-day events

bring together (full and part time)

members of AIESEC the Netherlands and our international trainees, for a weekend full of

bonding and fun!

International Conferences Every year AIESEC worldwide organizes more than 350 international conferences! Every member of AIESEC is able to attend these amazing conferences. The special thing about such a conference is that you are able to interact with hundreds of students from all over the world.

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Nearly every conference is about personal development and about leadership. It is a unique experience to learn more about other cultures and countries together with students who do the same work for AIESEC but in a completely different country and reality. Next to that it is really amazing to meet so many people to build up a great international network. LC Leiden-Den Haag went, for example, to Porto, Portugal last year.

Executive Board (EB) – Available full-time positions As a fulltime board member, you will be part of the Executive Board (EB). The EB of AIESEC Leiden-

Den Haag a team consisting of 5 people, working fulltime on

Continuity and strategic direction of AIESEC Leiden-Den Haag

Decision-making on a general level

Leading, motivating and supporting your team and all our members

Representing AIESEC Leiden-Den Haag on a national and international level

The Executive Board consists of:

Local Committee President Vice President for Finance, External Relations & IT Vice President Incoming Exchange Vice President Outgoing Exchange Vice President Nour Project

The central focus within a board year in AIESEC is self-development, especially for an EB

position. You will participate in several trainings aimed at full-time board members of

AIESEC. These trainings will be organized both on a local as on a national level. Team

management, strategy, self-development and coaching are examples of these trainings.

Furthermore, you will bond particularly strongly together as EB and this will also accelerate

your personal development. No one will know you better on a professional (and personal)

level than your fellow EB members. You will go on an international conference together,

attend many EB activities and trainings, and work together for most of your time throughout

the week. These things make an EB position so special; it is both the ultimate personal

challenge and great fun at the same time!

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Local Committee President (LCP)

The Local Committee President has the final responsibility over all the operations and

performance of the Local Committee. As an LCP you are managing the Executive Board on a

daily basis and you ensure that, from a supportive role, you are there to improve the

performance of all the teams in the Local Committee. As president, you are naturally

responsible for the strategy and planning of all the operations on a local level and the

alignment of these plans with the national and global AIESEC agenda.

Together with your colleague LCP’s in all the other AIESEC cities in the Netherlands, you translate and improve the national strategy towards your Executive Board. Within the board, the president is the one that leads every meeting, prepares and plans activities ahead, keeps the overview of the ‘bigger picture’ and coaches the Vice Presidents in their personal development and team performance. Within the Local Committee, you chair the Local Committee Meeting, are the primary contact person for all information that comes from the national level to the local level, and take the lead in organizing local events. As president, you are also responsible for the personal and professional development of the members of AIESEC Leiden-Den Haag. A significant part of the job is the management of the human resources in the Local Committee; recruitment, trainings, coaching, and human resource allocation are important responsibility areas of the LCP. The president is the face of AIESEC Leiden-Den Haag towards external relations This accounts for the contact with other Local Committees, the national board (MC), and other AIESEC countries during international conferences. Furthermore, you will also visit many companies and organizations in-house, you will have contact with other study/student associations and you are the primary contact person for students that approach AIESEC. Finally, as LCP you form the ‘Head-Office’ with the VP FERIT. Together you discuss the performance of the Local Committee, track the Executive Board’s performance, and make decisions about the direction in which the Local Committee, the Executive Board and the Head-Office itself should be heading. The last seven months as LCP (Local Committee President) has been an absolutely blast. I have had the privilege to experience, learn and develop in a way which I have never had the chance before at university. The enthusiasm you get from your members, the international and national conferences, and the opportunity to lead and push an organization forward are priceless experiences. One of the highlights of my year was EuroCo, the international conference for LCP's . I realized that all 250 AIESECers with 40 different nationalities at that conference were working towards one goal: creating cultural

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understanding through exchange and developing the new leaders of the future by having the most amazing board year. I realized that I am indeed part of the largest student organization in the world and I was, and still am, proud to be an AIESECer.

- Ryan Dowling – Local Committee President 2014/2015 -

Main responsibilities:

Primary responsibility for the strategy and long-term vision of AIESEC Leiden-Den Haag

Translating the global and national agenda to the local level

Managing the Executive Board of AIESEC Leiden-Den Haag

Chairing local meetings and responsible for the AIESEC events on a Local Committee level

Final responsibility for the results of the Local Committee

Developing and growing AIESEC Leiden-Den Haag to new heights

Final responsibility for the personal development of the Local Committee members

Final responsibility for the recruitment of new members

First contact person and face of AIESEC Leiden-Den Haag towards externals Main competencies/characteristics:

Cognitive strategic skills & taking strategic action

Obtaining buy-in; leading through a combination of social skills and cognitive abilities

A good planner; clear sense of priorities

Developing a winning team; capitalizing on the best of others’ skills

Excellent communication skills

Clear moral code; distinction between social and professional behavior; distinction between ‘work hard & play hard’ at the right moments

Genuine interest in the personal development of others

Deep understanding of AIESEC or the strong desire to develop this

AIESEC European congress Greece, 2014

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Local Committee Vice President Finance & External Relations (LCVP FERIT) The Local Committee Vice-President Finance, External Relations & IT has the sole and main responsibility over all the financial processes within AIESEC Leiden-Den Haag. This means that you are controlling and registering the transactions of your Local Committee on a daily basis, making budgets, funding the teams, tracking the financial results, etc. As LCVP FERIT you have a lot of influence in the decision-making, because many decisions go along with spending money and since you are the only one that really understands the financial condition of your Local Committee, you have a big vote when deciding. However, since you make the decision with your whole Executive Board, it is your duty to communicate the financial conditions as clearly as possible. As LCVP FERIT you are responsible for the contact and interaction with the Local Advisory Council (Lokale Advies Raad; LAR). This board exists out of people who are in senior management positions in companies active in Leiden, which means that they have a lot of experience in operational and strategic areas. The LCVP FERIT schedules meetings with the Board as a whole and goes on individual meetings with the Advisory Board members for advice and performance tracking of the Local Committee. Together with your colleague LCVP FERITs from the other AIESEC cities you work on a national level, developing all the AIESEC cities and thus AIESEC the Netherlands as a whole on a professional level. Through different national meetings you decide which problems should be tackled and how to do that. Creating a customer relation system, improving your accounting-system and writing take-over manuals for different financial processes are some of the projects that have been worked on in the past. Finally, as LCVP FERIT you form the ‘Head-Office’ with the Local Committee President. Together you discuss the performance of the Local Committee, track the Executive Board’s performance, and make decisions about the direction in which the Local Committee, the Executive Board and the Head-Office itself should be heading.

As the Vice-President FERIT (Finance, External Relations

& IT) it is my task to safe keep the financial health of

AIESEC Leiden-The Hague and maintain a strong

connection with our most important stakeholder: the

Local Advisory Board. Discussing partnerships and

chairing meetings with managers from companies like

Nationale nederlanden, Achmea and Rabobank was a

truly remarkable experience which I can use to reach

my professional goals. Because of the versatility of my

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function I not only discovered what my strengths and weaknesses are, but it also gave me the

opportunity to develop them. An experience that will stay with me for the rest of my life!

Thomas Benard - Vice President FInance, External Relations & IT - 2014-2015-


Primary responsibility for the finance of AIESEC Leiden-Den Haag

Responsible for tracking other teams on their budget

Communicating the financial conditions in a proper way

Chairing Local Advisory Board meetings and individual meetings

Final responsibility for office management

Developing a sufficient take-over process

Final responsibility for developing a clear financial structure

Responsible for legal processes and documentation

Final responsibility for the customer relationship system Main competencies/characteristics:

Pro-active attitude

Business-minded and dare to make decisions

Structured and precise working methods

A good planner; clear sense of tasks and priorities

Understanding of financial basics and technical skills in financial management




International Congress Rome ‘14

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Vice President Incoming Exchange (VP ICX) The Vice President Incoming Exchange has the final responsibility over all the operations and performance of the Incoming Exchange (ICX) team. You are managing your team on a daily basis, ensuring that you reach the targets that your team has set. As VP ICX you are end responsible for finding companies that are willing to place an international intern in their company. Together with your team, you write your strategy for your term and you ensure that this strategy is executed on a national level, you cooperate extensively with your colleagues from the other AIESEC cities. Together, you tackle important issues, solve difficult problems and find innovative solutions to bring ICX the Netherlands to a higher level. You will think pro-actively and in terms of solutions, not in terms of problems. As Vice President Incoming Exchange one of your most important tasks and challenges is developing the members of your team. You have to ensure, together with the other members of the Executive Board, that a year in AIESEC is worthwhile for them. This means that both on the social and the professional level you are responsible for their development throughout the year. At the end of their term in the Incoming Exchange team, they have to have lived an AIESEC Experience, and you are there to guide them through it. Lastly, since your main priority is finding suitable internships in the area of Leiden and the Hague and find high quality interns to match these spots with, you have the final responsibility over the people that you and your team welcome to Leiden. This means that you get to know a lot of different and interesting cultures and will learn to deal with a variety of people and any issues they may have. You are the main responsible for the life changing experience these AIESEC interns are living. I’m the Vice-President of the Incoming Exchange team and I’m responsible

for meeting new companies who’d like to have a student of AIESEC from

outside the Netherlands. To achieve this we, as the incoming exchange

team, call companies, go on appointments and visit network events. The last

9 months have been truly amazing! Getting the opportunity to lead a team

of six people and working together to achieve our goals was a new

experience for me and I like every part of it. Working together with so many

motivated and enthusiastic people within AIESEC is so much fun and gives

me a lot of energy. I have to say that I regret the fact that I only have three

months left until our term will end. I can definitely recommend a fulltime or

part-time board year for everyone who wants to develop him/his self and

make this year the best you’ve ever had!

-Sheila Bronswijk- Vice President Incoming Exchange 2014/2015 -

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• Primary responsibility for the Incoming Exchange team and its results • Managing the Incoming Exchange team and its members • Developing the team members of the Incoming Exchange team • Final responsibility for the Exchange Partners of AIESEC Leiden-Den Haag • Final responsibility for the wellbeing of AIESEC interns in Leiden Main competencies/characteristics:

Sales ability / persuasiveness; being able to convince others of your product and opinion


A good planner; clear sense of tasks and priorities


Social engagement; you are end responsible for the wellbeing of AIESEC interns in Leiden





Airport pick-up trainee

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Vice President Outgoing Exchange (VP OGX) The Vice President Outgoing Exchange has the final responsibility over all the operations and performance of the Outgoing Exchange Team, which consists of 6 part time members. As a VPOGX you are managing the OGX Team on a daily basis and you ensure that, from a supportive role, you are there to improve the performance of all the team members of the OGX team. As a Vice President, you are naturally responsible for the strategy and planning of all operations on a local level and the alignment of these plans with the national and global OGX strategy agenda. Together with your colleague VPOGX’s in all the other AIESEC cities in the Netherlands, you translate and improve the national strategy towards your OGX Team. Within the OGX Team, the Vice President is the one that leads every meeting, prepares and plans activities ahead, keeps the overview of the ‘bigger picture’ and coaches the members in their personal development and team performance. As VPOGX, you are responsible for servicing the student body at the University of Leiden with the opportunities that AIESEC has to offer. You provide international experiences, leadership opportunities and professional development by sending students from Leiden all over the world on international internships. You are also responsible for the personal and professional development of the members of the OGX Team and a significant part of the job is the management of the human resources in the OGX Team. Finally, as VPOGX an important aspect of your function is also to be a part of the Executive Board and to mutually lead the entire Local Committee Leiden-Den Haag. Furthermore you are responsible for external relations. This accounts for the contact with the VPOGX’s of the other AIESEC cities in the Netherlands, the national board (MCVPOGX), and other AIESEC countries during international conferences. Furthermore, you will also visit many companies and organizations in-house, you will have contact with other study/student associations and you are the primary contact person for students that approach AIESEC concerning OGX activities. Only a couple of months left before I leave this fantastic organization

as the Vice President Outgoing Exchange Team. It's my responsibility

to send as much students abroad during my term for a volunteer

project or professional internship. In this year I learned how to coach,

track and motivate a team. I wrote strategies and implemented them,

organized marketing campaigns and had contact with dozens of

NGO’s and Local AIESEC Committees abroad. And above all,

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being part of AIESEC is fun! We work hard and play even harder. This year I developed myself

professionally and personally and I wouldn't have wanted to do this in any other organization!

- Michelle Koomen – Vice President Outgoing Exchange 2014/2015 -


Managing the OGX Team of AIESEC Leiden-Den Haag

Chairing OGX Team meetings and responsible for the OGX events on a Local Committee level

Final responsibility for the results and performance of the OGX Team

Final responsibility for the personal development of the OGX Team members

Primary responsibility for the strategy and long-term vision of OGX.

Translating the global and national agenda to the local level

Developing and growing AIESEC Leiden-Den Haag to new heights

Main competencies/characteristics:

Cognitive strategic skills & taking strategic action


A good planner; clear sense of priorities






International Congress Rome ‘14

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Vice President NOUR (VP NOUR) The Nour Project is a national program, which enables students from all Dutch universities to do a summer project in the Arab world. The mission of the Nour Project is to challenge prejudices and increase mutual understanding between the Western and Arabic culture. One of the unique parts of this project is the learning program; an extensive preparation period before the summer. Also, afterwards the students will share their experiences through presentations, blogs, and experience stories. As the Vice President Nour Project you are responsible for coordinating, organizing and realizing the project. Responsibilities

Coordinating, motivating and supporting the Nour team Making the strategy and the year planning Reaching the set targets and goals Promoting the project on a national level, including the coordination of the

making of marketing material and the railshows Final responsible for the coordinating of communication with other LC’s in the

Netherlands Selecting the very best candidates Organizing a professional preparation- and reintegration program Coaching and supporting the participants before takeoff Keeping contact with the AIESEC offices in the Arab region Ensuring financial health and maintaining external relations Together with the rest of the EB you are responsible for:

o Continuity and strategic direction of AIESEC Leiden-Den Haag o Decision-making on a general level o Leading, motivating and supporting all our members o Representing AIESEC Leiden-Den Haag on a local, national and

international level Competences

- Aligning performance for success - Planning and prioritizing - Improving Team performance - Communication - Decision making - Emphasizing Quality - Taking action

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IMPORTANT for the fulltime positions Though your function officially starts the 1st of July, the take-over will start mid-May. Take-overs are

very important within AIESEC, because we want to prepare you as good as possible for your new job.

Your predecessor has a lot of experience and knowledge that should be transferred to you in a

proper way.

Before you start, you will get the opportunity to select the team you will work with for a whole year!

In May there will be several national events, one for you and your team and one national congress

for only EB’ers. During this national congress you will be introduced to your new colleagues from

other cities, and you’ll learn more about your function.

In June you will have meetings with external parties and ‘work along days’ with your predecessor. Off

course we are quite flexible, but in May and June you have to be available.

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Local Committee (LC) – Part-time positions At our local office in Leiden we work with motivated and ambitious students in 3 different teams. On

a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to

the network, we send and receive students to and from all around the world, we organize events and

of course, we have a lot of fun. In AIESEC, we work hard and we play hard!

General Job Description

As a part time board member, you will spend an average of 15 hours a week within AIESEC: this

includes working with your team or function, but also working with AIESEC in general and assisting

the other teams. This means that you will spend more or less 15 hours a week on your team and

AIESEC. You will be working 1/3 of your time for your team, 1/3 of your time on function specific

tasks and 1/3 of your time for AIESEC in general.

To give an idea of what this means a short overview is provided below.

Attendance at LC Meetings, Drinks and Activities Tuesday evening is AIESEC evening. At 21.00h the Local Committee Meeting starts, afterwards we

always have drinks each Tuesday. Furthermore, you also have to be present at LC activities such as

kick-off weekends. These activities are important to determine the objectives of AIESEC Leiden-Den

Haag and laying the foundation for your term and passing it on to your successors. To keep AIESEC

Leiden-Den Haag sustainable and to improve the overall quality, we need the entire LC.

National and International Conferences We will promote the opportunity of going to national and international conferences in the LC, so if you get the chance to join, do so! These conferences and trainings are very inspiring! During the international conferences you meet AIESECers from all over the world and have the opportunity to travel through the country afterwards.

Events of Other Teams For you and for the rest of the LC, it is nice if you attend as many activities as possible of other teams. Therefore most of the times you and your team will try to help out other teams in order to make each event or activity a big success. This way team activities become AIESEC Leiden-Den Haag activities.

Trainings AIESEC is about development of professional skills. During the year you regularly receive professional trainings.

Take Over After your AIESEC year you are going to hand over your position and tasks to your successor. In order

to keep growing and improving every year, we really need the whole LC to transfer all the knowledge

as good as possible. This is essential for a good start of the next year and for the continuity of AIESEC.

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Available part time positions per team

Incoming Exchange team As a member of the ICX team you are responsible for the incoming exchange program. Together with both your coordinator and the other ICX team members it is your responsibility to create as many quality internship opportunities as possible in Leiden and surrounding areas. In addition, you are responsible for receiving and supporting foreign interns who come to Leiden for an internship. Main responsibilities:

Acquiring quality traineeships in Leiden and surrounding areas

Searching for suitable candidates for these traineeships by contacting abroad AIESEC offices and searching an online database

Keeping close contact with the companies that wish to receive foreign trainees

Arranging formalities to ensure that a foreign trainee can come to the Netherlands

Organizing social activities for AIESEC trainees in Leiden Being part of the ICX team offers you a two sided glance of being an AIESEC’er. On the one hand you get to implement your commercial skills when getting in contact with companies and convincing them an international intern is of added value to their company; you will get accustomed to the professional environment, with keywords like network events, business cards and suits. On the other hand you will get in touch with the international aspects of AIESEC because you are responsible for the reception of the foreign interns.

Available board positions: This spring we are looking for (starting 1st of July):

2 Acquisition Managers (15 hours a week)

2 Account Manager (15 hours a week);

Acquisition Manager

Role: Enable exchange opportunities by selling and/or upscaling our incoming exchange

products at companies.

Responsibilities:

Cold acquisition; contacting new companies through phone calls and network events

Warm acquisition; up-selling former -or existing- partnership contracts

Strengthening the AIESEC brand in local business environments

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Preferred Qualities:

Taking Action / Pro-Activity

Result Orientation

Pro-Active Learning

Competencies Developed:

Sales Ability

Customer Centricity

Business Sensitivity

Account Manager

Role: Realising exchange experiences by executing the necessary student-matching

operations and its accompanied formalities processes

Responsibilities:

Select suitable student profiles from our global database for the created internships

Execute formalities to realise exchange experiences (e.g. visa, work permit, housing)

Strengthen customer relationships through account management activities


Emphasizing Quality

Effective Communication

Planning & Prioritizing


Relationship Management

Recruiting and

Customer Centricity

As acquisition manager I am responsible for acquiring new partners for

AIESEC. This is a great way to get in contact with all kinds of different

businesses and business people. I improved my cold calling skills,

presentation skills and negotiations skills. This extraordinary

organization is your safety net for a better future. You may fall, you

may slip, you may tumble over but you will always get up stronger,

wiser and more experienced. Above all this, it is just a great deal of fun.

- Michelle de Groot– Acquisition Manager 2014/2015 -

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As Accountmanager in the Incoming Exchange Team I am responsible for matching a company with a suitable trainee, and arranging everything from the moment the company employs them until the moment they leave. This means that you have a lot of contact with international students, as well as professional contact with companies. It is a great way to get to know people from different cultures and being able to show them our culture: on top of that, the professional experience which you gain by the interaction with companies is very valuable. I would say that as a student there’s no better way to develop yourself on a personal

and professional level! - Siri de Vrijer – Account Manager 2014/2015 –

Outgoing Exchange team As a member of the OGX team you are responsible for the outgoing exchange program. Together with both your coordinator and the other OGX team members you select, support and prepare students who wish to go abroad with AIESEC. Main responsibilities:

Setting up and executing an effective marketing plan to promote the AIESEC brand and recruit students for international internships

Selecting suitable students for the programs and executing the interviews

Coach students who go abroad with AIESEC by guiding, supporting and preparing them for their internship

Organizing a preparation or reintegration seminar for the students going abroad or that have been abroad

Keeping contact with AIESEC offices abroad and students that have been sent abroad The best part of being member of the OGX team is being able to guide a person in going abroad and to realize you have made this happen. Also, you will learn how to select suitable students and it will be a challenge to continuously find an appropriate internship for these students. Furthermore, you get the opportunity to contact people from Kenya, India, Finland, Ghana, Peru or any other of the 125 countries in which AIESEC is situated. Available board positions: This spring we are looking for (starting 1st of September);

2 Marketing Manager (15 hours a week);

2 Process Manager (15 hours a week);

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Marketing Manager Role: Maximise student engagement with our outgoing exchange products Responsibilities:

Implementing marketing strategies and ensuring brand alignment Coordinating marketing activities in the local committee Managing external relations that aid in promoting our exchange products


Creativity Result Orientation Encouraging Others


Customer Profiling Sales Ability Planning & Prioritizing

Process Manager Role: Maximise student engagement with our outgoing exchange products Responsibilities:

Primary responsible for the process of selection until matching of students Scheduling interviews Selecting and informing students on the possibilities within AIESEC Structuring the whole OGX process


Planning & Prioritizing Result Orientation Working accuratly


Customer Profiling Emphasizing quality Planning & Prioritizing

In January I joined AIESEC and it has been a spectacular ride ever since. I was assigned the position Marketing Manager in the OGX team (Outgoing Exchange). AIESEC gave me the space and freedom to set up a new promotion stunt. At first, the idea of having such a huge responsibility made me rather anxious. Fortunately AIESEC has always

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been very supportive and gave me the guidance I needed. I think this is what a board position is all about. Stepping out of your comfort zone is scary and unfamiliar, but you'll forget any of that when you realize how many opportunities it will allow you to explore. You take the leap and AIESEC will be there to support you.

- Anne Maike Somsen – Marketing Manager 2015 –

As a GIP (Global Internship Program) Manager I am part of the Outgoing Exchange Team of AIESEC Leiden and responsible for the internship program within AIESEC Leiden. For the past seven months my job was to support people finding the perfect internship abroad. My tasks mainly consisted of contacting my GIP colleagues from all over the world. Helping people finding and preparing for a live changing experience was one of the most satisfying things I did last year! Next to that I find myself surrounded by the most awesome group of people whom I probably never would have met if it wasn't for AIESEC Leiden!

- Bram Berends – GIP Process Manager 2014/2015 -

NOUR The Nour project is one of the four national programmes of AIESEC the Netherlands. The project aims

at bridging the gap between the Arab and Western world by sending 30 students from all

Dutch universities to do a summer project in the Arab world. The unique part of this project

is that the students will be prepared intensively before going abroad. While abroad they

challenge their prejudices about the Arab world; the results will be presented during the

Reintegration Programme.


Marketing and brand awareness for the project Select, support, prepare and coach participants

External Relations Manager

Role: The External Relations Manager is responsible for the financial sustainability of the

Nour Project. It is an extremely important function within Nour, to maintain the relationship

with the current Head Sponsor and find other financial resources as well.

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Responsibilities

Acquisition of contacts for the financial stability and exposure of the Nour Project Relationship management with the Head Sponsor Rhabbani, U fonds, and other

existing partners or funds

Writing proposals for abovementioned partners when applying for funds

Visiting network events attended by relevant individuals and organisations on the

MENA region

Coaching, guiding and matching the Nour participants during the three stages of their project

Prefered qualities

Sales skills Taking action Independent, structured and professional work attitude

Competencies developed

Development of time management skills; presentation and sales skills; customer relationship management skills;

Contact with companies and sponsors; Team building experience; Personal development and self-awareness; Access to global and national network.

Workload

15-20 hrs per week

Human Resources Manager

Role: Design an effective selecting method to find the ± 30 very best participants for 2016.

Responsible for coordinating the coaching of the participants. Also, responsible for the

selection of the CEED-members.

Responsibilities

Designing and implementing an effective selection method to find the 30 best

participants from the applicants for the Nour Project 2015

o Organizing and programming the selectors and locations

o Responsible for logistics during the selection days

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Designing and implementing an effective selection method to find the best CEED-

members

Coordinating the coaching of the Nour participants

Coaching, guiding and matching the Nour participants during the three stages of their

project

Prefered qualities

Human resource management Committed and social work attitude Structured worker


Development of time management skills; presentation and sales skills; customer relationship management skills;

Team building experience; Personal development and self-awareness;

Online Marketing Manager

Role: Responsible for the online positioning of the Nour Project; the website, Facebook (and

Twitter). Also, doing the PR for the marketing stunt or the sharing of experiences in

regional/national media.

Responsibilities

Designing and executing a marketing plan in order to obtain enough applicants for

the Nour Project and the CEED through online platforms such as blogs, the website,

social media.

Designing and executing a marketing plan in order to reach as broad audience as

possible with the experiences of the Nour Participants during and after their Summer

Project

Including for example

o A marketing movie

o An online magazine

Managing the Nour Project’s social media channels and keeping the audiences there

engaged with frequent updates


project

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Prefered qualities

Creative and innovative thinking Project planning skills Structured and enthusiastic work attitude


Development of time management skills; presentation and sales skills; marketing skills; social media management skills;


Offline Marketing Manager

Role: Organizes the marketing period in January and designs the marketing materials. Has

contact with all the cities about the national marketing and coordinates the process.

Responsibilities

Designing and executing a marketing plan in order to obtain enough applicants for

the Nour Project and the CEED through offline platforms such as flyering, posters,

lecture talks

Designing and executing a marketing plan in order to reach as broad audience as

possible with the experiences of the Nour Participants during and after their Summer

Project via offline media

Coordinating the marketing plan of the Nour Project with all other AIESEC LC’s in the

Netherlands via the Vice Presidents Outgoing Exchange, and motivating the entire

AIESEC network to execute the marketing plan


project

Prefered qualities

Creative and innovative thinking Project planning skills Structured worker Motivating and enthusiastic


Development of time management skills; presentation and sales skills; marketing skills;

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Workload

15-20 hrs per week

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Application Procedure

Expectations If you are interested in joining AIESEC Leiden-Den Haag, these are things we aspect from you:

Enthusiastic people with a good motivation for joining AIESEC;

Students with a global view and international interests;

Team players;

Ambitious people who want to achieve something in today’s world;

Pro-activity;

Good social skills;

The ability to cope with stress; Some more practical issues concerning the member profile of AIESEC:

You spend around 15 hours a week on AIESEC as a part-time board member. These hours include marketing events, Tuesday evenings, trainings and activities with the trainees.

It is possible for every university student to apply (all studies and faculties).

If selected you will be a member of AIESEC for the duration of 1 year.

Tuesday evenings will then become your AIESEC evenings as we have meetings every Tuesday and drinks afterwards!

Like to apply? If you would like to apply for EB (full-time) position, please mail or hand in your letter of motivation, CV and picture. If you would like to apply for part-time positions, please fill in this form to show your motivation: http://aiesecnetherlands.formstack.com/forms/aiesecboardfunctions After handing in your application you will be contacted to make an appointment for an application interview. By then you will receive all the information you need for the interview. More Information? Would you like more information, come to one of our information evenings:

- Tuesday 31st of March, 21.00h – 22.00h @ de Branderij, Nieuwstraat 32 Leiden - Tuesday 7th of April, 21.00h – 22.00h @ Café de Keyzer, Kaiserstraat 2-4 Leiden

http://aiesecnetherlands.formstack.com/forms/aiesecboardfunctions

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If you have any further questions or would like to meet our team but find it impossible to come to our information evenings; mail [email protected], call 071 - 52 71 143 or walk by our office International house, Kaiserstraat 13, first floor (next to plexus). We are eager to welcome you!

When? 27th of March LCP deadline; letter of motivation, manifest, university

progress, CV. and picture (English) 31st of April Vote of confidence LCP 12th of April EB deadline; letter of motivation, university progress,

CV and picture (English) Part time:


20th of April – 8th of May Application Interviews 12th of May Announcements newies & drinks

mailto:[email protected]



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Interested? Fill in before the 12th of April 23.59h the formstack for part-time

positions, and for fullt-time positions hand in your CV, letter of motivation and picture to [email protected]

National Congress ‘15

mailto:[email protected]

Documents

AIESEC board positions info booklet 2015-2016 Leiden-Den Haag