AGRICULTURAL AND AGRARIAN INSURANCE BOARD

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AGRICULTURAL AND AGRARIAN

INSURANCE BOARD MINISTRY OF AGRICULTURE

Procurement of Goods

(National Competitive Bidding)

Invitation of Bid for

Procurement of Mobile Technical Equipment Tender No: 3/5/1/22/37

BIDDING DOCUMENT

Volume 2 of 2 (Section II, III, IV, V & VII)

Issued to

……………………………………………..

……………………………………………

………………………………………………

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VOLUME 2

Section I I - Bidding Data Sheet (BDS)

Section III - Evaluation & Qualification Criteria

Section IV - Bidding Forms

Section V - Schedule of Requirements

Section VII - Contract Data

Invitation of Bid

Annexure – 01 to 03

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Section II. Bidding Data Sheet (BDS)

The following specific data for the goods to be procured shall complement, supplement, or

amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the

provisions herein shall prevail over those in ITB.

ITB Clause

Reference

A. General

ITB 1.1

The Purchaser is: Agricultural and Agrarian Insurance Board (AAIB)

ITB 1.1

The name of the Contract is

Procurement of Mobile Technical Equipment

S No Item Quantity

01 Tablet Computers 1,000

02 Handheld Printers 1,000 03 Pouch/ Carry case 1,000

Bidders may quote for 100% quantity of the quoted item. All Items shall be complied

with Technical Specifications. If any discounts are offered, it should be indicated in

Section iv, Price Schedule separately for each item.

ITB 2.1

The source of funding is: Government of Sri Lanka (GOSL)

B. Contents of Bidding Documents

C. Preparation of Bids

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ITB 7.1

For Clarification of bid purposes only, the Purchaser‟s address is:

Attention : Chairman

Address : Agricultural and Agrarian Insurance Board,

No:117, Subhadrarama RD.,

Gangodawila, Nugegoda.

ITB 11.1 (e)

The Bidder shall submit the following additional documents:

Five years‟ experience in the relevant field and bidder should furnish

certified copy of Business Registration and Brochures for the quoted

items in the respective item.

Bankers certificate of the financial capability and credit limits

b. Please indicate successfully completed contracts of scope of supply and complexity

comparable to the proposed Contract, over a three-year period ending on the deadline

for bid submission.

Description

Name of the Client/s

Name of the Item supplied

Quantity Supplied

Contract price/s

Duration according to the

agreement

Date of Commencement

Actual date of completion

ITB 15.1

The bidder shall quote in Sri Lankan Rupees and payment shall be made same

ITB 17.3 Spare parts should be available minimum of five (05) years.

ITB 18.1 (b) After sales services is required for three (03) years (After warranty period)

ITB 19.1 The bid shall be valid until 31st January 2018

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ITB 20.1

Bid shall include Bid Securities (An unconditional guarantee issued by a reputed

bank approved by Central Bank of Sri Lanka) included in Section IV Bidding

Forms. Non- compliance of these requirements will result in disqualification of

the bidder.

ITB 20.2

The Percentage of the Bid Security shall be:-

Item No Description of the item Amount of Bid Security (%)

1-3 All Items 1%

The Bid Securities shall be valid for a period of 36 days beyond the original

validity period of bids, up to 31st January 2018.

ITB 22.2 The inner and outer envelopes shall bear the following identification marks

Procurement of Mobile Technical Equipment.

Contract No: 3/5/1/22/37

D. Submission and Opening of Bids

ITB 23.1

For bid submission purposes, the Purchaser‟s address is:

Chairman




The deadline for the submission of bids is

Date: 27th

December 2017

Time: 02.00 p.m.

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ITB 26.1

The bid opening shall take place at:




Date: 27th

December 2017

Time: 02.00 p.m.

E. Evaluation and Comparison of Bids

ITB 34.1 Domestic preference shall not be a evaluation factor

ITB 35.3(d)

The adjustments shall be determined using the following criteria, from among

those set out in section III, Evaluation and Qualification criteria:

(a) Deviation in Delivery Schedule:

Option 1 is applicable and for offer within the earliest to final delivery

date 0.5 % of bid price per week will be added for evaluation purpose.

(b) Deviation in payment schedule: Not Applicable

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Section III. Evaluation and Qualification Criteria

This Section complements the Instructions to Bidders. It contains the criteria that the Purchaser use to

evaluate a bid and determine whether a Bidder has the required qualifications. No other criteria shall be

used.

Contents

1. Evaluation Criteria (ITB 35.3 {d}) - Applicable

2. Evaluation Criteria (ITB 35.4) - Applicable

3. Multiple Contracts (ITB 35.5) - Applicable

4. Domestic Preference (ITB 34.1) - Not Applicable

5. Post qualification Requirements (ITB 37.2) - Applicable

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Section III. Evaluation and Qualification Criteria

1. Evaluation Criteria (ITB 35.3 (d))

The Purchaser‟s evaluation of a bid may take into account, in addition to the Bid Price

quoted in accordance with ITB Clause 14, one or more of the following factors as specified in

ITB Sub-Clause 35.3(d) and in BDS referring to ITB 35.3(d), using the following criteria and

methodologies.

(n) Delivery schedule

Option 1

The Goods specified in the List of Goods are required to be delivered within the

acceptable time range (after the earliest and before the final date, both dates inclusive)

specified in Section VI, Delivery Schedule. No credit will be given to deliveries before

the earliest date, and bids offering delivery after the final date shall be treated as non

responsive. Within this acceptable period, an adjustment, as specified in BDS Sub-Clause

35.3(d), will be added, for evaluation purposes only, to the bid price of bids offering

deliveries later than the “Earliest Delivery Date” specified in Section VI, Delivery

Schedule.

(b) Deviation in payment schedule: NIL

2. Evaluation Criteria (ITB 35.4)

Will be evaluated item wise (Excluding vat).

Delivery Schedule is considered for the evaluation

Manufacture Authorization letter (Item wise) is considered for the evaluation

Bidder shall submit samples for each item only if requested by the purchaser, according

to specification for each item (after receiving a request from the Agricultural and

Agrarian Insurance Board)

3. Post qualification Requirements (ITB 37.2)

After determining the lowest-evaluated bid in accordance with ITB Sub-Clause 36.1, the

Purchaser shall carry out the post qualification of the Bidder in accordance with ITB

Clause 37, using only the requirements specified. Requirements not included in the text below

shall not be used in the evaluation of the Bidder‟s qualifications.

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a. Financial Capabilities:

Bidder shall furnish documentary evidence to demonstrate that it meets the following

financial requirements.

n. Financial reports of last three years (Audited statements of accounts of the company)

b. Experience and Technical Capacity:

The Bidder shall furnish documentary evidence to demonstrate that it meets the following

experience requirements.

1. Five Years‟ experience in selling Computers/Notebook/Tablet of the same brand.

2. Company profile full details with qualified technicians and branch networks for

support services shall be submitted.

3. In last 3 years, the bidder must have sold similar brand of All-in-One Computing

device and copy of the purchase orders or proof document should be provided.

4. Bidder must have island wide own branch network in each province. Bidder must

provide the postal address and contact telephone number of each branch, Evidence of

all the following documents must be provided for each branch.

Lease or other Agreement

Recent Electricity and water bills that clearly indicates the address of the

branch.

The document must clearly show the relationship of the bidder to each branch.

5. Bidder must be registered company in Sri Lanka.

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Section iv. Bidding Forms

Table of Forms

Bid Submission Form….....................................................................................................

Price Schedule…...............................................................................................................

Bid Security (Guarantee) …...............................................................................................

Manufacturer‟s Authorization…………………………………………………………..

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Section IV, Bidding Forms

Bid Submission Form

[The Bidder shall fill in this Form in accordance with the instructions indicated No

alterations to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]

No.: [insert number of bidding process]

To: Chairman, Agricultural and Agrarian Insurance Board

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including

Addenda No.: …............................................... [Insert the number and issuing date of each Addenda];

(b) We offer to supply in conformity with the Bidding Documents and in accordance

With the Delivery Schedules specified in the Schedule of Requirements the

Following Goods and Related Services: Procurement of Mobile Technical Equipment.

Tender No: 3/5/1/22/37

(c) ……………………………………………………………………………… [Insert the items Name] - The

Total price of our Bid before VAT, including any discounts offered is:

………………………………………………………………………………………………..

….............................................................. …………………. [Insert the total bid price in words and figures];

(d) ……………………………………………………………………………….. [Insert the items Name] - The

Total price of our Bid after VAT, including any discounts offered is:

………………………………………………………………………………………………..

….............................................................. …………………. [Insert the total bid price in words and figures];

……………………………………………………………………………………………………

…............................................................... [Insert the total bid price of lot A & B separately in words and figures];

(e) Our bid shall be valid for the period of time specified in ITB Sub-Clause 19.1, from the

date fixed for the bid submission deadline in accordance with ITB Sub-Clause

23.1 and it shall remain binding upon us and may be accepted at any time before the

expiration of that period;

(f) If our bid is accepted, we commit to obtain a performance security in accordance with

ITB Clause 43 and CC Clause 17 for the due performance of the Contract;

(g) We have no conflict of interest in accordance with ITB Sub-Clause 4.3;

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(h) Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any

part of the contract—has not been declared blacklisted by the National

Procurement Agency;

(i) We understand that this bid, together with your written acceptance thereof included in

your notification of award, shall constitute a binding contract between us, until a formal

contract is prepared and executed.

(j) We understand that you are not bound to accept the lowest evaluated bid or any other bid

that you may receive.

Signed: …...................................................... [Insert signature of person whose name and capacity are shown]

In the capacity of…....................................... [Insert legal capacity of person signing the Bid Submission Form]

Name: …....................................................... [Insert complete name of person signing the Bid Submission Form]

Duly authorized to sign the bid for and on behalf of: ….....................................................

[Insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

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Price Schedule [The Bidder shall fill in this Price Schedule in accordance with the instructions Indicated. The list of line items in column 1 of the Price Schedules shall coincide with the List of Goods

and Related Services specified by the Purchaser in the Schedule of Requirements.]

1 2 3 4 5 6 7 8 9 10

Goods and related Services offered within Sri Lanka (in Sri Lankan Rupees)

Line

Item

No

Description of Goods or related services

Qty

and unit

Unit price

(inclusive of duties, sales

and other

taxes) Before VAT

Price per

line item (Col. 3x4)

Inland transportation,

insurance and other related services to

deliver the goods to

their final destination if not included under

column 4

Total Price

Before VAT (Col 5+6)

Discounted

Total price (if any )

before

VAT

VAT

Total Price

after VAT

(Col. 7 or

8+9)


Tender No: 3/5/1/22/37

01 Tablet Computers 1000

02 Handheld Printers 1000

03 Pouch/ Carry case 1000

Total

Signature of Bidder: ………………………………………….

[Signature of person signing the Bid]

Date:

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[Insert date]

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Bid Security/Guarantee [This Bank Guarantee form shall be filled in accordance with the instructions indicated in brackets]

----------------------------------------------------- [insert issuing agency’s name, and address of issuing branch or office]

*Beneficiary: Chairman, Agricultural and Agrarian Insurance Board, No: 117, Subhadrarama RD.,


Date: ----------------------------------- [insert (by issuing agency) date]

BID GUARANTEE No.: ----------------------------------------- [insert (by issuing agency) number]

We have been informed that -------------------- [insert (by issuing agency) name of the Bidder; if a joint venture, list

complete legal names of partners] (hereinafter called "the Bidder") has submitted to you its bid dated -------------------

[insert (by issuing agency) date](hereinafter called "the Bid") for the supply of -------------[insert name of Supplier]

under Invitation for Bids No. ---------------------------------- [insert IFB number] (“the IFB”).

Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid Guarantee.

At the request of the Bidder, we ---------------------------------- [insert name of issuing agency] hereby irrevocably

undertake to pay you any sum or sums not exceeding in total an amount of ----------------------- [insert amount in figures]

------------------------ [insert amount in words]) upon receipt by us of your first demand in writing accompanied by a

written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:

(a) Has withdrawn its Bid during the period of bid validity specified; or

(b) Does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter “the ITB”);

or

(c) Having been notified of the acceptance of its Bid by the Purchaser during the period of bid validity, (i) fails or

refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the Performance Security, in

accordance with the ITB.

This Guarantee shall expire:

(a) if the Bidder is the successful bidder, upon our receipt of copies of the Contract signed by the Bidder and of the

Performance Security issued to you by the Bidder; or

(b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a copy of your notification to the

Bidder that the Bidder was unsuccessful, otherwise it will remain in force up to ----------------- (insert date)

Consequently, any demand for payment under this Guarantee must be received by us at the office on or before that

date._____________________________

[signature(s) of authorized representative(s) ]

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Manufacturer’s Authorization [If requested under ITV clause 7.3 the, Bidder shall require the Manufacturer to fill in this Form in

accordance with the instructions indicated.]

Date:

WHEREAS

We ………………………………………………………………[Insert complete name of Manufacture], who

are official manufactures of ……………………………………………..[insert type of goods manufactured],

having factories at ………………………………………………[insert full address of Manufacturer‟s

factories], do hereby authorize ………………………….[insert complete name of Bidder] to submit a

quotation the purpose of which is to provide the following Goods, manufactured by us

………………………………………………..[insert name and or brief description of the Goods], and to

subsequently negotiate and supply the goods.

We hereby extend our full guarantee and warranty, with respect to the Goods offered by the above firm.

Signed: ………………………………………….

[Insert signature(s) of authorized representative(s) of the Manufacturer]

Name: ……………………………………………………………………………

[Insert complete name(s) of authorized representative(s) of the Manufacturer]

Title: ……………………………………………………………………………

[Insert title]

Duly authorized to sign this Authorization on behalf of: [Insert complete name of Bidder]

Dated on ……………….…day of ……………………, ………[Insert date of signing]

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Section V. Schedule of Requirements

Contents

1. List of Good and Delivery Schedule……………………………………

2. Technical Specifications ………………………………………………..

3. Inspections and Tests……………………………………………………

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1. List of Goods and Delivery Schedule



Date:

[Insert date]

Line

Item

N0

Description of Good Quantity. Final Destination as specified in

BID

Delivery Date

Earliest Delivery Date Latest Delivery Date

Bidder‟s offered

Delivery date [to be provided by the

bidder

[insert

item No

[Insert description of Goods] [Insert

quantity of item of Goods

[Insert place of Delivery] [Insert the number of days

following the date of effectives the contract

[Insert the number of days

following the date of effectives the contract

[Insert the number

of days following the date of

effectives the

contract


Tender No: 3/5/1/22/37

01 Tablet Computers Stores in AAIB 02 Weeks 04 Weeks

02 Handheld Printers Stores in AAIB 02 Weeks 04 Weeks

03 Pouch/ Carry Case Stores in AAIB 02 Weeks 04 Weeks

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Technical Specification & Compliance



Date:

[Insert date]

Item

No

Description of the item Quantity Minimum

Specifications

Bidder’s

Response

(Yes / No)

If “No” comment/s on the offer

01 Tablet Computers Annexure 01

02 Handheld Printers Annexure 02

03 Pouch/ Carry Case Annexure 03

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Annexure 01

Technical Specification for Tablet Computers

Description Required Specification Bidder‟s Response (DO

NOT Mentioned

“Yes/Complied”, Please

clearly state your offer) Make & Model Specify

Country of Origin Specify

Country of

Manufacture

Specify

Architecture Specify

Technology

Builds

GSM /HSPA /3G

Steel Housing

SIM Dual Sim

Touch Capacitive Touch screen, with 5 Point touch

Size 9.6 Inches or above

Resolution 1280*800 pixels (~280 Pixel Density)

Multi touch Required Colors 6.7 M Colors

OS Android 5.1(Lollipop) or Latest

CPU Quad-core 1.3 GHz above

GPU 720MP processing or above

Card Slot Micro SD, up to 64 GB (dedicated Slot)

Internal 2 GB RAM, ROM 16 GB

Primary 8 MP autofocus

Features geo -Tagging, touch focus, face /smile detection, Auto

HDR, panorama

Video 720p

Secondary 2 MP

Alert types Vibration; MP3 , WAV ringtones

Loudspeaker Required

3.5 mm jack Required WLAN Wi -Fi 802-11 a/b/g/n/ac ,Wi-Fi Direct ,hotspot Bluetooth 4.0 ,A2DP ,LE GPS with A-GPS

USB USB v2.0 with OTG

Sensors Proximity, G-Sensor

Messaging/Browser SMS, MMS, Email, Push Mail

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Browser HTML5

OTG Supportive Required

Type LI-Polymer 5000 MAh

Stand-by Up to 120 h (3G) Minimum

Colors Black

Other Requirements USB Charger, Memory card 16 GB, Universal earphones,

standard OTG cable, Rubber pouch, Screen Guard

Warranty & Service

(for All District

office)

Three years comprehensive onsite Manufacture Authorize

Labor and Parts warranty & Services

Attend to the repair 48 hours report of default and the job

number should be provided to the respective person who

inform the default

Replacement machine to be provided if the default machine

cannot be repaired at the location

Manufacturer

Authorization

Certificates

Manufacture Authorization Certificate should be submitted

as in the attached format in this bid document, The

respective Manufacture Authorization certificate has to be

particularly submitted only for this purpose.

Bidders shall attached a letter from the manufacture

showing that the proposed tabs are given a comprehensive

warranty for three (03) years from the date of the

installation and acceptance by the purchaser.

Details of the manufacture regional office to verify the

Authorization letter and the warranty (Email Address)

Manufacturer ISO Certification should be provided.

FCC, CE , RoHs Certification should be provided.

Bidder ISO Certification should be provided.

The Bidder should have successfully sold the Tabs &

Accessories for the last Five (05) years in the local market.

The bidder should provide documentary evidence to

support the above

Vendor should have island wide owned branch network

Document evidence to be providing of the following

Address “Contract details & Date of commencement of

each branch/ regional office.

Copy of Deed/Lease rent agreement, payment of local

taxes, electricity & telephone bills etc. Of each branch /

regional office.

Authorized workshop facilities.

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Annexure 02

Technical Specification for Handheld Printers


NOT Mentioned




Country of

Manufacture

Specify

Architecture Specify

Form Factor Specify

Printing Method Thermal Line method Support System Android and Windows system (IOS optional)

Effective Printing

Width

48MM

Paper Width 2 inch

Print Speed 70 MM/S

Printer Mechanism

Life

60KM Minimum

Printing Content code printing

Resolution 8 dot /mm ,203 dpi

Interface USB 2.0 AND Bluetooth V2.0/V4.0

Battery 1400mah Li-On rechargeable Battery or above

Charge Methods 7.4V DC Standby Charging

Detections Paper -End Standby Charging

Paper Cut Method Manual Tearing

Power Port DC 9V,1.5A Accessories Li-ion Battery, Power Adapter, Instructions, USB Cable. DBM Below 4dBm Watt 0.0025 watt Frequency 2400 Mhz

Warranty & Service Two years comprehensive onsite Manufacture Authorize

Labor and Parts warranty & Services (minimum 04 services

annually)

Attend to the repair 48 hours report of default and the job

number should be provided to the respective person who

inform the default

Replacement machine to be provided if the default machine

cannot be repaired at the location

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Manufacturer

Authorization

Certificates

Manufacture Authorization Certificate should be submitted

as in the attached format in this bid document, The

respective Manufacture Authorization certificate has to be

particularly submitted only for this purpose.

Bidders shall attached a letter from the handheld printers

manufacture showing that the proposed handheld printers

are given a comprehensive warranty for Two (02) years

from the date of the installation and acceptance by the

purchaser.

Details of the manufacture regional office to verify the

Authorization letter and the warranty (Email Address)

Manufacturer ISO Certification should be provided.

FCC, CE , RoHs Certification should be provided.

Bidder ISO Certification should be provided.

The Bidder should have successfully sold the handheld

printers & Accessories for the last Five (05) years in the

local market.

The bidder should provide documentary evidence to

support the above

Vendor should have island wide owned branch network

Document evidence to be providing of the following

Address “Contract details & Date of commencement of

each branch/ regional office.

Copy of Deed/Lease rent agreement, payment of local

taxes, electricity & telephone bills etc. Of each branch /

regional office.

Authorized workshop facilities.

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Annexure 03

Specification for Pouch/ Carry Case for Tablet & Handheld Printer


NOT Mentioned




Country of

Manufacture

Specify

Material Nylon (Water Resistant) non-used spaces should be

covered with Sponge

Tablet, Handheld Printer, Power Cable and Charger

Size Length 25Cm, Width 40Cm Handle Hand Carry handle, Neck Strap

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2. Technical Specifications

The purpose of the Technical Specifications (TS), is to define the technical characteristics of

the Goods and Related Services required by the Purchaser. The Purchaser shall prepare the

detailed TS take into account that

The TS constitute the benchmarks against which the Purchaser will verify the technical

responsiveness of bids and subsequently evaluate the bids. Therefore, well defined

TS will facilitate preparation of responsive bids by bidders, as well as examination, evaluation,

and comparison of the bids by the Purchaser.

The TS shall require that all goods and materials to be incorporated in the goods be new,

unused, and of the most recent or current models, and that they incorporate all recent

improvements in design and materials, unless provided for otherwise in the contract.

The TS shall make use of best practices. Samples of specifications from successful similar

procurements may provide a sound basis for drafting the TS.

Standardizing technical specifications may be advantageous, depending on the complexity of

the goods and the repetitiveness of the type of procurement. Technical

Specifications should be broad enough to avoid restrictions on workmanship, materials, and

equipment commonly used in manufacturing similar kinds of goods.

Standards for equipment, materials, and workmanship specified in the Bidding

Documents shall not be restrictive. Recognized standards should be specified as much as

possible. Reference to brand names, catalogue numbers, or other details that limit any materials

or items to a specific manufacturer should be avoided as far as possible. Where unavoidable,

such item description should always be followed by the words “or substantially equivalent.”

When other particular standards or codes of practice are referred to in the TS, a statement

should follow other authoritative standards that ensure at least a substantially equal quality,

then the standards mentioned in the TS will also be acceptable.

Reference to brand names and catalogue numbers should be avoided as far as possible; where

unavoidable the words “or at least equivalent” shall always follow such references.

Technical Specifications shall be fully descriptive of the requirements in respect of, but not

limited to, the following:

(a) Standards of materials and workmanship required for the production and

manufacturing of the Goods.

(b) Detailed tests required (type and number).

(c) Other additional work and/or Related Services required achieving full

delivery/completion.

(d) Detailed activities to be performed by the Supplier, and participation of the

Purchaser thereon.

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(e) List of detailed functional guarantees covered by the Warranty and the

specification of the liquidated damages to be applied in the event that such guarantees are not

met.

The TS shall specify all essential technical and performance characteristics and

requirements, including guaranteed or acceptable maximum or minimum values, as

appropriate. Whenever necessary, the Purchaser shall include an additional ad-hoc

bidding form (to be an Attachment to the Bid Submission Sheet), where the Bidder

shall provide detailed information on such technical performance characteristics in

respect to the corresponding acceptable or guaranteed values.

When the Purchaser requests that the Bidder provides in its bid a part or all of the Technical

Specifications, technical schedules, or other technical information, the Purchaser shall specify

in detail the nature and extent of the required information and the manner in which it has to be

presented by the Bidder in its bid.

The Bidders shall provide details of compliance to the technical specifications by filling

complete information in the column „Bidder‟s Offer‟ in the „Technical Specification with

Column Bidders Offer‟ forms provided in this Section. Bidder‟s failure to provide the

Information requested in the column „Bidder‟s Offer‟ may be a reason for the rejection of the

bid. If any discrepancy is observed between the information provided by the bidder in the

column Bidder‟s Offer and the other technical information attached to the bid, the information

provided herein shall take Precedence.

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Section VII – Contract Data

CC 1.1 (i)

The Purchaser is: Agricultural and Agrarian Insurance Board

CC 1.1 (m)

Final Destination(s) : Agricultural and Agrarian Insurance Board Stores

CC 8.1

For notices, the Purchaser‟s address shall be:

Attention: Chairman

Address: Agricultural and Agrarian Insurance Board,

No.117, Subhadrarama RD., Gangodawila, Nugegoda.

Telephone: 0115-384000

Facsimile number: 0112-812573

CC 12.1 The Delivery of the Goods and Completion of the Related Services shall be in

accordance with the Delivery and Completion Schedule specified in the Schedule of

Requirements. Invoice duly receipted by consignee for having received the goods in

physically good condition, Inventory certificates and manufacture‟s Inspection

certificates are required to make payment to bidders.

CC 15.1 The method and conditions of payment to be made to the Supplier under this contract

shall be as follows:

Payment shall be made in Sri Lankan Rupees within thirty days of presentation of claim

supported by a certificate from the purchaser declaring that the goods have been

delivered and that all contracted services have been performed.

(i) On delivery and acceptance: 100 % of the contract price shall be paid to the

supplier within thirty days (30 days) after the date of the acceptance

certificate of the respective delivery issued by the purchaser

CC 17.1 Performance security shall be required Ten percent (10%) of the contract value (Soon

after contract is awarded)

After delivery and acceptance of the Goods, the performance security shall be reduced to

the five percent (05%) for the rest of the warranty period.

CC 25.1

The inspections and tests shall be conducted by the supplier to ensure compliance of the

goods supplied to the laid down specifications.

CC 25.2

Inspections and the tests shall be conducted at: Supplier’s stores and Final Destination.

CC 26.1

The liquidated damage shall be: 0.5% per week and the maximum amount of liquidated

damages shall be: 10%