AGREEMENT ADMINISTRATION

AGREEMENT ADMINISTRATION

Format File Setup Modifications Timelines DAADS Reviews Record Administration Policy

FORMAT

NGR 5-1, Chap 2-1a: A Cooperative Agreement consists of two parts: the Master Cooperative Agreement (MCA) and its Appendices

> The MCA has its own terms and conditions as do each of its appendices.

> NGR 5-1, Chap 2-5a(3): The MCA and its appendices are issued for a 5 year period

NGR 5-1, Chap 1-4i: The formats/templates for each Cooperative Agreement are developed by the NGB Program Managers and are to be used. The NGB Program Managers also write their corresponding chapter in the NGR 5-1/ANGI 63-101.

FILE SETUP

ARMIS number is 5-b Agreements (AR 25-400-2)

References: > NGR 5-1, Chap 2-5> DoDGARs 3210.6-R, Sect 21.315> DFARS 204-7003 & 7004

Cooperative Agreement Example: “W912J2-04-2-1001”

Modification Example: “P10001”

Required when any change to the Cooperative Agreement is requested.A Formal Procedure

>Request from Federal Program Manager to GOR>Validate Request thru/with Fed & State Finance Offices>GOR Prepare Modifications>Obtain Signatures>Distribute

NGB-ZC-PARC-A and NGB PM approval (NGR 5-1, Chap 2, para 7) Modifications are obligating documents (NGR 5-1, Chap 12-1e and 32-1e)Modifications decreasing the Federal amount require NGB PM coordination Modifications are required when adding or removing appendices to the MCA (NGR 5-1, Chap 2.3.d)

MODIFICATIONS

TIMELINES

TAG & USPFO decide the MCA time period MCA effective date (NGR 5-1, Chap 2-3a(3)

& Chap 2-3c) Stand Alone or special project agreements

effective dates Finalization of appendices will not delay use

of MCA or MCCA (NGR 5-1, Chap 2-3d).

( NGR 5-1, Chap 2-3)

DEFENSE ASSISTANCE AWARDS DATA SYSTEM (DAADS)

Reference: NGR 5-1, Chap 3 Purposes

> To meet statutory reporting requirements> To provide information

Directorate for Information Operations and Reports (DIOR) is responsible for this report (DoDGARS 3210.6-R, Subchap C, part 21)

“Instructions for Preparation of Electronically Recorded Data Submitted to the DIOR” is posted on Guardnet

All VALUE associated with a Cooperative Agreement is reported

Do initial report for each FY & end-of-year adjustment report. (NGR 5-1, Chap 3-7 e.)

REVIEWS

Reference: NGR 5-1/ANGI 63-101, Chap 2-7

All initial Cooperative Agreements shall be reviewed/approved for budget by respective NGB Program Managers who sign the documents. This review is valid for the duration of the agreements.

Legal reviews of initial Cooperative Agreements by the State & USPFO legal counsels are required. Their signature blocks are on the MCA, appendices and modifications forms (NGR 5-1, Chap 2-4a).

RECORD ADMINISTRATION

Distribution (NGR 5-1, Chap 9-5b)> GOR has Original copy > Copies to:

– Fed PM at State level– CA recipient (State)– Others not mentioned: USPFO Fiscal, Base

Finance, NGB-PM Maintenance (NGR 5-1, Chap 9-5c) Retention of records. (NGR 5-1, Chap 12-8 and

32-8)

POLICYGrants and Cooperative Agreement Policy Letters (GCAPL)

COOPERATIVE AGREEMENT POC DIRECTORY

GORs NGB-ZC-PARC-A POC NGB PROGRAM MANAGERS DIOR POC (DAADS)

OFFICE OF PRIMARY RESPONSIBILITY

NGB-ZC-PARC-A

•NGR 5-1/ANGI 63-101•GRANTS & CA POLICY LETTERS (GCAPLs)•MCA•NGR 5-2/ANGI 63-102•SUPPORT AGMT POLICY LETTERS (SAPLs)•NGB Program Managers:

Appendices & corresponding chapters Federal Program Managers at State level

•MCCA-ARNG•MCCA-ANG

MODULE TEACHING POINTS

DIFFERENT PARTS AND TYPES OF CA

CONSISTENCY OF FILE SETUP, MAINTENANCE AND DISPOSITION

WHEN AND HOW TO ISSUE A MOD

DAADS - THE ONLY REQUIRED REPORT

WHEN REVIEWS OF CA ARE REQUIRED AT NGB OR USPFO

QUESTIONS ?