Agenda - Thursday, January 21, 2016...THURSDAY, JANUARY 21, 2016 County Board Room Agenda 9:00 AM Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134 Kane

KANE COUNTY ALLAN, Haimann, Auger, Kenyon, Lewis, Molina, Smith

PUBLIC SERVICE COMMITTEE

THURSDAY, JANUARY 21, 2016

County Board Room Agenda 9:00 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County Page 1

1. Call to Order

2. Approval of Minutes: November 19, 2015

3. Finance

A. December Public Service Committee Financial Reports

4. Recorder

A. Monthly Report

5. Collector

A. Monthly Report

6. Supervisor of Assessments

A. December Report

B. January Report

C. Legislative & Policy Agenda 2016

7. County Clerk

A. Monthly Report

8. Regional Office of Education

9. Reports Placed On File

10. Executive Session (If Needed)

11. Other Business

12. Public Comments

13. Adjournment

Current Month Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

150 Treasurer/Collector 0 1,803,195 0 0.00%001 General Fund 0 1,655,000 0 0.00%150 Tax Sale Automation 0 148,195 0 0.00%

170 Supervisor of Assessments 0 88,330 0 0.00%001 General Fund 0 88,330 0 0.00%

190 County Clerk 85,252 1,364,331 85,252 6.25%001 General Fund 71,881 1,122,900 71,881 6.40%160 Vital Records Automation 13,372 241,431 13,372 5.54%

210 Recorder 131,305 3,451,138 131,305 3.80%001 General Fund 109,917 2,467,900 109,917 4.45%170 Recorder's Automation 21,388 983,238 21,388 2.18%

Grand Total 216,557 6,706,994 216,557 3.23%

Public Service Committee Revenue Report - SummaryThrough December 31, 2015 (8.3% YTD)

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Current Month

Transactions



YTD Encumbrances

Total % Used

150 Treasurer/Collector 41,524 774,218 41,524 121 5.38%001 General Fund 41,510 626,023 41,510 121 6.65%150 Tax Sale Automation 15 148,195 15 0 0.01%

170 Supervisor of Assessments 77,380 1,270,095 77,380 4,397 6.44%001 General Fund 77,380 1,270,095 77,380 4,397 6.44%

190 County Clerk 355,142 3,269,726 355,142 1,539 10.91%001 General Fund 346,587 3,028,295 346,587 1,539 11.50%160 Vital Records Automation 8,555 241,431 8,555 0 3.54%

210 Recorder 94,346 1,780,478 94,346 0 5.30%001 General Fund 56,873 797,240 56,873 0 7.13%170 Recorder's Automation 37,473 983,238 37,473 0 3.81%

230 Regional Office of Education 26,263 302,134 26,263 0 8.69%001 General Fund 26,263 302,134 26,263 0 8.69%

Grand Total 594,655 7,396,651 594,655 6,057 8.12%

Public Service Committee Expenditure Report - SummaryThrough December 31, 2015 (8.3% YTD, 7.69% Payroll)

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YTD Encumbrances

Total % Used

150 Treasurer/Collector 41,524 774,218 41,524 121 5.38%001 General Fund 41,510 626,023 41,510 121 6.65%

Personnel Services- Salaries & Wages 38,206 513,744 38,206 0 7.44%Personnel Services- Employee Benefits 3,294 84,397 3,294 0 3.90%Contractual Services 0 23,500 0 0 0.00%Commodities 10 4,382 10 121 2.98%

150 Tax Sale Automation 15 148,195 15 0 0.01%Personnel Services- Salaries & Wages 0 30,000 0 0 0.00%Personnel Services- Employee Benefits 0 2,341 0 0 0.00%Contractual Services 15 46,354 15 0 0.03%Commodities 0 10,000 0 0 0.00%Capital 0 59,500 0 0 0.00%

170 Supervisor of Assessments 77,380 1,270,095 77,380 4,397 6.44%001 General Fund 77,380 1,270,095 77,380 4,397 6.44%

Personnel Services- Salaries & Wages 69,067 874,058 69,067 0 7.90%Personnel Services- Employee Benefits 7,194 183,037 7,194 0 3.93%Contractual Services 1,118 190,000 1,118 4,055 2.72%Commodities 0 23,000 0 342 1.49%

190 County Clerk 355,142 3,269,726 355,142 1,539 10.91%001 General Fund 346,587 3,028,295 346,587 1,539 11.50%

Personnel Services- Salaries & Wages 90,374 1,263,869 90,374 0 7.15%Personnel Services- Employee Benefits 6,961 269,006 6,961 0 2.59%Contractual Services 15,695 1,102,770 15,695 0 1.42%Commodities 233,557 392,650 233,557 1,539 59.87%

160 Vital Records Automation 8,555 241,431 8,555 0 3.54%Personnel Services- Salaries & Wages 4,857 64,201 4,857 0 7.56%Personnel Services- Employee Benefits 1,220 21,821 1,220 0 5.59%Contractual Services 2,478 66,258 2,478 0 3.74%Commodities 0 18,000 0 0 0.00%Capital 0 30,000 0 0 0.00%Contingency and Other 0 41,151 0 0 0.00%

210 Recorder 94,346 1,780,478 94,346 0 5.30%001 General Fund 56,873 797,240 56,873 0 7.13%

Personnel Services- Salaries & Wages 50,904 661,270 50,904 0 7.70%Personnel Services- Employee Benefits 5,969 131,397 5,969 0 4.54%Contractual Services 0 2,293 0 0 0.00%Commodities 0 2,280 0 0 0.00%

170 Recorder's Automation 37,473 983,238 37,473 0 3.81%

Public Service Committee Expenditure Report - DetailThrough December 31, 2015 (8.3% YTD, 7.69% Payroll)

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YTD Encumbrances

Total % Used

Public Service Committee Expenditure Report - DetailThrough December 31, 2015 (8.3% YTD, 7.69% Payroll)

Personnel Services- Salaries & Wages 11,836 202,522 11,836 0 5.84%Personnel Services- Employee Benefits 3,637 68,504 3,637 0 5.31%Contractual Services 22,000 324,412 22,000 0 6.78%Commodities 0 66,800 0 0 0.00%Capital 0 321,000 0 0 0.00%

230 Regional Office of Education 26,263 302,134 26,263 0 8.69%001 General Fund 26,263 302,134 26,263 0 8.69%

Personnel Services- Salaries & Wages 25,004 252,532 25,004 0 9.90%Personnel Services- Employee Benefits 1,259 32,027 1,259 0 3.93%Contractual Services 0 17,575 0 0 0.00%

Grand Total 594,655 7,396,651 594,655 6,057 8.12%

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YTD Encumbrances

Total % Used

080 Building Management 0 130,000 0 0 0.00%088 Bldg Mgmt- ROE Office & Supplies 0 130,000 0 0 0.00%

Grand Total 0 130,000 0 0 0.00%

Public Service Committee Regional Office of Education Expenditure Report - SummaryThrough December 31, 2015 (8.3% YTD, 7.69% Payroll)

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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 150 - Treasurer/CollectorSub-Department 150 - Treasurer/Collector

Account 53060 - General Printing1849 - Batavia Instant Print Inc 20150950 Kane County Treasurer

checksPaid by EFT # 31686

11/30/2015 11/30/2015 11/30/2015 12/14/2015 198.40

Account 53060 - General Printing Totals Invoice Transactions 1 $198.40Account 53070 - Legal Printing

1226 - Shaw Media 115130568 Kane County Treasurer #130568

Paid by Check # 348901

11/30/2015 11/30/2015 11/30/2015 12/14/2015 235.20

Account 53070 - Legal Printing Totals Invoice Transactions 1 $235.20Account 53120 - Employee Mileage Expense

4375 - Carlos Mata 120115 Kane County Treasurer PEV

Paid by EFT # 31808

12/01/2015 11/30/2015 11/30/2015 12/14/2015 24.15

4469 - David J Rickert 112015 Kane County Treasurer PEV

Paid by EFT # 31852

11/20/2015 11/30/2015 11/30/2015 12/14/2015 46.75

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 2 $70.90Account 60000 - Office Supplies

3578 - Warehouse Direct Office Products 2895785-0 Office Supplies Paid by EFT # 31903

11/24/2015 11/30/2015 11/30/2015 12/14/2015 215.41

5497 - Pamela Stahl 121115 Kane County Treasurer Notary


12/11/2015 12/16/2015 12/16/2015 12/28/2015 10.00

Account 60000 - Office Supplies Totals Invoice Transactions 2 $225.41Sub-Department 150 - Treasurer/Collector Totals Invoice Transactions 6 $729.91

Department 150 - Treasurer/Collector Totals Invoice Transactions 6 $729.91Department 170 - Supervisor of Assessments

Sub-Department 170 - Supervisor of AssessmentsAccount 52140 - Repairs and Maint- Copiers

3574 - MailFinance (formerly Neopost Leasing)

N5651698 DS63 Two(2) Station Folder/Inserter11/30/15-12/29/15 Cust#417781


11/27/2015 12/08/2015 12/08/2015 12/14/2015 285.00

4371 - Toshiba Business Solutions, Inc. 12342741 Toshiba 6560C Monthly Copier Mtc. Cust#TOBMVMN


11/13/2015 11/24/2015 11/24/2015 12/14/2015 119.92

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 2 $404.92Account 53070 - Legal Printing

2697 - Chicago Tribune 002395443 Annual Instructional Assembly Public Notice Inv#002395443


11/30/2015 12/04/2015 11/30/2015 12/14/2015 43.54

2697 - Chicago Tribune 002403111 Annual Instructional Assembly Public Notice Inv#002403111


11/30/2015 12/07/2015 11/30/2015 12/14/2015 59.38

Run by Finance Reports on 01/06/2016 04:46:17 PM Page 1 of 9

Public Service Accounts Payable by GL Distribution

Payment Date Range 12/01/15 - 12/31/15

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Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 53070 - Legal Printing1226 - Shaw Media 1115130570 Annual Instructional

Assembly Public Notice Inv#1115130570


11/30/2015 12/03/2015 11/30/2015 12/14/2015 43.80

Account 53070 - Legal Printing Totals Invoice Transactions 3 $146.72Account 53100 - Conferences and Meetings

4506 - Mark D. Armstrong 120215 2015 IACO FALL CONFERENCE PEORIA, IL

Paid by EFT # 31677

12/02/2015 12/02/2015 11/30/2015 12/14/2015 332.71

4506 - Mark D. Armstrong 120815 KC Assessor's Assoc Annual Christmas Luncheon, Joint Reveiw Mtg

Paid by EFT # 31677

12/08/2015 12/08/2015 12/08/2015 12/14/2015 200.00

3540 - Petty Cash - Supervisor of Assessments

120415 Annual Instructional Assembly Mileage, Food & Beverage


12/04/2015 12/03/2015 12/03/2015 12/14/2015 192.56

Account 53100 - Conferences and Meetings Totals Invoice Transactions 3 $725.27Account 53120 - Employee Mileage Expense

4506 - Mark D. Armstrong 120215 2015 IACO FALL CONFERENCE PEORIA, IL

Paid by EFT # 31677

12/02/2015 12/02/2015 11/30/2015 12/14/2015 163.30

4506 - Mark D. Armstrong 120815 KC Assessor's Assoc Annual Christmas Luncheon, Joint Reveiw Mtg

Paid by EFT # 31677

12/08/2015 12/08/2015 12/08/2015 12/14/2015 20.13

3540 - Petty Cash - Supervisor of Assessments

120415 Annual Instructional Assembly Mileage, Food & Beverage


12/04/2015 12/03/2015 12/03/2015 12/14/2015 5.75

4506 - Mark D. Armstrong 121415 Mileage for Kane County Assessor's Assoc Mtg Wasco, IL

Paid by EFT # 31930

12/14/2015 12/14/2015 12/14/2015 12/28/2015 9.78

4507 - Holly Winter 121415 Mileage for Kane County Assessor's Assoc Mtg

Paid by EFT # 32124

12/14/2015 12/14/2015 12/14/2015 12/28/2015 9.78

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 5 $208.74Account 53130 - General Association Dues

3822 - Appraisal Institute 59614 Armstrong

2016 Appraisal Institute Annual Fee M. Armstrong


12/02/2015 12/02/2015 12/02/2015 12/14/2015 340.00




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Department 170 - Supervisor of AssessmentsSub-Department 170 - Supervisor of Assessments

Account 53130 - General Association Dues3876 - Illinois GIS Association (ILGISA) 1584 ILGISA MEMBERSHIP

L. FINSTROM INV#1584


01/01/2016 12/14/2015 12/14/2015 12/28/2015 55.00

Account 53130 - General Association Dues Totals Invoice Transactions 2 $395.00Account 60000 - Office Supplies

1024 - Ready Refresh by Nestle (Ice Mountain)

05K0121746028 Bottle Water & Rent Act#0121746028

Paid by EFT # 31849

11/14/2015 11/24/2015 11/24/2015 12/14/2015 27.99

3578 - Warehouse Direct Office Products 2899636-0 Office Supplies Inv#2899636-0

Paid by EFT # 31903

12/01/2015 12/04/2015 11/30/2015 12/14/2015 343.07

Account 60000 - Office Supplies Totals Invoice Transactions 2 $371.06Account 60020 - Computer Related Supplies

6107 - Southern Computer Warehouse (SCW)

IN-000304330 Zagg invisibleSHIELD HD Screen Coverage Screen protector


11/24/2015 12/01/2015 11/30/2015 12/14/2015 60.85

6107 - Southern Computer Warehouse (SCW)

IN-000306095 Zagg invisibleSHIELD HD Screen Coverage Screen protector


12/04/2015 12/14/2015 11/30/2015 12/28/2015 48.68

Account 60020 - Computer Related Supplies Totals Invoice Transactions 2 $109.53Sub-Department 170 - Supervisor of Assessments Totals Invoice Transactions 19 $2,361.24

Sub-Department 171 - Board of ReviewAccount 50170 - Appraisal Services

8343 - CA Bruckner & Associates. LLC 11520 Appraisal Rosewood Care Center850 Dunham Rd,St.Charles Inv#11520

Paid by EFT # 31705

11/25/2015 12/01/2015 11/30/2015 12/14/2015 4,000.00

Account 50170 - Appraisal Services Totals Invoice Transactions 1 $4,000.00Sub-Department 171 - Board of Review Totals Invoice Transactions 1 $4,000.00

Department 170 - Supervisor of Assessments Totals Invoice Transactions 20 $6,361.24Department 190 - County Clerk

Sub-Department 190 - County ClerkAccount 53100 - Conferences and Meetings

4300 - Susan Ericson (Employee) 113015 IACO Fall Conference-2015


11/30/2015 12/04/2015 11/30/2015 12/14/2015 204.46

2548 - Illinois Association of County Officials (IACO)

10/27/2015 IACO Registration-Ericson


10/27/2015 12/07/2015 11/30/2015 12/14/2015 220.00

2548 - Illinois Association of County Officials (IACO)

10/27/2015a IACO Registration- Emerson


10/27/2015 12/07/2015 11/30/2015 12/14/2015 160.00

4526 - Fifth Third Bank 3698-JAC-11/15 IACREOT Semi Annual Meeting-Cunningham

Paid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 120.99




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Department 190 - County ClerkSub-Department 190 - County Clerk

Account 53100 - Conferences and Meetings4526 - Fifth Third Bank 3698-JAC-

11/15b2015 IACO Fall Conference- Cunningham

Paid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 325.71

4526 - Fifth Third Bank 5879-ZKF-11/15a

2015 IACO Fall Conf. Ericson

Paid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 76.05

4526 - Fifth Third Bank 5879-ZKF-11/15b

2015 IACO Fall Conference-Ericson

Paid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 301.71

4526 - Fifth Third Bank 5879-ZKF-11/15c

2015 IACO Fall Conference- Emerson

Paid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 301.71

2297 - IL Assn of County Clerks & Recorders (IACCR)

11/30/2015 IACCR Winter Conf. Reg.- Cunningham


11/30/2015 12/15/2015 12/15/2015 12/28/2015 60.00

2198 - National Assn. of County Recorders (NACRC)

12/3/2015 2016 Winter Conf.Reg-Cunningham


12/03/2015 12/15/2015 12/15/2015 12/28/2015 275.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 10 $2,045.63Account 53110 - Employee Training

6631 - Leopoldo Dorado 121115 Passport training. Paid by EFT # 31969

12/11/2015 12/15/2015 12/15/2015 12/28/2015 28.57

1078 - Interlate Systems Inc 8062 Spanish Language Proficiency Test


12/03/2015 12/10/2015 12/10/2015 12/28/2015 200.00

Account 53110 - Employee Training Totals Invoice Transactions 2 $228.57Account 53120 - Employee Mileage Expense

4455 - Zahida Fakroddin 113015 Mileage to First American Bank-Nov'15


11/30/2015 12/04/2015 11/30/2015 12/14/2015 44.85

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $44.85Account 60000 - Office Supplies

3578 - Warehouse Direct Office Products 2909547-0 Office supplies Paid by EFT # 32119

12/09/2015 12/15/2015 12/15/2015 12/28/2015 109.42

Account 60000 - Office Supplies Totals Invoice Transactions 1 $109.42Account 60010 - Operating Supplies

4526 - Fifth Third Bank 3698-JAC-11/15a

Harbor Freight Tools-Safe for Tax office

Paid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 368.04

Account 60010 - Operating Supplies Totals Invoice Transactions 1 $368.04Account 60020 - Computer Related Supplies

10154 - Carolina Imaging Products 168372 Toner Cartridge Paid by EFT # 31709

12/02/2015 12/07/2015 11/30/2015 12/14/2015 502.00

10154 - Carolina Imaging Products 168431 Toner Paid by EFT # 31950

12/08/2015 12/15/2015 12/15/2015 12/28/2015 90.00

Account 60020 - Computer Related Supplies Totals Invoice Transactions 2 $592.00




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Department 190 - County ClerkSub-Department 190 - County Clerk

Account 60050 - Books and Subscriptions4526 - Fifth Third Bank 5879-ZKF-11/15 Chicago Tribune

SubscriptionPaid by EFT # 31980

12/04/2015 12/10/2015 11/30/2015 12/28/2015 .99

Account 60050 - Books and Subscriptions Totals Invoice Transactions 1 $0.99Sub-Department 190 - County Clerk Totals Invoice Transactions 18 $3,389.50

Sub-Department 191 - ElectionsAccount 50100 - Election Judges and Workers

8640 - Lauren E. Behnke 12/7/2015 Election worker Paid by EFT # 31693

12/07/2015 12/04/2015 11/30/2015 12/14/2015 640.00

4989 - Brett J. Feltes 12/7/2015 Election worker Paid by EFT # 31743

12/07/2015 12/04/2015 11/30/2015 12/14/2015 744.00

5371 - Michael T. Payne 12/4/2015 Election worker Paid by EFT # 31835

12/04/2015 12/04/2015 11/30/2015 12/14/2015 137.50

8640 - Lauren E. Behnke 12/18/2015 Election worker. Paid by EFT # 31939

12/18/2015 12/18/2015 12/18/2015 12/28/2015 992.00

4989 - Brett J. Feltes 12/18/2015 Election worker. Paid by EFT # 31979

12/18/2015 12/18/2015 12/18/2015 12/28/2015 748.00

5371 - Michael T. Payne 12/18/2015 Election worker Paid by EFT # 32061

12/18/2015 12/18/2015 12/18/2015 12/28/2015 818.75

Account 50100 - Election Judges and Workers Totals Invoice Transactions 6 $4,080.25Account 50110 - Election Services

7354 - John Emerson 120715 Election Equipment Pick up


12/07/2015 12/10/2015 11/30/2015 12/28/2015 111.28

1078 - Interlate Systems Inc 8062 Spanish Language Proficiency Test


12/03/2015 12/10/2015 12/10/2015 12/28/2015 200.00

Account 50110 - Election Services Totals Invoice Transactions 2 $311.28Account 50340 - Software Licensing Cost

8674 - DFM Associates 40055 EIMS Monthly Lease- Dec'15


12/01/2015 12/07/2015 12/07/2015 12/14/2015 8,800.00

10321 - VR Systems, Inc. 4230 License fee. Paid by EFT # 31900

11/30/2015 12/04/2015 11/30/2015 12/14/2015 24,000.00

10321 - VR Systems, Inc. 4236 Software License Rental

Paid by EFT # 31900

11/30/2015 12/04/2015 11/30/2015 12/14/2015 20,000.00

Account 50340 - Software Licensing Cost Totals Invoice Transactions 3 $52,800.00Account 52140 - Repairs and Maint- Copiers

1135 - Konica Minolta Business Solutions 9001967517 Copier maintenance Paid by Check # 348834

12/02/2015 12/04/2015 11/30/2015 12/14/2015 307.64

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $307.64




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Department 190 - County ClerkSub-Department 191 - Elections

Account 52190 - Equipment Rental3987 - Penske Truck Leasing Company LP C053462686 Election eqipment pick-

up.Paid by Check # 349092

12/05/2015 12/10/2015 12/10/2015 12/28/2015 795.64

Account 52190 - Equipment Rental Totals Invoice Transactions 1 $795.64Account 53070 - Legal Printing

1849 - Batavia Instant Print Inc 20150966 Voting material. Paid by EFT # 31935

12/09/2015 12/10/2015 12/10/2015 12/28/2015 2,400.45

Account 53070 - Legal Printing Totals Invoice Transactions 1 $2,400.45Account 53100 - Conferences and Meetings

4302 - John A. Cunningham 120715 IACO fall Cnference-2015


12/07/2015 12/04/2015 11/30/2015 12/14/2015 183.94

7354 - John Emerson 120115 IACO Fall Conference-2015


12/01/2015 12/04/2015 11/30/2015 12/14/2015 62.20

2198 - National Assn. of County Recorders (NACRC)

12/14/2015 NACRC Re- Certification.


12/14/2015 12/10/2015 12/10/2015 12/28/2015 170.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 3 $416.14Account 53120 - Employee Mileage Expense

5671 - Diane Homan 120415 Mileage to First American Bank


12/04/2015 12/10/2015 11/30/2015 12/28/2015 20.70

10333 - Deborah Ruchti 121115 Passport training. Paid by Check # 349104

12/11/2015 12/15/2015 12/15/2015 12/28/2015 23.45

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 2 $44.15Account 55000 - Miscellaneous Contractual Exp

1919 - Sign Tech Inc 23736 Reflective signs. Paid by Check # 348905

11/16/2015 12/04/2015 11/30/2015 12/14/2015 939.00

1191 - Alarm Detection Systems Inc 132536-1042 Quarterly Charges- Jan-Mar, 2016

Paid by EFT # 31928

12/06/2015 12/10/2015 12/10/2015 12/28/2015 182.70

1024 - Ready Refresh by Nestle (Ice Mountain)

15K8103848662 Water Paid by EFT # 32076

12/03/2015 12/10/2015 11/30/2015 12/28/2015 71.89

Account 55000 - Miscellaneous Contractual Exp Totals Invoice Transactions 3 $1,193.59Account 60000 - Office Supplies

2400 - Unisource Worldwide Inc 510-61412613 Paper Paid by EFT # 31894

11/25/2015 12/04/2015 11/30/2015 12/14/2015 85.00

2006 - Uline 72971786 Election supplies. Paid by EFT # 32110

12/10/2015 12/10/2015 12/10/2015 12/28/2015 1,595.95

Account 60000 - Office Supplies Totals Invoice Transactions 2 $1,680.95Account 60010 - Operating Supplies

1338 - Image-Pro Services & Supplies Inc 24933 Printer services Paid by EFT # 31781

11/25/2015 12/04/2015 11/30/2015 12/14/2015 114.95

1390 - Menards, Inc. 9939 Election supplies Paid by EFT # 31814

11/30/2015 12/04/2015 11/30/2015 12/14/2015 79.80




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Department 190 - County ClerkSub-Department 191 - Elections

Account 60010 - Operating Supplies3465 - Petty Cash-County Clerk 120415 Flowers Paid by Check

# 34887512/04/2015 12/04/2015 11/30/2015 12/14/2015 56.16

2006 - Uline 72390796 Election supplies Paid by EFT # 31893

11/19/2015 12/04/2015 11/30/2015 12/14/2015 5,491.58

3206 - Verizon Wireless 9755733753 Election phones. Paid by Check # 348938

11/16/2015 12/04/2015 11/30/2015 12/14/2015 81.36

1411 - MNJ Technologies Direct Inc 0003431634 Operating supplies- Elections


12/03/2015 12/10/2015 12/10/2015 12/28/2015 561.36

Account 60010 - Operating Supplies Totals Invoice Transactions 6 $6,385.21Account 60050 - Books and Subscriptions

3656 - Election Administration Reports 11231511 Yearly Subscription Paid by EFT # 31739

11/23/2015 12/04/2015 11/30/2015 12/14/2015 219.00

Account 60050 - Books and Subscriptions Totals Invoice Transactions 1 $219.00Account 60320 - Voting Systems and Accessories

1263 - Hart Intercivic Inc 1808 Election supplies Paid by EFT # 31771

11/30/2015 12/04/2015 11/30/2015 12/14/2015 26,620.00

10242 - Vanco Packaging Corp. 00116035 Election Cases. Paid by EFT # 31896

11/23/2015 12/04/2015 11/30/2015 12/14/2015 10,343.75

10321 - VR Systems, Inc. 4237 Election Equipment Paid by EFT # 31900

11/30/2015 12/04/2015 11/30/2015 12/14/2015 65,900.00

1263 - Hart Intercivic Inc 063270 JBC's Paid by EFT # 32003

11/30/2015 12/10/2015 12/10/2015 12/28/2015 231,200.00

Account 60320 - Voting Systems and Accessories Totals Invoice Transactions 4 $334,063.75Sub-Department 191 - Elections Totals Invoice Transactions 35 $404,698.05Department 190 - County Clerk Totals Invoice Transactions 53 $408,087.55

Department 210 - RecorderSub-Department 210 - Recorder

Account 53120 - Employee Mileage Expense2786 - Petty Cash-Recorder of Deeds 113015 mileage to post office,

bank, & reimburse tax meter


11/30/2015 12/03/2015 11/30/2015 12/14/2015 382.91

Account 53120 - Employee Mileage Expense Totals Invoice Transactions 1 $382.91Sub-Department 210 - Recorder Totals Invoice Transactions 1 $382.91

Department 210 - Recorder Totals Invoice Transactions 1 $382.91Fund 001 - General Fund Totals Invoice Transactions 80 $415,561.61




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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 150 - Tax Sale Automation

Department 150 - Treasurer/CollectorSub-Department 160 - Tax Sale Automation

Account 52140 - Repairs and Maint- Copiers1338 - Image-Pro Services & Supplies Inc 24930 Kane County Treasurer

#2323565 tonerPaid by EFT # 31781

11/25/2015 11/30/2015 11/30/2015 12/14/2015 184.57

1135 - Konica Minolta Business Solutions 9001973350 Kane County Treasurer 827125


12/04/2015 12/14/2015 12/14/2015 12/28/2015 14.60

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 2 $199.17Account 60000 - Office Supplies

3578 - Warehouse Direct Office Products 2895800-0 Kane County Treasurer Paid by EFT # 31903

11/24/2015 11/30/2015 11/30/2015 12/14/2015 258.01

3795 - 4Imprint, Inc. 4355371 Kane County Treasurer #3128948

Paid by EFT # 31920

12/10/2015 11/30/2015 11/30/2015 12/28/2015 2,510.46

Account 60000 - Office Supplies Totals Invoice Transactions 2 $2,768.47Sub-Department 160 - Tax Sale Automation Totals Invoice Transactions 4 $2,967.64

Department 150 - Treasurer/Collector Totals Invoice Transactions 4 $2,967.64Fund 150 - Tax Sale Automation Totals Invoice Transactions 4 $2,967.64

Fund 160 - Vital Records AutomationDepartment 190 - County Clerk

Sub-Department 200 - Vital Records AutomationAccount 50150 - Contractual/Consulting Services

10017 - Mary L. Bauer 12/3/2015 Contractual Worker. Paid by EFT # 31688

12/03/2015 12/03/2015 11/30/2015 12/14/2015 620.75

10015 - Mary L. Edwards 12/4/2015 Contractual employee Paid by EFT # 31737

12/04/2015 12/03/2015 11/30/2015 12/14/2015 728.00

10017 - Mary L. Bauer 12/18/2015 Contractual employee Paid by EFT # 31936

12/18/2015 12/18/2015 12/18/2015 12/28/2015 728.00

10015 - Mary L. Edwards 12/18/2015 Contractual employee Paid by EFT # 31973

12/18/2015 12/18/2015 12/18/2015 12/28/2015 910.00

1271 - Frank's Employment Inc (Frank's Temporaries)

86148 Contractual employee Paid by EFT # 31985

12/15/2015 12/15/2015 12/15/2015 12/28/2015 840.00


86050 Contractual employee Paid by EFT # 31985

11/17/2015 12/16/2015 11/30/2015 12/28/2015 672.00


86076 Contractual employee. Paid by EFT # 31985

11/24/2015 12/16/2015 11/30/2015 12/28/2015 840.00



12/01/2015 12/16/2015 11/30/2015 12/28/2015 504.00



12/08/2015 12/16/2015 11/30/2015 12/28/2015 840.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 9 $6,682.75




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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 160 - Vital Records Automation

Department 190 - County ClerkSub-Department 200 - Vital Records Automation

Account 52140 - Repairs and Maint- Copiers1135 - Konica Minolta Business Solutions 9001967517 Copier maintenance Paid by Check

# 34883412/02/2015 12/04/2015 11/30/2015 12/14/2015 49.12

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $49.12Account 60010 - Operating Supplies

3578 - Warehouse Direct Office Products 2895363-0 Office supplies Paid by EFT # 31903

11/24/2015 12/03/2015 11/30/2015 12/14/2015 65.26

Account 60010 - Operating Supplies Totals Invoice Transactions 1 $65.26Sub-Department 200 - Vital Records Automation Totals Invoice Transactions 11 $6,797.13

Department 190 - County Clerk Totals Invoice Transactions 11 $6,797.13Fund 160 - Vital Records Automation Totals Invoice Transactions 11 $6,797.13

Fund 170 - Recorder's AutomationDepartment 210 - Recorder

Sub-Department 220 - Recorder's AutomationAccount 50150 - Contractual/Consulting Services

3286 - IT-Stability Systems, LLC 2015-193 monthly support January 2016

Paid by EFT # 31785

11/01/2015 12/08/2015 12/08/2015 12/14/2015 22,000.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 1 $22,000.00Account 52140 - Repairs and Maint- Copiers

1119 - Gordon Flesch Company Inc IN11373160 mtc 10/26/15-11/23/15 Paid by EFT # 31761

12/01/2015 12/08/2015 11/30/2015 12/14/2015 15.04

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $15.04Account 60020 - Computer Related Supplies

7210 - SHI International Corp B04174167 Kingston Data Traveler 100 G3-USB flash drive

Paid by EFT # 31866

11/02/2015 12/08/2015 11/30/2015 12/14/2015 51.00

Account 60020 - Computer Related Supplies Totals Invoice Transactions 1 $51.00Sub-Department 220 - Recorder's Automation Totals Invoice Transactions 3 $22,066.04

Department 210 - Recorder Totals Invoice Transactions 3 $22,066.04Fund 170 - Recorder's Automation Totals Invoice Transactions 3 $22,066.04

Grand Totals Invoice Transactions 98 $447,392.42




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Kane County Purchasing Card Information

Public Service Committee

December 2015 Statement

190 COUNTY CLERK'S OFFICE

Transaction Date Merchant Name Additional Information Transaction Amount

12/07/2015 CHICAGO TRIB SUBSCRIPT 08008742863 117.63

12/30/2015 EMBASSY SUITES MYRTLE BEACH -120.99

Department Total -3.36

Committee Total -3.36

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COUNTY OF KANE

OFFICE OF THE TREASURER

DAVID J. RICKERT, CPA

Geneva, Illinois 60134

Phone: (630) 232-3565

Fax: (630) 208-7549

To: Public Service Committee

From: David J. Rickert

Date: January 21, 2016

Subject: December Report

Dear Committee Members,

Attached are the following reports:

2014 Property Tax Collections Summary

The Treasurer’s Web Page Activity Report as of 01/07/16

Current Projects

Please contact me for additional information concerning these reports.

Sincerely,

David J. Rickert, CPA

Treasurer of Kane County

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Total 2014 Property Tax Due $1,243,066,773

Total 2014 Property Tax Collected $1,242,078,188

Total Internet Check/ACH Payments $58,036,671

Total Internet Credit/Debit Card Payments $8,476,161

Total Credit Card At Treasurer's Office Payments $1,138,956

Total Credit Card & E-Check Fees $202,474

Total Lockbox Payments $306,139,616

Total Number of Parcels 192,498

County of Kane

Office of County Treasurer

2015 Property Tax Collection Summary

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Kane County Treasurer Website Overview

Dec 15

VISITS

Total Sessions 46,689

Users 25,697

Average Visit Length 3:16

Page Views 232,524

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http://www.co.kane.il.us/treasurer/

County of Kane

Office of County Treasurer

David J. Rickert, CPA

Current Projects:

Promote and assist senior citizens in the preparation of the Senior Citizens Property Tax

Deferral program

Preparation of Annual Reports in cooperation with outside auditors

Schedule Informational Field Trips and Technology Training

On going notifications and processing of Unclaimed Funds

Annual Records Disposal by shredding old documents and checks

(as per approval of Illinois State Archives)

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COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois 60134-3000 Holly A. Winter, CIAO/I (630) 208-3818 Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Our Mission: An equitable assessment for every parcel.

Memorandum To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board

From: Mark D. Armstrong, CIAO

Date: December 8, 2015

Re: Monthly report

The Illinois Property Tax Code requires that each year, I must annually “assemble all assessors and their deputies for consultation and shall instruct them in uniformity of their functions. The instructions shall be in writing and available to the public.” The Annual Instructional Assembly for the 2015 year was held on December 4, 2015 with a total of 31 Township Assessors and Deputy Township Assessors in attendance. The assembly incorporated specific instruction on assessment statutes (the text can be found at www.KaneCountyAssessments.org/Instructional.pdf) and used innovative communications methods such as the Turning Technologies Response Cards (on loan from the Kane County Development Department) to conduct live interactive quizzes on the content while showing the results in real time. Topics covered included:

• Overview of Tax Cycle due dates • Valuation in Years other than General Assessment Years • Use of Sale Price in Assessments • Exposure to the Open Market • Taxable Leaseholds on Government-Owned Exempt Property • Cadastral Mapping (including an introduction to newly released KaneCADr10.3) • Exemptions • Preferential Assessments • Farmland • Developer’s Relief • Assessment Corrections • Certificates of Error

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http://www.kanecountyassessments.org/

http://www.kanecountyassessments.org/Instructional.pdf

To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board December 8, 2015 Page 2 of 2 Monthly Production Report The monthly and year-to-date summaries of work performed by the Kane County Assessment Office during the two prior months (and the same months last year) are as follows:

Documents Processed November

2014 2014

Year-To-Date November

2015 2015

Year-To-Date Deeds 1,207 15,071 927 14,673 Transfer Declarations 573 9,211 531 9,092 Name/Address Changes 1,284 25,813 1,318 22,004 Homestead Exemption App. 52 2,446 124 3,178 Homestead Removals 34 4,305 29 4,755 Senior Exemption App. 127 2,411 115 2,643 Senior Freeze Applications 1,140 7,604 1,455 7,188 Veteran/Disabled Exemptions 34 2,055 49 2,208 Assessment Corrections 436 2,480 458 2,750 Certificates of Error 0 2,406 0 2,646 Subdivisions 7 44 3 34 Total Documents Processed 4,894 72,912 5,009 71,171

Web Site Visits 6,621 117,789 7,924 147,792 Web Page Views 10,869 319,564 12,276 216,365 On-Line Property Lookups 51,769 735,084 135,802 775,766 Telephone Inquiries 1,110 20,156 1,129 21,699 Property Tax Appeal Board Filings 2 1,173 34 707 New E-News Subscribers 21 511 22 676 Public Presentation Attendance 54 344 85 1,242

* * * *

Please let me know if you need additional information on any of these topics.

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COUNTY OF KANE COUNTY ASSESSMENT OFFICE County Government Center Mark D. Armstrong, CIAO 719 Batavia Avenue, Building C Supervisor of Assessments Geneva, Illinois 60134-3000 Holly A. Winter, CIAO/I (630) 208-3818 Chief Deputy Supervisor of Assessments www.KaneCountyAssessments.org

Our Mission: An equitable assessment for every parcel.

Memorandum To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board

From: Mark D. Armstrong, CIAO

Date: January 12, 2016

Re: Monthly report

The County Assessment Officers Association (CAOA) of Illinois is made up of the Supervisors of Assessments in 100 counties and the County Assessors in Cook and St. Clair Counties. One of its principal objectives is “to recommend to members of the General Assembly of the State of Illinois needed legislation relative to assessment practices”. For the past few years, I have chaired the Legislative and Policy Committee for the CAOA. Each year we make recommendations for legislative changes and policy initiatives; the organization then adopts a Legislative and Policy Agenda at its fall conference. For the 2016 year, the CAOA has 12 legislative and/or policy initiatives:

• Update Assessing Officer Qualifying Designation Statutes to reflect industry changes • Homestead Exemption Simplification and Recodification • Revise CCAO Certification Date to reflect recent changes in Township Assessor Certification

Date. • Permit Electronic Notifications by the Property Tax Appeal Board • Permit Settlement Agreements to be enforceable at the Property Tax Appeal Board • Permit e-mail notification of Taxing Bodies for Complaints exceeding $100,000 in value change • Add “Supportive Living Facilities” to the list of congregate care properties one can move to and

not lose a homestead exemption • Eliminate Certificate of Status requirement for units of government • Review publication costs • Study the possibility of a Preferential Assessment Process for Big Box Retail Properties • Continue to work with Department of Revenue on assessing officer education and training • Continue to work with DOR and other interested parties to address discrepancies between sales

used in sales-ratio studies and sales used in other adjudicative proceedings For your convenience, I have attached a copy of the 2016 Legislative and Policy Agenda to this report.

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http://www.kanecountyassessments.org/

To: The Honorable Chairperson Deborah Allan and the Public Service Committee of Kane County Board January 12, 2016 Page 2 of 2 Monthly Production Report The monthly and year-to-date summaries of work performed by the Kane County Assessment Office during the two prior months (and the same months last year) are as follows:

Documents Processed December

2014 2014

Year-To-Date December

2015 2015

Year-To-Date Deeds 1,724 16,795 1,559 16,232 Transfer Declarations 870 10,081 896 9,988 Name/Address Changes 1,962 27,775 1,971 23,975 Homestead Exemption App. 80 2,526 164 3,342 Homestead Removals 105 4,410 33 4,788 Senior Exemption App. 107 2,518 162 2,805 Senior Freeze Applications 844 8,448 736 7,924 Veteran/Disabled Exemptions 37 2,092 54 2,262 Assessment Corrections 75 2,555 11 2,761 Certificates of Error 0 2,406 0 2,646 Subdivisions 3 47 4 38 Total Documents Processed 5,807 78,719 5,590 76,761

Web Site Visits 6,102 123,891 6,883 154,675 Web Page Views 10,098 329,662 10,348 226,713 On-Line Property Lookups 52,079 787,163 76,886 852,652 Telephone Inquiries 1,011 21,167 1,180 22,879 Property Tax Appeal Board Filings 10 1,183 9 716 New E-News Subscribers 12 523 13 689 Public Presentation Attendance 24 368 59 1,301

* * * *

Please let me know if you need additional information on any of these topics.

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County Assessment Officers Association

State of Illinois Legislative and Policy Committee

Mark D. Armstrong, Kane County • Dave Ryan, Peoria County • Josh Tanner, Macon County Ashley Keach, Cumberland County • Jeffrey A. Robinson, Williamson County

Patty Brough, Marian County, CAOA President

Legislative and Policy Agenda

for 2016

Adopted by the

County Assessment Officers Association General Membership Meeting

November 24, 2015

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2016 Legislative Agenda

□ Update Assessing Officer Qualifying Designation Statutes. (35 ILCS 200/2-45, et al.) We find that current state laws requiring the Illinois Department of Revenue to track continuing education for persons holding the CIAO designation, but not other designations, reflect a time when the Illinois Property Assessment Institute did not require continuing education for maintenance of the CIAO, while all other qualifying designations did require it. Now that the IPAI does require continuing education for the maintenance of the CIAO designation, the Department of Revenue should not be forced to spend time and money to undertake the task when both could be better spent elsewhere. Therefore, we support legislation that would treat the CIAO the same as all other qualifying designations and eliminate the time-consuming, duplicative task of the Department of Revenue. (See text for specific language)

□ Homestead Exemption Simplification and Recodification. (35 ILCS 200/15-165, et seq.) We find that our Homestead Exemption laws, while well-intended, lack the necessary consistency and uniformity to be easily enforced. We also believe that the significant differences between counties with three million or more residents and counties with fewer than three million residents provides the need for separate sections within the property tax code. We support the efforts of the Property Tax Advisory Committee to separate, simplify, and recodify our homestead exemption statutes. (Language to be determined jointly between the CAOA, IAA, Cook County Assessor, and Department of Revenue)

□ Revise CCAO Certification Date to reflect recent changes in Township Assessor Certification Date. (35 ILCS 200/9-245) We find that prior to 2009, the date for a Township Assessor to Certify an assessment roll to the CCAO was April 15 of the taxable year; in 2009, it was changed to June 15 by PA 96-486. However, the property tax code also requires the CCAO to certify the entire roll to the Board of Review on or before the third Monday in June (which, in 2015, was also June 15). Therefore, we support legislation that would permit the CCAO to have 90 days after the certification by the Township Assessor to certify the roll to the Board of Review. (See text for specific language)

□ Permit Electronic Notifications by PTAB. (35 ILCS 200/16-180, et seq.) We find that current state laws, which require the Property Tax Appeal Board to mail certain documents, forces it to spend funds on printing and postage that could better be spent elsewhere. Permitting use of e-mail delivery, where appropriate, would be a more environmentally friendly, cost-effective alternative. Therefore, we support legislation that would permit the PTAB to send documents by e-mail. (See text for specific language)

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□ Permit Settlement Agreements to be enforceable at PTAB. (35 ILCS 200/12-50, et al) We find that in order to avoid the time, expense, and uncertainty of further litigation, the Parties to assessment complaint proceedings may find it in their best interest to negotiate a settlement agreement that would provide for the adjudication of the complaint at the Board of Review. However, occasionally parties have further appealed the decisions from these settlement agreements to the Property Tax Appeal Board, and the Property Tax Appeal Board finds that it lacks the lawful authority to enforce the agreement, and the remaining parties are forced to appeal to a court of competent jurisdiction to require the enforcement of the agreement. Therefore, we support legislation that would permit the PTAB to enforce properly executed settlement agreements. (See text for specific language)

□ Legislative Goal: Change in notification of Taxing Bodies for Complaints exceeding $100,000 in value change (35 ILCS 200/16-55(i)) While we recognize the need to permit taxing districts to intervene in assessment complaints, we find that the need for mailed notice to be an administratively burdensome unfunded mandate. Therefore, we propose that these notices may be sent electronically. (See text for specific language)

□ Legislative Goal: Add “Supportive Living Facilities” to the list of congregate care properties one can move to and not lose a homestead exemption, provided home remains vacant or occupied by a qualifying spouse (35 ILCS 200/15-165, et seq.) Most homestead exemptions include a goal of providing that if a taxpayer moves to a specific type of nursing facility, the taxpayer may continue to receive the homestead exemption on the property so long as the taxpayer remains in ownership, and the homestead property remains vacant or is occupied by a qualifying spouse. We support efforts to include “Supportive Living Facilities” (a newer type of facility legislatively codified in 2006) by adding appropriate language to each homestead exemption that permits similar facilities to be so treated. (See text for specific language)

□ Legislative Goal: Certificate of Status (35 ILCS 200/15-10) We find that each year, many thousands of exempt property certificates of status are required to be sent out to and returned by units of local government. However, even if they are not returned, they cannot be placed on the tax rolls because they cannot ever go to tax sale. Therefore, we propose that any exempt property owned by a unit of state or local government join the current list (churches, cemeteries, and property of the United States) of properties that are not required to file an annual certificate of status. (See text for specific language)

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2016 Policy Agenda

□ Policy Goal: Review Publication Costs (Public Act 97-146) On July 14, 2011, substantial revisions were enacted that lowered the cost of publications by Chief County Assessment Officers and other local governments. The County Assessment Officers Association and other stakeholders in the process agreed to an informal four-year moratorium on additional changes, and further agreed to meet again after four years to review the effects of the changes. Therefore, we affirm our commitment to engaging other stakeholders on this topic. (See addendum for county-specific analysis.)

□ Policy Goal: Study the possibility of a Preferential Assessment Process for Big Box Retail Properties Several states, Michigan and Indiana, responding to valuation appeals from owners of large single-tenant (“Big Box”) retail buildings by adopting preferential assessment procedures for their valuation for property tax purposes. We commit to develop a working group of interested stakeholders to investigate this topic and make further recommendations to the Association upon the completion of the investigation.

□ Policy Goal: Continue to work with IDOR on Developing SA/BR Education and Training We find that a fully trained Chief County Assessment Officer and fully trained Board of Review are essential to the efficient operation of the property tax cycle. Therefore, we support efforts to reinstitute an annual Supervisor of Assessments/Board of Review Assembly by the Illinois Department of Revenue, and commit to working with the Department of Revenue to continue this training.

□ Policy Goal: Continue to work with DOR and other interested parties to address discrepancies between sales used in sales-ratio studies and sales used in other adjudicative proceedings We find that sales considered in sales-ratio studies and sales considered in the adjudicative process are, in some jurisdictions, a substantially different data set, and we further find that this leads to differing results depending on whether a property’s value is set by mass appraisal or set by an adjudicative body. This disparity can, in some jurisdictions, lead to inequities as properties subject to complaints and appeals are treated differently than property not subject to complaints and appeals. Therefore, we commit to work with the Illinois Department of Revenue and other interested stakeholders to review this issue and, if consensus can be achieved, propose administrative and/or legislative changes to correct the problem.

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