AGENDA - SRA 07K PROCEDURE DELEGATIONS FROM THE … · 2013-01-30 · AGENDA - SRA 07K STUDENT REPRESENTATIVE ASSEMBLY Sunday November 25, 2007 6:30pm Council Chambers, Gilmour Hall

AGENDA - SRA 07KSTUDENT REPRESENTATIVE ASSEMBLY

Sunday November 25, 2007 6:30pm Council Chambers, Gilmour Hall Room 111

PROCEDURE

Call to Order, Call of the Roll, Adoption of Agenda, Adoption of Minutes SRA 07I & SRA 07J, Delegations from the Floor, Committee Business, Information Period, Question Period, Business Arising from the Minutes, Business, Unfinished Business, New Business, Time of Next Meeting, Call of the Roll, Adjournment

DELEGATIONS FROM THE FLOOR

• Thode Renovation Consultations - Vivian Lewis & Arati Sharma• Parking & Security - Terry Sullivan• MSU Board of Directors - Moran, Debski

COMMITTEE BUSINESS

Operations - verbal FinanceMAC Bread Bin - attached Diversity Services - attached First Year Council Executive Board - verbal Vice-President (Administration)CASA ReportEmergency First Response Team - attached Campus Events Maroons/FIT - attached

BUSINESS

JacobsMolendaBednarCuneo

McBrideJonesSharmaShuparskiBellPhan/Cobey

1. Open nominations for one (1) SRA member to Clubs Executive DebskiCouncil

2. Close nominations for MSU members to Standing Committees Jones• Bylaws & Procedures (1)• Operations (1)

3. Close nominations for MSU members to Other Committees Jones• Clubs Executive Council (1)• Teaching Awards Committee (2)• Elections (1)• MAC Bread Bin (1)

4. Close nominations for one (1) MSU member to the University JarradAffairs Committee

5. Approval of Operating Policy 10 - Key Access Debski6. Open nominations for one (1) SRA and one (1) MSU member to the Jones

Honour M Selection Committee7. Open nominations for one (1) SRA and one (1) MSU members to Jones

the MSU Merit Scholarship Selection committee8. Open nominations for one (1) SRA and one (1) MSU member to the Jones

J. Lynn Watson Award Selection committee

MOTIONS

1. Moved by Debski, seconded b y ________ that the SRA open nominations for one (1) SRAmember to the Clubs Executive Council.

2. Moved by Jones, seconded b y _________that the SRA close nominations for MSUmembers to Standing Committees: Bylaws & Procedures (1), Operations (1)

3. Moved by Jones, seconded b y _________that the SRA close nominations for MSUmembers to Other Committee: Clubs Executive Council (1), Teaching Awards Committee(2), Elections (1), MAC Bread Bin (1)

4. Moved by Jarrad, seconded b y ________that the SRA close nominations for one (1) MSUmember to the University Affairs Committee

5. Moved by Moran, seconded b y ________ that the SRA approve the changes to OperatingPolicy 10 - Key Access as circulated and attached.

6. Moved by Jones, seconded b y _______ that the SRA open nominations for one (1) SRAand one (1) MSU member to the Honour M Selection committee.

7. Moved by Jones, seconded b y _______ that the SRA open nominations for one (1) SRAand one (1) MSU member to the MSU Merit Scholarship Award Selection committee

8. Moved by Jones, seconded b y _______ that the SRA open nominations for one (1) SRAand one (1) MSU member to the J. Lynn Watson Award Selection committee.

M M is t E r S iN lt iib U M n Student Representative Assembly Meeting 07K Sunday November 25, 2007 @ 6:30 p.m.

Council Chambers, Gilmour Hall Room 111

Call to Order at 6:32 p.m.

CALL OF THE ROLL Present

Absent ExcusedAbsentLateOthers Present

Speaker

Balkissoon, Debski, Ferguson, Gilani, Gruca, Jacob, Jarrad, Jones, Kasmani, Khan, Kong, Lanteigne, Lee, Maki, McBride, Pamukoff, Park, Pett, Prevalus, Saleem, Sharma, Stewart, Thisaveerasingam Davies, Molenda, Vanderkruk FinlayElvikis, Ferguson, Israni, Khalifa, Moran, O’Brien, Singh, ThomasJennifer LeNestour (MSU member), George Farjou (FYC), Randall Lau (MSU member),Vas Bednar (MAC Bread Bin), Leah Shuparski (EFRT), Jason Buick (EFRT), SarahCuneo (Diversity Services), Vivan Lewis (Associate University Librarian), TerrySullivan (Parking & Security Services), Jasmine Kochar (FYC), Dave Moore(MAPS/MSUAA), Noel Irwin (SASS ex-officio), M. Ninham (Recording Secretary)Doan

ADOPTION OF AGENDA

Moved by Jacob, seconded by Debski that the agenda be adopted as circulated.

Amendments

• Jacob - move item of business 2, 3 & 4 to be the first items of business on the agenda as we have MSU members that have come to accept nominations and/or speak if they need to.

Vote to MoveIn favor: 19 Opposed: 0 Abstain: 2

Abstain: Jones, Maki Motion Passes

Moved by Sharma, seconded by Kong that the agenda be adopted as amended.

In favor: 21 Opposed: 0 Abstain: 2Abstain: Khalifa, Maki

Motion Passes

ADOPTION OF MINUTES SRA 07I & SRA 07J

Moved by Balkissoon, seconded by Gruca that the minutes of SRA 07I & SRA 07J be adopted as circulated.

In favor: 19 Opposed: 0 Abstain: 4 Abstain: Debski, Kasmani, Kong, Khalifa

Motion Passes

• Speaker announced that Darcy Maki has been acclaimed to the 2007-2008 Nursing seat.

Moved by Kasmani, seconded by Jacob that the SRA ratify Darcy Maki as the 07-08 SRA Nursing seat representative.

SRA 07K Page 2November 25, 2007

In favor: 23 Opposed: 0 Abstain: 1 Abstain: Maki Motion Passes

DELEGATIONS FROM THE FLOOR

1. Thode Renovations - Vivian Lewis & Arati Sharma

• Lewis - introduced herself as the Associate University Librarian. I have never had the opportunity to speak to the SRA, thank you for allowing me to do this presentation. I would like to update the SRA on the Thode Learning Commons and the renovations. The purpose of the project is to ensure that Thode will have the resources available that other libraries on campus offer students. The Learning commons project has 4 million dollars that have been allocated however we will not get all of that money so we are in the fundraising process. We have received 1 million dollars to date. We are taking the general concepts from the Mills Learning Commons and move some of those concepts into Thode to increase research and IT components. We have been facilitating public consultations and holding focus groups. We held 7 focus groups last week and will be offering 4 more next week. Sharma has been actively involved in this process. We have heard a lot of positive feedback and students seem interested in the increased computer and study space in Thode. There is also a lot of positive feedback about the cafe area, group study rooms, etc. A few negative comments that we have received are that there is too much lounge setting and too much seating at tables. Students are concerned about noise traveling. I think we will look into changing the seating configuration with the feedback that we have received. We will have to revisit how we are laying out the collections section as well.

• Kasmani - I think the study space in the basement is great. The really good thing about Thode is the individual study carols on the upper floor.

• Lewis - that is the main comment we have heard from students. Our concept will be to keep the third floor the way it is now but putting in more seating which will be new and more comfortable.

• Bednar - the one great thing about Thode, is its reputation of a study sanctuary, a place where quiet is protected. Do you think that there will be an increase in traffic? What can the library do to maintain the silence?

• Lewis - that concern is more for the first floor because it is designed as a public space. They will be placing glass in the first floor so that the sound doesn’t travel up. The goal is the 2nd floor will be a mix of quiet and traffic noise and the goal for the 3rd floor is to maintain the quiet space.

• Stewart - will you bee looking at increasing the number of electrical outlets with the increase of desks?

• Lewis - yes, there is a demand for more electrical outlets. Electrical consultants have kept coming back asking if we are sure about having that many outlets but the need is there. We have an intense demand for outlets and it will be an important part of the construction.

• Khalifa - are the rooms on the 2nd floor going to be allocated for quiet study?• Lewis - the 2nd floor will be some group study rooms and quiet space. There are also some rooms

allocated for office space, which will bring some of the services from the lower level to the 2nd floor. These spaces will be aimed for faculty.

• Prevalus - will there be wireless available throughout the library?• Lewis - yes.• Balkissoon - will you be putting in more computers?• Lewis - we are still trying to decide how many we will put into desktops. I think we will have to

make the final judgment call after the space is opened up. Sometimes the desktops can irritatestudents. We are going to try and put as much technology in as we can.

• Thomas - currently on the lower level of Thode there is the physics help centre, will you be planning on re-locating this office?

• Lewis - yes, we think we would like to move this office to the 2nd floor.• Thomas - will there be offices on the lower level?• Lewis - there will be an office for the new academic program for integrated science.• Thomas - when do you plan on carrying this out? Will you be shutting the library down?


• Lewis - no we will not be shutting down the library however it is possible that certain sections of the library will be closed down but most of the work is being done during exams and summer periods to reduce disruption for students.

• Thissaveerasingam - if food is purchased from the cafe, can we bring the items into the library?• Lewis - food is allowed in the library.• Kasmani - what about the timing of construction?• Lewis - we are trying to get ahead of our timeline and do a little bit of construction at times where

it will not disrupt.• Kasmani - will the library be looking at holding extended hours?• Lewis - we are designing the cafe area so that it can operate as a 24-hour space. There is a high

interest in keeping the libraries open longer.• Ferguson - is the auditorium in the basement a new concept?• Lewis - there is currently nothing down there right now. We will have to talk about that again.

Mills has space where faculties can bring their classes in to do research. Thode does not have that option currently.

• Singh - is the pedestrian bridge going to be placed on the 2nd floor?• Lewis - this is an architectural vision however it is not a realistic idea when it comes to funding.• Singh - will there be wireless throughout the library?• Lewis - we currently have UTS looking into wireless, as there is complete frustration about

wireless on campus being completely unstable. We will be documenting complaints and will be submitting them to UTS so that they know what concerns the undergraduate population has.

• Gilani - with the 24-hour space by cafe, are there security locations for this?• Lewis - security will be worked on for the pilot in Mills. During the spring exam period, they will

be doing a 24-hour pilot and bring security in to do that for us.• Thomas - will the whole 1st floor be 24-hours?• Lewis - not sure but we will look at that option. At a minimum, we want the cafe to operate on a

24-hour period.• Jacob - for students with disabilities, are their new initiatives to ensure that Thode is accessible?• Lewis - I have met with Tim Nolan and we need to ensure that there is an accessible washroom on

each floor. We will also look into services for students with disabilities in the space. All tables were designed to be able to have students in wheelchairs able to use the desks.

2. Parking & Security Services - Terry Sullivan

• Sullivan - presented a powerpoint presentation and spoke about the Active Shooter program atMcMaster University (presentation attached to official minutes).

• Sullivan - most of these events tend to happen in the United States however we need to beproactive because that does not stop us from actually having these events happen in Canada. Wehave looked into how do we tell everybody on campus at the same time that something is going on? We have explored the option of text messaging however the towers that we have that carry the wireless signals would crash with the amount of numbers that the message would need to be sent to. We have gone through a whole series of events and we have identified gaps. We have also talked about closed circuit televisions but we would only be able to place these in a few areas on campus. We have discussed response time and what is our role in terms of security. We have 3 officers and one sergeant that is not armed on campus at all times. It is a lot easier at a school when you only have one building. We will be printing up brochures about what we have been discussing and potential ways of communicating to students’ when/if an emergency situation arises. We have also looked at installing a PA system in prime buildings so that we can give announcements from our security office. We would have electronic signboards up in every building that will relay certain messages. These signboards would only be used for emergencies and will not be used for advertisements so when that sign comes on, students will know that it is an emergency of some sort. We will be putting background information in the Silhouette and on the Daily News webpage for people to be informed. For the closed circuit televisions, we have hundred’s of camera’s on campus which are located primarily in parking lots. This type of camera monitoring is good but they are not in areas where if something happens on campus, it won’t


capture as they are mainly in parking lot areas not actual campus buildings. We have also been training our offices in conjunction with the Hamilton Police. The Student Affairs office works with residential life and the Centre for Student Development to remind when they are looking at someone with difficulty.

• Balkissoon - in between classes, what would the lock down option be during that time?• Sullivan - it all depends on where it would happen. We will respond fairly quickly but there will

still be a lag of time. Response time is from 6-12 minutes. The difference in American and Canadian Universities is that American University security personnel are armed. Our special constables are not armed; they have pepper spray, baton, and vests however they are not armed.

• Kasmani - what about open areas? We have a lot of open areas in many of our buildings oncampus.

• Sullivan - we can put up curtain walls to close in those areas. We hope that people will act fairly quickly in the event of an emergency. In classrooms and hallways, you can lock rooms. It is something that you do not want to think about but the whole purpose of contingency plans is to limit the number of people that will potentially be injured. These types of events are never victimless as unfortunate as that is.

• Thomas - what else have you thought about for communication to students?• Sullivan - some universities are putting in air raid sirens. I still think a PA system would benefit

this campus where we can get some sort of information out to students. We are hoping this would be the system that would be successful on this campus.

• Thomas - what about students that are not in buildings where the PA systems are located? Itwould not get to the students that are outside of buildings.

• Sullivan - this system would have a warning tone, which the alarm would be high enough that you could hear it from a distance. It would still be a loud noise that would alert students.

• Khalifa - the security office is located on the other side of campus, which is not central, so if a student were to witness something weird, it would be hard to get to the security office in time. What about options of a security station/office closer to the central campus?

• Sullivan - there is an officer in the student centre behind Compass. Students can also dial “88” onany campus phone and be connected to the security office immediately. We are working on the “88” option for cell phones as well. Our security prides themselves on being accessible.

• Jacob - will we have a practice procedure?• Sullivan - in May we will put up notifications. We want to get feedback. This practice procedure

would be a full-blown enactment. Full police response, full city notification, etc. Even our parking offices will be controlling the entrances of the campus.

• Jacob - for students that are outdoors, where would they be directed to go?• Sullivan - we have an evacuation route and have some arrangements with surrounding areas, we

are also trying to obtain a fire warden for every building on campus.• Jacob - in case of an evacuation, how would students, faculty, and staff help students with

disabilities?• Sullivan - there are a lot of different disabilities however we would use the same system now. We

also hope that students, faculty, and staff would make conscious decisions to assist these students.• Moran - would the locks in classrooms be external control or internal?• Sullivan - the locks they are looking at are locks that anyone inside could open the door yet you

cannot lock from the inside. The challenge with this option is where do we make keys accessible in the building in the event that someone locks themselves inside? When these emergencies happen, there is so much communication that goes one. The red phones across campus are pretty flaky in terms of reliability. We have been replacing those with circuit boards and have put out a tender to replace the red phones.

• Lanteigne - what about students in residence buildings?• Sullivan - I have not given up on the text messaging option. I think it is a great idea and I am sure

that companies are working day and night. I would like to have a company come in and do a final presentation. For the residence, we could do a mass notification on the telephone lines. There would be a specific ring and when you pick up it will give you an automated message. If you are on the computer and on the McMaster network on campus, a red notice bar would come across the


computer screen. We would like to have key notices going out to let people know what is going on.

• McColl - has there been any thought about arming McMaster’s security officers?• Sullivan - the legislation prohibits our security to be armed however we do not have an appetite

for arming our staff. We have a great relationship with the Hamilton Police.• Kasmani - how would we notify students that are still at home and on their way to classes?• Sullivan - if there were something happening on campus, you would not be given access to the

campus.• Prevalus - could you supplement your security with additional security services?• Sullivan - we employ additional security as warranted. There are the busy few weeks of school

where we have additional services. Quarters hires additional security staff during their busy nights. Depending on the nature of the event, we supplement our services with additional staff.We are also looking to increase cameras on campus in the event of something happening outside so that we can get different camera angles. When something gets out of hand, the Hamilton Policestep in and actual response is always the Hamilton Police.

• Jones - do you have any plans on arming security staff with tasers?• Sullivan - the use of tasers is a negative thing. We are all governed to with a use of force and in

the event that we need to use force, we use pepper spray. I have never seen tasers as a useful tool and we have only used pepper spray twice.

• Singh - with doing all of this preparation, do you think it could arouse someone to do something on campus?

• Sullivan - in all the experience I have had, I do not think it would be a desire to challenge the security mechanisms.

• Singh - is there any kind of internal backup if something were to shut off your control systems?• Sullivan - if one of our networks were to go down, it is picked up by another system. Our system

is not perfect but they are fairly robust systems.

3. MSU Board of Directors - Moran & Debski

• Moran - this is just an informational delegation about some of the plans that the MSU Board of Directors has been talking about for the New Year. We are looking at changing/expanding our full time staff structure within the students union. Since moving to the MUSC, the MSU has expanded a great deal and the MSU will continue to expand however the current structure that we have in place makes such expansion difficult. We are draining on our current staff that is currently employed by the MSU. We would like to introduce a reorganization of our internal departments. The first position we would like to introduce is a Retail Manager, which would oversee Underground, Undercovers, and Short Stop. Second position is Food & Beverage Manager, which would oversee Quarters, Union Market, and Central Liquor Facilities.

• Debski - we are also looking at introducing a Comptroller position. This position would develop and implement the network in conjunction with the Network Administrator. They would also assist with the Accounting Department, which could reduce our auditing fees. One of the recommendations from the audited statements is that there were shortcomings in certain areas and if we implemented a comptroller position, the position would see that these shortcomings would be taken care of.

• Moran - there is more that still needs to be worked out and we would like to have position approved at the first meeting in January with the steps completely ideally by the end of February. The expansion of the MSU could not be developed without the full time staff and we cannot stretch our current employees thin.

Moved by Moran, seconded by Prevalus that the SRA recess for 5 minutes.

In favor: 23 Opposed: 4 Abstain: 1


Opposed: Jones, McBride, Elivikis, Balkissoon Abstain: Debski Motion Passes

Recessed @ 8:10 p.m.

Call to Order at 8:17 p.m.


Absent ExcusedAbsentLateOthers Present

Balkissoon, Debski, Elvikis, Encinares, Ferguson, Gilani, Gruca, Israni, Jacob, Jarrad, Jones, Kasmani, Khalifa, Khan, Kong, Lanteigne, Lee, Maki, McBride, Moran, O’Brien, Pamukoff, Park, Pett, Prevalus, Saleem, Sharma, Singh, Stewart, Thisaveerasingam, ThomasDavies, Finley, Molenda, Vanderkruk

Speaker

Jennifer LeNestour (MSU member), George Farjou (FYC), Randall Lau (MSU member), Vas Bednar (MAC Bread Bin), Leah Shuparski (EFRT), Jason Buick (EFRT), Sarah Cuneo (Diversity Services), Vivan Lewis (Associate University Librarian), Terry Sullivan (Parking & Security Services), Jasmine Kochar (FYC), Dave Moore (MAPS/MSUAA), Noel Irwin (SASS ex-officio), M. Ninham (Recording Secretary) Doan

COMMITTEE BUSINESS

1. MAC Bread Bin - Bednar presented, report attached

• Bednar - report is attached. We will be closed during the month of December however if any requests come in via email, they will be answered. We have the meal exchange program coming up. I had the opportunity to respond to an opinion piece on food banks.

• Sharma - would like to congratulate you with meal exchange, we raise a lot of food.• Moran - what was the article that you responded to?• Bednar - it was an opinion piece on how food banks are ridiculous and utilized by single mothers

and welfare recipients. The article talked about how the food bank recipients are on the rise and how food bank coordinators share the responsibility of stigmatizing free access of food. There was a comment of why they put in all this free labour into a food bank when they do the same thing in grocery stores. She got some interesting responses.

• Sharma - can you send the SRA a copy of that article?• Bednar - yes.

2. Diversity Services - Cuneo presented, report attached

• Cuneo went through attached report

3. First Year Council - Kocher & Farjou presented, report circulated

• Kochar & Farjou introduced themselves and went through circulated report.• Moran - I just wanted to say that I think the FYC is going a fantastic job. I have seen them

around in the office many times and these two jumped right into their positions.

4. Emergency First Response Team - Shuparski presented, report attached

• Shuparski went through attached report.• Stewart - in your report it shows that injuries are up in numbers, is this because of the increase in

students?


• Shuparski - I think it is more awareness. We are targeting first years so that people are aware of our services.

5. Campus Events - no report submitted

• Jones - Bell has recently resigned from her position and we are in the process of hiring another Assistant that is why there is no report for the SRA.

6. Operations Committee - Jacob presented, verbal report

• Jacob - our first meeting was held last Friday. We had ample discussions and passing around new ideas. With these discussions, we hope to see a document for a reporting tool for all operations. We would like to have all operations report in a single document. Reports are to outline year plans, financial status, etc. We are looking to implement a staff satisfaction survey for the part time managers and CSR’s so that we can ask the employees of the MSU how they feel working for the organization. See how we can provide a better environment.

7. Finance Committee - Molenda not present, no report submitted

8. Executive Board - McBride presented, verbal report

• McBride - on the 13th we did not meet and on the 20th we had went into a 2 hour closed session meeting. We will be keeping you updated but I cannot report on anything currently.

9. Vice-President (Administration) - Jones presented, report attached

• Jones - went through attached report.• Ferguson - is the Welcome Week meeting an open session meeting?• Jones - I wouldn’t see why not, it is just a planning meeting.

10. CASA report - Sharma presented, verbal report

• Sharma - GET THIS OFF ARATI• Prevalus - when was the meeting?• Sharma - two week’s ago.• Prevalus - is this an open meeting?• Sharma - since we are not members, I did not feel it appropriate to bring delegates.

INFORMATION PERIOD

• Moran - have been away for the CASA conference. HSR will not likely be going on strike. The University fees committee met this past week - this committee has both undergraduate and graduate student reps, which is good to see. If you have any questions, please ask. The 50 Notebooks project is coming along. I am not sure where each notebook is currently. I have been receiving a lot interesting feedback from the surrounding community. This has inspired some surrounding colleges. Many of you know about the Pink Letter that is being circulated. I have received a number of emails from students who are upset about this letter. It is ridiculous and not really worth replying to. It can be a positive gain to use through other means. I expressed concerns about retaliation from students as something like this should not be responded to. It blames students but they are really only resulting that conclusion from a small number of students. They are not a large group. Retaliation would be a poor decision for students and us. I sent communication to the President of the AWWCA stating that it is very disappointing and that a lot of students are very disappointed in this publication. A large number of students do not know the difference between the AWWCA and WADS. The President of the AWWCA made a reply asking if I can get a copy of this letter to him. There will be more updates. I attended a campus town


association meeting where we discussed the membership issue in the AWWCA. MUSC seating has finally arrived. The student services committee has special funding in which the deadline for application is January 11th. If you have any ideas, it does have to involve the student affairs department.

• Sharma - last week I was at a bookstore conference. The University of Alberta bookstore and the Students Union came together to discuss the increasing prices of textbooks. They showed that there were problems in the way that textbooks were priced. These discussions resulted in a conference. It was good to join forces and ask questions. We learned a lot about photocopying and why we have to pay copyright laws on works created 500 years ago, we also discussed why do we have to keep creating the newer editions. We talked about how the University bookstore works, as they are the gatekeepers of academic materials. Bookstores deal with about 5 or 6 major publishers. They send sales reps to faculties and they approach the professor’s directly. They are competing with other publishers to give them the best textbooks. The professor chooses and they contact Titles to get the best prices. Professors do not get what the required textbooks are until last minute, which increases the pricing. When there are bigger classes, this also marks up costs to Titles and from publishers. There are challenges and frustration from students, bookstores, and Universities. Textbook prices have gone up and when they bundle up along with a CD manual, it is hard to sell back these types of textbooks when they are opened. We talked about how students do not use those CDs. The books all depend on the professor and how they use the books. Edition changes are also done every three years. Publishers have agreements with each different university and that is why you cannot resell course packs. I have learned that our pricing goes up when faculty chooses to have those extras in the packs. OUSA Executive found it interesting that the courses that have the most expensive textbooks are 1st and 2nd year courses with 100 or more students. The problem with this, as we understand that professor’s are intimidated but why are we paying for that. This is not something that students should take the burden for. Publishers sell their textbooks to us and we are the ones buying them. There is not enough consultation with students. If there is not adequate focus groups, how does that help a student? It was funny to see Publishers agreeing with our points. They did say that they do consult students but we have all agreed that we haven’t heard anything about this. We talked about enrolment data and we have to give the publishers our enrolment numbers. There is also a federal tax credit, you can get this and you do not need receipts. All University bookstores are part of this organization and they do federal conferences and they are really pushing for the elimination of GST on textbooks.

• Kasmani - I encourage all members to attend SRA socials. It is a good way to bond with members outside of meetings.

• Stewart - Santa Hog is scheduled for this Friday. It is an annual event that MES puts on to raise funds for the Interval House. We instituted some new measures only hog engineering classes. Sorry for any inconvenience.

• Jones - Eggnog is on Thursday, please RSVP if you haven’t already. Please bring in a nonperishable food item. SRA social was held before this meeting, please try to make it out to these. Please forward any suggestions to Davies. Good luck on your exams.

• Kasmani - the SOCS held their annual Charity Auction this past Friday and it was a good event.• Prevalus - the 3rd annual Black and White is being held on Thursday night, it you would like to

come out, I have tickets.

QUESTION PERIOD

• Kasmani - to Sharma - can you go over the names of the students that sit on the NART?• Sharma - GET NAMES OFF HER• Pamukoff - to Sharma - when you were working with Titles, how do they feel about professors

going to outsourcers to get their courseware packages?• Sharma - I do not think that they like it but they understand that this is the environment that they

work in. They have to understand the challenges that come within this type of environment.• Khalifa - to Sharma - we will be sending out letters to professors, maybe we can incorporate

evaluations for course materials to give professor’s ideas?


• Sharma - we did speak to the fact that there should be a question on our course evaluations. At Mac, we are far behind the times and all Universities use these evaluations differently. I think it is important especially when the professor decides to use new courseware packs.

• Thomas - to Sharma - since the professors do not hand in their selections on time and get penalized for this, would it be possible for us to implement a fine system?

• Sharma - it is very interesting when dealing with faculty because we cannot tell them what to do.I can bring the issue of faculty handing selections in late up but the larger issue is the lack ofconsultation with students from publishers.

BUSINESS

1. Close Nominations for MSU members to Standing Committees

Moved by Jones, seconded by Singh that the SRA close nominations for MSU members to Standing Committees.

• Speaker - we have two members nominated for Operations committee from the last meeting: Natalia Dmuchowska and Ryan Moreira.

• Balkissoon - nominated Alex McColl for Bylaws & Procedures, declined.• Singh - nominated Jasmine Kochar for Bylaws & Procedures, accepted.

AmendmentMoved by Jones, seconded by Singh that the SRA close nominations for MSU members to Standing Committees: Bylaws & Procedures (1) and Operations (1) thereby ratifying Jasmine Kochar to Bylaws & Procedures committee.

In favor: 29 Opposed: 0 Abstain: 1Abstain: Elvikis Motion Passes

Moved by Kasmani, seconded by Ferguson that each candidate be given 1 minute for opening statements, 5 minutes for questions and answers, and 1 minute for closing statements.

In favor: 28 Opposed: 3 Abstain: 0Opposed: Pett, Stewart, Jarrad

Motion Passes

• Dmuchowska was the only candidate present and spoke in allotted time given followed by question and answer period.

• The Assembly went into secret ballot vote.• The Speaker announced that Natalia Dmuchowska was the successful candidate.

Moved by Kasmani, seconded by Gilani that the SRA destroy the ballots thereby ratifying Natalia Dmuchowska as the MSU member to the Operations committee.

In favor: 30 Opposed: 0 Abstain: 0 Carried Unanimously

2. Close nominations for MSU members to Other Committees

Moved by Jones, seconded by Singh that the SRA close nominations for MSU members on Other Committees: Clubs Executive Council (1), Teaching Awards Committee (2), Elections (1), and MAC Bread Bin (1).

Speaker - current nominations are:


o Randall Lau for Clubs Executive Council o Ricky Singh and Inderjit Sunny Toor for Teaching Awards o There are no nominations for Elections or MAC Bread Bin

• Balkissoon - nominated Alex McColl for MAC Bread Bin, declined.

Moved by Saleem, seconded by Thisaveerasingam that the SRA close nominations for: Clubs Executive Council thereby ratifying Randall Lau and Teaching Awards thereby ratifying Ricky Singh and Inderjit Sunny Toor.


3. Close nominations for one MSU member to the University Affairs Committee

Moved by Jarrad, seconded by Singh that the SRA close nominations for one MSU member to the University Affairs committee.

• Speaker - nominated at the last meeting was Randall Lau.

Moved by Jarrad, seconded by Singh that the SRA close nominations for one MSU member to the University Affairs committee thereby ratifying Randall Lau.


4. Open nominations for one SRA member to Clubs Executive Council

Moved by Debski, seconded by Singh that the SRA open nominations for one SRA member to the Clubs Executive Council.

• Debski - we need an SRA member to sit on this committee. This is the perfect opportunity for a member that is not on any committees to participate in committees as required in the bylaws. This committee meets after business hours and does not meet on a regular basis.


5. Approval of Operating Policy 10 - Key Access

Moved by Moran, seconded b y _________ that the SRA approve the changes to Operating Policy 10 - KeyAccess as circulated and attached.

• No seconder - motion is off the table.

6. Open nominations for one SRA and one MSU member to the Honour M Award Selectioncommittee

Moved by Jones, seconded by Jacob that the SRA open nominations for one SRA and one MSU member to the Honour M Award Selection committee.


7. Open nominations for one SRA and one MSU member to the MSU Merit ScholarshipSelection committee


Moved by Jones, seconded by Jacob that the SRA open nominations for one SRA and one MSU member to the MSU Merit Scholarship Award Selection committee.


8. Open Nominations for one SRA and one MSU member to the J. Lynn Watson Award Selection committee

Moved by Jones, seconded by Kong that the SRA open nominations for one SRA and one MSU member to the J. Lynn Watson Award Selection committee.


• Speaker - have written acceptance for Jennifer LeNestour for Honour M committee.• Gruca nominated Alex McColl for J. Lynn, accepted• Singh nominated Jarrad for Honour M Award, accepted• Kasmani - it may be a good idea to sit on one of these three committees if you do not sit on any

currently.• Balkissoon nominated Park for MSU Merit, accepted

TIME OF NEXT MEETING

The time of the next SRA meeting is scheduled for:Sunday January 13, 2008

@ 6:30pm Council Chambers, Gilmour Hall 111


Absent Excused Absent LateOthers Present Speaker

ADJOURNMENT

Moved by Kasmani, seconded by Ferguson that the meeting be adjourned.

In favor: 15 Opposed: 8 Abstain: 1Opposed: Ferguson, Lanteigne, Maki, Park, Khan, Stewart, Singh, Jarrad

Abstain: Jacob Motion Passes

Adjourned @ 10:28pm

Balkissoon, Debski, Elvikis, Encinares, Ferguson, Gilani, Gruca, Israni, Jacob, Jarrad, Jones, Kasmani, Khalifa, Khan, Kong, Lanteigne, Lee, Maki, McBride, Moran, O’Brien, Pamukoff, Park, Pett, Prevalus, Saleem, Sharma, Singh, Stewart, Thisaveerasingam, ThomasDavies, Finley, Molenda, O’Brien, Vanderkruk

Dave Moore (MAPS/MSUAA), M. Ninham (Recording Secretary) Doan

/m n

Breadbin SRA Report Two Vasiliki Bednar

November 17th, 2007

A. Trick or Eat

We are proud to report on the success of the Meal Exchange Trick or Eat program. About 130 student volunteers came together in the atrium on Halloween and canvassed our McMaster Community for non-perishable food goods. We raised a total of ~3,222 lbs of food, all of which has since been donated to the Hamilton Food Share on behalf of McMaster University. The intent was to keep a small portion of the food for the Breadbin, but during donation two of my volunteers were confused and donated it all. I cannot fault myself or them for their kindness. Due to the support of MealExchange, we were able to have many professional posters up on campus, door hangars were placed on every door that we were to canvass, and walkie-talkies were lovingly donated from SWHAT. The key to the event wasn’t in student center tables or Facebook groups (both were utilized) but rather in the choice to harness pre-existing volunteer bases on campus. We have volunteers from SHEC, SWHAT, Maroons, SOCS, Mac Rugby and Mac gymnastics. We also held a meeting with the AWWCA and were featured in their newsletter; this is a positive promotion of McMaster students in the community. Next year, we would like to set up donation boxes in the UM and ShortStop, and start on campus planning right in September. Special thanks to Rez Life for their shopping carts.

B. Profile of the Breadbin

Having the Breadbin information tables in conjunction with MealExchange (which is a more recognizable program for some people because of previous high school involvement) has helped raise our profile on campus. We have seen an increase in service (2-4 a week) and have also been receiving some very kind feedback from our users. We are also supplying people with more hygienic products then usual - soap, tampons, and shampoo. Our bi-weekly publications in the Sil newspaper are another way to get our name around, and we were featured at the LIFT (free food giveaway) on Halloween and also on their posters.

C. Hungry for Change

This year’s Hungry for Change dinner is Tuesday November 27th at St. Paul’s church in Westdale (1140 King West). With OpenCircle, the Breadbin has been instrumental in the planning of the event. The theme is food insecurity, both national and locally, and there is a ticket discount if you bring a donation to our food bank. We have three different speakers for our panel discussion: biological interpretation (Dr. Sorger), political (policy) approach (Professer Govind Rao) and Julie Fleming, who helped initiate the Hamilton Eat Local Project (HELP). The Breadbin has been directing the funding, posters, tickets, planning, EOHSS bookings, etc. and it stands to be a professional in stimulating evening. Check out our posters on campus and pick up tickets at Compass.

D. New Intake System

After much work with our wonderful webmaster (Sarah) we have been able to upload the University of Ottawa’s intake program onto all the computers in the MSU committee room. Once all the existing food is implemented (end of December/start of January), we will be able to monitor what comes in and out of the Breadbin from any computer. This is another way that volunteers can become more involved and a very professional next step for the Breadbin.

E. New Locks

It is my pleasure to report also that new locks have been installed, so there is a greater level of security for the Breadbin’s food. Only I have access to the keys.

F. Cookbook

There was some trouble regarding the underground and the status of their designers - the details are unimportant but the gist is that we will be starting it WITH a template in January.

G. Volunteersone area where the breadbin continues to struggle is with volunteers. We are working to build a strong base; but the success of Trick or Eat was based on using ‘others’. More ways for volunteers to get involved (like our cookbook in January) and new slogan context for our new posters.

H. Decembertechnically, the Breadbin service is closed during the holidays, but if any requests for vouchers come in then I am going to service them.

MSUMcMaster Stwten REPORT

From the office o f the...

TO:FROM:SUBJECT:DATE:

Diversity Services Director - Sara Cuneo SRA reportSunday, November 25 2007____________

SRA

Summary

Diversity Services has embarked on a number of new projects over the first term . The following is a list of activities:

1) Diversity Expansion(continued)Because Diversity Services is a relatively new service, there has been much attention focussed on expanding the scope o f activities and solidifying Diversity policy. For example, it was discovered that there exists no W orking Alone Policy to be followed by volunteers when working in the Bridges building. As such, a great deal o f time has been spent implementing such policies and creating a training manual for volunteers. Both Security Services and the Health and Safety Committee have assessed the building and a panic button will be put in the Diversity office, in addition to a telephone in the main eating area. Such steps are being taken in order to safeguard students when in the facility. The M SU will now be creating its own working alone policy in order that other services might be able to utilize it for their volunteers.

Diversity will also be implementing changes in two Committee Coordinator areas. We are looking to change the manner in which the Indigenous Affairs Liaison is hired and this individual’s relationship to the M cM aster First Nations Students Association. There will be more information to come on this position in the near future. As well, Diversity Services was approached by a group o f students wishing to establish a W om en’s Centre in Bridges. If the proposal is approved, this would become a project o f the Gender Equity Committee. Again, more information will be shared as this project develops.

2.) PromotionsDiversity has also been working increase awareness o f the service. Posters are regularly displayed in the student centre and we have an active facebook. As well, the service held a Diversity Fair in October with a drumming program and informational stands from relevant campus and Hamilton organizations. The Director continues to represent the M SU at Anti Violence Network meetings and H RES’ inclusive community workshop program. There have also been a number o f articles in the Silhouette, such as a full page article on September Jewish and Muslim holidays.

3) BridgesW e are proud to announce that Bridge’s was nominated by PETA as the best vegetarian cafe on campus! Students can locate information on how to vote through the MSU website and there are exciting prizes in store for the winner, including a dinner sponsored by PETA. Bridges is now open to the public until 10 pm and both beverages and snacks are served at the newly renovated Chit Chat Corner. This is a quiet space and prime study location. Bridges is also looking for musicians to perform during the evening hours, absolutely free. Also from Bridges: a display case has been ordered and will be set up in order to advertise upcoming Bridges events and religious/cultural holidays. Bridges events continue to operate smoothly and our coordinator has created a new website and online booking form.

4.) Programming InitiativesDiversity Services, through its volunteer committee coordinators, has embarked on a number o f projects:

The Jewish-Muslim Leadership Training Program- Student participants attended an initial training workshop with Carol Wood, the university Chaplain, and members o f the Hamilton Jewish-Muslim Dialogue Committee. The second program was organized by Diversity in conjunction with Settlement and Integration Services Organization (SISO), and a van took participants on a tour o f a Hamilton mosque and synagogue. The next program will be taking place in January and participants will be volunteering at the Out o f the Cold Soup kitchen. This has been a valuable experience and students continue to be excited to discuss the similarities and differences in their religious traditions.

Disability Awareness Speaker Series- Organized by CSD and with the support of Diversity Services, a number o f speakers were brought to the student centre marketplace in order to discuss relevant legislation regarding disability rights and to discuss the situation o f disabled students on campus. This program was well attended and Diversity will most likely be working with CSD again in order to promote disability rights during Diversity W eek in January.

Ogwahsroni: We A ll M ade It- Diversity Services partnered with Indigenous Studies and the M cM aster First Nations Students Association in a celebration o f Indigneous art and culture. The event took place on November 8 and featured artists such as Santee Smith and renowned playwright Thomson Highway. M SU Diversity Services continues to work closely with the First Nations group, attending their executive meetings and planning for future events.

M ediation- The M SU ’s mediation team received training this past October. They are working with Tim Cameron from Judicial Affairs in order to resolve their first conflict, which was received this week.

Upcoming EventsDiversity Services is busy creating programming in a number o f other areas. Diversity Services will be recruiting students to attend a Holocaust Education program in Poland

called the March O f Remembrance and Hope and for which M cM aster has received thousands o f dollars in scholarship money. An information session will be held this coming December.

Diversity W eek will be held January 21-25 and will be our biggest program this year. This week will feature:

□ W orld Religions Day,□ The Gender Matters Conference□ Anti Racism W orkshop Series□ Beverly Jacobs from the Native W om en’s Association o f Canada□ Disabilities movie screening and discussion.

I f you have any questions or concerns, please fe e l free to contact diversity services at x26603 or diversity@ msu.mcmaster.ca

mailto:[email protected]

TO: M embers o f the SRA FROM: Leah Shuparski, EFRT Program Director SUBJECT: EFRT Report DATE: November 12 2007

IntroductionThe M SU EFRT has been busy lately; both in terms o f call volume and equipment/ protocols.

Pulse Oximetry and Symptom ReliefAs o f Friday November 3r , the EFRT is now running with a comprehensive symptom relief protocol. Responders, depending on their seniority level with the team, can now administer ASA for patients having an acute M I (heart attack). W e are also now assisting patients with their nitroglycerine or ventolin administration (for asthmatics). This puts our team at the forefront o f first response in Canada.

W e are also now using the pulse oximeter, which was purchased with money allocated by the M SU in the summer months. W e have already used it multiple times since it was put in the pack on Friday November 3rd. Responders are finding it very helpful to have, it is one more piece o f the puzzle we can use to make the best treatment decisions for our patients. The pulse oximeter goes hand in hand with our symptom relief protocol: we can see how effective the ventolin was in relieving the patients’ symptoms.

Call Volume UpdateAs o f November 12th 2007, we have responded to 283 calls. Twenty-three o f these calls required an ambulance, and 71 o f them required transport via Security Services, either to M cM aster University Medical Centre, or to another location. The largest proportion of our calls have been musculoskeletal injuries (22.6%), followed by soft-tissues injuries (19.1%), then alcohol/drug related calls (14.8%). At the end o f November o f 2006, we had received 299 calls.

Equipment IssuesEFRT has had to switch back to a larger model o f Automated External Defibrillator (AED). Its capability is actually better than our old unit, but the increase in features is not necessary for our service. The switchover required much time and effort: we needed to retrain all team members, as well as program the new unit. The new unit is much larger and heavier than the previous model. W e will look into eventually purchasing a smaller,

more compact unit that is better suited to our purposes.

ACERT ConferenceFive members o f EFRT attended the M ixer conference for members o f the Association of Campus Emergency Response Teams on November 9th-11th at University o f Toronto Scarborough Campus. At this conference, members o f different teams are mixed together so that teams can get to know each other and learn new skills. During the competition, a rookie EFRT member placed third with her team. I am proud to report that with our new symptom relief program and pulse oximeter, we have the highest standard o f care o f any student first response team in Canada. Responders attended seminars on a variety of subjects, including “W hat to say when someone is very ill”, Quality CPR: The Missing Link and Tactical Paramedicine. D irectors’ from different teams also met to discuss issues and/or problems, as well as to network and share resources. We look forward to attending the larger, National Conference o f Campus Emergency Response (NCCER) in February.

Recruitment of New MembersThe EFRT now has 8 new members. This brings our team total to 25 responders. These 8 new members completed their First Responder Training on October 19-21st, and started shadowing other responders immediately afterwards. On November 1st, the rookies started running shifts as our third responder. They are doing great so far!

Standard First Aid CoursesOur First Aid courses are becoming increasingly popular with students, as they are realizing that we are an economical, convenient option. So far this year we have taught 93 students Standard First Aid and/or CPR, during 3 course weekends. We have also received approval to purchase new Defib ACTARs and AED trainers, to fulfill the Red Cross requirements. These will be arriving shortly and put into use immediately. W e have earned approximately 12000.00$ from our first aid courses so far; we expect to far surpass the projected year total long before the end o f our fiscal year.

Public RelationsOur public relations video, created at the end o f the last school year, made its’ debut at M SU W ho day. It was very well received, and we will be working on posting it on the website shortly.

Ride-outsEFRT will be starting ride-outs with Hamilton EMS shortly. These ride-outs are very beneficial, as we learn while watching and helping the paramedics. We also get a chance to explain to medics what our skill set is, and makes patient transfers from our care to EMS much smoother. W e look forward to continuing to improve our relationship with EMS.

REPORTFrom the office o f the...

TO: SRAFROM: Linda Phan & Kelly CobeySUBJECT: Maroons/FIT UpdateDATE:___________________ November 13, 2007_______

Since the last meeting...

MSU OlympicsEvent was a Huge Success! The Faculty o f Kinesiology won the M oose Bowl once again and the Faculty o f Engineering won the Beaver Cup. Follow -u p is to collect the money owing by respective faculties.

Terry FoxGrand Total o f $26,214.49 was raised for the cause. Organization committee very happy about the results o f this years run, and are looking at ways to get more ‘team registration’ and participation for next years event.

Maroons Opening CeremoniesHeld on Sunday September 19th in T13/125, with a successful turnout with many new faces!! We discussed our year plans, up coming events and ways to get involve. W e did cheers and sold many suits!

HomecomingFairly good turn out at the Football Game, the maroons helped Ryan Moran sell “GO- M AC-GO” T-shirts in support o f the United Way. Many Maroons residence rep game out to the Football Game, to support and cheer on the winnings o f the Marauder.Maroons also got into the Homecoming game free with their suits, which were a difficulty last year. Although a small turnout, the kickoff cocktail party was a success with many positive feedback! The event would have been more successful if it was not a 19+ event.

SOS-Shave for the CureM aroons once again volunteered to fundraise and help with Smiling over sickness to raise funds for pediatric cancer. A lot o f the maroons pitched in and donated to this amazing cause. With this success, smiling over sickness asked us to partake in Locks for Love in January

Pumpkin HikePumpkin Hike ran on October 26th, 2007. W e had an amazing turnout o f both volunteer staff and community participants. This year saw one o f the largest and enthusiastic maroon participations ever. Campus clubs including SCSN, SOS, Habitat, EFRT, SOCS

and the M aroons all helped facilitate the event. The trail was moved back into the forest this year; however in future year we would suggest an alternative route for safety reasons.

AthleticsAttendance at athletic events has been struggling due to football games being off campus, and student’s schedules. With regular buses taking students down to the games a decent number o f M aroons attended.

IntramuralsThis year the maroons participated in three intramural sports, Co-rec Volleyball, Co-rec Outdoor Soccer and Co-rec inner tube. Unfortunately, we were defeated in the volleyball play-offs. In soccer we were unable to make it to the playoffs. Our last hope rests in our inner tube team, which is currently undefeated!!

MAC Fights Aids and PovertyTo kick start the Mac Fights AIDS and Poverty campaign before next terms main events, on November 9th we offered a bus tour to N iagara Falls Fallsview Casino and Dragonfly Nightclub. Nearly 90 tickets were purchased for the event, which saw two busloads of students participating. Funds raised from this initial event are going to support the M cM aster chapter o f Habitat for Humanity and United Way.

Titles Round-UpThe month o f September raised $9488.77. October and Novembers funds will be given to the United Way. Applications are now being considered for December and onwards round-up money.

Maroonie Days:Many dedicated M aroons have been consistent with wearing their suits on the 19th day of every month and have been entered into monthly draws to win concert tickets and gift certificate.

Trick or Eating:M aroons helped out M acBread bin this year with their trick or eating with a successful turnout from the Maroons. W ith the many maroons partaking in this event, we finished our street in one hour.

Upcoming Events

Bathtub projectOnce again, we will be helping out with the annual bathtub project. Details o f out role will be outlined this week at a organizers meeting.

Maroons-Fit Advisory Board MeetingDate to be determined later this week. Looking at meeting Thursday November 21st.

Resident rep projectStill in the works o f a festiv ity tree that w ill bring jo y and the spirit o f the holiday to each and every student. I t w ill provide great exposure to M aroons and team building skills to the resident reps.

Get-together with the WW reps.With the success o f many events this year, many businesses has offer the M aroon their gratitude by giving us cheap deals a t West end pub and Boston pizza, which we decided to reunite with our W W reps fo r a holiday dinner.

SRA REPORTVice President Administration

To: Student Representative Assembly

From: Paul Jones, Vice-President (Administration)

Re: SRA Report

D ate: Sunday, November 25th, 2007

In tro : It is difficult to believe that it is the end o f November already. The first term has flown by and although there is less project-based work for me to accomplish, I ’ve still got plenty to keep me busy. The majority o f the Vice President Administrations time during the first term is a lot o f day to day management, which includes lengthy meetings, one or two emails a day and visiting the services on an individual basis. So with out further ado here is my report, as always if you have any questions or comments regarding this report please don’t hesitate to contact me.

Year Plans : I have been meeting with PTMs regarding their year plans to review the progress that has been made to date and if they have encountered any problems. As well as to gauge their second semester goals. These went/ are going extremely and I’ve been impressed with all o f the PTM s to date.

Hiring: Second term always brings PTM hiring with it. The plan this year is to post the PTM positions before the Christmas break, have them end in January and then hold interviews the third week o f January. This will hopefully allow us to have all PTM s hired by mid- February.

S W A G : Thanks to the help from Julianne and the office clerks who have continuously kept the rack at the front stocked with Almanac’s throughout the year they are almost gone. That being said we still have plenty mugs and pens left to distribute. I have been giving some o f these items away throughout the term as prizes for clubs and groups who are looking for items to give away. But if anyone is looking for some great Christmas gifts to give out, come talk to me.

1

Welcome W eek Planning: As I mentioned in the last report the planning for W elcome W eek 2008 has already commenced. M eetings are currently being held roughly once a month to bring together last years planning team as well as transition the new faculty planners into their roles.

P J Parade: Christina Burns and I have been meeting with members o f the AWWAC as well as the police to better coordinate our efforts next year o f the PJ parade. The extent of these discussions has been to raise concerns that came out o f this years PJ parade and attempt to address them. W atch for future updates on this issue.

M id Year Evaluations: I have recently sent out evaluation packages to the PTMs for them to fill out as well as have volunteers fill out as well. Once I get these back I will be providing feedback to each o f the PTMs. These evaluations are useful to keep the PTMs accountable as well as to let them know how they are making out in regards to their services. Board evaluations have been distributed to the SRA members for them to fill out as well.

Frost Week: Planning has once again for frost week. Frost week is designed to emulate W elcome W eek only in a smaller scale. The student relations committee has once again been working to bring together groups from across campus to better promote and support frost week. A schedule has been set and posters are being designed and should be up within the week.

Homecoming 2008: Planning has started on Homecoming 2008 despite the fact that it’s 10 months away. Talks have been held with the Alumni Association regarding how to ensure homecoming 2008 is a large event as well as how to encourage recently graduated grads to return to the event. W e are currently looking at targeting grads 5-10 years out, as these are the people we feel would most likely attend an event.

Safety W a lk : As noted in my last report I ’ve been asked to sit on the safety walk about committee. This committee is charged with ensuring that any issues surrounding the safety o f people on campus are addressed. W e have met once so far and conducted a safety walkabout o f the Arts quad area. Our next meeting is scheduled for January where we will take on another part o f campus.

M S U W ho Day: This event was held on November 6th. Although I would have liked a somewhat higher turnout o f students, overall I felt it was a great event and those students who did choose to check it out got a lot o f useful information about the M SU and M SU services.

Future Projects

PTM Evaluations/BoD Evaluations Frost W eek PTM HiringM SU Promotional Pamphlet

2

Meetings

Young AlumniSocial Science General Meeting Humanities General Meeting PTM MeetingStudent Relations Committee (SRC)Presidents Advisory Committee on Transportation and Parking (PACTP) Presidents Advisory Committee on Community Relations (PACCR)Presidents Advisory Committee on Building an Inclusive community (PACBIC)M SU and YouCFM U Board of DirectorsQuarters Planning MeetingsInter Residence Council Proper (IRC)Student Services Committee (SSC)Ainslie- W ood W estdale Community Association (AWWCA) By-law meeting

Events Attended

Christmas Parade Float QSCC Drag Show IRC FormalNew Chancellor’s DinnerChancellor’s first convocationPumpkin HikeSOCS Charity AuctionEdwards Hall W orld TourInternational Students DinnerAmerican Thanksgiving Hosted by AlumniRemembrance Day Service

3

McMaster StudentsMSUOperating Policy 10 - Key Access

1. PURPOSE

1.1 To ensure access to MSU space and facilities is conducted in a secure and effective manner.

2. DEPOSITS

2.1 A deposit of $50 per key, up to a maximum of $100, will be required from all individuals issued keysto MSU controlled space (Full-Time staff, excluding Board of Directors and Intern Staff, shall beexempt from the deposit requirement);

2.2 Deposits shall automatically be deducted from that individual's payroll during the first pay period of October; non-paid employees (i.e. volunteers) must leave a deposit in the form of cash or cheque;

2.3 Upon return of keys, the deposit shall be reimbursed through payroll with accrued interest of no less than 4% for the duration of the deposit;

2.4 Each employee being issued a key(s) will be required to give written consent authorizing a payroll deduction for the key deposit;

2.5 Costs associated with lost keys and any re-keying costs, if applicable, shall be the responsibility of the individual that was issued that key;

2.6 Keys issued for multi-person use by non-paid employees (i.e. volunteers) or employees who are not managers shall be the responsibility of the respective department manager.

3. DISTRIBUTION

3.1 Part-time Managers (including Committee Chairs and department heads), Full-Time Staff, and the Board of Directors shall be issued keys to their individual offices;

3.2 Access to Main Office keys shall be limited to:

3.2.1 Board of Directors;3.2.2 Business Manager;3.2.3 Full-Time Staff with offices in the MUSC 201;3.2.4 Other Full-Time Staff upon request;

3.3 Master keys shall only be used under direct supervision of the individual authorized to have that master key. Access to master keys shall be limited to:

Approved 96F (Sept. 8/96) Revised 07K (Nov 25/07)Revised 96Q (Mar 23/97)Revised 97R (Mar 15/97)Revised 98N (Jan 24/99)Revised EB03-06 (Jun 25/03)

OPERATING POLICY 10 - Key Access - Page 2

3.3.1 Board of Directors;3.3.2 Business Manager;3.3.3 Network Administrator;3.3.4 Administrative Assistant;3.3.5 The Comptroller.

3.4 There shall be a limit of five (5) keys issued per department, with the exception of keys for the MSU Main Office;

3.5 Part-Time managers may sign out a second set of keys to each of their access areas that is to be left at the MSU Main Office Reception Desk in MUSC 201. These keys are to be left for members of Executives, committees, or volunteers who require access to that space. A student card must be left at the Reception desk before the key(s) can be signed out. The Part-Time manager shall provide a list of names of the people that are authorized to sign out the key(s). The Part-Time manager shall resume full responsibility for the second set of keys when they are signed out.

4. MAIN OFFICE ACCESS

4.1 Access to the MSU Main Office and Accounting Office outside of regular business hours, shall be limited to those individuals officially issued keys to those offices as listed in section 3.2. Any other individuals may have access under direct supervision of an authorized key hold as listed in section3.

5. EXCEPTIONS

5.1 A limit of five (5) keys be issued per department, unless an exception to this policy is made by the Board of Directors on an individual basis.

Documents

AGENDA - SRA 07K PROCEDURE DELEGATIONS FROM THE … · 2013-01-30 · AGENDA - SRA 07K STUDENT REPRESENTATIVE ASSEMBLY Sunday November 25, 2007 6:30pm Council Chambers, Gilmour Hall