AGENDA SEWER AUTHORITY MID-COASTSIDE Board of Directors1307B359-C05A... · 2014. 1. 27. · AGENDA SEWER AUTHORITY MID-COASTSIDE Board of Directors Regular Meeting 7:00 PM, Monday,

AGENDA

SEWER AUTHORITY MID-COASTSIDE Board of Directors

Regular Meeting 7:00 PM, Monday, January 27, 2014

SAM Administration Building, 1000 N. Cabrillo Highway, Half Moon Bay, CA 94019

1. ROLL CALL/PLEDGE OF ALLEGIANCE

2. PUBLIC COMMENT / ORAL COMMUNICATION

A. Special Order of the Day – Election of SAM Officers B. Special Order of the Day – SAM OPEB Actuarial Study – Presenter - Steve

Itelson

3.

4.

CLOSED SESSION A. Public Employee Appointment – Government Code Section 54957(b)1 Title: General Manager CONSENT AGENDA A. Approve Minutes of November 18, 2013 and January 6, 2014 B. Receive and File Manager's Monthly Reports for November 2013 and December 2013, including, for each month: a. Monthly Flow Report: November | December b. Financial Statement: November | December c. Monthly NPDES Report: November | December d. Collection System Data: November | December C. Approve Disbursements for December 2013 D. Approve Disbursements for January 2014

5. OLD BUSINESS A. Conduct Public Hearing on Proposed Non-Domestic Waste Source Control (NDWSCP) Fee Schedule for FY2013-14 a. Open Hearing b. Manager’s and Secretary’s Statements c. Public Comment d. Close Hearing B. Adopt Resolution No. (next number in sequence), Establishing Schedule of Fees for Use in Conjunction with NDWSCP for FY2013-14 C. Receive Information on General Engineering Services Expenditures as Compared

to Budget For FY2012/13 D. Authorize Payment of Revised CDP Fees for Annual Weed Abatement

SAM Agenda Page 2 of 2 January 27 2014

6. NEW BUSINESS A. Preliminary Presentation by Community Members and Possible Discussion of a

Concept for Relocation of Kehoe Watercourse B. Review and Approve Schedule of 2014 SAM Board Meetings

7. INTERIM MANAGER’S REPORT

• Update on Current Activities o Wastewater Treatment Plant Activities o Collection System Activities o Administrative Activities o Inter-Agency Meetings

• 2014/15 Budget Preparation Update • Anticipated Manager’s Items for February Agenda

o Computer Purchase Policy o Initial Draft of Code of Ethics o Personnel Policy

8. ATTORNEY'S REPORT

A. Report from CASA Attorney’s Committee Meeting of November 8, 2013

9.

DIRECTOR'S REPORTS

10. PUBLIC COMMENT / ORAL COMMUNICATION

11. ADJOURNMENT

NEXT: Regular Board Meeting: 7:00 p.m., February 24, 2014 SAM Admin Building

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SEWER AUTHORITY MID-COASTSIDE BOARD MEETING

NOTES & GUIDELINES

Any writing that is a public record and relates to an agenda item for an open session of a regular meeting, that is distributed to the Board less than 72 hours prior to the meeting, is available for public inspection, during normal business hours, at the District address, the address of which is set forth above.

Board meetings are accessible to people with disabilities. Upon request, this agenda will be made available in appropriate alternative formats to persons with a disability. Request for a disability-related modification or an accommodation in order to participate in the public meeting should be made to Susan Turbay at (650) 726-0124 2 (two) days in advance of the meeting.

Meeting Date: January 27, 2014 Agenda Item No: 2A

SEWER AUTHORITY MID-COASTSIDE Staff Report

Subject / Title Special Order of the Day – Election of SAM Officers

Staff Recommendation: Elect officers Fiscal Impact: None. Discussion/Report: Each year the SAM Board elects officers for the coming year. To assist with appointments for the 2014 calendar year, the chart below indicates the current positions held by each SAM Director. Below is an excerpt from SAM’s JPA Agreement, addressing officers: H. Officers. The Authority shall have three officers: Chairman, Vice Chairman and

Secretary. The directors of the Board shall select from the Board these three officers who shall hold office for a period of one year, commencing January 1 of each year; provided, however, that the current officers appointed shall hold office until December 31, 2014, and provided further that, in the event that a member agency removes from the Board a director serving as an officer, the Board shall appoint another director to fill the vacant office for the remainder of that fiscal year.

1. The Chairman shall preside at the meetings of the Board. The Chairman's duties

shall be to call meetings to order, adjourn meetings, announce the business before the Board in the order in which it is to be acted upon, recognize directors and non-directors entitled to the floor, put to vote all questions moved and seconded, announce results of votes, maintain the rules of order, execute documents on behalf of the Board when duly approved for action, and carry out other duties set forth in the bylaws. The Chairman shall be entitled to exercise his full voting rights on all questions before the Board and need not relinquish the chair to discuss a question before the Board.

2. A Vice Chairman shall be selected and hold office in the same manner as the

Chairman and in the absence of the Chairman shall preside and hold the same powers as if he were the Chairman.

Staff Report Special Order of the Day - Election of SAM Officers January 27, 2014 Page 2

3. A Secretary shall also be selected from the Board.

4. The Board shall also appoint one of its officers to be the Treasurer.

Board of Directors Name Position Agency Represented

Leonard Woren Chair Granada Sanitary District Jim Harvey Vice-Chair Montara Water & Sanitary

District Alan Alifano Secretary/Treasurer City of Half Moon Bay

Matthew Clark Director Granada Sanitary District Scott Boyd Director Montara Water & Sanitary

District Rick Kowalcyzk Director City of Half Moon Bay

Project Committee – Created per JPA Article VI

Committees Directors Wet Wthr Flw Mgmt Project (Est.

2/25/08) Boyd, Harvey, Lohman, Woren

Standing Committees

Committees Directors Recycled Water Committee (Est.

9/22/08) Fraser, Boyd, Lohman

Ad Hoc Committees Committees Directors

Personnel Committee (Est. July 2012)

Woren, Harvey, Alifano

Other Assignments

Name Manager

Meeting Date: January 27, 2012 Agenda Item No: 2B


Subject / Title Adopt Study Completed for Triennial Other Post Employment Benefits (OPEB) Evaluation

Staff Recommendation: Adopt Findings and Recommendations for SAM Other Post Employment Benefits (OPEB) Evaluation as Required by GASB 45 Fiscal Impact: The Study provides information for use by SAM to account for OPEB liabilities. No fiscal impact. Discussion/Report: In 2004, the Government Accounting Standards Board (GASB) issued GASB Statement No. 45 (“GASB 45”), Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. GASB 45 requires government employers to measure and report the liabilities associated with other postemployment benefits (OPEB) besides pensions. These OPEBs could include post-retirement medical, pharmacy, dental, vision, life, long-term disability, and long-term care benefits that are not associated with a pension plan. Typically, an actuarial is retained to complete this analysis. For agencies with 200 or fewer employees, the evaluation is required every three years. The previous OPEB study was adopted in 2010. In August 2013, the auditors informed SAM that the audit could not be completed until after a new OPEB study is adopted by the Board. SAM’s purchasing policy requires staff to obtain multiple proposals for work with a cost exceeding $5,000. Therefore, in August 2013, Staff requested and received proposals from two firms: Bickmore and Stephen Itelson. Stephen Itelson submittal a proposal that demonstrated his understanding of SAM’s needs and provided the document at a lower cost than Bickmore. In September 2013, SAM authorized Stephen Itelson to proceed with the work for a cost not to exceed $3,600. Mr. Itelson has completed the OPEB study and has discussed findings with staff and SAM’s accounting firm. The attached OPEB report describes and documents the work that was completed by Mr. Itelson. In summary, the agency’s OPEB liability is lower than projected in 2010, mainly due to the use of a less conservative accounting

SAM Board of Directors OPEB Actuarial Study January 27, 2014 Page 2

Staff Rpt - 2B OPEB Report

approach. Mr. Itelson will make a presentation to the Board that provides highlights of the study. Proposed Motion: Adopt the Report titled, “Actuarial Analysis Of Retiree Health Benefits, Sewer Authority Mid-Coastside As Of June 30, 2013” prepared by Stephen T. Itelson.



Subject / Title: Approve Minutes for the November 18, 2013 and January 6, 2014 SAM Board Meetings.

Staff Recommendation: Approve Minutes for the November 18, 2013 and January 6, 2014 SAM Board Meetings.

Fiscal Impact: None.

Discussion/Report: Attached are the Minutes for the November 18, 2013 and January 6, 2014 SAM Board Meetings for review and approval.

Recommended Motion: Motion for Approval of Consent Agenda Item 4A.

SF1 1946682v.1 30050/00000

MINUTES SAM REGULAR BOARD MEETING

November 18, 2013 1. CALL TO ORDER: Chair Woren called the meeting to order at 7:02 p.m. at the SAM Administration Building, 1000 N. Cabrillo Highway, Half Moon Bay, CA. ROLL CALL: Present: Directors Kowalczyk, Alifano, Woren, Harvey, Boyd, Clark

STAFF PRESENT: Interim Manager Housen, General Counsel Copeland, Technical Svcs. Supv. Pullin, Supv. of Admin. Svcs. Tracy and Recording Secretary Turbay. 2. PUBLIC COMMENT/ ORAL COMMUNICATION - NONE 3. CLOSED SESSION - NONE 4. CONSENT AGENDA Chair Woren noted a typo at the bottom of page 3, in the Attorney’s report, in the minutes of October 28, 2013. General Counsel Copeland suggested alternate wording to replace the typo. Director Boyd suggested deferring the approval of the November disbursements until later in the meeting. Director Alifano moved and Director Boyd seconded the motion to approve the following agenda items with the amendment to the minutes as discussed and holding the approval of the November disbursements until later in the meeting: A. Approve Minutes of October 28, 2013 Board Meeting B. Receive and File Manager’s Monthly Report for October 2013, including: a. Monthly Flow Report b. Financial Statement c. Monthly NPDES Data d. Collection System Data C. Authorize the Scheduling of A Public Hearing on Proposed Non-Domestic Waste Source Control Program (NDWSCP) Fee Schedule for FY2013-14 Alifano/Boyd/8 Ayes/0 Noes. The motion passed. 5. OLD BUSINESS

A. Discuss Status of Recruitment of General Manager Chair Woren informed the Board that Bob Murray and Associates have 9 applicants that they would recommend be considered for the position of General Manager. A discussion ensued.Tthe General Manager recruiting committee members concurred that they would schedule 2 nights for interviewing and check schedules to see if they can arrange a special Board meeting on Monday December 2nd, and Monday December 9th if a second meeting is needed. 6. NEW BUSINESS A. Receive Information on Operating Revenue Expenses as Compared to Budget for FY2013-14

Minutes of SAM Regular Board Meeting – November 18, 2013 Page 2 of 3

SF1 1946682v.1 30050/00000

Interim Manager Housen reviewed the staff report and informed the Board that the operations and management budget for FY2012-13 has been over expended by $86,000, so there is no anticipated year-end O&M refund to the Member Agencies. She stated that this information needs to be confirmed through the completed audit, and that these finalized expenditures and the necessary follow-up actions will be presented at the January 27, 2014 Board meeting. A discussion ensued. Kevin Andersen of Parsons Andersen CPAs, LLC, addressed the Board and stated that engineering costs were over by about $200,000. Following discussion, Director Kowalczyk requested the details of what is in the account and if the costs were allocated correctly to various projects. Director Alifano moved and Director Boyd seconded the motion to authorize staff to defer the discussion regarding issuance of refunds to the SAM Member Agencies until the January 27, 2014 Board meeting with an explanation of overages and possible recommendations as to how this problem can be avoided in the future. Alifano/Boyd/8 Ayes/0 Noes. The motion passed. B. Authorize Payment of CDP Fees for Annual Weed Abatement Interim Manager Housen discussed the coastal development permit fees for the annual weed abatement program. She stated that, before the permit can be issued, a biological resources evaluation and report has to be done by the City and distributed to various agencies for review. She stated that the City has proposed using TRA for this evaluation and report. A discussion ensued. Chair Woren requested a quote from H.T. Harvey & Associates, being a group with previous experience on this matter. Following discussion, Director Alifano moved and Director Harvey seconded the motion to proceed with the biological assessment and authorize staff to proceed with the commission of the study and payment of the coastal development permit fees for annual weed abatement, with a request of the City that it also obtain a quote from H.T. Harvey & Associates. Alifano/Harvey/8 Ayes/0 Noes. The motion passed. C. Discuss Capital Replacement Planning Priorities Interim Manager Housen presented an overview of a strategic asset management approach for the development of a capital improvement program (CIP), and discussed how such an approach would be beneficial to SAM. . Following her presentation, a discussion ensued. Director Kowalczyk then moved and Director Boyd seconded the motion for the Interim General Manager to follow her recommended next steps regarding the development of a strategic asset management plan based upon an overall system review, by working with the Member Agency Managers, and, if necessary, engineers, in the development of an overall system review, and bring that review back to the Board in order that it may proceed with the development of a CIP. Kowalczyk/Boyd/8 Ayes/0 Noes. The motion passed. 4C. DISBURSEMENTS Interim Manager Housen informed the Board that check #75604 to the City of Half Moon Bay, in the amount of $8,100 for the CDP fees for annual weed abatement, will be voided and reissued after obtaining another quote from H.T. Harvey & Associates. Director Harvey moved and Director Kowalczyk seconded the motion to approve the November disbursements with the exception of check #75604. Harvey/Kowalczyk/8 Ayes/0 Noes. The motion passed. 7. INTERIM MANAGER’S REPORT Interim Manager Housen updated the Board on the OPEB study preliminary results, her working with SAM’s employment counsel in the updating of SAM’s personnel policies, and anticipating new policies which will be brought to the Board at the January Board meeting. She also reminded the Board that, because of the

Minutes of SAM Regular Board Meeting – November 18, 2013 Page 3 of 3

SF1 1946682v.1 30050/00000

cancellation of the December Board meeting, staff will be contacting Board members to sign checks for December disbursements. A discussion ensued. Following discussion, no Board action was taken. 8. ATTORNEY’S REPORT - NONE 9. DIRECTORS REPORT Director Kowalczyk suggested a Code of Ethics be considered for SAM; he offered to share the City of Half Moon Bay’s recently approved code of ethics with the Board at a future meeting. Chair Woren mentioned that he had attended the Senate Subcommittee meeting regarding safety issues. 10. PUBLIC COMMENT/ORAL COMMUNICATION - NONE 11. ADJOURNMENT Hearing no objection, Chair Woren adjourned the meeting at 9:03 P.M. to the next regular meeting, to be held on January 27, 2014. Respectfully submitted, APPROVED BY: Susan Turbay Recording Secretary BOARD SECRETARY

MINUTES BOARD OF DIRECTORS SPECIAL MEETING

January 6, 2014 1. CALL TO ORDER – Chair Woren called the meeting to order at 6:07 P.M. at the SAM Administration Building, located at 1000 N Cabrillo Highway, Half Moon Bay, CA. ROLL CALL: Present: Directors Woren, Harvey, Boyd, Kowalczyk, Alifano, and Lohman (for Clark) STAFF PRESENT: Interim Manager Housen, Tech Svcs. Supv. Tony Pullin 2. PUBLIC COMMENT / ORAL COMMUNICATION Tim Costello, SAM Operator, addressed the Board and thanked them on behalf of SAM employees for participating in the SAM Christmas luncheon. 3. CLOSED SESSION A. Public Employee Appointment – Government Code Section 54957(b)1 Title: General Manager The Board went into Closed Session at 6:09 p.m. The Board came out of Closed Session at 10:15 p.m. Interim General Manager Housen reported there was no reportable action. 4. ADJOURNMENT The meeting was adjourned at 10:15 P.M., to the regular Board meeting, scheduled for January 27, 2013, 7:00 P.M., at the SAM Administration Building, 1000 N Cabrillo Highway, Half Moon Bay, CA 94019. Respectfully Submitted, Approved By: Recording Secretary _________________________________ Susan Turbay Secretary



Subject / Title: Manager’s Monthly Report – November and December 2013.

Staff Recommendation: None, this is an informational item.


Discussion/Report: Attached please find the Manager’s Monthly Reports for November and December 2013, which includes Media Articles, Monthly Flow Report, Financial Statement, Monthly NPDES Data, and Collection System Data.

Recommended Motion: Motion for Approval of Consent Agenda Item 4B.

Sewer Authority Mid-Coastside MANAGER’S REPORT

A Monthly Report to the Board NOVEMBER 2013

Key Indicators of Performance NPDES Permit Violations: 0 Accidents, Injuries, etc: None Reportable Spills Cat 1: 0 Reportable Spills Cat 2: 0 Reportable Spills Cat 3: 0 Total Expenses (%of budget) 35.6%

Flow Report (See Attachment A) Half Moon Bay 0.721 51.7% Granada SD 0.401 28.8% Montara W&SD 0.272 19.5% Total 1.394 100.0%

Administration In November there was one SAM Board Meeting, on November 18, 2013. During November 2013 there were no public record requests. Media Coverage During the month of November 2013 there were seven media articles referencing Sewer Authority Mid-Coastside, one on Nov 1, 2013 in the Half Moon Bay Review, “SAM General Manager Recruitment Closes Friday” one on Nov 6, an editorial in the Half Moon Bay Review, “Time for Coastside’s Water, Sewer Authorities to Work Together”. The SAM Collections Maintenance Worker Recruitment Ad was placed on November 4 thru November 15 on the SAM website, also on Nov 5 thru 11/15 in the San Mateo Daily Journal, and on Nov 6 & 13 in the Half Moon Bay Review, also on Nov 8 to Nov 15 on the CalOpps.org website, and on Nov 12 to Nov 15 on the CWEA.org website. Personnel There were no grievances filed and no meetings with Local 39 representatives held in November 2013. There was one SAM employee anniversary in the month of November 2013, Kevin Antonelli, SAM Maintenance Mechanic III – 24 years of service. SAM has continued with retainment of temporary assistant from a temp agency for records retention, assistance to the Admin Services Supervisor and Technical Services Supervisor for various tasks. No permanent new hires occurred during the month of November 2013. Financial The Financial Statement for November 2013, reflects expenditures in the amount of $319,225.36 (See Attachment B). November Financial Statement reflects 35.6% of the budget expensed at 41.7% of the fiscal year.

The November LAIF statement is attached to the November 30 2013 Financial Statements. The LAIF statement reflects a beginning balance of $2,668,011.82 and ending balance of $2,368,011.82. The ending balance reflects an Interim Manager approved debit on Nov. 6, 2013 in the amount of $300,000 to replenish SAM checking and Money Market accounts.

Sewer Authority Mid-Coastside Manager’s Monthly Report November 2013 Page 2

OPERATIONS, COLLECTIONS, AND MAINTENANCE Operation and Maintenance All systems ran well during the month of November 2013. The NPDES Data for the month of November 2013 is included (Attachment C). There were no NPDES permit non-compliances during the month of November. Collections In November 2013, the Collections Maintenance crew cleaned approximately 26,814 feet of sewer line. Additionally, Collections staff responded to 18 callouts. The latest collection system data report is attached (Attachment D). There were no category 1, no category 2 and no category 3 SSOs during the month of November. Trucked Waste In November 2013, 11 deliveries (approximately 3,000 gallons) of trucked waste were discharged at the SAM plant. No leachate was discharged at the SAM Plant during the month of September 2013. This represents a total of $300 in gross revenue. Safety There were no work-related injuries in November 2013. There are no employees on SAM disability leave. There have been no work related accidents, injuries, or illnesses at SAM since March 10, 2011. Through November 30, 2013 the SAM Plant has worked 996 days without a lost time accident. Attachments: A - Monthly Flow Report B - Financial Statement C - Monthly NPDES Data D - Collection System Data

Sewer Authority Mid-Coastside MANAGER’S REPORT

A Monthly Report to the Board DECEMBER 2013

Key Indicators of Performance NPDES Permit Violations: 0 Accidents, Injuries, etc: None Reportable Spills Cat 1: 0 Reportable Spills Cat 2: 0 Reportable Spills Cat 3: 0 Total Expenses (%of budget) 43.9%

Flow Report (See Attachment A) Half Moon Bay 0.713 51.9% Granada SD 0.389 28.3% Montara W&SD 0.273 19.8% Total 1.374 100.0%

Administration In December the were no SAM Board Meetings (the regular December 2013 SAM Board Meeting was cancelled). In December 2013 there was one public records request from Patrick Jonnson, for information regarding the SAM/Landstra Property purchase. SAM submitted requested copies of Minutes on the subject. Media Coverage During the month of December 2013 there were two media articles referencing Sewer Authority Mid-Coastside, one on December 4 and one on December 11. Each article was the Public Notice of SAM’s NDWSCP Public Hearing to be held on Monday, January 27, 2014. Personnel There were no grievances filed and no meetings with Local 39 representatives held in December 2013. There were no SAM employee anniversaries in the month of December 2013. SAM has continued with retainment of temporary assistant from a temp agency for records retention, assistance to the Admin Services Supervisor and Technical Services Supervisor for various tasks. No permanent new hires occurred during the month of December 2013. Financial The Financial Statement for December 2013, reflects expenditures in the amount of $336,371.18 (See Attachment B). December Financial Statement reflects 43.9% of the budget expensed at 50% of the fiscal year.

The December LAIF statement is attached to the December 31, 2013 Financial Statements. The LAIF statement reflects a beginning and ending balance of $2,368,011.82.

OPERATIONS, COLLECTIONS, AND MAINTENANCE Operation and Maintenance All systems ran well during the month of December 2013. The NPDES Data for the month of December 2013 is included (Attachment C). There were no NPDES permit non-compliances during the month of December.

Sewer Authority Mid-Coastside Manager’s Monthly Report December 2013 Page 2

Collections In December 2013, the Collections Maintenance crew cleaned approximately 36,997 feet of sewer line. Additionally, Collections staff responded to 8 callouts. The latest collection system data report is attached (Attachment D). There were no category 1, no category 2 and no category 3 SSOs during the month of December. Trucked Waste In December 2013, seven (7) deliveries (approximately 1,800 gallons) of trucked waste were discharged at the SAM plant. No leachate was discharged at the SAM Plant during the month of December 2013. This represents a total of $180in gross revenue. Safety There were no work-related injuries in December 2013. There are no employees on SAM disability leave. There have been no work related accidents, injuries, or illnesses at SAM since March 10, 2011. Through December 31, 2013 the SAM Plant has worked 1027 days without a lost time accident. Attachments: A - Monthly Flow Report B - Financial Statement C - Monthly NPDES Data D - Collection System Data

The daily flow report figures for the month of November 2013 have been converted to an AverageDaily Flow (ADF) for each Member Agency. The results are attached for your review.

*Influent flow is calculated using the mid-plant flow meter less process water and trucked in waste.

The summary of the ADF information is as follows:

MGD %

The City of Half Moon Bay 0.721 51.7%

Granada Sanitary District 0.401 28.8%

Montara Water and Sanitary District 0.272 19.5%

Total 1.394 100.0%

Attachment A

Flow Distribution Report Summary For November 2013

0.00

0.10

0.20

0.30

0.40

0.50

0.60

0.000

0.500

1.000

1.500

2.000

2.500Rain, Inches

MGD

Sewer Authority Mid‐CoastsideMonthly Flow Distribution Report, November 2013

Plant

HMB

GSD

MWSD

Rain, Inches

Rain Rain RainDate HMB GSD MWSD Plant Plant Portola Montara

11/1/2013 0.728 0.368 0.247 1.343 0.00 No Data 0.0011/2/2013 0.741 0.417 0.264 1.422 0.01 No Data 0.0011/3/2013 0.762 0.442 0.278 1.482 0.01 No Data 0.0011/4/2013 0.721 0.372 0.245 1.338 0.00 No Data 0.0011/5/2013 0.647 0.360 0.242 1.249 0.00 No Data 0.0011/6/2013 0.708 0.368 0.243 1.319 0.00 No Data 0.0011/7/2013 0.692 0.368 0.248 1.308 0.00 No Data 0.0011/8/2013 0.720 0.372 0.248 1.340 0.00 No Data 0.0011/9/2013 0.720 0.430 0.271 1.421 0.01 No Data 0.0011/10/2013 0.702 0.437 0.278 1.417 0.00 No Data 0.0011/11/2013 0.744 0.395 0.272 1.411 0.00 No Data 0.0011/12/2013 0.724 0.366 0.249 1.339 0.00 No Data 0.0011/13/2013 0.625 0.351 0.256 1.232 0.00 No Data 0.0011/14/2013 0.668 0.352 0.256 1.276 0.01 No Data 0.0011/15/2013 0.538 0.353 0.253 1.144 0.00 No Data 0.0011/16/2013 0.596 0.409 0.290 1.295 0.00 No Data 0.0011/17/2013 0.625 0.441 0.297 1.363 0.00 No Data 0.0011/18/2013 0.744 0.380 0.265 1.389 0.01 No Data 0.0011/19/2013 0.755 0.404 0.272 1.431 0.49 No Data 0.7211/20/2013 1.034 0.548 0.345 1.927 0.32 No Data 1.0411/21/2013 0.706 0.421 0.276 1.403 0.00 No Data 0.0011/22/2013 0.735 0.379 0.267 1.381 0.00 No Data 0.0011/23/2013 0.733 0.435 0.286 1.454 0.00 No Data 0.0011/24/2013 0.771 0.450 0.300 1.521 0.00 No Data 0.0011/25/2013 0.704 0.386 0.269 1.359 0.01 No Data 0.0011/26/2013 0.678 0.376 0.270 1.324 0.00 No Data 0.0011/27/2013 0.804 0.399 0.279 1.482 0.00 No Data 0.0011/28/2013 0.778 0.432 0.315 1.525 0.00 No Data 0.0011/29/2013 0.739 0.402 0.283 1.424 0.00 No Data 0.0011/30/2013 0.799 0.414 0.297 1.510 0.00 No Data 0.00

Totals 21.642 12.027 8.161 41.830 0.87 No Data 1.76

Summary

HMB GSD MWSD Plant

Minimum 0.538 0.351 0.242 1.144

Average 0.721 0.401 0.272 1.394

Maximum 1.034 0.548 0.345 1.927

Distribution 51.7% 28.8% 19.5% 100.0%

Sewer Authority Mid-Coastside

Monthly Flow Distribution Report

0.00

0.10

0.20

0.30

0.40

0.50

0.60

0.000

0.500

1.000

1.500

2.000

2.500

Rain, Inches

MGD

Sewer Authority Mid‐CoastsideMonthly Flow Distribution Report, November 2013

Plant HMB GSD MWSD Rain, Inches

The daily flow report figures for the month of December 2013 have been converted to an AverageDaily Flow (ADF) for each Member Agency. The results are attached for your review.

*Influent flow is calculated using the mid-plant flow meter less process water and trucked in waste.

The summary of the ADF information is as follows:

MGD %

The City of Half Moon Bay 0.713 51.9%

Granada Sanitary District 0.389 28.3%

Montara Water and Sanitary District 0.273 19.8%

Total 1.374 100.0%

Attachment A

Flow Distribution Report Summary For December 2013

0.00

0.05

0.10

0.15

0.20

0.25

0.000

0.200

0.400

0.600

0.800

1.000

1.200

1.400

1.600Rain, Inches

MGD

Sewer Authority Mid‐CoastsideMonthly Flow Distribution Report, December 2013

Plant

HMB

GSD

MWSD

Rain, Inches

Rain Rain RainDate HMB GSD MWSD Plant Plant Portola Montara

12/1/2013 0.724 0.435 0.296 1.455 0.01 No Data 0.0012/2/2013 0.739 0.367 0.271 1.377 0.02 No Data 0.0112/3/2013 0.760 0.366 0.266 1.392 0.00 No Data 0.0012/3/2013 0.760 0.366 0.266 1.392 0.00 No Data 0.0012/4/2013 0.720 0.358 0.267 1.345 0.00 No Data 0.0012/5/2013 0.669 0.365 0.266 1.300 0.00 No Data 0.0012/6/2013 0.817 0.360 0.265 1.442 0.21 No Data 0.2612/7/2013 0.765 0.423 0.298 1.486 0.01 No Data 0.0312/8/2013 0.736 0.429 0.309 1.473 0.00 No Data 0.0012/9/2013 0.718 0.371 0.282 1.371 0.00 No Data 0.0012/10/2013 0.655 0.373 0.264 1.292 0.00 No Data 0.0012/11/2013 0.710 0.374 0.263 1.347 0.00 No Data 0.0012/12/2013 0.670 0.383 0.260 1.313 0.00 No Data 0.0012/13/2013 0.702 0.365 0.260 1.327 0.00 No Data 0.0012/14/2013 0.702 0.408 0.281 1.390 0.00 No Data 0.0012/15/2013 0.700 0.426 0.291 1.416 0.00 No Data 0.0012/16/2013 0.673 0.366 0.263 1.302 0.00 No Data 0.0012/17/2013 0.637 0.362 0.260 1.259 0.00 No Data 0.0012/18/2013 0.761 0.362 0.266 1.389 0.00 No Data 0.0012/19/2013 0.673 0.378 0.261 1.312 0.00 No Data 0.0012/20/2013 0.714 0.373 0.259 1.346 0.00 No Data 0.0012/21/2013 0.711 0.406 0.279 1.395 0.00 No Data 0.0012/22/2013 0.681 0.406 0.286 1.372 0.00 No Data 0.0012/23/2013 0.755 0.387 0.274 1.416 0.00 No Data 0.0012/25/2013 0.682 0.389 0.290 1.360 0.00 No Data 0.0012/26/2013 0.663 0.401 0.272 1.336 0.00 No Data 0.0012/27/2013 0.767 0.394 0.264 1.425 0.00 No Data 0.0012/28/2013 0.705 0.418 0.269 1.392 0.00 No Data 0.0012/29/2013 0.672 0.440 0.270 1.381 0.00 No Data 0.0012/30/2013 0.761 0.398 0.262 1.420 0.00 No Data 0.0012/31/2013 0.691 0.425 0.275 1.391 0.00 No Data 0.00

Totals 22.094 12.061 8.455 42.609 0.25 No Data 0.30

Summary

HMB GSD MWSD Plant

Minimum 0.637 0.358 0.259 1.259

Average 0.713 0.389 0.273 1.374

Maximum 0.817 0.440 0.309 1.486

Distribution 51.9% 28.3% 19.8% 100.0%


Monthly Flow Distribution Report

0.00

0.05

0.10

0.15

0.20

0.25

0.000

0.200

0.400

0.600

0.800

1.000

1.200

1.400

1.60012/1/2013

12/2/2013

12/3/2013

12/4/2013

12/5/2013

12/6/2013

12/7/2013

12/8/2013

12/9/2013

12/10/2013

12/11/2013

12/12/2013

12/13/2013

12/14/2013

12/15/2013

12/16/2013

12/17/2013

12/18/2013

12/19/2013

12/20/2013

12/21/2013

12/22/2013

12/23/2013

12/24/2013

12/25/2013

12/26/2013

12/27/2013

12/28/2013

12/29/2013

12/30/2013

12/31/2013

Rain, Inches

MGD

Sewer Authority Mid‐CoastsideMonthly Flow Distribution Report, December 2013

Plant HMB GSD MWSD Rain, Inches

Date Inf TSS Eff TSSEff TSS Weekly

Avg

TSS % Removal

Inf BOD Eff BODEff BOD Weekly

Avg

11/1/201311/2/201311/3/201311/4/2013 290 13 95.5% 350 1611/5/2013 290 9.6 96.7% 350 1411/6/201311/7/201311/8/201311/9/2013 11.3 15

11/10/201311/11/201311/12/201311/13/2013 290 5.1 98.2% 320 4.311/14/2013 290 5.9 98.0% 340 4.311/15/201311/16/2013 5.5 4.311/17/201311/18/201311/19/201311/20/2013 260 7.1 97.3% 340 5.911/21/2013 290 6.4 97.8% 290 711/22/201311/23/2013 6.75 6.4511/24/2013 300 8.1 97.3% 310 6.211/25/2013 260 8.1 96.9% 320 7.511/26/201311/27/201311/28/201311/29/201311/30/2013 8.1 6.85

Count 8 8 4 8 8 8 4

Minimum 260 5.1 5.5 95.5% 290 4.3 4.3Average 284 7.9 7.9 97.2% 328 8.2 8.2

Maximum 300 13.0 11.3 98.2% 350 16.0 15.0

Percent Removal 855 Sample Median

HighLow

Daily MaxWeekly Max 45 45

Monthly Average 30 30

SAM E-001 November 2013

DateBOD %

RemovalEff

Turbidity

Eff Turbidity

Weekly Avg

Chlorine Residual

11/1/2013 0.0011/2/2013 0.0011/3/2013 0.0011/4/2013 95.4% < 0.1 6 0.0011/5/2013 96.0% 0.5 4.1 0.0011/6/2013 0.0011/7/2013 0.0011/8/2013 0.0011/9/2013 < 0.3 5.05 0.00

11/10/2013 0.0011/11/2013 0.0011/12/2013 0.0011/13/2013 98.7% < 0.1 3.4 0.0011/14/2013 98.7% < 0.1 3.8 0.0011/15/2013 0.0011/16/2013 < 0.1 3.6 0.0011/17/2013 0.0011/18/2013 0.0011/19/2013 0.0011/20/2013 98.3% < 0.1 7.0 0.0011/21/2013 97.6% 0.1 5.2 0.0011/22/2013 0.0011/23/2013 < 0.1 6.1 0.0011/24/2013 98.0% < 0.1 5.4 0.0011/25/2013 97.7% 0.4 5.2 0.0011/26/2013 0.0011/27/2013 0.0011/28/2013 0.0011/29/2013 0.0011/30/2013 < 0.3 5.3 0.00

Count 8 8 4 8 4 30

Minimum 95.4% < 0.1 < 0.1 3.4 3.6 0.00Average 97.5% < 0.2 < 0.2 5.0 5.0 0.00

Maximum 98.7% 0.5 < 0.3 7.0 6.1 0.00


HighLow

Daily Max 225 4.8Weekly Max 100

Monthly Average 75

Eff Settleable Matter Weekly

Avg

Eff Settleable

Matter


DateChlorine

timeAmmonia

Acute Toxicity

Eff pHEff

Temp

11/1/2013 0.00 7.00 20.111/2/2013 0.00 7.03 20.111/3/2013 0.00 6.95 19.911/4/2013 0.00 7.02 19.611/5/2013 0.00 30 7.09 19.8 10 < 1011/6/2013 0.00 7.00 19.811/7/2013 0.00 6.98 19.811/8/2013 0.00 7.00 19.711/9/2013 0.00 7.02 19.8

11/10/2013 0.00 6.91 19.711/11/2013 0.00 7.04 20.011/12/2013 0.00 7.03 20.211/13/2013 0.00 7.11 20.111/14/2013 0.00 42 7.08 20.5 < 10 < 1011/15/2013 0.00 7.14 20.411/16/2013 0.00 7.06 20.611/17/2013 0.00 6.93 20.211/18/2013 0.00 7.08 20.011/19/2013 0.00 0 7.12 20.311/20/2013 0.00 7.09 20.211/21/2013 0.00 32 7.09 19.8 < 10 < 1011/22/2013 0.00 6.94 18.911/23/2013 0.00 7.05 19.611/24/2013 0.00 7.07 19.211/25/2013 0.00 27 7.17 19.5 < 10 < 1011/26/2013 0.00 7.22 19.611/27/2013 0.00 7.23 18.811/28/2013 0.00 7.27 19.411/29/2013 0.00 7.17 19.511/30/2013 0.00 7.16 19.6

Count 30 4 30 30 4 4

Minimum 0.00 27 6.91 18.8 < 10Average 0.00 33 7.07 19.8 < 10

Maximum 0.00 42 7.27 20.6 < 10 < 10

Percent Removal5 Sample Median

High 9Low 6

Daily MaxWeekly Max

Monthly Average

Entero-cocci

Entero 5 sample median


2,800

8,300

Date Eff DOEff DO

Saturation

11/1/2013 5.64 61.911/2/2013 5.53 62.011/3/2013 5.98 67.111/4/2013 5.75 63.011/5/2013 5.79 61.811/6/2013 5.48 60.811/7/2013 5.64 62.711/8/2013 5.51 61.111/9/2013 6.56 72.7

11/10/2013 6.29 68.011/11/2013 5.80 63.811/12/2013 5.86 64.811/13/2013 5.96 65.811/14/2013 5.69 61.211/15/2013 5.58 61.511/16/2013 6.36 71.111/17/2013 6.12 65.511/18/2013 5.83 66.811/19/2013 5.66 62.511/20/2013 5.67 63.911/21/2013 5.68 62.111/22/2013 5.78 61.211/23/2013 5.95 65.111/24/2013 5.37 59.711/25/2013 5.99 65.611/26/2013 5.64 61.311/27/2013 5.52 59.811/28/2013 6.33 70.011/29/2013 5.51 59.711/30/2013 5.76 62.9

Count 30 30

Minimum 5.37 59.7Average 5.81 63.8

Maximum 6.56 72.7


HighLow

Daily MaxWeekly Max

Monthly Average


Date Inf TSS Eff TSSEff TSS Weekly

Avg

TSS % Removal

Inf BOD Eff BODEff BOD Weekly

Avg

12/1/2013 300 5.9 98.0% 380 7.412/2/2013 320 6.4 98.0% 360 6.912/3/201312/4/201312/5/201312/6/201312/7/2013 6.2 7.1512/8/201312/9/2013 290 6.5 97.8% 300 7.6

12/10/2013 290 5.1 98.2% 330 7.012/11/201312/12/201312/13/201312/14/2013 5.8 7.312/15/201312/16/201312/17/2013 330 3.4 99.0% 400 12.012/18/2013 310 4.9 98.4% 330 8.612/19/201312/20/201312/21/2013 4.2 10.312/22/201312/23/201312/24/201312/25/2013 270 9.2 96.6% 350 12.012/26/2013 330 6.0 98.2% 380 10.012/27/201312/28/2013 7.6 11.012/29/2013 320 5.7 98.2% 360 12.012/30/2013 330 5.9 98.2% 390 13.012/31/2013 5.8 12.5

Count 10 10 5 10 10 10 5

Minimum 270 3.4 4.2 96.6% 300 6.9 7.2Average 309 5.9 5.9 98.1% 358 9.7 9.7

Maximum 330 9.2 7.6 99.0% 400 13.0 12.5


HighLow

Daily MaxWeekly Max 45 45

Monthly Average 30 30

SAM E-001 December 2013

DateBOD %

RemovalEff

Turbidity

Eff Turbidity

Weekly Avg

Chlorine Residual

12/1/2013 98.1% 0.2 6.4 0.0012/2/2013 98.1% < 0.1 6.8 0.0012/3/2013 0.0012/4/2013 0.0012/5/2013 0.0012/6/2013 0.0012/7/2013 < 0.2 6.6 0.0012/8/2013 0.0012/9/2013 97.5% 0.9 4.3 0.00

12/10/2013 97.9% 0.4 3.0 0.0012/11/2013 0.0012/12/2013 0.0012/13/2013 0.0012/14/2013 0.7 3.7 0.0012/15/2013 0.0012/16/2013 0.7112/17/2013 97.0% < 0.1 4.7 0.0012/18/2013 97.4% < 0.1 3.0 0.0012/19/2013 0.0012/20/2013 0.0012/21/2013 < 0.1 3.9 0.0012/22/2013 0.0012/23/2013 0.0012/24/2013 0.0012/25/2013 96.6% < 0.1 4.1 0.0012/26/2013 97.4% < 0.1 3.3 0.0012/27/2013 0.0012/28/2013 < 0.1 3.7 0.0012/29/2013 96.7% < 0.1 5.0 0.0012/30/2013 96.7% < 0.1 5.2 0.0012/31/2013 < 0.1 5.1 0.00

Count 10 10 5 10 5 31

Minimum 96.6% < 0.1 < 0.1 3.0 3.7 0.00Average 97.3% < 0.2 < 0.2 4.6 4.6 0.02

Maximum 98.1% 0.9 0.7 6.8 6.6 0.71


HighLow

Daily Max 225 4.8Weekly Max 100

Monthly Average 75

Eff Settleable Matter Weekly

Avg

Eff Settleable

Matter


DateChlorine

timeAmmonia Eff pH

Eff Temp

Eff DO

12/1/2013 0.00 7.03 19.2 5.9412/2/2013 0.00 26 7.13 19.4 < 10 < 10 6.5512/3/2013 0.00 7.17 19.6 5.7312/4/2013 0.00 7.11 18.5 5.4712/5/2013 0.00 < 5.0 7.20 18.3 5.9812/6/2013 0.00 7.09 17.9 5.9612/7/2013 0.00 7.04 18.2 5.7412/8/2013 0.00 7.06 17.8 6.7612/9/2013 0.00 7.16 17.6 5.86

12/10/2013 0.00 24 7.12 17.5 5.7512/11/2013 0.00 7.01 17.4 6.3112/12/2013 0.00 7.07 17.7 < 10 < 10 5.8012/13/2013 0.00 7.08 17.6 6.1712/14/2013 0.00 7.10 17.8 6.0412/15/2013 0.00 7.01 17.8 5.7812/16/2013 2.75 7.09 17.9 6.2612/17/2013 0.00 7.14 18.4 6.6312/18/2013 0.00 28 7.14 18.3 < 10 < 10 5.9712/19/2013 0.00 7.05 18.1 6.4512/20/2013 0.00 7.11 17.8 6.2612/21/2013 0.00 7.07 17.8 6.1612/22/2013 0.00 7.06 17.6 6.1012/23/2013 0.00 7.04 17.9 6.0512/24/2013 0.00 7.19 18.2 6.3212/25/2013 0.00 7.06 18.1 6.1812/26/2013 0.00 29 7.26 18.3 < 10 < 10 5.8812/27/2013 0.00 7.10 18.3 7.0512/28/2013 0.00 7.19 18.2 6.0112/29/2013 0.00 7.06 17.9 6.4912/30/2013 0.00 29 7.01 17.7 < 10 < 10 6.0312/31/2013 0.00 7.09 17.9 5.83

Count 31 5 31 31 5 5 31

Minimum 0.00 < 5.0 24 7.01 17.4 < 10 5.47Average 0.09 < 5.0 27 7.10 18.1 < 10 6.11

Maximum 2.75 < 5.0 29 7.26 19.6 < 10 < 10 7.05


High 9Low 6

Daily MaxWeekly Max

Monthly Average

2,800

8,300

Entero-cocci

Entero 5 sample median

Oil & Grease


DateEff DO

Saturation

12/1/2013 63.812/2/2013 71.212/3/2013 63.312/4/2013 60.412/5/2013 63.912/6/2013 63.112/7/2013 60.812/8/2013 69.312/9/2013 62.3

12/10/2013 60.912/11/2013 65.212/12/2013 62.912/13/2013 63.312/14/2013 64.012/15/2013 60.212/16/2013 61.412/17/2013 70.412/18/2013 63.312/19/2013 68.512/20/2013 65.812/21/2013 65.212/22/2013 61.212/23/2013 64.112/24/2013 67.412/25/2013 65.412/26/2013 63.412/27/2013 74.112/28/2013 63.412/29/2013 69.312/30/2013 62.112/31/2013 61.9

Count 31

Minimum 60.2Average 64.6

Maximum 74.1


HighLow

Daily MaxWeekly Max

Monthly Average


November 2013

Total HMB GSD MWSD SAM Roots 0 0 0 0 0

Grease 0 0 0 0 0Mechanical 0 0 0 0 0 Dec-12 35,498 438 0 35,936 6.8

Wet Weather 0 0 0 0 0 Jan-13 8,166 16,246 22,109 46,521 8.8Other 0 0 0 0 0 Feb-13 2,904 12,821 19,669 35,394 6.7Total 0 0 0 0 0 Mar-13 3,368 17,328 25,272 45,968 8.7

0% 0% 0% 0% Apr-13 3,795 13,879 28,042 45,716 8.7May-13 2,070 21,269 29,785 53,124 10.1

12 Month Moving Total Jun-13 23,796 20,397 0 44,193 8.4Jul-13 26,624 20,858 463 47,945 9.1

Total HMB GSD MWSD SAM Aug-13 27,738 18,778 2,609 49,125 9.3Roots 4 0 3 1 0 Sep-13 31,119 26,407 0 57,526 10.9

Grease 3 2 0 1 0 Oct-13 25,925 13,837 703 40,465 7.7Mechanical 3 0 2 0 1 Nov-13 19,335 3,006 4,473 26,814 5.1

Wet Weather 0 0 0 0 0Other 2 0 1 1 0 Annual ft 210,338 185,264 133,125 528,727Total 12 2 6 3 1

17% 50% 25% 8% Annual Mi. 40 35 25 100

Reportable SSOs

Total HMB GSD MWSD SAM November 2013 0 0 0 0 0

12 Month Moving Total 12 2 6 3 1

SSOs / Year / 100 Miles

Total HMB GSD MWSD SAM November 2013 0.0 0.0 0.0 0.0 0.0

12 Month Moving Total 11.5 5.4 18.1 11.1 13.7Category 1 2.9 2.7 3.0 3.7 0.0Category 2 7.7 2.7 12.0 7.4 13.7Category 3 1.0 0.0 3.0 0.0 0.0

Miles of Sewers 104.5 37.0 33.2 27.0 7.335.4% 31.8% 25.8% 7.0%

Attach

men

t DSewer Authority Mid-Coastside

Monthly Collection System Activity/SSO Distribution Report, November 2013

Number 12 Month Rolling Total Sewer Cleaning Summary

Month HMB GSD MWSDTotal Feet

Total Miles

Number

Number

Number

0

5

10

15

20

25

30

35

40

Moving 12 Month SSO Totals Through February2008

Moving 12 Month Totals

```

0

2

4

6

8

10

12

14

16

18

20

1 2 3 4 5 6 7 8 9 10 11 12

12 Month Moving SSO Totals Through November 2013

Total SSO

Cat I SSO

Cat II SSO

Cat III SSO

Linear (Total SSO)

December 2013

Total HMB GSD MWSD SAM Roots 0 0 0 0 0

Grease 0 0 0 0 0Mechanical 0 0 0 0 0 Jan-13 8,166 16,246 22,109 46,521 8.8

Wet Weather 0 0 0 0 0 Feb-13 2,904 12,821 19,669 35,394 6.7Other 0 0 0 0 0 Mar-13 3,368 17,328 25,272 45,968 8.7Total 0 0 0 0 0 Apr-13 3,795 13,879 28,042 45,716 8.7

0% 0% 0% 0% May-13 2,070 21,269 29,785 53,124 10.1Jun-13 23,796 20,397 0 44,193 8.4

12 Month Moving Total Jul-13 26,624 20,858 463 47,945 9.1Aug-13 27,738 18,778 2,609 49,125 9.3

Total HMB GSD MWSD SAM Sep-13 31,119 26,407 0 57,526 10.9Roots 3 0 3 0 0 Oct-13 25,925 13,837 703 40,465 7.7

Grease 0 0 0 0 0 Nov-13 19,335 3,006 4,473 26,814 5.1Mechanical 2 0 1 0 1 Dec-13 36,715 282 0 36,997 7.0

Wet Weather 0 0 0 0 0Other 2 0 1 1 0 Annual ft 211,555 185,108 133,125 529,788Total 7 0 5 1 1

0% 71% 14% 14% Annual Mi. 40 35 25 100

Reportable SSOs

Total HMB GSD MWSD SAM December 2013 0 0 0 0 0

12 Month Moving Total 7 0 5 1 1

SSOs / Year / 100 Miles

Total HMB GSD MWSD SAM December 2013 0.0 0.0 0.0 0.0 0.0

12 Month Moving Total 6.7 0.0 15.1 3.7 13.7Category 1 0.0 0.0 0.0 0.0 0.0Category 2 5.7 0.0 12.0 3.7 13.7Category 3 1.0 0.0 3.0 0.0 0.0

Miles of Sewers 104.5 37.0 33.2 27.0 7.335.4% 31.8% 25.8% 7.0%

Attach

men

t DSewer Authority Mid-Coastside

Monthly Collection System Activity/SSO Distribution Report, December 2013

Number 12 Month Rolling Total Sewer Cleaning Summary

Month HMB GSD MWSDTotal Feet

Total Miles

Number

Number

Number

0

5

10

15

20

25

30

35

40

Moving 12 Month SSO Totals Through February2008

Moving 12 Month Totals

```

0

2

4

6

8

10

12

14

16

1 2 3 4 5 6 7 8 9 10 11 12

12 Month Moving SSO Totals Through December 2013

Total SSO

Cat I SSO

Cat II SSO

Cat III SSO

Linear (Total SSO)

Meeting Date: January 27, 2013 Agenda Item No: 4C


Subject / Title: Approve Disbursements – December 2013

Fiscal Impact: $260,512.18 Check Detail Report

Discussion/Report: The wire transfers, payroll, and electronic debits made in November 2013 were as follows for:

Payroll and Payroll Taxes $119,034.49 CalPERS Retirement & Deferred Comp Wire Transfers $ 15,586.82 VSP, Assurant, & CalPERS Electronic Debits (Health Benefits) $ 17,411.42

Highlights of the Check Detail Report for December 2013 include the following: Calcon Systems, Inc. - $62,540.58 - This amount is for inspections and

calibrations at the Princeton, Portola pump stations and SAM Plant. Also for Annual preventative maintenance and Quarterly calibrations at all SAM lift stations. Work was also performed at the SAM Plant (sump pump-replace motor, and troubleshoot bar screen). Various work, none over $5K, no quotes obtained.

Peterson Power Systems, Inc. $25,913.01 - This is payment for the 2013 Annual SAM plant generator service and for repair costs on the main plant generator. Routine maintenance and did not require competitive bid, purchase order approved by Interim General Manager.

OE3 Public & Misc. EE’s - $13,860.00 This expense is for the month of January 2014 - coverage for SAM Employees Medical, Dental, Life and Vision costs paid to the Operating Engineers Local 3 Public & Miscellaneous Employees Program. No quotes or bids required, this is per the SAM MOU Jan 1, 2011-June 30, 2016 approved by SAM Board on April, 22, 2013.

Pacific Water Resources - $10,468.33 – This payment is for cost of parts to repair the Primary sludge pump at the SAM Plant. Supervisor obtained one (1) oral quote as per purchasing policy regarding goods (parts).

Steven T. Itelson, F.S.A. – $3,100 -This amount is a progress payment for the Actuarial Analysis of Retiree Benefits for SAM as of June 30, 2013. This payment represents a final balance owed of $500. Multiple quotes were obtained.

Check No. 75604 in the amount of $8,100 dated 11/18/13 to the City of HMB has been VOID.

Recommended Motion:

Motion for Approval of Consent Agenda Item 4D.

Meeting Date: January 27, 2013 Agenda Item No: 4D

SEWER AUTHORITY MID-COASTSIDE

Staff Report

Subject / Title: Approve Disbursements – January 2013

Fiscal Impact: $376,348.94 from Check Detail Report

Discussion/Report: The wire transfers, payroll, and electronic debits made in December 2013 were as follows for:

Payroll and Payroll Taxes $77,531.25 CalPERS Retirement & Deferred Comp Wire Transfers $15,461.82 VSP, Assurant, & CalPERS Electronic Debits (Health Benefits) $14,120.25

Highlights of the Check Detail Report for January 2013 include the following: CSRMA c/o Driver Alliant - $89,714.85 - This amount is for the annual renewal

of Pooled Liability Insurance Program for 12/31/13-12/31/14, and a deductible recovery for claim # 1595983. This is SAM’s self-insured insurance program thru SAM’s membership with California Risk Management Authority (CSRMA).

AAA Generator Services - $30,315.72 - This expense is for the annual maintenance of eight (8) lift station generators and three (3) pump station generators. Series of purchase orders to the same vendor for different work, each under $5K.

Andreini Bros, Inc - $ 23,740.00 – This amount is for the SAM Plant concrete repair. Multiple quotes were obtained and Board authorized the repair in August 2013.

JM Squared – $20,800.51 – This payment is for the rebuild of two (2) climbing bar screens at the SAM plant. Multiple quotes were obtained and Interim General Manager approved purchase order.

Schaaf & Wheeler $5,800.00 - This expense is for review of the Granada Force Main pump stations ( Portola, Princeton and Montara) Bypass Plan.

Bob Murray and Associates - $ 1,913.98 – This is for progress payment # 4 for General Manager Recruitment services. Total paid to date is $19,829.65. Board approved the Agreement with Bob Murray and Associates at the July 22, 2013 Board meeting.

Check No. 75685 is VOID due to misprint.

Recommended Motion:

Motion for Approval of Consent Agenda Item 4D.



Subject / Title Conduct Public Hearing on Proposed Non-Domestic Waste Source Control Program (NDWSCP) Fee Schedule for FY2013-14

Staff Recommendation: Conduct Public Hearing on Proposed NDWSCP Fee Schedule for FY 2013-14 Fiscal Impact: Approximately $47,250 in NDWSCP Fees Discussion/Report: Annually, staff develops a fee schedule (attached) for NDWSCP permittees in accordance with the provisions of the NDWSCP ordinance. The Board then schedules a public hearing to consider comment on the NDWSCP fee schedule before approval. At the November 18, 2013 Board meeting, the SAM Board:

1. Authorized the Schedule of a Public Hearing for January 27, 2014 at 7:00 pm on the proposed NDWSCP Fee Schedule for Fiscal Year 2013-14.

2. Authorized staff to post Notice of the Public Hearing and of the Board’s intent to adopt the FY2013-14 NDWSCP Fee Schedule.

The Public Hearing Notices were duly posted, on December 4, 2013, and December 11, 2013. This agenda item is the third of the three steps necessary to complete adoption of the fee schedule which are:

3. Conduct Public Hearing – Review any public comment and Adopt NDWSCP FY2013-14 Fee Schedule by Resolution. NDWSCP FY2013-14 Fee Schedule takes effect immediately.

The Board will now conduct the NDWSCP Public Hearing. Following the NDWSCP Public Hearing, in the next agenda item, Agenda Item 5E, the Board will consider taking action on the proposed NDWSCP Fee Schedule by adopting the SAM Resolution (next number in sequence) for “Establishing Schedule of Fees for Use in Conjunction with NDWSCP FY2012-13”.



Subject / Title: Adopt Resolution No. (next number in sequence), Establishing Schedule of Permit Fees for Use in Conjunction with NDWSCP for FY2013-14

Staff Recommendation: Adopt Resolution No. (next number in sequence), Establishing Schedule of Permit Fees for Use in Conjunction with NDWSCP for FY2013-14 Fiscal Impact: Program is self-supporting and generates $47,250 in NDWSCP Fees Discussion/Report: The Resolution (next number in sequence), Establishing Schedule of Fees for Use in Conjunction with NDWSCP for FY2013-14 is attached for Board’s review and adoption. Staff Requests A Motion to Adopt Resolution Establishing Schedule of Fees for Use in Conjunction with NDWSCP for FY2013-14.


Resolution No. ______-2014

A RESOLUTION ESTABLISHING SCHEDULE OF PERMIT FEES FOR USE IN CONJUNCTION WITH THE NON-DOMESTIC WASTE SOURCE CONTROL PROGRAM FOR

FISCAL YEAR (FY) 2013-14 RESOLVED, by the Board of Directors of the Sewer Authority Mid-Coastside, San Mateo County, California, as follows: WHEREAS, this Board did, by its Resolution No. 1-91, adopt regulations establishing a Non-Domestic Waste Source Control Program ("the Program"); WHEREAS, this Board did, by its Resolution No. 2-94, amend the regulations establishing the Program, thereby establishing the amended regulations now in effect ("the Regulations"); WHEREAS, the Regulations authorize this Board to establish a uniform schedule of fees to be imposed upon and collected from applicants or dischargers to defray the costs of processing and issuing permits in conjunction with the Program and carrying out the services which are a part of the Program ("Program Fees"); WHEREAS, there has been presented to this Board proposed Program Fees for FY2013-14 WHEREAS, the methodology establishing Program Fees and the Program Fees for FY2013-14 has been available for public inspection at the office of the Authority and Public Notices indicating so have been posted on December 4, 2013 and December 11, 2013; WHEREAS, there has been presented to this Board evidence that the Program fees are no more than necessary to cover the reasonable costs of the Program, and that the manner in which those costs are allocated to a payor bear a fair and reasonable relationship to the payor’s burdens on the Program and carrying out the services of the Program; NOW THEREFORE, it is found, determined, and ordered that:

1. The Methodology used in establishing the Program Fees for FY2013-14 and Program Fees for FY2013-14 set forth in Table 1 attached hereto are hereby adopted. The Program fees are no more than necessary to cover the reasonable costs of the Program. The manner in which those costs are allocated to a payer bears a fair and responsible relationship to the payor’s burdens on the Program and carrying out the services of the Program.

2. The posting of the Notice of Public Hearing on December 4, 2013, and December 11,

2013 are hereby ratified and approved.

3. The Secretary is hereby authorized and directed to transmit a copy of this Resolution to each Member Agency.

* * * * * I hereby certify that the foregoing is a full, true and correct copy of the Resolution duly passed and adopted by the Board of Directors of the Sewer Authority Mid-Coastside at a regular Board meeting thereof held on the 27th day of January 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN:

_______________________________________

Secretary Sewer Authority Mid-Coastside

Flow, GPD Baseline Fee

Additional fee per added 1000 gpd Permit Fee

Permittes Per Flow Range

Total Fees Per Range

1 - 999 321.43$ -$ 321.43$ 64 20,571.52$ 1000 - 1999 321.43$ 321.43$ 642.86$ 19 12,214.34$ 2000 - 2999 321.43$ 642.86$ 964.29$ 6 5,785.74$ 3000 - 3999 321.43$ 964.29$ 1,285.72$ 1 1,285.72$ 4000 - 4999 321.43$ 1,285.72$ 1,607.15$ 3 4,821.45$ 5000 - 5999 321.43$ 1,607.15$ 1,928.58$ 0 -$ 6000 - 6999 321.43$ 1,928.58$ 2,250.01$ 0 -$ 7000 - 7999 321.43$ 2,250.01$ 2,571.44$ 1 2,571.44$ 8000 - 8999 321.43$ 2,571.44$ 2,892.87$ 0 -$ 9000 - 9999 321.43$ 2,892.87$ 3,214.30$ 0 -$ 10000 - 10999 321.43$ 3,214.30$ 3,535.73$ 0 -$

Total Fees 47,250.21$

Budget 47,249.00$


Non-Domestic Waste Source Control ProgramFee Schedule for Fiscal Year 2013-14

Table 1

sturbay

Cross-Out

Permit # DischargerGA001 Pillar Point HarborGF002 Exclusive FreshGF005 Fresh Fish HouseGF006 Three Captains GR000 Asian KingGR000 FlavorsGR000 Sam's Chowder HouseGR000 Village PizzaGR002 Barbara's Fish TrapGR004 Ketch JoanneGR005 Miramar Beach InnGR011 Princeton Seafood Co.GR012 Mezza LunaGR014 Elegant CheesecakesGR018 Harbor PizzaGR020 The Brewery on HMBGR021 Café ClassiqueGR022 Café Capistrano OPL/Silver StarGR023 Café GibraltarGX001 Romeo Packing Co.GX002 Nurseryman's ExchangeHA001 Bob's Car WashHA002 Bay Chevron Service StationHA004 Curley & Reds Body ShopHA006 Half Moon Bay AutocareHA007 James FordHA008 C.U.S.D. Bus YardHA009 Phils Auto and BrakeHA011 Angelos MufflersHA012 Coast TransmissionHA015 Half Moon Bay Golf LinksHA016 Half Moon Bay Auto RepairHA020 Ginos Auto BodyHA022 Paulos Auto BodyHA023 CAL TransHF000 New Leaf MarketHF001 Cunha's Country StoreHF002 Half Moon Bay Fish Mkt.HF003 Safeway StoresHL001 Greenhouse CleanersHL002 Crown CleanersHM002 Dr. Rand Ollerton DDSHM003 Davis Maas DDSHM005 Dr. Moody DMD


NDWSCP Discharger List, 2013-14

HM006 Dr. C. Ray Sheppard DDSHM007 Dr. Halterman DDSHM010 Coastside Medical ClinicHM013 Half Moon Bay MedicalHM014 Irwin Cohen DPMHM015 HMB Vet ClinicHM022 John C. Moon DDSHP006 Longs Photo LabHR000 ARK North Indian GrillHR000 Popey's ChickenHR000 Shiki Japanese CuisineHR002 Burger KingHR003 Bangkok HouseHR005 Mullin'sHR007 Half Moon Bay BakeryHR009 Happy TacoHR010 Origional Johnny'sHR011 Mc Donald'sHR012 Straw Hat PizzaHR014 Pasta MoonHR015 Round Table PizzaHR016 Sam's Coffee ShopHR017 San Benito HouseHR018 Spanishtown Mexican HR019 Taqueria La MexicanaHR020 Half Moon Bay H.S. CafeteriaHR021 3 AmigosHR022 China ExpressHR024 Cameron's InnHR025 Sunshine DonutsHR026 IDES HallHR027 Flying Fish GrillHR028 Chez SheaHR029 Moonside Bakery and CaféHR030 Café CapistranoHR031 Sushi Main StreetHR032 Half Moon Bay Coffee Co.HR033 It's ItaliaHR000 Fish & FritesHR035 Half Moon Bay Joe'sHR037 Ritz-CarltonHR039 CetrellaHR044 White ElephantMR000 Stephanie's (San Jose Lodging, LLC)MR000 La CostaneraMR000 GherkinsMR003 El Gran AmigoMR005 The Moss Beach DistilleryMR009 Three Bells of Montara

MR012 Odyssey Piazza


NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Sewer Authority Mid-Coastside will hold a Public Hearing at 7:00 P.M. on Monday, January 27, 2014 at a Board meeting to consider the adoption of the FY2013-14 Fee Schedule for its Non-Domestic Waste Source Control Program (NDWSCP). The Sewer Authority Mid-Coastside will hold the meeting at their Administration Offices at 1000 N. Cabrillo Hwy., Half Moon Bay, CA 94019.

There are proposed changes in the rates for the FY2013-14 NDWSCP program fees.

A copy of the FY2013-14 NDWSCP Fee Schedule will be on file at 1000 N. Cabrillo Hwy, as of Tuesday, January 28, 2014 to be examined during regular business hours.

Interested parties may provide written comments at or prior to the public hearing or may appear and be heard at the above stated place and time or may submit written comments to the Manager, Sewer Authority Mid-Coastside, 1000 N. Cabrillo Hwy, Half Moon Bay, CA 94019.

If you challenge these fees in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the Manager at or prior to the public hearing.

____________________________________

Vivian Housen, Interim General Manager

NDWSCP Frequently Asked Questions

Questions for Source Control:

1. How do we find new businesses? How do we de-‐list them? What determinants doe we use to do so?

• County Building and the City of HMB Planning and Building mail lists of

permits issued. Staff also takes note while in commercially zoned areas while in the field.

• We delist them when they no longer meet the criteria for the specific

business.

• These criteria are in the NDWSCP SOP.

2. What about the Catering services…why don’t we see them on the list?

No pretreatment devices. The criteria for pretreatment (grease trap) are: if the facility operates a deep fat fryer or open grill (indoors).

The Criteria SOP is in the NDWSCP SOP.

3. Why is the big hotel so lightly charged?

They meter their water to the permitted areas. Not all establishments do this so their entire water usage is used.

4. Is there a procedure for all of the above?

Yes, there is a NDWSCP SOP for all steps. It is in the NDWSCP library.

Meeting Date: January 27, 2014 Agenda Item No: 5C


Subject / Title: Receive Information on General Engineering Services Expenditures as Compared to Budget For FY2012/13

Staff Recommendation: Receive Information and Provide Direction to Staff Fiscal Impact: None. Discussion/Report: In November 2013, information was brought to Board regarding the FY2012/13 O&M budget. At the time, it appeared that the budget had been overexpended, primarily within the category of Engineering Services. Staff will provide a spreadsheet breakdown of the payment made under this category in FY2012/13 for review by the Board and further direction to staff. There are no attachments to this staff report.

Meeting Date: January 27, 2014 Agenda Item No: 5D


Staff Report

Subject / Title Authorize Payment of Coastal Development Permit Fees for Annual Weed Abatement

Staff Recommendation: Authorize Payment of Coastal Development Permit Fees for Annual Weed Abatement Fiscal Impact: $7,750 for Biological Resources Evaluation and Report Discussion/Report: Due to the sensitive habitat of the SAM parcel, SAM is required to obtain a Coastal Development Permit (CDP) to perform annual weed abatement activities. Staff has been working with the City of Half Moon Bay Planning Department to obtain the permit prior to the June 2014 window for abatement activities. Before the permit can be issued, the parcel must be evaluated and a report submitted. This evaluation is done by a trained biologist, chosen by the City. The report generated from the evaluation is distributed to various agencies for review (US Fish & Wildlife, Army Corp of Engineers, Coastal Commission and State Fish & Wildlife). The report will be circulated for 45 days for comment. At the November 2013 Board Meeting, the Board directed staff to work with HT Harvey, as the previous firm which evaluated the parcel, to see if a better price could be had. Staff contacted HT Harvey and worked out a price less than the original $8,100. Once the report is reviewed, the City of Half Moon Bay Planning department will incorporate any comments into a CDP allowing SAM to proceed with abatement activities. At the time of permit issuance there will be an additional $850 in permit and environmental determination fees. Staff has requested a permit duration of five years. The proposed cost for the study and permit are within the Interim General Manager’s authority. Recommended Motion: Provide direction to the Interim General Manager as to how to proceed with the biological assessment, and authorize staff to proceed with commission of the study and payment of Coastal Development Permit Fees for Annual Weed Abatement.



Subject / Title: Preliminary Presentation by Community Members and Possible Discussion of a Concept for Relocation of Kehoe Watercourse

Staff Recommendation: Receive Information and Provide Direction to Staff Fiscal Impact: None. Discussion/Report: In December 2013, members of the public requested time on the agenda to make a presentation about potential relocation of Kehoe Watercourse. This watercourse is located on SAM property. This agenda item addresses this request. There are no attachments to this staff report.



Staff Report

Subject / Title: Review and Approve Schedule of 2014 SAM Board Meetings.

Staff Recommendation: Review and Approve Schedule of 2014 SAM Board Meetings. Fiscal Impact: None. Discussion/Report: The attached draft schedule of SAM Board Meetings for 2013 is hereby presented for Board consideration and approval. Recommended Motion: Motion to Approve Schedule of 2014 SAM Board Meetings

Date Day Location

January 27, 2014 Monday SAM Administration Building

February 24, 2014 Monday SAM Administration Building

March 24, 2014 Monday SAM Administration Building

April 28, 2014 Monday SAM Administration Building

May 19, 2014 Monday SAM Administration Building

June 23, 2014 Monday SAM Administration Building

July 28, 2014 Monday SAM Administration Building

August 25, 2014 Monday SAM Administration Building

September 22, 2014 Monday SAM Administration Building

October 27, 2014 Monday SAM Administration Building

November 24, 2014 Monday SAM Administration Building

December 22, 2014 Monday SAM Administration Building

SEWER AUTHORITY MID-COASTSIDE (SAM)Schedule of Board Meetings

2014

Note: This sched. is subject to change at the direction of the SAM Board

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 1 1

5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 812 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 1519 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 2226 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29

30 31

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 1 2 3 1 2 3 4 5 6 7

6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 1413 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 2120 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 2827 28 29 30 25 26 27 28 29 30 31 29 30 31

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 1 2 1 2 3 4 5 6

6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 1313 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 2020 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 2727 28 29 30 31 24 25 26 27 28 29 30 28 29 30

31

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 1 1 2 3 4 5 6

5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 1312 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 2019 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 2726 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31

Legend

SAM Board Meetings

SAM Holidays(SAM Office Closed)

OCTOBER NOVEMBER DECEMBER

2014

JULY AUGUST SEPTEMBER

JANUARY FEBRUARY MARCH

APRIL MAY JUNE

Meeting Date: January 27, 2014 Agenda Item No: 7


Subject / Title: Interim Manager’s Report

Staff Recommendation: None. This is an informational item only. Fiscal Impact: None. Discussion/Report: This item is regularly agendized to allow SAM Interim Manager to provide a report on issues of interest to the Board. The SAM Interim Manager will provide an update on the following: Update on Recent Activities

o Wastewater Treatment Plant activities o Collection System activities o Administrative activities o Inter-Agency meetings

Update on 2014/15 Budget Preparation Update There are no attachments to this staff report.



Staff Report

Subject / Title: Attorney’s Report – CASA Attorneys Committee Meeting, November 8, 2013

Staff Recommendation: None. This is an informational item only.


Discussion/Report: Attached is the CASA Attorneys Committee Meeting Report of November 8, 2013.



Subject / Title: Directors’ Reports

Staff Recommendation: None. This is an informational item only. Fiscal Impact: None. Discussion/Report: This item is regularly agendized to allow for any SAM Directors’ Reports. There are no attachments to this staff report.

Documents

AGENDA SEWER AUTHORITY MID-COASTSIDE Board of Directors1307B359-C05A... · 2014. 1. 27. · AGENDA SEWER AUTHORITY MID-COASTSIDE Board of Directors Regular Meeting 7:00 PM, Monday,