AGENDA SEWER AUTHORITY MID-COASTSIDE Board …samcleanswater.org/vertical/sites/{1307B359-C05A-436D-AC1C... · AGENDA SEWER AUTHORITY MID-COASTSIDE Board of Directors ... Flow Metering

AGENDA

SEWER AUTHORITY MID-COASTSIDE Board of Directors

Regular Meeting 7:00 PM, Monday, December 10, 2012

SAM Administration Building, 1000 N. Cabrillo Highway, Half Moon Bay, CA 94019

(Please note: The times listed on this agenda are approximate)

1. ROLL CALL/PLEDGE OF ALLEGIANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2. PUBLIC COMMENT / ORAL COMMUNICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Special Order of the Day - Election of SAM Officers

3. CLOSED SESSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9 (a) John Szabo v. Sewer Authority Mid-Coastside and York Insurance Group, Case Nos. ADJ3466128; ADJ3155316; ADJ7184416 B. Conference with Labor Negotiator – Government Code Section 54957.6 – Designated Representative: Manager or Austris Rungis (IEDA) – Employee Organization – IUOE, Stationary Engineers, Local 39 C. Conference with Labor Negotiator, Section 54957.6 – Designated Representative: General Manager – Employee Organization – Unrepresented Employees (Technical Services Supervisor and Supervisor of Administrative Services) D. Public Employee Performance Evaluation – Title: General Manager – Government Code 54957

4. CONSENT AGENDA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Approve Minutes of October 15, 2012, October 22, 2012 and November 7, 2012

SAM Board Meetings B. Receive and File Manager's Monthly Report for October 2012, including: a. Monthly Flow Report b. Financial Statement c. Monthly NPDES d. Data Collection System Data C. Approve Disbursements for November 2012

5. OLD BUSINESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Update – Flow Metering and Management B. Development of a Capital Improvement Program – Presentation C. Review Revised SAM Reserve Policy and Adopt Resolution (next no. in sequence), A Resolution Establishing Sewer Authority Mid-Coastside Reserves Fund Policy

SAM Agenda

Page 2 of 2 December 10, 2012

5. OLD BUSINESS (CONTINUED) D. Conduct Public Hearing on Proposed Non-Domestic Waste Source Control (NDWSCP) Fee Schedule for FY2012-13

a. Open Hearing b. Manager’s and Secretary’s Statements c. Public Comment d. Close Hearing

E. Adopt Resolution No. (next number in sequence), Establishing Schedule of Fees for Use in Conjunction with NDWSCP for FY2012-13

6. NEW BUSINESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. Review and Approve Schedule of 2013 SAM Board Meetings

7. MANAGER’S REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

8. ATTORNEY'S REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A. CASA Attorney’s Committee Meeting November 9, 2012

9. DIRECTOR'S REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

10. PUBLIC COMMENT / ORAL COMMUNICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11. ADJOURNMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

NEXT: Regular Board Meeting: 7:00 p.m., January 28, 2013

SAM Admin Building - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

SEWER AUTHORITY MID-COASTSIDE BOARD MEETING NOTES & GUIDELINES

Any writing that is a public record and relates to an agenda item for an open session of a regular meeting, that is distributed to the Board less than 72 hours prior to the meeting, is available for public inspection, during normal business hours, at the District address, the address of which is set forth above. Board meetings are accessible to people with disabilities. Upon request, this agenda will be made available in appropriate alternative formats to persons with a disability. Request for a disability-related modification or an accommodation in order to participate in the public meeting should be made to Susan Turbay at (650) 726-0124 2 (two) days in advance of the meeting.

Meeting Date: December 10, 2012 Agenda Item No: 2A

SEWER AUTHORITY MID-COASTSIDE

Staff Report

Subject / Title Special Order of the Day – Election of SAM Officers Staff Recommendation: Elect officers Fiscal Impact: None. Discussion/Report: Each year the SAM Board elects officers for the coming year. To assist with appointments for the 2013 calendar year, the chart below indicates the current positions held by each SAM Director. Below is an excerpt from SAM’s JPA Agreement, addressing officers: H. Officers. The Authority shall have three officers: Chairman, Vice Chairman and

Secretary. The directors of the Board shall select from the Board these three officers who shall hold office for a period of one year, commencing January 1 of each year; provided, however, that the current officers appointed shall hold office until December 31, 2003, and provided further that, in the event that a member agency removes from the Board a director serving as an officer, the Board shall appoint another director to fill the vacant office for the remainder of that fiscal year.

1. The Chairman shall preside at the meetings of the Board. The Chairman's duties

shall be to call meetings to order, adjourn meetings, announce the business before the Board in the order in which it is to be acted upon, recognize directors and non-directors entitled to the floor, put to vote all questions moved and seconded, announce results of votes, maintain the rules of order, execute documents on behalf of the Board when duly approved for action, and carry out other duties set forth in the bylaws. The Chairman shall be entitled to exercise his full voting rights on all questions before the Board and need not relinquish the chair to discuss a question before the Board.

2. A Vice Chairman shall be selected and hold office in the same manner as the

Chairman and in the absence of the Chairman shall preside and hold the same powers as if he were the Chairman.

Staff Report Special Order of the Day - Election of SAM Officers December 10, 2012 Page 2

3. A Secretary shall also be selected from the Board.

4. The Board shall also appoint one of its officers to be the Treasurer.

Board of Directors Name Position Agency Represented

Rick Kowalczyk Chair City of Half Moon Bay Leonard Woren Vice-Chair Montara Water & Sanitary

District Jim Harvey Secretary/Treasurer Granada Sanitary District Ric Lohman Director Granada Sanitary District Scott Boyd Director Montara Water & Sanitary

District Allan Alifano Director City of Half Moon Bay

Project Committee – Created per JPA Article VI Committees Directors

Wet Wthr Flw Mgmt Project (Est. 2/25/08) Boyd, Harvey, Lohman, Woren

Standing Committees Committees Directors

Recycled Water Committee (Est. 9/22/08) Fraser, Boyd, Lohman

Ad Hoc Committees Committees Directors

Personnel Committee (Est. July 2012)

Woren, Harvey, Alifano

Other Assignments Name Manager


SEWER AUTHORITY MID-COASTSIDE Staff Report

Subject / Title Approve Minutes for October 15, 2012 Special Meeting, October 22, 2012 Regular Board Meeting and November 7, 2012 Special Meeting. Staff Recommendation: Approve Minutes for October 15, 2012 Special Meeting, October 22, 2012 Regular Board Meeting and November 7, 2012 Special Meeting. Fiscal Impact: None. Discussion/Report: Attached please find the Minutes of the October 15, 2012 Special Meeting, October 22, 2012 Regular Board and November 7, 2012 Special Meeting for review and approval. Staff Recommends a Motion for Approval of Consent Agenda Item 4A.

MINUTES BOARD OF DIRECTORS SPECIAL MEETING

OCTOBER 15, 2012 1. CALL TO ORDER – Chair Kowalczyk called the meeting to order at 7:13 P.M. at the Granada Sanitary District, located at 504 Avenue Alhambra, El Granada, CA. ROLL CALL: Present: Directors Kowalczyk, Harvey, Boyd, Alifano, Woren Absent: Director Lohman 2. ROLL CALL / PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT / ORAL COMMUNICATION 4. CLOSED SESSION

Public Employee Performance Evaluation – Title: General Manager – Government Code Section 54957. The Board went into Closed Session at 7:13 p.m. The Board came out of Closed Session at 9:20 P.M. Chair Kowalczyk reported that no reportable action was taken. 5. PUBLIC COMMENT / ORAL COMMUNICATION - NONE 6. ADJOURNMENT The meeting was adjourned at 9:20 P.M., to the Regular SAM Board meeting, scheduled for November 19, 2012, 7:00 P.M., at the SAM Administration Building, 1000 N Cabrillo Highway, Half Moon Bay, CA 94019. Respectfully Submitted, Approved By: Recording Secretary _________________________________ Susan Turbay Secretary

SF1 1912635v.2

MINUTES SAM REGULAR BOARD MEETING

October 22, 2012 1. CALL TO ORDER: Vice-Chair Woren called the meeting to order at 7:04 p.m. at the SAM Administration Building, 1000 N. Cabrillo Highway, Half Moon Bay, CA. ROLL CALL: Present: Harvey, Alifano, Patridge (Alternate for Kowalczyk), Woren, Boyd, Lohman

STAFF PRESENT: General Manager Leonard, General Counsel Copeland, Tech Svcs Supv. Pullin, Supv. of Admin. Svcs. Tracy, and Recording Secretary Turbay. 2. PUBLIC COMMENT/ ORAL COMMUNICATION Vice-Chair Woren requested that the agenda item 3, Closed Session, be moved to the end of the agenda. SPECIAL ORDER OF THE DAY A. Proclamation to SAM Retiree – Pat McGowan – Presentation on behalf of the City of Half Moon Bay Director Alifano presented SAM retiree, Pat McGowan, a proclamation on behalf of the City of Half Moon Bay, commending Mr. McGowan on his 29 years of service to SAM. Director Alifano thanked him for the hard work and effort he put in over the years. Vice-Chair Woren added his thanks on behalf of SAM. B. Receive and file SAM FY 2011-12 Audited Financial Statements – Review by Jennifer Dermon,

Manager of C.G. Uhlenberg, LLP, with Kevin Anderson, CPA, Principal of Parsons Andersen, Certified Public Accountants

Jennifer Dermon, Manager of C.G. Uhlenberg, reviewed the SAM FY 2011-12 Audited Financial Statements. She reported there were no significant discrepancies, misstatements, or disagreements with Management. She also informed the Board that the recording of pension liabilities will begin with year ending 2015 and PERs will be providing assistance. General Counsel Copeland complemented staff, and stated that they should be given credit for work well done. C. Update on SAM Construction Projects – EKI, SRT Tim Monahan, of SRT Consultants, updated the Board on the Granada Force Main Project. He reviewed Phase 1 Location Map; Phase 1a Bypass Set-Up; Phase 1b Pipe Inspection; Phase 1c CIPP Rehabilitation, and the next steps with Phase 2 to be continued in the Spring of 2013. A discussion ensued. Director Lohman requested signage and flyers that could be given out to the public with information about the repair work that is being done. Following discussion Vice-Chair Woren thanked him for his presentation. Jeff Tarantino, of EKI, Inc., updated the Board on the progress of the Wet Weather Flow Management Project (WWFMP). He informed the Board that the project is 95% complete and stated that overall construction went very well with no complications or complaints. He reviewed the infiltration testing for water loss and stated that there should be no water in the boxes unless they are being filled from a storm event. He also stated that the contractor will be doing additional waterproofing on the inside of the manholes to address concerns of water loss. General Manager Leonard thanked Mr. Tarantino for his report. 3. CLOSED SESSION Moved to end of the agenda.

Minutes of SAM Regular Board Meeting – October 22, 2012 Page 2 of 4

SF1 1912635v.2

4. CONSENT AGENDA Director Woren requested that agenda item 4C be pulled for further discussion. Director Patridge moved and Director Lohman seconded the motion to approve the following Consent agenda items as presented: A. Approve Minutes of September 24, 2012 SAM Board Meeting. B. Receive and File Manager’s Monthly Report for September 2012, including: a. Monthly Flow Report b. Financial Statement c. Monthly NPDES Data d. Collection System Data Patridge/Lohman/8 Ayes/0 Noes. The motion passed. C. Approve Disbursements for October 2012 Vice-Chair Woren discussed various items on the check detail report. A discussion ensued. Following discussion, Director Boyd moved and Director Lohman seconded the motion to approve Consent Agenda Item 4C. Boyd/Lohman/8 Ayes/0 Noes. The motion passed. 5. OLD BUSINESS A. Update – Flow Metering and Management The General Manager reviewed the staff report for flow metering and management. He informed the Board that the Regional Water Quality Control Board (RWQCB) is using the SAM mid-point flow as the official flow for the NPDES permit. He stated that the flows have matched up within 1.7% of the meters in the Half Moon Bay system. A discussion ensued. Following discussion, no Board action was taken. B. Review Revised SAM Reserve Policy and Adopt Resolution (next no. in sequence), A Resolution

Establishing Sewer Authority Mid-Coastside Reserves Fund Policy General Manager Leonard reviewed the revised SAM Reserve Policy. He informed the Board that SAM accountants analyzed the current SAM reserves with some assumptions noted. Staff used an even $500,000.00 rather than the two months of member agency assessments for the Operations Reserve, and used $1,250,000.00 for the Emergency Reserve rather than the initially proposed $1,000,000.00. The final analysis included the close out of the current construction projects (WWFMP and Granada Force Main Repair) by year’s end. A discussion ensued. Director Alifano suggested the Reserve Policy has two phases, the first phase being to establish the appropriate amounts for Operations and Emergency reserves, and the second phase being to project the timing and amount of projected replacements in the SAM system. He acknowledged that additional time would be needed to establish the appropriate policy for a replacement reserve. Vice-Chair Woren suggested Collections be separate from the SAM budget. Following further discussion, no Board action was taken. 6. NEW BUSINESS A. Adopt Resolution 8-2012 Reaffirming the Investment Policy and Guidelines


SF1 1912635v.2

General Manager Leonard reviewed and discussed the staff report and adoption of a resolution to reaffirm the investment policy and guidelines. A discussion ensued. Following discussion, Director Patridge moved and Director Boyd seconded the motion to adopt Resolution 8-2012, Reaffirming the Investment Policy Guidelines. Patridge/Boyd/8 Ayes/0 Noes. The motion passed by roll call vote. B. Authorize General Manager to Conduct Public Hearing on Proposed Non-Domestic Waste Source Control Program (NDWSCP) Fee Schedule for FY2012-13 General Manager Leonard reviewed and discussed the proposed fee schedule for the Non-Domestic Source Control Program (NDWSCP) FY 2012-13 and conducting a public hearing thereon. Following review and discussion, Director Harvey moved and Director Boyd seconded the motion to authorize the General Manager to schedule the Public Hearing on Proposed Non-Domestic Waste Source Control Program Fee Schedule FY 2012-2013, the hearing to be held at the Board meeting on November 19, 2012. Harvey/Boyd/8 Ayes/0 Noes. The motion passed. 7. MANAGER’S REPORT The General Manager informed the Board that the SAM Administration Building is in the process of being painted, and that there will be a dedication ceremony of the Wet Weather Flow Management Project on November 16, 2012. Invitations will be sent out shortly. 8. ATTORNEY’S REPORT - NONE 9. DIRECTORS’ REPORT - NONE 10. PUBLIC COMMENT/ORAL COMMUNICATION General Manager Leonard informed the Board that Tony Pullin, Technical Services Supervisor, was participating in the First Flush event on October 21, 2012 along with Vice-Chair Woren. Vice-Chair Woren also stated that the GSD administrator also participated. Director Lohman announced that the next quarterly meeting of the San Mateo County Chapter of the California Special Districts Association (CSDA) will be held on Tuesday, October 30, 2012. 3. CLOSED SESSION

A. Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9 (a) John Szabo v. Sewer Authority Mid-Coastside and York Insurance Group, Case Nos. ADJ3466128; ADJ3155316; ADJ7184416

B. Conference with Legal Counsel – Initiation of Litigation Pursuant to Government Code Section 54956.9 (c) (one matter) C. Conference with Labor Negotiator, Section 54957.6 – Designated Representative: General Manager – Employee Organization – Unrepresented Employees (Technical Services Supervisor and Supervisor of Administrative Services) D. Conference with Labor Negotiator – Government Code Section 54957.6 – Designated Representative: Manager or Austris Rungus (IEDA) – Employee Organization – IUOE, Stationary Engineers, Local 39 E. Public Employee Performance Evaluation – Title: General Manager – Government Code 54957


SF1 1912635v.2

The Board went into Closed Session at 9:11 p.m. The Board came out of Closed Session at 10:10 P.M. General Manager Leonard reported that no reportable action was taken. 11. ADJOURNMENT The meeting was adjourned at 10:10 P.M., to the next meeting, to be held on November 19, 2012. Respectfully submitted, APPROVED BY: Susan Turbay Recording Secretary BOARD SECRETARY

MINUTES BOARD OF DIRECTORS SPECIAL MEETING

November 7, 2012 1. CALL TO ORDER – Chair Kowalczyk called the meeting to order at 7:05 P.M. at the SAM Administration Building, located at 1000 N Cabrillo Highway, Half Moon Bay, CA. 2. ROLL CALL / PLEDGE OF ALLEGIANCE ROLL CALL: Present: Directors Kowalczyk, Lohman, Boyd, Alifano, Woren Absent: Director Harvey STAFF PRESENT: General Manager Leonard, Counsel Suzanne Price (Wiley, Price, Radulovich), and Recording Secretary Turbay 3. PUBLIC COMMENT / ORAL COMMUNICATION - NONE 4. CLOSED SESSION

Conference with Legal Counsel-Existing Litigation Pursuant to Government Code Section 54956.9 (a) John Szabo v. Sewer Authority Mid-Coastside and York Insurance Group, Case Nos. ADJ3466128; ADJ3155316; ADJ7184416

The Board went into Closed Session at 7:06 p.m. The Board came out of Closed Session at 8:12 P.M. General Manager Leonard reported that Closed Session was discussed as described in the agenda and direction was given to Counsel and General Manager. 5. NEW BUSINESS A. Discuss and Take Action to Reschedule November 19, 2012 SAM Board Meeting to a December Date General Manager Leonard recommended that the November 19th Board meeting be rescheduled to a date in early December, due to unforeseen circumstances that occurred in recent weeks. A discussion ensued. Following discussion, Vice-Chair Woren moved and Director Lohman seconded the motion to reschedule the November 19th and December Board meetings to December 10, 2012. Woren/Lohman/7 Ayes/0 Noes. The motion was passed. B. WWFMP – Discussion of Dedication Ceremony – Provide Direction to Staff General Manager Leonard updated the Board on the dedication ceremony for the Wet Weather Flow Retention Basin to be held on November 16, 2012. A discussion ensued. Directors Boyd and Lohman volunteered to MC the event with the guidance of Susan Danielson Senning of Project Blue Print. 6. PUBLIC COMMENT / ORAL COMMUNICATION - NONE

Minutes of SAM Special Board Meeting – November 7, 2012 Page 2 of 2 7. ADJOURNMENT The meeting was adjourned at 8:28 P.M., to the next SAM Board meeting, scheduled for December 10, 2012, 7:00 P.M., at the SAM Administration Building, 1000 N Cabrillo Highway, Half Moon Bay, CA 94019. Respectfully Submitted, Approved By: Recording Secretary _________________________________ Susan Turbay Secretary

Meeting Date: December 10, 2012 Agenda Item No: 4B


Subject / Title Manager’s Monthly Report – October 2012 Staff Recommendation: None, this is an informational item. Fiscal Impact: None. Discussion/Report: Attached please find the Manager’s Monthly Report for October 2012, which includes the Monthly Flow Report, Financial Statement, Monthly NPDES Data, and Collection System Data. Staff Recommends a Motion for Approval of Consent Agenda Item 4B.

Sewer Authority Mid-Coastside MANAGER’S REPORT

A Monthly Report to the Board OCTOBER 2012

Key Indicators of Performance NPDES Permit Violations: 0 Accidents, Injuries, etc: None Reportable Spills Cat 1: 0 Reportable Spills Cat 2: 0

Total Expenses (%of budget) 25.61%

Flow Report (See Attachment A) Half Moon Bay 0.835 54.3% Granada SD 0.363 26.5% Montara W&SD 0.320 19.2% Total 1.518 100.0%

Administration In October there was one Closed Session Board Meeting held on October 15, 2012 and one Regular Board Meeting held on October 22, 2012. During October there were no public records requests. Media Coverage During the month of October there were no media articles referencing Sewer Authority Mid-Coastside. Personnel There were no grievances filed and no meeting with Local 39 representatives held in October 2012 There were no SAM employee anniversaries in October 2012. SAM has continued with retainment of temporary assistant from a temp agency for records retention, assistance to the Admin Services Supervisor and Technical Services Supervisor for various tasks. No permanent new hires occurred during the month of October 2012. Staff has continued with process and progress on Maintenance Mechanic recruitment. Financial The Financial Statement for October 2012, reflects expenditures in the amount of $278,278.46 (See Attachment B). October 2012 Financial Statement reflects 25.61% of the budget expensed at 33.3% of the fiscal year. The October LAIF statement is attached to the October 31, 2012 Financial Statements. The October 2012 statement reflects a beginning balance of $4,404.531.03 and ending balance of $4,108,463.46. LAIF quarterly interest earned reflected in the October 2012 statement was $3,932.43. In October 2012, staff continued with uncashed check notifications, and stop payment orders.

Sewer Authority Mid-Coastside Manager’s Monthly Report – October 2012 Page 2

OPERATIONS, COLLECTIONS, AND MAINTENANCE Operation and Maintenance All systems ran well during the month of October 2012. The NPDES Data for the month of October 2012 is included (Attachment C). There were no NPDES permit non-compliances during the month of October. Collections In October 2012, the Collections Maintenance crew cleaned approximately 36,565 feet of sewer line. Additionally, Collections staff responded to 15 callouts. The latest collection system data report is attached (Attachment D). There were no category 1 and no category 2 SSOs during the month of October. Trucked Waste In October 2012, ten (10) deliveries (approximately 2700 gallons) of trucked waste were discharged at the SAM plant. No leachate was discharged at the SAM Plant during the month of October 2012. This represents a total of $270 in gross revenue. Safety There were no work-related injuries in October 2012. There are no employees on SAM disability leave. There have been no work related accidents, injuries, or illnesses at SAM since March 10, 2011. Through October 31, 2012 the SAM Plant has worked 601days without a lost time accident. Attachments: A - Monthly Flow Report B - Financial Statement C - Monthly NPDES Data D - Collection System Data

The daily flow report figures for the month of October 2012 have been converted to an AverageDaily Flow (ADF) for each Member Agency. The results are attached for your review.

*Influent flow is calculated using the mid-plant flow meter less process water and trucked in waste*The Access Road meters for HMB had one data point lost. An average of the rest was used.*Portola flows were not measured during the force main lining project (10/16/12 through 10/26/12).Staff estimated the flows based on the Naples Beach flow meter.*Mid-Plant flow was adjusted for rainfall, for 4 days, by using the average difference betweenthe Mid-Plant and HMB Meters.

The summary of the ADF information is as follows:

MGD %

The City of Half Moon Bay 0.835 55.0%

Granada Sanitary District 0.363 23.9%

Montara Water and Sanitary District 0.320 21.1%

Distribution Total 1.518 100.00%

Attachment A

Flow Distribution Report Summary For October 2012

0.00

0.10

0.20

0.30

0.40

0.50

0.60

0.70

0.80

0.90

1.00

0.000

0.200

0.400

0.600

0.800

1.000

1.200

1.400

1.600

1.800

10/1/2012

10/3/2012

10/5/2012

10/7/2012

10/9/2012

10/11/2012

10/13/2012

10/15/2012

10/17/2012

10/19/2012

10/21/2012

10/23/2012

10/25/2012

10/27/2012

10/29/2012

10/31/2012

Rain, Inches

MGD

Sewer Authority Mid‐CoastsideMonthly Flow Distribution Report October 2012

Plant

HMB

GSD

MWSD

Rain, Inches

Rain Rain Rain

Date HMB GSD MWSD Plant Plant Portola Plant

10/1/2012 0.746 0.370 0.287 1.403 0.00 0.00 0.01

10/2/2012 0.744 0.364 0.284 1.392 0.00 0.00 0.00

10/3/2012 0.904 0.355 0.286 1.545 0.00 0.00 0.00

10/4/2012 0.868 0.349 0.295 1.512 0.00 0.00 0.00

10/5/2012 0.848 0.353 0.296 1.497 0.00 0.00 0.00

10/6/2012 0.837 0.386 0.320 1.543 0.00 0.00 0.00

10/7/2012 0.824 0.402 0.335 1.560 0.01 0.00 0.00

10/8/2012 0.862 0.344 0.319 1.525 0.01 0.00 0.01

10/9/2012 0.827 0.328 0.304 1.459 0.01 0.00 0.01

10/10/2012 0.868 0.321 0.303 1.491 0.06 0.00 0.00

10/11/2012 0.812 0.325 0.304 1.440 0.02 0.00 0.04

10/12/2012 0.843 0.347 0.307 1.496 0.04 0.00 0.00

10/13/2012 0.945 0.383 0.321 1.648 0.00 0.00 0.00

10/14/2012 0.886 0.400 0.338 1.623 0.00 0.00 0.02

10/15/2012 0.877 0.400 0.338 1.615 0.01 0.00 0.01

10/16/2012 0.774 0.345 0.279 1.398 0.01 0.00 0.00

10/17/2012 0.786 0.302 0.332 1.420 0.01 0.00 0.01

10/18/2012 0.714 0.342 0.311 1.367 0.00 0.00 0.00

10/19/2012 0.937 0.324 0.310 1.571 0.02 0.00 0.00

10/20/2012 0.885 0.348 0.334 1.567 0.01 0.00 0.01

10/21/2012 0.880 0.383 0.347 1.609 0.03 0.00 0.03

10/22/2012 0.899 0.396 0.372 1.667 0.95 0.00 0.52

10/23/2012 0.814 0.373 0.337 1.524 0.11 0.80 0.09

10/24/2012 0.837 0.380 0.378 1.596 0.27 0.01 0.45

10/25/2012 0.790 0.435 0.285 1.510 0.01 0.01 0.03

10/26/2012 0.794 0.358 0.343 1.495 0.00 0.00 0.00

10/27/2012 0.836 0.385 0.346 1.566 0.00 0.00 0.00

10/28/2012 0.879 0.409 0.355 1.643 0.01 0.00 0.02

10/29/2012 0.847 0.359 0.332 1.538 0.02 0.00 0.02

10/30/2012 0.780 0.348 0.317 1.445 0.01 0.00 0.02

10/31/2012 0.750 0.342 0.310 1.402 0.21 0.00 0.17

Totals 25.895 11.248 9.925 47.068 1.83 0.82 1.47

Summary

Adj Other Plant

HMB GSD MWSD Plant SAM Effluent

Minimum 0.714 0.302 0.279 1.367

Average 0.835 0.363 0.320 1.518 0.063 1.597

Maximum 0.945 0.435 0.378 1.667

Distribution 55.02% 23.90% 21.09% 100.00%

Sewer Authority Mid‐Coastside

Monthly Flow Distribution Report

0.00

0.10

0.20

0.30

0.40

0.50

0.60

0.70

0.80

0.90

1.00

0.000

0.200

0.400

0.600

0.800

1.000

1.200

1.400

1.600

1.80010/1/2012

10/2/2012

10/3/2012

10/4/2012

10/5/2012

10/6/2012

10/7/2012

10/8/2012

10/9/2012

10/10/2012

10/11/2012

10/12/2012

10/13/2012

10/14/2012

10/15/2012

10/16/2012

10/17/2012

10/18/2012

10/19/2012

10/20/2012

10/21/2012

10/22/2012

10/23/2012

10/24/2012

10/25/2012

10/26/2012

10/27/2012

10/28/2012

10/29/2012

10/30/2012

10/31/2012

Rain, Inches

MGD

Sewer Authority Mid‐CoastsideMonthly Flow Distribution Report October 2012

Plant

HMB

GSD

MWSD

Rain, Inches

Date Inf TSS Eff TSSEff TSS Weekly

Avg

TSS % Removal Inf BOD Eff BOD

Eff BOD Weekly

Avg

10/1/2012 270 3.9 98.6% 320 8.210/2/201210/3/201210/4/201210/5/201210/6/2012 4.3 9.110/7/201210/8/2012 300 7.6 97.5% 370 8.910/9/2012 180 4.7 97.4% 320 4.7

10/10/201210/11/201210/12/201210/13/2012 6.15 6.810/14/201210/15/201210/16/2012 260 8.9 96.6% 310 1110/17/2012 280 10 96.4% 280 1110/18/201210/19/201210/20/2012 9.45 1110/21/201210/22/201210/23/201210/24/2012 250 7.9 96.8% 260 6.110/25/2012 250 6.3 97.5% 320 5.310/26/201210/27/2012 7.1 5.710/28/2012 280 8.7 96.9% 290 7.610/29/2012 310 7.6 97.5% 320 9.210/30/201210/31/2012 8.15 8.4

Count 9 9 5 9 9 9 5

Minimum 180 3.9 4.3 96.4% 260 4.7 5.7Average 264 7.3 7.0 97.2% 310 8.0 8.2

Maximum 310 10.0 9.5 98.6% 370 11.0 11.0

Percent Removal 855 Sample Median

HighLow

Daily MaxWeekly Max 45 45

Monthly Average 30 30

SAM E001 October 2012

Date BOD % Removal

Eff Turbidity

Eff Turbidity Weekly

Avg

Chlorine Residual

10/1/2012 97.4% < 0.1 5.8 0.0010/2/2012 0.1 0.0010/3/2012 0.1 0.0010/4/2012 0.1 0.0010/5/2012 < 0.1 0.0010/6/2012 < 0.1 < 0.10 6.15 0.0010/7/2012 < 0.1 0.0010/8/2012 97.6% 0.1 6.2 0.0010/9/2012 98.5% < 0.1 4 0.00

10/10/2012 0.1 0.0010/11/2012 0.2 0.0010/12/2012 < 0.1 0.0010/13/2012 < 0.1 < 0.1 5.1 0.0010/14/2012 < 0.1 0.0010/15/2012 < 0.1 0.0010/16/2012 96.5% 0.1 5.1 0.0010/17/2012 96.1% 0.4 4.8 0.0010/18/2012 < 0.1 0.0010/19/2012 < 0.1 0.0010/20/2012 < 0.1 < 0.1 4.95 0.0010/21/2012 < 0.1 0.0010/22/2012 0.1 0.0010/23/2012 < 0.1 0.0010/24/2012 97.7% 0.1 6.2 0.0010/25/2012 98.3% 0.2 5.4 0.0010/26/2012 < 0.1 0.0010/27/2012 0.1 < 0.1 5.8 0.0010/28/2012 97.4% 0.2 6.6 0.0010/29/2012 97.1% 0.2 6.7 0.0010/30/2012 < 0.1 0.0010/31/2012 0.2 < 0.2 6.65 0.00

Count 9 31 5 9 5 31

Minimum 96.1% < 0.1 < 0.1 4.0 5.0 0.00Average 97.4% < 0.1 < 0.1 5.6 5.7 0.00

Maximum 98.5% 0.4 < 0.2 6.7 6.7 0.00

Percent Removal 855 Sample Median

HighLow

Daily Max 3.0 225Weekly Max 1.5 100

Monthly Average 1.0 75


Eff Settleable

Matter

Eff Settleable Matter Weekly

Avg

Date Chlorine time Eff pH Eff

Temp Eff DO Eff DO Saturation

10/1/2012 0.00 7.20 21.6 < 10 5.90 66.410/2/2012 0.00 7.15 21.8 5.59 64.410/3/2012 0.00 7.16 21.8 5.80 66.110/4/2012 0.00 7.27 21.9 5.78 66.810/5/2012 0.00 7.26 22.1 5.88 67.410/6/2012 0.00 7.48 21.9 5.82 67.410/7/2012 0.00 7.31 21.7 6.00 69.110/8/2012 0.00 7.19 21.6 5.38 60.110/9/2012 0.00 7.28 21.7 < 10 5.78 66.1

10/10/2012 0.00 7.28 22.0 5.55 63.510/11/2012 0.00 7.33 21.5 5.68 64.510/12/2012 0.00 7.09 21.3 6.15 69.610/13/2012 0.00 7.20 21.2 5.69 64.910/14/2012 0.00 7.37 21.7 6.29 72.110/15/2012 0.00 7.28 21.6 5.59 63.510/16/2012 0.00 7.27 21.8 5.65 62.310/17/2012 0.00 7.18 21.5 < 10 5.60 62.210/18/2012 0.00 7.25 21.7 5.44 61.110/19/2012 0.00 7.19 21.8 5.67 63.810/20/2012 0.00 7.21 21.7 5.73 65.110/21/2012 0.00 7.22 21.4 5.97 68.010/22/2012 0.00 7.17 21.2 5.49 61.910/23/2012 0.00 7.00 20.9 6.34 71.210/24/2012 0.00 7.21 21.3 5.66 65.110/25/2012 0.00 7.19 21.1 < 10 5.63 64.310/26/2012 0.00 7.20 20.8 5.68 63.910/27/2012 0.00 7.20 20.9 5.64 61.510/28/2012 0.00 7.21 21.1 5.47 62.710/29/2012 0.00 7.20 21.3 < 10 5.42 62.010/30/2012 0.00 7.28 21.0 5.70 63.910/31/2012 0.00 7.09 21.1 5.31 58.1

Count 31 31 31 5 31 31

Minimum 0.00 7.00 20.8 < 10 5.31 58.1Average 0.00 7.22 21.5 < 10 5.7187 64.8

Maximum 0.00 7.48 22.1 < 10 6.34 72.1

Percent Removal5 Sample Median 4,500

High 9Low 6

Daily Max 12,500 Weekly Max

Monthly Average


Enterococci

October 2012

Total HMB GSD MWSD SAM Roots 0 0 0 0 0

Grease 0 0 0 0 0Mechanical 0 0 0 0 0 Nov 11 30,660 2,889 26,691 60,240 11.4

Wet Weather 0 0 0 0 0 Dec 11 38,015 282 0 38,297 7.3Other 0 0 0 0 0 Jan 12 5,406 16,780 20,769 42,955 8.1Total 0 0 0 0 0 Feb-12 2,251 14,804 18,897 35,952 6.8

0% 100% 0% 0% Mar-12 6,928 7,691 29,309 43,928 8.3Apr-12 4,233 19,091 21,728 45,052 8.5

12 Month Moving Total May-12 5,436 26,778 28,572 60,786 11.5Jun-12 24,985 23,475 0 48,460 9.2

Total HMB GSD MWSD SAM Jul-12 26,884 17,883 647 45,414 8.6Roots 1 0 1 0 0 Aug-12 27,679 19,304 1,308 48,291 9.1

Grease 1 1 0 0 0 Sep-12 26,704 25,303 1,192 53,199 10.1Mechanical 5 0 0 0 5 Oct-12 22,287 14,171 107 36,565 6.9

Wet Weather 0 0 0 0 0Other 11 7 1 3 0 Annual ft 221,468 188,451 149,220 559,139Total 18 8 2 3 5

44% 11% 17% 28% Annual Mi. 42 36 28 106

Reportable SSOs

Total HMB GSD MWSD SAM October 2012 0 0 0 0 0

12 Month Moving Total 18 8 2 3 5

SSOs / Year / 100 Miles

Total HMB GSD MWSD SAM October 2012 0.0 0.0 0.0 0.0 0.0

12 Month Moving Total 17.2 21.6 6.0 11.1 68.5Category 1 8.6 10.8 0.0 3.7 54.8Category 2 8.6 10.8 6.0 7.4 13.7

Miles of Sewers 104.5 37.0 33.2 27.0 7.335.4% 31.8% 25.8% 7.0%

Attachm

ent DSewer Authority Mid-Coastside

Monthly Collection System Activity/SSO Distribution Report, October 2012

Number 12 Month Rolling Total Sewer Cleaning Summary

Month HMB GSD MWSDTotal Feet

Total Miles

Number

Number

Number

05

10

15202530

3540

Moving 12 Month SSO Totals Through February2008

Moving 12 Month Totals

```

0

5

10

15

20

25

1 2 3 4 5 6 7 8 9 10 11 12

12 Month Moving SSO Totals Through October 2012

Total SSO

Cat I SSO

Cat II SSO

Linear (Total SSO)

Meeting Date: December 10, 2012 Agenda Item No: 4C


Staff Report

Subject / Title Approve Disbursements – November 2012 Fiscal Impact: $1,032,117.65 from Check Detail Report Discussion/Report: The wire transfers, payroll, and electronic debits made in October 2012 were as follows for:

• Payroll and Payroll Taxes $ 84,362.19 • CalPERS Retirement & Deferred Comp Wire Transfers $ 20,008.10 • VSP, Assurant, & CalPERS Electronic Debits (Health Benefits) $ 18,112.34

Highlights of the Check Detail Report for November 2012 include the following:

• Anderson Pacific Engineering Construction, $560,048.75 – This cost is the first approved disbursement/payment for construction services on the Granada Force Main Project.

• City of Half Moon Bay, $80,666.00 – This payment is for the Member Agency Refund for FY2011-12.

• Granada Sanitary District, $59,026.00 – This expense is for Member Agency Refund for FY2011-12.

• Montara Water and Sanitary District, $39,958.00 – This amount paid is the Member Agency Refund for FY2011-12.

• North Coast Divers $12,000.00 – This cost is for services for the Annual video inspection of the SAM Ocean Outfall, completed on Monday, August 27th, 2012.

• Basin Research Associates, $9,526.00 – This expense is for the Archeological Monitoring with respect to Native American sites. This is the closure report for the WWFMP project.

• Romig Engineers, Inc., $7,051.63 – This expense is for geotechnical (construction observation and testing services for storage tanks) performed in September 2012 for the WWFMP project. Total paid to date for these services is $9,052.08.

Staff Requests a Motion for Approval of Consent Agenda Item 4C.



Staff Report

Subject / Title: Update – SAM Flow Metering and Management

Staff Recommendation: Adopt Staff Recommendations to SAM’s flow measurement program Fiscal Impact: Can affect budget allocations for Member Agencies significantly

Discussion/Report: At the July 23, 2012 SAM Board meeting staff updated the Board on the issue of flow measurements in the SAM plant and IPS system and proposed a series of recommendations for the Boards consideration and adoption. The Board directed staff to meet with the Member Agency Managers and return to the Board with a consensus recommendation on SAM flow monitoring. Staff has consulted with the MA managers and offers the consolidated recommendations below. Staff has continued to explore the flow monitoring issues at SAM since the July 2012 presentation. What staff has learned has further informed the recommendations. The recommendations below have been agreed to by the MA managers after discussion of the new data. Changes to the flow measurement program since July 2012:

• SAM is now using the adjusted mid-plant meter (a box weir) for both NPDES reporting and for calculating MA flow splits.

• SAM Plant Influent Parshall Flume meter workings have been replaced, the signal receiver has been calibrated to receive the correct signal and the measurements are considered accurate.

• Inline meters in the HMB sewers have consistently agreed with SAM’s mid-plant meter calculation within 2% over the past months.

• Unmetered flows at Frenchman’s Creek have been referred to the MA managers for their discussion and subsequent recommendation.

Recommendations: Plant and Primary MA flow measurement

Use the mid-plant meter flows (as adjusted) for treatment plant flow reporting to the Regional Water Quality Control Board and for calculation of SAM MA flow apportionment.

Quality assurance on plant flows

The accuracy of the mid-plant flow measurements will be monitored by comparison to the influent Parshall flume data and by comparison to the HMB in sewer readings. Deviations between the primary meters and the secondary

metering systems in excess of 2% will initiate a staff investigations, immediate corrective action, and a report to the Board as a detail of the monthly flow report.

Maintain Positive Measurement of HMB flows SAM staff will continue to use the data from the inline sewer meters in HMB’s sewers as a check on the data from the mid-plant meter. This procedure will be reviewed annually in consultation with the SAM Board. (Cost $12k annually).

Future Flow measurement periods

Staff recommends that the flow measurements used for allocations be calculated on an annual basis from January 1st through December 31st. This would be a change from February 28th through March 1st. That change should not affect flow distributions for budget purposes.

Unmetered flows

There is no current recommendation for the Frenchman’s Creek Development flow factor. The issue is currently under review by the MA management group. The managers will advise staff of their conclusions on FC flow factor. The possible outcomes of their discussions are:

• No change. Continue to use existing “flow factor”. • Recalculate the FC “flow factor”.(minimal cost) • Add an in-sewer meter (same system as the HMB meters) and meter flows.

Estimated cost $20-30K and $1,000/yr. Budget Implications of past flow measurements.

Systematic errors have occurred within the flow monitoring period for use in next year’s budget (March 2012-February 2013). These flows have been amended using the mid-plant flow meter readings. Staff feels that there is enough data to state that the influent meter was under reading compared to the mid-plant weir and those adjustments to the flow data are in order. Staff recommends that the Board the use existing, adjusted 2012 data for determining Member Agency allocations in the FY2013-14 Budget cycle.

Budget Allocation Implications of future flow measurements.

The managers’ group has discussed other allocations methods for future budget allocations but has no recommendation to change the current methodology.

Summary Staff recommends that the SAM Board adopt these recommendations for flow measurements and use a one year MA budget allocation based on the corrected flows from Calendar Year 2012.



Staff Report

Subject / Title: Development of a Capital Improvement Program - Presentation

Staff Recommendation: Receive report and provide Direction to Staff Fiscal Impact: Supports long-term fiscal planning Discussion/Report: At the June 25, 2012, SAM Board meeting, the Board discussed SAM's reserve policy and directed staff to bring this item back for further discussion at the August 27, 2012 meeting. At the August 27, 2012 meeting, the Board received a presentation from staff and directed staff to develop some preliminary information and recommendations. As the Board is aware, any Capital Reserve Policy must correlate directly with the Authority's Capital Maintenance Program (CMP) and Capital Improvements Program (CIP, if any). At the August 27, 2012 meeting, the Board received a presentation on the apparent most cost-effective process to develop a Capital Reserve Policy for SAM as Wastewater Enterprise. Staff provided a framework for establishing Level of Service (LOS) Goals for SAM, consistent with the Joint Powers Authority (JPA) Agreement and each and all member agencies' adopted mission and goals, for the Board's consideration. Staff presented a process for developing and establishing a cost-effective approach and planning that emphasized the following direction from the SAM Board: 1. Asset Management approach to address the repair and replacement (R&R) needs, and 2. Technology/resource consideration of opportunity to address long-term system financial needs with short-term investment mechanisms. The Board received the presentation and directed staff to develop framework of the CMP and bring it back for their consideration at the December 10, 2012 meeting. Draft CMP has been developed and is attached in the draft form to this report. This draft CMP has been discussed with the Member Agency managers at a joint meeting last week. Comments were received from the managers and incorporated. The proposed CMP is based on the facilities condition assessment developed over the past two months, the database of assets developed and maintained by staff, and the estimated cost of addressing the infrastructure needs. Two major categories are presented, as follows:


Page 2 of 2 1. Repair and Replacement (R&R), and 2. Business case scenarios with possible investment opportunities The proposed program is prioritized based on the age, condition, and criticality of the respective assets. The CMP is proposed for the Board 's consideration and comments. A copy of the presentation is attached.

Proposed Five-Year Capital Maintenance Plan

December 10, 2012 Board Meeting

2

Agenda CMP Framework Condition Assessment Infrastructure Needs Proposed 5-Year CMP

CMP Framework

Conduct Asset Inventory

Prioritize Rehabilitation

Develop Costs

6/29/12

1- Repair/Replace -

2- Investment Opportunities Define

Project Calculate Payback Period

Identify Opportunity

CMP

3

4

Condition Assessment

Remaining Useful Life

Physical Condition

Importance/Criticality

5

Condition Assessment Asset Age

IPS: Pipelines 1983 Pump Stations 1983

Wastewater Plant: Original Plant 1983 Upgrade 1998

6

Condition Assessment Remaining Useful Life

7

Condition Assessment Physical Condition

Visited pump stations and wastewater plant

Interviewed SAM staff

Assigned Physical Condition: 1-Excellent Condition 2-Minor Defect 3-Backlog of Maintenance Required 4-Major renewal 5-Unserviceable (Adapted from International Infrastructure Management Manual)

8

Condition Assessment Importance/Criticality Low:

No regulatory impacts No Health & safety impacts Low risk of obsolescence

Medium: Long lead time for parts

High: Regulatory impact(s) Health & safety impact(s) High risk of obsolescence

9

Infrastructure Needs Identified 112 repair/replacement needs

Bundled into: 39 repair/replacements activities 5 business case evaluations

Prioritized activities based on: Remaining useful life Physical condition Importance/criticality

10

Prioritization – Risk Management

IMPACT (Importance/

Criticality)

OCCURRENCE PROBABILITY (Remaining useful life + physical condition)

1 - HI HO 2 - HI LO

3 - LI HO 4 - LI LO

LOW

HIGH

HIGH

11

Capital Maintenance Plan Budget-level Cost Components

Estimated Construction Cost

Engineering/Administration/Legal (30%)

Contingency (30%)

12

Capital Maintenance Plan Summary

Repair/ Repair/ Business TotalAsset Replac'mt Replac'mt Case Project

Group Needs Activities Evaluations Cost Priority 1 Priority 2 Priority 3Portola PS 34 7 0 $1.00 M $0.87 M $0.11 M $0.02 M

Princeton PS 8 5 0 $0.79 M $0.49 M $0.10 M $0.20 M

Montara PS 19 6 1 $0.71 M $0.26 M $0.45 M $0.00 M

IPS 3 3 1 $1.90 M $0.78 M $1.12 M $0.00 M

WWTP 48 18 3 $2.62 M $2.05 M $0.57 M $0.00 M

Totals 112 39 5 $7.02 M $4.45 M $2.35 M $0.22 M

Project Cost, by Priority

13

Capital Maintenance Plan Proposed 5-Year CMP

ActivityProject

CostCum.Cost

Repair Portola PS Safety Issues $0.04 M $0.04 M

Replace Princeton PS w/Package PS $0.44 M $0.48 M

Replace Princeton PS ATS $0.05 M $0.53 M

Rehabilitate effluent pump station facilities $0.05 M $0.58 M

Clean Digesters $0.19 M $0.77 M

Replace Portola PS pumps, motors, & appurt $0.46 M $1.23 M

Rehabilitate sludge dewatering facilities $0.22 M $1.45 M

Replace plant engine generator $0.80 M $2.25 M

Replace Hypo, Bisulfite, and Ferric tanks $0.19 M $2.44 M

Replace 2,450 LF 12-inch forcemain $0.47 M $2.91 M

Rehabilitate Portola PS electrical $0.08 M $2.99 M

Rehabilitate Montara PS electrical $0.24 M $3.23 M

Replace aeration valves $0.04 M $3.27 M

Purchase spare RAS/WAS motors $0.02 M $3.28 M

Evaluate PLC I/O obsolescence $0.01 M $3.29 M

2013 2014 2015 2016 2017

14

Capital Maintenance Plan Proposed 5-Year CMP

Update annually

Escalate costs (ENR)

Reprioritize based on: Regulatory impacts Safety issues Current condition

CMP Framework

Conduct Asset Inventory

Prioritize Rehabilitation

Develop Costs

6/29/12

1- Repair/Replace-

2- Investment Opportunities Define

Project Calculate Payback Period

Identify Opportunity

CMP

Member CIPs

15

16

Questions?

Presented by:

SAM FIve-Year CMP

Princeton Pump Station

Facility Description

Facility Condition

Facility Problems

Proposed Improvements

Justification

Schedule Date

Board Approval TBD

Engineering TBD

Board Approval - Bids TBD

Replacement Project Construction Start TBD

Replacement Project Construction Completed TBD

Board Acceptance of Facility TBD

Replacement Project Cost Total FY 12-13 FY 13-14 FY 14-15 FY 15-16

Engineering Design/Permiting (30%) 82,500$ 82,500$ -$ -$ -$

Construction Cost 275,000$ 275,000$ -$ -$ -$

82,500$ 82,500$ -$ -$ -$

Total 440,000$ 440,000$

Contingency (30%)

1-Pump station dry pit design requires a confined space entry to access/maintain dry pit mechanical, placing

staff safety at risk on a daily basis.

2-Facilitiy was highlighted in the EPA NPDES compliance report due to failures/overflows experience due to

equipment, corrosion and grease.

3-Current dry pit design violates current design practice.

The Princeton Pump Station, constructed in 1983, is a duplex dry-pit/wet-pit facility with a firm capacity of

1,100 gpm. Ancillary facilities include chlorination odor control, a forcemain surge tank, and electrical

including an Automatic Transfer Switch (ATS).

1-Mechanical components beyond useful life. Pumps on backlog maintenance schedule with re-builds every

four years, based on failures experienced.

2-Pump building external condition is good. Pump building internal condition reveals corrosion.

3-Electrical building external and internal condition are in good condition with only minor defects.

Based on facility condition and problems, the following is proposed:

1-Replace pump station with a new submersible package pump station with valve vault;

2-Re-use existing Electrical Building to house new MCC;

3-Decommission in place the Pump Building, dry-pit, and and wet well.

Replacement project will:

1-Elminate safety risk to maintenance staff;

2-Minimize the likelihood of overflows by replacing outdated, beyond useful life, equipment;

3-Replace equipment that is beyond it's useful life;

4-Lower ownership cost by replacing outdated equipment with modern equipment which will significantly

reducing staff maintenance time which will allow staff time to work on more pressing issues, and lower the

amount of chlorine required for odor control.

SAM

Draft CIP - Activity List

11/27/2012

Activity Priority Level SAM Priority 5-Year CIP Priority Project Cost Asset Group

Repair Portola PS Safety Issues 1 a 1 $44,800 Portola PS

Replace Portola PS pumps, motors, & appurt'nce 1 a 6 $455,200 Portola PS

Rehabilitate Portola PS electrical 1 a 11 $77,920 Portola PS

Replace Princeton PS w/Package PS 1 a 2 $440,000 Princeton PS

Replace Princeton PS ATS 1 a 3 $48,000 Princeton PS

Rehabilitate Montara PS electrical 1 a 12 $242,400 Montara PS

Replace aeration valves 1 a 13 $36,000 WWTP

Purchase spare RAS/WAS motors 1 a 14 $16,000 WWTP

Replace Hypo, Bisulfite, and Ferric tanks 1 a 9 $192,000 WWTP

Rehabilitate effluent pump station facilities 1 a 4 $45,600 WWTP

Rehabilitate sludge dewatering facilities 1 a 7 $223,200 WWTP

Evaluate PLC I/O obsolescence 1 a 15 $10,000 WWTP

Clean Digesters 1 a 5 $192,000 WWTP

Replace 2,450 LF 12-inch forcemain 1 a 10 $470,400 IPS

Replace plant engine generator 1 a 8 $800,000 WWTP

Rehabilitate Portola PS wetwell 1 b $288,000 Portola PS

Evaluate Montara PS grit removal 1 b $20,000 Montara PS

Evaluate forcemain repair options 1 b $20,000 IPS

Replace 10 ARV Valves 1 b $288,000 IPS

Repair grating, handrail, and toe kick safety issues 1 b $16,000 WWTP

Repair Grit removal facilities 1 b $20,000 WWTP

Refurbish Primary Clarifier facilities 1 b $396,000 WWTP

Demolish NaOH chemical facilities 1 b $16,000 WWTP

Rehabilitate Digester Control building mechanical 1 b $38,400 WWTP

Construct Montara PS grit removal system 2 a $320,000 Montara PS

Install 7 bypass stations on 14-inch forcemain 2 a $1,120,000 IPS

Refurbish headworks climber screens 1 a $48,000 WWTP

Refurbish WWTP influent pumps 2 a $96,000 WWTP

Replace fine bubble membrane diffusers 2 a $240,000 WWTP

Refurbish secondary clarifier bridge mechanism 2 a $16,000 WWTP

Replace chemical system pumps and appurtenances 2 a $160,000 WWTP

SAM

Draft CIP - Activity List

11/27/2012

Repair Portola PS Building Exterior 2 b $93,120 Portola PS

Repair Portola PS ancillary mechanical systems 2 b $20,800 Portola PS

Repair Princeton PS site-related issues 2 b $20,000 Princeton PS

Replace Princeton PS Odor Control System 2 b $76,000 Princeton PS

Repair Montara PS piping & ancillary mechanical 2 b $20,800 Montara PS

Replace Montara PS odor control 2 b $64,000 Montara PS

Repair Montara PS site-related issues 2 b $12,000 Montara PS

Repair Montara PS Building Exterior 2 b $36,800 Montara PS

Evaluate blower replacement investment opportunities 2 b $10,000 WWTP

Refurbish CL2 scum removal facilities 2 b $30,400 WWTP

Evaluate solids handling investment opportunities 2 b $20,000 WWTP

Repair Portola PS Pavement and Site-related issues 3 a $23,680 Portola PS

Repurpose Princeton PS dry pit to wet weather storage 3 a $200,000 Princeton PS

Meeting Date: December 10, 2012 Agenda Item No: 5C


Staff Report

Subject / Title: Review Revised SAM Reserve Policy and Adopt Resolution (next no. in sequence), A Resolution Establishing Sewer Authority Mid-Coastside Reserves Fund Policy Staff Recommendation: Review and Adopt proposed SAM Reserves Policy Fiscal Impact: Potential to refund “excess” SAM Reserve Funds to Member Agencies Discussion/Report: At the September 24th meeting staff presented a draft revised SAM Reserve Policy for Board review and possible adoption. After discussion, the Board directed staff to return with a justification for the $1M Emergency Reserve and an analysis of current cash reserves using the proposed policy. At the October 22, 2012 meeting the Board directed the staff to replace the “Capital Reserves” portion of the proposed policy with a Capital Improvement Plan (CIP) proposal. At that meeting the Board expressed general support for the Phase 1 elements of the reserve proposal, two months of SAM operating expenses for the Operating Reserve (approximately $500k) and an emergency reserve of $1.25M. Staff proposes to incorporate the previously discussed CIP into the reserves document to delineate how long term capital items will be tracked in the planning and budgeting at SAM. Because the vast majority of SAM’s capital work is repair and replacement we are referring to the plan as a Capital Maintenance Plan (CMP). If the board adopts the reserve levels and associated Capital Planning approach there are several implementation strategies available that the Board might consider for existing capital held by SAM. Should current capital funds held by SAM be returned to the Member Agencies according to the new policy and re-budgeted or FY 2012-13 or should the funds be allocated to projects or capital repairs in the Capital Plan?. The other issue for discussion is whether the Member Agencies or SAM would hold the Capital Plan funds for long-term projects. Staff recommends that the issue of capital money refunds and collection methodology be discussed at the January 2013 meeting after the FY 2013-14 Budget Workshop. Staff recommended Motion: Adopt attached Resolution (next no. in sequence) repealing SAM 2001 Reserves policy and adopting the SAM Reserve Policy dated December 10, 2012 as written (or with Board modifications). Attachments (2)

RESOLUTION NO. _________

A RESOLUTION ESTABLISHING SEWER AUTHORITY MID-COASTSIDE RESERVE FUNDS POLICY

RESOLVED, by the Board of Directors of the Sewer Authority Mid-Coastside, San Mateo County, California, that:

WHEREAS, the Board has determined that sound financial management policy should include specific guidelines for accumulating and managing Authority reserve funds, and;

WHEREAS, purposes of reserve funds include but are not limited to operating costs, provision for emergencies and other unanticipated expenses, financing of repair and replacement of Authority facilities, and financing the construction of new facilities, all as necessary to fulfill purposes of the Authority, and;

WHEREAS, the Board has established by Resolution 2-2001 a Sewer Authority Mid-Coastside Reserve Funds Policy;

NOW, THEREFORE, IT IS ORDERED, as follows:

1. The existing Reserve Funds Policy established by Resolution 2-2001 is hereby repealed.

2. The Sewer Authority Mid-Coastside Reserve Funds Policy, dated December 10, 2012, attached hereto is hereby adopted as the policy of the Authority. * * * * * *

I hereby certify that the foregoing is a full, true and correct copy of a Resolution duly passed and adopted by the Board of Directors of the Sewer Authority Mid-Coastside at a meeting thereof held on the 10th day of December, 2012 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________________ Secretary Sewer Authority Mid-Coastside

SAM Reserve Policy Statement of Purpose and Use

December 10, 2012

1

SAM reserves shall be comprised of the following internal reserve funds: Phase 1-Financial Reserves

Operating Reserve 1. Policy objective: To ensure that adequate cash is available when needed to pay

SAM’s normal and recurring operating costs.1 2. Target: An operating and cash flow fund equal to two months of the fiscal year

budgeted operating expenses. 3. Qualified Uses:

a. Payment of budgeted operating expenditures only

Emergency Repair Reserve 1. Policy objective: To ensure that adequate cash is available to stabilize and avoid

sudden budget impacts in a particular year from material, unplanned O&M repairs and capital /repairs that required immediate attention to continue operations.

2. Target: An emergency fund of $1,250,000. In the event that the reserve is used, a plan for replenishment will be presented by the SAM Manager to the board within 60 days.

3. Qualified Uses: Reserve may be used in the following circumstances: a. Catastrophic event causing sudden, significant failure of equipment that

impacts continuation of operations b. Repair is scheduled to commence in a future fiscal year but is critical to

complete earlier than planned due to equipment failure or increased risk of failure

One Year Capital Repair/Project2 Reserve

1. Policy objective: To reserve for the current budget year capital repair or project. 2. Target: A capital repair/ projects fund consisting of funds collected for the then

current fiscal year’s repair/projects as identified in the current fiscal year budget, to be funded by the member agencies at the time each repair/project starts. It is understood that not all member agencies may elect to participate in all projects. Remaining funds (if applicable) for each project completed shall be returned to each member agency within 90 days of the end of the capital repair/project close out. If a project is not constructed during the fiscal year in which it is budgeted, the funds shall be returned to each agency within 90 days the end of the fiscal year.

3. Qualified Uses: Only approved one year capital repairs/project. 1 SAM’s Collections O&M contract will not have operating or emergency reserves as defined by this policy and will be funded on an annual basis. Capital items (e.g. trucks, video equipment or vactor trailers) can be budgeted on a multi-year basis with consent of the Member Agencies. 2 For the purposes of this policy the term “capital project” as defined by the SAM Joint Powers Authority Agreement is a capital facility that is new in form and function. The term “capital repair” refers to capital expenditures needed to restore/repair/renovate an existing facility or function to an appropriately serviceable level.

SAM Reserve Policy Statement of Purpose and Use

December 10, 2012

2

Phase 1 Reserve Reinstatement/True-Up All funds held by SAM at the end of each fiscal year in excess of that listed above shall be returned to the member agencies within 90 days of the end of the fiscal year. Borrowing between reserve funds is not permitted. Phase 2-Financial Reserves

Long Term Capital Repairs/Projects will be managed in a 5-Year Capital Plan3 1. Policy objective: To reserve for all long term capital repair/projects as approved in a

Five Year Capital Plan 2. Target: Funds for multi-year repairs/ projects shall remain with SAM <alternate

language- “Funds…shall remain with the Member Agencies”> until the time the repair/project is complete, with remaining funds (as applicable) returned to each member agency within 90 days of repair/project close out. (AKA 5 Year Capital Fund).

Reporting

• The required reserve fund level for each fiscal year shall be documented in each year’s budget.

• Budget document to include roll forward, including the budget year and two previous years.

• Each reserve fund shall be listed by each member agency. • SAM Manager will provide a reserve analysis to be submitted to the Member Agencies

upon the occurrence of the following events: • Annual discussions and deliberations as described in the approved budget preparation

timeline. • When a major change in conditions threatens the reserve levels established within the

policy • Additionally, each agency’s individual share of SAM’s reserve fund shall also be

stated in the preliminary budget data as well as at the time the budget is approved by SAM.

3 The term 5-Year Capital Plan is intended to include both Capital Repairs and Capital Projects as defined by the SAM JPA Agreement..

Meeting Date: December 10, 2012 Agenda Item No: 5D


Subject / Title Conduct Public Hearing on Proposed Non-Domestic Waste Source Control Program (NDWSCP) Fee Schedule for FY2012-13 Staff Recommendation: Conduct Public Hearing on Proposed NDWSCP Fee Schedule for FY 2012-13 Fiscal Impact: Approximately $36,693 in NDWSCP Fees Discussion/Report: Annually, staff develops a fee schedule (attached) for NDWSCP permittees in accordance with the provisions of the NDWSCP ordinance. The Board then schedules a public hearing to consider comment on the NDWSCP fee schedule before approval. At the October 22, 2012 Board meeting, the SAM Board:

1. Authorized the Schedule of a Public Hearing for November 19, 2012 at 7:00 pm on the proposed NDWSCP Fee Schedule for Fiscal Year 2012-13.

2. Authorized staff to post Notice of the Public Hearing and of the Board’s intent to adopt the FY2012-13 NDWSCP Fee Schedule.

Notices were duly posted, on Oct. 31, Nov. 7, 2012. Since the November 19, 2012 SAM Board Meeting was cancelled, staff posted additional two week Notice of Public Hearing -Change Date Notice to the December 10, 2012 SAM Board Meeting. Those Public Hearing Notices were published on November 21, and November 28, 2012. This agenda item is the third of the three steps necessary to complete adoption of the fee schedule which are:

3. Conduct Public Hearing – Review any public comment and Adopt NDWSCP FY2012-13 Fee Schedule by Resolution. NDWSCP FY2012-13 Fee Schedule takes effect immediately.

The Board will now conduct the NDWSCP Public Hearing. Following the NDWSCP Public Hearing, in the next agenda item, Agenda Item 5E, the Board will consider taking action on the proposed NDWSCP Fee Schedule by adopting the SAM Resolution (next number in sequence) for “Establishing Schedule of Fees for Use in Conjunction with NDWSCP FY2012-13”.

Flow, GPD Baseline Fee

Additional fee per added 1000 gpd Permit Fee

Permittes Per Flow Range

Total Fees Per Range

1 - 999 237.00$ -$ 237.00$ 75 17,775.00$ 1000 - 1999 237.00$ 237.00$ 474.00$ 17 8,058.00$ 2000 - 2999 237.00$ 474.00$ 711.00$ 5 3,555.00$ 3000 - 3999 237.00$ 711.00$ 948.00$ 0 -$ 4000 - 4999 237.00$ 948.00$ 1,185.00$ 2 2,370.00$ 5000 - 5999 237.00$ 1,185.00$ 1,422.00$ 1 1,422.00$ 6000 - 6999 237.00$ 1,422.00$ 1,659.00$ 1 1,659.00$ 7000 - 7999 237.00$ 1,659.00$ 1,896.00$ 1 1,896.00$ 8000 - 8999 237.00$ 1,896.00$ 2,133.00$ 0 -$ 9000 - 9999 237.00$ 2,133.00$ 2,370.00$ 0 -$ 10000 - 10999 237.00$ 2,370.00$ 2,607.00$ 0 -$

Total Fees 36,735.00$

Budget 36,693.00$

Sewer Authority Mid-Coastside

Non-Domestic Waste Source Control ProgramFee Schedule for Fiscal Year 2012-13

Table 1

Permit # Discharger Flow, GPDGA001 Pillar Point Harbor 449GF002 Exclusive Fresh 1,919GF005 Fresh Fish House 127GF006 Three Captains 888GR000 Asian King 467GR000 Flavors 986GR000 Sam's Chowder House 4,910GR000 Crab Landing 455GR002 Barbara's Fish Trap 1,968GR003 Gin Wan Restaurant 334GR004 Ketch Joanne 1,851GR005 Miramar Beach Inn 2,468GR011 Princeton Seafood Co. 1,781GR012 Mezza Luna 2,040GR014 Elegant Cheesecakes 226GR018 Harbor Pizza 154GR020 The Brewery on HMB 4,498GR021 Café Classique 340GR022 Café Capistrano OPL/Roadhouse Café 636GR023 Café Gibraltar 771GX001 Romeo Packing Co. 455GX002 Nurseryman's Exchange 950HA001 Bob's Car Wash 1,121HA002 Bay Chevron Service Station 6,342HA004 Curley & Reds Body Shop N/AHA005 Main Street Chevron N/AHA006 Half Moon Bay Autocare 143HA007 James Ford N/AHA008 C.U.S.D. Bus Yard N/AHA009 Phils Auto and Brake N/AHA011 Angelos Mufflers N/AHA012 Coast Transmission N/AHA015 Half Moon Bay Golf Links N/AHA016 Half Moon Bay Auto Repair N/AHA019 Clean Air Auto Repair N/AHA020 Ginos Auto Body N/AHA022 Paulos Auto Body N/AHA023 CAL Trans N/AHF000 New Leaf Market 1,084HF001 Cunha's Country Store 187HF002 Half Moon Bay Fish Mkt. 692HF003 Safeway Stores 7,594HL001 Greenhouse Cleaners N/AHL002 Crown Cleaners N/AHL003 Half Moon Bay Cleaners N/A


NDWSCP Discharger List, 2012-13

Permit # Discharger Flow, GPD



HM002 Dr. Rand Ollerton DDS N/AHM003 Davis Maas DDS N/AHM005 Dr. Moody DMD N/AHM006 Dr. C. Ray Sheppard DDS N/AHM007 Dr. Halterman DDS N/AHM010 Coastside Medical Clinic N/AHM013 Half Moon Bay Medical N/AHM014 Irwin Cohen DPM N/AHM015 HMB Vet Clinic N/AHM022 John C. Moon DDS N/AHP003 Ocean Shore Printing N/AHP004 Half Moon Bay Review N/AHP006 Longs Photo Lab N/AHP007 Rite-Aid Photo Lab N/AHR000 ARK North Indian Grill 31HR000 Popeye's Chicken 505HR000 Shiki Japanese Cuisine 791HR002 Burger King 1,383HR003 Bangkok House 791HR005 Mullin's 2,156HR007 Half Moon Bay Bakery 355HR009 Happy Taco 651HR010 Mainstreet Grill 336HR011 Mc Donald's 1,819HR012 Straw Hat Pizza 651HR014 Pasta Moon 1,744HR015 Round Table Pizza 352HR016 Sam's Coffee Shop 604HR017 San Benito House 505HR018 Spanishtown Mexican 673HR019 Taqueria La Mexicana 461HR020 Half Moon Bay H.S. Cafeteria 106HR021 3 Amigos 1,495HR022 China Express 629HR024 Cameron's Inn 1,483HR025 Sunshine Donuts 87HR026 IDES Hall 311HR027 Flying Fish Grill 1,009HR028 Chez Shea 651HR029 Moonside Bakery and Café 685HR030 Café Capistrano 312HR031 Sushi Main Street 651HR032 Half Moon Bay Coffee Co. 654HR033 It's Italia 2,025HR034 Casey's Café 405

Permit # Discharger Flow, GPD



HR035 Half Moon Bay Joe's 1,202HR037 Ritz-Carlton 5,145HR039 Cetrella 1,782HR044 White Elephant 352MR000 Stephanie's (San Jose Lodging, LLC) 1,146MR000 La Costanera 2461MR000 Maverick's BBQ 498MR000 Gherkins 498MR003 El Gran Amigo 361MR005 The Moss Beach Distillery 1,751MR009 Three Bells of Montara 1,922MR012 Odyssey Piazza 181

NDWSCP Frequently Asked Questions

Questions for Source Control:

1. How do we find new businesses? How do we de-‐list them? What determinants doe we use to do so?

• County Building and the City of HMB Planning and Building mail lists of

permits issued. Staff also takes note while in commercially zoned areas while in the field.

• We delist them when they no longer meet the criteria for the specific

business.

• These criteria are in the NDWSCP SOP.

2. What about the Catering services…why don’t we see them on the list?

No pretreatment devices. The criteria for pretreatment (grease trap) are: if the facility operates a deep fat fryer or open grill (indoors).

The Criteria SOP is in the NDWSCP SOP.

3. Why is the big hotel so lightly charged?

They meter their water to the permitted areas. Not all establishments do this so their entire water usage is used.

4. Is there a procedure for all of the above?

Yes, there is a NDWSCP SOP for all steps. It is in the NDWSCP library.

Meeting Date: December 10, 2012 Agenda Item No: 5E


Subject / Title: Adopt Resolution No. (next number in sequence), Establishing Schedule of Permit Fees for Use in Conjunction with NDWSCP for FY 2012-13 Staff Recommendation: Adopt Resolution No. (next number in sequence), Establishing Schedule of Permit Fees for Use in Conjunction with NDWSCP for FY2012-13 Fiscal Impact: Program is self-supporting and generates $36,693 in NDWSCP Fees Discussion/Report: The Resolution (next number in sequence), Establishing Schedule of Fees for Use in Conjunction with NDWSCP for FY2012-13 is attached for Board’s review and adoption. Staff Requests A Motion to Adopt Resolution Establishing Schedule of Fees for Use in Conjunction with NDWSCP for FY2012-13.


Resolution No. ______-2012

A RESOLUTION ESTABLISHING SCHEDULE OF PERMIT FEES FOR USE IN CONJUNCTION WITH THE NON-DOMESTIC WASTE SOURCE CONTROL PROGRAM FOR

FISCAL YEAR (FY) 2012-13 RESOLVED, by the Board of Directors of the Sewer Authority Mid-Coastside, San Mateo County, California, as follows: WHEREAS, this Board did, by its Resolution No. 1-91, adopt regulations establishing a Non-Domestic Waste Source Control Program ("the Program"); WHEREAS, this Board did, by its Resolution No. 2-94, amend the regulations establishing the Program, thereby establishing the amended regulations now in effect ("the Regulations"); WHEREAS, the Regulations authorize this Board to establish a uniform schedule of fees to be imposed upon and collected from applicants or dischargers to defray the costs of processing and issuing permits in conjunction with the Program and carrying out the services which are a part of the Program ("Program Fees"); WHEREAS, there has been presented to this Board proposed Program Fees for FY2012-13 WHEREAS, the methodology establishing Program Fees and the Program Fees for FY2012-13 will be available for public inspection at the office of the Authority on December 11, 2012, and Public Notices indicating so have been posted on November 21, 2012; and November 28, 2012; WHEREAS, there has been presented to this Board evidence that the Program fees are no more than necessary to cover the reasonable costs of the Program, and that the manner in which those costs are allocated to a payor bear a fair and reasonable relationship to the payor’s burdens on the Program and carrying out the services of the Program; NOW THEREFORE, it is found, determined, and ordered that:

1. The Methodology used in establishing the Program Fees for FY2012-13 and Program Fees for FY2012-13 set forth in Table 1 attached hereto are hereby adopted. The Program fees are no more necessary to cover the reasonable costs of the Program. The manner in which those costs are allocated to a payor bear a fair and responsible relationship to the payor’s burdens on the Program and carrying out the services of the Program.

2. The posting of the Notice of Public Hearing on November 21, 2012, and November 28,

2012 are hereby ratified and approved.

3. The Secretary is hereby authorized and directed to transmit a copy of this Resolution to each Member Agency.

* * * * *

I hereby certify that the foregoing is a full, true and correct copy of the Resolution duly passed and adopted by the Board of Directors of the Sewer Authority Mid-Coastside at a regular Board meeting thereof held on the 10th day of December 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN:

_____________________________

Secretary

Flow, GPD Baseline Fee

Additional fee per added 1000 gpd Permit Fee

Permittes Per Flow Range

Total Fees Per Range

1 - 999 237.00$ -$ 237.00$ 75 17,775.00$ 1000 - 1999 237.00$ 237.00$ 474.00$ 17 8,058.00$ 2000 - 2999 237.00$ 474.00$ 711.00$ 5 3,555.00$ 3000 - 3999 237.00$ 711.00$ 948.00$ 0 -$ 4000 - 4999 237.00$ 948.00$ 1,185.00$ 2 2,370.00$ 5000 - 5999 237.00$ 1,185.00$ 1,422.00$ 1 1,422.00$ 6000 - 6999 237.00$ 1,422.00$ 1,659.00$ 1 1,659.00$ 7000 - 7999 237.00$ 1,659.00$ 1,896.00$ 1 1,896.00$ 8000 - 8999 237.00$ 1,896.00$ 2,133.00$ 0 -$ 9000 - 9999 237.00$ 2,133.00$ 2,370.00$ 0 -$ 10000 - 10999 237.00$ 2,370.00$ 2,607.00$ 0 -$

Total Fees 36,735.00$

Budget 36,693.00$


Non-Domestic Waste Source Control ProgramFee Schedule for Fiscal Year 2012-13

Table 1



Staff Report

Subject / Title: Review and Approve Schedule of 2013 SAM Board Meetings Staff Recommendation: Review and Approve SAM 2013 Board Meeting Schedule. Fiscal Impact: None. Discussion/Report: The attached draft schedule of SAM Board Meetings for 2013 is hereby presented for Board consideration and approval. Staff Requests A Motion to Approve the Schedule of the 2013 SAM Board Meetings

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 1 2 1 2

6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 913 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 15 1620 21 22 23 24 25 26 17 18 19 20 21 22 23 17 18 19 20 21 22 2327 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 6 1 2 3 4 1

7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 814 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 1521 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 2228 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29

30

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7

7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 1414 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 2121 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 2828 29 30 31 25 26 27 28 29 30 31 29 30

S M T W T F S S M T W T F S S M T W T F S1 2 3 4 5 1 2 1 2 3 4 5 6 7

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 1413 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 2120 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 2827 28 29 30 31 24 25 26 27 28 29 30 29 30 31

Legend *NOTE: May 27 Regular Bd Mtg Cancelled -SAM Holiday - Office Closed

SAM Board Meetings

SAM Holidays(SAM Office Closed)

APRIL MAY JUNE

2 0 13

JULY AUGUST SEPTEMBER

OCTOBER NOVEMBER DECEMBER

MARCHFEBRUARYJANUARY

Meeting Date: December 10, 2012 Agenda Item No: 7


Staff Report

Subject / Title Manager’s Report Staff Recommendation: None. This is an informational item only. Fiscal Impact: None. Discussion/Report: This item is regularly agendized to allow SAM General Manager to provide a report on issues of interest to the Board. There are no attachments to this staff report.



Staff Report

Subject / Title Attorney’s Report - CASA Attorney’s Committee Meeting November 9, 2012 Staff Recommendation: None. This is an informational item only. Fiscal Impact: None. Discussion/Report: Attached is the CASA Attorney’s Committee Meeting Report of November 9, 2012.

Meeting Date: December 10, 2012 Agenda Item No: 9


Subject / Title: Directors’ Reports Staff Recommendation: None. This is an informational item only. Fiscal Impact: None. Discussion/Report: This item is regularly agendized to allow for any SAM Directors’ Report. There are no attachments to this staff report.

Documents

AGENDA SEWER AUTHORITY MID-COASTSIDE Board …samcleanswater.org/vertical/sites/{1307B359-C05A-436D-AC1C... · AGENDA SEWER AUTHORITY MID-COASTSIDE Board of Directors ... Flow Metering