AGENDA REGULAR MEETING

DESTIN CITY COUNCIL JANUARY 5, 2015

CITY HALL BOARDROOM 6:00PM

**Core Value of the Month -Lawful, Ethical Moral Standards and Actions**

CALL TO ORDER, INVOCATION AND PLEDGE OF ALLEGIANCE SPECIAL PRESENTATIONS

1. Presentation of awards for the Christmas Outdoor Decorating Contest winners 2. Presentation of awards for the 30th Annual Destin Christmas Parade winners 3. Presentation of awards for City Employee of the Year- Henry Portorreal

a. City of Destin A wards presented by Mayor Mel Ponder b. Certificate of Special Congressional Recognition from Congressman Jeff Miller

presented by Mrs. Helen Hunt Rigdon, Field Representative APPROVAL OF MINUTES

4. Request approval of the minutes of the December 1, 2014 regular council meeting PUBLIC HEARINGS

5. First reading of Ordinance 15-01-LC, which amends the official zoning map as referenced in the Land Development Code, Section 7.12.01(A)2 zoning maps to include a change in the zoning designation maps to include a change in the zoning designation of A .5 acre area of land at the Destin Airport.

PUBLIC OPPORTUNITY TO SPEAK ON COUNCIL PROPOSITIONS CONSENT AGENDA*

6. Request approval for use of city streets for Destin Area Chamber of Commerce 5k/1 Ok race 7. Request approval for use of city streets for Junior League of Emerald Coast, Inc. 5k walk I

10k run 8. Request approval ofFinancial System Annual Maintenance Agreement

RESOLUTIONS SCHEDULED PRESENTATIONS FROM THE PUBLIC**

9.0kaloosa County Economic Development Council (EDC) Update- Mr. Nathan Sparks, EDC Director

PROJECT REPORTS AND COMMENTS FROM MAYOR AND COUNCIL 10. Councilmember Trammell 11. Councilmember Wood 12. Councilmember Marler 13. Councilmember Foreman 14. Councilmember Dixon 15. Councilmember Ramswell 16. Councilmember Braden 17. Mayor Ponder

STAFF REPORTS AND RECOMMENDATIONS 18. City Attorney comments 19. City Land Use Attorney comments 20. Municipal Regulation of Nightclub hours of Operations 21. Code Enforcement/Compliance Action Plan (CAP) 22. Request for Proposal - Scenario and Visualization Planning Analysis and Report for

Designated Planning Area in the City of Destin

23. Amended Scope of Services for Phase 1B: Parking Inventory, Assessment and Standards (Harbor District)

24. Community Development Software Suite 25. City Manager comments

COMMENTS FROM THE AUDIENCE ADJOURNMENT

*All items listed under Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and may be considered separately.

**To be placed on the Agenda under scheduled presentations, citizens must contact the City Manager or City Clerk's office one (1) week prior to the scheduled City Council Meeting by completing a Speakers Request Form and providing any accompanying documentation as requested in the form's instructions.

. If a person decides to appeal any decision made by the Council with respect to any matter considered at this meeting, he/she may need a record of the proceedings, and for such purpose, he/she may need to ensure that verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. FS 286.0105.

Persons with disabilities who require assistance to participate in City meetings are requested to notify the City Clerk's Office at (850) 837-4242 in advance. Hearing Impaired: TTY: 711. Assistance also available through Human Resources, Title VI Coordinator, at (850) 837-4242.

Personas con discapacidades que necesitan asistencia o personas que necesiten ayuda con un idioma para participar en las reuniones de la ciudad, debenin notificar la oficina de la Secretaria Municipal al (850) 837-4242 antes de la reunion. Discapacidad auditiva: TTY: 711 (Solicitar Espanol CA). La ayuda tambien esta disponible por Recursos Humanos, Coordinador del Titulo VI, al (850) 837-4242.

TO:

THRU:

THRU:

FROM:

CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: TYPE OF AGENDA ITEM:

Mayor and City Council

January 5th, 2015 Award Presentation

City Manager/ Greg Kisela c:/,....._ ~ Parks & Recreation Director/ Lance A. Johnson J.tc

Program Coordinator I Amy Short ~·

ITEM#_/_

DATE: December 16, 2014

SUBJECT: Recognition of Holiday Decorating Contest Winners

I. BACKGROUND: The residents, businesses, and organizations that are located within the city limits of Destin are all given the opportunity to participate in the Annual Holiday Outdoor Decorating Contest. There are six categories that are judged which can be found listed below;

1. Best Decorated Home: This category includes single homes, duplexes (best side), mobile homes, etc.

2. Best Decorated Business: This category includes restaurants, shops, department stores, schools, professional offices, etc.

3. Best Decorated Organization: This category includes entrances to homeowner' s associations, golf courses, etc.

4. Best Decorated Condominium: This category includes entrances to condominiums and the property as a whole.

5. Best on the Harbor: This category includes homes, business and condominiums on the harbor.

6. Best overaU Holiday: This category includes all homes, business, and organizations throughout the city limits that go above and beyond.

The judge' s panel is made up of six volunteers, including but not limited to, city employees, residents and business owners within the city. Each judge is assigned an area of the city to cover. The judges complete evaluations for the best one in each category and turn the evaluation forms in to the program coordinator overseeing the contest. From the judge' s picks within their assigned area, the program coordinator compiles a list, revisits each location and makes a fmal decision for each category. The winners for each category, along with a picture, are announced in the local newspaper. Plaques are then prepared and awards recognition is coordinated with the City Council.

II. DISCUSSION:

A. Link to Strategic Goals/ Objectives: Enhance the Quality of Life: Creating a friendly competition between residents, businesses and organizations that go above and beyond in outdoor holiday decorations.

B. Effect on Budget (EOB): Estimated cost range from $112.50 to $150.50. The estimated cost covers the six plaques that are going to be awarded to the winner of each category. The plaques are budgeted under the special events.

ITEM# ----

ill. CONCLUSION: For many years the City of Destin has held its Annual Holiday Decorating Contest and recognized the winners from each category. It has become a tradition that the Mayor and City Council Members present the winners with a plaque commemorating the contest during the first council meeting in January. The Holiday Decorating Contest is one of the few special events that the City has where residents, businesses and organizations can all compete at the same time. Finally, it is a great way to honor those who have made the streets of Destin look festive during the holiday season. Attached is the list of winners for the 2014 Holiday Decorating Contest.

Attachments: 1. List of contest winners

City of Destin 2014 Outdoor Decorating Contest

Winners

Best Decorated Home: Robert and Karen Lyerly, 124 Indian Bayou Dr.

Best Decorated Business: Hog's Breath Cafe, 541 U.S. Highway 98

Best Decorated Organization: Corpus Christi Catholic Church, 307 Beach Dr.

Best Decorated Condominium: Dolphin Pointe, 480 Gulf Shore Dr.

Best on the Harbor: AJ's Seafood and Oyster Bar, 116 Harbor Blvd.

Best Overall Holiday: Patrick Conway and Deborah Basham, 610 5th St.

ITEM# __ _

A TI ACHMENT #1

Destin Christmas Parade Winners

2014 11Christmas Trees & Memories"

Chamber Award-Best Commercial Entry: Yolo

Sponsor: Destin Chamber of Commerce

Noel Award-Best Band Entry: Destin Middle Schooi/FWB HS Band

Sponsor: Destin Community Center

Civic Award-Best Civic Club Entry: Krewe of Karibbean

Sponsor: Emerald Coast Knights of Columbus

Elf Award-Best Children's Service Entry: OMS Cheerleaders

Sponsor: Jim Liufau State Farm

Angel Award-Best Religious Entry: Grace Lutheran Church

Sponsor: Mike Cheney Allstate

Santa's Helper Award-Best Children's Commercial: Resolute Martial Arts

Sponsor: A.J.'s Seafood & Oyster Bar

EMPLOYEE OF THE YEAR

2014 This Certificate of Achievement is presented to

Henry Portorreal for dedicated service and upholding the City's mission to protect &

promote tl1e health, safety, welfare and quality of life of our residents, businesses, and visitors; while striving for individual and service excellence.

7L OR DATE.

TEAM DE.STIN

:M.r. J-{enry Portorrea{

in~o/~and~ ~wdte~.

January as, 2015

DATE

MINUTES REGULAR MEETING

DESTIN CITY COUNCIL DECEMBER 1, 2014

CITY HALL BOARDROOM 6:00PM

The Council of the City of Destin met in regular session with the following members and staff present:

Destin City Council Mayor Mel Ponder Councilmember Rodney Braden Councilmember Jim Wood Councilmember Prebble Ramswell

Destin Citv Staff

Councilmember Sandy Trammell Councilmember Tuffy Dixon Councilmember Jim Foreman Councilmember Cyron Marler

City Manager Greg Kisela City Clerk Rey Bailey Public Information Manager Doug Rainer IT Manager Webb Warren CRA/Development Manager Steve Schmidt Finance Director Bragg Farmer Parks/Recreation Director Lance Johnson HR Manager Chuck Garcia Community Dev Director Ken Gallander City Engineer David Campbell City Planner Hank Woollard City Attorney Jerry Miller Land Use Attorney Scott Shirley

CALL TO ORDER, INVOCATION AND PLEDGE OF ALLEGIANCE

Mayor Mel Ponder called the meeting to order at 6:00 PM. Councilrnernber Marler delivered the invocation; which was followed by the Pledge of Allegiance.

SPECIAL PRESENTATIONS 1. Proclamation- Giving Tuesday, Marissa Rollins, Vice President of Funds Development,

Junior League of the Emerald Coast

The Mayor read the proclamation proclaiming December 2, 2014 as Giving Tuesday in the City of Destin; and then presented it to Ms. Marissa Rollins, Vice President of Funds Development of the Junior League of the Emerald Coast.

APPROVAL OF MINUTES 2. Request approval of the minutes ofthe October 20, 2014 regular council meeting

Motion by Councilmember Wood, seconded by Councilmember Trammell, to approve the minutes of the October 20, 2014 regular council meeting passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted ''yes").

3. Request approval of the minutes of the November 3, 2014 regular council meeting

Motion by Councilmember Trammell, seconded by Councilmember Wood, to approve the minutes of the November 3, 2014 regular council meeting passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted "yes").

PUBLIC HEARINGS PUBLIC OPPORTUNITY TO SPEAK ON COUNCIL PROPOSITIONS CONSENT AGENDA*

4. Reimbursement to Councilmember Sandy Trammell for expenses incurred at the Florida League of Cities Legislative Conference in Orlando, Florida, from November 12-14, 2014

5. Reimbursement to Councilmember Prebble Ramswell for expenses incurred at the Florida League of Cities Legislative Policy Committee Meeting in Orlando, Florida, from November 12-15, 2014 and Florida for Veterans Board Meeting in Tallahassee, Florida from November 16-17, 2014

6. Carpet replacement at the Destin Community Center

Council agreed to pull Consent Agenda items #5 and #6 for further discussion.

Motion by Councilmember Marler, seconded by Councilmember Wood, to approve Consent Agenda item #4, as printed above, passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted ''yes").

Councilmember Ramswell asked that reimbursement request for her trip to Tallahassee, Florida, to attend the Florida for Veterans Board meeting be excluded from Council consideration tonight; adding that funding from this trip may be coming from another source.

Motion by Councilmember Trammell, seconded by Councilmember Marler, to approve reimbursement to Councilmember Ramswell for expenses incurred at the FLC Legislative Policy Committee Meeting in Orlando, Florida, from November 12-15, 2014 passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted ''yes").

Referring to Consent Agenda item #6, Carpet Replacement at the Destin Community Center, Councilmember Dixon wants to make sure the City's insurance company as well as FEMA have been notified for possible reimbursement of the cost since the damaged was caused by the historic rainfall event during the April storm.

The Human Resources Manager noted that the City' s property insurer and FEMA have been placed on notice; and that staff is working the claim through the City' s insurer, Preferred Governmental Insurance Trust.

Councilmember Dixon moved to authorize the City Manager to engage Carpet One, 36070 Emerald Coast Parkway, Destin, Florida 32541 to replace carpet in the meeting rooms and hallways at the Destin Community Center; seconded by Councilmember Foreman. Motion passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted "yes").

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RESOLUTIONS COMMITTEE REPORTS

7. Presentation of Fiscal Year 2014 Annual Report and Fiscal Year 2015 Work Plans by the Destin Youth Council- Max Van Belkum, Chairman

Chairman of the Destin Youth Council Max Van Belkum provided a summary of the committee's Fiscal Year 2014 Annual Report and Fiscal Year 2015 Work Plans.

Some discussion followed relating to the proposed resolution of support for Choice Zoning in Destin for the purpose of making Niceville High School a residentially zoned school for Destin.

According to Councilmember Marler, there should be equality among all the schools; adding he would gladly support the resolution, but they need to find out from the Okaloosa County School Board the reason for this inequality.

Councilmember Ramswell asked how many of the 489 Destin students, as listed in the proposed resolution, pay the shuttle transportation to Niceville High School.

Mr. Van Belkum replied approximately 107 Destin students pay the $1000 a year fee for the private busses to Niceville High School. He added there are public busses that go from Niceville to Destin Middle School.

Councilmember Trammell explained that the waiver process for the schools was initially designed to prevent overcrowding in one school and protect another school from losing its accreditation by not having enough students for its size. She also stated that the Destin City Council does not have any purview on the way Okaloosa County School Board run its business. She cautioned the Council that adopting a resolution of support for Choice Zoning could result in the City having to pay for the school bus transportation.

Councilmember Foreman stated they have some obligation to ensure there is equality in services for all Destin students if it means creating an inter-local agreement with another jurisdiction. He added that the resolution before them is just a statement of support and not any more significant than any other resolutions they have previously passed.

Councilmember Wood expressed his support of the proposed resolution. He also stated that the actual number of Destin students that go to Niceville may be a lot less than 489; adding that many students that live outside the city limits of Destin, such as Regatta Bay, Kelly Plantation, and Emerald Bay may have been included in that figure. He also added they should only be responsible for students that live within the city limits of Destin.

Councilmember Trammell moved for approval of the Destin Youth Council's Fiscal Year 2014 Annual Report and Fiscal Year 2015 Work Plans, with modifications to the proposed resolution of support for Choice Zoning for Destin; seconded by Councilmember Dixon. Motion passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted ''yes").

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SCHEDULED PRESENTATIONS FROM THE PUBLIC** 8. State of the beach presentation - Mr. Matthew Trammell, Taylor Engineering, Inc.

Mr. Matthew Trammell from Taylor Engineering, Inc. provided the following Power Point presentation:

)> Beach Nourishment Design Principles/Goals •!• Mitigate for storm induced erosion •!• Provide increased storm protection •!• Preserve and enhance natural resources •!• Create aesthetically pleasing beach to enhance recreation

)> Destin/Walton County Beach Nourishment Project •!• Project Construction

• February- May 2006 (R -6 to R23 .8 Walton County) • December - January 2007 (R -1 to R -6 Walton County) • May- June 2007 (R-39 toR-50 Okaloosa County)

•!• Approximately 7 miles ofbeach • R-39 (Okaloosa County) to R-23.85 (Walton County)

•!• Beach Berm • Constructed width = 200 feet • Equilibrated width = 1 00 - 120 feet • Elevation -= +8 feet sloping to + 7 feet, NA VD

•!• Beach Dune • Width = 20 feet • Elevation = + 12 feet, NA VD • Vegetation required along dune face and crest

•!• East Pass Borrow Area= Approx. 2.8M cy (approx. 200,000 dump trucks) )> Western Destin Beach Restoration Project

•!• Project Construction: January 29- February 25, 2013 •!• Reach 1 approximately 4,100 ft. long

• East Jetty to R-20.7 (Okaloosa County) •!• Gap Area Approximately 2,900 ft. long

• 18 single family lots I 3 condominium properties •!• Reach 2 Approximately 2,250 ft. long

• R-23.5 to R25.5 (Okaloosa County) •!• Beach Berm

• Constructed width = 70 - 215 feet • Elevation = +5.5 feet, NA VD

•!• Beach Dune • Width= -30 feet • Elevation = + 14 feet, NA VD • Vegetated

•!• Okaloosa Country Borrow Area: = Approx. 7,500,000 cy • Placed volume + 634,292 cy • -5.7 Mcyremaining in borrow area

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~ Factors Affecting Project Performance •!• Typical beach nourishment design principles

• Project length, fill density, overfill ratios, background erosion rates, etc.

•!• Project timeline • Areas of the project constructed first reach initial equilibration more

rapidly • Low-energy coastlines allow for slower equilibration (multiple years

especially with eroded initial condition) •!• Eroded condition of the pre-construction project area

• Initial profile condition can significantly affect equilibration •!• Naturally occurring phenomena

• Offshore I near shore bar migration or welding • Beach cusps (prevalent in this area of Florida) • Seasonal variations (summer vs. winter profiles) • Dominant coastal features (historic rip channels, erosion hotspots,

structures, etc.) •!• Storm Impacts

~ Post-Construction Monitoring Services •!• Project Certification •!• Sediment QAQC Plan •!• Lighting Survey •!• Physical Monitoring Plan

• Performance of the project • Adverse effects • Need for adjustments, modifications, or mitigation • Information necessary to plan, design, and optimize subsequent

follow-up projects • Includes:

o Topographic and Bathymetric Surveys ofBeach, Control and Borrow Areas

o Aerial Photography o Physical Monitoring Report

~ Destin/Walton County Beach Nourishment Project - 7th Year Final Monitoring Report: October 2014

•!• Beach and Offshore Areas (Pre-construction vs. 7-year condition) • Average MHW shoreline advance of 114 feet for entire project area • Net accretion of2,177,800 cy for entire project area

•!• Borrow Area Impact Monitoring Area • Pre-dredge to 7-year 202,400 cy (average 2.3 cy/ft) • Post-dredge to 7-year 374,200 cy (average 37.4 cy/ft) • Accretion primarily in Eastern Control Area (predominantly

eastward transport) • Net accretion without dredge placements (2013 report)

•!• Borrow Area

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• Continues to accumulate material (gained 613,000 cy smce construction)

• No adverse effects on neighboring shorelines •!• Summary

• Project contains 78% of initial volume compared to pay surveys • Project contains 94%- 99% of initial volume compared to 2007 post

construction surveys ~ Destin/Walton County Beach Nourishment Project- Potential Borrow Area Impact

Analysis •!• Original Permit Conditions

• Required physical mitigation due to conceivable interrupt of net westward transport

• Placement of 50,000 cy west of East Pass •!• 2013 Potential Borrow Area Impact Monitoring Summary Report

• Historical analysis of pre- and post-dredging conditions • No adverse effects • Predominate eastward sediment transport from 2007-2012 • Original permit condition requiring placement waived by FDEP

~ Destin I Walton Project Monitoring Summary •!• Project has successfully met the design goals •!• Storm induced erosion has been mitigated •!• Restoration project is inducing natural beach and bar system recovery

towards pre-Opal conditions •!• Increased storm protection to upland properties and structures

• Increased berm widths and offshore bar formations (first line of defense)

• Withstood numerous storm events (Tropical Storms Barry, Erin, Eduardo, Fay, Claudette, and Hurricanes Gustav, Ike, Ida, Lee, Debby, Beryl, Andrea, Isaac)

•!• Nourished beach is aesthetically pleasing and provides increased recreational benefits

•!• Increased beach widths provide enhanced marine turtle and nesting shorebird habitat

~ Western Destin Beach Restoration Project - 1st Year Monitoring Report: October 2014

•!• Project Areas (Pre-construction vs. 1-year condition) • Average MHW shoreline advance of 123 feet in Reach 1 and 65 feet

in Reach 2 • Net accretion of 409,100 cy in Reach 1 and 100,900 cyin Reach 2 • Total accretion in project areas 510,000 cy

•!• Control Areas (Pre-construction vs. 1-year condition) • Gap Area accreted 112,900 cy (MHW change= 68ft) • East Control Area accreted 13,400 cy (MHW change =40ft)

•!• Summary • Project contains 80% of initial volume compared to pay surveys

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• Reach 1 and Reach 2 exceeded performance expectations o Compared to 1-year predictions, 16 month results area Reach

1 (+19%), Reach 2 (+23%) • Post-Con to 1-yr comparisons: Gap accreted 57,600 cy while all

other areas eroded ).- West Destin Project Summary

•!• Based on the first year results, project has successfully met the design goals •!• Storm induced erosion has been mitigated •!• Increased storm protection to upland properties and structures

• Increased dune and berm widths • Withstood numerous storm events

•!• Nourished beach is aesthetically pleasing and provides increased recreational benefits

•!• Nourished beach has increased the economic value of coastal properties •!• Increased beach widths provide enhanced marine turtle and nesting shorebird

habitat ).- Moving Forward

•!• Western Destin Project • Annual beach surveys • Annual turtle monitoring performed by County contractor

•!• On-going Support • Federal project assistance • Coastal Management Plan • Watershed Partnering

).- Recent Accomplishments •!• Funding Assistance

• Local Government Funding Requests •!• East Pass JCP •!• Norriego Point- Phase I

• Value Engineering • Dredging • Construction Drawings and Specs

•!• Destin Harbor Emergency Dredging •!• Okaloosa Artificial Reef Program

• Permitted 4 new reef areas • Currently permitting 3 new reef areas • FWC grant awards ($80k + $60k) • Snorkel reefs - 2 permitted, 6 permitting in progress

•!• Lighting Surveys

Mr. Rick Chappell, a Destin resident, discussed the importance of doing some budgeting and operations planning both for dredging the East Pass and in getting ready for any unforeseen major weather events. He continued that the County has received money from the additional one cent bed tax for the beaches, and that some advance planning would be necessary with regard to

Page 7 of 10

how that money can be accessed and deployed in the relationship between the City and County when the next emergency situation comes along.

Councilmember Dixon suggests they come up with a way to utilize dredging or a borrow site inside the Pass itself instead ofusing a site several miles away.

Mr. Trammell stated that he agrees with Councilmember Dixon' s assessment and that they are currently working on this issue. He explained that when they developed the borrow site, the focus was on Eglin Air Force Base beach restoration which was 3 million cubic yards. They were also looking at the full West Destin and Okaloosa Island projects. They needed to find 5 million cubic yards in one central location and were lucky to find an incredible sand supply. He added they are considering using some of the funding from DEP to conduct a feasibility study to look at harrowed dredging within East Pass, which was one of the recommendations from the Inlet Management Plan.

PROJECT REPORTS AND COMMENTS FROM MAYOR AND COUNCIL 9. Councilmember Braden 10. Councilmember Ramswell

Councilmember Ramswell asked staff to find out if placing a surcharge on parking fines and potentially using the funds to pay for school crossing guards is a valid option for a municipality.

Councilmember Ramswell addressed the issue relating to a broken line under the roadway in front of Big Kahuna' s as well as her suggestion to ask FDOT to at least put a "dip" sign up on that portion of the road until FDOT is able to make the necessary repairs. She asked if there had been any progress.

According to the City Manager, FDOT is currently evaluating the situation; adding they have conveyed to FDOT they would like to have something done and completed before the spring break and the 100 days of summer.

11 . Councilmember Dixon a. Motion from Council to close City facilities on Friday, December 26, 2014

Motion by Councilmember Dixon, seconded by Councilmember Marler, to close all City facilities on Friday, December 26, 2014 to Sunday, December 28, 2014 passed 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted ''yes").

12. Councilmember Foreman 13. Councilmember Marler

Councilmember Marler announced the following upcoming events: • Christmas Tree Lighting, Thursday, December 4th, 6:00 PM, at the Destin

Community Center • Destin Christmas Parade, Saturday, December 13th, beginning at 10:00 AM

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14. Councilmember Wood

Councilmember Wood noted they have people in the community involved in the Adopt-A­Street program, but their job is to pick up trash in the City's right-of-way only. He also stated that as they go through the discussions about cleaning up their City, everyone should lead by example by picking up trash in their own yard or place of business.

15. Councilmember Trammell

Councilmember Trammell announced that the Northwest Florida League of Cities Board of Directors will provide an advocacy training session at Valparaiso on January 15, 2015, focusing on ways to effectively communicate with their legislators; and that it is open to anyone who would like to participate. She also announced that there will be a session on parliamentary procedures on January 28, 2015 in Panama City.

16. Mayor Ponder

Mayor Ponder announced that former Destin Mayor Sam Seevers provided an Okaloosa Restore Advisory Committee update during the Okaloosa County League of Cities quarterly luncheon. He stated it is anticipated that a range from $30 million to $118 million will be coming to Okaloosa County; and that initial funding will come in around March 2015. He also stated that the committee has been working on mathematical formulas on how this amount would be distributed among the different entities, and that projects will be ranked accordingly.

The City Manager noted that City staffhad been discussing the list of proposed projects for potential restore funding, and tentatively scoring these projects based on the committee's scoring criteria. He also stated that the list of projects will be submitted to Council in January 2015 to obtain their feedback and direction.

STAFF REPORTS AND RECOMMENDATIONS 17. City Attorney comments 18. City Land Use Attorney comments 19. Proposed Goodwill Store expansion in the Town Center CRA

The City Manager stated this is a companion issue to the item discussed and approved for presentation to Council by the CRA Board. He continued that if approved by Council, it would be presented to the Local Planning Agency for their review and recommendation, and subsequently back to Council for final approval.

Councilmember Trammell discussed the aesthetics of the proposed addition as mentioned during the CRA Board meeting, making the rear view similar to the front view of the building, and to have this written in to the criteria.

Councilmember Dixon moved to direct staff to proceed with amendments to the Land Development Code to provide for large thrift stores in the Town Center Mixed Use (fCMU) zoning district; and that the aesthetic design criteria for the rear of the building as well as the

Page 9 of 10

front of the building will be built in to the legislative change. Councilmember Foreman provided a second to the motion.

Councilmember Foreman asked how the proposed change would affect the existing buildings and whether it would render a currently conforming property into a nonconforming property.

According to the City Manager, the change is only applicable to large thrift stores within the zone.

Having no further comments from the Council members, the Mayor called for a vote on the motion, which passes 7-0 (Council members Trammell, Wood, Marler, Foreman, Dixon, Ramswell, and Braden voted "yes").

The Mayor noted there are many single mothers in the community that would love to be trained for employment; and that it would fulfill the corporate mission and vision of Goodwill if they could consider re-allocating some of the funds that go to the corporate office and actually train people in their own City from which they derive their revenue.

Mr. Fred Shelfer, President of Goodwill, stated they have discussed this issue and it is something they are considering; and that they are also planning to convert some of the square footage of the new addition into a career training center and would incorporate this aspect into the plan. He also added this will give them the ability to train not only the people they employ to move up and get a better job, but also to train people in the area to overcome barriers to employment.

20. City Manager comments

The City Manager announced the Boat Parade scheduled at 6:00PM on December 14, 2014.

COMMENTS FROM THE AUDIENCE

Having no further business at this time, the meeting was adjourned at 7:45 PM.

ATTEST:

Rey Bailey, City Clerk

ADOPTED THIS 5TH DAY OF JANUARY 2015 By:

Mel Ponder, Mayor

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TO:

THRU:

CITY OF DESTIN

AGENDA ITEM CITY COUNCIL MEETING DATE: January 5, 2015 TYPE OF AGENDA ITEM: Public Hearing-1 st Reading

City Council Members

City Manager, Gregory A. Kisela 4 w,......_ ~ Community Development Director, Ken Gallander, AICP City Land Use Attorney, Scott S. Shirley 7r}W r Planning Manager, R. Ashley Grana ~

ITEM~

FROM: Planner, Hank Woollard, AICPl/-U} DATE: December 18, 2014

SUBJECT: Public Hearing on Ordinance No. 15-01-LC, which is an Ordinance that would amend the Official Zoning Map designation of a parcel located at the Destin Airport on Airport Road, from Medium Density Residential- Village (MDR-V) to Airport (A).

I. BACKGROUND: The subject area represents approximately \11 acre of an approximately 93 acre parcel. The 93 acre parcel ID # is 00-2S-22-0000-0001-0540. The geographical location of the parcel is adjacent to the west side of the Indian Bayou Golf Course, adjacent to the northeast side of the Airport, adjacent to the south side of Indian Woods and Indian Trail subdivisions. The rectangular \11 acre subject area of the FLUM amendment is shown on the revised Official Zoning Map and on the Location Map (refer to Exhibits "A.2" and "B"). The rezoning of the parcel to A is needed for it to be consistent with Ordinance No. 14-15-PC which amended the Future Land Use Map and for it to be in compliance with Comprehensive Plan: 2010 Policy 1-3.6.4: Identification of Land Use and Zoning Inconsistencies.

II. DISCUSSION: The proposed amendment to the Zoning Map implements the recently approved amendment to the FLUM. The amendment is consistent with Objective 1-3.6 of Comprehensive Plan: 2010 which purpose is to "prevent inconsistent land use" by ensuring that land uses, structures, and rezoning are consistent with the FLUM (refer to Exhibit "B").

Any improvements to this property will be required to undergo the proper development review process as administered by the City of Destin Community Development Department. The issues of concurrency and adequate public facilities will be assessed during the development review process in accordance with the goals, objectives, and policies of the City' s Comprehensive Plan and Land Development Code.

A. Link to Strategic Goals /Objectives: III.A.4. Encourage new development opportunities in the City to enhance the tax base

while maintaining our quality of life.

B. Effect on Budget (EOB): None

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ITEM

C. Level of Service (LOS): This land use change will not impact levels of service.

ill. LOCAL PLANNING AGENCY DISCUSSION: The Chairman opened the Public Hearing. Staff explained the purpose of Ordinance 15-01-LC was to make the Official Zoning Map consistent with the recently adopted small scale Future Land Use Map amendment to provide for the proposed Destin Airport Control Tower. Since there were no members of the public in attendance wishing to speak to the matter, the Chairman closed the Public Hearing.

Mr. Link inquired if a road would be built to the proposed Control Tower. Staff explained that a road will be constructed entirely on the south end of Airport property and it will connect to Airport Road. There were no other questions regarding Ordinance 15-01-LC.

Mr. Johnson moved that "the Local Planning Agency recommend the City Council adopt Ordinance 15-0 1-LC amending the Official Zoning Map to change the zoning designation of the property at the Destin Airport (future Control Tower site) on Airport Road, from "Medium Density Residential - Village" to "Airport" in order to be consistent with the recently approved FLUM designation of "Airport." Mr. Blackwood seconded the motion. The vote was unanimous (6-0) in favor of the motion.

IV. CONCLUSION: The Community Development Department recommends approval of Ordinance 15-0 1-LC amending the Official Zoning Map to change the zoning designation of the property at the Destin Airport (future Control Tower site) on Airport Road, from "Medium Density Residential - Village" to "Airport" in order to be consistent with the recently approved FLUM designation of"Airport."

V. RECOMMENDED MOTION: "I move that the City Council approve on 151 reading, Ordinance 15-01-LC amending the Official Zoning Map to change the zoning designation of the property at the Destin Airport (future Control Tower site) on Airport Road, from "Medium Density Residential - Village" to "Airport" in order to be consistent with the recently approved FLUM designation of "Airport," and for staff to schedule it for 2 nd and final reading.

Exhibits: A. Proposed Ordinance 15-01-LC

A.1 Sketch and Legal description of property A.2 Location Map A.3 Revised Zoning Map

B. Excerpts from Comprehensive Plan: 2010

Page 2 of2

-· EXHIBIT A

ORDINANCE NO. 15-01-LC

AN ORDINANCE OF THE CITY OF DESTIN, FLORIDA, AMENDING THE OFFICIAL ZONING MAP AS REFERENCED IN THE LAND DEVELOPMENT CODE, SECTION 7.12.01(A)2 ZONING MAPS TO INCLUDE A CHANGE IN THE ZONING DESIGNATION OF A .5 ACRE AREA OF LAND AT THE DESTIN AIRPORT, DESTIN, FLORIDA FROM MEDIUM DENSITY RESIDENTIAL -VILLAGE (MDR-V) TO AIRPORT (A); PROVIDING FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR JURISDICTION; PROVIDING FOR ZONING MAP AMENDMENT; PROVIDING FOR INCORPORATION INTO THE LAND DEVELOPMENT CODE; PROVIDING FOR CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF DESTIN, OKALOOSA COUNTY, FLORIDA, AS FOLLOWS:

SECTION 1. AUTHORITY. The authority for enactment of this Ordinance is Article 1, Section 1. 01 (b) of the City Charter, Section 166.021 , Florida Statutes and Chapter 163, Part II, Florida Statutes.

SECTION 2. FINDINGS OF FACT.

WHEREAS, the City Council has deemed it necessary to amend the existing Land Development Code's Zoning Map in order to bring it into compliance with the adopted Comprehensive Plan: 2010 Future Land Use Map;

WHEREAS, the City Council has determined that this ordinance is consistent with the adopted comprehensive plan and is in the best interests of the City and its citizens;

WHEREAS, after due public notice, a public hearing has been conducted by the Local Planning Agency and its recommendations reported to the City Council; and

WHEREAS, after due public notice, a public hearing has been conducted by the City Council.

SECTION 3. JURISDICTION. The land subject to this Ordinance shall include the area described in the legal description (refer to Exhibit "A.1 ")and depicted on the property location map (refer to Exhibit "A.2").

SECTION 4. ZONING MAP AMENDMENT. The Official Zoning Map of the City of Destin, Florida, as referenced in the Land Development Code, section 7.12.01(A)2 zoning maps, is hereby amended to include a change of zoning map designation from Medium Density Residential (MDR-V) to Airport (A) for the specific area of land located at the Destin Airport which is depicted on the revised zoning map (refer to Exhibit "A.3,") attached hereto and made a part hereof by reference.

SECTION 5. INCORPORATION INTO LAND DEVELOPMENT CODE. This ordinance shall be incorporated into the City of Destin ' s Land Development Code and any section or paragraph number or letter and any heading may be changed or modified as necessary to effectuate the foregoing.

EXHIBIT A

SECTION 6. CONFLICTING PROVISIONS. Special Acts of the Florida Legislature applicable to the incorporated area of the City of Destin, City Ordinances and City Resolutions, or parts, thereof, in conflict with the provisions of this ordinance are hereby superseded by this ordinance to the extent of such conflict.

SECTION 7. SEVERABILITY. Each separate provision of this ordinance is deemed independent of all other provisions herein so that if any portion or provision of this ordinance is declared invalid, all other provisions thereof shall remain valid and enforceable.

SECTION 8. EFFECTIVE DATE. This ordinance shall become effective upon its adoption by the City Council and signature by the Mayor and upon the comprehensive plan amendment for this same parcel becoming effective as provided in Ordinance 14-15-PC.

ATTEST:

Rey Bailey, City Clerk

First Reading: ------­Second Reading:-------

ADOPTED THIS DAYOF _____ 2014.

BY: ____________________________ ___

"Mel" Ponder, Mayor

The form and legal sufficiency of the foregoing has been reviewed and approved by the City Land Use Attorney.

Scott Shirley, City Land Use Attorney

Page 2 of 2

EXHIBIT DESCRIPTION SKETCH I A. (

NORTH

0 GRAPHIC SCALE

( IN FEET ) 1 inch = 80' feet

NORTHEAST BOUNDARY DESTIN AIRPORT

POINT OF COMMENCEMENT FOUND 1 /2" IRON ROD

NO IDENTIFICATION NORTHERN MOST CORNER

OF AEROVIEW PARK

SUR~ Sl<ETCH OF OESCRIPTIOO

FOUND 4"X4" CONCRETE MONUMENT LB. f/7271 (TYIPCAL)

LEGEND: fl = NUMBER

-+- = DISTANCE NOT TO SCALE LB. = LICENSED BUSINESS LS. a LICENSED SURVEYOR

P.S.M. = PROFESSIONAL SURVEYOR AND MAPPER

O.R. = OFFICIAL RECORDS ± = MORE OR LESS

R/W = RIGHT OF WAY

<t a CENTERLINE

CliENT: RS&H ALLEN E. tuCKER, P.S.M. No.458 OR

f.B. HORACE WAYNE WALKER, .R., P.S.M. o.5029 OR

~ORIZ: N/A JOSHUA P. WOOO, P.S.M. No.6960

GUSTIN, COTHERN & TUCKER, INC. ~ LAND SURVEYING I CIVIL ENGINEERING

(850) 678 - 5141 L.B. #3501 121 HART STREET www.gctengineering.com NICEVILLE, FL 32578

DESCRIPTION (PROPOSED): A PARCEL OF LAND L YlNG IN UNSECTIONALIZED TOWNSHIP 2 SOUTH, RANGE 22 WEST IN OKALOOSA COUNTY, FLORIDA BEING MORE PARllCULARLY DESCRIBED AS FOLLOWS:

COMMENCE AT THE NORTHWEST CORNER OF AEROVlEW PARK SUBDIVISION AS RECORDED IN PLAT BOOK 16, PAGE 69 OF THE OFFICIAL RECORDS OF OKALOOSA COUNTY. FLORIDA. THENCE PROCEED N53'09'42'E FOR A DISTANCE OF 550.81 FEET TO AN EXISTING CONCRETE MONUMENT; THENCE PROCEED N36'52'19'W ALONG THE NORTHEAST BOUNDARY LINE OF THE DESTIN AIRPORT FOR A DISTANCE OF 2830.80 FEET; THENCE N53'09'11 'E FOR A DISTANCE OF 159.81 FEET TO THE POINT OF BEGINNING; THENCE CONllNUE N53'09'11'E FOR A DISTANCE OF 125.00 FEET; THENCE PROCEED N36'50'56'W FOR A DISTANCE OF 175.00 FEET; THENCE PROCEED S53'09'11 'W FOR A DISTANCE OF 125.00 FEET; THENCE PROCEED S36'50'56'E FOR A DISTANCE OF 175.00 FEET TO THE POINT OF BEGINNING. PARCEL CONTAINS 0.50 ACRES MOR OR LESS.

SURVEY REPORT: 1. NO SEARCH OF THE PUBLIC RECORDS WAS DONE BY GUSTIN, COTHERN &

TUCKER, INC. VISIBLE EVIDENCE OF EASEMENTS WILL BE SHOWN HEREON, BUT NO CERTIFICATION IS GIVEN THAT EASEMENTS, DEED OVERLAPS, UNDERGROUND IMPROVEMENTS OR APPARENT USES DO NOT EXIST.

2. NO ENVIRONMENTAL JURISDICTIONAL LINES HAVE BEEN DETERMINED BY GUSTIN, COTHERN & TUCKER, INC.

3. APPARENT USES ARE AS SHOWN.

4. THERE MAY BE ADDITIONAL RESTRICTIONS THAT ARE NOT SHOWN ON THIS SURVEY THAT MAY BE FOUND IN THE PUBLIC RECORDS OF OKALOOSA COUNTY, FLORIDA.

5. BEARINGS SHOWN HEREON ARE REFERENCED TO THE LINE AS SHOWN ABOVE.

6. THE DISTANCES SHOWN HEREON ARE IN U.S. SURVEY FEET.

7. THE SURVEY MAP AND SURVEY REPORT ARE NOT FULL & COMPLETE WITHOUT THE OTHER.

GUSTIN, COTHERN & TUCKER, INC. jT14-001CAj

(850) 678 - 5141 LB. #3501

SHEET

~ LAND SURVEYING I CIVIL ENGINEERING I INDEX I 121 HART STREET www.gctengineering.com NICEVILLE, FL 32578 OF 2

2 0:\Sunoey-Proj\2014\Tl+-001 Destin ATCT\T14 OOio.J)estin ATCT Sketch ac Description.dwg 82, 10/02/2014 3:48pm mstone

EXHIBIT A.2

LOCATION MAP

CHOCTAWHATCHEE BAY

• West Destin

... East Destin

JOE'S BAYOU

GULF OF MEXICO

GULF OF MEXICO

Zoning Map

t NORTH

Residential --~

LOR·V · Low Density Rnld enliiii -VIage

LOR-HI- Low Oerwity Rnldenlial • Holiday Isle

LOR-H · Low 0er'!lity Ruldentill l - Harbor

- MOR·V· Medk.m DanDy R111dertlal- Vlftaga

~ MOR-HI • Med . Oen"y R111d. ·Holiday 1• - HOR-HighOenMyRnldanlial

CBN • c,.,.tal Baath Neighborhood

Commercial CL • Corrmardal Limited

- CO·CorrmelciiiiGanal'll

~ CTS-CommerclaiTI'IdeeandServie41

r---Mixed Use---~ - CBR • Cryalal Beach Resort

- ROI-VR ·.R:::11e1"'it~~=·~l& lnstil~ona l

~ ROI-00 -.'::::::~;:'~~nllnslitutional ROI-TO • R111dartlal , Of'lk:e , & ln.titutional

• ToUI'it;t Oevalopmenl

CMU ·Calhoun Mixed Uaa

HIMU · HollcifoyiNe Mixed Uaa

GRMU • Gulf Resort Milled Usa

'y NHMU • Norltt Halbor MiKad Uaa

SHMU ·So~ Harb01 Mbl:ad Uaa

~ BRMU ·Bay Resort Mbl:ad U11

~ CON-C~M~•tion

- REC·Recr11tlon

- INST• Inslitutlonal

fllllmli~j iN- Industrlal - A·1Jipor1

•OR[).41-45-LC • ORD-41-41-LC • QRD-41-47-l.C • QRD-01-31-LC • OR0-10-13-LC TMCIIJ.rDodoo•-......,..., ... .,

"'·-~"'/i:!O,"'t

EXHIBIT B

COMPREHENSIVE PLAN: 2010 EXCERPTS

OBJECTIVE 1-3.6: PREVENT INCONSISTENT LAND USE. The City shall continue to ensure that land uses, structures, and rezonings shall be consistent with the FLUM, and other applicable laws, ordinances, and administrative rules regulating land and water resource management.

Policy 1-3.6.1: Managing Future Land Use. The FLUM and related Policies together with the LDC shall be applied as a planning and management tool to prevent development of land uses which do not conform to the City's character as reflected in the City's adopted FLUM.

* * *

Policy 1-3.6.4: Identification of Land Use and Zoning Inconsistencies. Within one year from Plan adoption, the City shall have ·reviewed the adopted future land use and zoning for all properties within the corporate limits of Destin. The City shall identify all properties where an inconsistency exists between the FLUM designation and the zoning district. Within six months of identifying the properties, Destin shall administratively rezone the property based upon the following criteria:

* * *

2. Developed Lands. Developed lands located in a zoning district that is inconsistent with the approved FLUM designation for that property, but having a use that is consistent with the FLUM designation shall be administratively rezoned to an appropriate zoning with the same density or intensity of the existing use. If the use is inconsistent with the zoning and/or land use, then the City shall treat the use as nonconformity and follow the rezoning method cited above.

Page 1 of 1

TO:

THRU:

THRU:

CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: January 5, 2015 TYPE OF AGENDA ITEM: Consent

Mayor and City Council

City Manager/Greg Kisela ~ ~ City Clerk/Rey Bailey J!P'

ITEM#

FROM: Deputy City Clerk/ Kim Montgomery~ December 12, 2014 DATE:

SUBJECT: Destin Area Chamber of Commerce 5K I 1 OK Race Approval

I. BACKGROUND: Destin Area Chamber of Commerce is requesting use of the city streets to hold their 5th Annual 5/10k race on January 24, 2015. We have received their Hold Harmless Agreement, Certificate of Liability Insurance, and letters of acknowledgment from the Okaloosa County Sherifrs Department, Destin Fire Control District, and Okaloosa County EMS. The Okaloosa County Sherifrs Office Posse will be controlling the traffic where needed.

II. DISCUSSION:

A. Link to Strategic Goals /Objectives: I. Enhance Quality of Life

I.E. Enhance the City's Recreational Services

B. Effect on Budget (EO B): There is no 'staff requirement for this event.

C. Level of Service (LOS): The City of Destin shall not incur any expense or revenue as a result of this event.

m. CONCLUSION: The application has been reviewed and approved for legal sufficiency by the City Attorney and the Risk Manger.

IV. RECOMMENDED MOTION: I move to approve the right of way use request for the Destin Chamber of Commerce 5th Annual 5/10k race to be held on January 24, 2015.

Attachments: A. Checklist B. Hold Harmless C. Certificate of Liability Insurance D. Letters of Acknowledgement E. Maps of Race Route

CHECKLIST FOR USE OF PUBLIC FACILITIES OR PROPERTY:

Name of Organization: Destin Area Chamber of Commerce

Type of Event: Destin ' s Bayou, Bay and Back 5 k/ I Ok/ Half Marathon

Date(s) of Event: Saturday, January 24, 2015

Location of Event: Clement Taylor Park

1.* Certificate of Insurance provided : Yes: _ X __ This is required. Date on which provided 12/ 10114

2.* Hold Harmless (Signed Original) provided: Yes: _ X __ This is required. Date on which provided: 12111114

3. Permission granted from FOOT for use of State roadway (applicable only if using any portion of State Highway 98) Yes No Date written permission granted: Pending approval from Okaloosa BOCC

4.** Local law enforcement services requested: Yes _X_ This is required. Law enforcement officer contacted: OCSO Major of Operations, Major Gaddis

5.** Destin Fire Control District contacted: Yes _X _ _ This is required. Person contacted: Chief Kevin Sasser

6.** Okaloosa County Emergency Medical Services contacted : Person contacted Dino Villani Yes _X __ This is required

7. Describe steps being taken to ensure removal of all directional arrows and signage, as well as trash left on City streets upon conclusion of the event: Volunteers, staff of Destin Chamber, staff of Shoreline Church will remove all trash and signage

8. Please provide map of race route(s) .

Other pertinent informatio · h Bob' s Barracades

(Requester's or Acting Agen s Signature)

roval from OCSO and have contracted

* Original Certificate of Insurance and signed Hold Harmless must be provided to the City of Destin to be presented to City Council prior to their approval of the event.

**Provide the City a written acknowledgement/concurrence from the agency.

t1cnm.1?J. HOLD HARMLESS AGREEMENT

Destin Area Chamber of Commerce, Lnc. agrees to indemnify and hold harmless the City of Destin from

any and all liability, defense costs, including attorney fees and all other fees incidental to defense, loss or

damage the City of Destin may suffer as a result of claims, demands, costs or judgements against it arising

from Destin ' s 5th Annual Bayou, Bay and Back 5k,IOk, Half Marathon

to be held on Saturday, January 24, 2015.

In addition, Destin Area Chamber of Commerce, Inc. agrees to provide the City of Destin a Certificate of

Insurance naming the City as an Additional Insured reflecting general liability coverage of not less than

$1 ,000,000.00

DESTIN AREA CHAMBER OF COMMERCE, (Corporate Name)

Please Print Name and President (next to name)

STATE OF FLORIDA COUNTY OF OKALOOSA

The foregoing instrument was acknowledged before me this ll'""'"' day of l:>(....f_~ 20 l '.f by !;:::>~ ~.... .A . ~oo ~ as President

of~~"'")-..<~~ ~~ &t. to~.cr~e...,~c....

(Seal)

'-{ h-t..<-LS Ck )) .!::> +v L. ,u.:._ Printed name of Person Taking Acknowledgement

Personally known __ / ___ or has produced identification ___ _

THERESA D. STUCKI MY COMMISSION IFF 156022

EXPIRES: September 27, 2016 Bonded Thfu Notary Public UndefW!iers

Type of Identification produced ----------------------

DESTARE-01 JBURCH

ACORD CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY)

~ 12/15/2014

THIS CERTIFICATE IS ISSUED AS A MATIER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

" PRODUCER ~2~l~cT So Acentria, Inc - Destin Office

r:,gNJo Extl: (850) 650-1950 _llfi~. No): (850) 650-9288 4634 Gulfstarr Drive Destin, FL 32541 E-MAIL

ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#

INSURER A: lnsurevents.com INSURED INSURER B:

Destin Chamber of Commerce, Inc. INSURER C : 4484 Legendary Drive

INSURER D : SteA Destin, FL 32541 INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER· REVISION NUMBER·

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE I1Nso lwo , ~~~rJ%Yv~~ u~~rJ%MVv1 LIMITS LTR POLICY NUMBER

A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00C f--tJ CLAIMS-MADE 0 OCCUR EKG8007948-00 01/23/2015 01/26/2015 ~~E'~:S~ill~~~~.;;'encel 100,00C $ f--

f--MED EXP (Any one person) $ 5,00~

PERSONAL & ADV INJURY $ 1 , 000,00~ 1--

2,000,00-~ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

~ POLICY D ~r8-r D LOC PRODUCTS • COMPIOP AGG $ 1,000,00(

OTHER: $

AUTOMOBILE LIABILITY fE~~~~~~t~INGLE LIMIT $ f--

ANY AUTO BODILY INJURY (Per person) $ f-- ALL OWNED R ""rn"~ BODILY INJURY (Per accident) $ f-- AUTOS AUTOS

NON-OWNED _fp~~~~c~~J~AMAGE $ HIRED AUTOS AUTOS f--: $

UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ 1--

EXCESS LIAB CLAIMS-MADE AGGREGATE $

OED I I RETENTION $ $ WORKERS COMPENSATION I PER I I OTH-AND EMPLOYERS" LIABILITY STATUTE ER

YIN ANY PROPRIETOR/PARTNER/EXECUTIVE D NIA E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE • EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $

DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101 , Additional Remarks Schedule. may be attached if more space is required) RE : DESTIN'S BAYOU, BAY & BACK 5K/10K RUN-WALK -1/16/2014 THE CITY OF DESTIN IS NAMED ADDITIONAL INSURED AS THEIR INTEREST MAY APPEAR

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

City of Destin AUTHORIZED REPRESENTATIVE Attn: Kim Montgomery

/~- !P~ 4200 Indian Bayou Trail 1Destin FL 32541

© 1988-2014 ACORD CORPORATION. All nghts reserved.

ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD

Suzy Nicholson Hunt

From: Sent: To: Cc:

Dino Villani <dvillani@co.okaloosa.fl.us> Tuesday, December 02, 2014 10:28 AM Suzy Nicholson Hunt Sheri Whitman; Kimberly Montgomery

Subject: Re: Destin 's Bayou, Bay and Back January 2015

0~1ic safety is ok with this event.

On Dec 2, 2014, at 9:32AM, Suzy Nicholson Hunt <suzyhunt@destinchamber.com> wrote :

Hello,

It's that time again ... On behalf of the Destin Area Chamber of Commerce, I' m writing to inform you that we are currently planning our 4th Annual Destin Bayou, Bay and Back 5k/10k Walk/Run and Half Marathon on Saturday, January 24, 2015. For the half marathon, we will be using Highway 98 from Stahlman Ave in Destin, across Okaloosa Island to Santa Rosa Blvd north, and back to Clement Taylor Park in Destin. The event will begin at 7am and all arrangements have been made with Bob's Barricades for traffic control. We are working with the OCSO and the Posse for traffic control support as well.

We are currently working on our temporary road closure permits, I've attached the course maps for your review.

Please let me know if there is anything more you need. Also, please send an email acknowledgement of notification for permitting.

Thank you!

Suzy !NiclioCson Jfunt P.vents (])irector CJJestin )f. rea Cliam6er of Commerce 4484 Legendary CJJrive, Suite )f. CJJestin, P£ 32541 (850) 837-2711 x2 (850) 654-5612 fax www.DestinChamber.com suzyhunt@DestinChamber.com

Building a World-Class Community, One Business at a Time

1

Suzy Nicholson Hunt

From: Sent: To: Subject:

Terry <terry601@aol.com> Thursday, December 04, 2014 2:16 AM Suzy Nicholson Hunt Re: Posse for Destin Chamber Bayou, Bay and Back

The Okaloosa Sheriffs a posse will support this event with traffic control. Terry Watkins, Capt.

Sentfrom my Verizon Wireless 4G LTE DRO!D

Suzy Nicholson Hunt <suzyhunt@destinchamber.com> wrote:

Hi Terry,

Can you please send an email to me confirming that the Okaloosa Sheriff's Posse will be providing traffic control for the Bayou, Bay and Back Race January 24, 2015. It's required for part of my FOOT permitting.

Thank you!

Suzy

Suzy Nicfiofson Jfunt

P.vents (])irector

(])estin )I rea Cfiam6er of Commerce

4484 Legerufary CDrive, Suite )I

Vestin, P£ 32541

(850) 837-2711 x2

(850) 654-5612 fax

www.DestinChamber.com

suzyhunt@DestinChamber.com

Building a World-Class Community, One Business at a Time

1

Suzy Nicholson Hunt

From: Sent: To: Subject:

Ron Gerdeman < RGerdeman@destinfire.com > Wednesday, December 03, 2014 9:16AM Suzy Nicholson Hunt RE: Destin 's Bayou, Bay and Back January 2015

Thank you for notifying us of the Destin Area Chamber of Commerce, Bayou, Bay and Back SK/10k scheduled for Saturday, January 24, 2015.

The appropriate shift will be notified . If you need any other assistance, please contact me.

This e-mail will serve as the Destin Fire Control District's acknowledgement of these events. Please forw. ard-·itto 'J appropriate agencies. _

Ron Gerdeman Fire Marshal, CFPS Destin Fire Control District 850-837-8413

From: Suzy Nicholson Hunt [mailto:suzyhunt@destinchamber.com] Sent: Tuesday, December 02, 2014 9:33AM To: dvillani@co.okaloosa.fl.us; Ron Gerdeman; Kevin Sasser Subject: Destin's Bayou, Bay and Back January 2015

It's that time again ... On behalf of the Destin Area Chamber of Commerce, I'm writing to inform you that we are currently planning our 4th Annual Destin Bayou, Bay and Back Sk/10k Walk/Run and Half Marathon on Saturday, January 24, 2015. For the half marathon, we will be using Highway 98 from Stahlman Ave in Destin, across Okaloosa Island to Santa Rosa Blvd north, and back to Clement Taylor Park in Destin. The event will begin at 7am and all arrangements have been made with Bob's Barricades for traffic control. We are working with the OCSO and the Posse for traffic control support as well.

We are currently working on our temporary road closure permits, I've attached the course maps for your review.

Please let me know if there is anything more you need. Also, please send an email acknowledgement of notification for permitting.

Thank you!

Suzy :JViclioCson Jf unt

1

Bayou, Bay & Back Half Marathon Destin, FL

Mile splits : 1: On Kelly Street-28' S of mailbox 324 2: 54' E of pole P-158877 at NE comer 3: 25' W of sign "speed limit 55" 4: No landmarks 5: No landmarks 6: No landmarks 7: No landmarks 8: 20' E of sign "adopt a highway" 9: No landmarks 10: Opposite Site A-3 11 : 95' W of sign "emergency stopping only" 12: 17' W of sign "Coast Guard" 13: On Calhoun Avenue-in driveway of Bay Villa Apartments

MileS

Detail

Mile 5

Finish In park 1' S of

Gate post Where

Pavement ends

t Mile4

l \ t

MileS Mile9

Restrictions: On Highway 98, runners are restricted to North most Westbound lane and paved shoulder

Course was measured on the SPR and the runners have full use of the road unless otherwise noted.

Mile 10 1-f• t

'9hvvay 98

Diagrams to scale Start and Finish marked with paint and washers

Splits : Marked with paint and washers.

Mile 11 Mile 12

Measured by Jon Bowie (Daphne. AL 251-209-0887) jnbowie@gmail.com 23 September 2012 Race contact: Destin Chamber of Commerce 850-837-6241

~ !ll d § z 6 ~ "' "' ~ 0

~ "'

i !!! ~ !IJ

'TI (5 HALF MARATHON

DESTIN AREA CHAMIIEIII OF COMMERCE ... SIGN LOCATIONS

Kim Montgomery

From: Sent: To:

Chuck Garcia Tuesday, December 16, 201 4 3:20PM Kim Montgomery

Subject: Re: Chamber of Commerce Request for use of City ROW

Kim; certificate of insurance looks good.

Thanks

Chuck

Sent from my iPhone

On Dec 12, 2014, at 4:08 PM, Kim Montgomery <kmontgomery@cityofdestin .com> wrote :

Good afternoon gentlemen,

Please see the attached documents for your review and approval.

Thanks!

'l(jm

Kimberly I. Montgomery Deputy City Clerk - City of Destin 4200 Indian Bayou Trail Destin, FL 32541 (P)8so.837-4242 (F) 8so.837-3267 kmontgomerv@citvofdestin.com

Please visit our web site at www.cityofdestin /cssurvev to complete a customer service survey. We appreciate your honest opinion and ¥\<ill take it into consideration to help us improve our services. Thank you for your feedback.

Under Florida law, e·mall addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mall to this entity. Instead, contact this office by phone or in writing.

<chamber run req.pdf>

1

Kim Montgomery

From: Sent: To:

Jerry Miller <jerry@pleatperry.com> Thursday, December 18, 2014 9:26 AM Kim Montgomery

Cc: Subject:

Kim,

Chuck Garcia; Rey Bailey RE: COl with INC

The documents were previously reviewed. I have today reviewed the corrected certificate of insurance. The application is approved for submission to the City Council for approval. Thank you for your good work.

Jerry Miller

J. Jerome Miller, Esq. Pleat, Perry & Ritchie, PA 4477 Legendary Drive, Suite 202 Destin, Florida 32541 Telephone: 850.650.0599 I Fax: 850.650.4402 www.pleatperrv.com

To follow us on FaceBook, go to www.facebook.com/pleatperry. To pay your invoice online via Credit Card or PayPal, visit our website www.pleatperry.com. (Processing fees may apply.)

Confidentiality Notice: This message, including any attachments, is intended only for the use of the individual or entity to which it is addressed and may contain information that is legally privileged and confidential. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this message in error, please immediately contact the sender and delete or destroy the original message. Thank you for your cooperation in this regard.

From: Kim Montgomery [mailto :kmontgomery@cityofdestin.com] Sent: Thursday, December 18, 2014 9:23 AM To: Jerry Miller Subject: FW: COl with INC

Hey Jerry,

Here is the revised COI for the Chamber's run. -Kim From: suzyhunt@destinchamber.com [mailto:suzyhunt@destinchamber.com] Sent: Thursday, December 18, 2014 9:18AM To: Kim Montgomery Subject: COl with INC

It's attached!

Suzy Nicholson Hunt Events Director

1

ITEM# 7 -=-----

CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: January 5, 2015 TYPE OF AGENDA ITEM: Consent

TO: Mayor and City Council

THRU:

THRU:

City Manager /Greg Kis~aJ-- vo---City Clerk, Rey Bailey ·y1' t

FROM: Deputy City Clerk/Kim Montgome

December 12,2014 DATE:

SUBJECT: Junior League of the Emerald Coast, Inc. 5k Walk I 10k Run

·I. BACKGROUND: Junior League of the Emerald Coast, Inc. is requesting the use of the city streets to hold their inaugural 5k walk /10k run on February 28, 2015. They have provided all of the required documentation and have notified the Okaloosa County Sheriff's Office, the Destin Fire Control District, and the Okaloosa County Emergency Medical Services of the upcoming event. A map indicates the path of the race.

II. DISCUSSION:

A. Link to Strategic Goals/Objectives: Enhance Quality of Life. Enhance the City's Recreational Services.

B. Effect on Budget (EO B): The City of Destin shall not incur any expense or revenue as a result of this event.

C. Level of Service (LOS): There is no staff requirement for this event.

III. CONCLUSION: All related and required documentation has been submitted and approved for legal sufficiency by both the City Attorney and the Risk Manager. Staff recommends approval of this event.

IV. RECOMMENDED MOTION: I move to approve the Junior League of the Emerald Coast, Inc. 5k walk /10k Run request for use of City streets on February 28, 2015.

Attach.: A. Checklist B. Certificate of Insurance C. Hold Harmless Agreement D. Letters of Notification E. Map of Race Route

-A-trrn- A-CHECKLisT FOR USE OF PUBLIC FACILITIES OR

PROPERTY:

Name of Organization: The Junior League ofthe Emerald Coast, Inc.

Type ofEvent: 5K Walk/Run and lOK Run

Date(s) of Event: February 28,2015

Location of Event: Clement Taylor Park

1.* Certificate of Insurance provided: Yes: _x_ This is required. Date on which provided: II Dec 14

2.* Hold Harmless (Signed Original) provided: Yes: _x_ This is required. Date on which provided: ____ _

3. Permission granted from FOOT for use of State roadway (applicable only if using any portion of State Highway 98) No Date written permission granted: _________ _

4.** Local law enforcement services requested: Yes _x __ This is required. Law enforcement officer contacted: Major Gaddis ggaddis@sheriff-okaloosa.org

5.** Destin Fire Control District contacted: Yes ___ This is required. Person contacted: Ron Gerdeman rgerdeman@destinfire.com

6.** Okaloosa County Emergency Medical Services contacted: Yes __ x __ Person contacted: Chief Vause tvause@co.okaloosa.fl.us This is required

7. Describe steps being taken to ensure removal of all directional arrows and signage, as well as trash left on City streets upon conclusion of the event: All signage will be removable and none will be painted on the streets. Volunteers will be provided by the JLEC to inspect streets and remove any trash after the race.

8. Other pertinent information: _________________ _

(Requester's or Acting Agent's Signature)

* Original Certificate of Insurance and signed Hold Harmless must be provided to the City of Destin to be presented to City Council prior to their approval of the event.

**Provide the City a written acknowledgement/concurrence from the agency.

. JUNI-01 OP ID: L1 ACORD~ CERTIFICATE OF LIABILITY INSURANCE I

DATE (MMIDDIYYYY)

~ 12/11/2014

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER ~2~~~cT Fort Walton Beach Client Waldorff Ins & BondinM - FWB

rlJ8NJo Extl: 850-581-4925 I rffc No}: 850-581-4930 45 E~n Parkway NE, te 202 Fort alton Beach, FL 32548 E-MAIL Fort Walton Beach Client ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#

INSURER A : Auto Owners 18988 INSURED Junior League of the Emerald INSURER B:

Coast, Inc. INSURERC : P.O. Box 531

Fort Walton Beach, FL 32549-0531 INSURERD :

INSURERE:

INSURER F:

COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN , THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE r. r?s"o'" UBR r:~M~~~ ~~lt,~~. LIMITS LTR lwvD POLICY NUMBER

A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 -~ CLAIMS-MADE [!] OCCUR 78488955 08/20/2014 08/20/2015 ~~E'~:S'Es YE~~~ncel 50,000 $ -

MED EXP (Any one person) $ 5,000 -

PERSONAL & ADV INJURY $ 1,000,000 -==r·l AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000

D PRO- D PRODUCTS -COMP/OP AGG $ 2,000,000 POLICY JECT LOC

OTHER: $

AUTOMOBILE UABIUTY ~~~~~~~~~INGLE LIMIT $ -

ANY AUTO BODILY INJURY (Per person) $ - - SCHEDULED I ALL O~r;NED BODILY INJURY (Per accident) $ AUTOS AUTOS - - NON-O~r;NED iP~~~.i~d"Z.t?AMAGE HIRED AUTOS AUTOS $ - -

$

UMBREULA UAB H OCCUR EACH OCCURRENCE $ -EXCESSUAB CLAIMS-MADE AGGREGATE $

DED I I RETENTION $ $

WORKERS COMPENSATION I ~f~TUTE I I OTH-AND EMPLOYERS' LIABIUTY ER

Y/ N ANY PROPRIETOR/PARTNER/EXECUTIVE

D N/A E.L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L DISEASE- EA EMPLOYEE $

~~~~~f~~8~ '01'6PERATIONS below E.L DISEASE- POLICY LIMIT $

DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101 , Additional Remarks Schedule, may be attached if more space Is required) Special Events general liability coverage for Rock the Roads SK/lOK race to be held at Clement Taylor Park, Destin, FL on 2/28/15 .

CERTIFICATE HOLDER CANCELLATION

CITYD15 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN

City of Destin ACCORDANCE WITH THE POLICY PROVISIONS.

4200 Indian Bayou Trail AUTHORIZED REPRESENTATIVE

Destin, FL 32541

;J~ A)~ I

© 1988-2014 ACORD CORPORATION. All nghts reserved.

ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD

HOLD HARMLESS AGREEMENT

The Junior League of the Emerald Coast. Inc, agrees to indemnify and hold harmless the City ofDestin

from any and all liability, defense costs, including attorney fees and all other fees incidental to defense, loss

or damage the City of Destin may suffer as a result of claims, demands, costs or judgements against it

arising from The JLEC 's 3'd Annual Rock the Road 5K/10K . Run to be held on February 28 ,

2015 .

In addition, The Junior League of the Emerald Coast, Inc. agrees to provide the City of Destin a Certificate

of Insurance naming the City as an Additional Insured reflecting general liability coverage of not less than

$1,000,000.00

(Corporate Name)

STATE OF FLORIDA COUNTY OF OKALOOSA

The foregoing instrument was acknowledged before me this~ day of Qckn'rJtx 20 ~ ---\::::J<¥L.v=.t-r+~~..____" P«•idont of o.\IJv_ ~OV" "'-"}'l£ ~ ~ ~P.\A {;t-t:ir. 1

~(_. (Seal)

"~~~~~~·~ KRISTEN osw•• n ~'<· · ·:..;; 1\i.U

?:''Ji.~ ;~ MYCOMMISSIONHE210411 ~~~; EXPIRES: February 23, 2016

'•lf,Fif,,'r,.~·· Bonded Thru Nobry Public Underwriters Pnnted name of Person Taking Acknowledgement

Personally known ~ or has produced identification _ __ _

Type of Identification produced ---=~~--l{~'f\.L.:.---------------------

\Jllll:lll- IIC!lll ::> ru::.::.c ~Uj.JjJUII lUI .J / lUI-. !'..WI 111 UC:::itlli. rt:lJ ~I. _,:u l.J ntge 1 01 Lt

Erin Wahlers <kewahlers@gmail.com>

Sheriffs Posse Support for 5/1 Ok Run in Destin, Feb 21, 2015 7 messages

Erin Wahlers <kewahlers@gmail.com> To: jwatkins@sheriff-okaloosa.org

Good afternoon Capt Watkins,

Sun, Oct 19, 2014 at 1:53 PM

I am a member of the Junior League of the Emerald Coast (JLEC) and I received your contact information in order to gain assistance from the Sheriff's Posse for our 3rd Annual Rock the Road 5/1 Ok run at Clement Taylor Park in Destin . We are currently planning to hold this year's event the morning of Saturday, February 21 , 2015. Road closure should not be necessary and we will have volunteers to assist the Sheriff's Posse. We are working with the Northwest Florida Track Club to organize the routes for the races and I have attached a proposed map for both the 5k and 1 Ok. We will not be organizing the half-marathon course on the map.

Each year. JLEC works with more than 10 non-profit agencies on the Emerald Coast on a variety of projects. JLEC is a unique organization in that it provides both volunteers and funding to partner projects, enhancing the community impact. Some of our annual community projects and project agency partners include: Child Clothing Project- Clothing less fortunate children on the Emerald Coast for 34 years. We were able to clothe 331 children in 2013! Done in a Day Projects- Partnering with organizations such as Emerald Coast Science Center, Habitat for Humanity, Department of Children and Families, Mattie Kelly Arts Foundation, Shelter House, and the Children's Advocacy Center (CAC). For more information about our organization , please visit our webpage: www.j lec.org.

Please let me know if you have any questions in supporting this event. I can be reached via this email address or phone 662-418-2266(cell)/850-883-5284(work).

Thank you and have a great day! Erin Wahlers

Rock the Road Committee Chair Junior League of the Emerald Coast

~ Official 5K10KHalf course.pdf 236K

Terry Watkins <jwatkins@sheriff-okaloosa.org> To: Erin Wahlers <kewahlers@gmail.com> Cc: Greg Gaddis < · · . g>

Mon. Oct 20, 2014 at 8:55AM

The Okaloosa Sheriff's Posse will support this event with traffic control for the runners/walkers. Please make contact with the City of Destin and Okaloosa Co. to clear any permits they request for this event. I have forwarded this email to Maj. Gaddis with the Sheriff's Office for his approval for the Posse.

Captain J. Terry Watkins Okaloosa Sheriffs Posse Okaloosa County Sheriffs Office 1250 . Eolin Parkway Shalimar, Fl 32579

hnps://mail.googl . om/mail/u/O/?ui=2&ik=2438327d63& viev.= pt&cat=JLEC/Ro k%20... 12/1 012014

vmall - pprovaJ.

Approval. 4 messages

Dino Villani <dvillani@co.oka loosa.fl.us> To: "kewahlers mail.com" <kewahlers

The event is ok with public safety.

Erin Wahlers <kewahlers@gmail.com> To: Dina Villani <dvillani@co.okaloosa.fl.us>

ai l. com>

Thank you Mr. Villani ! I appreciate the speedy reply.

Have a great day!

Erin Wahlers

Rock the Road Committee Chair Junior League of the Emerald Coast )Quored te:>r. h1doen1

Erin Wahlers <kewahlers@gmai l. com> To: Dina Villani <dvillani@co.okaloosa.fl .us>

Mr. Villani ,

l'ag 1 or L

Erin Wahlers <kewahlers@gmail.com>

Mon. Oct 20, 2014 at 9:04AM

Mon, Oct 20, 2014 at 11 :24 AM

Sun , Nov 16, 2014 at 9:58AM

Due to a schedul ing conflict for Northwest Florida Track Club support. the Junior League of the Emerald Coast would like to reschedule our Rock the Roads 5k/10k event for the morning of Saturday, the 28th of February. Please let me know if Public Safety will still be able to support th is date. If so, I will then follow up with the City of Destin for the change.

Thank you very much for your understanding.

v/r, Erin Wahlers Rock the Road Committee Chair Junior eague of the Emerald Coast

On Mon, Oct 20, 2014 at 9:04AM, Dino Villani <dvillani@co.okaloosa.fl .us> wrote. The event is ok with public safety .

Dina Villani <dvillani@co.okaloosa .fl .us> Sun, Nov 16, 2014 at 2:57 PM To: Erin Wahlers <kewahlers@gmail.com> Cc: Kimberly Montgomery <kmontgomery@cityofdestin.com>, Sheri Wh itman <swhitman@co.okaloosa.fl.us> , Michelle Huber <mhuber@co.okaloosa.fl .us> , Tracey Vause <tvause@co.okaloosa.fl.us>

hrtp :1/mail.google. om/mai l/u/OI?ui=2&ik=2438327d63&vie"'-=pt&cat=JL EC/Ro k%20... 12/l 0/2014

vmau- Approval ror :> I I UK t'\.un 111 u esun. reo ~u 1 ::> Yage 1 or lf

~lif-3 ~1.1lJ ~ (h.u. ~;;.r.•hlers <kewahlers@gmail.com>

Approval for 5/10k Run in Destin, Feb 2015 7 messages

Erin Wahlers <kewahlers@gmail.com> To: rgerdeman@destinfire.com

Good afternoon Mr. Gerdeman,

Sun, Oct 19, 2014 at 1:45PM

I am a member of the Junior League of the Emerald Coast (JLEC) and I received your contact information in order to gain approval for our 3rd Annual Rock the Road 5/1 Ok run at Clement Taylor Park in Destin. We are currently planning to hold this year's event the morning of Saturday, February 21 , 2015. We are requesting assistance from the Sheriffs Posse. Road closure will not be necessary and we will have volunteers to assist the Sheriffs Posse. We are working with the Northwest Florida Track Club to organ ize the routes for the races and I have attached a proposed map for both the 5k and 1 Ok. We will not be organizing the half-marathon course on the map.

Each year, JLEC works with more than 10 non-profit agencies on the Emerald Coast on a variety of projects JLEC is a unique organization in that it provides both volunteers and funding to partner projects, enhancing the community impact. Some of our annual community projects and project agency partners include: Child Clothing Project- Clothing less fortunate children on the Emerald Coast for 34 years. We were able to clothe 331 children in 2013! Done in a Day Projects- Partnering with organizations such as Emerald Coast Science Center, Habitat for Humanity , Department of Children and Families, Mattie Kelly Arts Foundation , Shelter House, and the Children's Advocacy Center (CAC). For more information about our organization , please visit our webpage: www.jlec.org.

If you are in support our event. I would appreciate a return email stating such. Please let me know if you have any questions. If I received your contact information in error, I would appreciate your assistance in directing me to the right person.

Thank you and have a great day ! Erin Wahlers

Rock the Road Committee Chair Junior League of the Emerald Coast

---------:J Official 5K10KHalf course.pdf 236K

~Ron Gerdeman <RGerdeman@destinfire.com> To: Erin Wahlers <kewahlers@gmail.com>

Ms. Wahlers,

Mon. Oct 20, 2014 at 9:14AM

Thank you for notifying the Destin Fire Control District of this event. The appropriate shift will be notified. If you need any other assistance, please contact me.

https://mail.google. om/mai llu/0/?ui=2&ik=2438327d63&vie\\= pt&cat=JLEC/Rock%20.. . 12/l 0'20 14

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CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: TYPE OF AGENDA ITEM:

Mayor and City Council

City Manager/Greg KiselaJ._ ~

Bragg Fanner/Finance Director~

January 5, 2015 Consent Agenda

ITEM# 6$

FROM: Information Systems and Technology Director/Webb Warren

DATE: December 11 , 2014

SUBJECT: Financial System Annual Maintenance Agreement

I. BACKGROUND: The City of Destin has used our Tyler Technologies MUNIS Accounting system for over 10 years. This system handles HR functions, business licenses, payroll, PO' s, project accounting and other general financial processes.

IT. DISCUSSION: Support and services cannot be outsourced to another company.

A. Link to Strategic Goals /Objectives: Service Excellence.

B. Effect on Budget (EO B): The agreement is for $17,115.64, which is the amount budgeted for the city' s accounting system. 151932-534000.

C. Level of Service (LOS): Maintain or enhance our level of service.

ill. CONCLUSION: This agreement is critical for the operations of our payroll, business licenses, project accounting software and all other general financial processes. This continued agreement is essential for city operations.

IV. RECOMMENDED MOTION: I move that the City Council approve the continued agreement with Tyler Technologies for CY20 15 in the amount of $17,115.64.

Atch. Tyler Tech Invoice 045-121062

•• ••• •• ••••• •

Remittance: Tyler Technologies, Inc . (FEIN 75-2303920)

Invoice

Empowering people who serve the public•

P.O. Box 203556 Dallas, TX 75320-3556

Questions:

Invoice No 045-121062

Date 12/01/2014

Page 1 of 1

Tyler Technologies- ERP & Schools Phone: 1-800-772-2260 Press 2, then 1 Fax: 1-866-673-327 4 Email: ar@tylertech .com ~ 111111 11111111111111

Bill To: CITY OF DESTIN Ship To: CITY OF DESTIN ATIN : ACCOUNTING 4200 TWO TREES ROAD DESTIN, FL 32541

ustomerNo. 1131

Date

OrdNo 59703

Description Contract No.: DESTIN, FL

PO Number

SUPPORT & UPDATE LICENSING- PROJECT ACCOUNTING

Maintenance: Start: 01/Jan/2015, End: 31 /Dec/2015

SUPPORT & UPDATE LICENSING -INVENTORY

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING - HUMAN RESOURCES MANAGEMENT

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- TREASURY MANAGEMENT

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- ACCOUNTS RECEIVABLE

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING - REQUISITIONS

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- PAYROLL

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- PURCHASE ORDERS

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- FIXED ASSETS

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPD/\TE LICENSING - ACCTG/GUBUDGET/AP

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- GENERAL BILLING

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- BUSINESS LICENSES

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

SUPPORT & UPDATE LICENSING- MUNIS OFFICE

Maintenance: Start: 01/Jan/2015, End: 31/Dec/2015

**ATTENTION** Order your checks and forms from

Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software.

ATIN: ACCOUNTING 4200 TWO TREES ROAD DESTIN, FL 32541

Currency uso

Terms NET30

Units Rate

877.60

1,170.54

2,048.13

731.75

1,023.47

731.75

3,084.96

1,170.54

1,170.54

3,058.21

438.80

877.60

731 .75

Subtotal I Sales Tax I

Invoice Total I

Due Date 12/31/2014

Extended Price

877.60

1,170.54

2,048.13

731 .75

1,023.47

731 .75

3,084.96

1 '170.54

1,170.54

3,058.21

438.80

877.60

731 .75

17,115.64 •

o.oo 1 17,115.641

SPEAKER'S FORM City of Destin Council Meeting

In an effort to better serve the community, the City Council requests that items or requests to be presented before Council be provided to the City Clerk by noon on Wednesday 2-weeks prior to the meeting. Any related materials that you wish to distribute to Council in support of your item must be submitted at that time as well [see note at bottom of page] . This gives Council adequate time to review your request and make any necessary inquiries. In addition, the staff may need to contact you in response to your topic of concern or in response to action directed by the Council.

As you complete the form below, please note that cert.ain fields marked by * are required, Late or incomplete forms, particularly where required information is omitted, will be deferred by Council to a future meeting pending receipt of all information.

The City appreciates your cooperation and adherence to these guidelines.

***** PLEASE PRINT *****

DATE OF REQUEST: / '2-/'$ - I t.f *COUNCIL :MEETING DATE: 1- '5 -/5

*NAME: Aft/ tlr()t? S,fltY£'5 t1~-0C. *PHONE#: 3fRl --II''( b 1

ADDRESS: /(10 /1'1/JJ; . !;tvd, f{Uf; EMAIL: lf/Jfhllt?6)fftJach-d -0

*TOPIC/ISSUE: 'GOC {).v.odtrlf v,tdafe

*HAVE YOU SPOKEN WITH CITY STAFF ABOUT TillS ISSUE? H so, who and when? ye "J . Ltts+ u;P@Ie. ..vv5 ~/I 5eR f . UJ/1 .

PRESENTATIONMATERIAISATTACHED?YES -$-NO _#OFPAGES-­NOTE: Only one set of materials is required for submission.

The Economic Development Council of Okaloosa County, Florida

MEMORANDUM

Date: December 18, 2014

To: Greg Kisela, Destin City Manager

From:

Subject:

Nathan Sparks, Executive Director, EDC of Okaloosa County

Q4 2014 EDC Update

The Economic Development Council of Okaloosa County greatly appreciates our long-standing

partnership with the City of Destin and we are pleased to provide the following update for

consideration by the Destin City Council. I look forward to answering any questions when I appear

before Council on January 5, 2015.

Organizational Update

• The EDC's new fiscal year began on October 1; the organization's FY 2015 Officer Slate is as

follows:

o Chairman- Ron Moliterno, BancorpSouth

o Vice Chairman- Greg Britton, Fort Walton Machining

o Treasurer- David Fuller, North Okaloosa Medical Center

o Secretary- Kelly Murphy-Redd, Ruckel Properties

o Member-at-Large- Kim Wintner, Alliance Management

• The EDC will be wrapping up its "The Next 25" Investor Campaign over the next 45 days;

since the campaign kicked off in March, the EDC has welcomed 27 new investors and

secured 9 investor upgrades

• The additional resources garnered through the Campaign are providing for exciting new

marketing initiatives like the recently unveiled OkaloosaSites.com Buildings & Sites website

Marketing Initiatives

• Issued a press release promoting OkaloosaSites to approximately 1,000 site selectors

• Joined together with Florida's Great Northwest and the Okaloosa County Airports

Department in a regional pavilion at the NBAA (National Business Aviation Association)

annual conference in Orlando Oct 21-23

• Promoted Okaloosa County using the EDC's newly developed trade show display at the

National Defense Industries Association's Air Armament Symposium Nov 4-5

• Sponsored and exhibited at the Manufacturing Association of Florida's Annual Summit at

San Destin Dec 3-5

Post Office Box 4097, Fort Walton Beach, FL 32549 850-362-6467 - www.florida-edc.or

The Economic Development Council of Okaloosa County, Florida

• Promoted Okaloosa County opportunities to prospective Airbus suppliers at the Hamburg

Aviation Suppliers Forum Dec 9-10

Strategic Initiatives

• Spearheaded the Tri-County Partnership Initiative (TCPI), an interdisciplinary board

comprised of more than 20 area leaders working in tandem with Eglin AFB's Community

Partnership Program (CPP) . The goal of this initiative is to identify and implement specific

projects that allow local military installations to reduce costs and/or generate revenue

through innovative partnerships.

• Co-chaired the newly-formed Career and Technical Education (CTE) Advisory Board,

developed by Dr. Ty Handy of Northwest Florida State College and Okaloosa Schools

Superintendent Mary Beth Jackson. The goal of this initiative is to grow local CTE offerings

at all levels while providing for better linkages between CTE programs offered in the School

District and at the College.

• Supported the second installment of "Educate the Educators", an innovative program

designed to expose Okaloosa County school teachers and administrators to the many

career options available to students in the local area.

• Partnered with the University of West Florida and CareerSource Okaloosa Walton to

announce an unprecedented expansion ofthe no cost skills training and certification

programs offered to companies participating in the EDC's TeCMEN. In total, 6 courses will

be offered over the coming year with Lean Six Sigma training being the first.

• Worked hand-in-hand with the Okaloosa County Airports Department to submit extensive

documentation required in Phase Ill ofthe effort to achieve "Florida First Sites" certified

industrial park designation for the Bob Sikes Industrial Air Park in Crestview.

Project Activity

The EDC continues to experience steady project activity, with 22 active projects currently in the

pipeline. Of these, six are expansions of existing Okaloosa County operations. The attached

graphs provide insight into the specific sectors and numbers of jobs represented within the EDC's

current project pipeline.

Post Office Box 4097, Fort Walton Beach, FL 32549 850-362-6467 - www.florida-edc.or

·:. ( Projects Econoll'liC: o ..... lopm•nt Covncil .I

•1" .. '-"···""""' As o1 December 5, 2014

Industry Sector

Homeland Security

4%

Aerospace/Defense 28%

MRO 4% Engineering

8%

:: ( EcoiiOII'Ii c Do•olopmol'lt Cotff\C il

•JII&.I-•i"•••l ,.1-.1.1•

Projects As of December 5, 2014

Number of Jobs Per Sector

Homeland Security* so

Aerospace/Defense 980

*Project(s) in this sector have TBD job creation numbers

MRO 100

Engineering* so

ITEM# ZCJ

CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: January 5, 2014 TYPE OF AGENDA ITEM: Staff Report and Recommendation

TO: Mayor and City Council

FROM: City Manager/Greg Kisela J.__ LAoV"-

DATE: December 22, 2014

SUBJECT: Municipal Regulation ofNightclub Hours of Operation

I. BACKGROUND: At the December 15, 2014 City Council meeting, a motion was made to "Direct the City Manager to investigate and provide comprehensive analysis on legal and other ramifications of changing bar closing times in the City of Destin." This motion passed 7-0. The attached memorandum dated December 19, 2014 summarizes the city' s land use attorney, Scott Shirley, research on the flexibility that the City Council has relating to modifying the hours of operation. As in most cases change can bring potential legal challenges but the dramatic increase in calls for law enforcement over the past five (5) years dictates that we do something.

The attached presentation prepared by staff takes the calls for service/offenses in the harbor entertainment district by the Okaloosa Sheriffs Department over the past five (5) years and identities the address the calls originate from and the address of the individual(s) causing the need for service. The numbers reveal that 82% of the individuals causing the need for service live in Destin or within thirty (30) miles of Destin. It also reveals that "peak" demand in service calls are after midnight.

IT. DISCUSSION: The attached legal analysis by the city' s land use attorney, summarizes that the city council has the legal authority to regulate the hours of operation of entertainment serving alcoholic beverages. The City Council can accomplish that by modifying the existing ordinance or by simply repealing our current regulation which would have the same effect of the state statutory closing time of midnight.

A. Link to Strategic Goals /Objectives: • Goal2020

Goal 1: Financially sound city providing service excellence Goal I c: Analyze, measure and improve key processes to enhance service excellence

Goal 4: Expanding community amenities for residents and guests 4A 7 - Alcohol Regulation

B. Effect on Budget (EOB): Hopefully if we can reduce the calls for service to the Sheriffs Department the city can contain or reduce costs of the Sheriffs Department contract in the long-run.

C. Level of Service (LOS): In the long-term a reduction in calls for service to the Sheriffs Department will enhance the resources available to the city as a whole.

ITEM# __ _

ill. CONCLUSION: Although I have had informal discussion with a number of the potentially affected property and business owners on this issue, before the city council makes a change or repeals the existing ordinance that I met with the effected parties to discuss this issue. If this is acceptable, I anticipate meeting no later than the end of January and bringing you a recommendation in February for implementation by Spring Break 2015 .

IV. RECOMMENDED MOTION: None at this time.

Atch.

A. Memorandum from Scott Shirley-12/19/14 B. Stakeholder's Presentation on Calls for Service

Ard, Shirley & Rudolph, P.A.

SAMUAL ]. ARD

SCOTT SHIRLEY

JOHN A. RUDOLPH, JR.

THOMAS G. TOMASELLO, P.A. Of Counsel

TO:

FROM:

DATE:

Greg Kisela

Scott Shirley ~

12119/14

ATTORNEYS AT LAW

207 WEST PARK AVENUE, SUITE B

TALLAHASSEE, FLORIDA 32301

MAILING ADDRESS:

POST OFFICE BOX 1874

TALLAHASSEE, FLORIDA 32302-1874

Memorandum

RE: Municipal Regulation of Nightclub Hours of Operation

TELEPHONE: <850l 577-6500

FAcsiMILE: <85o> 577- 6512

WWW.ASRLEGAL.COM

We have researched Florida law regarding a municipality's authority to regulate the hours of operation of local nightclubs. The following is a brief summary of our research and conclusion. Under Florida law counties and municipalities have broad power when it comes to restricting the hours that a bar or club can operate. This broad regulatory power exists even where the establishment has already been operating according to a certain schedule, involving, in particular, late night/early morning hours of operation, and the restrictions to that schedule would cause a substantial reduction in revenue.

Section 562.14 ( 1 ), Florida Statutes, provides that: "Except as otherwise provided by county or municipal ordinance, no alcoholic beverages may be sold, consumed, served, or permitted to be served or consumed in any place holding a license under the division between the hours of midnight and 7 a.m. of the following day." (emphasis added).

Courts interpreting this statute have held that that it "authorizes municipalities to establish hours for establishments dispensing alcoholic beverages. Thus, the Legislature has delegated to the City ... the power to designate closing hours for night clubs selling liquor." Playpen South, Inc. v. City of Oakland Park, 396 So. 2d 830, 831 (Fla. 4th DCA 1981 ). Moreover, the 3rd DCA has said that, "There is no question that Section 562.14, Florida Statutes (1975) permits a municipality to reasonably regulate the hours of sale of alcoholic beverages, and the legislative body of a municipality has a full measure of proper legislative discretion in the enactment of such regulatory ordinances." Other Place of Miami, Inc. v. City of Hialeah Gardens, 353 So. 2d 861, 863 (Fla. 3d DCA 1977); see also City of Pompano Beach v. Big Daddy's, Inc. 375 So2d 281 (Fla. 1979). These cases involved challenges on a wide variety of grounds all of which were soundly rejected in the court decisions.

Greg Kisela, City Manager December 19, 2014 Page2

There is at least some potential for a claim challenging a regulation reducing nightclub hours of operation to be brought under the Bert Harris Act in Section 70.001, Florida Statutes. All of the above case decisions construing Section 562.14(1 ), Florida Statutes, predate adoption of the Harris Act. Our research has not revealed any cases in which Harris Act claims were brought as a result of an ordinance restricting the hours of operation of establishments serving alcoholic beverages. It should be noted that the City has been reviewing information regarding the increasing trend of law enforcement response to incidents at these establishments during primarily the early morning hours. A convincing case can be made that the intent of the ordinance (regulating/reducing hours of operation) is to curb or abate a public nuisance, making the Harris Act inapplicable. See, Section 70.001(3)(e)2, Florida Statutes. Related to that line of argument is the rather obvious point that the use being restricted is, in all likelihood, incompatible with adjacent land uses and therefore also outside the reach of the Harris Act. See, Section 70.001(3)(b), Florida Statutes. It would appear that either argument, if properly established, would serve to defeat a claim challenging the ordinance under the Harris Act. This is probably why such a claim has not previously been brought.

In summary, under Section 562.14 (1), Florida Statutes, the City has broad authority to regulate the hours of operation of establishments serving alcoholic beverages, including establishments commonly regarded as bars and nightclubs. The City is not obligated to grandfather such operations from the effects of amended regulations that reduce the hours of operation to require that such establishments close earlier in the evening. The City also has the option of simply repealing its current local regulation, which would have the effect of placing into effect the State Statutory closing time of midnight. Given the frequent incidents occurring during the wee hours of operations of these establishments, incidents that require a law enforcement response, it seems unlikely that a Harris Act claim challenging a mandatory earlier closing time would be successful.

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ITEM#_Z_/_

CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: January 5, 2015 TYPE OF AGENDA ITEM: Staff Report and Recommendation

TO: Mayor and City Council

FROM: City Manager/Greg Kisela J,..__ ~ DATE: December 29, 2014

SUBJECT: Code Enforcement I Compliance Action Plan (CAP)

I. BACKGROUND: As part ofthe City of Destin Strategic Plan for FY 2014-2015, a top priority for the City Council 's Policy Agenda is Code Enforcement and the Compliance Action Plan (CAP). In addition, the stakeholder' s forum held on October 16, 2014 identified enhanced enforcement of the city codes as the top priority. To accomplish that, city staff scheduled a policy discussion at your November 3rd City Council meeting. At that meeting it was suggested that the City Attorney and myself meet with each of you to review your thoughts and ideas in order for us to present the Compliance Action Plan. This was accomplished in early December.

II. DISCUSSION: From a resource allocation several issues have impacted the Community Development Department and Code Enforcement workload. The first is the resources allocated to ensuring that solid waste and garbage services is being provided to all single family residents. On a quarterly basis waste management provides the city a list of customers who are behind over 90 days. City staff then sends a letter to these customers (600 to 900) and follows up to ensure they pay for and receive service. The individuals who do not comply will eventually end up in front of the Code Enforcement Board. As you can imagine this is very time consuming. We are analyzing this process to see if we can streamline it to better allocate resources.

The second issue impacting Code Enforcement is achieving compliance with the turtle lighting ordinance. This was a requirement of the city' s beach re-nourishment program. This requires working with each property owner fronting the Gulf of Mexico to ensure their property complies with the ordinance. This can be very straight forward or extremely complicated depending on the property. Similar to the solid waste issue we are looking at this process to see if we can make this more efficient and effective.

Another process issue that is consuming resources is individuals and businesses that know the system and right before we get them before the Code Enforcement board they bring the property into compliance. Several days later they "relapse" and we start the whole process again . This is very frustrating as well as time consuming. The City Attorney believes we can modify our regulations and processes that will create a repeat offender violation that will close this loop in the current system.

At the November 3 rd meeting it appeared a majority of the City Council favored the creation of a Special Magistrate to expedite the code compliance process. Consequently, we are proceeding with the formation of a Special Magistrate to handle code compliance issues.

At your November 3 rd meeting we proposed a code compliance tracking system. This also received support of the City Council. Consequently, this system is being proposed on tonight' s agenda as part of the Blue Ribbon Committee recommendation on streamlining the development review and management

ITEM# __ _

processes within the Community Development Department through an overall specialized computer software system.

A common desire is a need to apply the code consistently. Meaning if one person or business is cited then another person or business should be cited if they also violate the code. Management is in full agreement with this approach and the above referenced tracking system once fully implemented will assist in this effort.

One portion ofthe code that requires adjustment is the outdoor storage of recreational vehicles, trailers, boats, vehicles and other debris. Consequently, we will propose a code amendment to limit property owners or occupants to one (I) operable boat and/or jet ski and one (I) operable construction trailer and/or recreational vehicle in their front and side yard. If the property owner or renter desire additional boats, jet skis, trailers, or recreational vehicles they will be required to store them in the backyards screened by a fence. We will also look at the code to strengthen the outdoor front yard storage of other debris .

A. Link to Strategic Goals /Objectives: Goals 2020 • Policy Agenda 2014-2015, Code Enforcement I Compliance Action Plan (Top Priority)

B. Effect on Budget (EOB): To be determined.

C. Level of Service (LOS): Enhance Code Enforcement and compliance.

m. CONCLUSION: The following describes the proposed Compliance Action Plan as outlined above:

• Streamline the solid waste and garbage enforcement process to maximize compliance. • Review the turtle lighting regulatory process to enhance compliance and save resources. • Establish a repeat offender process to increase compliance and reduce administrative

resources. • Implement a Code Enforcement tracking system to enhance transparency and

accountability. • Create a special magistrate to accelerate processing of code cases. • Modify the existing code to reduce the number of vehicles, boats, trailers, RV's and other

material that can be stored in front or side yards.

IV. RECOMMENDED MOTION: I move that the City Council direct the City Manager to work with the City Attorney and City Land Use Attorney to implement the above Compliance Action Plan.

ITEM# J)...

CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: January 5, 2015 TYPE OF AGENDA ITEM: StaffReport and Recommendation

TO: Mayor and City Council

THRU:

FROM:

City Manager/Greg Kisela .).._ VVL

Community Development/Ken Gallander ~ December 30, 2014 DATE:

SUBJECT: Request for Proposal - Scenario and Visualization Planning Analysis and Report for Designated Planning Areas in the City of Destin

I. BACKGROUND: At the special City Council meeting on November 20, 2014 the City Council voted 7-0 to seek a land planning professional to assist the city in visualizing the impact on the revisions to Chapter One - Destin Comprehensive Plan: 2010. The attached draft request for proposals solicit for this professional flrm.

II. DISCUSSION: The draft request for proposal seeks a professional land planner to develop a visualization planning analysis for four (4) District Planning Areas within the city: 1) Harbor District; 2) Holiday Isle; 3) Crystal Beach; and 4) Town Center. The proposal seeks a flrm that will utilize extensive public involvement to develop consensus in recommending amendments to the Comprehensive Plan: 2020 and the Land Development Code (LDC). The process provides for the Mayor and City Council to review the proposed changes in draft form and again in flnal form.

A. Link to Strategic Goals /Objectives: • Goal2015

o Goal5B: Enhance opportunities for economic growth and diversity within the city.

o Goal5B5 : Comprehensive Plan Adoption.

B. Effect on Budget (EOB): Responsible development and redevelopment will create a stronger tax base to provide additional tax revenue.

C. Level of Service (LOS): New development and redevelopment will enhance service delivery.

m. CONCLUSION: The attached scope solicits for the land planning professional to assist the city in amending the city's Comprehensive Plan and Land Development Code.

IV. RECOMMENDED MOTION: I move that the City Manager release the request for proposals for the land planning professional service to perform the scenario and visualization planning analysis and report for the designated planning area in the City of Destin.

ITEM# __ _

Atch. A. Draft Request for Proposal

City of Destin RFP #XXXXX

REQUEST FOR PROPOSALS (RFP# XXXXXX)

FOR

Attachment A

SCENARIO AND VISUALIZATION PLANNING ANALYSIS AND REPORT FOR DESIGNATED PLANNING AREAS IN THE CITY OF DESTIN

Date:

FOR

THE CITY OF DESTIN, FLORIDA

Gregory A. Kisela City Manager 4200 Indian Bayou Trail Destin, Florida 32541 Telephone# (850) 837-4242 Fax # (850) 837-3267

Page 1 of 13

City of Destin RFP#XXXXX

NOTICE TO PROPOSERS

The City of Destin, Florida, pursuant to Chapter 11.45, Florida Statutes and the procedures of the City of Destin, is currently accepting sealed proposals for the development of a Scenario and Visualization Planning Analysis and Report for designated planning areas in the City of Destin.

FIRMS who are interested in providing this service may obtain a copy of the Request for Proposals from the Office of the City Clerk at Destin City Hall, 4200 Indian Bayou Trail between the hours of 8 a.m. and 5 p.m., Monday through Friday. Sealed proposals must be received by the City of Destin no later than XXXX p.m. c.s.t, XXXX at which time they will be opened and read aloud. EOE

The City reserves the right to reject any and all proposals, in whole or in part, to waive minor defects in the process and to accept the proposal deemed by the City to be in the City's best interest.

Page 2 of 13

Gregory A. Kisela City Manager

City of Destin RFP #XXXXX

1.1 Purpose

ARTICLE 1 -- INTRODUCTION

The purpose of this Request for Proposals ("RFP") is to solicit proposals for the development of a Scenario and Visualization Analysis and Report for four designated and distinct planning areas within the City of Destin:

1. Harbor District; 2. Holiday Isle; 3. Crystal Beach; 4. Town Center.

The City Council intends to award a contract to a firm that will through extensive public involvement be able to develop consensus through presenting conceptual scenario and visualization modeling/renderings and from those scenario models/renderings finalize a report providing detailed recommendations for drafting goals, objectives, and policies for the city to utilize as it moves forward with amending the Comprehensive Plan: 2020 and the Land Development Code (LDC).

The conceptual 3D modeling/renderings will help Destin residents and property and business owners visualize and reach consensus on the built environment within the above referenced four designated and distinct planning areas . The Consultant will use all appropriate and best practices and methods to facilitate public information and participation throughout the process, such as workshops and/or charrettes.

This RFP is designed to provide firms with the information necessary for the preparation of competitive proposals. The RFP process is for the City' s benefit and is intended to provide the City with competitive information to assist in the selection process in accordance with 287.055 Florida Statutes, The Consultant ' s Competitive Negotiation Act. This RFP is not intended to be comprehensive. Each firm is responsible for determining all factors necessary for submission of a comprehensive proposal.

1.2 Background Information The City of Destin, located in the coastal region of Okaloosa County in Florida's panhandle, is a popular beach and fishing resort town occupying an area of approximately 8 square miles. With a permanent population of just over 12,300 residents and an average seasonal peak functional population of over 70,000, Destin embarked on an update to its Comprehensive Plan several years ago. Over the last few years, the city has seen challenges to fmalize the Future Land Use Element chapter of the Comprehensive Plan due to the difficulty in visualizing or "seeing" what the future potential built environment of city may be under current and proposed goals, objectives, policies, and regulations related to land use/zoning and transportation planning and then reaching consensus on adopting what that vision should be in 10 to 20 years based on strict policy formulation in the Comprehensive Plan: 2020 and detailed regulations in the Land Development Code.

Page 3 of 13

City of Destin RFP #XXXXX

2.1 Introduction

ARTICLE 2- SCOPE OF SERVICES REQUIREMENTS

The City is seeking the services of a firm to work with the City' s Community Development Director as the Project Manager and the Project Steering Committee to be responsible for the scenario and visualization project. The following is a general scope of services for this scenario and visioning project for a series of 4 planning areas within the City of Destin. The intent and objectives of this project are to:

• Work collaboratively among city elected officials, stakeholders and the public to affirm the community design vision for 4 distinct planning areas in the city

• Develop general preferred policies for scale, height, character, mix of uses, and general community fit integrated with multimodal transportation systems for re-development and development in each planning area

• Develop scenarios, visualizations and illustrations of desired built environment and character for each planning area that show prototypical new buildings, streetscapes and urban design for each planning area

• Provide clear guidance and recommendations for comprehensive plan and development code provisions to implement the desired built environment and character in each area

2.2 Scope of Services (Work)

2.2.1 Schedule: This scope is intended to be complete by November 2015 .

2.2.2 Staffing Plan and Support:

2.2.2.1: A consultant team with expertise and skilled in urban design, land use and general planning, zoning, form-based codes, and "Mobility Planning" inclusive of multimodal transportation strategies and best practices will do the majority of the project work. The consultant team will also lead the public involvement and collaborative workshops.

2.2.2.2: City staff's primary responsibilities are oversight of the contract, information management, facilitating communication with appropriate parties, and assisting in the coordination of meetings. The City staff will be assisted by a Project Steering Committee comprised of Staff from City Departments of Community Development (and appropriate Divisions within), Public Services- Engineering Division, Office of the City Manager to include Public Information, Geographic Information Systems; along with Staff responsible for the Harbor and Town Center Community Redevelopment Areas; and a representative from the Destin Area Chamber of Commerce and Okaloosa County Economic Development Council. City Staff will also be available to provide support for outreach meetings with the overall process and presentation led by the Consultant.

2.2.2.3: The Project Steering Committee role is to provide technical reviews of project documents and to ensure that any deliverables are compatible with existing City documents, protocols, and systems. Any deviations from expected City Staff support should be reflected in the proposal.

Page 4 of 13

City of Destin RFP #XXXXX

2.2.3 Project Orientation: At the outset of the project, the selected consultant team shall participate in a meeting with the Project Manager and Project Steering Committee. The Project Manager and/or Steering Committee members will (1) provide a briefing of project history and need; (2) provide background information related to the study areas; (3) discuss relevant background documents, plans, and previous studies; (4) discuss available GIS data and capabilities within the City; (5) discuss existing transportation modeling capabilities; (6) facilitate an organized tour of the study area; and (7) discuss expectations for project outreach activities.

The Consultant shall provide a briefing to the Project Steering Committee regarding recommendations, the overall project approach, methods intended to be used, and comments regarding the preliminary study area. The Steering Committee will address any technical concerns regarding the proposed approach and recommend alternatives as appropriate.

Deliverables: 1. The Consultant shall provide a briefing to the Project Steering Committee

at the project orientation meeting using PowerPoint or other appropriate tools to demonstrate the overall project approach and methods intended to be used.

2. The Consultant shall submit, in digital graphic format, a detailed project timeline and scope, for review by the City Project Manager/Steering Committee.

2.2.4 Scope of Services Tasks:

2.2.4.1 Task 1: Research and Background 1. Review and summarize the City' s Comprehensive Plan regarding adopted

policies pertaining to development and re-development in the study p 1 ann in g areas and how they relate to the overall land use plan set forth for the City.

2. Review existing adopted CRA and Transportation Plans/documents relevant to development and re-development in the study planning areas.

3. Review regulatory documents (Land Development Code) 4. Conduct site visits and document the current generalized land use pattern

of the study area and discuss how the existing and approved development pattern compare to the City' s adopted policies, plans, and regulatory framework.

5. Evaluate and document current development trends in the study planning areas and identify areas where policy and regulatory documents do or do not accommodate those trends.

Page 5 of 13

City of Destin RFP #XXXXX

2.2.4.2 Task 2: Develop 3D visualization modeling • Utilizing current Camp Plan policies and LDC regulations to produce

visualization models of the potential built environment over the next 5, 10, 20 years for each above referenced Planning Areas.

o Harbor District o Holiday Isle o Crystal Beach o Town Center

• The visualization models of potential development/built environment will be based on normal/realistic economic and financial trends affecting development.

• Modeling will include the current built environment not expected to be redeveloped within 20 years and existing approved development orders that could be constructed.

• Incorporate multimodal transportation system implementation based on adopted policies, regulations and best practices.

2.2.4.3 Task 3: Conduct public workshops/charrettes to present Task 1 3D model visualization for each Planning Area to gain community/stakeholder reaction and input.

2.2.4.4 Task 4: Utilize community/stakeholder input to develop 3D model scenarios for each Planning Area.

2.2.4.5 Task 5: Conduct follow-up workshops to present various 3D model scenarios based on Task 2 workshops/charrettes to community/stakeholder for each Planning Area.

2.2.4.6 Task 6: Utilize community/stakeholder input based on Tasks 4 and 5 to recommend DRAFT amendments to Comprehensive Plan: 2020 and the LDC at a special City Council meeting.

2.2.4.7 Task 7: Utilize City Council direction from Task 6 to recommend FINALIZED amendments to Comprehensive Plan: 2020 and the LDC at a special City Council meeting.

ARTICLE 3 -PROPOSAL REQUIREMENTS

3.1 Scope of Services Consultant shall provide a clear, concise response to the scope of service requirements set forth above.

In the event of joint proposals between two or more firms, indicate the role that each sub consultant or co­proposer would perform. The City reserves the right to select or choose between co-proposers and sub consultants. The term "Firm" may be used for a multi-disciplinary team as needed to meet the requirements of the Scope of Work. If a team of firms are used, the City will contract with only ONE entity to be responsible for performance of the Work, and all others on the team shall be sub-consultants to the Primary Design Consultant.

Page 6 of 13

City of Destin RFP #XXXXX

3.2 Instructions These instructions prescribe the format and content of the proposal. They are designed to facilitate a uniform review process. Failure to adhere to the proposal format may result in the disqualification of the proposal.

3.2.1 The proposal shall be typewritten on 8.5" x 11" paper (one side only).

3.2.2 The proposal shall be sealed in an envelope. If multiple envelopes for each proposal are used, the envelopes shall be numbered in the following fashion: 1 of 4, 2 of 4, etc. The envelopes shall be labeled with the following information:

City of Destin ATTN: City Clerk

4200 Indian Bayou Trail Destin, Florida 32541

3.2.3 An original and fifteen (15) copies of the proposal shall be submitted in a sealed envelope clearly marked "RFP NO. XXX-XX-XX PROPOSAL FOR SCENARIO AND VISUALIZATION PLANNING ANALYSIS AND REPORT SERVICES."

3.3 Technical Proposal The following documents and responses shall be included in the proposal in the order given below:

3.3.1 Transmittal Letter An individual authorized to legally bind the firm shall sign the transmittal letter. The letter shall include the firm' s mailing address, electronic mail address, fax number, and telephone number. Any request for confidential treatment of information shall be included in the transmittal letter in addition to the specific statutory basis supporting the request and an explanation why disclosure of the information is not in the best interest of the public. The transmittal letter shall also contain the name, address and telephone number of the individual authorized to respond to the City about the confidential nature of the information.

3.3.2 Background Information The firm shall provide the following general background information:

3.3.2.1 Name, address, telephone number, fax number and e-mail address of the firm including all d/b/a' s or assumed names or other operating names of the firm.

3.3.2.2 Identify and specify the location(s) and telephone numbers of the major offices and other facilities that relate to the firm's performance under the terms of this RFP.

3.3.2.3 Local office address and phone number (if any).

3.3.3 Personnel The firm must provide information for all key personnel who will be involved in providing the services contemplated by this RFP. Include only those who will likely be assigned to this account, and indicate the day-to-day contact person or persons. The following information must be included:

3.3.3.1 Full name.

3.3.3.2 Education.

Page 7 of 13

City of Destin RFP #XXXXX

3.3.3.3 Years of experience and employment history particularly as it relates to the scope of services specified herein.

3.3.3.4 Expected role in the City' s transactions.

3.3.4 Overview and Demonstration of Knowledge The firm shall prepare an executive summary and overview of the services it is offering, including all of the following information:

3.3.4.1 Statements that demonstrate that the firm understands and agrees with the terms and conditions of the RFP and the proposed contract.

3.3.4.2 Statement through which the firm certifies that the contents of the proposal are true and accurate.

3.3.4.3 An overview of the firm' s plans for providing the necessary services to the City.

3.3.4.4 A demonstration of the firm's knowledge of Smart Code, Complete Streets, Livable Communities or Similar pedestrian friendly transportation systems. The City shall consider the firms ' understanding of the concepts and standards expressed within the Destin Harbor CRA Plan and the Destin 2010 Comprehensive Plan as it pertains to; the South Harbor Mixed Use District, Multi-Modal Transportation Districts, and Community Redevelopment. The City shall also consider the firm' s familiarity with previous planning efforts including Visions 2000 and the Sasaki - Destin Harbor Area Master Plan. (Available from the City Clerk)

3.3.4.5 An explanation as to why the firm should be awarded this engagement.

3.3.5 Experience The firm must provide the following information regarding its experience:

3.3.5.1 Number of years in business.

3.3.5.2 Number of years experience with providing the types of services sought by the RFP to include the number of professionals specializing in CRA capital project planning design and implementation.

3.3.5.3 Describe the level of technical experience in providing the types of services sought by the RFP. Include in this discussion details about implementation of CRA capital improvement projects in Florida coastal communities and how Smart Code, Complete Streets, Walkable Communities or similar pedestrian friendly concepts were incorporated into designs.

3.3.5.4 List at least three (3) current or previous clients knowledgeable of the firm's performance in providing services similar to the services described in this RFP and a contact person and telephone number for each reference.

3.3.5.5 Describe any significant changes in your firm's organization, focus or leadership since August 2014 and whether any changes are anticipated in the near future.

Page 8 of 13

City of Destin RFP #XXXXX

3.3.5.6 Describe any investigative, disciplinary or enforcement actions pending against your firm, and information on any such investigations which concluded with enforcement or disciplinary action against your firm since August 2014.

3.3.6 Acceptance of Terms and Conditions The firm shall specifically agree that the proposal is predicated upon the acceptance of all terms and conditions stated in the RFP. If the firm objects to any term or condition, the firm must specifically refer to the RFP page, and section. Objections or responses that materially alter the RFP may be deemed non-responsive and disqualify the firm.

3.3.7 Certification of Independence and No Conflict of Interest The fum shall sign and submit with the proposal the document included as Attachment No. 1 in which the fum shall certify that it developed the proposal independently. The firm shall also certify that no relationship exists or will exist during the contract period between the firm and the City that interferes with fair competition or is a conflict of interest. The City reserves the right to reject a proposal or cancel the award if, in their discretion, any relationship exists that could interfere with fair competition or conflict with the interests of the City.

3.3.8 Authorization to Release Information The firm shall sign and submit with the proposal the document included as Attachment No.2 in which the firm authorizes the release of information to the City.

3.3.9 Firm Proposal Terms The fum shall guarantee in writing the availability of the services offered and that all proposal terms, will remain firm a minimum of 90 days following the deadline for submitting proposals.

Page 9 of 13

City of Destin RFP #XXXXX

ARTICLE 4 --EVALUATION OF PROPOSALS

4.1 Introduction This section describes the evaluation process that will be used to determine which proposal provides the greatest benefits to the City. The evaluation process is designed to award the contract to the firm or firms with the best combination of attributes to perform the required services.

Proposers will be ranked for inclusion on a short list of 3 to 5 Firms by the Bid Committee. If so, proposers selected for the short list will be required to make a brief ( 15 to 20-minute) oral presentation to the City Council in open session. Proposers selected to make presentations will be notified in writing in advance of the presentation date. The proposer should be prepared to discuss, at a minimum, during the presentation/interview the items presented in Section 3-Proposal Requirements, as well as any related issues as may be posed by the City Council or City Manager. The City will utilize a numerical rating system in evaluating the presentation/interview. At the end of the presentation/interview process, the City Council shall rank, in order of preference, the top firm.

4.2 Contact Prohibition All prospective Proposers are hereby instructed NOT to contact any member of the City of Destin City Council, City Manager, or City of Destin staff member other than the Authorized Project Manager identified in this Solicitation, or their designated Procurement staff member, regarding this solicitation package, or their submittal package, City's Intent to Award, or City' s Intent to Reject (if applicable) at any time prior to the FORMAL AWARD for this project. Any such contact shall be cause for rejection of your submittal.

4.3 Evaluation Steps The evaluation and award process shall consist of the following:

a. Bid Committee shall review the proposals to assess compliance with mandatory requirements; b. Bid Committee shall conduct a detailed evaluation of proposed services, programs, and solutions; c. Bid Committee shall conduct an evaluation of the technical proposals; d. Integration of the proposal assessment and evaluations into a Bid Committee recommendation to

the City Manager; and e. Award decision by the City Council.

4.4 Evaluation Committee The City intends to conduct a comprehensive, fair and impartial evaluation of proposals received in response to this RFP. The City will use a Bid Committee to review and evaluate the proposals for compliance with mandatory requirements. The Bid Committee will make a recommendation to the City Manager. The proposals will also be reviewed by the City Manager with regard to the criteria and specifications set forth in Section 3. The City Manager will make the final recommendation to the City Council. The City Council will select the firm.

4.5 Evaluation Criteria The Bid Committee will evaluate all proposals and make an award recommendation to the City Manager using the following criteria, which are listed in no particular order.

4.5.1 Experience and Qualifications (65%) The firm's experience in scenario and visualization planning and design integrating multimodal transportation systems as previously outlined in this RFP and the experience of assigned staff. Firms should be able to demonstrate knowledge, experience, and success with projects using land

Page 10 of 13

City of Destin RFP #XXXXX

use, mobility and accessibility elements such as those of Livable/Walkable Communities, Complete Streets, Smart Code, Form-based Code, Mobility Planning or similar.

4.5.2 Expected Service and Ability to Meet Needs of the City (35%) Demonstrated knowledge of the City' s objectives; the manner in which the firm's proposal has addressed the required items included in this RFP, including the detail and clarity of the responses.

4.6· Recommendation of the Bid Committee The final recommendation(s) of the Bid Committee shall be presented to the City Manager for consideration.

Page 11 of 13

City of Destin RFP #XXXXX

Date

Gregory A. Kisela City Manager City of Destin 4200 Indian Bayou Trail Destin FL 32541

Attachment #1

Re: Request for Proposal for a Scenario and Visualization planning analysis and report for designated planning areas in the City of Destin

CERTIFICATION OF INDEPENDENCE AND NO CONFLICT OF INTEREST

Dear Mr. Kisela:

By submitting a proposal in response to the Request for a Scenario and Visualization planning analysis and report for designated planning areas in the City of Destin, the undersigned certifies the following:

1. The proposal has been developed independently, without consultation, communication or agreement with any employee or consultant to the City who has worked on the development of this RFP, or with any person serving as a member of the evaluation committee. 2. The proposal has been developed independently, without consultation, communication or agreement with any other firm or parties for the purpose of restricting competition. 3. Unless otherwise required by law, the information found in the proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the award of the contract, directly or indirectly, to any other firm. 4. No attempt has been made or will be made by (Name of Firm) to induce any other firm to submit or not to submit a proposal for the purpose restricting competition. 5. No relationship exists or will exist during the contract period between (Name of Firm) and the City that interferes with fair competition or is a conflict of interest.

Sincerely,

Name and Title

Page 12 of 13

City of Destin RFP #XXXXX

Date

Gregory A. Kisela City Manager City of Destin 4200 Indian Bayou Trail Destin FL 32541

Attachment #2

Re: Request for Proposal for Conceptual Planning and Design Services

AUTHORIZATION TO RELEASE INFORMATION

Dear Mr. Kisela:

[name of firm] hereby authorizes the City of Destin ("City") to obtain information regarding its performance on other contracts, agreements or other business arrangements, its business reputation, and any other matter pertinent to evaluation and the selection of a successful firm in response to Request for Proposal for a Scenario and Visualization planning analysis and report for designated planning areas in the City of Destin, the undersigned certifies the following. The firm acknowledges that it may not agree with the information and opinions given by such person or entity in response to a reference request. The firm acknowledges that the information and opinions given by such person or entity may hurt its chances to receive contract awards from the City or may otherwise hurt its reputation or operations. The firm is willing to take that risk. The firm hereby releases, acquits and forever discharges the City of Destin, their officers, directors, employees and agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the undersigned that it may have or ever claim to have relating to information, data, opinions, and references obtained by the City in the evaluation and selection of a successful firm in response to the Request for Proposal. The firm authorizes representatives of the City to contact any and all of the persons, entities, and references which are, directly or indirectly, listed, submitted, or referenced in the undersigned's proposal submitted in response to the Request for Proposal. The firm further authorizes any and all persons, entities to provide information, data, and opinions with regard to the undersigned's performance under any contract, agreement, or other business arrangement, the undersigned's ability to perform, the undersigned's business reputation, and any other matter pertinent to the evaluation of the undersigned. The undersigned hereby releases, acquits and forever discharges any such person or entity and their officers, directors, employees and agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the undersigned that it may have or ever claim to have relating to information, data, opinions, and references supplied to the City in the evaluation and selection of a successful firm in response to the Request for Proposal. A photocopy or facsimile of this signed Authorization is as valid as an original.

Sincerely,

Printed Name of Firm

Name and Title of Authorized Representative Date

Page 13 of 13

CITY OF DESTIN

AGENDA ITEM CITY COUNCIL DATE: January 5, 2015 TYPE OF AGENDA ITEM: Staff Report and Recommendation

TO: Mayor and City Council

THROUGH: City Manager, Greg Kisela .,L.. VI---

FROM: Community Development Director, Kenrick Gallander, AICP /'

DATE: December 18, 2014

2'=5 ITEM#--~

SUBJECT: Amended Scope of Services for Phase IB: Parking Inventory, Assessment and Standards (Harbor District)

I. BACKGROUND: At the July 21, 2014, city council meeting, staff presented and recommended a phased plan addressing a series of audits, evaluations, etc. of all components of the multimodal system citywide, but emphasizing the total need and prioritized parking improvement implementation impacting the Harbor CRA. Councilmember Trammell made the motion to direct the City Manager to provide $25,000.00 in the proposed FY2015 Budget in order for staff to finalize and present to the City Council for consideration and approval a detailed scope of work for Phase 1A and 1B as described in the staff report and that Phase 1C, depending on progress made with Phases 1A and 1B through FY2015, could proceed inFY2015 through a future City Council approved FY2015 budget amendment or be funded in FY2016 passed 7-0.

Working with Renaissance Planning Group (RPG), the city's transportation consultant, staff finalized a scope of services to conduct Phase IA: Multimodal Transportation District Regulations Audit (Exhibit A) and Phase IB: Parking Inventory, Assessment and Standards (Harbor District) (Exhibit B) and presented this scope of service and request for funding at the October 6, 2014 City Council meeting. City Council approved unanimously the scope of services and a budget of not more than $24,359.00.

IT. DISCUSSION/CONCLUSION: During the project kick-off meeting with staff on November 18, 2014, discussion focused on additional project services needed to properly fulfill the goals of this project. The potential added service includes: 1. Ensure public/stakeholder input and involvement (Conduct a formal public meeting in Destin) is adequately provided for and addressed as part of the Phase 1B parking study scope; and 2. Conduct more in-depth research of city documents focusing on development projects, project impacts to multimodal transportation systems, and multimodal transportation project related contributions as part of Phase IA. These added project services require additional funds to enable the firm to prepare for the public meeting, conduct the meeting in late January 2015 and finalize a meeting summary into their analysis, while at the same time being in Destin to conduct the additional in-depth research for Phase IA with direct access to city files, documents, etc.

V:\Community Development\City Councii\Reports\20 15\ 1.05 .15-Multimodal Trans District Audit & Parking Assessment RPG Scope of Services_ Amended Phase I B _Stakeholder Meeting.docx

Page 1 of 2

ITEM# ---

Renaissance Planning Group (RPG) and staff have fmalized a scope of services for these additional services (Exhibit A) with a budget of $4,888.00 and updated timeline that includes the public/stakeholder meeting in late January 2015.

A. Link to Strategic Goals /Objectives:

o GOALS 2020: • GOAL 1 -Financially Sound City Providing Service Excellence • GOAL 2- World Class Beach and Fishing • GOAL 3 - Improved Mobility and Cormectivity • GOAL 4 - Expanded Community Amenities for Residents and Guests • GOAL 5- Quality Development and Revitalization

B. Effect on Budget (EOB): The approved FY2015 Budget provides for $103,572.00 for professional services related to land use and transportation planning. $24,359.00 was encumbered by the original scope of services for Phases lA and m. Future encumbrances to this account are for the Biannual Multimodal Transportation System and Concurrency Analysis to begin late summer/fall 2015 for $48,000.00 and Development Review Services of $15,000.00 which are accounted for and conducted on a monthly basis. This leaves approximately $16,213.00 for additional professional services to support our efforts such as this additional scope of services to Phases lA and m for $4,888.00.

C. Level of Service (LOS): Not applicable.

ill. RECOMMENDED MOTION: "I move that the City Council approve the additional Scope of Services for Phase lA: Multimodal Transportation District Regulations Audit and ID: Parking Inventory, Assessment and Standards (Harbor District) by Renaissance Planning Group with an additional budget amount of not more than $4,888.00 from the Community Development Departments professional services account 0151531 .531 000."

Exhibits: A. Scope of Services - Additional Services

C:\User.l\gkisela\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\CRJKTMLA\1 05 15-Multimodal Trans District Audit Parking Assessment RPG Scope of Services_Amended Phase IB_Stakeholder Meeting.docx

RENAISSANCE PLANNING G ROUP

BACKGROUND

City of Destin

Parking Inventory, Assessment and Standards (Harbor District)

Multimodal Transportation District Regulations Audit

SCOPE OF SERVICES- ADDITIONAL SERVICES

November 25, 2014

At the Parking Inventory, Assessment and Standards and MMTD Regulations Audit projects kick-off meeting on

November 17, 2014, it was determined that additional project services were warranted to cover additional project

needs. The combination of such services into one agreement will result in an overall savings by combining travel

and expense-related costs that can be used to cover the needs of both projects.

DESCRIPTION OF WORK

The proposed additional services are intended to cover anticipated costs associated with both the Parking

Inventory, Assessment and Standards and MMTD Regulations Audit projects. Renaissance will perform the

following tasks as listed below:

• Conduct a meeting with Parking Study project stakeholders to : review potential future parking demand;

consider changes needed to current City parking standards; and discuss strategies to improve parking

conditions within the Harbor District. The meeting will be conducted by two members of Renaissance.

• Prepare a Parking Study project stakeholders meeting agenda and materials to support the meeting.

• Prepare and deliver of a summary of the Parking Study project stakeholders meeting to City of Destin

staff.

• Review documents with City staff pertaining to committed and completed development projects,

associated project impacts, and MMTD-related project contributions to assist in the 'current practices'

review of the MMTD Regulations Audit.

BUDGET

Renaissance will perform the additional services, as outlined above, for a lump sum budget of $4,888. The work is

anticipated to occur in January 2015. Revised project schedules for the two associated projects recognizing the

additional services, as described above, are included with th is scope.

Page 1 of 1

I

11. Inventory and Analysis of Existing Parking and land

IU•••

!11 of Current Parking Demond from Existing

ILond U•e lnvento'y

Market-type Analysis of Future Land Uses Plomed and Associated Parking Demond

D) Impact Evaluation of Fvtvre Parking Needs

2) Audit of City's Cl.lfrent Parking Standards

!~d«u Review and Recommendations to

Needs

* Stab holder Meeting

Nov•l4

Harbor District Parking Inventory, Assessment and Standards

Anticipated Project Schedule Summary

Doc-14 Jon• IS~

- .. *

11/25/2014

Fob-~14 Ma .. u

Alternative Mobility Fee Concepts

* Documents review at City Hall Annex

MMTD Regulations Audit

Anticipated Project Schedule Summary

--••••••••••••••••••

11/25/2014

ITEM# Z'f CITY OF DESTIN

AGENDA ITEM COUNCIL MEETING DATE: January 5, 2015 TYPE OF AGENDA ITEM: Staff Recommendation

TO: Mayor and City Council

THRU: City Manager/Greg Kisela J__ V"V"

~ THRU: ~&y;-&~ Community Development Director/Ken Gallander /Irk_ (w f:.-e"t (r .... ll~ ~

Information Systems and Tech Director/Webb Warren ~

Finance Director/Bragg Farmer

THRU:

FROM:

DATE: December 19, 2014

SUBJECT: Community Development Software Suite

I. BACKGROUND: On October 16, 20 II , the city established a Blue Ribbon Panel for development review process improvement to review regulatory issues regarding building codes and permitting, and to provide recommendations to Council on how to better streamline the processes to make them more user-friendly. The committee brought forth several recommendations to City Council on November 5, 2012. Some ofthese recommendations included:

• Utilize Specialized Development Software • Offset cost of software by additional 5% development processing fees • Provide transparency • Provide real-time tracking • Improves efficiency and effectiveness • Reduce stafftime and paperwork; decreasing cost • Staff to research and recommend

Council unanimously approved the Blue Ribbon Panel recommendations and established the 5% development processing fee. As of December 18, 2014, the tech fee fund balance was $48,715 and will allow the City to fully implement a system that will achieve the goals of the Blue Ribbon Panel and Council.

IT. DISCUSSION: Since 2013, representatives from the Community Development Department have worked with information Technology to consider and review five (5) specialized Community Development software packages. Staff also considered how a software package could integrate request tracking for various citizen inquiries, including code enforcement functions. Out of this process, one vendor stood out as being the most efficient and best match for our city functions . The name of this package is Citizenserve, and is a national brand used in municipal and county governments nationwide. Staff identified a city similar to Destin using Citizen serve and traveled to Gulf Shores to review their use and implementation of this software package. Gulf Shores' staff clearly demonstrated how Citizenserve's software, support and project management team helped implement and streamline Community Development processes within their city.

ITEM# __ _

ln individual City Council briefings, IT staff demonstrated how the code enforcement module of Citizenserve can streamline compliance processes and provide increased transparency to our citizens. Staff also demonstrated how Citizenserve effectively provides a user-friendly for citizens to report new concerns or check on previous inquiries.

A. Link to Strategic Goals /Objectives: I. Financially sound city providing service value

I.B.2 C.D. Blue Ribbon Panel Recommendations lmplementation

B. Effect on Budget (EOB): The tech fund has been established and has adequate funds to purchase hardware and software for the Community Development Department.

C. Level of Service (LOS): Implementing this software will improve administrative and field processes, provide a convenient online portal for our customers and increase transparency of our operations.

ill. CONCLUSION: Citizenserve is the software package best suited for the City of Destin ' s Community Development Department. installation of this system can begin February P', 2015; the project will be installed in 3 phases.

IV. RECOMMENDED MOTION: I move that City Council approve the purchase of Citizenserve Government Software for $20,550 from the tech fee fund balance, authorize the City Manager to execute a service agreement for subscription and installation services, and make the appropriate budget amendment.

Atch. Phase 1 Order Form Phase 2 Order Form Phase 3 Order Form

nse e Order Form- City of Destin, Florida

Account Name: City of Destin, Florida

Purchase Order #:

Contact Information: Webb Warren

Send To: Onl ine Solutions 1101 E. Warner Road Suite 160 Tempe AZ 85284 Fax: 800.325.9818

Billing Information: Webb Warren

Information Systems and Technology Director City of Destin

Information Systems and Technology Director City of Destin

4200 Indian Bayou Trai l Destin, FL 32541

Email : wwarren@citvofdestin.com Phone: (850) 837-4242

Contact Term: Billing Cycle: Annual (October Budget Year)

Subscription Information: User Subscriptions

Setup and Training: Base Installation Charge Code Enforcement Setup Bu ilding Permits Setup Planning/Zoning Setup Licensing Setup Request Tracking Setup Cit izen Access Pages

Systems Integration

Data Migration

13 users

4 users

4200 Indian Bayou Trai l Destin, FL 32541

Email : wwa rren@cityofdestin.com Phone: (850) 837-4242

Service Term Starts: 2/1/2014 Service Term Ends: 9/30/2015

$75.00 per named user per month, 8 months Phase I- Request Tracking, Code Enforcement and Rental Licensing

Total Subscription Cost

$600 per user, setup and training

Waiving setup and training on 10 Request Tracking users

Not included

Not included

Total Installation Cost

Initial Subscription Cost

$7,800.00

$7,800.00

$2,400.00

=========== $2,400.00

$7,800.00

Total Cost $10,200.00

citizenserve e-government software 2012© online solutions, lie. all rights reserved. confidential www.citizenserve.com City o f Destin. Florida order form- 12/18/2014

serve Order Form- City of Destin, Florida

I authorize Online Solutions, LLC to invoice as per the above information.

Agreed to as stated. Online Solutions:

Authorized Signature

Jim Garvey

Print or Type Name of Signatory

12/18/2014

Execution Date

Address: 1101 E. Warner Road Suite 160 Tempe, AZ 85284

citizenserve e-government software www .citizenserve .com

Customer:

Authorized Signature

Pri nt or Type Name of Signatory

Execution Date

Address: City of Destin 4200 Indian Bayou Trail Destin, FL 32541

2012© online solutions. lie. all rights reserved. confidential City of Destin. Florida order form- 12/18/2014

cit serve Order Form- City of Destin, Florida

Account Name: City of Destin, Florida

Purchase Order#:

Contact Information: Webb Warren

Send To: On li ne Solutions 1101 E. Warner Road Suite 160 Tempe AZ 85284 Fax: 800.325.9818

Billing Information: Webb Warren

Information Systems and Technology Director City of Destin

Information Systems and Technology Director City of Destin

4200 Indian Bayou Trai l Destin, FL 32541

Email: wwarren@citvofdestin.com Phone: (850) 837-4242

Contact Term: Billing Cycle: Annual (October Budget Year)

Subscription Information: User Subscriptions

Setup and Training: Base Installation Charge Code Enforcement Setup Bu ilding Permits Setup Planning/Zoning Setup Licensing Setup Request Tracking Setup Citizen Access Pages

Systems Integration

Data Migration

6 users

6 users

4200 Indian Bayou Trai l Destin, FL 32541

Email: wwarren@cityofdestin.com Phone : (850) 837-4242

Service Term Starts: 5/1/2014 Service Term Ends: 9/30/2015

$75.00 per named user per month, 5 months Phase II- Business Licensing

Total Subscription Cost

$600 per user, setup and training

Not included

Not included

Total Installation Cost

Initial Subscription Cost

$2,250.00

$2,2SO.OO

$3,600.00

$3,600.00

$2,250.00

=========== Total Cost $5,850.00

citizenserve e-government software 20 12© online solutions, lie. all rights reserved . confidential www.citizenserve.com City of Destin. Florida order form- 12/18/2014

serve Order Form- City of Destin, Florida

I authorize Online Solutions, LLC to invoice as per the above information.

Agreed to as stated. Online Solutions:

Authorized Signature

Jim Garvey

Print or Type Name of Signatory

12/18/2014

Execution Date

Address: 1101 E. Warner Road Suite 160 Tempe, AZ 85284

citizenserve e-government software www .citizenserve.com

Customer:

Authorized Signature

Print or Type Name of Signatory

Execution Date

Address: City of Destin 4200 Indian Bayou Trail Destin, FL 32541

2012© online solutions. lie. all rights reserved . confidential City of Destin. Florida order form- 12/18/2014

serve Order Form- City of Destin, Florida

Account Name: City of Destin, Florida

Purchase Order #:

Contact Information: Webb Warren

Send To: Online Solutions 1101 E. Warner Road Suite 160 Tempe AZ 85284 Fax: 800.325.9818

Billing Information: Webb Warren

Information Systems and Technology Director City of Destin

Information Systems and Technology Director City of Destin

4200 Indian Bayou Trail Destin, FL 32541

Email : wwarren@citvofdestin.com Phone: (850) 837-4242

Contact Term: Billing Cycle: Annual (October Budget Year)

Subscription Information: User Subscriptions

Setup and Training: Base Installation Charge Code Enforcement Setup Building Permits Setup Planning/Zoning Setup Licensing Setup Request Tracking Setup Citizen Access Pages

Systems Integration

Data Migration

5 users

5 users

4200 Indian Bayou Trail Destin, FL 32541

Email : wwarren@cityofdest in.com Phone: (850) 837-4242

Service Term Starts: 6/1/2014 Service Term Ends: 9/30/2015

$75.00 per named user per month, 4 months Phase Ill- Build ing Permits

Total Subscription Cost

$600 per user, setup and train ing

Not included

Not included

Total Installation Cost

Initial Subscription Cost

$1,500.00

=========== $1,500.00

$3,000.00

$3,000.00

$1,500.00

Total Cost $4,500.00

citizenserve e-government software 2012© online solutions. lie. all righ ts reserved. confidential www.citizenserve.com City of Destin, Florida order form- 12/18/2014

serve Order Form- City of Destin, Florida

I authorize Online Solutions, LLC to invoice as per the above information.

Agreed to as stated. Online Solutions:

Authorized Signature

Jim Garvey

Print or Type Name of Signatory

12/18/2014

Execution Date

Address: 1101 E. Warner Road Suite 160 Tempe, AZ 85284

citizenserve e-government software www .citizenserve .com

Customer:

Authorized Signature

Print or Type Name of Signatory

Execution Date

Address: City of Destin 4200 Indian Bayou Tra il Destin, Fl32541

201 2© online solutions, lie. all rights reserved. confidential City of Destin, Florida order form- 12/18/2014