AGENDA REGULAR COUNCIL MEETING

November 5, 2018 at 6:00 pm

PRESENTATIONS Royal Canadian Legion Presenting Poppies to Council ADOPTION OF THE AGENDA 1. MINUTES

a) Minutes of Council Meeting held on October 22, 2018

2. ORIGINAL COMMUNICATIONS, DELEGATIONS AND PETITIONS

a) SETPC Meeting Minutes of October 23, 2018

b) Lori Meyer ECS Grad Reduced Rental Request 3. WRITTEN REPORTS OF COMMITTEES

a) Economic Development Committee Applications for Member at Large

4. EXECUTIVE REPORTS 5. INTRODUCTION OF BYLAWS

6. PUBLIC HEARINGS AND REPORTS 7. GIVING NOTICE

8. MOTIONS FROM COMMITTEE 9. CONSIDERATION OF BYLAWS 10. INQUIRIES ADJOURNMENT

October 22, 2018 Regular Council Meeting

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Minutes of the Regular Council Meeting of the City of Estevan held in the Council Chambers on Monday October 22, 2018 at 6:00 p.m. Present were: Mayor Roy Ludwig, Councillors: D. Moore, G. Hoffort, T. Knibbs, S. Veroba, L. Yanish, T. Frank, City Clerk Judy Pilloud, City Manager Jeff Ward, City Treasurer Trudy Firth, representatives of the media (R. Godfrey, M. Cinnamon, D. Wilberg)

Presentations Agenda 2018-256

Motion moved by Councillor Yanish, seconded by Councillor Veroba, to approve the agenda as presented.

Motion Carried Unanimously Minutes

2018-257 Motion moved by Councillor Knibbs, seconded by Councillor Moore, that the Minutes of the Regular Council Meeting held on October 1, 2018, be adopted as presented.

Motion Carried Unanimously. Southeast Transportation Planning Committee Minutes of September 25, 2018 2018-258

Motion moved by Councillor Hoffort, seconded by Councillor Yanish, that the minutes of the Southeast Transportation Planning Committee for September 25, 2018 be accepted as presented. Motion Carried Unanimously

Councillor Frank declared conflict of interest as he is the Executive Director of the St. Joseph’s Hospital Foundation and made the permit request and Councillor Hoffort is the Executive Director of the St. Joseph’s Hospital and declared conflict of interest with both members leaving the Council Chambers

October 22, 2018 Regular Council Meeting

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St. Joseph’s Hospital Foundation Request of Funding 2018-259

Motion moved by Councillor Knibbs, seconded by Councillor Veroba, that the correspondence of St. Joseph’s Hospital Foundation requesting events permit for Festival of Trees be approved for Friday November 30, 2018 7:30 pm – 11:00 pm, and Saturday December 1, 2018 from 5:30 pm to Midnight. Motion Carried Unanimously

Councillor Frank and Councillor Hoffort returned to the Council Chambers

Executive Reports

City Treasurer Alice Cooper Accounting 2018-260

Motion moved by Councillor Yanish, seconded by Councillor Hoffort, that the City Treasurer report on costs associated with the Alice Cooper concert be approved and the report be filed.

Motion Carried Unanimously Land Development Building Permit Report for September 2018 2018-261

Motion moved by Councillor Moore, seconded by Councillor Knibbs, that the Land Development Building Permit Report for the month of September 2018 be approved as presented.

Motion Carried Unanimously Water Manager Water Quality Report September 2018 2018-262

Motion moved by Councillor Veroba, seconded by Councillor Frank, that the Water Quality Report for September 2018 be accepted as presented.

Motion Carried Unanimously

October 22, 2018 Regular Council Meeting

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Public Hearings and Reports Consideration of Rezoning of Sillers Street Mayor declared the hearing open for consideration of rezoning of Sillers Street to allow semi-detached housing and noted there have been no submissions received. Mayor declared a second and final call that the hearing was open for consideration of rezoning of Sillers Street to allow semi-detached housing objections or opposed the rezoning.

“His Worship the Mayor ascertained that there was no one present in the Gallery who wished to address Council on the Rezoning of Sillers Street” Giving Notice National Pulmonary Hypertension Month 2018-263

Motion moved by Councillor Veroba, seconded by Councillor Moore, to approve the proclamation for Pulmonary Hypertension for the month of November 2018.

Motion Carried Unanimously Considerations of Bylaws Bylaw 2018-2005 To Amend Zoning for housing on Sillers Street

2018-264 Motion moved by Councillor Hoffort, seconded by Councillor Knibbs, that Bylaw 2018-2005 to amend Zoning Bylaw 2010-1834 to allow semi-detached housing on Sillers Street within the City of Estevan, be taken as having been given second reading. Motion Carried Unanimously.

2018-265 Motion moved by Councillor Yanish, seconded by Councillor Frank, that Bylaw 2018-2005, be annexed to these Minutes, be taken as having been given third and final reading, approved and adopted for use by the City of Estevan.

Motion Carried Unanimously

October 22, 2018 Regular Council Meeting

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Bylaw 2018-2008 To Regulate Snowmobile Route in City of Estevan

2018-266 Motion moved by Councillor Veroba, seconded by Councillor Knibbs, that Bylaw 2018-2008 to Establish a Snowmobile Route within the City of Estevan, be taken as having been given second reading. Motion Carried Unanimously.

2018-267 Motion moved by Councillor Hoffort, seconded by Councillor Yanish, that Bylaw 2018-2008, be annexed to these Minutes, be taken as having been given third and final reading, approved and adopted for use by the City of Estevan.

Motion Carried Unanimously Committee 2018-268

Motion moved by Councillor Knibbs, seconded by Councillor Frank, to move into Committee of the Whole.

Motion Carried Unanimously Open 2018-269

Motion moved by Councillor Frank, seconded by Councillor Veroba, that Council move into Open Meeting.

Motion Carried Unanimously

Adjournment 2018-270

Motion moved by Councillor Knibbs, seconded by Councillor Moore that the meeting be adjourned, the time being 9:45 p.m.

Motion Carried Unanimously. __________________________

Roy Ludwig Mayor

__________________________ Judy Pilloud City Clerk

Chairman ______________________ Secretary ____________________ Date __________

SOUTHEAST TRANSPORTATION PLANNING COMMITTEE

MEETING REPORT -- October 23, 2018

A meeting of the Southeast Transportation Planning Committee Executive was held at the Carlyle Town Office, Tuesday, October 23, 2018, with the following in attendance. Del Block -- RM #5 Estevan (Division 2 – Rural/2nd Vice) John Brownlee – Town of Carlyle (Division 1 – Urban) Marcel Henrion – RM #31 Storthoaks (Division 1 – Rural) Dennis Hull -- RM #32 Reciprocity (Vice-Chair) Kevin Kish – Town of Kipling (Division 3 – Urban) Alan Lindsay – Senior Transportation Planner, MHI Dennis Moore -- City of Estevan (Division 2 – Urban/CHAIRMAN) Dan Nicurity – Town of Wawota (Division 4 – Urban) Judy Riddell – Administrative Support Gary Sweeting – RM #91 Maryfield (Division 4 – Rural) ABSENT: Chris Baran – RM #155 Wolseley (Division 3 – Rural); Bill Huber – SARM Representative; Lori Stephan – SUMA Representative. ALSO PRESENT: Keith Erick, Town of Arcola; Kelvin Luedtke, RM #33 Moose Creek; Terry Sernick, RM #4 Coalfields; Greg Wall, Town of Carnduff. . The Executive meeting was called to order at 9:30 a.m. by Chairman Dennis Moore. THE FOLLOWING ITEMS OF BUSINESS WERE DISCUSSED: COUNCIL APPOINTMENTS 2018: RM’s: Antler #61 – Ron Henderson/Brian Poirier; Benson #35 – David Hoffort; Brock #64 – Paul Cameron; Browning #34 – Brian Fornwald/Dennis Christensen; Coalfields #4 – Terry Sernick/Leonard Johnson; Enniskillen #3 – Barry Fitzpatrick; Estevan #5 - Del Block/Doug Blue; Martin #122 – Ray Donald; Maryfield #91 – Gary Sweeting; Moose Creek #33 – Phil Yanchycki/Kelvin Luedtke; Moosomin #121 – Garnet Fawcett; Moose Mountain #63 – Jack Wilson; Mt.Pleasant #2 –Terry Macfarlane; Reciprocity #32 – Dennis Hull/Steven Bendtsen; Silverwood #123 – Marlin Stutt; Walpole #92 – John White/Wade Porter; Wawken #93 – Hector Lamontagne/Darrell Petterson. TOWNS/CITY: Bienfait – No appointment to date; Estevan – Dennis Moore; Kennedy – Linc Brickley; Kipling – Kevin Kish; Stoughton – Pat Shiels; Wawota – Dan Nicurity. CHAIRMEN’S MEETING: The Chairs’ meeting will be held October 16, 2018 in Warman. Dennis Moore and Dennis Hull attended. A full report of this meeting will be presented at the November meeting. SHCA CONFERENCE: Dennis Moore has been given a complimentary invitation and will plan to attend. ROAD UPDATES/CONCERNS: (Note: Kurt Whitford, MHI was in attendance to report.)

• Paving of Hwy 13 and 8 through and south of Redvers is near completion (Langenburg Contracting). A final review will be conducted within the week; there is a one-year warranty on most work. Ditches are being reworked.

• Keith Erick noted that the Town of Arcola will be meeting with MHI regarding turning lane concerns, etc., December 12, 2018.

• The RM of Reciprocity and RM Moose Creek partnering for the paving of #361 -- the plan is still to tender in 2018, and build in 2019.

• Dennis Hull reported that construction on #318 – 4 miles going south of Alida -- has been tendered and awarded to Pasqua Paving.

• Kurt Whitford reported that the road through Alida has been sand sealed; it requires one more sweep. • #47 south of Estevan: Westmoreland contacted the SETPC office and reported they are concerned about this crossing

and are working on a solution which may entail mud jacking or equivalent procedure; doing a cost-analysis. Time of year to do this work is concerning, and may require waiting until 2019 for appropriate weather. Kurt Whitford suggested MHI would like the work completed before year end. Signage needs to be changed to be visible sooner; this is a serious safety concern.

• Kurt Whitford addressed concerns regarding #48 east of #8; noted that some preliminary planning is being done. Also that shoulder repair on #48 is being done at this time.

• John Brownlee and Dan Nicurity reported that a drainage issue in the Village of Kenosee at the corner of Waseca and #209 is causing water damage to homes in this low area. This is a Village of Kenosee responsibility. Kurt Whitford suggested the village should apply for a permit to put in a culvert. (Lois at the permit office: 306 787-4688).

• Kurt Whitford noted that the mowing program is complete for 2018. A brushing program has commenced. • Kevin Kish reported that a SaskWater Open House meeting regarding Golden Fortune Potash will be held October 29,

2018 in Grenfell.

SETPC 2 October 23, 2018

Chairman ______________________ Secretary ____________________ Date __________

• Gary Sweeting has been contacted by farmers in the area who haul grain to Manitoba and are frustrated to find that weights on Saskatchewan/Manitoba corridors are not compatible – ie. Primary becoming Secondary once a border is crossed. It was suggested that the RM’s impacted should initiate a discussion to effect a change.

• #47 Handsworth to #1: Kurt Whitford advised that portholes have been filled and blading done; looking to do more work in 2019.

• Rail crossings still on the radar – Bienfait and Peebles. • The access to Storthoaks is showing some deep rutting. Kurt Whitford suggested repairs might have to wait until spring

2019 as the MHI is into a winter schedule now. • Del Block expressed concern regarding the lack of sloping on #18 east to Estevan which may lead to a vehicle going over

the edge. Reflectors would be helpful; also repairing the light on the south side. • Minister Lori Carr is interested in attending a SETPC meeting, but would not be available to do so until next May.

MHI:

• Alan Lindsay requested that the SETPC prepare and present an update of the updated transportation plan which was recently completed with the assistance of George Stamatinos, to ADM Blair Wager. Also noted that the ATPC’s will be allowed to name new projects, and that these would be projects outside of those indicated within the Priority Array which is submitted from the ATPC’s annually. An update will be discussed at the next meeting. Alan Lindsay will share agricultural data which may be utilized for the report.

• The reworked MOU was circulated. This will be reviewed and voted upon at the next meeting. NEXT REGULAR MEETING – Tuesday, November 27, 2018 – 9:30 a.m. Carlyle Town Office. Adjournment: Kevin Kish. 12:15 p.m.

NOTE: • All SETPC meetings are open to representatives from member municipalities, but voting privileges are

granted to the Executive Working Committee (EWC) only. • The EWC is comprised of elected or appointed municipal representatives who have been nominated and

elected to the Executive Committee at the Annual General Meeting held each year in March. • Per diems and mileage are paid to EWC members only. • Meetings are planned for the fourth Tuesday of every month, excluding December & June. • For more information, call Judy Riddell, Administrator, (306) 453-2557.