Agenda (Part I) - UCOL Papers/UCOL Council Papers, Part I... · 2019. 9. 23. · Agenda (Part I) Council Meeting. ... SCHEDULE 2A, SECTION 48 LOCAL GOVERNMENT OFFICIAL INFORMATION

Universal College of Learning Te Pāe Mātauranga ki Te Ao

Agenda (Part I)

Council Meeting25 September 2019

Agenda (Part I) Venue: UCOL, Manawatū Campus, Room: 3.0.02

10.30am Procedural Note:

1. Council has the ability to make its ‘own’ procedures and has adopted Model Standing Orders for Meetings ofPublic Bodies (MP 9204:1993) with Sections 2.24.8, 2.24.9 and 2.24.10 replaced by its own procedure.

2. The Council Chair presides throughout the meeting and at law has the right to cast both a deliberative voteand a casting vote.

3. Council has agreed to shift meeting facilitation to a Committee Chair if the matter is the province of thatCommittee.

4. Voting shall be decided by majority of Council members present (who are eligible to vote).

Paper Business Page

1. Apologies

2. Disclosures of Interest (Part I) Decision

3. 106/19 Confirmation of Minutes (Part I) of 27 August 2019 Approval 4

4. Matters Arising Information

5. Chairperson’s Report Information

6. 107/19 Finance Report Information 8

7. 108/19 Safety and Wellbeing Report Information 10

8. 109/19 Academic Report Information 12

9. Items for Next Agenda (Part I)

10. General Business

11. Part II: Supplementary Matters

Next Meeting: Wednesday, 30 October 2019, Manawatū Campus

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Universal College of Learning Te Pāe Mātauranga ki Te Ao Agenda (Part I)

SCHEDULE 2A, SECTION 48 LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

1. The Council Chair recommends that the public be excluded from the following parts of proceedings, namely, agenda items [12] to [29].

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act, and the interests protected under Section 9 of the Official Information Act 1982, for the passing of this resolution are as follows:

General subject of each matter to be Considered Reason for passing this Resolution in relation to each

matter

Ground(s) under Section 48(1) for the passing of this

Resolution

Standing Matters Confirmation of Part II Minutes – 27 August 2019 Matters Arising - Part II Action List of 27 August 2019 - Council Reporting and Key Events Calendar

Result in disclosure of matters that Council had decided it had good reasons for withholding

For those reasons identified by the Council in its meeting on

28 November 2018

Information Papers - Chief Executive Report - Finance Report - Bi-Monthly Safety and Wellbeing Report - Centre of Healthcare and Social Assistance – Business Case - General Staff Remuneration Project - Iwi Settlements 2019 - Secondary Tertiary 3 + 2 Programmes - Wairarapa REAP Report - Chairperson’s Report

Enable the institution to carry on without prejudice or

disadvantage commercial activities

Section 48(1)(a)(ii) of the Local Government Official

Information and Meetings Act 1987 and Section 9(2) (g); (i)

and (j) of the Official Information Act 1982

Inwards Correspondence Letter from Whanganui District Council, 11 September 2019






Strategic Discussion - CoVEs




Information and Meetings Act 1987 and Section 9(2)(i)(h) and

(j) of the Official Information Act 1982

Supplementary Matters

Identify and describe appropriate ground generally under Section 9 of the Official

Information Act except Section 9(2)(g); (i) and (j)




General Business






Council Matters Standing Matters






This Resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest(s) protected by Section 6 or Section 7 of that Act or Section 6 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public (give particulars).

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Universal College of Learning Te Pāe Mātauranga ki Te Ao Agenda (Part I)

The Council Chair moves that the following members of the public remain for Part II being staff of the institution who are not Council members, namely: Dr Lynn, Ms Sylvie Hickton (Paper 115/19), Ms Penny O’Leary, Mr Peter Handcock and Stakeholders (Paper 116/19), Mr Hayden Robinson (Paper 119/19) and Ms Marion Clark (Minute Secretary). Note: Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides that every resolution to exclude the public shall be out at a time when the meeting is open to the public and the text of that resolution (or copies thereof) shall: (a) Be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority.

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Universal College of Learning Te Pāe Mātauranga ki Te Ao Paper 106/19

Council Meeting 27 August 2019

PART I MINUTES

The meeting was held at the UCOL Whanganui Campus

Room: E-2-15 The meeting started at 11.30am

Present: Leanne Southey (Deputy Chair), Verne Atmore (Councillor), Annette

Main (Councillor), Leonie Hapeta (Councillor), Lyal French-Wright (Councillor), Lynette Bradnam (Councillor).

In Attendance: Dr Lynn (Chief Executive), Paula Birchall (Minute Secretary) and

selected UCOL Team members as per Schedule 2a. Apologies: Ben Vanderkolk (Chairperson) - Tyler Slovak (UCOL IT Team) provided Webmail training to Councillors. - Tyler to check with IT to ensure Councillors email accounts are not being redirected

and if so ensure that this function is turned off. The meeting was declared open at 11.50am. ITEM 1: Apologies Apologies were received from: • Mr Ben Vanderkolk (Chairman)

1/1 IT WAS MOVED (L. Hapeta) AND SECONDED (V. Atmore) THAT THE APOLOGIES BE RECEIVED.

CARRIED ITEM 2: Disclosures of interest in relation to Part I There were no disclosures of interest.

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ITEM 3: 95/19 - Confirmation of Minutes (Part I) of 8 August 2019 1/2 IT WAS MOVED (A. Main) AND SECONDED (V.

Atmore) THAT THE PART I MINUTES DATED 8 AUGUST 2019 BE ACCEPTED AS A TRUE AND ACCURATE RECORD.

CARRIED

ITEM 4: Matters Arising There were no matters arising. ITEM 5: Chairperson’s Report Nil to report. ITEM 6: 96/19 - Finance Report

1/3 IT WAS MOVED (A. Main) AND SECONDED (L.

Bradnam) THAT THE FINANCE REPORT BE RECEIVED.

CARRIED ITEM 7: 97/19 - Safety and Wellbeing Report

1/4 IT WAS MOVED (L. Hapeta) AND SECONDED (L. French-Wright) THAT THE SAFETY AND WELLBEING REPORT BE RECEIVED.

CARRIED ITEM 8: Items for Next Part I Agenda There were no items noted for the next agenda. ITEM 9: General Business There was no general business. ITEM 10: Supplementary Matters for Part II There were no supplementary matters for Part II.

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Moving into Part II:

1/4 IT WAS MOVED (L. Southey) AND SECONDED (V. Atmore) THAT THE MEETING MOVE INTO PART II AS PER THE ATTACHED SCHEDULE OUTLINING THE REASON FOR EACH AGENDA ITEM.

CARRIED Signed:

Date:

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SCHEDULE 2A, SECTION 48 LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

1. The Council Chair recommends that the public be excluded from the following parts of proceedings, namely, agenda items [11] to [24].

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act, and the interests protected under Section 9 of the Official Information Act 1982, for the passing of this resolution are as follows:

General subject of each matter to be Considered Reason for passing this Resolution in relation to each

matter

Ground(s) under Section 48(1) for the passing of this

Resolution

Standing Matters Confirmation of Part II Minutes – 8 August 2019 Matters Arising - Part II Action List of 8 August 2019 - Council Reporting and Key Events Calendar

Result in disclosure of matters that Council had decided it had good reasons for withholding

For those reasons identified by the Council in its meeting on

28 November 2018

Information Papers - Chief Executive Report - Finance Report - Minerva Liaison Office Closure - Student Discipline (Non-Academic) Statute - Early Childhood Education Micro-Credentials Business Case - Chairperson’s Report






Strategic Discussion - CoVEs




Information and Meetings Act 1987 and Section 9(2)(i)(h) and

(j) of the Official Information Act 1982

Supplementary Matters

Identify and describe appropriate ground generally under Section 9 of the Official

Information Act except Section 9(2)(g); (i) and (j)




General Business






Council Matters Standing Matters






This Resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest(s) protected by Section 6 or Section 7 of that Act or Section 6 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the relevant part of the proceedings of the meeting in public (give particulars).

The Council Chair moves that the following members of the public remain for Part II being staff of the institution who are not Council members, namely: Dr Lynn, Dean Rankin and Gillian Lawn (Paper 105/19) and Ms Paula Birchall (Minute Secretary).

Note: Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides that every resolution to exclude the public shall be out at a time when the meeting is open to the public and the text of that resolution (or copies thereof) shall: (a) Be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority.

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Council Meeting 25 September 2019

Part I

Paper 107/19: Finance Report 1. Purpose To present Council with the summarised results for the period ended 31 August 2019. 2. Summarised Finance Report

The 2019 financial year to date sees revenue that is negative to budget and expenses which are favourable to budget leading to a net surplus of $13,155,000 which is behind budget by $1,403,000.

August 2019 2019 Year to Date Actual

2019 Year to Date Budget

Variance

Note $000 $000 $000

Revenue 1 $45,314 $47,752 ($2,438)

Expenditure 2 $32,159 $33,194 $1,035

Net Surplus 3 $13,155 $14,558 ($1,403)

Capital Expenditure 4 $2,446 $3,535 $1,089

Working Capital 5 176.1% 221.6% (45.5%)

Cash In/Cash Out 120% 111% 9%

Current Monetary Assets 6 $15,715 $11,579 $4,136

Debt/ Equity Ratio 3.8% 4.1% 0.4%

Notes: 1. Revenue is behind budget due to the timing of enrolments. 2. Expenditure is favourable to budget with a positive variance. 3. Net Surplus is behind budget due to a negative revenue variance. 4. CAPEX is behind budget. 5. Working capital is behind budget due to current assets being less than budget, the

most significant item being Debtors. 6. Cash is better than budget due to the opening cash position and operating

cashflows being ahead of budget.

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3. Current Issue Nil to report.

4. Options

Nil to report. 5. Recommendation

It is recommended that Council: 1. Receives the Finance Report Summary for the year ended 31 August 2019.

Brian Trott on behalf of Dr Lynn Chief Executive Date: 19 September 2019

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Universal College of Learning Te Pae Mātauranga ki te Ao Paper 108/19


Part I

Paper 108/19: Safety and Wellbeing Report

1. Purpose This report is provided to assist Council in the discharge of their responsibilities enabling them to exercise their due diligence under the Health and Safety at Work Act 2015.

2. Executive Summary Below is the monthly update for Risk Management, the Wellbeing Programme and Notifiable, Illnesses, Incidents and Events.

3. Background 3.1 Risk Management Preventative Audits - Earlier this year, the Health and Safety Team announced a focus shift from reactive auditing to preventative auditing. This will be based on trend analysis and WorkSafe NZ announcements that focus on what happened and the required outcomes that needed to be put in place by other organisations. The information will be used to target areas within UCOL to ensure that as far as reasonably practicable all steps have been taken to manage the risks.

3.2 Wellbeing Initiatives During the month of August, the following wellbeing initiatives have been implemented: Collaboration with Student Success - The management of the wellbeing programme will now include the events that Student Success are supporting. This collaboration will incorporate events such as Mental Health Awareness Week, Te Wiki ō Te Reo Māori, Conservation Week and World Smile Day.

3.3 Health and Safety Messaging System A health and safety messaging system, has been installed across all of the UCOL campuses. This technology will allow for staff and students to be updated with various information in an interactive and engaging way.

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Universal College of Learning Te Pae Mātauranga ki te Ao Paper 108/19

3.4 Notifiable Injuries, Illnesses, Incidents and Events There have been no notifiable events during the month of August.

4. Current Issues Nil to report.

5. Options Nil to report.

6. Recommendation

It is recommended that Council: 1. Receives the Safety and Wellbeing Report for the period ending 31 August 2019.

Sylvie Hickton on behalf of Dr Lynn Chief Executive

Date: 19 September 2019

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Part I

Paper 109/19: Academic Report 1. Purpose

This report will focus on educational delivery and outcomes in consideration of UCOL’s key strategic story and the ongoing Continuous Quality Improvement initiatives that support the strategic story.

2. Executive Summary

Activities of the Education and Applied Research (EAR) and Quality directorates and teams for July and August 2019 included; significant preparation for 2020; monitors’ visits for two bachelor’s degrees; a visit to Ara Institute of Canterbury to discuss the Bachelor of Applied Science Medical Imaging Technology programme; a self-assessment of the Teaching and Learning Committee and the establishment and implementation of the first cohort of New Zealand Defence Force personnel participating in assessment of prior learning. The content was finalised for achieving internal quality assurance approval and submission of applications for two new bachelor’s degrees to NZQA for evaluation, preceding approval and accreditation processes. Furthermore, there was also preparation for and presentation at the TEC Oritetanga Conference by Te Atakura Coach Farzanah Desai; assistance with data for the business case for micro-credential development for early childhood education; just-in-time support by the Learning Technologies team to the School of Education, who at short notice needed to move their teaching for two intakes of students to an online method of delivery.

3. Background

There has been a significant focus on 2020 preparation with curriculum development, writing documents and preparing teaching materials. The contract between UCOL and the New Zealand Defence Force is near completion and a signing ceremony will be held to celebrate. This contract, which is due to begin in 2020, is expected to bring new students to UCOL, given a Logistics strand will be available for the Bachelor of Applied Management.

The Executive Director Education and Applied Research (EDEAR) met with the Chief Executive from Horowhenua Learning Centre (HLC) to confirm what programmes they will deliver in the Horowhenua region in 2020. A new contract will be signed with HLC for 12 months not 3 years, which reflects the nature of RoVE. The EDEAR and the Executive Deans are now determining what UCOL plan to deliver on our

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Horowhenua campus and will work with the Facilities Management team to review the issue of space and car parking. There are also no student facilities available on campus and the possibility of getting students a discount at the local coffee shop is being discussed.

Research is growing significantly with degree research plans tracking well, an increase in conference attendance to present research outputs, journal publications and non-academic and non degree teaching staff engaging in research projects. The research plan for the new Bachelor of Applied Science (Laboratory Science) was approved by the Research and Knowledge Transfer Committee and will go to the NZQA accreditation panel, pending a few minor adjustments including; an indicative timeline, and specifying that all staff currently only teach at Level 6 so there are currently no research outputs from these staff but all staff have the capability to teach on the degree.

The Teaching and Learning Committee are currently undertaking a self-assessment of how well they meet their Terms of Reference and whether meetings are being conducted efficiently and effectively. A survey was carried out to determine members’ perspectives. Data was then collated from agenda items and minutes from the previous 12 months to show evidence of the committee meeting the Terms of Reference. This self-assessment has brought to light some areas that need improving for example; considering our obligations as a Treaty of Waitangi based organisation and ensuring we are reporting key matters to the Academic Board. There are already plans in place for the latter. A further discussion will be held at the October meeting to confirm additional plans.

The Executive Director Education and Applied Research (EDAR) and Executive Dean Health and Sciences visited Ara Polytechnic in Christchurch in regards to the Medical Imaging Technology (MIT) programme. A visit to the University of Auckland took place in late August after which a plan for this flagship UCOL health programme will be tabled with the Office of the Chief Executive.

In early August, the Executive Directors of Quality and Education and Applied Research attended a wānanga with Te Rūnunga o Ngā Wairiki Ngāti Apa (Te Rūnunga), at Te Poho O Tuariki, who wish to become a Centre of Education for Training, Skills and Employment with the potential focus / uniqueness being Māori and Innovation. There were representatives from the ITO sector, the university sector, local Government, Government departments, and other local stakeholders. The discussions will continue and should see UCOL well positioned to contribute.

The first cohort of New Zealand Defence Force personnel (17 from the three services plus 2 civilians), their lead managers, and UCOL’s Executive Director Quality, Manager of Assessment of Prior Learning and the Head of School of Business and Computing and Programme Leader for the Bachelor of Applied Management attended a start-up Workshop at the Defence College on 30 July 2019. Each applicant had already completed initial profiling. After a full briefing of the process for credit recognition and assessment of prior learning, each applicant received an update of their likely

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credit to be awarded due to previous qualification achievement, and an outline of recommended areas to target when submitting a portfolio of work and achievement evidence to be considered for award of credit through assessment of prior learning. 30 September 2019 is the target date for submission of evidence portfolios by applicants. Very high engagement with the UCOL Assessment of Prior Learning Manager and the process in general by most applicants occurred in August.

UCOL purchased the Bachelor of Social Services qualification design, programme structure and teaching and learning materials from Otago Polytechnic to establish the programme at UCOL for 2020. This included the Moodle (Learner Management System) teaching and learning resources. While this was a significant saving on developing everything from scratch, as is normal there is still considerable work that the lecturer will be working on with the Learning Technologies team’s support to be ready for February 2020. The NZQA approval and accreditation panel visit of two days, is to occur on the 5th and 6th of September 2019 – a verbal update at the Council meeting is likely.

UCOL was asked to present at the TEC Oritetanga Conference, held on 6 and 7 August 2019 in Wellington, following TEC visits to UCOL as part of RoVE consultation and a specific visit on 5 April 2019 by Paora Ammunson to learn more about Te Atakura. The presentation was always going to be done by one of the Te Atakura coaches and in Erin Lincoln’s (Kaiarahi) absence, Farzanah Desai worked with the Executive Director Quality, the Kaiarahi, the coach team, several research active staff and the Learning Technologies Advisers to design a highly professional presentation that had high impact. There remains significant interest in Te Atakura nationally and this has grown as a result of the conference. In 2018, UCOL trialled the use of synchronous online software in teaching using Collaborate software in Moodle (the Learning Management System (LMS)). The use of Collaborate has grown in 2019 with many more academic staff being briefed on the product and trying its functions. Collaborate enables teachers and students to be online at the same time in a fully interactive engagement of high quality video and audio. The options are varied: one to many; one to a few, and one to one. Students can share work with each other and their teacher. The days of an LMS being merely a document or podcast recording repository have long since passed. Collaborate was recently to be an aide within the two August offerings of the New Zealand Certificate in Early Childhood Education and Care Level 4, but within a few days had to move to become the only teaching platform when UCOL worked with two local early childhood education employers of in home care providers to offer the educational programme to students who were already in full-time work. The first weeks of the programmes have been very successful and learner diagnostics reflect a high level of student engagement. Broadband service, learner access to an optimal device (smart phones are a bit small!), and the occasional planning glitch have been the only challenges so far.

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4. Current Issue Nil to report

5. Options

Nil to report 6. Recommendation

It is recommended that Council 1. Receives the Academic Report. 2. Notes the Minutes for the July 2019 Academic Board meeting.

Dr Jerry Shearman and Gianetta Lapsley on behalf of Dr Lynn Chief Executive Date: 19 September 2019 Attachments Appendix I - Academic Board Minutes (July 2019)

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APPENDIX I


Paper 109/19

Academic Board Meeting 9 July 2019

MINUTES

Room 3.0.02, Palmerston North Campus

Present: Dr Lynn, Chief Executive (Chair); Ms Gianetta Lapsley, Executive

Director Quality; Ms Jane Barton, Director Academic Development; Dr Jerry Shearman, Executive Director Education and Applied Research; Dr Nicky Van der Bergh, Executive Director Student Success; Mr Danny Reilly, Executive Dean Faculty of Engineering and Applied Technologies; Mr Dean Rankin, Executive Dean Faculty of Humanities and Business and Chair Research Committee; Ms Penny O’Leary, Executive Dean Faculty of Health Science; Ms Sue Ireland, Head of School Applied Science and Allied Health; Dr Bridget Percy Head of School Education

In Attendance: Ms Jennifer Tipene-Leach, Mrs Paula Birchall, Senior Assistant to CE

(Minute Taker). Apologies: Mr Lindsay Tamblyn, Head of School Construction and Engineering; Ms

Trish Morison, Senior Lecturer Nurse Education, Wairarapa; Mr Teina Mataira, Director, Māori and Pacific Peoples Education; Ms Lesley Baylis, Programme Leader Nurse Education, Whanganui.

ITEM 1: STANDING MATTERS Apologies Apologies were received for: • Mr Lindsay Tamblyn • Ms Trish Morison • Mr Teina Mataira • Ms Lesley Baylis

40/19 - Confirmation of the Academic Board Minutes dated 24 May 2019

1. IT WAS MOVED (N. Van der Bergh) AND

SECONDED (J. Barton) THAT THE MINUTES DATED 24 MAY 2019 BE ACCEPTED AS A TRUE AND ACCURATE RECORD.

CARRIED

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APPENDIX I


Paper 109/19

Matters Arising 41/19 - Action List as of May 2019 The action list was discussed and updated. Item # 1 - It was agreed this action be closed – to be managed through the Research and Knowledge Committee. Item # 2 - Action now closed. Christine Beech to email the updated Honours Awards documentation to Board members for information. Item # 3 – Student Discipline (Non-Academic) Statute is out for staff consultation. The Board had the opportunity to provide feedback prior to consultation. Board members can provide further feedback as a part of the general consultation process. Action closed. Item # 6 – Literacy and Numeracy - Debbie Smith will assist, provide further support and provide the structure for UCOL students and in conjunction with the Lecturer involved in the programme the student wants to enrol in. Debbie has good markers in place to make sure the students are achieving. Action closed – item to be raised on the agenda in 6 months’ time. Item # 8 – Chief Executive has looked at the Academic Board Terms of Reference, Academic Statute and has had a conversation with the lawyers regarding the Education Act. Nothing precludes Council putting a submission forward, Academic Board acts on behalf of the Council. Chief Executive does not see any issues. It was agreed that UCOL progressed in a way it should have - agreed to close the action.

2. IT WAS MOVED (D. Reilly) AND SECONDED (D. Rankin) THAT THE ACTION LIST BE RECEIVED.

CARRIED

ITEM 2: DECISIONS 42/19 – Academic Integrity Policy Key discussion: - There is still a range of different tools yet to be developed which require the

architecture of this Policy – Procedures, Guidelines and Templates. - Register of Academic Misconduct – where does the register sit and who has access. The

register has not yet been developed, this would form part of the Procedure, Pataka is currently being used to log incidents as Arion does not have the functionality. There is still a lot of detail and technology still to be developed.

- It was agreed to reword Principle 8 to read - Maintain a central register to record all details of academic misconduct throughout the Institution;

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APPENDIX I


Paper 109/19

- Ms Lapsley will work with Fusion5 through Gillian Lawn and report on the actions that follow and will also flag to the IS Governance group (via Craig Collis) that UCOL requires a central register for this which is separate from the stakeholder CRM.

3. IT WAS MOVED (B. Percy) AND SECONDED (N.

Van der Bergh) THAT THE ACADEMIC INTEGRITY POLICY BE APPROVED SUBJECT TO THE AMENDMENT TO PRINCIPLE 8.

CARRIED

ITEM 3: DISCUSSION PAPERS 43/19 – Programme Sustainability – Process Refresh Discussion Key discussion points: - Revision of the Programme Sustainability Procedures is currently underway. - There are three areas of concern – ambiguity of information; employment of staff;

and the reporting to the Academic Board. - Redeployment opportunities for staff as part of the decision making - ensure UCOL

has done the best it can to market programmes, make sure they are innovative, relevant and that we have shown due care to our employees.

- Cohort and Programme Sustainability had become confused – it was agreed the procedures should be combined to become one.

- Dr Shearman has put together a flowchart to include in the procedure, once that is agreed to the policy can be reviewed and updated.

- Criteria/categories Finance work to - contribution less than 45%, EFTS less than 12:1 ratio, EPIs less than 70%. Value of that discussion by several people to find solutions, challenges put forward, look outside the square and how else it could be delivered differently.

- Another important aspect is the differentiation of roles - Chief Executive and the Academic Board Chair. Recommendations should be made to the Chief Executive from the Board – requires the intellectual expertise from the Board then the Chief Executive should make the final decision based on the best information and advice from the Board.

- Discussion to include the team and Stakeholders in the sustainability conversations, decision makers are not experts in the field, they may have a better solution/ideas.

- Revised Procedure will be presented at the September meeting. - Useful for the Academic Board to receive a list (cohorts and programmes) each

quarter. It was agreed Business Development undertake the work and then furnish a report for the Board.

- Currently unable to report at Cohort level - who is teaching what in terms of a financial report. Unable to identify who is tagged to which programme. Dr Shearman to start discussion / work on this and bring back to the Board.

- Process and communications on start-ups - important we have centralised data. Need to consider the complete life of a programme.

- Cohort/Programme Sustainability will be kept on the agenda as we progress.

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APPENDIX I


Paper 109/19

4. IT WAS MOVED (J. Barton) AND SECONDED (S. Ireland) THAT THE DOCUMENTS BE DISCUSSED AND RECEVIED.

CARRIED Ms Sue Ireland left the meeting at 11.09 am. ITEM 4: REPORTING 44/19 and 45/19 - FBEI Health and Sciences Report and Minutes dated 10 April 2019 and 8 May 2019 and 27 May 2019 Key discussion points: - Self-Assessment for Veterinary Nursing – Very good course completions – 93.7%;

87.4%; 84.6%, 84.5% and 69.8%. A significant number of students have progressed to further study or to work in a Vet Nursing field. Stakeholders indicate UCOL graduates are work ready and effective.

5. IT WAS MOVED (D. Rankin) AND SECONDED (P.

O’Leary) THAT THE FBEI HEALTH AND SCIENCES REPORT AND MINUTES DATED 10 APRIL, 8 MAY 2019 AND 27 MAY 2019 BE RECEIVED.

CARRIED

46/19 - FBEI Humanities and Business Minutes dated 2 May 2019 Key discussion: - Consistency review process is largely finished for the Business ICT School with

feedback being very positive. - Self-Assessment Report for Bachelor of Design and Arts – overall good achievement

with exception of Pasifika students, Mr Mataira has followed this up and has run focus groups on the Whanganui campus to gather feedback from the students.

6. IT WAS MOVED (D. Reilly) AND SECONDED (N.

Van der Bergh) THAT THE FBEI HUMANITIES AND BUSINESS MINUTES DATED 2 MAY 2019 BE RECEIVED.

CARRIED 47/19 - FBEI Engineering and Applied Technologies Minutes dated 17 April 2019 Key discussion: - Meeting largely focussed on moderation, self-assessment and student progression.

7. IT WAS MOVED (D. Rankin) AND SECONDED (J. Shearman) THAT THE FBEI ENGINEERING AND APPLIED TECHNOLOGY MINUTES DATED 17 APRIL 2019 BE RECEIVED.

CARRIED

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APPENDIX I


Paper 109/19

- Discussion took place regarding the staff Symposium – last 3 years the themes have been driven by People and Safety, suggestion was made that the theme be chosen by Academic staff. Need for a considered approach to teacher support and teacher success. Action: - Chief Executive (with Mr Reilly and Dr Van der Bergh to speak alongside) will raise this suggestion at the OCE meeting so planning can start for next year.

48/19 - Academic Approvals Committee Minutes dated 30 April 2019 and 29 May 2019 Key discussion - Chair commented that the last Academic Approvals meeting was very well Chaired

given there was a lot on the agenda. It was noted the contribution and feedback Mr Rankin provided was very valuable.

8. IT WAS MOVED (P. O’Leary) AND SECONDED

(D. Reilly) THAT THE ACADEMIC APPROVALS COMMITTEE MINUTES DATED 30 APRIL 2019 AND 29 MAY 2019 BE RECEIVED.

CARRIED 49/19 and 50/19 - Research and Knowledge Transfer Committee Report and Minutes dated 17 April 2019 and 15 May 2019 Key points discussed - The May and June minutes will be presented together at the next Academic Board

meeting. - Last Powerhour went really well – change in time has helped with attendance.

9. IT WAS MOVED (D. Rankin) AND SECONDED (N. Van der Bergh) THAT THE RESEARCH AND KNOWLEDGE TRANSFER COMMITTEE MINUTES DATED 17 APRIL 2019 AND 15 MAY 2019 BE RECEIVED.

CARRIED

51/19 and 52/19 – Teaching and Learning Report and Minutes dated 4 June 2019

10. IT WAS MOVED (N. Van der Bergh) AND SECONDED (D. Reilly) THAT THE TEACHING AND LEARNING REPORT AND MINUTES DATED 4 JUNE 2019 BE RECEIVED.

CARRIED

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APPENDIX I

Universal College of Learning Te Pāe Mātauranga ki Te Ao

Paper 54/19

Paper 109/19

ITEM 5: INFORMATION PAPERS

53/19 – NZ Certificate in English Language, Level 4 Moderation Report and Action Plan. - Moderation report received was not positive.- An action plan was submitted to NZQA, UCOL has now received a final report.- NZQA advised only one ITP received a positive result (MIT). NZQA made contact with

MIT and they have confirmed they are happy to work with UCOL to move us forward.- Dr Bridget Percy has made contact with MIT but not yet heard back. The challenge

UCOL has - it is a 16 week programme which will have 13 assessments in it. This iswhat NZQA require, no way around it. UCOL may potentially then have a retentionissue, work is underway on how to manage this.

11. IT WAS MOVED (D. Rankin) AND SECONDED (B.Percy) THAT THE NZ CERTIFICATE IN ENGLISHLANGUAGE LEVEL 4, MODERATION REPORTAND ACTION PLAN BE RECEIVED.

CARRIED

ITEM 6: CORRESPONDENCE Nil

ITEM 7: Changes to Mix of Provision - A robust discussion was held today on sustainability.- This item will be kept on the agenda as a standing item for the Boards reflection at

the end of each meeting if there are no other specific issues to attend to.

ITEM 8: GENERAL BUSINESS - Chief Executive is currently annotating a Micro-credentials report which will be

presented to the Board so members are kept informed on what is happening in thisspace. The report will be provided to the Senior Leadership Team first and will thenbe presented to the Board in September.

- Chair advised that the next Board meeting will be scheduled for 1.5 hours until theMix of Provision conversation has settled.

The meeting closed at 11.37 am.

Page 21 of 21

Council Agenda (Part I) - 25 September 2019Schedule 2a - Part I Agenda, 25 September 2019Paper 106 19 - Draft Minutes Council Meeting, Part I, 27 August 2019Paper 107 19 - Finance Report, Part I, 25 September 2019Paper 107/19: Finance Report

Paper 108 19 - Safety and Wellbeing Report, Part I, 25 September 2019Paper 108/19: Safety and Wellbeing Report

Paper 109 19 - Academic Report, Part I, 25 September 2019Paper 109/19: Academic Report

Paper 109 19 - Academic Report, APPENDIX I - Academic Board Minutes (July), Part I, 25 September 2019

Documents

Agenda (Part I) - UCOL Papers/UCOL Council Papers, Part I... · 2019. 9. 23. · Agenda (Part I) Council Meeting. ... SCHEDULE 2A, SECTION 48 LOCAL GOVERNMENT OFFICIAL INFORMATION