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8/19/2019 Agenda Packet 03-15-16
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Jason Burnett All meetings are held in the City Council ChambersMayor Pro Tem Ken Talmage East Side of Monte Verde Street
Council Members Victoria Beach, Steve Dallas, Between Ocean and 7th Avenues
and Carrie TheisContact: 831.620.2000 www.ci.carmel.ca.us/carmel
SPECIAL MEETINGTUESDAY, MARCH 15, 2016
4:30 P.M.Council Chambers, City Hall
East side of Monte Verde StreetBetween Ocean and Seventh Avenues
CALL TO ORDER, ROLL CALL, & PLEDGE OF ALLEGIANCE
PUBLIC APPEARANCESMatters not appearing on the City Council’s agenda will not receive action at this meeting butmay be referred to staff for a future meeting. Presentations will be limited to three (3) minutes,or as otherwise established by the City Council. Persons are not required to give their names,
but it is helpful for speakers to state their names in order that the City Clerk may identify them inthe minutes of the meeting. Always speak into the microphone, as the meeting is recorded.
ORDERSOrders of Council are agenda items that require City Council discussion, debate and/ordirection.
1. Annual presentation of the City of Carmel-by-the-Sea’s Fiscal Year 2016/17 draftCapital Improvement Plan.
ADJOURNMENT
http://www.ci.carmel.ca.us/carmelhttp://www.ci.carmel.ca.us/carmelhttp://www.ci.carmel.ca.us/carmelhttp://www.ci.carmel.ca.us/carmel
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SPECIAL NOTICES TO PUBLIC
The City Council of Carmel-by-the-Sea meets in Regular Session on the First Tuesday of each month at4:30 p.m., unless otherwise noticed. The City Council may also meet on the First Monday of each month ina Special Meeting and/or a Workstudy Session at 4:30 p.m., unless otherwise noticed. City Council agendapackets are available for public review on the City website at www.ci.carmel.ca.us and in the Clerk’s Officeon the Friday prior to the scheduled meeting. Any writings or documents provided to a majority of the CityCouncil regarding any item on the agenda will be made available for public inspection. Interested membersof the public may subscribe to the Council Agenda by submitting a request to the City Clerk. Meetings areopen to the public and the City Council welcomes your participation. Any member of the public maycomment on any item on the agenda. Testimony is limited to three (3) minutes per speaker, or asotherwise established by the City Council. Meetings are streamed live on-line and archived for easy accessanytime day or night. Visit the City’s website at www.ci.carmel.ca.us to view the meetings or watch atelevision rebroadcast on the first Sunday after the City Council meeting at 8:00 a.m. on MCAET Channel26. In compliance with the Americans with Disabilities Act, if you need special assistance to participate inthis meeting, please contact the City Clerk’s Office at 831-620-2007 at least 48 hours prior to the meeting toensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/http://www.ci.carmel.ca.us/
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Page 1
CITY OF CARMEL-BY-THE-SEA
AGENDA BILL
RECOMMENDATION
Receive and review the City of Carmel-by-the-Sea draft Capital Improvement Plan for Fiscal Year
2016/17 and refer it to the Planning Commission to review for General Plan Consistency.
SUMMARY
This agenda item is to present to the City Council the Capital Improvement Plan (CIP) for the City ofCarmel-by-the-Sea for the period of July 1, 2016 through June 30, 2017. The CIP is a budgeting andstrategic planning tool intended to address the City’s capital needs. The Planning Commission ischarged with reviewing the projects contained in the CIP and will advise the City Council on itsrecommendations regarding the proposed capital projects (Carmel Municipal Code 3.06.020) andreview it as to determine its consistency with the City’s General Plan (California Government Code65403).
The City of Carmel-by-the-Sea's FY 2016/17 Capital Improvement Plan is an instrument for thecreation, expansion, rehabilitation, or replacement of existing City owned assets; a guide toward theefficient and effective provision of public infrastructure; and protection, conservation and enhancementos the unique natural beauty and resources of the Village. The proposed capital improvements for FY2016/17 support one or more of the objectives adopted by Council at its January 5, 2015 meeting. TheCIP does not appropriate funds; rather, it serves as a budgeting tool, proposing Capital Budgetappropriations to be recommended for adoption within the City’s fiscal year 2016-2017 Operating Planand Budget.
ATTACHMENTS
1. FY 2016/17 Capital Improvement Plan
AB 1105
March 15, 2016
Orders
TO: Honorable Mayor and Members of the City Council
FROM: Chip Rerig, City Administrator and Paul Wood, Finance Manager
SUBJECT: Annual presentation of the City of Carmel-by-the-Sea’s Fiscal Year 2016/17 draft CapitalImprovement Plan.
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City
o
Carmel by the Sea
iscal Year
2016 2017
PROPOSE
~ ~ t ~ ~ t i m ~ r @ l ~ m ~ n t P ~ ~ n
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Mayor Burnett and
Members of the City Council
Carmel by the Sea, CA 93921
ity
o
Carmel by the Sea
POST OFFICE
BOX CC
CARMEL-BY-THE-SEA, CA 93 92 1
(831) 620-2000
Re:
Fiscal
Year 2016/17 Capital Improvement Plan
Mayor Burnett and Members of the City Council,
I
am
pleased to present the City s Fiscal Year 2016/17 draf t Capital Improvement Plan CIP)
to
the
City Council to utilize in reviewing and prioritizing capital projects . The City s CIP is a
budgeting and strategic planning tool intended to address the City s capital needs and is based
on public benefit, available funding, and funding restrictions. It
is
guided primarily by the City s
mission statement,
as
enunciated in Ordinance
No.
96, as well as a series of contemporary
policy documents.
This year, the list of specific capital projects
is
intended
to
rebuild the foundation ofthe
organization enterprise-wide
to
address: 1) deferred infrastructure and natural asset
maintenance and improvement, 2) deferred structural facilities maintenance and improvement,
and 3) deferred investment in overdue technological systems.
Focusing on the foundational aspects in these areas will help
to
ensure
that
future
improvements and investments are
built
on the most contemporary systems, and
that
unnecessary future expenses will not be incurred. For example, staff proposes employing
foresight and empirical analysis to overlay certain street segments now, instead of having to re
build the same in the future. Staff also proposes to update
our
computer systems to add
efficiency and transparency
to
our work, instead of continuing to patch together disparate
systems that have lost
their
usefulness and or are challenging
to
maintain.
The fiscal value drivers overlaying each of the specific project recommendations are intended
to
provide: 1) efficiency throughout the organization and support for processes that provide
effective service utilizing taxpayer money, and 2) appropriate spending of Measure D funds
consistent
with
the voter-approved initiative.
The list of proposed capital improvements support one
or
more of the following community
objectives established by the City Council at its January
5,
2015 Special Meeting: 1) Character
Preservation,
2)
Organizational Effectiveness, and or
3)
Long-Term Economic Vitality and
Sustainability. Below are listed the three objectives with brief key initiative descriptions for
each, as well as examples of the capital projects that are planned
to
achieve
the
objectives.
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Community Character
In order to support the objective of preserving community character, Council adopted an
initiative th t includes preservation and enhancement of
the
beach, parks, public space, and
forest assets through thoughtful policies, public dialogue, and active partnerships
with
community groups and strategic partners. The Council directed
st ff
to
work
to
preserve and
maintain the Village character and promote sustainability of the City through clear land
use
policies, appropriate zoning regulations, detailed design guidelines, and equitable and
consistent code compliance efforts.
Specific projects th t are proposed
to
support meeting this objective are necessary
improvements at Sunset Center and both library buildings. Also included are
the
implementation of the Mission Trails Nature Preserve Master Plan, dune habitat restoration,
and Scenic Road landscaping and pathway improvements. These projects
will
preserve and
enhance both the bui lt and natural assets of the Village and enhance and
promote
the social
and economic well-being of
the
community.
Organizational Effectiveness
The second object ive ident ified by Council was a focus on organizational effectiveness achieved
through building an institution th t enhances performance, delivers high-quality customer
service, and meets internal operational objectives. Staff has undertaken meeting this objective
through the use of policy planning and management systems
to
continue
to
drive the
organization to meet adopted Council goals by the most effective means possible.
Projects
th t
staff proposes
to
meet this objective include:
the
implementation of an agenda
and records management system
to
automate and reduce agenda packet preparation
time
and
distribution, as well
as
increase transparency and access
to
government work; several
information systems upgrades, a
p rt
of the key rebui lding projects, which will provide the
City
with
a more secure and stable information infrastructure on which to build in future years;
and
new
City of Carmel-by-the-Sea website, which will represents a hallmark project under this
organizational goal. Importantly, st ff also proposes a replacement audio-visual system in
the
Council Chamber
to
provide better accessibility of public meetings to
the
viewing public.
Long Term Vitality and Sustainability
The third key goal adopted by
the
Council was
to
support the long-term vit lity and
sustainability of the organization. Although this goal is wide ranging in its scope, the focus is
retaining a sustainable and regionally vital community. It directs the City
to
effectively manage
revenue sources
to support services to
the
community, focusing on 1) enhancing
the
quality
of
life for residents, 2 marketing
the
community as a destination for the arts and ecotourism, 3
maintaining a regional community leadership
role
and 4) promoting the City for the social and
economic well-being of current and future generations.
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The
projects undertaken
to
meet this objective are those that enhance the natural beauty
of
our built environment, ensure the safety ofthe City's assets, and repair and maintain
infrastructure including: a significant investment in pavement
814,000,
which is supported by
empirical data from the City's pavement management system, as well as more subjective
measures
such as
roadway appearance and traffic volumes, installation and utilization
of
an
irrigation
meter
on
4th
Avenue
for
landscape watering, rebuilding
of
beach stairs and
repair/replace shoreline landscape barriers, and
the
design for significant repairs and
renovation
that
are long overdue at
the
Police Department facility.
apital Improvement Program Summary
The
City will have completed 13 projects by June
30,
2016 including:
•
Sunset Center Roof Repairs
•
Carmel Youth Center Repairs
•
Parking Management Study
•
Sunset Center Planter Reconstruction
•
Sunset Center Parking lot Wall
•
Streets and Road Projects
•
Sidewalk Repair
•
Dolores Street Sidewalk
•
Carpenter Street Drainage Paving
•
North Dunes Restoration
•
Streets
Roads
(PG E Related)
•
Sunset Center Master Plan
•
Forest Theater Renovation
In addition
to
14 [new] proposed projects,
staff
recommends
that
we carry over 10 previously-
approved projects. None
of
these projects require any additional funding. The list includes:
•
ADA
Study
• Facilities Safety Maintenance
• Vista Lobos Roof
• t Murphy
House Painting
• Ocean Avenue Median
• Small
Water
Projects
• Shoreline Assessment and Implementation
• Fire Beach Baskets
• Forest Beach Centennial Marshall Plan
• Park Branch Basement Restoration (isolate and abate hazard)
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Staff is proposing
to
carry-over eight (8) projects which require additional funding to complete.
The projects include:
• Police Dept./Public Works Roof/Patio Replacement
• Sunset Center Railing Replacement
• Sunset Center Ramp Construction (design only)
• Sunset Center Door Replacement
• Bikeway Projects (Larson/Rio Park Trai l-permitting only)
• Mission Trail Entrance (Mountain View entrance)
• Mission Trail Nature Preserve Invasive Species Removal
51,438
33,350
10,000
25,000
5,000
55
,000
Study 50,000
• Waterfront Area Signs (Design only) 12,000
241,788
Many
of
the proposed and existing projects will be funded with MeasureD, and supplemented
by the General Fund,
PEG
funds, Traffic Safety Fund, and
Road
Impact
Fees
. Council will
see
general building maintenance funding
for
several facilities, including Sunset Center, as
programs in the upcoming operating budget. Staff will also identify
the
Pacific Gas and Electric
re
stitution for the street
work we
completed as a result of their maintenance negligence as a
rece ivable
in
the forthcoming operating budget.
In 2014,
the
City established a separate fund (the Vehicle and Equipment Sinking Fund)
to
depreciate certain assets such as vehicles and equipment. This methodology permits the CIP to
be used
for
larger projects that are fixed assets that also have a greater direct benefit
for
community members.
Each project is prioritized in accordance with the following priority label categories:
Priority 1: The project
is
urgent and or mandated, and must be completed as quickly as
possible. These projects potent ially impact the health, safety, or welfare of
the
community.
These projects could also have impacts on the financial well-being of the City.
Priority
:
The project
is
very important and addressing it is necessary.
Priority 3: The project is important and would and would provide benefits.
Priority 4: The
timing
of
the
project
is
less
important but
completion
of
the
project would
improve the
community
by providing cultural, recreational, and or aesthetic effects.
Priority 5: The project would be an improvement
to
the community, but need not be
completed within a five-year time frame.
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The
City has been apprised
of
one
donor
opportunity
to
fund
the
west pathway at
the
Forest
Theater, and staff
has
not budgeted for this project based on prior Council direction. Likewise,
staff has not currently budgeted
for
supplementary improvement phas
es
for
the
Forest Theater
or the th Avenue north side) pathway between Mission Street and Junipero Avenue based on
Council direction.
Although I will be asking Council
to
approve only
Y
2016/17, a multi-year vision for our capital
improvement investment is included
to
both provide perspective
as
well
as
highlight the need
for
on-going capital reinvestment. We very much look forward
to
discussing
our
recommendations with you on March 15, 2016.
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CARRYOVER
PROJECTS FROM F Y l S 1 6
FUND
OBJT
FUND Name
3
70915
ADA
STUDY
3
70916
FACILITIES
SAFETY
MAINTENANCE
3
70918
VISTA
LOBOS ROOF
3
70913
1ST MURPHY HOUSE PAINTING
3
76906 OCEAN AVE MEDIAN
3
76911
SMALL WATER PROJECTS
13
78907
SHORELINE
ASSESS AND
IMPLEMENT
3
78910 BEACH FIRE BASKETS
3
78918
F&B CENTENNIAL MARSHALL PLAN
3
8490
3 PARK BRANCH BASEMENT RESTORE (iso late and abate hazard)
3
70901
PD/PW ROOF/PATIO REPLACEMENT
3
7090S SUNSET
CTR
RAILING REPLACEMENT
3
70911 SUNSET CTR RAMP CONSTRUCTION (design only)
3
70909
SUNSET
CENTER
DOOR REPLACEMENT
13
76904
BIKEWAY PROJECTS (larson Field/Rio Park Trail-permitt ing only)
3
78908
MISSION TRAIL
ENTRANCE
(Mountain
iew
entranco)
13
78915 MTNP INVASIVE SPECIES REMOVAL STUDY
3
78913 WATERFRONT AREA SIGNS Design only)
FUND TOTAL
NE W C APITAL IMPROVEMENT PROJECTS
3
3
13
3
3
3
13
3
3
13
3
3
3
3
Police Department Renovations
Park Branch Lib rary
Painting- Interior
Park Branch Library Carpeting
Park Branch Library HV C System
Main
Library
Heating
System
Sunset
Center-
Awning
Sidewalk Repair
Scenic Road Landscaping Priority Areas
Streets & Road Projects
Beach Stair
Maintenance
Mission
Trail
Nature
Preserve -
Improvements
4th Avenue Irrigation Meter
Dunes Habitat Restoration
Shoreline Landscape Barriers
Page 1
Fundins
Source
easure
Measure D
General
und
General
Fund
General
u
nd
General
fund
General Fund
General und
Gener
al Fund
Measure D/GenF
Measure
General Fund
Measu re D
General und
Measure D
Measure
Measure
Measure
D
General
und
Measure
Measure
Measure
Measure
Measure
MeasureD
General Fund
Meas 0/RIF/TS
Measure
General Fund
General Fund
Measure
General und
Fund Ba lance
Carryover
to
Unused
FY15- FY15-16 CIP
16 u d ~ e t
Fundin
100,000
100,000
50,000
so ooo
70
,000
70,000
9,275 9,275
30,000
30,000
42,SOO
42
,SOO
70,628 70,628
30,000 30,000
201,274
20
1,
274
38,550 38,SSO
28,S62 28,S62
6,6SO
6,650
10,000 10,000
1S,OOO 15,000
49,968
49,968
28,750 28
750
24,804
24,804
1,460,620 805,961
Carry-over
General
Fund 475,327
MeasureD 330
,63
4
805,961
Addit
ion
al Budget
Requested
for
FY16-
17
51,438
33,3SO
10,000
25,000
5,000
5S,OOO
50,000
12,000
241,788
Additional
Reg
33,350
208,438
241,788
Total
FY16-17
Bud et
100,000
50
,
000
70,000
9,27S
30,000
42,SOO
70,628
30,000
201,274
38,550
80,000
40,000
20,
000
40,
000
S4,968
55,000
78,7SO
36,804
1
,047,749
Ttl
frm
FYlS-
16
508,677
539,072
1,04
7,749
75,000
23,
100
46,000
12,000
9,000
180,000
92,000
66,000
814,000
216,450
50,000
20
,
000
25,750
10,000
1,639,300
TOTAL CAPITAL PROJECTS BUDGET FOR FY16·17
..ii ;; 68;; ;7.:.; 04;.;.;.9
CARRYOVER FUNDS 805,961
NEW
FUNDING FOR CARRYOVER
PROJECTS
241,788
NEW PROJECTS FUNDING
- - - : 1 ~ 6 = = 3 - = 9
2,687,049
NEW
PROJECT
FUNDING SOURCES:
GENERAL FUND 221,000
MEASURE D
1,068,300
ROAD IMPACT FEES 200,000
TRAFFIC SAFETY _;1;;..;:5- 0 ;.00:..::_
TOTAL 1,639,300
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QUI PM NT REPLACEMENT
40
CA - Agenda and Records Management System
40 Sunset Cen
ter
- Theatrical
Ligh
t ing and Power
40 PO- Training Vehicle
40 PO - Investigations Vehicle
40
PO - Body Cameras
40 IT - Council Chambers AV Upgrade
40 IT - Police Data Room and Main Library Disaster Recovery
40 IT - Citywide Managed Security
40
IT -
Network
Security
40 IT - Citywide Network Upgrade
40
IT -
Citywide Phone System Rep lacement
40 IT - Annual Desktop Computer Replacement
40 IT- City Website
Page 2
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipment Repl
Equipm
ent
Repl
Total FY 6-17
Budget
70 00
30 50
35 00
25 00
20 00
176 50
40 00
13 00
40 00
16 50
110 00
30 00
44 00
TOTAL EQUIPMENT
BUDGET
FOR FY16-17
. . . . ; 6 ; ; ; 5 , - . 5 0 0 ;
VEHICLE/EQUIPMENT FUNDING SOURCES:
GENERAL FUND
PEG
TOTAL PROJECTS
618 500
32 000
650 500
CARRYOVER PROJECTS 1 047 749
NEW
PROJECTS
1 639 300
EQU
IPMENT VEHICLES ; 5: 0; 5: 0.
3 337
5
49
TOTAL PROJECT FUNDI
NG
MEASURE D 1 607 372
GENERAL FUND 1 348 177
ROAD IMPACT FEES 200 000
TRAFFIC SAFETY 150 000
PEG - - - : : - : : - 3 : , : 2 : c : , O : , : O , ; .
3 337 549
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City ofCarmel-by-the-Sea, CA
Y
2016 201 7 Projects
'16/'17
thru
'20/'21
PROJECTS
Y
DEP RTMENT
Department
Project# Priority
'16/'17 '17/'18 '18/'19 '19/'20
'20/'21
Total
Administrative Services
I
Council
Cham
be
rs
AV Upgrade
A 0-1516-01
2
176
,500
176,500
Police Data Room and Main
Library
Disaster
Recover
A 0-
1516-02
40 000
40,000
Citywide
Managed Security
AS0-1516-04 13,000
13,000
Network Security
AS0-1516-05
40 000
40,
000
Citywide
Network Upgrade
AS0 -
1516-06
16
,500
16,500
Citywide Phone
System
Replacement
AS0-1516-07
110 000
110,000
Annual
Desktop Computer Replacement
AS0-1516-11
30
,000 30 000 30 000 30 000
120,000
City
Website
A 0
1617
-01 44 000
44
,0
00
Administrative Services Total
470 000
30 000
30 000
30 000 560 000
City Administration
Agenda andRecords
Management
System
AOM-01-16
-
17
70,000
70,000
City Administration Total
70 ,000
70 000
Library Community Activities
J
ParkBranch
Library
Painting -
Interior
LIB 1617-02 23 100
23
,
100
Park Branch Library
Carpeting
LIB 1617-03
46 000
46
,
000
Main Library Heating System
L/B-
1617
g,
ooo
9,000
Park
Branch
Library
HVAC
System
LIB1617-01
12 000 12
,
000
ibrary
Community Activities Total
90 100 90 100
Jsafety: Police
I
Police
Department Renovations
POL-1617-01
75
0
00
750
,000
825,000
Training Vehicle
POL-1617-02
2 35 000
35,000
Investigation Vehicle
POL 1617-03
1
25 000
25,000
Body Cameras
POL1617-04
20 000
20,000
Safety: Police Total
155 ,
000 750 000
905 000
Jservices:
Public Works
I
Streets
and Road
Projects
PW-1112-01
814
,
000
814
,
000 814
,
000
814 000
3,
256,000
Sidewalk Repair
PW-1415-01
92 ,000
92 ,000 92 ,000 92 ,000
368
,
000
Services:
Public Works Total
906 000
906,000
906 000
906 000
3 624 000
Jservices: Facilities
I
Sunset
Center
Awning
FAC
1415-06
4 180 000
180,000
Sunset
Center
- Theatrical Lighting and Power
FAC
-
1617-15
3
30
,
500
18
,
500
49
,
000
Services: Facilities Total
210 500 18,
500 229 000
Page 3
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Depa
rtment
Project Priority '16/'17 '17/' 8 '18/'19 '19/ 20 '20/'21 Total
Forest, Parks, & Beach
Beach
Stair
Mantenance
FPB-
1213-01
1 21
6 450
300 000 100,000 10
0
00
62
6 4
50
4th Avenue
Irri
g
atio
n Meter FPB-1314-01 3
20,000
20 000
Dunes Habitat Restoration
FPB
-131
4-02
3 25.750
17 500
8 500
8 500 60 250
Scenic
Road Landscaping
Prio
ty Areas
FPB-1617-10 2
66 000
66 000
MTNP
In
vasiv
e
Spec
i
es Removal
Study FPB-1617-11
2
50 000
4
0 000
10,
000 100
000
Shoreline
Landscape
Barriers FPB-
1617-12
2 10 000 45 000 55 000
Srvs: orest, Parks, Beach Total
38
8
200 402 500
118,500
18 500
927 7
00
GRAND
TOTAL
2
2
8
9 800
2,107,000 1 0
54 5
00 9
54
,500
6
405
800
Pa
ge
4
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'
City of Cannel-by-the-Sea, CA
Y 2016-2017 Projects
'16/'17 thru 20/'21
PROJECTS
BY
FUNDING SOURCE
Source Project#
Priority
'16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
jGF Capital lm£rovements
-J
4th Avenue Irrigation Meter
FPB
1
314-01
3
20 000
20 000
Scenic Road Landscap ingPriori
ty Areas
FPB-
1617-10
2
66 000
66 000
MTNP Invasive Species Removal
Study FPB-1617
-11 2 50 000 40 000 10 000 100 000
Shoreline
Landscape Barriers
FPB-1617-12
2
10 000
45 000
55 000
Police Department
Renovations
POL
-1617-01
75 000 750
000
825 000
GF
Capital Improvements Total
221 000 835 000
10 000
1 066 000
jMeasureD
I
Sunset Center
·
Awning FAC 1415
-06 4 180
000 180
000
Mission
Trail Nature Preserve·
Improvements FPB 1415-08 2
50 000
50 000
Beach
Stair Maintenance
FPB-1213-01
216
450
300 000 100 000
10 000
626 450
Dunes
Hab
i
tat Restoration
FPB-1314-02
3
25 750
17 500
8 500
8
500
60 250
Park
Branch
Library Painting · Interior
LIB 1617-02 23
100
23 100
Park Branch Library Carpeting
LIB 1617-03 46
000
46 000
Main
Library
Heating System L/B-1617 9 000 9 000
Park
Branch Library HVAC System
L/81617-01
12 000
12 000
Streets
andRoad
Projects
PW-1112-01 464 000 464 000 464 000 464
0
00
1 856 000
Sidewalk Repair
PW-1415
-01 92 000 92 000 92 000 92 000 368 000
Measure D Total
1 118 300 873 500
664 500
574 500
3 230 800
jPEG
I
Council Chambers AV Upgrade
ASD-1516-01
2
32 000
32 000
PEG Total
32 000
32 000
Road Imeact Fund
I
Streets and Road Projects
PW-1112-01
200 000 200 000 200 000 200 000
800 000
Road Impact Fund Total
200 000 200 000
200 000 200 000
800 000
Traffic Safety
I
Streets
and Road
Projects
PW-1112-01
150 000 150 000 150 000 150 000
600 000
Traffic Safety Total
150 000
150 000
150 000 150 000
600 000
jVehicle/Equipment Reelacement FundI
Agenda and Records
Management
System
ADM-01-16-17 70 000
70 000
Council Chambers AV Upgrade
ASD-1516-01 2 144 500
144 500
PoliceData Roomand Ma
in Library
Disaster Recover
ASD-1516-02 1 40 000
40 000
Citywide Managed Security
ASD-1516-04
13
000
13 000
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15/43
Source ProJect
Priority
'16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
Network
Security ASD 1516-05
4
0 000
40 000
Cityw
ide
Network Upgrade
ASD
1516-06
16
500
16
500
Citywide Phone System Replacement ASD-1516-07
110 000
110 000
nnual
Desktop
Com
puter
Replacement
ASD-1516-11
30
00
0
30
,000 30
000
30 000
120 000
Ci
ty
Website ASD
1617-01
44
,
000 44 000
Sunset
Center
Theat
rical Lighting and
Power
FAC-1
617-15
3
30 500
18 500
49 000
Tra
i
ning
Vehicle
POL
1617-02
2
35 000
35 000
Investigation
Veh
icle POL1617-03
25 ,000
25
000
Body
Came
ras POL1617-04
20
,
000
20 000
Vehicle/Equipment Replacement Fund
618 500
48 500 30 000 30 000 727 000
Total
GRAND TOTAL
2,339 800 2 107 000
1,
054 500
954 500
6 455 800
Page 6
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FY
2016-2017 Projects
City ofCannel-by-the-Sea, CA
Proj
ect
ASD-1516-01
Projec t Name Council Chambers A V Upgrade
Account :
Policy Plan:
Description
I
'16/ '17
t ru
'20/'21
Depa rtment Administrative Services
C
ont
act
Type Equipment
Useful Life 10 years
Ca
tegory Equipment: Computers
Priority 2 Very lmpmtant
Total Project Cost :
176,500
Replace the 20+ year old
N
system. Includes, cameras, audio components, video and audio mixing components, and integration with Granicus
system.
Justification
I
Current system is extremely outdated with several major components having completely failed.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
Comput r Software Hardware
150,000
150,000
Cons
tr
uction Pro
j
t
26
,500
26,500
Management
Total
176,500
17
6
,500
F
und
ing Sources
'16/'17 '17/'18 '18/'19 '19/'20 '20 /'21 Total
PEG
32,
000
32,000
Vehicle Equipment
144,500
144,500
Replacement Fund
Total
176,
500
176,500
Budget Impact/Other
I
Page 7
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FY 2016-2017 Projects
'16/ '17 t ru '20/ 21
City ofCannel-by-the-Sea,
CA
Project
ASD-1516-02
Project Name Police
Data
Room
and
Main Library Disaster Recover
Account :
Policy Pla n:
Department Administrative Services
Contact
Type Equipment
Useful Li fe 5 years
Ca tegory Equipment: Computers
Pr i
or ity I Critical
Description
I
To tal Project Cost :
$40,000
Purchase and install software and hardware used for recovery
of
IT systems in the event of disaster.
Justification
I
Current disaster recovery plans and capabilities are incomplete and provide for very limited set
of di
saster protections.
Expenditures '16/'17
'17/' 18 '18
/
19 '19/'20 '20/'21 Total
Computer Software Hardware 40,000
40 ,000
Total
40
,
000
40
,
00
0
Funding Sources
'16/' 17
'17/'18
'18/'19
'19/'20 '20/'21 Total
Vehicle Equipment
40,000
40,000
Replacement Fund
Total
40,000 40,000
Budget Impact/Other
I
Page 8
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FY
2016-2017 Projects
City
of
Carmel-by-the-Sea, CA
Project ASD-1516-04
Project Name
Citywide Managed Security
Account :
Policy Plan:
Description
'16/'17
thru
'20/ '21
Department
Admi
nistrative Services
Contact
Type Software or Subscription
Useful Life years
Category Software: Subscriptio
ns
Priority 1 Critical
Tot
al Project Cost: $13,000
This project would consist
of
a vendor selection process where the city wou ld choose a managed security product to protect both client machines
and city servers.
Justification
Currently
the
city is not covered by a managed security product. A mix of free
or
unlicensed products are currently in use that do not protect the
city adequately.
Expenditures '16/'17 '17/'18
'18/'19
'19/'20
'20/'21 Total
Computer Software/Hardware 13 000
13 000
Total
13 000
13
,000
Funding Sources
'16/'17 '17/'18 '18
/'
19 '19/'20 '20/'21 Total
Vehicle/Equipment
13 000
13 000
Replacement Fund
Total
13 000
13
,000
Budget Impact/Other
Page 9
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FY 2016-2017 Projects
City of Carmel-by-the-Sea, CA
Project
ASD-1516-05
Proj
ect
Na
me
Network Security
Acco
unt
:
Policy Plan :
Description
J
'16/ '17
thru
'20/ '21
Dep
ar
tme
nt
Administrative Servic
es
Contact
T ype Equipment
Us
eful
Lif
e
yea
rs
Ca tego
ry
Equipment: Computers
Priorit
y I Critical
Total Pr oject Cost: 40 ,
000
This project would replace the two separate police and city firewalls with a pair offirewalls operating in a hardware redundant fashion .
Justifica
ti
on
J
The current firewalls are more than five years old and will soon be listed as end of life by the manufacturer. Because of their age support for their
update capability is increasingly expensive and their features to protect the city from current and future threats is limi ted.
Expenditures
16/ 17 17/ '18 '18/'19 '19/'20 '20
/ 21
Tota
l
Computer So ftware/Hardware
30,000
30,000
Construction/Project 10,000
10,000
Management
Total
40 ,000 40,000
Funding Sources
16/ 17 '17/ '18 '18/'19 '19/ '20 '20
/
21
Total
Vehicle/Equipment 40,000 40,000
Replacement Fund
Total
40,000
40
,
000
Budget hnpact/Other
Page tO
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FY 2016-2017 Projects
City of Cannel-by-the-Sea, CA
Project ASD-1516-06
Project Name Citywide etwork Upgrade
Account :
Policy Plan:
Description
I
'16/'17
thru
'20/'21
Department Administrative Services
Contact
Type Equipment
Useful Life years
Category Equipment: Computers
Priority 1 Critical
Total Project Cost:
$16,500
Replace the network switches in the city with switches capable with power over ethemet capability and integration with network security features
of future firewalls.
Justification
I
Current switches do not have ability to support power over ethemet which will be necessary to move city to a
VO P
phone system and avoid costly
wiring costs associated with new phone system. New switches will also allow for an expansion of our wireless capabilities at a future date.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
Planning Design
1 500
1,500
Computer Software Hardware
15 000 15 000
Total
16 500
16 500
Funding Sources '16/'17 '17/'18 '18/'19
'19/'20 '20/'21
Total
Vehicle Equipment
16 500 16 500
Replacement Fund
Total
16 500
16 500
Budget Impact/Other
I
Page II
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FY 2016-2017 Projects
City
of
Cannel-by-the-Sea, CA
Projec
t ASD-1516-07
Project Na me Citywide
Phone
System Replacement
Acco unt :
Policy Plan :
Description
I
'16/'17 t ru '20/'21
Departm
e
nt
Administrative Services
Contact
Type Equipment
Useful Life I 0 years
Category Equipment: Computers
Pr iori ty I Critical
Tota
l
Project
Cost:
1
10,000
Replace mix
of
centrex and avaya partner systems with one integrated, modem system.
Ju
stification
I
Current phone systems are beyond their normal useful operating periods and have various problems associated with making changes and replacing
faulty equipment.
Expenditures '16/'17 '17/'18 '18/'19
'19/'20 '20/'21
Total
Planning Design
10,000 10,000
Computer Software Hardware 100,000
100,000
Total
110,000
110,000
Funding Sources '16/'17 '17
/ 18
'18/'19
'19/'20 '20/ 21
Total
Vehicle Equipment
110,000
110,000
Replacement Fund
Total
110,000 110,000
Budget Impact/Other
I
Page 12
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FY 2016-2017 Projects
'16/'17
thru
'20/'21
Department Administrative Services
Co
nt
act
City ofCannel-by-the-Sea, CA
Project
ASD-1516-11
Project Name nnual
Desktop Computer Replacement
Account :
Policy Plan :
Description
l
Provide a source
of
funding to provide for ongoing replacement of older computers.
Justification
l
Ty
pe Equipment
Usef
ul Life 5 years
Ca tegor y Equipment: Computers
Priority
I
Critical
Tota
l Project Cost: $150,000
Computers have a useful life somewhere between four and five years in order to keep up with changes in the IT industry with regard to operating
systems, computer security and network speeds. This
fu
nd would allow for the replacement
of
all city computers over a period of five to six years.
We still have comput
ers
that are ten years old.
Prior
Expenditures '16/'17
'17/' 18
18
19
'19/'20
'20/'21
Total
3o
.ooo
1
Computer Software
ardware
30 000 30 000
30 000
3
0 000
120 000
Total
Total
30,000
30
,000
30
,000
30
,000
120
,000
Prior
Funding Sources
'16/'17 '17/'18 '18/'19 '19/'20 '20/'
21 To
tal
3o.
ooo 1
Vehicle Equipment
30 000
30
,
000
30 000
30 000
120 000
Replacement Fund
Total
30 000
30 000 30 000
30
000
To
tal
120,000
Budget hnpact/Other
I
Page 13
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FY 2016-2017 Projects
City of Cannel-by-the-Sea, CA
Project ASD-1617-01
Pro
ject
Nam e City Website
Accoun t : 13-67050
Policy Pl
an
: IT Strategic Plan
Description
I
'16/ 17 thru '20/ 21
Department Administrative Sen
8/19/2019 Agenda Packet 03-15-16
24/43
FY
2016-2017 Projects
City
of Cannel-by-the-Sea,
CA
Project
ADM-01-16-17
'16/ '17
t ru
'20/'21
Department City Administration
Contact City Clerk
Typ e Equipment
Useful
Li f
e I 0 years
Project Name
Agenda
and
Records
Management
System
Category Equipment: Miscellaneous
Priority I Critical
ccount :
Policy Plan:
IT
Strategic Plan
Description
I
Tota
l Project Cost: $70,000
This pro ject would fund
an
agenda management system to help streamline the agenda process for the Clerk and support staff for Boards and
Commissions, as well as improve public access. This project would also fund a records management system to ensure that records are indexed,
being retained for the appropraite length of time, and accessible for the staff and the public.
Justification
I
Currently, there is neither an agenda management system nor a records management system
in
place.
Ha
ving these both of hese systems in place
would significantly improve workflow for sta ff and greatly improve citizen access to public documents.
Expenditures
EquipNehicles Furnishings
Funding Sources
Vehicle Equipment
Replacement Fund
Budget Impact/Other
Total
Total
J
'16/'17
70 000
70 000
'16/'17
70 000
70 000
'17/'18 '18/'19
'19/'20 '20
/'
21
Total
70 000
70,000
'17/'18 '18/'19 '19/'20 '20/'21 Total
70 000
70 000
t is anticipated that there will be implementation costs of approximately $50,000 and an annual cost of approximately $20,000 per year going
forward.
Page
15
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25/43
FY 2016-2017 Projects
'16/ '17 t ru '20/ 21
Department Library Community Activit
Contact
City
of
Carmel-by-the-Sea, CA
Project
LIB 1617-02
Project Name
Park Branch Library
Painting -
Interior
Account :
Policy Plan:
Description
I
This project involves painting the interior of the Park Branch Library.
Justification
I
The interior
of
the Park Branch library has not been painted since the building opened in
chipped. The paint has worn off, especially in comers.
Expenditures '
16
/'
17
'17/'18 '18/'19
Other
23,100
Total
23,100
Funding Sources '16/'17 '17/' 18 '18/'19
MeasureD 23,100
Total
23,100
Budget Impact/Other
I
The project is expected to cost 23 ,100 if completed in Fiscal Year 2016/17.
Budget Items
'16/'17 '17/'18 '18
/'
19
Ma intenance
23,100
Total
23 ,100
Pa
ge
16
Type
Unassigned
Useful Life
Category
Unassigned
Prior
ity I Critical
Total
Project
Cost
:
23,100
1989, 27 years ago. The walls are scuffed, marked and
'19/'20 '20/'21 Total
23,100
23,100
'19/'20 '20/'21 Total
23,100
23,100
'19/'20
'20/'21 Total
23,100
23,100
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FY
2016-2017 Projects
City
of
Cannel-by-the-Sea, CA
Proj ect LIB 1617-03
Project Name Park
Branch Library
Carpeting
Account :
Policy
Plan
:
Description
J
This project involves recarpeting the Park Branch Library.
Justification
I
'16/'17 t ru '20/'21
Dep
ar
tment Library Community Activi
Contact
Typ e Unassigned
Useful Li fe
Ca
tegory Unassigned
Pri
ori ty I C1itical
Total
Pr
oject Cost:
$46,000
Existing
ca
rpeting was installed when the building opened, and is 27 years old.
t
is frayed and stained. There are threadbare areas in the Local
History and Youth Services departments.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
Other
46,
000
46
,000
Total
46 000
46
,000
Funding Sources '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
MeasureD 46
,
000
46,000
Total
46 000
46
,
000
Budget Impact/Other
I
If
the project is completed in Fiscal Year 20
16
/17,
it
is expected to cost $46,000.
Budget Items
'16/'17 '17/'18 '18/'19 '19
/'
20 '20/'21 Total
Maintenance
46 000
46 000
Total
46
,
000
46 000
Page 7
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FY
2016-2017 Projects
City of Carmel-by-the-Sea, CA
Proje
ct
LIB-1617
Project Name
Main Library Heating System
Accou
nt
;
Po
licy Plan :
Description
I
Replacement
of
the Main Library heating system.
Justification
I
'16/ 17 u '20/ '21
Departmen t Library Community Activit
Contact
Type
Unassigned
Useful
Life
Categor
y Unassigned
Priority I Critical
Tota
l
Project Cost
: $9,000
The Main Library furnace, which was installed March 1998, is
18
years old and near the end of its expected life.
t
does n
ot
heat the building
adequately; som e public areas receive almost no heat. The
staff
office area is not heated at all. Staff relies on space heaters in the office area and at
public service desks, which pose a
po
tential safety hazard and add to cost
of
electric bills.
Expenditures
'16/' 17 '17/' 18
'18/'19
'19/'20 '20/'21
Total
Equip/Vehicles/Fu
rni
shin
gs
9,000
9,000
Total
9,000 9
,0
00
Funding Sources
'16/ '17 '17/'18 '18/'19 '19/ '20 '20/'21
Total
MeasureD
9,000
9,000
Total
9,000
9,000
Budget Impact/Other
I
This project, if completed in Fiscal Year 20 161l7, is expected to cost $9,000.
Budget Items
'16/'17
'17
/ '18 '18/'19 '19
/'
20 '20/'21
Total
Equipment 9
,000
9,000
Total
9,000 9,
000
Page
18
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FY 2016-2017 Projects
'16/'17 t ru '20/'21
Dep ar tment Library Community Activi
Co
ntact
City
of
Cannel-by-the-Sea, CA
Project # LIB1617-01
Proj ect Name Park
Branch Library HV
AC System
Accou nt #:
Po
licy Plan :
Description
I
Rep
lacement ofPark
Bran
ch Library H
V C
system.
Ju
stification
I
Type Unassigned
Useful Life
Cat
eg
ory Unassigned
Priori ty 1 Critical
Total Project Cost: $12,000
The Park Branch Library
HV C
sys tem does not work and is at the end
of
ts useful life. Heating and air conditioning work in
one
area
of
he
library only: the middle zone which comprises the Youth Services and Technical Services departments. The front and rear
of
the building are
not
heated or cooled. Staff and departments in these areas use space heaters during cold months, posing a potential fire hazard and increasing the City's
electrical costs.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Tot
al
EquipNehicles/Furnishi
ngs
12,000
12 000
Total
12,000 12,000
Funding Sources
'16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
MeasureD
12 000
12 000
Total
12 000
12,000
Budget Impact/Other
I
This project,
if
funded
and co
mpleted in Fiscal Year
2016117,
is expected to cost
$12 ,000.
Budget Items '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
Equipment
12,000
12 000
Total
12,000
12,000
Page 19
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FY 2016-2017 Projects
'16/
1
7 t ru
2
0/'21
Depar
t
ment
Safety: Police
City of
Cannel-by-
th
e-Sea,
CA
Contact Public Safety Director
Pr ojec
t
POL-1617-01
T yp e Improvement
Useful Li fe
25 years
P
roject Na
me Police Departm
ent
Renovations
Category Buildings
Account : Priori
ty
Critical
Policy Plan:
Description
Total Pr oject
Co
st : $825,000
This is a two part project designed to improve working conditions, safety and space in the Carmel Police Departmen
t. If
approved the project will
be broken down into two fiscal years, FY16/17 will be the planning phase
of
the project and FY
17 18
wi ll be the construction phase
of
the project.
This project involves three significant areas that should be addressed to ensure both safety to employees and services to the public are not
jeopardized.
Phase
I
FYI6/17- the hiring of an architect to develop plans fo r the construction of all three projects within the proposal.
Phase 2 FYI7/l 8- The construction phase
of
the project, which incorporates all three identified projects.
Project I The development
of
a kenneling area
for
dog, cats
an
d other animals.
Project 2 An upgrade
of
the Dispatch un it to include expanding the area and modernizing the equipment.
Project 3 The building
of
an evidence room, which is adequate in size, security and ventalation.
Justification
The Cannel Police Department is over 50 years old. In that time, technology, services and policing have changed considerably. There are three
areas which
are
no longer suitable for the type
of
technology and services we provide;
The
Evidence Room, Dispatch Center and Animal
Kenneling.
The Evidence Room was developed inside a small office within the Pol ice Department. In 2011 an audit
of
our police department property room
indicated the venti lation was inadeqaute. The result is the constant odor of narcotics and other property and evidence stored in the room. In
addition, the amount of evidence being stored in the property room is more than we can properly store. As evidecne gathering techniques have
changed, so have the requireemnts for properly storing evidence. The Carmel Police Department does not have the room or the equipment needed
to adequately store evidence. Building the front
of
the police department outward on the pre-existing foundation will provide adequate room,
ventalation and technology to serve t
he
department for many years.
The Dispatch Center is also over 50 years old. Although technology has kept up, the infrastructure has not. An area that was originally designed to
hold a single swtichboard and radio device not must sustain multiple computer stystems, monotors and our 9 11 phone system. With the increase in
need for equipment the center has become ineffective and unsafe fo r staff. The police department has had multiple ergonomic studies completed on
the center as a result of multiple injury claims over the past few years due to innadequate equipment and set up of the center.
The kenneling station used for housing animals was recently removed when repairs were made to the foundation
of
the building. The kenneling
system is very old and consists of chain ink fence and wood.
The
kennels were rebuilt in a temporary location south
of
he police department out
of
the old materials. This system is not adequate for housing animals and is limited to dogs only. A new system should be built which properly allows
us to care for animals for short periods
of
time while the owners are located.
To save costs it is anticipated all three of these projects could be completed at the same time. Pushing the fron t of the department outward on t
he
existing foundation would provide necessary room for all three areas
of
need for the police department. These changes would better serve our staff
and our community for many years, extending
the
expected life
of
the police department.
E
xp
enditures
'16/'17
Planning/Design
75,000
Construction
Total
75,0
00
Funding
So
urces '16/'17
GF: Capital Improvements 75,000
Total
75,
00
0
'17/ '18 '18/'19 '19/'20
750,000
750,000
'17/ '18 '18/' 19 1 9/'20
750,000
750,000
Page 20
'20/'21
'20/'21
Total
75,000
750,000
825,000
T
ot
al
825
,000
825,000
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30/43
FY 2016-2017 Projects
'16/'17 t ru '20/'21
Department
Safety: Police
City of Cannel-by-the-Sea, CA
Contact
Public Safety Director
Project
POL-1617-02
Type
Eq
uipment
Useful Life 10 years
Category
Vehicles
roject
Name Training Vehicle
Account :
Priority 2 Very Important
Policy Plan : Vehicle Replacement
Description
I
Total Project Co
st
: 35,000
Purchase of a vehicle used for training. The Carmel Police Department has traditionally had the City training vehicle as a part
of
he fleet of
vehicles.
Jn
2012, the training vehicle reached an age where it was no longer reliable. The vehicle has not
been
replaced
as
other projects took
priority. Replacing the training vehicle would put us ba
ck
on track with the vehicle replacement schedule.
The
City is looking for ways to reduce it
carbon footprint and purchasing a Hybrid vehicle for training would help the City with this goal.
Justification
I
The purchase of a new training vehicle is cost effective considering the amount of training which requires travel. Currently
we
are paying officers
for mileage and with the amount of required training in the police department the costs justify the purchase of a dedicated vehicle.
Expenditures '16/'17
'17/'18 '18/'19 '19/'20 '
20
/'21
Total
EquipNehicles Furnishings
35 000
35 000
Total
35 000
35 000
Funding Sources
'16/'17
'17/'18 '18/'19 '19/'20 '20/'21 Total
Vehicle Equipment
35 000
35 000
Replacement Fund
Total
35 000
35 000
Budget Impact/Other
I
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FY 2016-2017 Projects
'16/'17 t ru '20/ '21
Department
Safety: Police
City of Carmel-by-the-Sea, CA
Contact Public Safety Director
Project
POL1617-03
Type Equipment
Useful Life
10
years
Project
Name Investigation Vehicle
Category
Vehicles
Account #: Priority
I
Critical
Policy Plan: Vehicle Replacement
Description
I
Tot
al Project Cost : 25 ,000
Purchase
of
a replacement vehicl
e.
The current detective vehicle is I 0 years old and was orginally purchased
as
an emergency replacement for the
original detective vehicle which suffered a failure which was higher than the cost of a replacement vehicle.
Justification
I
The detective needs an unmarked vehicle for a
va
riety
of
reasons, surveillance, meetings,
in
terview, response to crime scene, etc. The police
department has had a detective vehicl e as a part
of
the fleet and the current vehicle is getting to an age where it should be replaced.
Expenditures
EquipNehicles Furnishings
Funding Sources
Veh
l
e Equipment
Replacement Fund
I
udget lmpacVOth
Total
Total
'16/'17 '17/'18
25,000
25,000
'16
/'
17 '17/'18
25,000
25,000
Page 22
'18/' 19 '19/'20 '20/'21 Total
25,000
25,000
'18/'19 '19/'20 '20
/'21
Total
25,000
25,000
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FY 2016-2017 Projects
City
of
Cannel-by-the-Sea, CA
Project
POL1617-04
Project Name ody Cameras
Account :
Policy Plan:
Description
I
'16/'17 thru '20/'21
De
par
tm ent
Safety:
Police
Contact Public Safety Director
Type Equipment
Useful Life years
Category Equipment: Miscellaneous
Priority I Cri
tical
Total Project Cost:
$20,000
The
purchase ofbody camera systems for patrol officers, along with the storagdevice, charging stations and warranties associated with the system.
The system we would purchase would be an L3 model body camera. This system would be compatible with the L3 in-car systems we currently us
eand would reduce costs. The purchase
of
he equipment would involve:
I3
body worn camera systems, a server, professional services software.
Justification
I
The use of police worn body cameras is becoming the norm in policing. Numerous incidents throughtout the nation have brough the issue of body
worn cameras to the front. The use ofca
mer
as is a way for the police department to ha
ve
closer oversight of operations, activities and responses to
the publics needs. District Attorney Offices are increasingly requesting officers camera footage in criminal cases. The technology better helps
monitor and regulate police activities as well as building trust in community through more transparent policing.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
EquipNehicles/Furnishings
20
,000
20 000
Total
20
,000
20 000
Funding Sources '16/'17
'17/'18
'18/'1 9 '19/'20
'20/'21
Total
Vehicle/Equipment 20 000
20 000
Replacement Fund
Total
20 000 20 000
Budget Impact/Other
I
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FY 2016-2017 Projects
City of Cannel-by-the-Sea, CA
Project
PW-1112-01
Project Name Streets and Road Projects
ccount II:
13-76901
Policy Pl
an
: Pavement Management Plan
Description
I
'16/'17
t ru
'20/'21
Dep
artm ent
e ~ v i e s
Public Works
Contact Public Works Director
Type Improvement
Useful Life 25 years
Categor y Street Reconstruction
Priori ty I Critical
Total
Project Co
s t:
$6,225,400
This project involves the patching and overlay ofvarious streets identified within the Nichols Pavement Management Study (2013) based on a
street's condition, as determined by its Pavement Condition Index (PCI). This assumes $814,000 annually for maintenance to maintain an average
PC of 63 . FY 15-I 6 Roads are split into two phases: ( 1) July- December 2015 for $400,000 for road impacted by PG&E work and (2) an
additional $419,000 for spring 2016 cycle work.
Justification
I
The street improvement priorities represent data from the Nichols Pavement Study, analysis and observation from Neill Engineers and
recommendations from Public Works staff. Cost estimates range from 3 .00 per square foot for a two-inch thick asphalt overlay to $22.00 per
square foot for a seven-inch thick concrete pavement repair section plus 20% for engineering and contingencie
s.
Prior
Expenditures
'16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
I
2,969,4oo
1
Planning/Design
162,800 162,800 162,800 162,800 651,200
Total
Construction 651,200
651 ,
200 651,200 651,200 2,604,800
Total
814,000 814,000 814,000 814
,0
00
3,256,0
00
Prior Funding Sources '16/'17 '17/'18 '18/'19 '19/'20 '20/ '21
Total
I
2,969,400
1
MeasureD 464 ,
000
464 ,
000 464
,
000 464
,000 1,856,000
Total
Road Impact Fund 200
,
000
20
0,00
0
200
,
000
200,000
800
,000
Traffic Safety 150,0
00 150
,000 150,
000 150
,000
600
,
000
Total
814,000 814,000 814,000 814
,
000
3,
256,000
Budget hnpact/Other
J
FY 15-16 assumes funding from utility company for costs to restore road pavement condition to status prior to commencement of PG&E projects.
It costs less to maintain a street
in
good condition than to repair a street that has failed. Funding for preventative maintenance helps reduce the costs
associated with deferred maintenance
of
roads.
Prior Budget Items '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
4o.ooo
Staff Cost
15
,
000
15,000
15,000 15
,
000 60,000
Total
Supplies/Materials
5,
000 5,000 5,000
5,
000
20,000
Total
20,000 20,000 20
,
000 20,000 80,000
Page 24
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FY 2016-2017 Projects
'16/'17
t ru
'20/ '21
Department
Services: Facilities
City of Cannel-by-the-Sea, CA
Contact
Public Srvs Dir.
Project
FAC 1415-06
Type
Improvement
Useful
Li f
e 15 years
Project Name Sunset Cent
er-
Awning
Category
Buildings
Account :
Priority 4 Less Important
Policy Plan : Facilities Use Plan
Description
Total
Project Cost
: $180,000
Construct an awning to cover the outdo or space near the concession area. This
22'
x
44'
structure would be designed and built to connect to the
Promenade Lobby roof and supported by the existing arbor columns. This project would provide outdoor event space and an expanded concession
service area year-round.
Planning Review and HRB Review required .
Justification
The proposed area has an arbor with climbing plants, and is not functional to support theater or lobby events. Thi s project proposal is in response to
feedback from theater patrons as well as event organizers seeking more space and increased capacity for events in the lobby. The new
ou
tdoor
space would greatly enhance Su nset Center's ability to service our current user groups, attract new business, and reach goals to upgrade
concessions service. Additionally, the awning would help protect the part of the building proven to be most vulnerable to harsh weather conditions,
especially wind and driving rain that has already
be
g
un
to deteriorate the structure. Recommendation in 2013 Facility Assessment Report.
Expenditures '16/'17 ' 17/'
18
'18/'19 '19/'20 '
20/' 21
Total
Planning/Design
30 000
30
,000
Construction 150 000
150,
000
Total
180 000
180 000
Fun
ding Sources '16/'17 '17/ '18 '18/'19
'19/'20 '20/'21
Tota
l
MeasureD
180 000 180 000
Total
180 000
180 000
Budget Impact/Other
P
age26
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FY 2016-2017 Projects
City ofCannel-by-the-Sea, CA
Project
FAC-1617-15
'16/'17 t ru '20/'21
Department Services: Facilities
Contact Public Works Director
Type Equipment
Useful Life 20 years
Project Name Sunset
Center-
Theatrical Lighting
and
Power
Category
Eq
uipment: Miscellaneous
Priority 3 Importantccount :
Policy Plan:
Description
I
Total Project Cost:
$49,000
This project involves the upgrade of the lighting systems for the theater, as well as the power distribution system. The lighting systems upgrade
would be conducted in two phases.
Justification
I
This project would cover scheduled lifespan replacement needs for these lighting and power facilities. This would reduce rental and labor costs
during productions.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
Equip ehi l es Furn hings
30 500
18 500
49 000
Total
30 500
18 500 49 000
Funding Sources '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
Vehicle Equipment
30 500 18 500
49 000
Replacement Fund
Total
30 500
18 500
49
,000
Budget Impact/Other
I
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FY 2016-2017 Projects
City
of
Cannel-by-the-Sea, CA
Project FPB
1415-08
'16/'17 t ru '20/'21
Department Srvs: Forest, Parks, Beach
Contact City Forester
Type Maintenance
Useful Life n/a
Project Name Mission Trail Nature Preserve - Improvements
Category Park: Mission Trail
Priority 2 Very Importantccount
:
Policy Plan: Mission Trail Nature Preserve
Description
I
Total Project Cost:
$95,000
Removal
of
invasive species, including English Ivy,
Cape
Ivy and invasive trees, primarily eucalyptus and acacias, and
ot
her large
non na
tive trees
within Mission
Tra
il
Nature
Preserve. This has been identified
as
an implementation item
of
the Mission Trail Nat ure Preserve Master Plan.
Justification
I
English ivy,
cape
ivy, ecucalyptus
and
acaia tr
ees are
in landscape ar
ea
ofMTNP. These
plants
and trees
are
not native
and
considered invasive
species that need
to be
eradicated from the Preserve
as
directed in the
MTNP
Master Plan. Some
of
the trees
are
quite large
and
such large trees
will
require significant
labor and equipment
to
remove.
Prior
95 ooo
1
Total
Prior Funding Sources
45 ,000 I
Measure
D
Total
Budget Impact/Other
Total
I
'16 /'17
50,000
50,000
'17/ '18 '18/ '19
Page
28
'19/'20 '20/'21 Tot
al
50,000
50,000
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FY 2016-2017 Projects
City of Cannel-by-the-Sea, CA
Project
FPB-1213-01
Project Name
Beach Stair
Maintenance
Account :
13
-89627
Policy Plan: Shoreline Management Plan
Description
I
'16/ 17 t ru '20/ 21
Department Srvs: Fo rest, Parks, Beach
Contact Public Srvs Dir.
Type Maintenance
Useful Life I0 years
Category Beach
Pr iority I Critical
Total Project Cost: $674,450
Many of the hardware and wood elements
of
he stairs along the waterfront are showing significant degradation due to salt exposure, oxidation and
age. An assessment
of
the condition
of
he stairways was conducted by Graebe and Associates in 2015. The assessment recommended several
repairs and maintenance actions. Follow-up inspections
by
a structural engineer will also
be
included to assure the soundness and safety of he
beach stairs.
Justification
I
Replacement is necessary to maintain safe public access to
Canne
l Beach. Continued degradation
of
the hardware and stair materials will lead to
the increased risk of failure to key components resulting in closure of beach access and possible injury to the public.
Prior
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
48,ooo
1
Construction
216,450 300,000 100,000 10,000 626,450
Total Total
216,450 300,000 100,000
10,000
626,450
Prior
Funding Sources
'16/'17
'17/'18
'18/'19
'19/'20 '20/'21 Total
48.ooo 1
Measure
216.450
300,000 100,000
10,000
626,450
Total
Total
216
,450
300,000
100,000
10,000
626 ,450
u d g e t h n p a c ~ C H h e r
I
Minor repairs to stairs are performed as needed and absorbed as part
of
he operational budget with repairs made by staff
or
outside labor as
warranted. An analysis of he condition
of
the stairs was performed
by
a structural engineer in 2015.
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FY 20 16-201 7 Projects
City ofCannel-by-the-Sea, CA
Pr
oject
FPB-1314-01
Project Na me 4th Avenue Irrigation
Meter
Account : I3-89636
Policy
Pl
an:
Description
I
'16/'17 thru '20/'21
Department Srvs: Forest, Parks, Beach
Contact Public Srvs Dir.
Type Equipment
Us
eful Life 25
years
Category Equipment: Miscellaneous
Priority 3 Important
Total Project Cos t:
$20,000
This project involves installing a water meter and other equipment costs necessary to utilize the water line on Carmela Avenue to irrigate the
landscaping
on
the
th
A venue Walkway with non-potable surplus recycled water.
The
scope
of
work includes approximately 70 linear feet
ofnew
water service, meter, backtlow, pressure reducer, connections at the vault and to th e
inig
ation main, and repaving the pavement area adjacent to the
vault box.
Justification
I
The project will allow the City to use an irrigation system and recycled water rather than hand watering the walkway, thereby increasing water
conservation and efficiency in maintaining the landscaping.
Expenditures '16/'17 '17/'18 181 19
'19/'20 '20/'21
Total
EquipNehicles/Furnishings
20 000 20 000
Total
20 000 20 000
Funding Sources '16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
GF: Capital Improvements 20 000 20 000
Total
20 000 20 000
Budget Impact/Other
I
There will be a one-time cost
of
install ing the meter and an ongoing operational cost associated with purchasing the recycled water, estimated to be
$2,000 annually.
Budget Items '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
Maintenance 11 865
11 865
Total
11 865
11 865
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FY 2016-2017 Projects
City
of
Cannel-by-the-Sea, CA
Project FPB-1314-02
Project Name Dunes Habitat Restoration
Account : 13-87602
Policy Plan: Del Mar Master Plan
Description
I
'16/'17 thru '20/'21
Department Srvs: Forest, Parks,
Beach
Contact Pub lic Works
Direc
tor
Type Maintenance
Useful Life years
Category Park Impro
vements
Priority 3 Important
Total Project Cost:
$129,250
This project involves
the
removal of non-native species at
the
Dunes including ice plant, acacia and invasive grasses and the planting of
nat
ive
species, including I00 Tidestrom lupine plants at ten locations within in the North Dunes. The North Dunes restoration plan outlines a phased
approach to the restoration process. The City has entered into a five year consulting agreement to ensure the required surveying, monitoring, and
seed collection and propagation are performed as outlined within
the
Plan.
Planning Review required .
Justification
I
The Del
Mar
Master Plan and the North Dunes and Del
Mar
Dunes Habitat Restoration Plan addresses management policies and practices related
to the
Dune
s including ensuring that long-term management activities maintain the natural dune ecology of Carmel Beach in a manner consistent
with public safety; protection and enhancement of the fragile plants and fauna in the Dunes against any significant disruption of habitat values; and
identify, protect and manage Environmentally Sensitive Habitat Areas to ensure their long-term integrity and the biological productivity of hese
habitat
s.
Prior Expenditures '16/'17 '17/'18 1 8/'19
'19/'20 '20/'21
Total
69 ,ooo 1
Planning/Des ign
25,750
17
,500 8,500
8,500
60,250
Total
Total
25,750 17,
500
8,500 8,
500
60,250
Prior
Funding Sources '16/'17 '17/'18 '18/'19 '19/'20 20/'21 Total
69.ooo 1
MeasureD
25,750 17,500 8,500 8,500
60
,250
Total Total
25 ,
750
17 ,
500
8,500
8,500
60,250
Budget Impact/Other
J
Minor maintenance costs are currently included within the operating budget. Volunteer efforts also contribu te to the removal of invasive plants.
Page
31
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FY 2016-2017 Projects
City ofCannel-by-the-Sea, CA
Project FPB-1617-10
Project Name Scenic Road Landscaping riority Areas
Account :
Policy Pl
an
: Shoreline Management Plan
'16/'17
t ru
'20/'21
Depar tment Srvs: Forest, Parks, Beach
Contact City Forester
Type Improvement
Useful Life 15 years
Category Beach
r
iority 2 Very Important
Description
I
Total Project Cost: $66,000
Implementation of landscaping redesign for 5 or 6 priority areas along the Scenic Road Path.
Planning Review required .
Justification
I
This would be the implementation of the currently budgeted landscaping redesign of select, high-use areas along the pathway. The need for this
project was identified in
the
2015 Shoreline Assessment Report.
Expenditures '16/'17 '17/'18 '18/'19 '19/'20 '20/'21
Total
Construction 66 000
66
,000
Total
66 000
66 000
Funding Sources
'16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
GF:
Capital Improvements 66 000
66
,
000
Total
66 000
66 000
Budget Impact/Oth
er
I
This project would result in savings for maintenance work on the landscaping areas along the pathway.
Budget Items
'16/'17
'17/'18 '18/'19 '19/'20 '20/'21 Total
Supplies/Materials 0
0
Total
0
0
Page 32
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FY 2016-2017 Projects
City of Cannel-by-the-Sea, CA
Project
FPB-1617- 11
Project Name
MTNP
Invasive Species Removal Study
Account :
Policy
Plan
Description
I
'16/'17
t ru
'20/'21
Dep artment Srvs: Forest, Park s, Beach
Contact
City
Forester
Type Main tenance
Useful Life
Category Park Improvements
Priority 2 Very Important
Total Project Cost:
SJOO OOO
This project would fund various efforts in Mission
Tr
ail Nature Preserve, including but not limited t additional invasive species removal, trail
mruntenance and repairs, drainage improvements, and signage.
Planning Review required.
Justification
I
The
Mission Trail Nature Preserve has not had adequate upkeep and maintenance over the last several years. While the City
ha
s a master plan for
maintenance activities and improvement projects for t
he
preserve, a Coastal Development Permit for routine maintenance activies was last active in
the mid-2000s. In 2015, the City recently retained a biologist to develop a Biological Assessment and management recommendations for the
pre
se
rve , and
staff
is usi
ng
this assessment as the basis for a new multi-year Coastal De velopment Permit for a range
of
maintenance ac
ti
vites and
improvement projects, which would
be
carried out under this project.
Expenditures '16/'17 '17/'18 '18/'19 1 9/' 20 '20/'21
Total
Construction
50,000 40 ,000 10,000 100,000
Total
50,000 40,000 10,000
100,000
Funding Sources
'16/'17 '17/'18 '18/'19 '19/'20 '20/'21 Total
GF:
Capita l Improvements
50,000
40,000 10,000
100,000
Total
50
,
000
40,000
10
,
000 100,000
Budget Impact/Other
I
This project would augement ongoing maintenance and safety projects that
ar
e periodically carried out in the preserve.
Pag
e 33
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FY 2016-2017 Projects
City of Cannel-by-the-Sea, CA
Project FPB-1617-12
Project Name
Shoreline
La
ndscape
Barriers
Account :
Poli
cy
Plan : Shoreline Management Plan
Description
I
'16/'17 u '20/'21
Department Srvs: Forest , Parks, Beach
Conta ct
City
Forester
Type Maintenance
Useful
Lif
e
15
years
Ca tegory Beach
Pr iority 2 Very Important
To
tal Project Cost: $55,000
Replacement
of
the shoreline landscape
barr
iers along the Scenic Road Pathway and rerouting
of
selected segments.
Justification
I
The landscape barriers are in unsatisfactory shape, resu lting in both safety issues and aesthetic issues. The City's 2015 Shoreline Assessment
recommend
ed
replacement
of
the
ent
ire length
of
single-rail barriers and also recommended minor relocation
of
certain segments.
Expenditures
'16/'17 '17/'18 '18/ 19 '19/'20 '20/'21 Total
Planning/Design
10,000
10,000
Construction 45 000
45,000
Total
10
,
000
45,000
55 000
Funding Sources '16/'17 '17/' 18 '18/ 19 '19/'20 '20/ 21
Total
GF: Capi
tal Improvements 10
,
000
45,
000
55 ,
000
Total
10 000
45 000 55,000
Budget Impact/Other
I
Implementation of this project will result in cos t savings for annual maintenance costs.