AGENDA - Moreton Bay Regional Council · Moreton Bay Regional Council ITEM 1.1 AGENDA MOTIONS - AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION CONFERENCE - REGIONAL - A15083259 (Cont.) COORDINATION

AGENDA

Coordination Committee Meeting

Tuesday 18 April 2017 commencing at 10.30am

Caboolture Chambers 2 Hasking Street, Caboolture

COUNCILLOR: NOTICE IS HEREBY GIVEN, that a meeting of the Coordination Committee will be held on Tuesday 18 April 2017 commencing at 10.30am in Caboolture Chambers, 2 Hasking Street, Caboolture to give consideration to the matters listed on this agenda. Daryl Hitzman Chief Executive Officer 13 April 2017

Membership = 13 Quorum = 7 Mayor and all Councillors

Agenda for public distribution

Moreton Bay Regional Council

LIST OF ITEMS

1 GOVERNANCE SESSION (Cr Allan Sutherland, Mayor)

ITEM 1.1 6AGENDA MOTIONS - AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION CONFERENCE - REGIONAL

REPORT DETAIL

ITEM 1.2 9 COUNCIL REPRESENTATION - COUNCIL OF MAYORS (SEQ) BUSINESS MISSIONS - REGIONAL

REPORT DETAIL

ITEM 1.3 13 CORPORATE PLAN 2017-2022 - REGIONAL

REPORT DETAIL

SUPPORTING INFORMATION

#1 Corporate Plan 2017-2022

ITEM 1.4 28 INFRASTRUCTURE ASSET MANAGEMENT POLICY - REGIONAL

REPORT DETAIL


#1 Infrastructure Asset Management Policy

2 PLANNING & DEVELOPMENT SESSION (Cr Mick Gillam)

ITEM 2.1 35 PUBLIC CONSULTATION - ENVIRONMENTAL ASSESSMENT - REDEVELOPMENT OF THE PETRIE MILL SITE - DIVISION 7

REPORT DETAIL

ITEM 2.2 39 DA/31318/2016/V2M - MATERIAL CHANGE OF USE - DEVELOPMENT PERMIT FOR MULTIPLE DWELLING (40 UNITS) - LOCATED AT 174 AND 176 MEIN STREET AND 10 ROCK STREET SCARBOROUGH, DESCRIBED AS LOTS 25 & 27 RP30471 AND LOT 4 RP87435 - DIVISION 5

REPORT DETAIL

SUPPORTING INFORMATION #1 Locality Plan

#2 Zoning Map

#3 Zoning Map Moreton Bay Regional Council Planning Scheme

#4 Proposed Plans

#5 Submissions

COORDINATION COMMITTEE MEETING 18 April 2017

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3 CORPORATE SERVICES SESSION (Cr Adrian Raedel)

ITEM 3.1 111 WRITE-OFF OF SUNDRY DEBTS AND INTEREST - Q3 2016/17 - REGIONAL - REGIONAL

REPORT DETAIL

ITEM 3.2 114 MONTHLY REPORTING PACKAGE - MARCH 2017 - REGIONAL

REPORT DETAIL SUPPORTING INFORMATION

#1 Monthly Reporting Package - March 2017

4 ASSET CONSTRUCTION & MAINTENANCE SESSION (Cr Peter Flannery)

ITEM 4.1 130 NARANGBA - HARRIS AVENUE SPORTS GROUNDS - SKATE PARK DESIGN AND CONSTRUCTION - DIVISION 11

REPORT DETAIL


5 PARKS, RECREATION & SPORT SESSION (Cr Darren Grimwade)

ITEM 5.1 138 LEASES TO CABOOLTURE SPORTS CLUB LIMITED FOR NORTH LAKES SPORTS COMPLEXES - DIVISION 4

REPORT DETAIL SUPPORTING INFORMATION

#1 Aerial image of North Lakes sports venues

6 LIFESTYLE & AMENITY SESSION (Cr Matt Constance)

ITEM 6.1 144 FEES & CHARGES FOR LONG-STAY AND SEMI-PERMANENT RESIDENTS IN COUNCIL CARAVAN PARKS - DIVISIONS 1 AND 6

REPORT DETAIL

7 ECONOMIC DEVELOPMENT & TOURISM SESSION (Cr Julie Greer)

8 GENERAL BUSINESS

CLOSED SESSION (Confidential items)

ITEM C.1 – CONFIDENTIAL 148 PROSECUTION - ANIMAL MANAGEMENT (CATS AND DOGS) ACT 2008 ANIMAL ATTACK - DIVISION 5

ITEM C.2 – CONFIDENTIAL 151 ACQUISITION OF LAND AND INFRASTRUCTURE AGREEMENT FOR WORKS AND EASEMENT - DIVISION 3

REPORT DETAIL



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ITEM C.3 – CONFIDENTIAL 163 PROPERTY RATIONALISATION PROJECT - SALE BY PRIVATE TREATY - DIVISION 7

REPORT DETAIL


ITEM C.4 – CONFIDENTIAL 168 PROPERTY RATIONALISATION PROJECT

REPORT DETAIL



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ATTENDANCE & APOLOGIES

Attendance:

Committee Members:

Cr Allan Sutherland (Mayor) (Chairperson)

Officers:

Apologies:

The Mayor is the Chairperson of the Coordination Committee. Coordination Committee meetings comprise of Sessions chaired by Council’s nominated Spokesperson (or Proxy) for that portfolio, as follows:

Session Spokesperson Proxy 1 Governance Cr Allan Sutherland (Mayor) Cr Mike Charlton (Deputy Mayor) 2 Planning & Development Cr Mick Gillam Cr Adam Hain 3 Corporate Services Cr Adrian Raedel Cr Allan Sutherland (Mayor)/

Cr Mike Charlton (Deputy Mayor) 4 Asset Construction & Maintenance Cr Peter Flannery Cr Allan Sutherland (Mayor)/

Cr Mike Charlton (Deputy Mayor) 5 Parks, Recreation & Sport Cr Darren Grimwade Cr Denise Sims 6 Lifestyle & Amenity Cr Matt Constance Cr Brooke Savige 7 Economic Development & Tourism Cr Julie Greer Cr Allan Sutherland (Mayor)/

Cr Mike Charlton (Deputy Mayor) 8 General Business Cr Allan Sutherland (Mayor) Cr Mike Charlton (Deputy Mayor)


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1 GOVERNANCE SESSION (Cr Allan Sutherland, Mayor)

ITEM 1.1 AGENDA MOTIONS - AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION CONFERENCE - REGIONAL

Meeting / Session: 1 GOVERNANCE Reference: A15083259 : 10 April 2017 Responsible Officer: TD, Junior Executive Assistant (EPS Executive Services)

Executive Summary This report seeks Council’s endorsement of motions for the 2017 Australian Local Government Association (ALGA) Conference in Canberra from 18-21 June 2017, which Councillors Peter Flannery and Adrian Raedel are attending.

OFFICER’S RECOMMENDATION

1. That the motion contained in this report be submitted for inclusion in the 2017 Australian LocalGovernment Association Conference.

2. That the Chief Executive Officer make arrangements for the motion to be submitted to the AustralianLocal Government Association electronically by Friday 21 April 2017.


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Moreton Bay Regional Council ITEM 1.1 AGENDA MOTIONS - AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION CONFERENCE - REGIONAL - A15083259 (Cont.)

REPORT DETAIL 1. Background The following recommendation appears on minute page 17/416 of the General Meeting held 28 March 2017. Ex. Coordination Committee held 28 March 2017 (Page 17/429) That Councillors Peter Flannery and Adrian Raedel be appointed to attend the Australian Local Government Association Conference in Canberra from 18-21 June 2017. As a part of Council’s attendance to the ALGA Conference, the ALGA has requested that Council submit motions for inclusion in the agenda that are in accordance with the conference theme ‘Building Tomorrow’s Communities’. Motions for inclusion are to be formally supported by Council and submitted electronically by Friday 21 April 2017. 2. Explanation of Item Council is looking to have the following motion to be included in the ALGA conference agenda: • That the Australian Local Government Association call on the Australian Government to reallocate

Commonwealth taxes to achieve at least a 1% share for local government throughout Australia.

Local government is the closest level of government to the people of Australia, responsible for the delivery of infrastructure and services to its communities that supports and enhances the everyday lives of their residents. Added pressure is experienced in providing infrastructure and services by local governments experiencing rapid growth. Local government has a limited funding basis from which it operates – being rates and some charges. Combined with the ever-increasing expectation of local communities in terms of services and infrastructure, and the devolution of responsibilities over time from other tiers of government, the ratio of income to expenditure is unsustainable

3. Strategic Implications 3.1 Legislative/Legal Implications

There are no direct legislative/legal implications as a result of this report.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Office of the CEO - overall leadership and coordination of council activities.

3.3 Policy Implications There are no direct policy implications as a result of this report.

3.4 Risk Management Implications There are no direct risk management implications as a result of this report.

3.5 Delegated Authority Implications There are no direct delegated authority implications as a result of this report.

3.6 Financial Implications There are no direct financial implications as a result of this report.

3.7 Economic Benefit There are no direct economic benefits as a result of this report.


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Moreton Bay Regional Council ITEM 1.1 AGENDA MOTIONS - AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION CONFERENCE - REGIONAL - A15083259 (Cont.)

3.8 Environmental Implications There are no direct environmental implications as a result of this report.

3.9 Social Implications

There are no direct social implications as a result of this report.

3.10 Consultation / Communication Councillors were consulted on appropriate motions for the ALGA conference.


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ITEM 1.2 COUNCIL REPRESENTATION - COUNCIL OF MAYORS (SEQ) BUSINESS MISSIONS - REGIONAL

Meeting / Session: 1 GOVERNANCE Reference: A15091573 : 11 April 2017 Responsible Officer: AM, Director Executive and Property Services (EPS Directorate)

Executive Summary The Council of Mayors (SEQ) is currently finalising two international business missions to promote trade and investment opportunities in South East Queensland and Council has been asked to participate.

This report seeks approval for the Mayor (Cr Allan Sutherland) to participate in the 2017 Asia Pacific Cities Summit (APCS) & Mayors’ Forum in Daejeon, South Korea (including the Pre-APCS Business Mission) to be held between 6-13 September 2017; and the Deputy Mayor (Cr Mike Charlton) to participate in the Singapore Business Mission between 2-6 July 2017. But councillors will travel as guests of the Council of Mayors (SEQ).

OFFICER’S RECOMMENDATION

1. That the Mayor be appointed to participate in Asia Pacific Cities Summit (APCS) in Daejeon, South Korea including the Pre-APCS Business Mission to be held between 6-13 September 2017, as a guest of the Council of Mayors (SEQ).

2. That the Deputy Mayor (Cr Mike Charlton) be appointed to participate in the Singapore Business Mission between 2-6 July 2017, as a guest of the Council of Mayors (SEQ).

3. That the Chief Executive Officer arrange appropriate officer attendance at the Asia Pacific Cities Summit (APCS) including the Pre-APCS Business Mission and the Singapore Business Mission.


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Moreton Bay Regional Council ITEM 1.2 COUNCIL REPRESENTATION - COUNCIL OF MAYORS (SEQ) BUSINESS MISSIONS - REGIONAL - A15091573 (Cont.)

REPORT DETAIL 1. Background The Council of Mayors (SEQ) has extended an invitation to Council to be represented at two international business missions to be held in July and September 2017. The 2017 Asia Pacific Cities Summit is an opportunity to promote trade and investment opportunities in South East Queensland and for urban leaders of business and government from across the Asia Pacific to come together in one location to participate in a dynamic and interactive platform to exchange knowledge, identify a common agenda, develop shared solutions, improve city governance and ensure sustained prosperity. The Singapore Business Mission is a Smart Cities and Communities initiative to investigate smart city implementation. 2. Explanation of Item

a) 2017 Asia Pacific Cities Summit (APCS) & Mayors’ Forum in Daejeon, South Korea including

the Pre-APCS Business Mission

The Asia Pacific Cities Summit (APCS) and Mayors' Forum is an initiative of Brisbane City Council that drives economic growth for Brisbane, South East Queensland, Australia and the wider Asia Pacific region. Held biennially, the host city alternates between Brisbane and bidding international cities. The APCS was first held in Brisbane in 1996 and has continued to run for more than 20 years. The speakers focus on sustainability, connectivity and managing rapid growth in our cities over the coming decade. It also facilitates the exchange of ideas, sharing of information and successes and creates a blueprint for future prosperity and sustainable living. The Asia Pacific Cities Summit and Mayors’ Forum aims to:

• create deepened dialogue, shared learning, strategic partnerships and economic opportunities in partnership with business as the keys to strengthening cities’ prosperity

• facilitate the exchange of information and ideas, and create a blueprint for future prosperity and shared solutions for sustainable living in the region’s cities

• support the development of strategic and commercial partnerships between all levels of government, private and public sector agencies and business communities in the region

• provide a platform that delivers long-term economic outcomes for cities and businesses seeking trade and investment opportunities in the Asia Pacific region and beyond

• explore new models for city development strategies that strengthen the ability of cities to serve their communities, contribute to regional prosperity and improve quality of life.

In 2017, it is anticipated that more than 1500 urban leaders of business and government from across the Asia Pacific and beyond, will gather for this prestigious Summit in Daejeon, Republic of Korea. The overarching program theme for 2017 is ‘Shaping the Future of the Asia Pacific’. International government and industry experts will address key issues affecting cities including:

• Innovating Cities through Science and Technology • Revitalising Cities through Vibrant Business • Developing Sustainable Cities Solutions • Recreating Cities through Art and Culture.

Prior to the conduct of the APCS, a business mission will be undertaken to focus on South East Queensland trade and investment in the areas of niche food and beverage; beauty, health and wellbeing; innovation (smart cities); civil infrastructure; commercial real estate; education; and research and development engagement.


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ITEM 1.2 COUNCIL REPRESENTATION - COUNCIL OF MAYORS (SEQ) BUSINESS MISSIONS - REGIONAL - A15091573 (Cont.)

b) Singapore Business Mission

The Singapore Business Mission is a Smart Cities and Communities initiative that will focus on Smart City implementations, infrastructure funding approaches and outcomes, and engaging in trade and investment activities.

Participation in this business mission corresponds with Council’s recent signing of a Memorandum of Understanding with the Global Smart Cities & Communities Coalition (GSC3). It will help foster collaboration with fellow members of the coalition - helping accelerate Council’s Smart City initiatives and increasing national and international recognition of The Mill at Moreton Bay project.

3. Strategic Implications

3.1 Legislative/Legal Implications Details of these international business missions will be included in Council’s 2017-18 Annual Report as per section 188 of the Local Government Regulation 2012: Overseas travel

1. The annual report for a financial year must contain the following information about anyoverseas travel made by a councillor or local government employee in an official capacityduring the financial year –

(i) for a councillor – the name of the councillor;(ii) for a local government employee – the name of, and position held by, the local

government employee;(iii) the destination of the overseas travel;(iv) the purpose of the overseas travel;(v) the cost of the overseas travel;

2. The annual report may also contain any other information about the overseas travel the localgovernment considers relevant.

3.2 Corporate Plan / Operational Plan Creating Opportunities: Business development - projects and activities that assist businesses and promote investment and job creation in the region.

3.3 Policy Implications Council approval of this travel will be consistent with Council’s Professional Development Policy 2150-089.

3.4 Risk Management Implications There are no direct risk management implications arising from this report.

3.5 Delegated Authority Implications There are no direct policy implications arising from this report.

3.6 Financial Implications For the 2017 Asia Pacific Cities Summit (APCS) & Mayors’ Forum in Daejeon, South Korea including the Pre-APCS Business Mission, there will be a package of complimentary support from the Council of Mayors (SEQ), Brisbane City Council (as initiator of the event) and the 2017 APCS host city - Daejeon. This package will include air travel, transfers, accommodation and registration as well as some incidental expenses.

For the Singapore Business Mission, the Council of Mayors (SEQ) will cover the majority of expenses (airfare, accommodation, transfers, most meals, etc).

Funds are available in the Council’s budget for additional expenses incurred that are in line with Council’s Professional Development Policy 2150-089 and for officer attendance.


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ITEM 1.2 COUNCIL REPRESENTATION - COUNCIL OF MAYORS (SEQ) BUSINESS MISSIONS - REGIONAL - A15091573 (Cont.)

3.7 Economic Benefit Participation in the business missions will promote trade and investment opportunities in South East Queensland and enhance collaboration with other world-leaders in the area of city digital innovation (Smart Cities).

3.8 Environmental Implications There are no direct environmental implications arising from this report.

3.9 Social Implications The business missions will increase the Moreton Bay Region’s international visibility.

3.10 Consultation / Communication Council were consulted in this matter.


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ITEM 1.3 CORPORATE PLAN 2017-2022 - REGIONAL Meeting / Session: 1 GOVERNANCE Reference: A15054273 : 4 April 2017 - Refer Supporting Information A15073305 Responsible Officer: AM, Director Executive & Property Services (EPS Directorate) Executive Summary This report seeks endorsement of Moreton Bay Regional Council’s Corporate Plan 2017-2022. OFFICER’S RECOMMENDATION That Council adopts the Corporate Plan 2017-2022 as tabled.


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Moreton Bay Regional Council ITEM 1.3 CORPORATE PLAN 2017-2022 - REGIONAL - A15054273 (Cont.)

REPORT DETAIL 1. Background Council’s Corporate Plan 2012-2017 is approaching conclusion and therefore requires the adoption of a new five-year Corporate Plan. In accordance with the Local Government Regulation 2012, Council must adopt its Corporate Plan in sufficient time to allow a budget and annual operational plan, consistent with the Corporate Plan, to be adopted for the first financial year that is covered by the plan. The Corporate Plan must outline the strategic direction of Council. It must also state performance indicators for measuring Council’s progress towards achieving its vision for the future of the Moreton Bay Region. At a Council meeting on 28 February 2017, Council released the Draft Corporate Plan 2017-22 for community consultation which included an online survey. Community consultation closed on 21 March. This report addresses key feedback received during that process. 2. Explanation of Item The Corporate Plan 2017-2022 (supporting information #1) is based on the Moreton Bay Region Vision that was developed following significant community engagement for the Moreton Bay Region Community Plan: A thriving region of opportunity where our communities enjoy a vibrant lifestyle. The Corporate Plan then outlines Council’s strategies and strategic actions for how it plans to achieve success over the next five years and links to measureable key performance indicators in the Operational Plan (which are measured quarterly). The consultation process on the Draft Corporate Plan elicited 62 respondents with the average score being 81% support. Whilst much of the feedback was commentary (as opposed to feedback on the draft plan itself), there were four key issues raised during consultation that have been addressed in the final plan: o Issue 1:

A desire to see a balanced approach towards development/environment; new infrastructure/ maintenance; growth/liveability; focused areas/regional approach

o Issue 2: Apparent lack of understanding that strategies balance each other out, and that this plan guides operational planning

Responses: Included key messages in the document around balance Created a stronger narrative around how the plan works (ie that strategies balance each

other out) and how the Corporate Plan guides Council’s operational plans o Issue 3:

Some concern regarding Council’s role in the Mill at Moreton Bay

Response: Clarified that the Mill at Moreton Bay is just one example of projects that Council delivers, and provided a website link which highlights the project’s key benefits

o Issue 4: General comments made regarding Council’s apparent lack of consultation and transparency

Response: Included text which highlights that Council consulted on the vision and this plan - delivering on its strategy to be “connected with our community” by being consultative and transparent.


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Moreton Bay Regional Council ITEM 1.3 CORPORATE PLAN 2017-2022 - REGIONAL - A15054273 (Cont.)


In accordance with the Local Government Regulation 2012, Council has prepared a five-year Corporate Plan.

3.2 Corporate Plan / Operational Plan Council's Operational Plan and Budget 2017/18 will be consistent with the Corporate Plan.

3.3 Policy Implications The Corporate Plan describes the strategic direction of Council and outlines how Council will measure progress towards achieving the Moreton Bay Region Vision.

3.4 Risk Management Implications Council has an enterprise risk management process that supports the delivery of Council services.

3.5 Delegated Authority Implications Not applicable.

3.6 Financial Implications Council's Budget 2017/18 will be consistent with the Corporate Plan.

3.7 Economic Benefit The Corporate Plan outlines a range of strategies and actions which outlines how Council plans to deliver economic benefits for the region.

3.8 Environmental Implications

The Corporate Plan outlines a range of strategies and actions which outlines how Council plans to address environmental implications for the region.


The Corporate Plan outlines a range of strategies and actions which outlines how Council plans to address social implications for the region.

3.10 Consultation / Communication Council released the new draft Corporate Plan for community consultation which included an online survey and was supported by a range of awareness-raising activities, including region-wide advertising, posters, etc. Community feedback closed on 21 March. Summarised outcomes of the survey were reviewed by Council on 24 March 2017 and have since been incorporated into the final Corporate Plan.


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SUPPORTING INFORMATION Ref: A15073305 The following list of supporting information is provided for: ITEM 1.3 CORPORATE PLAN 2017-2022 - REGIONAL #1 Corporate Plan 2017-2022


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CORPORATE PLAN 2017-22CREATING OPPORTUNITIES STRENTHENING COMMUNITIES VALUING LIFESTYLE


ITEM 1.3 CORPORATE PLAN 2017-2022 - REGIONAL - A15054273 (Cont.)

#1 Corporate Plan 2017-2022


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TABLE OF CONTENTSMayor’s Message..........................................................................

Our Region.....................................................................................

Our Moreton Bay Region Vision...................................................

Moreton Bay Regional Council.....................................................

Elected Council.............................................................................

Mayor and Councillors 2016-20.................................................

Corporate Mission........................................................................

Corporate Plan 2017-22..............................................................

Corporate Plan on a Page..........................................................

Creating Opportunities...............................................................

Local Jobs for Residents.....................................................

Digital Literacy and Commerce..........................................

Well-planned Growth...........................................................

Strengthening Communities......................................................

Safe Neighbourhoods.........................................................

Strong Local Governance...................................................

Healthy and Supportive Communities...............................

Valuing Lifestyle..........................................................................

Healthy Natural Environment.............................................

Diverse Transport Options..................................................

Quality Recreation and Cultural Opportunities.................

Monitoring Success.....................................................................

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5

6

8

9

9

9

11

12

14

14

15

15

16

16

17

17

18

18

19

19

21

2 Moreton Bay Regional Council Corporate Plan Moreton Bay Regional Council Corporate Plan 3




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MAYOR’S MESSAGEWhen it comes to lifestyle, Moreton Bay Region is second-to-none.

Residents enjoy close proximity to the Brisbane CBD, and some of South East Queensland’s best natural attractions and amenities, including the recent completion of the Redcliffe Peninsula Line which has connected our community more than ever before.

Our enviable lifestyle is a key reason why we continue to be one of Australia’s fastest growing regions and this is supported by the title of the strongest growing economy in Queensland – a result we can all be proud of.

Our region’s lifestyle, strong communities and local opportunities remain council’s vision and the core of this Corporate Plan.

This plan seeks to strike that critical balance which is central to our community’s desire to see the whole of the Moreton Bay Region as a place with increasing opportunities for residents to live and work, a place with healthier and more sustainable lifestyles, and a place that has a healthy natural environment.

The Mill at Moreton Bay priority development area, including a major new university campus at its heart is a key example of how council is bringing these plans to life and ensuring residents, business and industry have the opportunity to contribute to a strong, growing and diverse economy.

The Corporate Plan 2017-22 sets out council’s

targets as we continue to work together to bring our community’s vision to life.

Allan SutherlandMayor - Moreton Bay Regional Council

OUR REGIONThe Moreton Bay Region is a diverse area, spanning more than 2037 square kilometres and boasting everything from rural townships and urban centres to coastal villages and thriving business precincts – We’ve Got It All.

Located between Brisbane City and the Sunshine Coast, Moreton Bay is one of Australia’s fastest-growing urban regions with its population of 435 000 people forecast to grow by over 40 per cent to more than 645 000 people by 2036.

Moreton Bay has a strong and connected

proximity to the Brisbane CBD and a lifestyle that’s second-to-none.

The region offers some of South East Queensland’s premier waterfront locations, pristine environmental areas, vibrant entertainment options and thriving cultural and community hubs. Residents enjoy access to award-winning medical, commercial, leisure, entertainment and residential precincts.

Moreton Bay Regional Council Corporate Plan 54 Moreton Bay Regional Council Corporate Plan




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OUR MORETON BAY REGION VISIONMoreton Bay Regional Council is committed to achieving the community’s vision for the Moreton Bay Region:

A thriving region of opportunity where our communities enjoy a vibrant lifestyle.

Our Moreton Bay Region Vision was developed in partnership with the community and is structured upon three key themes; creating opportunities, strengthening communities and valuing lifestyle.

see Moreton Bay Region as a place with increasing opportunities for residents to live and work, a place with healthier and more sustainable lifestyles, and a place that has a healthy natural environment.

Together they provide a strong foundation for the corporate plan and what needs to be done to achieve our community’s vision.

6 Moreton Bay Regional Council Corporate Plan Moreton Bay Regional Council Corporate Plan 7

CREATING OPPORTUNITIES

Local jobs for residents

Digital literacy and commerce

Well-planned growth

STRENGTHENING COMMUNITIES

Safe neighbourhoods

Strong local governance

Healthy and supportive communities

VALUING LIFESTYLE

Healthy natural environment

Diverse transport options

Quality recreation and cultural opportunities




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8 Moreton Bay Regional Council Corporate Plan

MORETON BAY REGIONAL COUNCIL

Moreton Bay Regional Council is Australia’s third largest local government spanning rural townships and urban centres, coastal villages and thriving business precincts.

Council employs a workforce dedicated to servicing the needs and enhancing the lifestyle of residents, providing more than 100 services to the community spanning road and transport infrastructure, parks, sport, rubbish collection and community and cultural facilities. Together,

lifestyle, community and economy.

Moreton Bay Regional Council Corporate Plan 9

ELECTED COUNCIL

Back L-R:

Front L-R:

Moreton Bay Regional Council comprises 12 divisions. Residents in each division elect a Councillor to represent their community. The Mayor is elected by all residents. The Mayor and Councillors are elected to a four-year term.

MAYOR AND COUNCILLORS 2016-20

CORPORATE VISIONMoreton Bay Regional Council is dedicated to serving the community to create a region of opportunity and a vibrant lifestyle, while focusing on excellence and sustainability. Council proudly upholds the following values in its daily operations with customers, external partners and staff:

RESPECT SERVICE INTEGRITY TEAMWORK SUSTAINABILITY

We listen to people

We treat people fairly

and consistently

We embrace diversity

and opinions

We treat others as we wish to

be treated

We seek to understand the needs of those

we serve

We strive to exceed expectations

We communicate clearly

We take a positive approach

We are proud to serve our community

We are ethical and honest

We take responsibility for

our actions

We act within statute and law

We take pride in the manner in which we perform our duties

We promote a friendly, supportive work environment

We inspire and encourage innovation

We develop and maintain relationships

We work collaboratively with our community and external partners

We focus on the future

We respect the environment

We demonstrate leadership by example

Matthew Constance, Mike Charlton (Deputy Mayor), Brooke Savige, Mick Gillam, Julie Greer, Adrian Raedel. Adam Hain, Denise Sims, Darren Grimwade, Allan Sutherland (Mayor), Koliana Winchester, James Houghton, Peter Flannery.




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CORPORATE PLAN 2017-22This plan responds to the Moreton Bay Region Vision, which was developed in partnership with the community. It enables council, in partnership with the community, to place an importance on creating opportunities, strengthening communities and valuing lifestyle.

In order to deliver on the community’s desire, it is important to note that the plan itself presents as a balance between competing desires, and has a range of connections and interdependence between the various strategies and strategic actions.

Success in one area does affect other areas and requires ongoing balance and prioritisation continue to deliver on the Moreton Bay Region Vision.

Council’s priorities, decisions and policies are guided by its corporate plan, which forms the basis

this corporate plan link directly to key performance indicators in council’s annual operational plan.


CONNECTING WITH OUR

COMMUNITY

This plan responds directly to the Moreton Bay Region Vision, which was developed in partnership with the community. The plan itself was the subject of a further community consultation process undertaken in early 2017 and incorporates feedback provided during that period.




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Achieving Our Success • An innovative and thriving economy

• A digital region

• A sustainable and well-planned community

Achieving Our Success • A safe and resilient community

• A healthy and inclusive community

• Strong leadership and governance

• A council connected with its community

• Well-planned growth: our residents will live in places that maintain the balance between a sense of community, growth, environment and lifestyle.

• Digital literacy and commerce: our households and business will be part of a global network using the very latest digital technology.

• Local jobs for residents: our vibrant and sustainable business and

local residents.

• A place where housing and infrastructure supports our growing population and enhances our lifestyle.

• A place where people of all ages have easy access to education and training opportunities.

• A place where residents, businesses and industry

diverse economy.

Our Vision

Our Vision

Our Vision

Our Strategic Priorities



• Safe neighbourhoods: our residents will live in safe and resilient communities.

• Healthy and supportive communities: our residents will be making healthier lifestyle choices and we will live in stronger, more inclusive communities.

• Strong local governance: our residents’ values and ideas are echoed through the actions of our civic leaders.

• A place where all residents enjoy a quality lifestyle and a sense of belonging.

• A place where services are available to support people seeking an active, healthy and engaged lifestyle.

• A place where civic leaders are progressive, responsive and build trust within our community.

• Healthy natural environment: our residents will collectively contribute to creating a cleaner and healthier environment for future generations.

• Diverse transport options: our region will consist of well-connected places and residents will embrace more sustainable travel choices and behaviour.

• Quality recreation and cultural opportunities: residents of all ages will have greater choice of recreation and cultural activities in the region.

• A place where a preserved and well-maintained natural environment can be enjoyed by residents and visitors as part of our unique lifestyle.

• A place where people can travel easily around the region using different modes of transportation.

• A place where residents and visitors can participate in diverse community recreation and cultural opportunities.

Achieving Our Success • A clean and healthy environment

• An integrated regional transport network

• Active recreation opportunities

• Places to discover, learn, play and imagine

• Celebrating local arts, culture and community

Stre

ngthening Communities

Valuing Lifestyle

A thriving region of opportunity where our communities enjoy

a vibrant lifestyle.

Creating Opportunities

A region of opportunity for all.

A region with safe, strong and inclusive communities.

A region that celebrates our vibrant lifestyle.

Moreto

n B

ay R

egio

n Vi

sion


• A place where residents and visitors can participate in diverse community recreation andcultural opportunities.

• Places to discover, learn, play and imagine

• Celebrating local arts, culture and community

A region that celebrates ourvibrant lifestyle.

CORPORATE PLAN 2017-22CREATING OPPORTUNITIES STRENTHENING COMMUNITIES VALUING LIFESTYLE

Corporate missionMoreton Bay Regional Council is dedicated to serving the community to create a region of

opportunity and a vibrant lifestyle, while focusing on excellence and sustainability.

Corporate valuesCouncil proudly upholds the following values in its daily operations with customers, external

partners and staff: Respect, Service, Integrity, Teamwork and Sustainability.




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CREATING OPPORTUNITIES A REGION OF

OPPORTUNITY FOR ALL

OUR MORETON BAY REGION VISION:

• A place where housing and infrastructure supports our growing population and enhances our lifestyle.

• A place where people of all ages have easy access to education and training opportunities.

• A place where residents, businesses and

and diverse economy.

OUR STRATEGIC PRIORITIES:

• Well-planned growth: our residents will live in places that maintain the balance between a sense of community, growth, environment and lifestyle.

• Digital literacy and commerce: our households and business will be part of a global network using the very latest digital technology.

• Local jobs for residents: our vibrant and sustainable business and industry sectors will

local residents.

LOCAL JOBS FOR RESIDENTSOur vibrant and sustainable business and industry sectors will be employing well-trained and suitably

DIGITAL LITERACY AND COMMERCEOur households and business will be part of a global network using the very latest digital technology.

Achieving our success: A digital region Strategy Strategic actions Develop, support and incentivise a digital region.

Implement a regional technology strategy to identify and enhance the region’s digital capabilities.

WELL-PLANNED GROWTHOur residents will live in places that maintain the balance between a sense of community, growth, environment and lifestyle.

Achieving our success: A sustainable and well-planned community Strategy Strategic actions Facilitate growth while retaining the region’s unique environment and lifestyle choices.

Manage growth and land use to achieve sustainable local and regional outcomes through a current and contemporary planning scheme and associated plans and policies.

Plan and deliver regional infrastructure that supports population growth.

Develop vibrant, accessible and appealing places.

Deliver people-friendly places through urban renewal and place-making projects.

Facilitate quality development outcomes, in partnership with industry, that are consistent with the region’s vision for growth.

assessment process.

Deliver education, regulation and compliance of built form and land-use matters.

Achieving our success: An innovative and thriving economyStrategy Strategic actions Develop a sustainable, innovative and thriving economy that creates valuable employment for residents, protects the region’s high quality of life and provides a prosperous future for residents.

Deliver facilities and initiatives which support local business to grow and prosper.

Partner with stakeholders to attract investment to the region.

Partner and deliver facilities, major events and initiatives which provide quality regional economic development outcomes.

Deliver economic development opportunities through council-owned and managed properties.

Develop projects which deliver strategic opportunities for the Moreton Bay Region.

Deliver strategic economic development and employment opportunities through projects such as The Mill at Moreton Bay*.

A BRIGHT FUTURE IN THE MAKING

*With a full-scale university at its core, The Mill at Moreton Bay will be a thriving major precinct generating thousands of higher education and employment opportunities for the region. For more information on this project, visit www.moretonbay.qld.gov.au/themill

There are a range of other projects delivered by council which are detailed in council’s annual operational and





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STRENGTHENING COMMUNITIES

A REGION WITH SAFE, STRONG AND INCLUSIVE COMMUNITIES


• A place where all residents enjoy a quality lifestyle and a sense of belonging.

• A place where services are available to support people seeking an active, healthy and engaged lifestyle.

• A place where civic leaders are progressive, responsive and build trust within our community.


• Safe neighbourhoods: our residents will live in safe and resilient communities.

• Healthy and supportive communities: our residents will be making healthier lifestyle choices and we will live in stronger, more inclusive communities.

• Strong local governance: our residents’ values and ideas are echoed through the actions of our civic leaders.

Achieving our success: A safe and resilient communityStrategy Strategic actions Develop arrangements to mitigate the impact of disaster events.

Partner with stakeholders to implement a local disaster management plan to guide service provision.

Provide education, training and projects that improve community resilience.

Maintain safe public spaces. Deliver infrastructure and services that support community safety and crime prevention.

Maintain a lifestyle enhanced and protected by local law.

Effectively administer local law through a contemporary regulatory service.

Maintain healthy communities through appropriate programs and regulation.

Deliver effective pest, plant and weed management.

Deliver a targeted vaccination service in conjunction with stakeholders.

Regulate environmental health matters through appropriate licensing, regulation and education.

SAFE NEIGHBOURHOODSOur residents will live in safe and resilient communities.


HEALTHY AND SUPPORTIVE COMMUNITIESOur residents will be making healthier lifestyle choices and we will live in stronger, more inclusive communities.

Achieving our success: A healthy and inclusive communityStrategy Strategic actions Develop and support well-planned, -maintained and -managed sport facilities.

Support sporting clubs to achieve ongoing self-sustainability.

Partner with stakeholders to deliver a collaborative approach to investment in and management of sport facilities.

Partner with stakeholders to deliver projects and funding opportunities that deliver quality sporting outcomes, and guide investment in regional sport infrastructure.

Provide opportunities that showcase and encourage participation in organised sport.

Develop a strong and inclusive community.

Deliver targeted support, initiatives and facilities to the region by

Deliver initiatives, facilities and events that promote and support an inclusive community.

Maintain and enhance spaces and facilities that are used by the community.

Partner with key stakeholders to plan, develop and administer community spaces and facilities.

STRONG LOCAL GOVERNANCEOur residents’ values and ideas are echoed through the actions of our civic leaders.

Achieving our success: Strong leadership and governanceStrategy Strategic actions Maintain transparent, robust and compliant decision making.

Deliver corporate advice that supports the decision making of council.

Maintain council’s legislative obligations relating to complaint management, right-to information and information privacy.

Protect council assets, people and environment.

Maintain effective risk management, controls and governance processes.

effective organisation.

A responsible and attractive employer with a capable, productive and sustainable workforce.

Provide residents opportunity to participate and engage with their community.

Deliver a local events program that celebrates local community and lifestyle.

Achieving our success: A council connected with its communityStrategy Strategic actions

customer services.Deliver innovative services that improve customer experiences.

Develop communications which promote and support council services.

projects and initiatives.




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VALUING LIFESTYLE

A REGION THAT CELEBRATES OUR VIBRANT LIFESTYLE


• A place where a preserved and well-maintained natural environment can be enjoyed by residents and visitors as part of our unique lifestyle.

• A place where people can travel easily around the region using different modes of transportation.

• A place where residents and visitors can participate in diverse recreation and cultural opportunities.


• Healthy natural environment: our residents will collectively contribute to creating a cleaner and healthier environment for future generations.

• Diverse transport options: our region will consist of well-connected places and residents will embrace more sustainable travel choices and behaviour.


Achieving our success: A clean and healthy environmentStrategy Strategic actions Maintain sustainable waste management for the Moreton Bay Region. Deliver education and initiatives that enhance sustainable

waste practices.

Maintain and enhance the health of the natural environment.

Deliver innovative projects, programs and partnerships that protect and enhance the region’s natural environment and biodiversity.

Deliver education and experiences that showcase the region’s natural environment, and promote a healthy and sustainable region.

Protect public assets and maintain environmental standards through management of the stormwater network, coastal areas and waterways.

Deliver safe and sustainable waterway and coastal areas.

HEALTHY NATURAL ENVIRONMENTOur residents will collectively contribute to creating a cleaner and healthier environment for future generations.


QUALITY RECREATION AND CULTURAL OPPORTUNITIESResidents of all ages will have greater choice of recreation and cultural activities in the region.

DIVERSE TRANSPORT OPTIONSOur region will consist of well-connected places and residents will embrace more sustainable travel choices and behaviour.

Achieving our success: An integrated regional transport networkStrategy Strategic actions

and integrated transport network.Maintain, improve and expand the region’s road and transport networks through an Integrated Local Transport Strategy and associated plans and policies.

transport network.

Achieving our success: Active recreation opportunitiesStrategy Strategic actions Develop quality and accessible recreation opportunities that enhance the lifestyle of residents.

that achieve quality recreation outcomes.

Plan and deliver projects and programs that encourage and support quality and innovative recreation.

Achieving our success: Places to discover, learn, play and imagineStrategy Strategic actions Develop and deliver a contemporary public library service.

Provide engaging spaces, services and resources which facilitate community learning, leisure and connectivity.

Achieving our success: Celebrating local arts, culture and communityStrategy Strategic actions Develop and showcase the region’s diverse arts, cultural heritage and social history.

Deliver opportunities to develop and showcase the region’s diverse arts, culture and heritage.

Ensure the region’s art, cultural heritage and social history collections are enjoyed, preserved and protected.




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MONITORING OUR SUCCESS

As part of council’s integrated reporting structure, the annual operational plan outlines key performance indicators which support and deliver

the corporate plan. Council reports quarterly on progress against these indicators.

Outcomes are formally reported each year through council’s annual report, which is available at www.moretonbay.qld.gov.au/annualreport


Annual ReportOutcomes towards meeting council’s

strategic priorities.

ConsulationFeedback from the community.

Corporate PlanCouncil’s corporate values, mission and

strategic direction. How council will achieve the Moreton Bay Region Vision.

Operational PlanOutputs council will deliver.

BudgetFunding allocated to deliver outputs.

Asset Management PlansRenewal and upgrade of

council assets.

Moreton Bay Region Planning Scheme

Strategic land-use planning.

Long-Term Financial Forecast

Outlines what council can afford.

INTEGRATED REPORTING STRUCTURE




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ITEM 1.4 INFRASTRUCTURE ASSET MANAGEMENT POLICY - REGIONAL Meeting / Session: 1 GOVERNANCE Reference: A15060543 : 11 April 2017- Refer Supporting Information A14302628 Responsible Officer: JF, Coordinator, Asset Management (ECM Engineering) Executive Summary In accordance with section 167(1) of the Local Government Regulation 2012, Council is to prepare, adopt and maintain a long-term asset management plan. An asset management framework aligned with industry best practice and the ISO55000 - Standards for Asset Management, is currently being developed for Council’s infrastructure assets. When finalised, the framework will provide the basis for managing Council’s infrastructure assets in an effective and sustainable manner, over the lifecycle of the assets. Council has an Infrastructure Asset Management Policy which has been amended and updated to appropriately recognise the importance of asset management at a corporate and organisation wide level and confirms Council’s overall commitment and support for sustainable whole of life asset management processes. The policy forms the basis for Council’s asset management framework. The purpose of this report is to present the amended Infrastructure Asset Management Policy (2150-043) to Council for adoption. OFFICER’S RECOMMENDATION That Council endorses amendments to the Infrastructure Asset Management Policy (2150-043), as tabled.


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Moreton Bay Regional Council ITEM 1.4 INFRASTRUCTURE ASSET MANAGEMENT POLICY - REGIONAL - A15060543 (Cont.)

REPORT DETAIL 1. Background Council has responsibility for infrastructure assets valued in excess of $5.5 billion. The Infrastructure Asset Management Policy forms the keystone for Council’s asset management framework and is an essential element for sustainable and cost effective lifecycle management of the assets required to provide Council services to the community. Council’s asset management framework has been redrafted to align with the recommendations of the IPWEA International Infrastructure Management Manual (IIMM), which provides guidelines for best practice for managing public sector infrastructure. The asset management framework is integrated with the full suite of corporate reporting and is summarised in the following diagram:

Corporate Plan

Infrastructure Asset Management Policy

Strategic Asset Management plan

Portfolio Asset Management Plans

Operational plans and work schedules

MBRC’s asset management framework

2. Explanation of Item The proposed asset management framework and strategy was workshopped with Councillors on 6 December 2016 and 28 March 2017. The Infrastructure Asset Management Policy forms the basis for Council’s asset management framework. Adoption of this policy recognises the importance of asset management across the organisation and confirms Council’s overall commitment and support for sustainable whole of life asset management processes. 3. Strategic Implications 3.1 Legislative/Legal Implications

Section 167 of the Local Government Regulation 2012 states: 1) A local government must prepare and adopt a long-term asset management plan.

2) The long-term asset management plan continues in force for the period stated in the plan

unless the local government adopts a new long-term asset management plan.

3) The period stated in the plan must be 10 years or more. Additionally, section 168 of the Local Government Regulation 2012 states that Council’s Long Term Asset Management Plan must:


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Moreton Bay Regional Council ITEM 1.4 INFRASTRUCTURE ASSET MANAGEMENT POLICY - REGIONAL - A15060543 (Cont.)

(a) Provide for strategies to ensure the sustainable management of the assets mentioned in the local government’s asset register and the infrastructure of the local government; and (b) State the estimated capital expenditure for renewing, upgrading and extending the assets for the period covered by the plan; and (c) Be part of, and consistent with, the long-term financial forecast. Infrastructure Asset Management Policy (2150-043) The Infrastructure Asset Management Policy was originally developed and adopted by Council in 2010. It has since been reviewed and updated for adoption. The objective of this asset management policy is to ensure all infrastructure assets are managed and maintained to provide services for the community in our region, in a safe and sustainable manner through a whole of Council approach.

3.2 Corporate Plan / Operational Plan The asset management framework has been integrated with other corporate documents such as the corporate plan and long term financial forecast.

3.3 Policy Implications The Infrastructure Asset Management Policy complements the Non-Current Assets Policy (2150-045), which addresses the financial implications for assets.

3.4 Risk Management Implications The sustainable and cost effective lifecycle management of Council’s infrastructure assets provides a structured and robust framework for identifying and mitigating infrastructure related risks.

3.5 Delegated Authority Implications Not applicable.

3.6 Financial Implications The asset management framework promotes timely, sustainable and cost effective management of Council’s assets, providing greater scrutiny of financial management issues. In addition, the portfolio asset management plans link to Council’s Long Term Financial Forecast.

3.7 Economic Benefit Sustainable provision and management of Council’s infrastructure assets assists in creating economic growth across the region by providing the services and facilities that underpin a successful and vibrant community.

3.8 Environmental Implications Sustainable provision and management of Council’s infrastructure assets assists in improving environmental outcomes.

3.9 Social Implications Sustainable provision and management of Council’s infrastructure assets assists in preserving the region’s quality lifestyle.

3.10 Consultation / Communication The matter has been workshopped with Councillors. In addition, relevant Council officers and the Executive Management Team have been consulted in the preparation of this policy


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SUPPORTING INFORMATION Ref: A14302628 The following list of supporting information is provided for: ITEM 1.4 INFRASTRUCTURE ASSET MANAGEMENT POLICY - REGIONAL #1 Infrastructure Asset Management Policy


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Policy No: 2150-043 - Version 3 – date Page 1

Policy No: 2150-043

Infrastructure Asset Management

Head of Power

Local Government Act 2009 Local Government Regulation 2012

Objective

To ensure Council’s infrastructure assets are managed and maintained efficiently and effectively over their lifecycle, in order to maximise services for the community in the Moreton Bay region in a safe and sustainable manner.

Definitions/Application

Definitions:

“Asset Register” - a register of all assets under management of the Council. Council maintains two classes of asset register. The first is the “Financial Asset Register” which registers all assets that meet the Council’s definition of an asset and exceed the material limits placed on all financially recognised assets. This register is used to produce the financial statements and long-term financial planning and budgeting requirements of the Council including depreciation expense and asset valuation. The second is the “Operational Asset Register” which is used to maintain asset attributes and link maintenance work orders and schedules for the purpose of managing the assets lifecycle management costs.

“Infrastructure Asset” - a physical component of a network or portfolio of assets used to service the community which:

- provides a level of service or product

- has current or future economic benefit

- has a useful life greater than 12 months

“Level of service” - describes the outputs or objectives an organisation intends to deliver to the community based on parameters that reflect social, political, economic and environmental outcomes.

“Lifecycle” - the time interval that begins with the identification of the need for an infrastructure asset and ends with the decommissioning of the infrastructure asset or any liabilities thereafter.

“New” - creation of an infrastructure asset to provide a service to the community which did not previously exist.

“Renew” - to replace existing infrastructure assets with those of equivalent capacity or performance capability.

“Stakeholder” - a person or group with an interest in the service provided or the infrastructure asset providing that service, such as councillors, officers, service users, members of the community/public, suppliers, government agency representatives (local, State and Federal) and regulatory bodies.

“Upgrade” - enhancement of an infrastructure asset to provide an improved level of service and/or to extend its life.


ITEM 1.4 INFRASTRUCTURE ASSET MANAGEMENT POLICY - REGIONAL - A15060543 (Cont.)

#1 Infrastructure Asset Management Policy


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Policy No: 2150-043 - Infrastructure Asset Management Version 3 – date Page 2

Application:

This policy applies to all Councillors and Council officers and relates to infrastructure assets owned or controlled by Council, as well as community leased buildings, where Council is responsible for certain maintenance activities as per the Community Leasing Policy (Policy No.14-2150-079)

Policy Statement

Council is committed to implementing and maintaining a systematic asset management methodology to encourage the adoption of best practice and continuous improvement for the provision of services and infrastructure across all areas of Council.

This methodology applies to each stage of the infrastructure asset lifecycle from planning, designing and constructing new assets, through operating and maintaining, to renewing, upgrading and disposing in accordance with agreed levels of service.

Council undertakes significant investment in its infrastructure assets to support its core business of delivering services to the community. These infrastructure assets are managed in a safe, holistic and sustainable manner, to enrich and enhance the community’s quality of life for the present and the future.

The adoption of a lifecycle infrastructure asset management approach will provide the following benefits:

• Provide clarity and consistency concerning responsibilities of stakeholders for key asset groups and services;

• Determine optimal levels of service to balance community expectations within resource constraints, both currently and in the future;

• Ensure compliance with relevant standards and obligations including technical, financial, risk, environmental, and legal requirements;

• Develop awareness by Council staff of sound infrastructure asset management practices including strategic planning through to daily activities, integrating this awareness in Council’s culture;

• Achieve financial, environmental and social sustainability for the provision of services and facilities to Council’s community; and

• Recognise the role of infrastructure asset management through its integration with the corporate planning process including the Council’s Corporate Plan and Long Term Financial Forecast.

The infrastructure asset management approach described in this policy is to be supported and achieved through the development of a strategic infrastructure asset management plan for Council, with infrastructure asset management plans that include direct reference to Council’s asset registers, process improvement recommendations and long term financial projections for individual infrastructure asset portfolios. Council’s approach will be consistent with the ISO55000 series of standards for infrastructure asset management.

To maintain the sustainability of the Council, direct linkages to the Council’s long-term financial forecast and Council’s asset registers and asset management plans will be established and maintained.

The implementation of this infrastructure asset management policy will assist Council to better meet community expectations by providing services and facilities in a safe and sustainable manner.

Related Documents

This policy complements and is to be implemented in conjunction with other Council policies and directive but not limited to: MBRC Policy 2150-045 – Non Current Assets MBRC Policy 12-2150-044 – Sustainability MBRC Policy 14-2150-079 - Community Leasing PolicyMoreton Bay Regional Council Corporate Plan 2017 - 2022 (on adoption)International Infrastructure Management Manual (IIMM) – Version 5.0 2015 2011ISO 55000 suite of international standards for asset management




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Policy No: 2150-043 - Infrastructure Asset Management Version 3 – date Page 3

Review Triggers

This policy is reviewed internally for applicability, continuing effect and consistency with related documents and other legislative provisions when any of the following occurs:

(1) The related documents are amended. (2) The related documents are replaced by new documents. (3) Amendments which affect the allowable scope and effect of a policy of this nature are made to the head

of power. (4) Other circumstances as determined from time to time by a resolution of Council.

Notwithstanding the above, this policy is to be reviewed at least once every two years for relevance and to ensure that its effectiveness is maintained.

Responsibility

This policy is to be:

(1) implemented by all Councillors and Officers; and (2) reviewed and amended in accordance with the "Review Triggers" by the Manager Engineering.

Version Control

Policy No: 2150-043 Official Version: A3372216 Version Adoption (Council meeting / Minute Page) Date Word version

referenceV1 Coordination Committee (Page 10/707) 30.3.2010 Version of PDF V2 Amendment approved by CEO under delegation

(Council-061) 9.3.2012 Version of PDF

V3 Coordination Committee (Page )




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2 PLANNING & DEVELOPMENT SESSION (Cr Mick Gillam) ITEM 2.1 PUBLIC CONSULTATION - ENVIRONMENTAL ASSESSMENT - REDEVELOPMENT OF THE PETRIE MILL SITE - DIVISION 7 Meeting / Session: 2 PLANNING & DEVELOPMENT Reference: A15076494 : 7 April 2017 Responsible Officer: RM, Manager (CES Environmental Services) Executive Summary During the initial planning stages of the redevelopment of the Petrie Mill site (redevelopment project), Council identified that development had the potential to cause an impact on a nationally threatened species (the koala). Consequently, in December 2016, Council referred the redevelopment project to the Federal Government as a ‘controlled action’ under the Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act) and included details on the proposed mitigation measures to manage potential environmental impacts. In January 2017, the Federal Government notified Council that they had completed their initial assessment of the referral, including a public consultation period, and agreed that the redevelopment project was a ‘controlled action’ under the EPBC Act. The Federal Government requested additional information from Council and advised that the second stage of the assessment process would need to follow their “assessment of preliminary documentation pathway”. Since January 2017, Council has been liaising with the Federal Government and working with consultants to prepare the additional information submission. The submission is planned to be lodged during April 2017. Upon the submission being deemed satisfactory, the Federal Government will provide Council with a direction to publish which requires a further public consultation period. In anticipation of the direction to publish Council’s approval to proceed with the required public consultation is necessary. OFFICER’S RECOMMENDATION 1. That Council, upon receiving a direction to publish from the Federal Government, undertake public

consultation on the environmental components of the Redevelopment of the Petrie Mill site project, in accordance with the Federal Government’s “assessment of preliminary documentation pathway”.

2. That Council authorise the Chief Executive Officer to do all things necessary to implement

recommendation 1.


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Moreton Bay Regional Council ITEM 2.1 PUBLIC CONSULTATION - ENVIRONMENTAL ASSESSMENT - REDEVELOPMENT OF THE PETRIE MILL SITE - DIVISION 7 - A15076494 (Cont.)

REPORT DETAIL 1. Background The Federal Government’s Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act) protects matters of national environmental significance (MNES), including nationally and internationally important flora, fauna, ecological communities and heritage places. The EPBC Act defines nine matters of national environmental significance being:

1. World heritage properties 2. National heritage places 3. Wetlands of international importance 4. Nationally threatened species and ecological communities 5. Migratory species 6. Commonwealth marine areas 7. The Great Barrier Reef Marine Park 8. Nuclear actions (including uranium mining) 9. A water resource, in relation to coal seam gas development and large coal mining development.

A person (or ‘proponent’) proposing to take an action, for example a development, must make a submission to the Federal Government if the proposed action has, will have, or is likely to have a significant impact on MNES. The redevelopment project has the potential to cause an impact on a nationally threatened species (the koala). To address potential environmental concerns, in December 2016, Council referred the redevelopment project to the Federal Government as a ‘controlled action’ under the EPBC Act. The referral detailed the redevelopment project and the proposed mitigation measures to manage potential environmental impacts. In January 2017, the Federal Government notified Council that they had completed their initial assessment of the referral, including a public consultation period, and agreed that the redevelopment project was a ‘controlled action’ under the EPBC Act. The Federal Government requested additional information from Council and advised that the second stage of the assessment process would be required to follow their “assessment of preliminary documentation pathway”, which included another public consultation period. The “assessment of preliminary documentation pathway” process involves:

1. Submitting additional information to the Federal Government in the form of a ‘Preliminary Documentation Report’ (PDR), for review and subsequent approval.

2. Publishing all referral documentation online and in hardcopy and inviting public submissions for a period of at least twenty (20) business days.

3. After the public consultation period closes, submissions are to be reviewed and integrated into an updated PDR.

4. The updated PDR is resubmitted to the Federal Government for assessment and is made available for public viewing.

5. The Federal Government undertakes a further review of the updated PDR and referral documentation, prior to making a determination and issuing an approval.

2. Explanation of Item Since January 2017, Council has been working with the Federal Government and consultants to prepare the additional information submission. The Federal Government has advised that the second stage of the assessment process, including public consultation, cannot commence until Council receives a direction to publish. The submission is planned to be lodged during April 2017. Upon the submission being deemed satisfactory, the Federal Government will provide Council with a direction to publish which requires a further public consultation period.


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The Federal Government’s direction to publish involves: 1. Public notice in the Courier Mail, inviting public submissions for a period of at least twenty (20)

business days, 2. Electronic copy of Council’s initial referral and PDR to be made available on Council’s website, 3. Hard copy of Council’s initial referral and PDR to be made available at Council’s Customer Service

Centres, and 4. Hard copy of Council’s initial referral and PDR to be provided to the Queensland Government’s

Department of Environment and Heritage Protection (Brisbane City) and the Federal Government’s Department of the Environment and Energy (Canberra).

To ensure that residents have an opportunity to discuss the referral and provide feedback directly to officers, a community information forum is proposed to be held during the public submission period. This will be in addition to the hardcopy and on-line versions of the referral on public display. In anticipation of the Federal Government providing a direction to publish Council’s approval to proceed with the required public consultation is necessary. 3. Strategic Implications 3.1 Legislative/Legal Implications

Public notification will be undertaken in accordance with the Environmental Protection and Biodiversity Conservation Act 1999 and direction to publish received from the Federal Government.

3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Environmental initiatives - plan, deliver and report on environmental and conservation initiatives, monitoring and education programs.

3.3 Policy Implications Public notification will follow the Federal Government’s assessment of preliminary documentation pathway and will align with Council’s Policy 38-2150-030 (Community engagement).

3.4 Risk Management Implications Notification to the Federal Government that the redevelopment project is a ‘controlled action’ under the Environmental Protection and Biodiversity Conservation Act 1999 demonstrated Council’s intention to manage the project in an environmentally sensitive manner. The Federal Government has acknowledged and agreed with Council’s assessment. This process has provided opportunities for public consultation on the redevelopment project and the proposed mitigation measures to manage potential environmental impacts.

3.5 Delegated Authority Implications Nil

3.6 Financial Implications The costs to undertake publication, branding and public notification is available within the allocated budget for the project.

3.7 Economic Benefit The redevelopment project protects and enhances environmental values on the site while facilitating environmentally sensitive development.

3.8 Environmental Implications The redevelopment project delivers conservation areas of high environmental value and important ecological function that promote the site’s connections to the broader environmental corridors of the Region. The redevelopment project also includes specific measures to protect and enhance the safety and wellbeing of the koala population across the site.


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3.9 Social Implications The redevelopment project protects and enhances environmental values on the site whilst facilitating significant infrastructure development.

3.10 Consultation / Communication Strategic Planning Department Major Projects Department Professor Peter Timms (University of the Sunshine Coast) Pine Rivers Koala Care Association Moreton Bay Koala Rescue Koala Action Incorporated Mango Hill and North Lakes Environment Group Wildlife Queensland Redcliffe Environmental Forum Dr Jon Hangar (Endeavour Veterinary Ecology)


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ITEM 2.2 DA/31318/2016/V2M - MATERIAL CHANGE OF USE - DEVELOPMENT PERMIT FOR MULTIPLE DWELLING (40 UNITS) - LOCATED AT 174 AND 176 MEIN STREET AND 10 ROCK STREET SCARBOROUGH, DESCRIBED AS LOTS 25 & 27 RP30471 AND LOT 4 RP87435 - DIVISION 5 APPLICANT: AEV Architects (Alex Enborisoff Architect) OWNER: Mr Fraser Somers, Mrs Jean Somers, Mr Ian Somers, Mrs Janice

Somers & Mrs Leslie Somers Meeting / Session: 2 PLANNING & DEVELOPMENT Reference: A14087284 : 28 March 2017 – Refer Supporting Information A14593684 Responsible Officer: AM, Planner (PED Development Services) Executive Summary

Applicable Planning Scheme Redcliffe City Planning Scheme 2005 Applicant AEV Architects (Alex Enborisoff Architect) Owner(s) Mr Fraser Somers, Mrs Jean Somers, Mr Ian Somers, Mrs

Janice Somers & Mrs Leslie Somers Site Address 174 and 176 Mein Street, and 10 Rock Street, Scarborough Property Description Lots 25 and 26 RP30471 and Lot 4 RP87435 Area Lot 25: 1,214m2

Lot 27: 1,214m2 Lot 4: 607m2

Total area: 3,035m2 Proposal Material Change of Use – Development Permit for a Multiple

Dwelling (40 Units) in two (2) stages Proposal Plans Refer to proposal plan in Appendices of this report. Assessment Level Impact Assessable Requested Approvals Material Change of Use - Development Permit Consistent / Inconsistent proposal

Consistent

Planning Scheme Details

Redcliffe City Planning Scheme (now superseded) Mixed Residential Zone Natural Features or Resources Overlay

Relevant Codes City Wide Code Mixed Residential Zone Code Residential Uses Code Natural Features or Resources Overlay Code

Application ‘properly made’ 29 January 2016 Information Request 26 February 2016 Referral Agencies Concurrence Agencies:

N/A Advice Agencies: N/A

Public Notification (Notice of Compliance received)

3 June 2016

Submissions Received Properly Made: eight (8) Not Properly Made: none

Decision Stage ends 2 May 2017 Is a Notation to the Planning scheme required?

No

Number of Existing Lots Three (3) Further Development Permits that may be required

• Development Permit for Building Work • Development Permit for Operational Works


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Moreton Bay Regional Council ITEM 2.2 DA/31318/2016/V2M - MATERIAL CHANGE OF USE - DEVELOPMENT PERMIT FOR MULTIPLE DWELLING (40 UNITS) - LOCATED AT 174 AND 176 MEIN STREET AND 10 ROCK STREET SCARBOROUGH, DESCRIBED AS LOTS 25 & 27 RP30471 AND LOT 4 RP87435 - DIVISION 5 - A14087284 (Cont.)

This application seeks a Material Change of Use - Development Permit for a Multiple Dwelling (40) units (in two (2) stages) situated at 174 and 176 Mein Street, and 10 Rock Street, Scarborough, on land described as Lots 25 and 26 RP30471 and Lot 4 RP87435. It is proposed to construct 40 multiple dwelling units on site. The subject site is located within the Mixed Residential Zone and has a total area of 3,035m2. The site is identified as being located within the Urban Footprint in the South East Queensland Regional Plan. The application was publicly advertised with eight (8) ‘properly made’ submissions received. The proposed development is considered to accord with the intent of the Redcliffe City Planning Scheme (the applicable planning scheme for this proposal), and is recommended to be approved, subject to conditions. The proposal was lodged with Council and deemed to be “Properly Made” on 29 January 2016. Accordingly, this application has been assessed in accordance with the Sustainable Planning Act 2009. OFFICER’S RECOMMENDATION A. That Council, in accordance with the Sustainable Planning Act 2009, approves a Material Change of

Use development application for Multiple Dwellings (40 Units) at 174 and 176 Mein Street and 10 Rock Street, Scarborough, described as Lots 25 and 26 RP30471 and Lot 4 RP87435, subject to the following conditions:

Approved Plans and Documents Plan / Document Name Reference Number Prepared By Dated First Floor & Second Floor 6226.DA.10 E AEV Architects 3/11/2016

Typical Unit 6226.DA.19 E AEV Architects 3/11/2016 Typical Unit 6226.DA.20.E AEV Architects 3/11/2016 Typical Unit 6226.DA.21 E AEV Architects 3/11/2016 Typical Unit 6226.DA.22 E AEV Architects 3/11/2016 Typical Unit 6226.DA.23 E AEV Architects 3/11/2016 Elevations 6226.DA.24 E AEV Architects 3/11/2016 Waste Management Plan 6226.DA.30 E AEV Architects 3/11/2016 Site Based Stormwater Management Plan 4870-2.0 Storm Water Consulting 22 July 2016

Plans to be Amended Plan / Document Name Reference Number Prepared By Dated Basement & Ground Level 6226.DA.07 E AEV Architects 3/11/2016

Mezzanine & Roof Deck (Optional) 6226.DA.13 E AEV Architects 3/11/2016

Indicative Sections 6226.DA.16 E AEV Architects 3/11/2016 Elevations 6226.DA.25 E AEV Architects 3/11/2016 Elevations 6226.DA.26 E AEV Architects 3/11/2016 Elevations 6226.DA.27 E AEV Architects 3/11/2016


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MATERIAL CHANGE OF USE - ALL STAGES

CONDITION TIMING

DEVELOPMENT PLANNING

1. Approved Plans and/or Documents

Undertake development generally in accordance with the approved plans and/or documents. These plans and/or documents will form part of the approval, unless otherwise amended by conditions of this approval.

Prior to commencement of use and to be maintained at all times.

2. Amended Plan Required

(a) Submit amended plans incorporating the following:

(i) Provide an amended Basement Parking Plan which indicates parking gradients modules in accordance with AS28890 (2.4.6.1) for parking measured parallel to the angle of parking and parking in any other direction;

(ii) Indicate the location of the proposed convex visibility mirror at entrance ramp;

(iii) Removal of the Roof Deck from the Stage 2 building

facing Rock Street, and the lowering of the overall building height of that building to a maximum of 12m (measured as the vertical distance between the natural ground level and the highest point of the building roof (apex) or parapet at any point, but not including load-bearing antenna, aerial, chimney, flagpole or the like).

(b) Obtain approval from Council for the amended plans in

accordance with the above. (c) Implement the requirements and recommendations of the

approved plan(s). The approved amended plan(s) will form part of the approval.

(a) & (b) & (c) Prior to any approval of Building Works.

3. Community Management Statement

Ensure that the Community Management Statement for the development reflects the following: (a) Car parking provisions; (b) Landscaping requirements; (c) Communal Open Space and Recreation areas; (d) Bin storage requirements and collection locations; and (e) Stormwater Management requirements.

Prior to the commencement of use or Council endorsement of any Community Management Statement, whichever occurs first and to be maintained at all times.


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4. Extent of Unit Development

Develop dwelling units on the site as follows: (a) 20 units containing two (2) Bedrooms; and (b) 20 units containing three (3) Bedrooms.

Prior to the commencement of use or Council endorsement of any Community Management Statement, whichever occurs first and to be maintained.

EXISTING BUILDINGS

5. DP63 Removal / Demolition of Buildings

(a) Remove / demolish the existing house located on the site. (b) Maintain the site in a clean and manageable state. Note: All relevant approvals must be obtained if removing materials containing asbestos from the site.

(a) Prior to

commencement of use

(b) Prior to works

commencing on site.

ACCESS AND PARKING

6. On-Site Car Spaces

(a) Provide at least seventy-eight (78) vehicle spaces on site,

consisting of:

(i) Seven (7) visitor spaces; and (ii) Seventy-one (71) resident spaces

(b) Provide for the manoeuvring of vehicles on site, generally in

accordance with the approved plan. Car spaces, access lanes and driveways shown on the approved plan must not be used for any other purpose.


7. Bicycle Parking Facilities

Provide for each unit a bicycle storage space of no less than 1.43m3 (based on dimensions of 1200mm (height) x 700mm (width) x 1700mm (length)). The spaces are to be protected from the

Prior to the commencement of use or Council endorsement


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weather and located either within the buildings or in a dedicated secure structure for residents of the development. Note: Bicycle parking areas cannot be included in the bulk storage areas. Refer to PSP - Residential Design for examples.

of any Community Management Statement, whichever occurs first and to be maintained.

BUILDING DESIGN

8. DP11 Colours, Materials and Finishes

(a) Submit a schedule of colours, materials and finishes that

achieves the following:

(i) Is consistent with the character of the area. (b) Obtain approval from Council for the schedule in accordance

with (a) above. (c) Implement the approved schedule of colours materials and

finishes.

(a) Prior to any

approval of Building Works.

(b) Prior to any

approval of Building Works.

(c) Prior to

commencement of use and to be maintained at all times.

9. Mezzanine Compliance

Ensure the mezzanine level at all times complies with the definition of ‘mezzanine’ in the Redcliffe City Planning Scheme 2005 generally as shown on the approved plans having an area no more than 75% of the area of the floor immediately below.

Prior to the issue of a development permit for building works and to be maintained at all times.

10. Building height

Provide certification from a suitably qualified person verifying:

a) the building height of the Mein Street facing building does not exceed 12 metres as per the administrative definition of ‘height’ as contained within the Redcliffe City Planning Scheme 2005;

b) The building height of the Rock Street facing building does not exceed 12 metres when measured as being the vertical distance between the natural ground level and the highest point of the building roof (apex) or parapet at any point, but not including load-bearing antenna, aerial, chimney, flagpole or the like).



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AMENITY

11. Amenity of the Area

Carry out the use so that there is no detrimental effect on the amenity of any person or property, resulting from the emission of noise, vibration, odour, air pollutants, glare, waste water, waste products, grit, oil or otherwise.

At all times.

12. Privacy Screening

Provide privacy screening or alternate treatments where: (a) Habitable room windows or balconies of above ground floor

dwelling units directly face another habitable room or balconies on the same site or an adjoining site that are within 9m; and/or

(b) Habitable room windows or balconies that overlook private

recreation areas of other dwelling units on the same site or an adjoining site.

Treatments may consist of one or more of the following:

(i) Sill heights at a minimum of 1.5 metres above floor level; or (ii) Fixed, tinted or opaque glazing in at least any part of the

fixed window or balcony balustrading between the floor level of the dwelling unit or balcony and 1.5m for windows and 1.2m for balconies; or

(iii) Sliding external screens (e.g. louvered panels), of durable weather resistant materials and with a maximum of 50% transparency.

Note: Balcony screening for the full height of the balcony is not to exceed 40% of the balcony.


13. Street Numbering and Building Names

Install unit and street numbering and lockable mail boxes conveniently located at the road frontage of the site. Ensure street numbers and any building names are prominently displayed at the road frontage of the site, to enable identification by emergency services.

Prior to the commencement of use or Council endorsement of any Community Management Statement, whichever


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occurs first and to be maintained.

14. DP31 Front Fencing (Residential)

Ensure that any front fencing is constructed to a maximum height of 1.8 metres generally in accordance with the approved plans.

Prior to commencement of use or endorsement of any Community Management Statement whichever occurs first and to be maintained at all times.

15. Screen Fencing

Construct a screen fence along the side and rear boundaries of the site where none already exists. Unless an alternative design is agreed to with the owner of the adjoining land, the screen fence is to be 1.8 metres in height and constructed of treated timber.

Prior to the commencement of the use or endorsement of any Community Management Statement whichever comes first and to be maintained at all times.

16. Clothes Drying Facilities

Provide external clothes drying facilities that are screened from adjoining properties and the street, or provide an electric clothes dryer within each dwelling unit


17. External Lighting

Install external lighting in accordance with AS4282-1997 - (Control of the Obtrusive Effects of Outdoor Lighting) or as amended.


18. Pedestrian Lighting

Any pedestrian areas utilised during night-time hours are to be installed with lighting in accordance with AS 1158.3.1 Pedestrian Area (Category P) Lighting – Performance and installation design requirements or as amended.



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19. Landscaping

(a) Submit a landscape plan prepared generally in accordance

with Schedule 4 – Landscaping and Planning Scheme Policy 12 Landscaping of the Redcliffe City Planning Scheme and other conditions of this approval.

The landscaping plan must also include the following:

(i) Landscaping (vegetation and/or fencing) treatments to

adequately screen electrical transformers, booster pumps or any other mechanical devices within the front boundary setback;

(ii) Deep planting zone with appropriate semi mature plantings within the front, rear and side setbacks;

(iii) Methods of achieving semi-mature along the southern boundary through raised planter boxes or similar;

(iv) Methods to protect trees on adjoining properties through construction activities (i.e. root ball protection or similar) to ensure on-going survival of adjoining vegetation;

(v) Crime Prevention Through Environmental Design (CPTED) principals;

(vi) Planting of street trees along the frontage of the site. (b) Obtain approval from Council for the Landscape Plan in

accordance with (a) above. (c) Provide and maintain landscaping in accordance with the

approved landscape plans.

Note: The assessment of this landscaping plan will require payment of an assessment fee in accordance with Council Fees and Charges Schedule current at the time of lodgment.

(a) Prior to works

commencing on site

(b) Prior to approval of

any Building Works.

(c) Prior to commencement of use and to be maintained at all times.

20. DPU Vegetation Protection – Adjoining Properties

Any construction works on site including excavations and management of stormwater must not compromise existing vegetation on adjoining properties. Vegetation on adjoining properties must not be compromised including any removal of tree roots unless written consent is obtained from an adjoining owner.


21. DP37 Waste Management

(a) Implement the approved waste management program; and

(a) Prior to

commencement of use


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(b) Manage waste in accordance with Council’s General Waste and Recyclable Waste Storage and Collection for Residential and Commercial Developments Policy (Policy No: 12-2150-141) and Technical Guideline.

(c) Provide a bin wash down facility connected to sewer as per section 2.6 of Council’s General Waste and Recyclable Waste Storage and Collections - Technical Guideline.

(b) Prior to


(c) Prior to


22. On Site Services

Ensure rainwater tanks, hot water tanks, gas bottles and air conditioners are; (a) located in the rear setback; or (b) located in the side setbacks and include screening (e.g.

fencing or landscaping) from view of any road frontage; or (c) entirely underground where located in the front setback. Note: Rainwater tanks are not permitted within easements.


23. Water and/or Sewerage

Submit to Council a Certificate of Completion or Provisional Certificate of Completion for the development from the Northern SEQ Distributor–Retailer Authority (Unitywater) confirming: (a) a reticulated water supply network connection is available to

the land; and (b) a sewerage network connection is available to the land; and (c) all the requirements of Unitywater have been satisfied.

Prior to commencement of use or endorsement of any Community Management Statement whichever occurs first.

24. Fibre Ready Telecommunications – Multi

(a) Provide Fibre-Ready telecommunications infrastructure

(Internal and External conduit paths) in accordance with NBN Co Guideline MDU Building Design Guide as amended, that:

(i) Includes a suitable building entrance facility (lead-in)

from the property boundary to the building entrance; and (ii) Has suitable space and access for the installation,

maintenance and repair of all elements up to and including the Network Termination Device (NTD) and

(a) Prior to

commencement of use or Council’s endorsement of any Community Management Statement, whichever occurs first.


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Power Supply Unit (PSU) or the likely location of a NTD and PSU for each dwelling unit; and

(iii) A conduit with draw string, from either the

telecommunication room or riser/closet location to each NTD or the likely location of each NTD.

(b) Provide certification to Council from the Installer or an RPEQ

engineer (electrical engineer) that the works and infrastructure required in (a) above has been done.

Note: 1. The location or the likely location of the NTD is determined by the owner in consultation with the electrician/electrical engineer. NBN Co have guidelines available to help determine the best location. 2. A template for certification is available from Council for the purpose of this condition.

(b) Prior to


25. Telecommunications Internal Wiring

(a) Install internal wiring (Category 6 or better) within each unit

from the expected location of any future Network Termination Device (NTD) for High Speed Broadband (based on the recommended locational criteria in the NBN Co Guideline (MDU Building Design Guide OR New Developments or NBN Co. Preparation and Installation Guide for SDUs and MDUs) to the same connection points in the unit that would have been or have been installed for telephone and television connections; including but not limited to bedrooms, family/living rooms, and study/office.

(b) Provide certification from the installer or an RPEQ engineer

(electrical engineering) that the wiring required in (a) above has been done.

Note: 1. A template for certification is available from Council for the purpose of this condition. 2. Installers are recommended to be a registered cabler.

(a) Prior to


(b) Prior to


26. DP15 Electrical Transformer

Ensure that where electrical transformers are located in the front setback it is screened so that the transformer is not visible from any road frontage and achieves the following; (a) A combination of screening device and landscaping; (b) The screening device is constructed of durable, weather

resistant materials; and

Prior to commencement of use or endorsement of any Community Management Statement whichever occurs first


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(c) Is integrated with the design of the development and positively contributes to the streetscape.

Note: The use of barbed wire or metal prongs is not permitted

and to be maintained at all times.

27. Electricity

(a) Provide undergound electricity to the building. (b) Provide evidence (e.g. Certificate for Electricity Supply to

Subdividers with Agreement Number or Certificate of Supply) demonstrating that an underground electricity supply network has been provided.

Prior to the commencement of use or Council endorsement of any Community Management Statement, whichever occurs first, and to be maintained at all times.

28. Internal Fire System

(a) External fire hydrant facilities are provided on site to the

standard prescribed under the relevant parts of Australian Standard AS2419.1 (2005) - Fire Hydrant Installations;

(b) A continuous path of travel having the following

characteristics is provided between the vehicle access point to the site and each external fire hydrant and hydrant booster point on the land:

(i) An unobstructed width of no less than 3.5m; (ii) An unobstructed height of no less than 4.8m; (iii) Constructed to be readily traversed by a 17 tonne

HRV fire brigade pumping appliance; (iv) An area for a fire brigade pumping appliance to stand

within 20m of each fire hydrant and 8m of each hydrant booster point;

(c) On-site fire hydrant facilities are maintained in effective

operating order in a manner prescribed in Australian Standard AS1851 (2013) - Routine service of fire protection systems and equipment;

(d) For development that contains on-site fire hydrants external

to buildings: (i) Those external hydrants can be seen from the

vehicular entry point to the site; or (ii) A sign identifying the following is provided at the

vehicular entry to the site:

1. The overall layout of the development (to scale) 2. Internal road names (where used); 3. All communal facilities (where provided);

Prior to commencement of the use or Council’s endorsement of any Community Management Statement, whichever occurs first, and to be maintained at all times.


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4. The reception area and on-site manager’s office (where provided);

5. External hydrants and hydrant booster points; 6. Physical constrains within the internal roadway

system which would restrict access by firefighting appliances to external hydrants and hydrant booster points; and

(e) For development that contains on-site fire hydrants external

to the building, those hydrants are identified by way of marker posts and raised reflective pavement markers in the manner prescribed in the technical note Fire hydrant indication system produced by the Queensland Department of Transport and Main Roads.

Note: 1. This condition does not apply to buildings that are required by the Building Code of Australia to have a fire hydrant system complying with Australian Standard AS 2419.1 (2005) – Fire Hydrant Installations or other firefighting facilities which provide equivalent protection.

DEVELOPMENT ENGINEERING

29. DE304 Construction Management Plan

(a) Submit a Construction Management Plan (CMP) prepared by

a suitably qualified person. The CMP is required to ensure the development works (including all construction, demolition and excavation) do not adversely affect the health, safety, amenity, traffic or environment in the surrounding area. The plan is to include (but is not limited to) at least the following:

• Proposed construction program; • Public safety, amenity and site security; • Operating Hours, Noise and Vibration Controls; • Air & dust management; • Stormwater runoff, erosion & sediment control; • Waste & materials refuse management; • Traffic management; • Construction materials delivery & storage; • Construction office accommodation; • Contractors vehicle parking arrangements; and

(b) Obtain approval from Council for the Construction

Management Plan.

(a) Not less than six (6)

weeks prior to any works commencing on site.

(b) Prior to works

commencing on site.


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(c) Implement the approved Construction Management Plan and keep a copy of the CMP on site at all times during construction.

Notes: The CMP should be based on the following: • Council will generally only approve early starts for large

concrete pours (e.g. monolithic concrete pours for basements and suspended floor slabs) during summer.

• Dewatering directly into Council’s stormwater system (pipes or overland flow) without appropriate water quality treatment/improvement is not acceptable.

• Materials unloading and loading must occur on-site unless prior written approval is given by Council.

• All construction office accommodation and associated temporary buildings is to be contained within the site or on a nearby site.

(c) At all times during construction of the development.

30. DE137 Acid Sulfate Soil Investigation and Management

(a) Undertake an Acid Sulfate Soil Investigation, to be prepared

by a qualified person. Soil sampling and analysis must be undertaken in accordance with procedures specified in Single State Planning Policy Water Quality Acid Sulfate Soils. The investigation must provide information on the depth and extent of any acid sulfate soils on site within this stage of development, as well as the severity of acid sulfate soils relevant to the proposed disturbance.

(b) Prepare an Acid Sulfate Soil Management Plan for Council

approval. All waters, including stormwater runoff, groundwater seepage and leachate from acid sulfate soils, must achieve the following quality prior to release from the site:

(a) A pH range of 6.5-8.5 pH units. (b) 50mg/L maximum TSS concentration (c) 0.3mg/L maximum total iron concentration (d) 0.2mg/L maximum total aluminium concentration (e) No visible plume at either the point of release from

the site or within a waterway. (c) Implement the requirements and recommendations of any

Council approved Acid Sulfate Soil Management Plan required by (b) above.

Undertake verification testing at the rate of one sample per 200m3 throughout the duration of the excavation phase of the development. The verification testing must be undertaken by a qualified person using the SPOCAS or Chromium Reducible Sulphur testing suite, and the results must be submitted to

(a) Prior to the

commencement of site works. OR Prior to approval of any operational works.

(b) Prior to the commencement of site works or Prior to approval of any operational works.

(c) While site works are

occurring.


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Council for appraisal when requested during construction and prior to commencement of use.

Groundwater monitoring is to be undertaken at a minimum of one location external to the area of excavation with the exact location to be agreed at the prestart meeting with Council’s delegate. Groundwater monitoring is to be undertaken prior to works commencing and weekly throughout construction for the following parameters:

(a) Level (in m AHD) (b) pH (c) Electrical conductivity

Results must be submitted to Council for appraisal when requested during construction and prior to commencement of use and must demonstrate that groundwater quality has not been adversely impacted by the works.

(d) Submit a Validation Report to Council at the completion of the

site works. The validation report is to demonstrate compliance with the approved Acid Sulfate Soils Management Plan.

Note: Council will only accept a ‘qualified person’ as being one of

the following:

(i) Registered Professional Engineer of Queensland (RPEQ); or

(ii) Environmental/Soil Scientist with current professional membership status at a relevant organisation (e.g. ASSSI, AIG; EIANZ; GSA)

Having met the above requirements, obtained a minimum of five (5) years professional experience in the field of acid sulfate soils.

(d) Prior to

commencement of use

31. DE302 Replace Existing Council Infrastructure

Replace existing Council infrastructure (including but not limited to street trees and footpaths) that is damaged as part of construction works, to a standard which is consistent with Council’s standards.

Prior to commencement of use.

32. DE303 Alterations and Relocation of Existing Services

Any alteration or relocation in connection with or arising from the development to any service, installation, plant, equipment or other item belonging to or under the control of the telecommunications



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authority, electricity authorities, the Council or other person engaged in the provision of public utility services is to be carried with the development and at no cost to Council.

33. DEU New Council Footpaths – Design & Construction

(a) Design and fully construct at no cost to Council, 1.5m footpath

along the frontage roads in Mein and Rock Street in accordance with Council’s design standards and relevant planning scheme code Probable Solutions current at the time of development.

Note: The current design standards and relevant Planning Scheme Codes are:

1. Planning Scheme Policy 10 This condition has been imposed under section 665 of the Sustainable Planning Act 2009.

(a) Prior to

commencement of use.

34. DEU Access, Internal Roadways, Parking and Servicing Areas

(a) Design, construct and maintain all accesses, internal

roadways, parking and servicing areas, in accordance with the approved plan(s) of layout. The works must be designed, constructed and maintained in accordance with good engineering practices and Council’s Planning Scheme requirements (refer PSP 10) unless conditioned otherwise.

(b) Provide a convex visibility mirror at the intersection of the

entrance ramp and Visitor parking area ramp.

(c) Provide certification from an RPEQ that all works have been designed and constructed in accordance with this permit condition.

(a) Prior to

commencement of use and to be maintained.

(b) Prior to

commencement of use

(c) Prior to commencement of use

35. DE512 Driveway Crossover

The driveway crossover from the constructed road to the site must be designed and built as a Type Vehicle Crossings Heavy Duty in accordance with IPWEA Standard Driveway Crossover Drawing RS-051, with levels complying with IPWEA Standard Road Verge Drawing RS-051. Provide certification from an RPEQ that all works have been designed and constructed in accordance with this permit condition.

Prior to lodging a request for compliance assessment of subdivision plans or commencement of use (whichever occurs first).


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Notes: (a) The internal access works must be designed to ensure the

correct line, level and layout is achieved for the driveway crossover.

(b) Where the works are designed by an RPEQ and subsequently certified as built to the design, Council does not require the submission of an operational works development application for the driveway crossover.

(c) Council will not accept driveway crossovers that do not conform to the above requirements.

36. DE604 Site Based Stormwater Management (Multiple Dwelling Developments)

(a) The Stormwater Management Strategy (SMS) provided in

support of the application is approved. (b) Provide on-site stormwater management measures in

accordance with the approved SMS and Council’s planning scheme and design standards. Detailed design of the stormwater management works shall conform to the approved SMS. Provide Council with “As Built” drawings and specifications of the stormwater management (quality and quantity mitigation) devices certified by an RPEQ. Provide certification from an RPEQ that all works have been designed and constructed in accordance with this permit condition.

(c) The landowner is responsible for the ongoing operation and

maintenance of the stormwater management devices to ensure the design discharge parameters are maintained for the life of the approved development.

(d) The stormwater quality devices located within the development

are to be maintained at regular intervals after commencement of the use by a suitably qualified contractor. A certificate of compliance from the maintenance contractor is to be kept on site and made available to Council Officers upon successful completion of each maintenance procedure. Maintenance certificates are to be kept on site for a minimum of 2 years.

(e) Approved wording is to be included in the

documentation/community management statement to bind the future owners and/or body corporate to undertaking the maintenance, repair and reporting for the on-site stormwater management devices.

(a) Note only. (b) Prior to the

commencement of use

(c) At all times after

commencement of the use.

(d) Ongoing at

maintenance intervals not exceeding the maintenance specifications in the approved SMS from the commencement of the use.

(e) Prior to the

commencement of use


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37. DE605 Stormwater Drainage - Lawful Discharge

Ensure that stormwater from the proposed development is lawfully discharged from the subject land without causing nuisance and annoyance to any person.

At all times.

38. DEU Stormwater Management & Drainage Infrastructure – Design & Construction

Design and construct at no cost to Council all necessary stormwater management and drainage works (internal and external to the site) in accordance with the approved Stormwater Management Plan and Council’s superseded Redcliffe planning scheme design standards. Note: The applicable design standards and relevant planning scheme codes are: Redcliffe Superseded Planning Scheme:

1. Planning Scheme Policy 10; and 2. Citywide Outcomes Code.

This condition has been imposed under section 665 of the Sustainable Planning Act 2009.


MATERIAL CHANGE OF USE - STAGE 1 ONLY

CONDITION TIMING


39. DP9 On-Site Car Spaces

Provide a minimum 67 vehicle spaces on site, that must comprise: (i) a minimum 60 resident spaces; and (ii) a minimum 7 visitor spaces clearly signposted for exclusive

use by visitors. Provide for the maneuvering of vehicles on site, generally in accordance with the approved plan. Car spaces, access lanes and driveways shown on the approved plan must not be used for any other purpose.



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40. Configuration of Lots

Amalgamate Lots 25 and 27 on RP30471 and Lot 4 on RP87435.



CONDITION TIMING


41. DP9 On-Site Car Spaces

Provide a minimum 11 resident vehicle spaces on site. Provide for the maneuvering of vehicles on site, generally in accordance with the approved plan. Car spaces, access lanes and driveways shown on the approved plan must not be used for any other purpose.


ADVICE

ASSESSMENT CODES AND POLICIES

1. DPA1 Aboriginal Cultural Heritage Act 2003

The Aboriginal Cultural Heritage Act 2003 commenced in Queensland on April 16, 2004. Under the Act, indigenous parties are key in assessing cultural heritage significance. The Aboriginal Cultural Heritage Act 2003 establishes a Duty of Care for indigenous cultural heritage. This applies on all land and water, including freehold land. The Cultural Heritage Duty of Care lies with the person or entity conducting the activity. Penalty provisions apply for failing to fulfill the Cultural Heritage Duty of Care. Those proposing an activity that involves additional surface disturbance beyond that which has already occurred on the proposed site need to be mindful of the Duty of Care requirement.


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Details of how to fulfill the Duty of Care are outlined in the Duty of Care Guidelines gazetted with the Act. Council strongly advises that you contact the relevant state agency to obtain a copy of the Duty of Care Guidelines and further information on the responsibilities of developer under the terms of the Aboriginal Cultural Heritage Act 2003.

2. DPA30 Adopted Charges

Payment of an Adopted Charge in accordance with Council’s Infrastructure Charges Resolution (No. 5) dated 1 September 2016 or as amended apply to this development approval. From 1 July 2014, Moreton Bay Regional Council no longer issues an Infrastructure Charges Notice on behalf of Unitywater for water supply and sewerage networks and therefore a separate Infrastructure Charges Notice may be issued directly to the applicant by Unitywater in respect to this development approval. Payment of Infrastructure Charges is to be in accordance with the Infrastructure Charges Notice issued with this development approval and any Infrastructure Charges Notice issued by Unitywater. From 1 July 2014, all Infrastructure Charges for infrastructure networks controlled by Unitywater (eg. water and/or sewerage) regardless of when the Infrastructure Charges Notice was issued are to be paid directly to Unitywater while Infrastructure Charges for networks controlled by Moreton Bay Regional Council will continue to be paid directly to Moreton Bay Regional Council.

3. DPA36 Telecommunications Infrastructure

Telecommunications Infrastructure to and within the development is to be in accordance with the Telecommunications Act 1997 and any other relevant legislation.


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REPORT DETAIL 1. Background

Prelodgement No prelodgement meeting or advice was provided for this application. Application Lodgement and Assessment Stages This development application was lodged on the 29 January 2016 (under the now superseded Redcliffe City Planning Scheme), seeking approval for a Material Change of Use - Development Permit for a Multiple Dwelling (40 Units). An information request was issued by Council identifying - amongst other things - that the bulk and visual impact of the building should be reduced, with particular reference to the roof top terrace, western elevation and separation of the buildings. Notable changes made by the applicant include reduction in height of the stair walls on the roof terrace, variation in colours and textures of the western façade and separation of the buildings by 5m. The recommendations of this report also include conditions requiring amendments to part of the development form (removal of the roof top terrace on the building facing Rock Street) to reduce building bulk and improve the interface with adjoining properties. Public Notification Eight (8) properly made submissions were received during the period of notification, and a summary of these submissions is provided in section 2.7.2 of this report. The majority of submissions expressed concerns of the height and scale of the proposal and the traffic impacts upon the local road network. It is noted that many of the submissions referred to the now current Moreton Bay Regional Council Planning Scheme definitions of building height, which differs from that of the Redcliffe City Planning Scheme of which this application was lodged under. Under the Redcliffe City Planning Scheme the building height is compliant with the intent of the area. Notwithstanding the recommendations of this report include a condition requiring removal of the roof top terrace on the building facing Rock Street. Car parking is also compliant with the planning scheme requirements and it has been demonstrated that the local road network is capable of accommodating the increased demand. Within the decision stage of the application minor amendments to the proposal plans occurred in response to the original information request. This for the most part was to the basement level of the development for compliance with Australian Standards.

2. Explanation of Item 2.1 Proposal Details

This application seeks a Material Change of Use - Development Permit for a Multiple Dwelling (40 units in two (2) stages) situated at 174 and 176 Mein Street, and 10 Rock Street, Scarborough, on land described as Lots 25 and 26 RP30471 and Lot 4 RP87435. The application seeks approval to construct forty (40) multiple dwelling units in two (2) separate three-storey buildings (including mezzanine) which is a ‘consistent’ land use activity within the Mixed Residential Zone. One building (consisting of 34 units) will be located over Lots 25 and 27 RP30471, and has a 40m frontage to Mein street, the other building will be constructed over Lot 4 RP87435 (consisting of 6 units), which has a 15m frontage to Rock Street. It is proposed that each building be constructed as its own ‘stage’ of the development.


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The overall height of both buildings (as defined by the Redcliffe City Planning Scheme) is 11.9m at the Mein Street and Rock Street frontages and also 11.9 metres at the rear of each site. The proposal is consistent with the three-storey and 12m height limit designation as specified on the Building Heights Map of the Redcliffe City Planning Scheme. Notwithstanding the recommendations of this report include a condition requiring removal of the roof top terrace on the building facing Rock Street.

The forty (40) units proposed consist of twenty (20) three-bedroom dwelling units and twenty (20) two-bedroom dwelling units. Units 301-314 are proposed in a two-level configuration and utilise a ‘mezzanine level’, upon which the upper level is a maximum of 75% of the floor area below. Units 101-214 are proposed in a single level configuration.

The application proposes a total of 1,969m2 of private open space or an average of 49.2m2 for each dwelling unit, generally provided in the form of private decks and balconies. Each private open space area is screened from the habitable spaces and private outdoor areas of the other units within the development. The development has been designed with the upper level balconies of proposed units 101, 110,112, 201-204, 214, 301-304 and 314 to face Mein Street and Rock Street, providing opportunities for high levels of casual surveillance of the streetscape. No communal open space or recreation facilities are proposed as part of the development, though the development does includes a total landscape area of 627.1m2 - including deep planting zones provided at the front, side and rear of the property.

Pedestrian access to both buildings will be gained via ground floor foyers, which are accessed from Mein Street to the west and Rock Street to the south.

Vehicular access to the site will be gained via a new single 6.2 metre wide crossover from Mein Street providing direct access to the basement level resident and visitor car parking. No vehicular access will be obtained from Rock Street. A total of eighty (80) car parking spaces, comprising 9 visitor and 71 resident spaces are proposed onsite.

2.2 Site and Locality

2.2.1 Existing Use Each of the parcels contain detached dwelling houses and associated outbuildings, which will be removed from the site.

2.2.2 Topography The site is relatively flat with a slight slope from north (10.25 AHD at northern property boundary of Lot 25) to south (9 AHD to the southern property boundary of Lot 4). 2.2.3 Surrounding Land Use The site and the surrounding area is located within the Mixed Residential Zone of the Redcliffe City Planning Scheme (and Next Generation Precinct of the Moreton Bay Regional Council Planning Scheme). The site is an irregular L shaped allotment and contains an area of 3,035m2 with a frontage of 40m to Mein Street and 15m to Rock Street. Mein Street and Rock Street both consist of a mix of single storey houses and Multiple Dwelling developments (predominately in the form of two-storey multiple dwelling units). The proposed three-storey building (including mezzanine) will not be the first development in this area to build to the three-storey and 12m building height limit permitted by the Redcliffe City Planning Scheme. Immediately to the south of the site, three (3) unit developments, which are all built to the three storey and 12m building height limit have been constructed. Notwithstanding the recommendations of this report


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include a condition requiring the height of the building facing Rock Street be reduced to a maximum of 12m above the natural ground level.

Direction Redcliffe City

Planning Scheme Zone

MBRC Planning Scheme

Current Land Use

North Mixed Residential Zone

General Residential Zone - Next Generation Neighbourhood Precinct

Multiple Dwelling

South Mixed Residential Zone

General Residential Zone - Urban Neighbourhood Precinct

Dwelling houses / Multiple Dwelling

East Mixed Residential Zone


Dwelling House

West Mixed Residential Zone


Dwelling House

2.3 State Planning Instrument Assessment

2.3.1 State Planning Regulatory Provisions (SPRPs)

An assessment against each of the State Planning Regulatory Provisions is set out as follows:

Name Designation Applicable Requirements Coastal Protection State Planning Regulatory Provision

Coastal Zone

The site is located in the Coastal zone, however the State Planning Regulatory Provision does not apply to the development as the site is located outside of the Coastal Management District.

State Planning Regulatory Provision (Adopted Charges)

None Not Applicable to Development Assessment however the SPRP has informed the Council’s Adopted Infrastructure Charges Resolution that is discussed in section 2.5.1 of this report.

State Planning Regulatory Provisions (Adult Stores)

None The development proposal is not for an Adult Store and therefore the State Planning Regulatory Provisions do not apply.

South East Queensland Koala Conservation State Planning Regulatory Provisions

None

The development proposal is not located in a Priority Koala Assessable Development Area or Koala Assessable Development Area and therefore the State Planning Regulatory Provisions do not apply.


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Name Designation Applicable Requirements Southeast Queensland Regional Plan 2009-2031 (SEQRP) State Planning Regulatory Provisions

Urban Footprint

The development proposal is for an urban activity in the urban footprint and there are no requirements in the State Planning Regulatory Provisions applicable to the development proposal.

2.3.2 State Planning Policy

On 2 December 2013, the single State Planning Policy (SPP) came into effect and includes interim development assessment requirements to be applied by Council until the SPP has been appropriately integrated into Council’s planning scheme applying to the subject land. For some state interests, the SPP includes a statutory code the development is required to be assessed against. Assessment against the SPP is set out as follows;

Applicable to the Development SPP Requirement Comment

State interest - Mining and Extractive Resources

☐ No

None

This site is not mapped as being within a Mining and Extractive Resource state interest area.

State interest - Biodiversity

☐ No

None

The site is not mapped as being within a Biodiversity state interest area.

State interest – Coastal Environment

☐ No

None

The site is not mapped as being within a Coastal Environment (Coastal Management District) state interest area.

State interest – Water Quality

☐ Yes Receiving Waters trigger Development: (1) avoids or otherwise minimises adverse

impacts on the environmental values of receiving waters, arising from: (a) altered stormwater quality or flow,

and (b) wastewater (other than

contaminated stormwater and sewage), and

(c) the creation or expansion of non-tidal artificial waterways, and

(2) complies with the SPP code: Water quality (Appendix 2).

SEQ Water Supply Catchment Trigger Development:

Not applicable. The proposal does not trigger this State Planning Policy requirement. The site is not within a potable water supply catchment area.


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(1) complies with the specific outcomes and measures contained in the Seqwater Development Guidelines: Development Guidelines for Water Quality Management in Drinking Water Catchments 2012, as if: (a) the specific outcomes are the

performance outcomes, and (b) the measures are the acceptable

outcomes. Acid Sulfate Soils Trigger Development: (1) avoids the disturbance of acid sulfate

soils by: (a) not excavating or otherwise

removing soil or sediment that contains acid sulfate soil (ASS), and

(b) not permanently or temporarily extracting groundwater that results in aeration of previously saturated ASS, and

(c) not undertaking filling that results in moving ASS below the water table, or

(2) ensures that the disturbance of ASS avoids or minimises the mobilisation release of acid and metal contaminants by: (a) neutralising existing acidity and

preventing the generation of acid and metal contaminants, and

(b) preventing the release of surface or groundwater flows containing acid and metal contaminants into the environment.

Applicable. The site has an elevation of less than 20m AHD and the proposed excavation exceeds 100m3. The recommendations of this report include a condition that the applicant undertake an Acid Sulfate Soils Investigation, prepared by a suitable qualified person, in accordance with the requirements of the State Planning Policy and Council’s Natural Features and Resources Overlay Code. Through appropriate conditions of development the proposal can satisfy the requirements of the State Planning Policy.

State interest – Emissions and Hazardous Activities

☐ No

None

The site is not mapped as being within an Emissions and Hazardous Activities state interest area.

State interest – Natural Hazards

☐ No

None

The site is not mapped as being within a Natural Hazard state interest area.

State interest – State Transport Infrastructure

☐ No ☐ Yes

None

The site is not mapped as being within a State Transport Infrastructure state interest area.


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State interest – Strategic Airports and Aviation Facilities

☐ No ☐ Yes

None

The site is not mapped as being within a Strategic Airports and Aviation Facilities state interest area.

2.4 Local Planning Instrument Assessment – Redcliffe City Planning Scheme

The site is located within the Mixed Residential Zone of the Redcliffe City Planning Scheme. The Overall Outcomes of the Mixed Residential Zone state the zone has a ‘character where low-rise multiple dwellings and a range of compatible housing forms are predominant’. The overall outcomes of the code acknowledge the intent of the zone is to transition into a higher density residential zone characterised by multiple dwellings whilst maintaining the existing character and amenity. The proposal is compliant with the Redcliffe City Planning Scheme for the determination of building height and the number of storeys, and has been measured in a manner that is entirely consistent with development on the Redcliffe Peninsula under the under the Redcliffe City Planning Scheme. Notwithstanding the recommendations of this report include a condition requiring the height of the building facing Rock Street be reduced to a maximum of 12m above the natural ground level.

2.4.1 Overall Outcomes As the development is unable to comply with Specific Outcome SO49 of the City Wide Code (refer to section 2.4.2 for discussion), an assessment against the Overall Outcomes of the City Wide Code is required.

Overall Outcome Compliance Discussion

A) General Citywide Overall Outcomes i) There are 6 urban villages in Redcliffe City, identified on the Zoning Plan, that support a mix of uses including convenience retail, a range of housing styles and employment opportunities, being – (a) Redcliffe Seaside Village; (b) Kippa-Ring Village; (c) Margate Village; (d) Clontarf Gateway Village; (e) Scarborough Seaside Village; and (f) Woody Point Village.

N/A The site is not located within an Urban Village.

ii) An Employment Node is located at Rothwell, identified on the Zoning Plan, that provides employment opportunities through a range of industry and business uses.

N/A The site is not located within an Employment Node.


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A) General Citywide Overall Outcomes iii) Development supports the role and function of the urban villages and the employment node with commercial development outside of these areas not detracting from economic vitality of the urban villages and the employment node.

Yes The proposed development does not include a commercial component, and the proposed residential development will support the role of function of the urban villages and employment nodes.

iv) Open spaces associated with natural systems including waterways or creeks and the foreshore are linked through open space corridors, or appropriate landscape treatments.

N/A The proposed development does not include public open space nor does the site form part of an open space link.

v) Ecological processes, natural systems, economic development and cultural, economic, physical and social well-being of people and communities are maintained and enhanced.

Yes The proposed development would maintain ecological processes and natural systems through appropriate stormwater management and management of potential acid sulfate soils through construction activities. The proposed development would contribute to economic development and economic well-being of communities through an increased residential population supporting existing commercial and retail sectors. The proposed development would provide appropriately located and designed residential development and contribute to housing choice in the locality.

vi) Development contributes positively to the amenity of the locality and does not cause adverse effects at levels beyond those commonly accepted for the adjoining use or zone by emission of ash; dust; fumes; grit; light; noise; odour; oil; radio or electrical interference; smoke; soot; steam; vapour; vibration; waste water; waste products; and other materials or substances.

Yes The proposed development would not result in commonly accepted adverse impacts by way of emission of ash; dust; fumes; grit; light; noise; odour; oil; radio or electrical interference; smoke; soot; steam; vapour; vibration; waste water; waste products; and other materials or substances.

vii) The social impacts of development are positive through maintaining and enhancing the

Yes The proposed building contains architectural features such as a mix of materials, recesses, projections, vertical blade features and


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A) General Citywide Overall Outcomes amenity and providing appropriate community services and facilities.

fenestrations to provide visual interest. The building is appropriately designed to manage the social impacts of amenity to the extent that can be reasonably expected within an urban environment with an allowable building height of three-storeys and 12m in height. The recommendations of this report include conditions requiring the building be fitted with privacy treatments (to manage the perception of loss of privacy and overlooking),the height of the building facing Rock Street be reduced to a maximum of 12m above the natural ground level and the removal of the roof top terrace from the building facing Rock Street.

viii) A sense of community and cultural identity is enhanced through landscaping, urban design, and streetscape works.

Yes The development proposes an appropriate urban design and landscaping response to help promote and enhance a sense of community identity. The recommendations of this report include a condition for a concrete footpath to be constructed along the frontage which coupled with the building and landscaping design, will enhance the Mein Street and Rock Street streetscapes.

ix) Development provides equitable access for the aged and people with disabilities.

Yes The proposed building will be required to comply with the relevant legislation at the time of a building works application, which will provide sufficient access for the aged and people with disabilities.

x) The City and individual developments have adequate transport, water, drainage, sewerage, electricity and telecommunications infrastructure.

Yes The proposed development would have appropriate access to transport, water, drainage, sewerage, electricity and telecommunications infrastructure.

xi) Development does not create a traffic problem or increase an existing traffic problem.

Yes The proposed development consolidates the overall number of access points/driveways to one (1) single crossover, which will allow for vehicles to both enter and exit the site in a forward movement (and


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A) General Citywide Overall Outcomes improvement on the existing situation). The proposed development generally achieves the required on-site car parking spaces suggested in the relevant codes.

xii) Development provides safe access from the road, on-site parking, loading and manoeuvring areas.

Yes The proposed development provides safe access from the road, on-site parking, loading and manoeuvring areas consistent with the provisions of the Redcliffe City Planning Scheme.

xiii) Buildings, the spaces around them and landscaping are attractive and contribute to the character and amenity of the City.

Yes The proposed building and associated landscaping would result in attractive development and contribute to the character and amenity of the City.

xiv) Development is designed to mitigate its impacts on adjacent zones and land uses.

Yes The site and the surrounding area are located with the Mixed Residential Zone. The Overall Outcomes of the Mixed Residential Zone states the zone has a ‘character where low-rise multiple dwellings and a range of compatible housing forms are predominant’. The overall outcomes of the code acknowledge the intent of the zone as being one that is to transition towards a higher density residential zone characterised by multiple dwellings whilst maintaining the existing character and amenity. The potential impacts on adjoining properties have been minimised by the design of the proposal (combination of setbacks, orientation and screening devices) and are consistent with what could reasonably be expected within a transitioning urban area with a building height limit of three-storeys and 12 metres. The recommendations of this report include conditions requiring the height of the building facing Rock Street be reduced to a maximum of 12m above the natural ground level


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A) General Citywide Overall Outcomes and the removal of the roof top terrace from the building facing Rock Street.

xv) Development is of a scale and form which: (a) enhances the amenity and attractiveness of the zone and preferred use area in which the development is located; (b) protects and enhances the City’s scenic landscapes, bayside location and low to medium density development; (c) supports the preferred pattern of development for the City where medium density development and community infrastructure is located within urban villages, low density development is located within residential areas and industrial development is located in the Employment Node; and (d) integrates with the existing and planned transport infrastructure including roads, public transport corridors and services, cycleways and pathways to maximise the efficient use and accessibility of the transport infrastructure.

Yes The proposed building would: (a) enhance the amenity and

attractiveness of the zone through high quality urban design;

(b) not impact on the scenic landscape or bayside location as it is a low-medium density development;

(c) support the preferred pattern of residential development by resulting in a consistent land use within the zone and a building consistent with the building heights map; and

(d) integrate with the existing and planned transport infrastructure in the locality.

xvi) Development contributes to the creation of pedestrian links and connections throughout urban villages and to major destinations such as schools and hospitals.

N/A The site is not located within an Urban Village location. The development would not compromise any future pedestrian links to major destinations.

xvii) Development contributes to safe environments.

Yes The proposed development would contribute to safe environments by increasing opportunities for passive surveillance over Mein Street and Rock Street.

xviii) Areas with indigenous cultural heritage significance are appropriately managed.

N/A The site has no known cultural heritage significance.

xix) Development is designed to complement topography and land form for drainage, soil suitability and stability.

Yes The proposed development addresses the existing topography of the site. Excavation works would be required on site for the construction of the basement car park. The proposed development would not result in a drainage


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A) General Citywide Overall Outcomes problem. Soil suitability and stability would be the subject of a building works application if the development were to be approved.

xx) All development, including structures is sited so as not to impede the flow of stormwater or the natural functions of a waterway.

Yes The applicant has provided a stormwater management plan demonstrating the proposed development would not impede flow or natural function of a waterway.

xxi) Renewable energy devices, water harvesting systems and other environmental design and construction techniques are incorporated into new development to address the effects of climate change.

Yes The proposed building will be required to meet all legislated energy efficiency ratings through a building works application.

B) Landscape Framework i) Scenic coastal landscapes and their contribution to the distinctive Redcliffe Peninsula landscape identity are maintained and enhanced.

Yes The proposed building will not impact on the landscape identity of the peninsula. The proposed building does however contains significant architectural merit to enhance the character and amenity of the area.

ii) Redcliffe City has a distinctive and memorable coastal architectural scale and character.

Yes The proposed building demonstrates high architectural merit through the use of strong vertical blades and wall planes, distinctive wall articulation with a mix of materials and colours that are compatible with its coastal location. The proposed building would not detract from the distinctive and memorable coastal architectural scale and character of the Redcliffe City

C) Urban Villages i) The function of the urban villages in supporting a mix of uses including convenience retail, a range of housing styles and employment opportunities is suitable for the scale, location and role of the individual urban village without adversely affecting the function of other urban villages.

N/A The site is not located within an Urban Village location.


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A) General Citywide Overall Outcomes ii) Urban Villages have attractive, interesting, vibrant, comfortable and accessible streets, public places, open spaces, active shopfronts and streetscapes with visual interest and public safety.


iii) Urban Villages create a sense of place and identity for its residents.


iv) The identity and attractiveness of the urban village is enhanced by a high standard of design, landscaping and streetscape works.


v) Urban villages foster community interaction.


D) The Employment Node i) The employment node provides employment opportunities in the City through a range of industry and business opportunities.

N/A The site is not located within an Employment Node location.

ii) Convenience retailing facilities are provided for the local residential community.


iii) The environmentally significant areas in and near the node are protected.


iv) The employment node is developed to promote effective links to the future Rothwell Public Transport Corridor.


2.4.2 Assessment of Applicable Codes

Applicable Codes Compliance with Code

Alternative Solutions Proposed (to the Probable Solutions)

Zone/ Locality Code Citywide Code SO49 Mixed Residential Zone Code N/A Development Codes Residential Uses Code SO21, SO33, SO34, Overlay Codes Natural Features or Resources Overlay Code

SO18


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The proposed design incorporates alternative solution/s that have demonstrated that the development is able to achieve the intent of the relevant specific outcomes. The alternative solutions are discussed below: These alternative solutions have demonstrated that the development is able to achieve the intent of the relevant specific outcomes, and are discussed below:

Specific Outcome Probable solution

City Wide Code SO49 Development acknowledges the contextual elements of building character elements and incorporates: a) vertical massing from articulation of building form with steps and recesses as illustrated on Figure 7; b) vertical blade feature walls and double blades as illustrated on Figure 8; c) articulation in the wall plane with engaged piers and modelling with small steps in the wall plane as illustrated in Figure 8; d) parapet walls that accentuate the vertical wall plane in Redcliffe Seaside Village as illustrated on Figure 9; e) use of curves and ‘S’ shapes in plan and elevation, particularly for verandah roofs, awnings and windows hoods as illustrated on Figures 8 and 10; f) shallow skillion roofs and propped eaves, particularly for verandah roofs, awnings and windows hoods as illustrated on Figure 11; g) tensile structures (materials that are capable of being stretched or are slender in form), particularly for verandah roofs, awnings and windows hoods, and shade structures as illustrated on Figure 12; h) balconies and verandahs and combined with window or wall enclosed balcony rooms; i) roof top look-outs and belvederes as illustrated in Figure 12; j) light colours with bright colours on elements; k) structures that are made of lightweight materials as illustrated on Figure 13.

PS49 No solution provided.

Alternative Solution/s Assessment S49 The applicant proposes an alternative solution to Specific Outcome SO49 of the City

Wide Code as the building design does not incorporate the use of curves and ‘S’ shapes in plan and elevation. The design instead utilises a modern design incorporating a combination of angles and straight lines.


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Residential Uses Code SO21 Setbacks to front, side and rear boundaries: a) ensure visual privacy for adjoining residences and recreation areas; b) reduce the bulk of the building; c) reduce overshadowing; d) reduce wind turbulence; e) permit a break in building facades in the street; f) permit planting of substantial vegetation on the site; g) ensure audible privacy; h) permit useable recreation space at ground level; i) permit separation of development; and j) permit a break in building facades to the side boundary. NOTE: Setbacks are not measured to eaves, roof top terrace balustrades, shade providing devices or privacy screening devices.

PS 21.1 Front, side and rear boundary setbacks for storey 1 (ground) are; a) 6.0m to the front boundary; and b) 1.5m to the side boundaries; and c) 5.0m to the rear boundary. PS 21.2 Front, side and rear boundary setbacks for storey 2 are: a) 6.0m to the front boundary; and b) 2.0m to side boundaries; and c) 5.0m to the rear boundary. PS 21.3 Front, side and rear boundary setbacks for storeys 3 to 6 are: a) 6.0m to the front boundary; and b) 4.5m to side boundaries; and c) 5.0m to rear boundary.

Alternative Solution/s Assessment SO21

The applicant proposes an alternative solution for the following suggested boundary setbacks: Ground Floor • 4.5m to front balcony of units 101,110 and 1m to balcony of unit 112 in lieu of 6m; • 1m to side boundary of unit 112 in lieu of 1.5m; • 3m to rear balcony of units 104, 105, 106, 107 in lieu of 5m. Level 1 • 4.5m to front balcony of units 202, 203 and 214 in lieu of 6m; • 5m to rear balcony of units 207, 208, 209 and 210, consistent with the Code at 5m. Level 2 • 4.5m to front balcony of units 302, 303 and 314 in lieu of 6m; • 3m to side balcony of units 304, 311, and 312 exceeding the Code at 1.5m; • 4.5m to rear balcony of units 307, 308, 309 and 310 in lieu of 5m. Level 3 • 4.5m to front balcony of units 302, 303 and 314 in lieu of 6m; • 3m to side balcony of units 304, 311, and 312 exceeding the Code at 1.5m; • 4.5m to rear balcony of units 307, 308, 309 and 310 in lieu of 5m.

The proposal therefore cannot comply with Specific Outcome SO49 of the City Wide Code and an assessment against the Overall Outcomes is necessary. See section 2.4.1 of this report.


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The proposed building generally complies with the suggested boundary setbacks as outlined in the probable solutions when measured to the wall of the building. The applicant seeks the alternative solution to allow the minor encroachment of balconies and the stairwell of the building on Storey 3. The alternative solution has been assessed and considered acceptable on the following grounds: • The building contains significant articulation through the use of recess and

projections on the horizontal and vertical plane and incorporates vertical massing to reduce the bulk of the building. Furthermore the majority of the building which encroaches the suggested setback is in the form of a semi-open balcony rather than a blank unarticulated wall or habitable space;

• The proposed setbacks (with minor encroachments of the suggested setbacks)

would not result in any substantial difference in the extent of overshadowing experienced on adjoining properties, nor result in any substantial difference in the extent of visual privacy experienced on adjoining properties. Furthermore it is noted the height of the building complies with the Building Heights Map which includes the site in a three-storey and 12m building height area;

• The proposed setbacks would not increase the likelihood of wind turbulence;

• The proposed setback permits appropriate breaks in the building façade through

the use of recesses on the main wall and projections of balconies; • The proposed setbacks (with minor encroachments of the suggested setbacks)

would not result in any substantial difference in the extent of audible privacy experienced to units on the same site or adjoining sites;

• The proposed setbacks would not result in any substantial difference in the extent

of useable open space at ground level. It is noted the proposed ground floor level setbacks are commensurate to those in the probable solution

• The proposed setbacks would allow for appropriate separation of current and

futures uses of adjoining land. In terms of the fire pump room encroachment, this facility has been screened with feature elements in keeping with the theme of the overall building, this reduces the visual appearance from the road frontage. The room itself is approximately 2m in height, being less than the ground level floor to ceiling height. The design of the building includes several architectural features that assist in reducing the building bulk including a varied roof form, significant recesses and projections through the use of balconies and accent features, varied use of materials including proposed natural materials such as wood and suitable setbacks. The design and siting of the building is considered to be acceptable. Based on this assessment, and the recommendations of this report which include a condition requiring appropriate privacy treatment to upper floor windows and balconies, it has is recommended that the alternative solution be accepted in this instance as the variation of building form through balcony articulation creates a building of stronger architectural merit.


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The alternative solutions proposed by the applicant ensure that the proposal achieves compliance with the specific outcome.

SO33 Car accommodation does not dominate

the appearance of the building from the street. PS33.2 Garages or carports or a combination have a maximum width of 6m or 50% of the width of the frontage whichever is lesser

Alternative Solution/s Assessment SO33 The applicant is proposing a driveway and garage entrance that is 6.2m in width

(slightly exceeding the Probable Solution), though the proposal meets the specific outcome as the security gate is in the basement and recessed behind the building. The total Mein Street road frontage is 40m, there the car accommodation does not dominate the street frontage. Therefore, the proposal complies with the corresponding specific outcome of the code.

SO34 Dwelling units are provided with appropriate, functional and effective recreation and landscaped areas.

PS 34.1 For multiple dwellings, a landscaped or recreation area of 50m2 per dwelling unit is provided on site; and PS 34.7 At least 10% of the total landscaped area is capable of being used for deep planting unimpeded by basements and other underground structures; and PS 34.8 To provide the 10% of the landscaped area for deep planting the minimum size for an area of deep planting is 30m2

Alternative Solution/s Assessment SO34 The application proposes a total of 1,969m2 of private open space or an average of

49.2m2 for each dwelling units, slightly below the suggested outcome of 50m2 The proposed balconies and courtyards range in area from 19.10m2 to 110.98m2. Each balcony meets the minimum suggested diameter of 3m and minimum area of 10m2 to ensure all private open space areas are useable and incorporated into the overall provision calculations. Further, it is acknowledged that the Scarborough foreshore is located approximately 300m from the site, providing resident access to recreation opportunities within a walkable distance. Each unit is provided with a useable private open space area in the form of a courtyard or balcony and appropriate landscaping can be achieved on site through the use of raised planter beds to achieve semi-mature vegetation and deep planting to create attractive landscaped areas. It is recommended that the alternative solution be accepted in this instance.


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2.5 Other Relevant Assessment

2.5.1 Moreton Bay Regional Council (MBRC) Planning Scheme

The Moreton Bay Regional Council Planning Scheme which commenced on 1 February 2016 identifies the following in relation to the land the subject of the development application. It must be noted that the application is assessable under the Redcliffe Planning Scheme but Council may give the weight it is satisfied is appropriate to the MBRC Planning Scheme, in assessing development application:

Zone General Residential Zone Precinct Next Generation Neighbourhood Overlay(s) Acid Sulfate Soils (Land between 5m and 20m AHD) Building Heights (Max 12m) Road Hierarchy Stormwater Catchment (Redcliffe Catchment) Scenic Amenity Place Type(s) Next Generation Neighbourhood

In reference to the proposed development, it would be identified in the new planning scheme as follows:

Definition (for MCU) Multiple Dwelling Lot Types (for RAL) N/A Level of Assessment Impact Assessable (due to building height) Consistency Yes

Natural Features or Resources Overlay Code SO18 The release of acid and associated metal contaminants into the environment is avoided by: a) not disturbing acid sulfate soils when excavating or otherwise removing soil or sediment, extracting groundwater or filling land; or b) treating and, if required, undertaking ongoing management of any disturbed acid sulfate soils and drainage waters.

PS 18.1 Avoid or minimise the disturbance of Acid Sulfate Soils by: a) not excavating or removing more than 100m3 of material identified as containing acid sulfate soils; and b) not permanently or temporarily extracting ground water that results in the aeration of previously saturated acid sulfate soils; and c)any filling in excess of 500m3 of material to depths greater than an average depth of 0.5m does not result in ground water extrusion from acid sulfate soils or the aeration of previously saturated acid sulfate soils from the compaction or movement of those soils.

Alternative Solution/s Assessment SO18 The site is mapped as potentially containing Acid Sulfate Soils.

The recommendations of this report include a condition that the applicant undertake an Acid Sulfate Soils Investigation, prepared by a suitable qualified person, in accordance with the requirements of the State Planning Policy and Council’s Natural Features and Resources Overlay Code. Through appropriate conditions of development the proposal can satisfy the requirements of the Specific Outcome.


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The proposed development, if lodged under the Moreton Bay Regional Council Planning Scheme, would exceed the maximum density requirements of the Next Generation Neighbourhood Precinct and the building height requirements of the Precinct. A maximum density of 75 dwellings per hectare is detailed in accordance with Performance Outcome PO1 of the Zone code, and the proposed development includes a residential density of 131 dwellings per hectare. Accordingly it would not achieve the overall outcomes of Zone code. The site is within an area identified as having a maximum height of 12 metres under the MBRC Planning Scheme. It is noted there is no specification on the total number of storeys permitted within the height limit, as building height is measured in metres - being the vertical distance between the ground level and the highest point of the building roof (apex) or parapet at any point. The proposal would not comply as the building is 15.8m high (when building height is measured from the natural ground level to the highest point as provided for by the MBRC Planning Scheme). Exceeding the 12 metres height overlay, the application as proposed would trigger impact assessment and would be subject to public notification. The recommendations of this report include a condition that requires the height of the Rock Street facing building to be lowered to 12m when measured as a vertical distance from the natural ground level. Subject to the recommendations of this report, the building facing Rock Street (as amended by conditions) would comply with the Building Heights Overlay of the MBRC Planning Scheme. Note, a multiple dwelling in the Next Generation Neighbourhood Precinct for forty (40) units would be code assessable were it to comply with the outcomes for building height. All other aspects of the proposed development (with the exception of a minor non-compliance ground floor rear balcony setback) are compliant with the provisions of the MBRC Planning Scheme.

2.5.2 Infrastructure Charges

In accordance with section 5 of the Council’s Infrastructure Charges Resolution No. 5 commencing on 1 September 2016 (ICR), the subject site is located in the identified Priority Infrastructure Area.

Levied Charge

In accordance with section 10 of the ICR, a Levied Charge is applicable to the development proposal and has been calculated as shown in the Infrastructure Charges Notice attached to this report taking into consideration any applicable credits or offsets. Levied Charge Credit

In accordance with section 14 of the ICR, a credit exists for the development based on the credit being the greater of the following amounts:

(a) Payment of previous charges or contributions

There is no record of a previous charge or contribution having been made in relation to the land in accordance with section 15 of the ICR. Accordingly, the credit available under this option is $0.00

(b) Lawful use of land


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An assessment of existing and previous lawful uses of the land has determined that a credit amount of $82,506.96 exists, and has been calculated based on 2 x dwelling houses and 4 x 2 bed units.

(c) Other development able to occur without a development permit

There is no other development able to be lawfully carried out without a development permit (including a development permit for Building Works). Accordingly, the credit available under this option is $0.00.

(d) Where clauses (a) - (c) above do not apply

Not Applicable as clause (a), (b) or (c) above applies.

Levied Charge Offset or Refund

The sited is not affected by a Trunk Infrastructure Requirement and therefore there is no offset or refund applicable to the development proposal.

Additional Trunk Infrastructure Costs

In accordance with section 650 of the Sustainable Planning Act 2009, an additional payment condition may be imposed if the proposed development; (a) generates infrastructure demand of more than what is required to service the type or

scale of the development assumed in the ICR, or

(b) requires new trunk infrastructure earlier than when identified in the ICR; or

(c) is located completely or partly outside the Priority Infrastructure Area,

and the development will impose additional trunk infrastructure costs on Council after taking into account the levied charge and any trunk infrastructure provided, or to be provided by the development. In this instance, having assessed the proposed development, it does not warrant the imposition of an additional payment condition.

2.6 Referrals

2.6.1 Concurrence Agencies

There were no Concurrence Agencies involved in assessing this application.

2.6.2 Advice Agencies

There were no Third Party Agencies involved in assessing this application. 2.6.3 Internal Referral

2.6.3.1 Development Engineering

Stormwater The Site Based Stormwater Management Plan prepared by Storm Water Consulting dated 22 July 16 is recommended to be approved. The proposal consists of underground detention tanks and a Storm360 filter system. The stormwater proposal will require a new


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external stormwater pipe to be constructed in Rock Street which will become Council infrastructure and will require an operational works approval. Fencing along the downstream eastern lot boundary is to be of a type which allows overland sheet flows to pass through. Access and Parking The proposed basement car parking complies with Council requirements for parking bay sizes, aisle widths and queue lengths. Vehicle manoeuvring generally complies with Council standards however vehicles are required to travel on the opposite side of the ramp road to enter the parking spaces in the visitor car parking area. A convex visibility mirror is proposed to be installed to improve sight lines for vehicles using the visitor car parking area. Ramp and parking grades do not comply with AS2890. Recommendations of this report include an amended plan condition requiring the location of the convex visibility mirror to be shown on the site plans, and to provide parking at the correct grades in accordance with Council Standards. Traffic Access to the development will be from Mein Street and will be left in left out only due to the existing median island along Mein Street. A pedestrian footpath is required for the full lot frontage in Mein Street in accordance with the Citywide Code and is as indicated on the applicant’s proposal. Site earthworks plan A site earthworks plan was requested to indicate the extent of earthworks and retaining walls on site but was not provided. It appears from the sections that there will be no significant alterations to the earthworks levels along the boundary which could cause any stormwater issues. Acid Sulfate Soils The development is below 20 metres AHD and excavations and or filling is required below 5 metres AHD and above the volume triggers, greater than 100m3 of disturbance or 500m3 of fill at an average depth of 0.5m. An investigation in accordance with the requirements of the Single State Planning Policy for Acid Sulfate Soils is required and will be conditioned.

2.6.3.2 Environmental Health

Noise There are no anticipated adverse noise impacts to sensitive uses. No noise conditions are recommended. Lighting The recommendations of this report include conditions to ensure suitable lighting is installed. Waste Management A waste management program has been provided and is acceptable for the proposed use. As a consequence the recommendations of this report include a condition that the development be undertaken in accordance with the waste management program.


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2.7 Public Consultation 2.7.1 Public Notification Requirements under the Sustainable Planning Act 2009 The application was required to undertake a public notification for a period of fifteen (15) business days. 2.7.2 Submissions Received There were eight (8) properly made submissions received in respect to this application. The matters raised within these submissions are outlined below:

Assessment of Submissions Issue Submitters raised concerns that the number of car parks proposed and potential impacts the development could have on on-street car parking. Discussion In accordance with the Redcliffe City Planning Scheme 2005, car parking is required to be provided at a rate of 1.75 spaces per dwelling for residents, and 1 space for every 5 units for visitors. These requirements equate to a minimum of 70 spaces on the site for residents, and a further eight (8) spaces for visitors (totalling 78 spaces). A total of seventy-eight (78) spaces are provided. The proposal complies with the Redcliffe City Planning Scheme and is sufficient to cater to the car parking needs of future residents. For comparison purposes, the MBRC Planning Scheme (adopted 1 February 2016) requires a car parking provision of one (1) space per dwelling for the proposed development (which would total a requirement for only 40 spaces across the whole development). This is not sufficient grounds for refusal of the application. Issue The developer has miscalculated the height of the Proposed Development as three (3) storeys and 12m in height. The rooftop terrace in the proposed plans is not included as a "storey" nor does it feature in the overall height calculations of the building. The definition of "storey" within the MBRC Scheme 2016, states that "a roofed structure on or part of a rooftop that does not solely accommodate building plant and equipment is a storey''. The new scheme provides a clear indication that the roof terrace should be included as a storey in the proposed development. This would make the proposed development four (4) storeys and not three (3) storeys. The definition of "height" and "building height" in the Superseded Scheme and the MBRC Scheme 2016 provides that the height should be calculated up to the ceiling of the rooftop terrace. The proposed plans only calculate the building height up to the mezzanine ceiling and not to the rooftop terrace ceiling, Therefore, on a proper construction, the height of the proposed development clearly exceeds 12m. Concerns that the living levels exceed the intent of the town plan within the zoned area through the use of interpretation loopholes. The proposed development in the allotted area is not an appropriate bulk scale given the properties it surrounds.


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Discussion Some of the submissions have extracted and used the administrative definitions (for height and storeys) of the Moreton Bay Regional Council Planning Scheme, which took effect on 1 February 2016. This development application is being assessed against the Redcliffe City Planning Scheme, which is the relevant planning scheme for this this application. The definition of height within the Redcliffe City Planning Scheme is as follows: “Height - means the distance measured in a vertical plane between the natural ground level or basement podium level and the uppermost ceiling of the building where the wall connects with roof or where there is no ceiling, the highest part of the wall connects with the roof, whichever is the greater.” The site is mapped under the Redcliffe City Planning Scheme as being within the maximum 12 metres and 3 storey building heights area. The proposal includes a total building height of 12 metres and 3 storeys, as the mezzanine, rooftop terrace and basement car park (where it does not protrude more than 1.5 metres about natural ground level) are not included within the storey definition under the Redcliffe City Planning Scheme. That said, the recommendations of this report include conditions requiring the removal of the roof top terrace from the ‘Stage 2’ building facing Rock Street so that the development, when viewed from Rock Street, is of an appropriate bulk and scale in the context of the existing and desired streetscape of that area. A condition requiring the height of the building facing Rock Street be reduced to a maximum of 12m above the natural ground level has also been recommended. The proposal is therefore compliant with the Redcliffe City Planning Scheme for the determination of building height and the number of storeys, and has been measured in a manner that is entirely consistent with development on the Redcliffe Peninsula under the Redcliffe City Planning Scheme. This is not sufficient grounds for refusal of the application. Issue The proposed development is in conflict with Overall Outcomes (2B), (2C), (2D), (2E) and (2)(F))(i)ii) and SO5 (including the corresponding PS5,1), S06 and SO7 of the Mixed Use Zone Code. The height and scale of the Proposed Development will result in a medium density building which:

• exceeds the number of storeys and height specified in the Building Heights Plan; • is not designed to protect or enhance the existing and planned amenity of the area; • does not, in any way, integrate with the low density detached houses surrounding the proposed

development; • does not have regard to the privacy and building form of the adjacent land uses; and • does not have the character, bulk, scale, shape, size, height or design which accords with the

surrounding low density area, The proposed development is in conflict with numerous provisions of the General Residential Zone Code in the MBRC Planning Scheme, for the reasons stated above. As it is clear that the Development is in conflict with both the Superseded Scheme and the MBRC Planning Scheme, the proposed development should be refused by Council. Discussion Some of the submissions have extracted and used the administrative definitions (for height and storeys) of the Moreton Bay Regional Council Planning Scheme, which took effect on 1 February 2016. This development application is being assessed against the Redcliffe City Planning Scheme, which is the relevant planning scheme for this this application. The definition of height within the Redcliffe City Planning Scheme is as follows:


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“Height - means the distance measured in a vertical plane between the natural ground level or basement podium level and the uppermost ceiling of the building where the wall connects with roof or where there is no ceiling, the highest part of the wall connects with the roof, whichever is the greater.” The site is mapped as being within the maximum 12 metres and 3 storey building heights area. The proposal includes a total building height of 12 metres and 3 storeys as the mezzanine, rooftop terrace and basement car park (where it does not protrude more than 1.5 metres about natural ground level) are not included within the storey definition. The measurement of building height and definition of storey are as set out in the now superseded Redcliffe City Planning Scheme. Although now superseded it is the relevant Planning instrument against which the proposal is assessed given the application was properly made on 29 January 2016. The proposal is therefore compliant with the Redcliffe City Planning Scheme for the purposes of determining the maximum building height and permitted number of storeys. The site and the surrounding area are located within the Mixed Residential Zone of the Redcliffe City Planning Scheme. The Overall Outcomes of the Mixed Residential Zone state the zone has a ‘character where low-rise multiple dwellings and a range of compatible housing forms are predominant’. The overall outcomes of the code acknowledge the intent of the zone is to transition into a higher density residential zone characterised by multiple dwellings whilst maintaining the existing character and amenity. The potential impacts on adjoining properties would be minimised by the design and are consistent with what could reasonably be expected within a transitioning urban area with a building height limit of three-storeys and 12 metres. Mein Street and Rock Street both consist of a mix of single storey houses and Multiple Dwelling predominately two-storey multiple dwelling units. However, the proposed three-storey building (including mezzanine) will not be the first development in this area (between Mein Street and Rock Street) to build to the three-storey and 12m building height limit permitted by the Redcliffe City Planning Scheme. Immediately to the south of the site, three (3) unit developments have been built to the three storey and 12m building height limit. The Overall Outcomes for the Mixed Residential Zone seeks a diversity of styles and types of dwellings, including low-rise multiple dwellings. The proposal is compliant with the Redcliffe City Planning Scheme for the determination of building height and the number of storeys, and has been measured in a manner that is entirely consistent with development on the Redcliffe Peninsula under the Redcliffe City Planning Scheme. Notwithstanding the compliance with the 12m building height limit (as measured under the Redcliffe City Planning Scheme) the recommendations of this report include a condition that requires the height of the Rock Street facing building to be lowered to 12m when measured as a vertical distance from the natural ground level. This is not sufficient grounds for refusal of the application. Issue The proposal is unable to comply with Overall Outcomes of the Mixed Use Zone code as the proposed height and scale are inconsistent with the existing and planned amenity of the surrounding area, does not integrate within the existing low density detached housing, does not provide for the continued privacy and built form for adjacent land uses. Overall Outcomes for Mixed Use Zone: A) The Mixed Residential Zone provides a diversity of styles and types of dwellings. B) The Mixed Residential Zone has a character where low rise multiple dwellings and a range of compatible housing forms are predominant. C) Development is designed to integrate with existing and planned development in the


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Mixed Residential Zone. D) Development is designed and constructed to protect and enhance the existing and planned amenity and character of the Mixed Residential Zone. E) Development is of a type, scale and form which is consistent with the existing and planned development in the Mixed Residential Zone and Preferred Use Area. F) Development in the Mixed Residential Zone has the following characteristics:

i)The character, location, siting, bulk, scale, shape, size, height, density, design and external appearance of the development accords with the existing and planned development within the zone and preferred use area; and ii) The development has a positive impact on the landscape, scenic amenity and streetscape of the zone and preferred use area; and iii) The development does not generate greater traffic movements or hazards than is reasonably expected in the zone;

(a) Parking areas on the premises and off the premises; or (b) The number or type of vehicle movement; or (c) The manner of access and manoeuvring to the development; and

iv) The capacity of the road network in the zone is suitable for the development; and v) The development has a reasonable level of accessibility by all modes of transport including pedestrian, cyclist, public transport and private vehicular access, that is appropriate to the development; and vi) An adequate level of infrastructure and services is available to service the development and any infrastructure and services upgrading carried out as a consequence of the development is within the limits reasonable expected for the zone; vii) Noise generated by the development is within the levels expected for the zone; viii) The development does not result in an unreasonable risk or hazard to the development or adjoining premises; and ix) The disposal or storage of wastes and other materials will not result in visual blight, environmental harm, environmental nuisance, a nuisance or degradation of the nature conservations values of the zone; and x) The development does not generate negative community impact including impacts on:

(a) Community identity, cohesion and cultural practises; and (b) Community health and well-being; and (c) Access to community services and facilities required to support the needs of the community; and (d) Personal safety; and (e) Property security; and (f) Housing choice, mix, cost and location; and (g) Access to employment and education; and

xi) The development does not generate adverse economic impacts on existing or planned facilities or services.

G) The Mixed Residential Zone provides community services that support local residents needs. H) The Mixed Residential Zone provides businesses and shops that support existing local commercial centres and offer services to local residents only. Put simply the development is too large as it significantly exceeds the height, bulk and scale controls of the planning scheme. The gross overdevelopment means that the proposed development exceeds the reasonable expectations of the residents in the area and consequently impacts high level of amenity currently enjoyed by all of the residents in the area.


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Discussion The site and the surrounding area are located within the Mixed Residential Zone of the Redcliffe City Planning Scheme. The Overall Outcomes of the Mixed Residential Zone state the zone has a ‘character where low-rise multiple dwellings and a range of compatible housing forms are predominant’. The overall outcomes of the code acknowledge the intent of the zone to transition into a higher density residential zone characterised by multiple dwellings whilst maintaining the existing character and amenity. The potential impacts on adjoining properties would be minimised by the design and are consistent with what could reasonably be expected within a transitioning urban area with a building height limit of three-storeys and 12 metres. The height of the building does not exceed 12m as per the administrative definition of ‘height’ as contained within the Redcliffe City Planning Scheme. The number of storeys does not exceed three (3) as per the administrative definitions of ‘storey’ and ‘mezzanine’ as contained within the Redcliffe City Planning Scheme. The proposed building would: (a) enhance the amenity and attractiveness of the zone through high quality urban design; (b) not impacting on the scenic landscape or bayside location as it is a low-medium density

development; (c) support the preferred pattern of residential development by resulting in a consistent land use

within the zone and a building consistent with the building heights map; and (d) Integrate with the existing and planned transport infrastructure in the locality. That said, the recommendations of this report include conditions requiring the removal of the roof top terrace from the ‘Stage 2’ building facing Rock Street so that the development, when viewed from Rock Street, is of an appropriate bulk and scale in the context of the existing and desired streetscape of that area. Mein Street and Rock Street both consist of a mix of single storey houses and Multiple Dwelling predominately two-storey multiple dwelling units. However, the proposed three-storey building (including mezzanine) will not be the first development in this area (between Mein Street and Rock Street) to build to the three-storey and 12m building height limit permitted by the Redcliffe City Planning Scheme. Immediately to the south of the site, three (3) unit developments have been built to the three storey and 12m building height limit. The Overall Outcomes for the Mixed Residential Zone seeks a diversity of styles and types of dwellings, including low-rise multiple dwellings. This is not sufficient grounds for refusal of the application. Issues The development will result in significant amenity impacts, including overshadowing, overlooking, loss of breezes and noise to adjoining properties. The 'L' shape of this proposal and its height will shade the three residences at 12, 14, and 16 Rock Street. These are low set cottages and at least one has solar panels. This is a precedent that bothers me greatly. I would hate for it to become acceptable to build a unit block that makes useless the thousands of dollars’ worth of solar panels I have on my roof. If we are heading towards a clean, green, renewable energy world and doing our bit to halt climate change, it is inconceivable that anyone should be permitted to block one's access to the sun for the biggest part of the day. Gardens would be denied their winter sun and would suffer as a result. Gardens have very real benefits both aesthetically and for adding value to the home. They are good for your health too. It is a very real cost to lose your winter sun as gardens can be a large investment for home owners.


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The developer has conveniently failed to provide shadow diagrams to demonstrate the proposed developments impact of overshadowing on the adjoining properties. It is likely that such diagrams will show that the proposed development will overshadow the adjoining properties for extensive periods of the day. The built form will also impact the seaside breezes and air flow which our client’s property currently enjoys. Both the sunlight and sea breezes are important and valued features for a home which is in such close proximity to the Scarborough foreshore. In addition to overshadowing and loss of breezes, there will be unacceptable impacts on privacy. Proposed Units 211, 212, 213, 311 and 312 will have balconies which directly overlook adjoining property and the surrounding homes on Rock Street. These balconies will allow the residents to directly look into homes as there are no proposed screening mechanisms such as opaque glass or screening balustrades. It is requested that council consider placing conditions on the development application that require the installation of privacy screens to theses windows. Discussion The site is located within a three-storey (12m) high area under the building heights map contained within the Redcliffe City Plan. The height of the building does not exceed 12m as per the administrative definition of ‘height’ as contained within the Redcliffe City Planning Scheme. The number of storeys does not exceed three (3) as per the administrative definitions of ‘storey’ and ‘mezzanine’ as contained within the Redcliffe City Planning Scheme. The plans received confirm that the use of mezzanines complies with the administrative definition contained within the Redcliffe City Planning Scheme. While the proposed development may result in overshadowing and loss of solar exposure, the height and scale of the development complies with the Redcliffe City Planning Scheme, and loss of amenity experienced would be within reasonable expectations for land included within the Mixed-Residential Zone (three-storey and 12m height limit area). That said, the recommendations of this report include conditions requiring the removal of the roof top terrace from the ‘Stage 2’ building facing Rock Street so that the development, when viewed from Rock Street, is of an appropriate bulk and scale in the context of the existing and desired streetscape of that area. Further, the removal of the roof top terrace from the Rock Street building will lessen the potential of overshadowing and overlooking of the adjoining residences. Mein Street and Rock Street both consist of a mix of single storey houses and Multiple Dwelling predominately two-storey multiple dwelling units. However, the proposed three-storey building (including mezzanine) will not be the first development in this area (between Mein Street and Rock Street) to build to the three-storey and 12m building height limit allowable under the planning scheme. Immediately to the south of the site, three (3) unit developments, which are all built to the three storey and 12m building height limit have been constructed. The Overall Outcomes for the Mixed Residential Zone seeks a diversity of styles and types of dwellings, including low-rise multiple dwellings. The proposed building adequately addresses the street with a clear and legible building entrance and windows and balconies overlooking the street. The length of the building is appropriate for the site. The recommendations of this report include conditions to reduce the impacts of privacy and overlooking of adjoining sites (including the conditions recommending screening be provided for units 211, 212, 213, 311 and 312 and any other balconies that may result in overlooking as well as the removal of the roof top terrace from the Rock Street facing building). This is not sufficient grounds for refusal of the application.


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Issue Concern that the information and plans provided do not sufficiently detail the impacts that the excavation for a basement car park may have on the adjoining properties (including land, structures, foundations and underground services) or how it may be mitigated. Concern also raised that construction activities will create ongoing safety issues for pedestrians on the opposite footpath. Discussion Construction of the development including excavation will be undertaken in consideration of the existing site conditions and is the responsibility of the developer (including the building certifier, builder and engineering consultants) at the time of making applications for Building Works Approval. It is acknowledged that there will be disruption during construction. Recommendations of this report include a condition requiring the preparation (and submission to Council for approval) of a construction management and traffic management plan prior to the commencement of work to address the issues about the temporary impacts on vehicular and pedestrian movements in the area while construction activities are being carried out. This is not sufficient grounds for refusal of the application. Issue Why is another unit development required when occupancy rates in the area are low? There is no need for this development. Discussion The proposal is a consistent land use within the Mixed Residential Zone and complies with the development outcomes expected by the Redcliffe City Planning Scheme. The need for additional residential development is not a relevant planning ground for a land use that is consistent with the policy expectations of the planning scheme. Furthermore, no evidence has been provided to demonstrate there is no need for further residential development in the locality. The availability of housing stock for sale is not a valid town planning consideration. This is not sufficient grounds for refusal of the application. Issue The developer incorrectly states that it has complied with the setback requirements of the scheme. A "setback" is defined as "For a building or structure, the shortest distance measured horizontally from the outer most projection of a building or structure to the vertical projection of the boundary of the lot." A review of the ground floor plan shows that the setbacks have been incorrectly measured. For example the 6m front setback has not been calculated from the deck of Unit 101 which would seem to be the outer most projection of the development. It is likely that the front setback would be approximately 4m which is in conflict with the setback requirement. The proposed development has sought generous relaxations. These relaxations of the setback requirements will amplify the visual bulk of the building and will intensify the amenity impacts. The units are not set back enough to limit impact of adjoining property.


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Discussion The application does propose alternative solutions to the boundary setbacks identified in the Probable Solutions of the Residential Uses Code (PS21.1 to PS21.5) of the Redcliffe City Planning Scheme, as follows:

Building Level Probable Solution of the Residential Uses Code

Proposed

Basement: N/A N/A

Ground (Storey 1): Front: 6m

6m (with 4.5m to balcony of units 101,110 and 1m to balcony of unit 112 as an Alternative Solution)

Side: 1.5m 1.5m (with 1m to unit 112 as an Alternative Solution) Rear: 5m 5m (with 3m to balcony of units 104, 105, 106, 107 as an Alternative

Solution) Level 1 (Storey 2): Front: 6m

6m (with 4.5m to balcony of units 202, 203 and 214 as an Alternative Solution)

Side: 2m 3m (Exceeds Probable Solution) Rear: 5m 5m (with 4.5m to balcony of units 207, 208, 209 and 210 as an Alternative

Solution) Level 2 (Storey 3): Front: 6m


Side: 4.5m 4.5m (with 3m to balcony of units 304, 311,and 312 as an Alternative Solution)

Rear: 5m 5m (with 4.5m to balcony of units 307, 308, 309 and 310 as an Alternative Solution)

Mezzanine (Storey 3): Front: 6m


Side: 4.5m 4.5m (with 3m to balcony of units 304, 311,and 312 as an Alternative Solution)

Rear: 5m 5m (with 4.5m to balcony of units 307, 308, 309 and 310 as an Alternative Solution)

The proposed building generally complies (alternative solutions) with the suggested boundary setbacks as outlined in the probable solutions when measured to the wall of the building, and the development has been designed taking into account the desired density and character of the area, specifically the development has been design to accord with the requirements of Specific Outcome SO21. The alternative solutions are proposed (identified in the above table) on the following grounds:

• The proposed setbacks would not result in any substantial difference in the extent of visual privacy experienced on adjoining properties. The extent of privacy and overlooking experienced are within the reasonable expectations of a property included within the Mixed Residential Zone and within a three-storey and 12m building heights area;

• The building contains significant articulation through the use of recesses and projections on the horizontal and vertical plane and incorporates vertical massing to reduce the bulk of the building. Furthermore the majority of the building which encroaches the setbacks outlined in the Probable Solutions is in the form of a semi-open balcony rather than a blank unarticulated wall or habitable space;

• The proposed setbacks would not result in any substantial difference in the extent of overshadowing experienced on adjoining properties. Furthermore it is noted the height of the building complies with the Building Heights Map which includes the site in a three-storey and 12m building height area;

• The proposed setbacks do not increase the likelihood of wind turbulence;

• The proposed setback permits appropriate breaks in the building façade through the use of recesses on the main wall and projections of balconies;


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• The proposed setbacks would not result in any substantial difference in the extent of planted vegetation on the site. It is noted the proposed ground floor level setbacks are commensurate to those in the probable solution;

• The proposed setbacks would not result in any substantial difference in the extent of audible privacy experienced to units on the same site or adjoining sites;

• The proposed setbacks would allow for appropriate separation of current and futures uses of adjoining land.

The proposed building is highly articulated and incorporates significant recesses in the built form. This is not sufficient grounds for refusal of the application. Issue There was no consultation by the developer with me (or my neighbours) prior to this development application. This development has been on the drawing board since 28 January 2016 however I only received notice on 13 May 2016 and given 3 weeks to comment. I have just returned from overseas leave and submit this objection within the required time period but request further time for petition, legal, or other advice as required. Discussion The developer is not required to consult with the adjoining properties prior to lodging a Development Application. The proposed development is Impact Assessable. As this is an Impact Assessable proposal, the applicant is required to publicly notify the whole of the development application under the provisions of section 297 of the Sustainable Planning Act 2009 with respect to: • Publishing a notice at least once in a newspaper circulating generally in the locality of the land; • Placing a notice on the land in the way prescribed under the Sustainable Planning Regulations

2009; • Giving a notice to the owners of all land adjoining the land.

The notice must be in the approved form and maintained on the land for a minimum of fifteen (15) business days pursuant to section 298(1)(b) of the Sustainable Planning Act 2009. The Applicant’s Notice of Compliance was received by Council on 24 May 2016 following the completion of public notification. A Statutory Declaration, the Notice of Compliance is taken to be sufficient evidence that the applicant undertook public notification in accordance with the above requirements SPA 2009. This is not sufficient grounds for refusal of the application. Issue The development would limit options for re-sale as no private individual would be interested in purchasing the remaining individual properties - residents would basically lose valuable market opportunities to sell prime location property to individuals, on its own… existing residents in the area would likely be limited in sales potential only to a developer if neighbours also chose to sell at the same time. Discussion The impact on property prices, saleability or vacancy rates are not relevant planning considerations. Furthermore, no evidence has been provided to substantiate these claims. This is not sufficient grounds for refusal of the application. Issue Lowering the water table.


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The units that have been built in the area have underground car parks. Many have had to pump out ground water from our existing spring to keep car parks dry. This high ridge has always had ground water and this has sustained the large trees that have always grown here. This ground water made its way to the sea and sustained trees along the way. The water table has dropped with the excavations and pumping and large trees have suffered as a result. The more large units that are built here the more this ground water is affected. With the warming and drying of our climate, surely we should not be damaging the ground water. Discussion The excavation on site is proposed to approximately 2.3m deep at the western boundary to 1.8m at the southern boundary. It is considered that the required excavation works will not adversely impact on the level of the water table. Construction of the development including excavation will be undertaken in consideration of the existing site conditions and is the responsibility of the developer (including the building certifier, builder and engineering consultants). It is acknowledged that there will be disruption during construction. The recommendations of this report include a condition requiring the applicant prepare - and submit to Council for approval - a construction management prior to the commencement of work to address the issue. This is not sufficient grounds for refusal of the application. Issue Submitter is disappointed that number 10 Rock Street is to be torn down. I would have expected it to have some heritage value as part of a unique set of quaint identical cottages all named after different flowers. I urge Council to consider the quaint and unique nature of these four little houses named after flowers: Viola, Sharon, Boronia and Gardenia. They are part of the fabric of Rock Street and have been admired for a very long time. It would be such a shame to knock down Gardenia. Discussion 10 Rock Street is not identified as having cultural heritage value under Overlay Map 8 of the Redcliffe City Planning Scheme. Furthermore, no evidence has been provided to demonstrate 10 Rock Street contains cultural heritage value. This is not sufficient grounds for refusal of the application.

2.7.3 Notice of Compliance The Notice of Compliance was received by Council on 3 June 2016. The Notice of Compliance identifies that public notification requirements for the application were correctly undertaken in accordance with the Sustainable Planning Act 2009. The public notification included: • Publishing a notice in the Redcliffe & Bayside Herald on the 11 May 2016; • Placing a notice on the land in the way prescribed under the Sustainable Planning Regulation

2009, from 12 May 2016 until 2 June 2016; and • Giving a notice to the owners of all land adjoining the site on 10 May 2016.


The applicant and submitter have appeal rights in accordance with the Sustainable Planning Act 2009. 3.2 Corporate Plan / Operational Plan

Strengthening Communities: Development assessment - assessment of development applications and provision of development advice.


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3.3 Policy Implications

The proposal is consistent with the Redcliffe City Planning Scheme provisions and relevant Redcliffe District policies.

3.4 Risk Management Implications

Development occurs efficiently and effectively in the region in a manner that reduces potential risk implications to Council and the community.

3.5 Delegated Authority Implications

Not applicable. 3.6 Financial Implications

a) In the event that an appeal is made to the Planning & Environment court against Council’s decision, the Council will incur additional costs in defending its position.

b) Permit conditions require infrastructure contributions to Council.

3.7 Economic Benefit Appropriate development supports the growing Moreton Bay region.


New development contributes to sustainable management and protection of the natural environment in the region through compliance with the planning schemes policies and provisions.


Appropriately designed and located development contributes to diverse, vibrant and safe communities and facilities.

3.10 Consultation / Communication Refer to clause 2.7.


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SUPPORTING INFORMATION Ref: A14593684 The following list of supporting information is provided for: ITEM 2.2 DA/31318/2016/V2M - MATERIAL CHANGE OF USE - DEVELOPMENT PERMIT FOR MULTIPLE DWELLING (40 UNITS) - LOCATED AT 174 AND 176 MEIN STREET AND 10 ROCK STREET SCARBOROUGH, DESCRIBED AS LOTS 25 & 27 RP30471 AND LOT 4 RP87435 - DIVISION 5 #1 Locality Plan #2 Zoning Map #3 Zoning Map Moreton Bay Regional Council Planning Scheme #4 Proposed Plans #5 Submissions


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#1 Locality Plan


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#2 Zoning Map


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#3 Zoning Map Moreton Bay Regional Council Planning Scheme


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#4 Proposed Plans


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#5 Submissions

#1. Properly Made Submission - Williams, D. L. Dear Sir / Madam I wish to lodge an objection to development application DA/31318/2016V2M. I am Debbie Williams and I'm a forth generation Scarborough resident having lived at 20 Rock Street Scarborough most of my life. I am concerned with a number of aspects of this proposal as follows. Traffic: The number of units proposed for this site (40) would mean at least another 40 vehicles using Rock Street. We are already experiencing heavier traffic due to construction work on the former Scarborough Hotel site and when this is completed there will be vehicles from 160 units plus commercial traffic using Rock Street. There are a number of young families living in this neighbourhood now. Recently a pet dog broke free and was killed on Rock Street and the driver did not stop. I fear a child will be injured or worse as they try to cross the road between parked cars or ride on their bikes on the side of the road. The volume of traffic is already affecting the locals in the number of non resident cars parked up and down the street making it hard to access drive ways and very difficult to park trailers, boats or caravans. Where Mein Street is concerned it is a very narrow street with an attractive median strip. It is much narrower than Rock Street. It will become cluttered with parked cars as units rarely have enough parking on site for all the residents and visitors. I have seen collisions at the intersection of Mein and Rock Streets and it can be hard for drivers to see traffic in Rock St when sitting at Mein St corner. The more cars the greater the risk of accidents. Shading: The 'L' shape of this proposal and its height will shade the three residences at 12, 14, and 16 Rock Street . These are low set cottages and at least one has solar panels. This is a precedent that bothers me greatly. I would hate for it to become acceptable to build a unit block that makes useless the thousands of dollars worth of solar panels I have on my roof. If we are heading towards a clean, green, renewable energy world and doing our bit to halt climate change, it is inconceivable that anyone should be permitted to block one's access to the sun for the biggest part of the day. Gardens would be denied their winter sun and would suffer as a result. Gardens have very real benefits both aesthetically and for adding value to the home. They are good for your health too. It is a very real cost to lose your winter sun as gardens can be a large investment for home owners. The Loss of Privacy and Amenity: A building of this height will will detract from the single residence homes already here. Once private sunny gardens and outdoor living spaces become shaded and over looked by units. Rock is a lovely street with a sense of community. Families use their backyards for bar-be-cues, children"s parties, neighbourhood get-togethers and even for music and sing- alongs. It will detract from the amenity of the homes blocked in by this high building. The more unit blocks that are built the more it changes the atmosphere and nature of our neighbourhood. Micro Climate Effect: We are lucky in this street to benefit from both northerly and south-easterly breezes as both air currents come across water and are very cooling in summer. This 'L' shaped proposal will block the breezes to the homes beside it in Rock Street making them hot in summer. They will be colder in winter as they will not receive the warming sun till late in the day. Breezes become less gentle and are inclined to become updrafts in close proximity to tall buildings. I am mindful of the precedent of allowing this to happen in my neighbourhood and not doing any thing about it. I would hate to be living in the shadow and wind break of such a development. I have bought here because of all these wonderful aspects: sea breezes, sunny


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winters, wonderful subtropical gardens and a large private backyard for entertaining family and friends. This should not be destroyed by any developer wanting to construct a tall building at the expense of my or any one else's lifestyle and amenity. Lowering the water table: The units that have been built in my area have underground car parks. Many have had to pump out ground water from our existing spring to keep car parks dry. This high ridge where I live has always had ground water and this has sustained the large trees that have always grown here. This ground water made its way to the sea and sustained trees along the way. The water table has dropped with the excavations and pumping and my large trees have suffered as a result. The more large units that are built here the more this ground water is affected. With the warming and drying of our climate, surely we should not be damaging the ground water. Heritage: I am disappointed that number 10 Rock Street is to be torn down. I would have expected it to have some heritage value as part of a unique set of quaint identical cottages all named after different flowers. I believe the builder also built and lived in Number 2 Rock Street . This has been part of the built history of Rock Street having four neat little houses in a row. If these were in Sydney these cottages would have some heritage value but here in Queensland indeed in Redcliffe little is preserved or appreciated until it is too late. Nothing is ever allowed to become old enough or iconic enough to gain heritage status. Hence we have a built history of places where something used to be. (A bit like the movement to preserve the rusting wreck of what remains of the Gayundah). I urge you to consider the quaint and unique nature of these four little houses named after flowers: Viola, Sharon, Boronia and Gardenia. They are part of the fabric of Rock Street and have been admired for a very long time. It would be such a shame to knock down Gardenia. Thank you for taking the time to read my submission. I am only too aware of lack of impact small people like myself can have over developers but my conscience would not rest if I didn't at least make a submission regarding the future of a place I love dearly. Yours Faithfully Debbie L. Williams 20 Rock Street Scarborough 4020


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#2. Properly Made Submission - Cranna, C.


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#3. Properly Made Submission - Department of Housing and Public Works 26 May 2016 The Assessment Manager Moreton Bay Regional Council PO Box 159 CABOOLTURE Qld 4510 Dear Sir/Madam,

Submission to Application Number: DA/31318/2016N2M - Development Permit for Material Change of Use to Multiple Dwelling (40 units),at 174 & 176 Mein

Street and 10 Rock Street, Scarborough (described as Lot 27 on RP30471,Lot 25 on RP30471 and Lot 4 on RP87435)

The Department of Housing and Public Works was notified of the above-mentioned development on 12 May 2015, and makes the following submission pursuant to Chapter 6, Part 4, Section 305 of the Sustainable Planning Act 2009. The department, as the owner of 178 Mein Street, Scarborough, has considered the adjoining proposed development and has no objection in principle to the use of the site for Multiple Dwelling (40 units). The department, is however concerned that the information and plans provided do not sufficiently detail the impact that the excavation for a basement car park may have on the department's property (including land, structures, foundations and underground services) or how it may be mitigated. Consequently, the department requests that the Moreton Bay Regional Council apply and give consideration to the following conditions:

the applicant properly maintains and monitors the stability of the land and buildings at 174 & 176 Mein Street and 10 Rock Street, Scarborough and uses appropriate engineering methods to avoid short-term and long-term damage to the department's property as a result of, excavation and construction works;

the applicant provide certified engineering plans and methodology statements for the ground retention method, retaining walls, backfilling method and materials prior to the commencement of excavation and construction works ;

the applicant implements a regular inspection program by a registered engineer who certifies that the works comply with the certified engineering plans and methodology statement. This inspection program is to include monitoring ground movement and assessment of impact on adjoining properties;

the applicant is to advise council and adjoining property owners in writing, in the event of excavation or constructions works causing damage to adjoining properties or significant ground movement and proposed remediation measures.

The department requests that Council give consideration to the above and if the development is to proceed, that the conditions of approval ensure suitable methods of ground support are implemented to avoid damage occurring to the department's land and buildings at 178 Mein Street, Scarborough .


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In addition, it is noted that the rooms and balconies of units on the northern side of the building have the potential to overlook the department's property. It is therefore requested that Council consider placing conditions on the development application which require the installation of privacy screens to these windows. If you require any further information or assistance in relation to this matter, please contact Mr Brent Rossouw, Planning Officer, Capital and Assets, Housing Services, Department of Housing and Public Works on (07) 3007 4212 or via email HSCAProjTownPlanni ng@hpw .qld. gov .au. Yours sincerely


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#4. Properly Made Submission - Edmondson, K. I write to lodge my objection to the proposed unit development at cnr Rock st & mein at Scarborough. Unfortunately I do not know the council file/reference number nor the council assessment manager. My grounds for objection are that there is little or no parking available for the cars that are likely to result from the unit complex. Turner street between rock and bunton streets is constantly clogged with parked cars from the units there and only one car can traverse the road at any given time. In addition, the car parking overflow from the units (still being completed) on the old Scarborough hotel site is yet to be realised. Further, the safety of pedestrians has been an ongoing issue with the construction at the old Scarborough hotel site, which is likely to be exacerbated by construction on the opposite footpath. Lastly, I ask the question about occupancy rates of the units already in the area and why another unit development is required? I understand that the council receives large financial benefit from new developments, but what other reasons are there (i.e. real benefits not justification for council receiving financial benefit) to the local landowners for allowing this unit development application? I apologize for my late submission but I have only just seen the notice outside the properties. Regards Kerry Edmondson 9 Rock St Scarborough ph 0437772494


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#5. Properly Made Submission - Griffiths, J. Jillian Griffiths 14 Rock Street Scarborough QLD 4020 0435 296 739 31 May 2016 Dear Council RE: Proposed Development DA/31318/2016/V2M (174/176 Mein & 10 Rock Streets, Scarborough) I strongly object to the Proposed development on the following grounds:

There was no consultation by the developer with me (or my neighbours) prior to this development application

40 unit Development in the allotted area is not an appropriate bulk scale given the properties it surrounds

The development encircles mine as well as my 2 neighbours property on the prime north/eastern sides

The development detrimentally affects my right to private enjoyment

Proposed dwelling is 6 levels (Basement to roof deck)

The basement level is raised above ground

There are 3 levels of block apartments

Plus additional mezzanine floor

Plus an additional roof deck

The living levels exceeds the intent of the town plan within our zoned area through the use of interpretation loopholes

In my opinion the developer has submitted an incomplete plan under old town plan to take advantage of development loop holes

The units are unappealing concrete blocks that look directly into my property and take away my right to private enjoyment

The units would impact and lessen the sun to my north facing property

The units would impact the easterly sea breezes

The units would cast shade on my property, affecting my garden, washing line and living

The units are not set back enough to limit impact of my property

The development may impact the effectiveness of my solar panels – my renewable energy contribution to reduce the impact on the environment

The development would limit my options for re-sale as no private individual would be interested in purchasing my property

I basically lose valuable market opportunities to sell my prime location property to individuals, on its own – I would likely be limited in sales potential only to a developer if my neighbours also chose to sell at the same time

It is an ugly development that has given no consideration to the properties it borders.


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This development has been on the drawing board since 28 January 2016 however I only received notice on 13 May 2016 and given 3 weeks to comment. I have just returned from overseas leave and submit this OBJECTION within the required time period but request further time for petition, legal, or other advice as required.

Sincerely Jillian Griffiths


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#6. Properly Made Submission - Colbert, D. The Assessor I live almost opposite the proposed development site and do not believe the notification signs have been visible enough for proper notification of local residents as I only became aware of the sign yesterday evening despite tomorrow being the last day for comment, and therefore have had no chance to even investigate what is being proposed or how it will affect our very quiet street. I have also asked a number of other residents and they have only been aware of the sign during the last few days. This would suggest to me that the signage has only just been put up or else it has obscured, perhaps deliberately, for most of the comment period beginning on the 11th May. A sudden proposal of 40 units is no small matter and I have many questions such as how the traffic flow will be managed, if they are attempting to remove old and beautiful trees in the centre of the road (which i would vigorously oppose) and if not how do they propose to do the building work. The centre divide adds both character and safety to the street and I do not believe that this should be altered. The building of this development on two blocks more than doubles the population of this part of the road in one go. Therefore sufficient parking should be provided. I have been unable to access online any information about the number of parks per unit and visitor parks to be provided as I can only access the first page of each report or technical drawings. I am not sure if this is intentional or not. I would also like to comment on a response from Mr and Mrs Crawford that all the adjoining houses to their development are "old and in need of repair" and would be likely to be developed into further apartment developments. In actual fact, there are many newly built private dwellings in Rock Street, Mein Street and Warde Street where old houses have been demolished. These help to maintain the character of Scarborough. Plus there are many local developments of town houses which, while slightly more dense accommodation than private housing, still do not overpopulated areas in the way that this development does. While the current housing on the site is very in need of repair to the point of being unliveable ( I wonder if Mr and Mrs Crawford were the landlords of these houses- if they were this does not bode well for them obeying regulations), town houses would be a much more appropriate development. I will call tomorrow to ensure this comment has been noted with in the comment period. Thank you for your time. Regards Deborah Colbert 18 Rock Street Scarborough.


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#7. Properly Made Submission - Graham, C.


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#8. Properly Made Submission - Crawford, B. & S. Good Morning, we have just become aware of this application. We must request that more parking be provided on site. The streets of Mein and Rock are relatively narrow, particularly Mein st, where the traffic is separated by a centre median strip. The complex has 40 2 and (mostly) 3 bedroom units and is only required to provide parking for 70 cars and only 8 visitors spots. It is our belief that this is totally inadequate and more must be provided on site. With the development on the "old pub site" now nearing completion, the extra traffic and lack of parking will become critical. It is interesting that we live in a 7 unit townhouse complex and when it was built, 9 years ago, there was a requirement for 3 Visitors spots on site. Based on this allocation, this current development should have say 16 at least. The area of Scarborough is proving popular for developers and new residents and for good reason. However, the streets are fast becoming clogged with cars and unless future developments provide adequate car parking the narrow streets of Scarborough will become totally clogged and existing residents will have few on road parking options. It is particularly true with this development given that the complex has 40 units and relatively narrow road frontage. While we are not against development (we live in a 10 year old development), the issue of car and parking will only become worse unless adequate provisions are made now. Sandy and Bill Crawford 7/7 warde st, Scarborough 0400320109 (Bill)


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3 CORPORATE SERVICES SESSION (Cr Adrian Raedel) ITEM 3.1 WRITE-OFF OF SUNDRY DEBTS AND INTEREST - Q3 2016/17 - REGIONAL - REGIONAL Meeting / Session: 3 CORPORATE SERVICES Reference: A15060194 : 5 April 2017 Responsible Officer: CH, Financial Operations Manager (CEO Financial Operations) Executive Summary The Chief Executive Officer has been delegated the power to write-off bad sundry debts (Council-038) and interest accrued on overdue rates (Council-039). In line with the delegations, it was determined that Council would be advised of any bad sundry debts greater than $2,000 written-off for the period as well as the total rates interest written off for the period. The sundry debts and rates interest as detailed in the report below were written-off in the period 1 January to 31 March 2017. OFFICER’S RECOMMENDATION That Council note that the sundry debts greater than $2,000 and rate interest as detailed in the report was written-off for the period 1 January to 31 March 2017.


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Moreton Bay Regional Council ITEM 3.1 WRITE-OFF OF SUNDRY DEBTS AND INTEREST - Q3 2016/17 - REGIONAL - REGIONAL - A15060194 (Cont.)

REPORT DETAIL 1. Background The following resolution appears on Minute Page 10/2507 of the General Meeting of Council held 19 October 2010: Ex Coordination Committee meeting held 19 October 2010 (MP.10/2520): RECOMMENDATION 1. That under section 257 of the Local Government Act 2009, Council delegates the power to write-off

bad sundry debts to the Chief Executive Officer. 2. That under section 257 of the Local Government Act 2009, Council delegates the power to write-off

interest accrued on overdue rates to the Chief Executive Officer. COMMITTEE RECOMMENDATION That the officer’s recommendations be adopted. In line with the delegation, it was determined that Council would be advised of any bad sundry debts greater than $2,000 written-off for the period as well as the total rates interest written-off for the period. 2. Explanation of Item There were no sundry debts greater than $2,000 written-off for the period 1 January to 31 March 2017. Rates interest written-off for the period 1 January to 31 March 2017 was $4.98. 3. Strategic Implications 3.1 Legislative/Legal Implications

Nil

3.2 Corporate Plan / Operational Plan Enabling Services: Financial services - accounting and financial operations, corporate policy and performance activities.

3.3 Policy Implications

Nil

3.4 Risk Management Implications Nil

3.5 Delegated Authority Implications The bad debts and rates interest were written-off in accordance with the delegation provided under section 257 of the Local Government Act 2009.

3.6 Financial Implications The rates interest written off represent lost revenue to Council.

3.7 Economic Benefit Nil


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Moreton Bay Regional Council ITEM 3.1 WRITE-OFF OF SUNDRY DEBTS AND INTEREST - Q3 2016/17 - REGIONAL - REGIONAL - A15060194 (Cont.)

3.8 Environmental Implications Nil


Nil

3.10 Consultation / Communication Nil


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ITEM 3.2 MONTHLY REPORTING PACKAGE - MARCH 2017 - REGIONAL Meeting / Session: 3 CORPORATE SERVICES Reference: A15081785 : 10 April 2017 - Refer Supporting Information A15081728 Responsible Officer: DW, Coordinator Accounting Services (CEO Accounting Services) Executive Summary That the Financial Reporting Package for the year to date period ending 31 March 2017 be received. OFFICER’S RECOMMENDATION That the Financial Reporting Package for the year to date period ending 31 March 2017 be received.


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Moreton Bay Regional Council ITEM 3.2 MONTHLY REPORTING PACKAGE - MARCH 2017 - REGIONAL - A15081785 (Cont.)

REPORT DETAIL 1. Background The Financial Reporting Package for the month ending 31 March 2017 is contained within the supporting information to this report. This package contains a number of financial statements with relevant commentary to provide a breakdown of key financial data and includes. Financial Statements

o Statement of Comprehensive Income shows all income and expenditure as at the end of the March period.

o The Statement of Financial Position highlights Council’s position at the end of March and itemises assets, liabilities and community equity.

o Statement of Cash Flows which represents the cash inflows and outflows during the month. One Page Statement by Fund

o A one page statement that shows the financial performance (including budget), capital expenditure and source of capital funds for the Council, General Fund and Waste Fund year to date.

Treasury Report

o The Treasury Report highlights key areas of performance and compliance relating to Council’s investments, borrowings and reserves.

2. Explanation of Item The financial results for the month of March are complete. A commentary is provided on significant matters that occurred during the month. 3. Strategic Implications 3.1 Legislative/Legal Implications

Part 9, section 204 of the Local Government Regulation 2012, (regulation) states the following: (1) The local government must prepare a financial report. (2) The chief executive officer must present the financial report—

(a) if the local government meets less frequently than monthly—at each meeting of the local

government; or (b) otherwise—at a meeting of the local government once a month.

(3) The financial report must state the progress that has been made in relation to the local government’s budget for the period of the financial year up to a day as near as practicable to the end of the month before the meeting is held.

3.2 Corporate Plan / Operational Plan

Enabling Services: Financial services - accounting and financial operations, corporate policy and performance activities.

3.3 Policy Implications Compliance to the Council’s Investment Policy is confirmed for the month of March.

3.4 Risk Management Implications The Council is subject to numerous risks associated with revenue and expenses that can impact upon Councils financial performance and position. The quarterly operational plan and budget reporting process assists in minimising the financial risks.


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Moreton Bay Regional Council ITEM 3.2 MONTHLY REPORTING PACKAGE - MARCH 2017 - REGIONAL - A15081785 (Cont.)


3.6 Financial Implications As at the end of March 2017 Council’s operating surplus is $102.29 million and the capital expenditure incurred to date is $101.4 million.



Nil 3.9 Social Implications

Nil

3.10 Consultation / Communication CEO, Manager Financial and Project Services, Accounting Services Manager


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SUPPORTING INFORMATION Ref: A15081728 The following list of supporting information is provided for: ITEM 3.2 MONTHLY REPORTING PACKAGE - MARCH 2017 - REGIONAL #1 Monthly Reporting Package - March 2017


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Financial Statements 1 to 3

One Page Statement - Council 4

Commentary on Financial Results and Graphs 5 to 8

One Page Statement - General 9

One Page Statement - Waste 10

Treasury Report 11


ITEM 3.2 MONTHLY REPORTING PACKAGE - MARCH 2017 - REGIONAL - A15081785 (Cont.)

#1 Monthly Reporting Package - March


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2016/17Revised Budget

2016/17YTD

Actuals

2015/16Revised Budget

Full Year

2015/16Actuals

Full Year

Income Revenue

Operating RevenueRates and utility charges $273,440,224 $207,640,955 $257,686,815 $261,086,763Fees and charges $36,275,180 $29,474,086 $35,956,333 $39,638,971Rental income $7,115,394 $4,984,688 $6,793,271 $6,931,531Grants, subsidies and contributions $19,506,016 $14,362,240 $22,481,936 $22,964,471Interest revenue $43,445,078 $33,351,748 $44,189,933 $44,783,609Sales revenue $2,858,021 $2,318,231 $4,893,696 $4,714,914Other revenue $20,870,596 $22,393,904 $18,334,388 $22,948,092Share of profit of associate $34,988,000 $50,668,500 $38,191,000 $79,384,713

$438,498,509 $365,194,352 $428,527,372 $482,453,064 Capital Revenue

Grants, subsidies and contributions $86,323,792 $69,194,972 $84,359,075 $109,312,082

Total Revenue $524,822,301 $434,389,324 $512,886,447 $591,765,146

Capital Income $20,000 $194,734 $169 $655,700

Total Income $524,842,301 $434,584,058 $512,886,616 $592,420,846

ExpensesOperating ExpensesEmployee benefits ($129,424,668) ($87,372,973) ($129,486,488) ($124,952,989)Materials and services ($144,526,435) ($93,060,487) ($144,463,513) ($142,662,577)Depreciation and amortisation ($79,990,840) ($64,036,237) ($77,988,149) ($85,504,065)Finance costs ($24,636,940) ($18,435,959) ($24,124,719) ($24,658,027)

($378,578,883) ($262,905,656) ($376,062,869) ($377,777,658)

Capital Expenses $0 ($7,043,059) $0 ($18,834,434)

Total Expenses ($378,578,883) ($269,948,715) ($376,062,869) ($396,612,092)

NET RESULT $146,263,418 $164,635,343 $136,823,747 $195,808,754

Other Comprehensive IncomeItems that will not be reclassified to net result

Increase/(decrease) in asset revaluation surplus $0 $9,143,247 $0 $72,518,618Total other comprehensive income for the year $0 $9,143,247 $0 $72,518,618

TOTAL COMPREHENSIVE INCOME FOR THE YEAR $146,263,418 $173,778,590 $136,823,747 $268,327,372

Moreton Bay Regional CouncilSTATEMENT OF COMPREHENSIVE INCOME

For the period ended 31 March 2017

1




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2016/17Assets

Current AssetsCash and cash equivalents $270,155,729Trade and other receivables $25,089,258Inventories $1,057,307

$296,302,294Non-current assets held for sale $31,099,750Total Current Assets $327,402,044

Non-Current AssetsTrade and other receivables $741,905,073Investments $15,000Investment property $42,625,278Investment in associate $1,049,319,225Property, plant and equipment $4,328,270,090Intangible assets $1,878,388Total Non-Current Assets $6,164,013,054

Total Assets $6,491,415,098

Liabilities

Current LiabilitiesTrade and other payables $25,343,118Borrowings $7,339,474Provisions $13,504,672Other $450,271Total Current Liabilities $46,637,535

Non-Current LiabilitiesTrade and other payables $414,802Borrowings $365,597,976Provisions $20,671,312Total Non-Current Liabilities $386,684,090

Total Liabilities $433,321,625

NET COMMUNITY ASSETS $6,058,093,473

Community EquityRetained surplus $5,186,102,094Asset revaluation surplus $871,991,379

TOTAL COMMUNITY EQUITY $6,058,093,473

Moreton Bay Regional CouncilSTATEMENT OF FINANCIAL POSITION

As at 31 March 2017

2




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2016/17Cash flows from operating activitiesReceipts from customers $261,919,057Payments to suppliers and employees ($218,431,054)Interest received $33,402,524Rental income $4,984,688Non capital grants and contributions $14,362,240Tax equivalent received $21,144,698Borrowing costs ($17,622,566)Net cash inflow/(outflow) from operating activities $99,759,587

Cash flows from investing activitiesPayments for property, plant and equipment ($99,949,001)Payments for intangible assets ($3,920)Payments for investment property ($64,008)Proceeds from sale of property, plant and equipment $15,220,478Net movement in loans to community organisations ($10,140)Net movement in loans to Unitywater $0Dividends received from associate $13,934,916Other dividends received $0Grants, subsidies and contributions $41,478,401Net cash inflow/(outflow) from investing activities ($29,393,274)

Cash flows from financing activitiesProceeds from borrowings $0Repayment of borrowings ($18,521,481)Net cash inflow/(outflow) from financing activities ($18,521,481)

Net increase/(decrease) in cash held $51,844,832

Cash and cash equivalents at the beginning of the financial year $218,310,897

Cash and cash equivalents at the end of the period $270,155,729

STATEMENT OF CASH FLOWSFor the period ended 31 March 2017


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Moreton Bay Regional CouncilOne Page Statement - Whole of Council

Year to date result as at: 31 March 2017

2016/17 2016/17 2016/17 2016/17

1 Operating Summary2 Operating Revenues3 Rates and Utility Charges $273,440,224 $273,440,224 $207,640,955 75.94%4 User Fees and Charges $37,291,125 $36,275,180 $29,474,086 81.25%5 Interest Revenue $42,520,078 $43,445,078 $33,351,748 76.77%6 Operating Grants and Subsidies $18,639,277 $18,982,797 $13,842,845 72.92%7 Other Revenues $30,505,764 $31,367,230 $30,216,218 96.33%8 Share of Profit of Associate $34,988,000 $34,988,000 $50,668,500 144.82%9 Community Service Obligations $0 $0 $0 No Budget10 Total Operating Revenue $437,384,468 $438,498,509 $365,194,352 83.28%11 Operating Expenses12 Employee Expenses $133,002,339 $131,221,206 $88,685,829 67.58%13 Materials and Services $139,810,168 $142,729,897 $91,747,631 64.28%14 Finance Costs $1,188,636 $1,187,636 $849,502 71.53%15 Interest Expense on Loans $23,449,304 $23,449,304 $17,586,457 75.00%16 Depreciation and Amortisation $79,990,840 $79,990,840 $64,036,237 80.05%17 Competitive Neutrality Adjustments $0 $0 $0 No Budget18 Total Operating Expenses $377,441,287 $378,578,883 $262,905,656 69.45%19 Operating Surplus/(Deficit) $59,943,181 $59,919,626 $102,288,696 170.71%20 Capital Revenues and Expenses21 Infrastructure Cash Contributions $22,000,000 $22,000,000 $22,979,249 104.45%22 Contributed Assets & assets not previously recognised $40,227,000 $40,227,000 $27,716,571 68.90%23 Grants,Subsidies and Other Contributions $18,382,478 $24,096,792 $18,499,151 76.77%24 Investment Property Revaluations $0 $0 $0 No Budget25 Property, Plant and Equipment Revaluations $0 $0 $0 No Budget26 The Gain or (loss) on infrastructure offsets $0 $0 $194,734 No Budget27 The Gain or (loss) on sale of assets $0 $20,000 ($7,043,058) -35215.29%28 Total Capital Revenues and Expenses $80,609,478 $86,343,792 $62,346,647 72.21%29 Increase/(Decrease) in operating capability $140,552,659 $146,263,418 $164,635,343 112.56%30 Appropriations31 Transfer capital revenues to capital account ($58,609,478) ($64,343,792) ($39,367,398) 61.18%32 Share of Profit of Associate - Capital ($9,430,000) ($9,430,000) ($31,500,000) 334.04%33 Transfers (to) reserves ($22,403,401) ($22,403,401) ($22,979,249) 102.57%34 Transfers from reserves for operating purposes $2,195,432 $2,195,432 $9,674 0.44%35 General Revenue used for capital purposes ($52,305,212) ($54,031,098) ($22,350,087) 41.37%36 Total Appropriations ($140,552,659) ($148,012,859) ($116,187,060) 78.50%37 Unappropriated Surplus/(Deficit) for the year $0 ($1,749,441) $48,448,283 -2769.36%38 Unappropriated Surplus/(Deficit) from the previous year $0 $1,749,441 $1,749,441 100.00%39 Unappropriated Surplus/(Deficit) Position $0 $0 $50,197,724 No Budget40 Capital Funding Sources41 Capital Funding Balance Brought Forward $0 $4,270,406 $4,270,406 100.00%42 General Revenue used for Capital Purposes $52,305,212 $54,031,098 $22,350,087 41.37%43 Capital Grants and Subsidies received $18,382,478 $24,096,792 $18,499,151 76.77%44 Contributed Assets and assets not previously recognised $40,227,000 $40,227,000 $27,716,571 68.90%45 Loans received $21,630,288 $21,630,288 $0 0.00%46 Funds received from Asset sales $19,700,000 $19,720,000 $15,220,478 77.18%47 Transfers from Reserves for capital purposes $24,562,410 $21,868,120 $9,434,472 43.14%48 Depreciation and Amortisation funded in the year $79,990,840 $79,990,840 $64,036,237 80.05%49 Transfer of land sales revenue to reserve ($17,900,000) ($17,900,000) ($13,674,377) 76.39%50 (Capital funding balance carried forward) $0 $0 ($218,812) No Budget51 Total Capital Funding Sources $238,898,228 $247,934,544 $147,634,213 59.55%52 Capital Funding Applications53 Capital Expenditure $173,806,260 $182,842,576 $101,396,161 55.46%54 Contributed Assets and assets not previously recognised $40,227,000 $40,227,000 $27,716,571 68.90%55 Loan Redemption $24,864,968 $24,864,968 $18,521,481 74.49%56 Total Capital Funding Applications $238,898,228 $247,934,544 $147,634,213 59.55%

75% of the year elapsed

Line No.

Original Budget

Revised Budget YTD Actuals

Actuals to Revised Budget

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Synopsis

* 75% of the financial year is complete.

*

Operating Revenue

*

**

Operating Expenditure

*

**

Capital Revenue

***

Capital Expenditure

*

Adjusted Capital Expenditure

*

The operating surplus is $102.29 million.

All other expenditure is on track for this stage of the financial year.

Rates and Utility Charges are on track to budget following the third quarterly rates levy.

Infrastructure Cash Contributions are tracking above budget.

To date $101.4 million has been spent on capital works, (which represents 55.46% of the capital program).

With the exclusion of the Moreton Bay Rail Link project and UniversityPrecinct project, capital expenditure to date is represented as 60.33%complete.

Contributed Assets are tracking under budget.Grants,Subsidies and Other Contributions are tracking to budget at thistime of year.

The Performance at a Glanceas at 31 March 2017

Employee Expenses and Materials and Services are tracking below budgetat this point in the year.

In total all other revenue categories are performing close to the revised budget target at this time of the year.

Depreciation and amortisiation is slightly above budget for this time of year.

User Fees and Charges and Other Revenues are tracking above budget.

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Comparative Table 2014/15 and 2015/16 to 2016/17*


2016/17 2016/17 2016/17 2015/16 2014/15$'000 $'000 % % %

Operating Revenue

Rates & Utility Charges $273,440 $207,641 76% 76% 100%

User Fees & Charges $36,275 $29,474 81% 87% 88%

Interest Revenue $43,445 $33,352 77% 76% 76%

Operating Expenses

Employee Expenses & Material and Services $273,951 $180,433 66% 67% 68%

External Loan Interest Expense $23,449 $17,586 75% 76% 74%

Capital Revenues

Infrastructure Cash Contributions $22,000 $22,979 104% 111% 99%

Contributed Assets $40,227 $27,717 69% 46% 2%

Grants & Subsidies $24,097 $18,499 77% 77% 57%

Capital Expenditure

Total Capital Expenditure $182,843 $101,396 55% 75% 56%

Adjusted Capital Expenditure $160,852 $97,043 60% 65% 55%





Actuals to Revised Budget Comments

The table focuses on key items of revenue and expenses across the comparative period and is useful guide in understanding what may have changed with regard to revenue and expense streams across the three financial years.

Revenue is on target after the third quarter rates levy.

Revenue is tracking over budget but is below theprevious years.

The % for 2016/17 is tracking to budget and isconsistent with previous years.

Expenditure is tracking below budget but iscomparable to the previous years.

Expenditure is tracking to budget and is comparable to previous years.

Infrastructure cash contributions are exceeding budget but are below the previous year.

All contributed assets have been recognised to date.

The % of grants and subsidies received istracking to budget and is comparable to the previous year.

Capital expenditure is below budget. Theunusual % for 2015/16 relates to the landacquisition of the Petrie Mill site.

Capital expenditure is behind budget even withthe exclusion of the Moreton Bay Rail Link andUniversity project.

* The data presented reflects the position of Council as at 31 March 2017 compared to the position of Council as at 31 March 2016 and 31 March 2015.

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T

Annual Revised Budget $'000

Actuals to March$'000

Actuals to Budget % spent

2015/16 $ 274,971 $ 183,576 66.76%

2016/17 $ 273,951 $ 180,433 65.86%

Operating ExpenditureThis graph compares the major components of operating expenditure (being employee expenses plus materials and services) on a percentage expended basis for the 2016/17 and 2015/16 years. The graph includes continuing service delivery expenses and operating initiative expenses.

The budgeted expenditure trend is set at 8.33% for each month. The cumulative actual expenditure trend for each month is graphed alongside the budget expenditure.

6.73%

12.92%

20.13%

28.63%

35.99%

44.86%

51.34%

59.19%

66.76%

74.14%

81.99%

97.69%

8.33%

16.67%

25.00%

33.33%

41.67%

50.00%

58.33%

66.67%

75.00%

83.33%

91.67%

100.00%

0

5.60%

13.15%

19.85%

29.72%

37.45%

43.73%

51.14%

58.60%

65.86%

0%

8%

17%

25%

33%

42%

50%

58%

67%

75%

83%

92%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

% o

f E

xpen

dit

ure

15/16 Actuals

16/17 Budget

16/17 Actuals

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Annual Revised Budget $'000

Actuals to March$'000

Actuals to Budget % spent

2015/16 $ 231,197 $ 174,220 75.36%2016/17 $ 182,843 $ 101,396 55.46%

Capital Expenditure

This graph compares the capital percentage expended for the 2016/17 and 2015/16 years.

The budgeted expenditure trend is set at 8.33% for each month. The cumulative actual expenditure trend for each month is graphed alongside the budget expenditure.

0%

8%

17%

25%

33%

42%

50%

58%

67%

75%

83%

92%

100%

0

% o

f E

xpen

dit

ure

09/10 Actuals 10/11 Actuals 09/10 & 10/11 Budget

35.54%

41.99%

48.93%

43.18%

49.08%

55.89%

60.31%

70.07%

75.36%

79.54%

84.22%

98.16%

8.33%

16.66%

25.00%

33.33%

41.66%

50.00%

58.33%

66.66%

75.00%

83.33%

91.66%

100.00%

01.95%

6.17%

11.21%

17.68%

27.82%

35.49%

41.71%

48.31%

55.46%

0%

8%

17%

25%

33%

42%

50%

58%

67%

75%

83%

92%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

% o

f E

xpen

dit

ure

15/16 Actuals

16/17 Budget

16/17 Actuals

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Moreton Bay Regional CouncilOne Page Statement - General


2016/17 2016/17 2016/17 2016/17

1 Operating Summary2 Operating Revenues3 Rates and Utility Charges $235,105,846 $235,105,846 $178,734,891 76.02%4 User Fees and Charges $33,426,125 $32,410,180 $26,651,529 82.23%5 Interest Revenue $42,360,078 $43,285,078 $33,238,809 76.79%6 Operating Grants and Subsidies $18,639,277 $18,982,797 $13,842,845 72.92%7 Other Revenues $28,321,864 $28,967,230 $28,226,497 97.44%8 Share of Profit of Associate $34,988,000 $34,988,000 $50,668,500 144.82%9 Community Service Obligations ($933,275) ($933,275) ($699,956) 75.00%10 Total Operating Revenue $391,907,915 $392,805,856 $330,663,115 84.18%11 Operating Expenses12 Employee Expenses $127,806,285 $126,054,152 $85,136,058 67.54%13 Materials and Services $115,214,289 $118,916,318 $75,695,694 63.65%14 Finance Costs $783,973 $762,109 $594,639 78.03%15 Interest Expense on Loans $23,449,304 $23,449,304 $17,586,457 75.00%16 Depreciation and Amortisation $77,954,677 $77,954,677 $62,298,535 79.92%17 Competitive Neutrality Adjustments ($12,504,957) ($13,343,977) ($10,007,983) 75.00%18 Total Operating Expenses $332,703,571 $333,792,583 $231,303,400 69.30%19 Operating Surplus/(Deficit) $59,204,344 $59,013,273 $99,359,715 168.37%20 Capital Revenues and Expenses21 Infrastructure Cash Contributions $22,000,000 $22,000,000 $22,979,249 104.45%22 Contributed Assets & assets not previously recognised $40,227,000 $40,227,000 $27,331,571 67.94%23 Grants,Subsidies and Other Contributions $18,382,478 $24,096,792 $18,499,151 76.77%24 Investment Property Revaluations $0 $0 $0 No Budget25 Property, Plant and Equipment Revaluations $0 $0 $0 No Budget26 The Gain or (loss) on infrastructure offsets $0 $0 $194,734 No Budget27 The Gain or (loss) on sale of assets $0 $20,000 ($6,977,955) -34889.78%28 Total Capital Revenues and Expenses $80,609,478 $86,343,792 $62,026,750 71.84%29 Increase/(Decrease) in operating capability $139,813,822 $145,357,065 $161,386,465 111.03%30 Appropriations31 Transfer capital revenues to capital account ($58,609,478) ($64,343,792) ($39,047,501) 60.69%32 Share of Profit of Associate - Capital ($9,430,000) ($9,430,000) ($31,500,000) 334.04%33 Transfers (to) reserves ($22,403,401) ($22,403,401) ($22,979,249) 102.57%34 Transfers from reserves for operating purposes $2,195,432 $2,195,432 $9,674 0.44%35 General Revenue used for capital purposes ($51,566,375) ($53,121,245) ($22,350,087) 42.07%36 Total Appropriations ($139,813,822) ($147,103,006) ($115,867,163) 78.77%37 Unappropriated Surplus/(Deficit) for the year $0 ($1,745,941) $45,519,302 -2607.15%38 Unappropriated Surplus/(Deficit) from the previous year $0 $1,749,441 $1,749,441 100.00%39 Unappropriated Surplus/(Deficit) Position $0 $3,500 $47,268,743 1350535.51%40 Capital Funding Sources41 Capital Funding Balance Brought Forward $0 $4,120,406 $4,120,406 100.00%42 General Revenue used for Capital Purposes $51,566,375 $53,121,245 $22,350,087 42.07%43 Capital Grants and Subsidies received $18,382,478 $24,096,792 $18,499,151 76.77%44 Contributed Assets and assets not previously recognised $40,227,000 $40,227,000 $27,331,571 67.94%45 Loans received $21,630,288 $21,630,288 $0 0.00%46 Funds received from Asset sales $19,700,000 $19,720,000 $15,220,478 77.18%47 Transfers from Reserves for capital purposes $24,562,410 $21,868,120 $9,434,472 43.14%48 Depreciation and Amortisation funded in the year $77,954,677 $77,954,677 $62,298,535 79.92%49 Transfer of land sales revenue to reserve ($17,900,000) ($17,900,000) ($13,674,377) 76.39%50 (Capital funding balance carried forward) $0 $0 $0 No Budget51 Total Capital Funding Sources $236,123,228 $244,838,528 $145,580,323 59.46%52 Capital Funding Applications53 Capital Expenditure $171,031,260 $179,746,560 $99,727,271 55.48%54 Contributed Assets and assets not previously recognised $40,227,000 $40,227,000 $27,331,571 67.94%55 Loan Redemption $24,864,968 $24,864,968 $18,521,481 74.49%56 Total Capital Funding Applications $236,123,228 $244,838,528 $145,580,323 59.46%

Line No.


Original Budget



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Moreton Bay Regional CouncilOne Page Statement - Waste


2016/17 2016/17 2016/17 2016/17

1 Operating Summary2 Operating Revenues3 Rates and Utility Charges $38,334,378 $38,334,378 $28,906,064 75.41%4 User Fees and Charges $3,865,000 $3,865,000 $2,822,557 73.03%5 Interest Revenue $160,000 $160,000 $112,939 70.59%6 Operating Grants and Subsidies $0 $0 $0 No Budget7 Other Revenues $2,183,900 $2,400,000 $1,989,721 82.91%8 Share of Profit of Associate $0 $0 $0 No Budget9 Community Service Obligations $933,275 $933,275 $699,956 75.00%10 Total Operating Revenue $45,476,553 $45,692,653 $34,531,237 75.57%11 Operating Expenses12 Employee Expenses $5,196,054 $5,167,054 $3,549,771 68.70%13 Materials and Services $24,595,879 $23,813,579 $16,051,937 67.41%14 Finance Costs $404,663 $425,527 $254,863 59.89%15 Interest Expense on Loans $0 $0 $0 No Budget16 Depreciation and Amortisation $2,036,163 $2,036,163 $1,737,702 85.34%17 Competitive Neutrality Adjustments $12,504,957 $13,343,977 $10,007,983 75.00%18 Total Operating Expenses $44,737,716 $44,786,300 $31,602,256 70.56%19 Operating Surplus/(Deficit) $738,837 $906,353 $2,928,981 323.16%20 Capital Revenues and Expenses21 Infrastructure Cash Contributions $0 $0 $0 No Budget22 Contributed Assets & assets not previously recognised $0 $0 $385,000 No Budget23 Grants,Subsidies and Other Contributions $0 $0 $0 No Budget24 Investment Property Revaluations $0 $0 $0 No Budget25 Property, Plant and Equipment Revaluations $0 $0 $0 No Budget26 The Gain or (loss) on infrastructure offsets $0 $0 $0 No Budget27 The Gain or (loss) on sale of assets $0 $0 ($65,103) No Budget28 Total Capital Revenues and Expenses $0 $0 $319,897 No Budget29 Increase/(Decrease) in operating capability $738,837 $906,353 $3,248,878 358.46%30 Appropriations31 Transfer capital revenues to capital account $0 $0 ($319,897) No Budget32 Share of Profit of Associate - Capital $0 $0 $0 No Budget33 Transfers (to) reserves $0 $0 $0 No Budget34 Transfers from reserves for operating purposes $0 $0 $0 No Budget35 General Revenue used for capital purposes ($738,837) ($909,853) $0 0.00%36 Total Appropriations ($738,837) ($909,853) ($319,897) 35.16%37 Unappropriated Surplus/(Deficit) for the year $0 ($3,500) $2,928,981 -83685.17%38 Unappropriated Surplus/(Deficit) from the previous year $0 $0 $0 No Budget39 Unappropriated Surplus/(Deficit) Position $0 ($3,500) $2,928,981 -83685.17%40 Capital Funding Sources41 Capital Funding Balance Brought Forward $0 $150,000 $150,000 100.00%42 General Revenue used for Capital Purposes $738,837 $909,853 $0 0.00%43 Capital Grants and Subsidies received $0 $0 $0 No Budget44 Contributed Assets and assets not previously recognised $0 $0 $385,000 No Budget45 Loans received $0 $0 $0 No Budget46 Funds received from Asset sales $0 $0 $0 No Budget47 Transfers from Reserves for capital purposes $0 $0 $0 No Budget48 Depreciation and Amortisation funded in the year $2,036,163 $2,036,163 $1,737,702 85.34%49 Transfer of land sales revenue to reserve $0 $0 $0 No Budget50 (Capital funding balance carried forward) $0 $0 ($218,812) No Budget51 Total Capital Funding Sources $2,775,000 $3,096,016 $2,053,890 66.34%52 Capital Funding Applications53 Capital Expenditure $2,775,000 $3,096,016 $1,668,890 53.90%54 Contributed Assets and assets not previously recognised $0 $0 $385,000 No Budget55 Loan Redemption $0 $0 $0 No Budget56 Total Capital Funding Applications $2,775,000 $3,096,016 $2,053,890 66.34%


Line No.

Original Budget



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TREASURY REPORT

Investments

Investment Portfolio - Summary of Cash and Investments Held

Short Term Rating

Cash and Investment

balance as at 31 March 2017

Interest earned YTD

A1+ 37,835,396 1,146,467A1+ ANZ 10,677,195 159,848A1+ 26,643,138 317,596A1+ ANZ 60,000,000 810,055A1+ 130,068A1+ 50,000,000 1,090,485A1 50,000,000 933,715A2 10,000,000 177,342A2 Bendigo and Adelaide Bank 20,000,000 255,233A2 2,033A2 Margate Community Bank 883A2 IMB 5,000,000 84,336

Petrie Paper Mill Site Funds 279,808Trust Investments 154,658

270,155,729 5,542,527

* The QTC rate presented is the annualised interest rate for the month as provided by the Queensland Treasury Corporation.

Council has achieved a weighted average interest rate on all cash held of 2.71% pa in 2016/17, and has earned anadditional $362,819.59 from investing funds with financial institutions outside QTC.

Performance to Budget - Year to Date (YTD) Summary 75% of the year has elapsed

Original Budget

Revised Budget

Actual YTD

Actual % Achieved

$'000 $'000 $'000 $'000Interest Revenue on Investments 5,415 6,340 5,543 87%Interest on Debt held in Unitywater 36,085 36,085 27,064 75%Total Investment Income 41,500 42,425 32,607 77%

Borrowings Reserves

Debt Position $ '000 Reserves Position $ '000Debt held as at 1 July 2016 391,459 Reserves held as at 1 July 2016 189,923New borrowings 0 Funds added 36,654Borrowings repaid (18,521) Funds utilised (9,444)Debt held as at 31 March 2017 372,937 Reserves held as at 31 March 2017 217,132

Reserves compriseConstrained Reserves 130,622Other Reserves 86,510

217,132interest rate of all Council debt is 5.99%

2.6% 90 days

CommentsHigher cash balance than expectedTracking as per Budget

As at 31 March 2017 the weighted average

Suncorp 2.65% to 2.75% 168 to 237 daysBank of Queensland 2.7% 182 days

2.75% to 2.85% 274 to 364 daysBrendale Community Bank

National Australia Bank 2.6% to 2.8% 182 to 364 days

Qld Treasury Corp* 2.33% Short Term (45 days)At Call

National Australia Bank At Call2.6% to 2.75% 210 to 366 days

Bankwest

1.97%2%

Institution Return Term

The Treasury Report highlights key areas of performance and compliance relating to Council's cash, investments and borrowings.

At 31 March 2017 all of Council's investments are in accordance with the approved Investment Policy. As at this date Council held 86.02% of funds outside of the Queensland Treasury Corporation (QTC). Term Deposit rates have increased slightly in recent times, providing better returns. More cash has been moved to longer term funds following the purchase of the Petrie Mill site from Orora.

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4 ASSET CONSTRUCTION & MAINTENANCE SESSION (Cr Peter Flannery) ITEM 4.1 NARANGBA - HARRIS AVENUE SPORTS GROUNDS - SKATE PARK DESIGN AND CONSTRUCTION - DIVISION 11 Meeting / Session: 4 ASSET CONSTRUCTION & MAINTENANCE Reference: A15055631 : 10 April 2017 - Refer Confidential Supporting Information

A15029910 Responsible Officer: AM, Project Engineer (ECM Project Management & Construction) Executive Summary Tenders were invited for the ‘Narangba - Harris Avenue Sports Grounds - Skate Park Design and Construction (MBRC006299)’ project. The tender closed on 28 March 2017 with a total of four conforming tenders received. It is recommended that Council award the contract to Concrete Skate Parks Pty Ltd for the amount of $471,425 (excl. GST) as this tender was evaluated as representing the best overall value to Council. OFFICER’S RECOMMENDATION That Council award the tender for the ‘Narangba - Harris Avenue Sports Grounds - Skate Park Design and Construction (MBRC006299)’ project to Concrete Skate Parks Pty Ltd for the amount of $471,425 (excl. GST).


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Moreton Bay Regional Council ITEM 4.1 NARANGBA - HARRIS AVENUE SPORTS GROUNDS - SKATE PARK DESIGN AND CONSTRUCTION - DIVISION 11 - A15055631 (Cont.)

REPORT DETAIL 1. Background The skate park project is located at Harris Avenue Sports Complex, Narangba. The scope of works includes the design and construction of a skate park and youth area, including skate bowl and ramps, skate rails, seating and surrounding landscape. Construction will commence in July 2017 and be completed late November 2017, weather permitting.

Figure 1: Location of works - Harris Avenue Sports Grounds, Narangba


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Figure 2: Layout - Harris Avenue Skate Park

Figure 3: Harris Avenue Skate Park - Detailed skate elements


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2. Explanation of Item Tenders for the ‘Narangba - Harris Avenue Sports Grounds - Skate Park Design and Construction (MBRC006299)’ project closed on 28 March 2017 with four conforming tenders received. The tenders were assessed by the assessment panel in accordance with Council’s Purchasing Policy and the selection criteria set out in the tender documents. All tenderers and their evaluation scores are tabled below (ranked from highest to lowest).

RANK TENDERER EVALUATION SCORE

1 Concrete Skate Parks Pty Ltd 99.47

2 Convic Design Pty Ltd 99.07

3 The Landscape Construction Company Pty Ltd - Option 2 92.67

4 The Landscape Construction Company Pty Ltd - Option 1 90.42

Concrete Skate Parks Pty Ltd received the highest overall ranking based on their response to the selection criteria and submitted a competitive price. A tender clarification meeting was held on 3 April 2017, in which Concrete Skate Parks demonstrated their understanding of the design and delivery of this type of project and their capability to complete the works. Concrete Skate Parks provided a range of previous and current projects completed and confirmed the detail design would be completed by July 2017 including regular meetings, and construction completed by November 2017. Convic Design Pty Ltd received the second highest overall ranking based on their response to the selection criteria, despite submitting the lowest price. Their submission demonstrated their understanding, ability and experience, noting Convic Design Pty Ltd is a Victorian based company. The submission was based upon a six day construction week to cover travel and accommodation costs for work crews. Construction activities would occur every Saturday throughout the construction duration adjacent to park users. Interaction with the design process was limited due to the company being based in Victoria. The evaluation panel considered these aspects to be an additional risk in meeting the project delivery timeframes and this is reflective in the evaluation scoring. The Landscape Construction Company Pty Ltd - Option 2 received the third highest overall ranking. Their submission was comprehensive and demonstrated their ability to complete the works; however their tendered price was higher. The Landscape Construction Company Pty Ltd - Option 1 received the fourth highest overall ranking. Their submission was comprehensive and demonstrated their ability to complete the works; however their tendered price was higher. The primary difference between Option 1 and 2 is the nominated design sub-consultants. 3. Strategic Implications 3.1 Legislative/Legal Implications

Due to value of work being greater than $200,000, Council called a public tender for the work through the LG Tender system in accordance with Local Government Act 2009.

3.2 Corporate Plan / Operational Plan Valuing Lifestyle: Parks - opportunities for leisure activities through the provision of open space, parks and reserves.

3.3 Policy Implications This project has been procured in accordance with the provisions of the following documents:


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• Council’s Procurement Policy 10-2150-006, • Local Government Act 2009, • Local Government Regulation 2012 Chapter 6.

3.4 Risk Management Implications

Financial: a. A third party review of financial status has been carried out and the successful contractor was

rated as ‘Satisfactory’. Design and Construction Risks:

a. The design and subsequent construction of skate parks has become a specialised role with limited constructors that can achieve the desired concrete surfacing necessary for skate parks. It was decided to progress with a lump-sum design and construct tender with a detailed 3D concepts and specified skate elements with dimensions. Two of the contractors that tendered are specialist solely in the design and construction of skate parks, with the other tenderer a landscape contractor.

b. The project is a design and construct; however being a lump-sum tender, there is negligible risk of cost escalation.

c. The site is adjacent an existing park and the contractor will be required to provide safety fencing for the enclosed work site during the construction period.

d. As the project is a design and construct project, the successful contractor is required to provide appropriate compliance certification in accordance with the Queensland Building Regulation 2006.

3.5 Delegated Authority Implications

There are no delegated authority implications associated with this project.

3.6 Financial Implications Council has allocated $510,000 in the 2017/18 Capital Works budget for the Narangba - Harris Avenue Sports Grounds - Skate Park Design and Construction project, which includes an allocation of $90,000 from the Division 11 Minor Works Program (17/18). The project will be debited to 41336. Tender price (Design and Construction) $471,425 Contingency (5%) $ 23,600 CCTV Installation (provisional sum) $ 10,000 QLeave $ 2,239

------------- Total project cost $507,264

======== The estimated increase in the ongoing operational/maintenance costs is $2,500 per annum for inspections, potential graffiti removal, maintenance, cleaning and CCTV operational costs. The budget amount for this project is sufficient.

3.7 Economic Benefit

The completion of this project will provide an additional youth facility for the area.

3.8 Environmental Implications N/A


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3.9 Social Implications The completion of this project will provide a facility for the youth within the Narangba area.

3.10 Consultation / Communication Extensive community consultation has occurred during mid-2015, with the Divisional Councillor; including an online survey and meetings with the Neighbourhood Watch and Narangba State High School and a “Have Your Say” community information day. The consultation with community representatives and stakeholders was taken into account during the development of the preliminary concept plan. More recently, the Divisional Councillor presented the final skate park concept (fly-through) to the Narangba State High School and Parents and Citizens (P and C) on 25 July 2016. A communication plan, together with a traffic and pedestrian management plan, will be implemented with the successful contractor prior to works commencing on site. This will include utilising Council’s project notice update newsletter to residents, construction fencing banner signage and project signs which will be displayed prior and throughout the works to notify park users. The Divisional Councillor has been consulted and is supportive of the project and the consultation plan.


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SUPPORTING INFORMATION Ref: A15029910 The following list of supporting information is provided for: ITEM 4.1 NARANGBA - HARRIS AVENUE SPORTS GROUNDS - SKATE PARK DESIGN AND CONSTRUCTION - DIVISION 11 Confidential #1 Tender Assessment


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5 PARKS, RECREATION & SPORT SESSION (Cr Darren Grimwade) ITEM 5.1 LEASES TO CABOOLTURE SPORTS CLUB LIMITED FOR NORTH LAKES SPORTS COMPLEXES - DIVISION 4 Meeting / Session: 5 PARKS, RECREATION & SPORT Reference: A14925674 : 8 March 2017 - Refer Supporting Information A143934966 Responsible Officer: CS, Team Leader Community Leasing (CES Sport & Recreation) Executive Summary Council officers have undertaken discussions with Caboolture Sports Club Limited and a number of North Lakes sporting clubs, in regard to future tenure of local sporting facilities. Subsequently, Council has received a request from Caboolture Sports Club Limited to hold tenure over three sporting facilities in North Lakes, namely, Aurora Boulevard Park, Woodside Sports Ground and Kinsellas Sports Complex. This report seeks Council’s approval to enter into tenure agreements at each facility with Caboolture Sports Club Limited. OFFICER’S RECOMMENDATION 1. That Caboolture Sports Club Limited be offered a five-year lease agreement and a sports field permit

agreement over parts of Aurora Boulevard Park (Lot 802 on SP236640) in accordance with the terms and conditions of Council’s Community Leasing Policy with annual rental commencing at $1.00 per annum.

2. That Caboolture Sports Club Limited be offered a five-year lease agreement and a sports field permit agreement over parts of Kinsellas Sports Complex (Lot 509 on SP184442) in accordance with the terms and conditions of Council’s Community Leasing Policy with annual rental commencing at $1.00 per annum.

3. That Caboolture Sports Club Limited be offered a five-year lease agreement and a sports field permit

agreement over parts of Woodside Sports Ground (Lot 888 on SP174545) in accordance with the terms and conditions of Council’s Community Leasing Policy with annual rental commencing at $1.00 per annum.


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Moreton Bay Regional Council ITEM 5.1 LEASES TO CABOOLTURE SPORTS CLUB LIMITED FOR NORTH LAKES SPORTS COMPLEXES - DIVISION 4 - A14925674 (Cont.)

REPORT DETAIL 1. Background Caboolture Sports Club Limited (the Club) currently holds tenure from Council in the form of leases over the buildings and permits for the sports fields, at the following sports facilities:

• Dances Road Sports Ground; • Devine Court Sports Complex; • Grant Road Sports and Community Complex; and • Petersen Road Sports Ground.

Caboolture Sports Club Limited are responsible for the management and maintenance of the buildings and ancillary infrastructure at these facilities on behalf of the resident sporting clubs. The Club also provides financial support to the resident sporting clubs to assist with sporting operations and facility development. With the completion of built infrastructure at a number of sports facilities in North Lakes occurring during 2017/18, it is timely to confirm management and tenure arrangements. Council officers have undertaken discussions with Caboolture Sports Club Limited and the relevant North Lakes sporting clubs, regarding the possibility of the Club holding tenure over the following sports facilities:

• Aurora Boulevard Park; • Kinsellas Sports Complex; and • Woodside Sports Ground.

These three sports facilities are depicted in Supporting Information #1. The resident sporting clubs currently operating from the above facilities under informal or short term sports field permit agreements are:

• North Lakes Soccer Club Inc.; • The Lakes Football Club Inc.; • North Lakes Rugby League Football Club Inc.; • North Lakes Oztag; • North Lakes Leopards Junior Rugby Club Inc.; • The Lakes Cricket Club Inc.; • Redcliffe Triathlon Club Incorporated; and • Lakers Softball Club Inc.

Aurora Boulevard Park There are no built facilities at Aurora Boulevard Park at present, however Council is constructing a clubhouse in the 2017/18 financial year. Redcliffe Triathlon Club will also be constructing a storage facility shortly and have been offered exclusive tenure over the building. This does not impact the proposed lease to the Caboolture Sports Club Limited. The following recommendation appears on Minutes Page 16/62 of the General Meeting held 27 January 2016.

Ex Coordination Committee held 27 January 2016 (MP 16/247): COMMITTEE RECOMMENDATION That Redcliffe Triathlon Club Incorporated be offered a lease over an area of land, for the purpose of constructing a storage facility, at Aurora Boulevard Park, North Lakes (part of Lot 802 on SP236640) for a period of five years in accordance with Council’s Community Leasing Policy.


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Kinsellas Sports Complex Council is currently constructing a clubhouse at the Kinsellas Sports Complex which is due for completion in June 2017. Woodside Sports Ground There is a hall management agreement in place with Encircle Ltd over part of the Woodside Community Centre. The agreement is current to 18 January 2018, with an option for a further five years. Discussions have been held with Encircle Ltd regarding the ongoing use of the centre and Encircle Ltd have agreed to relinquish its management agreement for the facility effective 30 June 2017. The North Lakes Leopards Junior Rugby Cub Inc. currently utilise the remainder of the building including change rooms, toilets, and storage. Following the cessation of the managed community centre, the entire building is proposed to be used as a clubhouse to support the use of the fields. 2. Explanation of Item Caboolture Sports Club Limited propose to manage and maintain the North Lakes facilities under a similar model to its other leased facilities, with financial and operational support from its new North Lakes Sports Club. Council officers have discussed the proposed tenure and management model with the eight resident sporting clubs located at the North Lakes facilities with no objections being raised. The resident sporting clubs advised Council officers during the consultation process that they wished to be involved in the decision making process relating to the management of the facilities. Accordingly, an advisory committee with representatives from each resident club will be formed in collaboration with Caboolture Sports Club Limited. In accordance with the proposed tenure and management model it is recommended to offer Caboolture Sports Club Limited five-year lease agreements over the current and proposed buildings at Aurora Boulevard Park, Kinsellas Sports Complex and Woodside Sports Ground and sport field permit agreements for the three facilities. All agreements will be prepared under the terms and conditions of Council’s Community Leasing policy with annual rental commencing at $1.00 per annum. 3. Strategic Implications 3.1 Legislative/Legal Implications

All agreements will be registered with the Department of Natural Resources and Mines in accordance with the Land Act 1994.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Community capacity building - projects and activities that build community capacity and provide support to community organisations.

3.3 Policy Implications The terms and conditions of the proposed agreements will be in accordance with Council’s Community Leasing Policy (14-2150-079).

3.4 Risk Management Implications There are no known risk management implications.

3.5 Delegated Authority Implications There are no known delegated authority implications.

3.6 Financial Implications There are no known financial implications.


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3.7 Economic Benefit

There are no known economic benefit implications.

3.8 Environmental Implications There are no known environmental implications.


Caboolture Sports Club Limited provides quality opportunities for exercise, sporting competition, community socialisation, interaction and education.

3.10 Consultation / Communication Councillors - all, Caboolture Sports Club Limited, North Lakes Soccer Club Inc., The Lakes Football Club Inc., North Lakes Rugby League Football Club Inc., North Lakes Oztag, North Lakes Leopards Junior Rugby Club Inc., The Lakes Cricket Club Inc., Redcliffe Triathlon Club Incorporated and Lakers Softball Club Inc.


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SUPPORTING INFORMATION Ref: A143934966 The following list of supporting information is provided for: ITEM 5.1 LEASES TO CABOOLTURE SPORTS CLUB LIMITED FOR NORTH LAKES SPORTS COMPLEXES - DIVISION 4 #1 Aerial image of North Lakes sports venues


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#1 Aerial image of North Lakes sports venues


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6 LIFESTYLE & AMENITY SESSION (Cr Matt Constance) ITEM 6.1 FEES & CHARGES FOR LONG-STAY AND SEMI-PERMANENT RESIDENTS IN COUNCIL CARAVAN PARKS - DIVISIONS 1 AND 6 Meeting / Session: 6 LIFESTYLE & AMENITY Reference: A14890985 : 27 February 2017 Responsible Officer: CP, Land and Leasing Coordinator (EPS Property & Commercial Services) Executive Summary The charges for site fees for long-stay and semi-permanent residents at Council’s caravan parks are reviewed on an annual basis. The purpose of this report is to seek Council approval for the fees and charges for long-stay and semi-permanent residents, effective 1 July 2017 for the Donnybrook, Toorbul and Bells Caravan Parks. OFFICER’S RECOMMENDATION 1. That Council adopt the fees and charges for long-stay and semi-permanent residents, effective 1 July

2017, for the Donnybrook, Toorbul and Bells caravan parks as follows Toorbul, Donnybrook and Bells Caravan Parks

Fee Name 2017/2018 Fees (inc GST) Toorbul and Donnybrook - Long Stay Site Fees (2 persons) - Per Week $145.00 Toorbul and Donnybrook - Semi-permanent (2 persons) - Per Week $99.00 Bells Caravan Park - Long Stay Site Fee (2 persons) - Per Week $140.00 Bells, Toorbul and Donnybrook - Extra Person - Per Night $8.30

2. That the Chief Executive Officer be authorised to do all things necessary to implement

recommendation one.


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Moreton Bay Regional Council ITEM 6.1 FEES & CHARGES FOR LONG-STAY AND SEMI-PERMANENT RESIDENTS IN COUNCIL CARAVAN PARKS - DIVISIONS 1 AND 6 - A14890985 (Cont.)

REPORT DETAIL 1. Background Council reviews the site rental fees for long-stay and semi-permanent residents at Council caravan parks on an annual basis. This review considers increasing operational costs, movement in the consumer price indexing and the appropriateness of existing fees. The only caravan parks owned and operated by Council that have these rental arrangements are the Donnybrook, Toorbul, and Bells Caravan Parks. Please note that the Beachmere Caravan Park is leased by the Beachmere RSL and as such, they are able to charge their own fees (subject to Council’s approval), however, they generally adopt the same fees as Council for simplicity. Long-stay residents reside in their mobile accommodation on the caravan parks full time, while semi-permanent residents’ caravans are housed on-site but the residents reside there on occasion. The tenancy for both types of residents is provided under a periodic tenancy agreement. 2. Explanation of Item The Residential Tenancies and Rooming Accommodation Act 2008 states that if rent is being increased during a periodic agreement, the tenant must be provided with at least two month’s written notice advising of the increase. The notice must include the start date and the increased amount payable. Toorbul, Donnybrook and Bells Caravan Parks It is proposed to increase the fees and charges for all long-stay and semi-permanent residents as follows to offset cost increases. It is noted that the long-stay and semi-permanent residents at Bells Caravan Park pay for their electricity therefore their fees are less than the other caravan parks.

Fee Name 2016/17 Current Fee $

2017/18 Proposed Fee

Gross (inc GST)

GST Y/N

$ increase

% Increase

Bells Caravan Park - Long-Stay - Per Week $ 138.00 $ 140.00 Y $2.00 1.45%

Donnybrook Caravan Park - Long-Stay - Per Week $ 143.00 $ 145.00 Y $2.00 1.40%

Donnybrook Caravan Park - Semi-Permanents - Per Week $ 97.00 $ 99.00 Y

$2.00 2.06%

Toorbul Caravan Park - Long-Stay - Per Week $ 143.00 $ 145.00 Y $2.00 1.40%

Toorbul Caravan Park - Semi-Permanents - Per Week $ 97.00 $ 99.00 Y

$2.00 2.06%

Extra Person per Night $ 8.15 $ 8.30 Y $0.15 1.84%


Council’s fees and charges are determined annually in accordance with the provisions of the Local Government Act 2009. The Residential Tenancies and Rooming Accommodation Act 2008 requires that 2 months’ notice be given for any change in fees and charges.

3.2 Corporate Plan / Operational Plan Enabling Services: Property services - management of council owned/controlled land and sales and acquisitions.

3.3 Policy Implications There are no policy implications.


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Moreton Bay Regional Council ITEM 6.1 FEES & CHARGES FOR LONG-STAY AND SEMI-PERMANENT RESIDENTS IN COUNCIL CARAVAN PARKS - DIVISIONS 1 AND 6 - A14890985 (Cont.)

3.4 Risk Management Implications There are no risk management implications


3.6 Financial Implications The fees and charges proposed will see a positive impact on Council’s 2017/18 budget.



Nil 3.9 Social Implications

There are no social implications.

3.10 Consultation / Communication Tenants will be notified of the new fees and charges by letter to be posted to their residential addresses. The park managers will also be notified of the new fees and charges by letter.


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7 ECONOMIC DEVELOPMENT & TOURISM SESSION (Cr Julie Greer) No items for consideration.

8 GENERAL BUSINESS ANY OTHER BUSINESS AS PERMITTED BY THE MEETING CHAIRPERSON.


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CLOSED SESSION (Confidential items) (Resolution the meeting be closed under s275 of the Local Government Regulation 2012) ITEM C.1 – CONFIDENTIAL PROSECUTION - ANIMAL MANAGEMENT (CATS AND DOGS) ACT 2008 ANIMAL ATTACK - DIVISION 5 Meeting / Session: 1 GOVERNANCE Reference: A14921005 : 14 March 2017 Responsible Officer: MW, Manager Regulatory Services (CES Regulatory Services) Basis of Confidentiality Pursuant to s275 (1) of the Local Government Regulation 2012, clause (f), as the matter involves starting or defending legal proceedings involving the Council. Executive Summary Council’s approval is sought for the commencement of appropriate court action against the owner of two dogs, one of which was a declared dangerous dog pursuant to the Animal Management (Cats and Dogs) Act 2008 (the Act), involved in a dog attack which occurred on 5 August 2016.


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ITEM C.2 – CONFIDENTIAL ACQUISITION OF LAND AND INFRASTRUCTURE AGREEMENT FOR WORKS AND EASEMENT - DIVISION 3 Meeting / Session: 4 ASSET CONSTRUCTION & MAINTENANCE Reference: A14226747 : 28 September 2016 - Refer Confidential Supporting

Information A14226746 Responsible Officer: TT, Senior Technical Officer (ECM Integrated Transport Planning & Design) Basis of Confidentiality Pursuant to s275 (1) of the Local Government Regulation 2012, clause (h), as the matter involves other business for which a public discussion would be likely to prejudice the interests of the Council or someone else, or enable a person to gain a financial advantage. Executive Summary Drainage upgrades are required as part of the Cottrill / Pumicestone Roads project, between Council and the State Government’s Department of Education and Training (DET), to support the development of the new Pumicestone State School.


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ITEM C.3 – CONFIDENTIAL PROPERTY RATIONALISATION PROJECT - SALE BY PRIVATE TREATY - DIVISION 7 Meeting / Session: 7 ECONOMIC DEVELOPMENT & TOURISM Reference: A14846223: 20 February 2017 - Refer Confidential Supporting Information

A14846442 Responsible Officer: AS, Enterprise and Investments Officer (EPS Property & Commercial Services) Basis of Confidentiality Pursuant to s275 (1) of the Local Government Regulation 2012, clause (h), as the matter involves other business for which a public discussion would be likely to prejudice the interests of the Council or someone else, or enable a person to gain a financial advantage. Executive Summary This report seeks a Council resolution to market and sell the nominated Council-owned properties by private treaty following an unsuccessful public tender process.


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ITEM C.4 – CONFIDENTIAL PROPERTY RATIONALISATION PROJECT Meeting / Session: 7 ECONOMIC DEVELOPMENT & TOURISM Reference: A15081218 : 10 April 2017 - Refer Confidential Supporting Information

A15081250 Responsible Officer: AS, Enterprise and Investments Officer (EPS Property & Commercial Services) Basis of Confidentiality Pursuant to s275 (1) of the Local Government Regulation 2012, clause (h) as the matter involves other business for which a public discussion would be likely to prejudice the interests of the Council or someone else, or enable a person to gain a financial advantage. Executive Summary This report seeks to outline the process for the property that is the subject of this report.


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