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AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

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Page 1: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 2: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 3: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015

1. Agenda Item: Approval of Minutes for the Regular Meeting held on March 24, 2015.

2. Party Making Request: Nyla L. Flatau, TRMC, CPM 3. Nature of Request: Approval of Minutes as presented. 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: Not applicable. 6. Routing:

Shelton, Edith Created/Initiated - 04/09/2015 7. Staff's Recommendation: Approval as presented. 8. City Attorney: Approved - KDP 9. MPU General Manager: approved - mav 10. Director of Finance for Utilities: Approved - MDC

Page 4: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

STATE OF TEXASCOUNTY OF HIDALGOCITY OF MCALLEN

The McAllen Public Utility Board (MPUB) convened in a Regular Meeting on Tuesday, March 24, 2015, at 4:00 pm in the City Commission Chambers at City Hall with the following present:

Chairman Charles AmosVice Chairman Ernest WilliamsTrustee Tony AguirreTrustee Albert CardenasCommissioner Veronica Whitacre

Staff: Mark Vega, P.E., General ManagerKevin Pagan, City AttorneyNyla L. Flatau, Board SecretaryEdith Shelton, Assistant to the Utility Board SecretaryMarco Pedraza, Director of Wastewater SystemsMelba Carvajal, Director of Finance for UtilitiesErika Diaz, Developmental Activities SpecialistTim Skoglund, P.E., Utility EngineerCarlos Gonzalez, P.E., Development/Special Projects EngineerOmar Gonzalez, CAD Operator IIISusan D. Schane, Grant WriterJoe Solis, Director of Water SystemsElizabeth Cabrera, Director of Purchasing & ContractingMichelle Leftwich, Assistant City ManagerEliva Alonzo, Deputy Director of Public WorksJavier Hinojosa, Assistant Director of Wastewater SystemsJolee Perez, Benefits CoordinatorEduardo Mendoza, Director of Traffic OperationsRafael Balderas, Assistant GIS TechnicianCarlos Sanchez, Director of Public Works

CALL TO ORDER:

Chairman Charles Amos called the meeting to order.

1. MINUTES:

a) Approval of Minutes for Regular Meeting held February 24, 2015

Vice Chairman Ernest Williams moved to approve the minutes for Regular Meeting held February 24, 2015. Commissioner Veronica Whitacre

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seconded the motion. The motion carried unanimously by those present.

5. MANAGER’S REPORT:

e) Report on Certification of Unopposed Candidates and Order of Cancellation for certain races on the May 9, 2015 General City Election. Resumen de la Certificación de Candidatos Únicos para ciertos puestos o cargos, para la Elección General de la Ciudad del 9 de Mayo de 2015 y Orden de Cancelación para los mismos puestos.

Said item was for report only.

4. UTILITY LAYOUTS:

h) Discussion and Approval of Hoehn Subdivision

Mr. Vega informed the Board that the development is located along the south side of Monte Cristo Road, just east of 23rd Street and that Hidalgo County had presented two (2) options to MPU that would extend sewer services to said development.

Recommendation was for consideration of Option 2 in which Hidalgo County provided a cost estimate at $283,889.45 with an additional funding of $194,006.45 for the oversizing of sewer improvements.

Vice Chairman Ernest Williams moved to approve with the stipulation that SWSC do the billing for the City of McAllen, and every resident sign a sewer service contract. Trustee Albert Cardenas seconded the motion. The motion carried unanimously by those present.

2. BIDS AND CONTRACTS:

a) Consideration and Possible Approval of Elevated Water Tank Use Agreement for Trade Zone Elevated Water Tower.

Mr. Vega requested approval of lease agreement with AT&T for the Trade Zone Water Tower for a five (5) year term. Agreement commenced on September 1, 2014 and will terminate on August 31, 2019 with the initial year at $31,427.48 with an annual 5% escalation fee.

Vice Chairman Ernest Williams moved to approve elevated water tower use agreement. Trustee Tony Aguirre seconded the motion. The motion carried unanimously by those present.

b)

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Consideration and Possible Approval of Water Re-Use Agreement for Tres Lagos Development.

Mr. Vega requested approval of sewer re-use for the Tres Lagos Development where MPU would provide treated effluent to the development. The re-use water quality would meet Texas Commission of Environmental Quality (TCEQ) standards. Schedule for delivery of effluent would be on or before March 31, 2017.

Trustee Tony Aguirre moved to approve agreement of terms. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

3. ORDERS:

a) Approval of Budget Amendment for FY 2014/2015 in the amount of $10,391 for participation in a change order to the Accela Work Order and Asset Management project within the Water Capital Improvement Fund

Mrs. Alonzo requested approval of a budget amendment that called for an increase in expenditures in the amount of $10,041 for Accela Work Order and Asset Management Project within the water capital improvement fund.

Trustee Tony Aguirre moved to approve budget amendment as presented. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

4. UTILITY LAYOUTS:

a) Discussion and Approval of the Citrus Grove Plaza, Lots 13 & 19 Subdivision

Mr. Gonzalez presented property located on the southeast corner of Bentsen Road and U.S. Expressway 83. He added that subdivision be given approval as proposed subject to: 1) dedication of a utility easement along perimeter of property, 2) installation of proposed public utility infrastructure, and 3) a sewer line reimbursement for the amount of $56,256.26, payable to MPU for the Colbath Sewer Project.

Trustee Tony Aguirre moved to approve Citrus Grove Plaza, Lots 13 & 19 Subdivision. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

b) Discussion and Approval of the Crystal Park Ridge Subdivision

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Mr. Gonzalez presented a 2.171 acre tract property located on the west side of N. 17th Street, approximately 500 feet south of Dove Avenue. Mr. Gonzalez stated that subdivision be granted approval subject to: 1) dedication of a utility easement along perimeter of property, 2) installation of proposed public utility infrastructure, 3) payment of a waterline reimbursement in the amount of $740.60, payable to MPU for the North Central Distribution Water Project, and 4) a sewer line reimbursement in the amount of $2,836.39, payable to MPU for the Nolana Diversion Sewer Project.

Vice Chairman Ernest Williams moved to approve Crystal Park Ridge Subdivision. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those present.

c) Discussion and Approval of Los Candiles Subdivision

Mr. Gonzalez presented a 2.893 acre tract property located inside the existing Fairway Grande Village Subdivision, on the NW side of the South McColl Road and El Rancho Road intersection. He added that subdivision should be approved subject to: 1) dedication of utility easement along perimeter of property, 2) installation of proposed public utility infrastructure, and 3) payment of sewer line reimbursement for the amount of $4,491.97, payable to MPU for the El Rancho Road Sewer Project.

Trustee Tony Aguirre moved to approve Los Candiles Subdivision. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

d) Discussion and Approval of the Sandelcast Subdivision

Mr. Gonzalez presented a 1.25 acre tract property located on the west side of North Main Street, approximately 275 feet south of Pecan Blvd. He stated that subdivision be granted approval subject to: 1) dedication of a utility easement along perimeter of property, 2) installation of proposed public utility infrastructure, and 3) a waterline reimbursement in the amount of $346.78, payable to MPU for the Central McAllen Distribution Water Project.

Trustee Tony Aguirre moved to approve Sandelcast Subdivision. Commissioner Veronica Whitacre seconded the motion. The motion carried unanimously by those present.

e) Discussion and Approval for the Triple G Ranch Subdivision

Mr. Gonzalez presented a 5.299 acre tract property located on the east side of north Shary Road, approximately 1,180 feet north of Mile 8. He added that approval should be granted subject to: 1) dedication of a utility

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easement along perimeter of property, 2) installation of proposed public utility infrastructure, and 3) execution of a contractual agreement or future sewer services.

Trustee Tony Aguirre moved to approve Triple G Ranch Subdivision. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

f) Discussion and Approval of the Austin, Sophia, Caden, Olivia, Bianca Subdivision

Mr. Gonzalez presented a 5.93 acre tract property located on the east side of N. McColl Road, approximately 530 feet south of Owassa Road. He added that subdivision be given approval as proposed subject to: 1) dedication of a utility easement along perimeter of property, 2) installation of proposed public utility infrastructure as proposed, and 3) a sewer line reimbursement for the amount of $4,293.05, payable to MPU for the Development of Pedregal Phase II Sewer Project.

Trustee Tony Aguirre moved to approve Austin, Sophia, Caden, Olivia, Bianca Subdivision. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

g) Discussion and Approval of The Shops at Solana Subdivision

Mr. Gonzalez presented a 15.786 acre tract property located on the northwest corner of the S. 10th Street and Expressway 83 intersection. Mr. Gonzalez added that subdivision be granted approval as proposed subject to: 1) dedication of a utility easement along perimeter of property, and 2) installation of proposed public utility infrastructure as proposed.

Trustee Tony Aguirre moved to approve The Shops at Solana Subdivision. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

5. MANAGER’S REPORT:

a) Discussion of Water Conservation

Said item was for report only.

b) BBS Report

Item was for report only.

c)

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Discussion and Possible Action regarding Advanced Chiropractic Network & Airrosti.

Mrs. Perez stated that the coverage for musculoskeletal therapy by Advanced Chiropractic Network & Airrosti would be covered by BlueCross BlueShield with a waived deductible, and only required members pay a copay. The benefits of the plan are designed for a quick, successful treatment with less cost to members. Mrs. Perez recommended approval of program.

Vice Chairman Ernest Williams moved to approve the addition of Advanced Chiropractic Network & Airrosti to the City's health plan. Trustee Albert Cardenas seconded the motion. The motion carried unanimously by those present.

d) Review of Quarterly Investment Report for Quarter Ending December 31, 2014.

Ms. Carvajal presented the Quarterly Investment Report for quarter ending December 31, 2014 and stated that the Audit and Investment Committee recommended approval to the elected bodies; therefore, Staff recommended approval as presented.

Trustee Tony Aguirre moved to approve report as presented. Trustee Albert Cardenas seconded the motion. The motion carried unanimously by those present.

6. TABLED ITEMS:

a) Award of Contract - Purchase of 2015 Vehicles - (30) City Vehicles and (6) MPU Vehicles

Item was removed from the table for discussion. Mr. Vega stated that said item was for the purchase of six (6) vehicles for MPU Departments and requested authorization to proceed with purchase.

Trustee Tony Aguirre moved to approve purchase of vehicles. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

b) Award of Contract - Purchase of Thirty-Eight (38) Pneumatic Actuators - Project No. 02-15-P17-38

Item was removed from the table for discussion. Mr. Solis explained that item was tabled so that Purchasing Department would have time to research single bid received from WWaterTech, Inc. from Waller, TX.

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Bid was reviewed and Staff decreased purchase amount to thirty-two (32) actuators for the bid amount of $14,240.36 Staff recommended award of bid.

Trustee Tony Aguirre moved to approve award of purchase contract to WWaterTech, Inc. for thirty-two (32) actuators as presented. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

7. FUTURE AGENDA ITEMS

8. EXECUTIVE SESSION, CHAPTER 551, TEXAS GOVERNMENT CODE, SECTION 551.071 CONSULTATION WITH ATTORNEY, SECTION 551.072 LAND TRANSACTION, SECTION 551.074 PERSONNEL MATTERS; SECTION 551.087 ECONOMIC DEVELOPMENT NEGOTIATIONS

Chairman Charles Amos recessed the meeting at 4:20 pm to go into executive session, and reconvened the meeting at 4:55 pm. He stated that the following action was taken.

a) Consultation with City Attorney regarding legal issues related to "late fees" for governmental entities (T.G.C. 551.071).

Mr. Pagan asked the Board to entertain a motion that authorized the General Manager to offer credit to McAllen Independent School District amount equal to the late charges between the beginning of program and up to the day, and also allow Staff to implement program for adjustment of late fees for political subdivisions in compliance with state law.

Trustee Tony Aguirre moved to approve City Attorney's recommendation. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

b) Discussion of matters related to economic development. (T.G.C. 551.087)

Item was for information only.

c) Consultation with City Attorney and Possible Action regarding legal issues related to personnel matters. (T.G.C. 551.071)

Item was for information only.

d) Consultation with City Attorney regarding legal issue related to participation in City project for upgrade of infrastructure. (T.G.C. 551.071)

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Mr. Pagan asked the Board to entertain a motion that authorized the General Manager, Chairman, and Board Attorney to offer to participate in cooperation with Hidalgo County Irrigation District No. 3.

Trustee Tony Aguirre moved to approve recommendation. Vice Chairman Ernest Williams seconded the motion. The motion carried unanimously by those present.

ADJOURNMENT

There being no other business to come before the Board, the meeting was unanimously adjourned at 5:36 pm.

______________________________Charles Amos, Chairman

Attest: ______________________________ Edith SheltonAssistant to the Utility Board Secretary

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AGENDA ITEM 2.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/08/2015 MEETING DATE 04/14/2015

1. Agenda Item: Discussion and Approval of North Water Treatment Plant Well - Scope of Service

2. Party Making Request: Carlos Gonzalez, P.E., Development/Special Projects

Engineer 3. Nature of Request: Consideration and approval of scope of services. 4. Budgeted: Yes

Bid Amount: $370,000.00 Budgeted Amount: $370,000.00 Under Budget: $0.00 Over Budget: $0.00 Amount Remaining: $0.00

5. Reimbursement: Not applicable. 6. Routing:

Shelton, Edith Created/Initiated - 04/08/2015 7. Staff's Recommendation: Approval of scope of services. 8. City Attorney: N/A - KDP 9. MPU General Manager: approved - MAV 10. Director of Finance for Utilities: Approved - MDC

Page 13: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

Memo

TO: Marco A. Vega, P.E., General Manager

THRU: Carlos Gonzalez, P.E., Development / Utility Engineer

DATE: April 8, 2015

SUBJECT: Norris Leal Engineering Water; Consideration & Approval of Scope of Service and cost proposal for the North Water Treatment Plant – Water Well Engineering and Design Project

On December 9, 2014, McAllen Public Utility Board approved the selection of Norris Leal Engineering Water and RW Harden & Associates (Norris-Leal) to perform engineering design work for the North Water Treatment Plant – Water Well Engineering and Design Project.

Norris-Leal has submitted a detailed Scope of Service along with a corresponding cost proposal. The detailed Scope of Service is attached to this agenda Item. The Scope of Service includes all engineering work needed for a Test Drilling Program Design. The primary deliverable will be the preparation of Plans and Specifications for a recommended three test holes. The Test Holes will include one deep test hole (1,300 ft) and two shallow test holes (450 ft). The plans and specifications for the test holes will be publicly bid for contractor solicitations.

Note that this scope of service does not include costs for any construction or costs for the permanent well design. The cost proposal corresponding to this Scope of Service is $370,000. This project is included in this year’s budget list. I am available for comments or questions.

Page 14: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
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Page 16: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 17: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 18: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 19: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 20: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 21: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
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AGENDA ITEM 3.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/08/2015 MEETING DATE 04/14/2015

1. Agenda Item: Discussion and Approval of La Vista Crossing Subdivision 2. Party Making Request: Carlos Gonzalez, P.E., Development/Special Projects

Engineer 3. Nature of Request: Approval of subdivision as conditions set forth. 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: N/A 6. Routing:

Gonzalez, Carlos Created/Initiated - 04/08/2015 7. Staff's Recommendation: Approval of subdivision as conditions set forth. 8. City Attorney: Approved - KDP 9. MPU General Manager: APPROVED - MAV 10. Director of Finance for Utilities: Approved - MDC

Page 23: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 24: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
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Page 26: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 27: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 28: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

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Page 29: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

AGENDA ITEM 3.b. PUBLIC UTILITY BOARD DATE SUBMITTED 04/08/2015 MEETING DATE 04/14/2015

1. Agenda Item: Discussion and Approval of The Villages at Crosspointe Subdivision

2. Party Making Request: Carlos Gonzalez, P.E., Development/Special Projects

Engineer 3. Nature of Request: Approval of subdivision as conditions set forth. 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: Sewer line reimbursement for participation to the 2nd and Jonquil Lift Station in the amount of $3,179.07.

6. Routing:

Gonzalez, Carlos Created/Initiated - 04/08/2015 7. Staff's Recommendation: Approval of subdivision as conditions set forth. 8. City Attorney: Approved - KDP 9. MPU General Manager: APPROVED - mav 10. Director of Finance for Utilities: Approved - MDC

Page 30: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
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Page 32: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
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Page 34: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 35: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
Page 36: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

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Page 37: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes

AGENDA ITEM 3.c. PUBLIC UTILITY BOARD DATE SUBMITTED 04/08/2015 MEETING DATE 04/14/2015

1. Agenda Item: Beto House Subdivision Cost Participation Agreement 2. Party Making Request: Carlos Gonzalez, P.E., Development/Special Projects

Engineer 3. Nature of Request: Consideration of cost participation for sewer

improvements. 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: N/A 6. Routing:

Gonzalez, Carlos Created/Initiated - 04/08/2015 7. Staff's Recommendation: Consideration of MPU cost participation. 8. City Attorney: N/A - KDP 9. MPU General Manager: approved - mav 10. Director of Finance for Utilities: Approved - MDC

Page 38: AGENDA ITEM 1.a. - McAllen Public Utility · 2019. 5. 29. · AGENDA ITEM 1.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/09/2015 MEETING DATE 04/14/2015 1. Agenda Item: Approval of Minutes
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STATE OF TEXAS SEWER PARTICIPATION AGREEMENT COUNTY OF HIDALGO

WHEREAS, Southeast Texas Industries Inc. a Texas Corporation (hereinafter referred to as

"STI"),with its address being ______________________________and Don Patterson, (hereinafter

referred to as “SS”), with its address being __________________________________. sometimes

collectively referred herein as “participants” together with the City of McAllen through the

McAllen Public Utility, hereinafter referred to as “MPU”, with its address being 1300

Houston Avenue, McAllen, Hidalgo County, Texas 78501, desire to enter into this Sewer

Participation Agreement ( “Agreement”) in accordance with the terms and considerations below

described,

WHEREAS, all of the parties desire the construction, installation of an 8” inch sewer line

intended to serve an area more clearly shown on the attached Exhibit “A”, incorporated herein for

all purposes (hereinafter referred to as the “Project”).

NOW, THEREFORE, STI, SS, and MPU, in consideration of the mutual benefits derived by the covenants expressed hereinafter, agree as follows:

Section 1. Obligations of the parties: 1. MPU obligations. MPU will serve as the lead entity; coordinating engineering, materials construction and payment of the Project. After the deposits into escrow, of the money set out below by the Participants, MPU will contribute the additional money necessary to complete the project, not to exceed ($15,710.00) Fifteen thousand, seven hundred ten and no one hundred dollars and MPU will pay all debts directly created by the Project. 2. Participants obligations. STI will contribute $13,000.00 by placing that amount in escrow with MPU. MPU is authorized to use, pay and distribute any and all of that amount in connection with the Project. SS will contribute $13,000.00 by placing that amount in escrow with MPU. MPU is authorized to use, pay and distribute any and all of that amount in connection with the Project. If the total cost of the Project exceeds $41,710.00, any overage shall be paid by the participants on a 50/50 basis upon presentment of an accounting of the Project and a bill for the amount owed.

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Section 2. Conflict of Applicable Law: Nothing in this Agreement shall be construed so as to require the commission of any act contrary to law, and whenever there is any conflict between any provision of their Agreement and any present or future law, ordinance, or administrative, executive or judicial regulation, order or decree, or amendment thereof, contrary to which the parties have no legal right to contract, the latter shall prevail. Section 3. No Waiver: No waiver by any party hereto of any breach of any provision of the Agreement shall be deemed to be a waiver of any preceding or succeeding breach of the same or any other provision hereof. Section 4. Entire Agreement: This Agreement contains the entire contract between the parties hereto and each party acknowledges that neither has made (either directly or through any agent or representative) any representation or agreement in connection with this Agreement not specifically set forth herein. This Agreement may be modified or amended only by agreement in writing executed by, the parties and not otherwise. TEXAS LAW TO APPLY. THIS AGREEMENT SHALL BE CONSTRUED UNDER AND IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS, AND ALL OBLIGATION OF THE PARTIES CREATED HEREUNDER ARE PERFORMABLE IN HIDALGO COUNTY, TEXAS. THE PARTIES HEREBY CONSENT TO PERSONAL JURISDICTION IN HIDALGO COUNTY, TEXAS.

Section 5. Notice. Except as may be otherwise specifically provided in this Agreement, all notices, demands, requests or communication required or permitted hereunder shall be in writing and shall either be (i) personally delivered against a written receipt, or (ii) sent by registered or certified mail, return receipt requested, postage prepaid and addressed to the parties at the addresses set out in the first paragraph of this agreement. Each notice, demand, request or communication which shall be delivered or mailed in the manner described above shall be deemed sufficiently given for all purposes at such time as it is personally delivered to the addressee or, if mailed, at such time as it is deposited in the United States mail.

Section 6. Additional Documents. The parties hereto covenant and agree that they will execute such other and further instruments and documents as are or may become necessary or convenient to effectuate and carry out the terms of this Agreement.

Section 7. Successors. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors, and assigns where permitted by this Agreement.

Section 8. Assignment. This Agreement shall not be assignable

Section 9. Headings. The headings and captions contained in this Agreement are solely for convenience reference and shall not be deemed to affect the meaning or interpretation of any provision of paragraph hereof.

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Section 10. Gender and Number. All pronouns used in this Agreement shall include the other gender, whether used in the masculine, feminine or neuter gender, and singular shall include the plural whenever and so often as may be appropriate. Section 11. Authority to Execute. The execution and performance of this Agreement by the parties has been duly authorized by all necessary laws, resolutions corporate action, and this Agreement constitutes the valid and enforceable obligations.

Section 12. Governmental Purpose. The MPU is entering into this agreement for the purpose of providing for governmental services or functions. Section 13. Commitment of Current Revenues Only. In the event that, during any term, hereof, the funds contemplated herein from the MPU are not appropriated in sufficient amounts to meet the obligations of the MPU under this Agreement, then any party may terminate this Agreement upon ninety (90) days written notice to the other parties. Each of the parties hereto agrees, however, to use its best efforts to secure funds necessary for the continued performance of this Agreement.

WITNESS THE HANDS OF THE PARTIES effective as of the day and year first written above.

MPU

_________________________________ Mark Vega P.E. General Manager

ATTEST: By: Nyla L. Flatau, Utility Board Secretary APPROVED AS TO FORM:

By: Gary Henrichson Deputy City Attorney

STI

_______________________ James Parsley CEO

ATTEST: By: _____________________________

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SS

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AGENDA ITEM 4.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/07/2015 MEETING DATE 04/14/2015

1. Agenda Item: Discuss and approve Investment Advisory Agreement to select and appoint Patterson & Associates to act as its investment advisor for funds and securities to manage, maintain, and invest monies and securities and to perform the advisory and consulting services.

2. Party Making Request: Marco A. Vega, P.E., MPU General Manager, Susan

Lozano, Finance Director, Melba Carvajal, Director of Finance for Utilities 3. Nature of Request: 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: 6. Routing:

Moreno, Sonya Created/Initiated - 04/07/2015Lozano, Susan Approved - 04/07/2015Carvajal , Melba Approved - 04/07/2015Vega, Mark Final Approval - 04/09/2015

7. Staff's Recommendation: 8. City Attorney: Approved - KDP 9. MPU General Manager: approved - mav 10. Director of Finance for Utilities: Approved - MDC

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AGENDA ITEM 6.a. PUBLIC UTILITY BOARD DATE SUBMITTED 04/08/2015 MEETING DATE 04/14/2015

1. Agenda Item: Consultation with City Attorney regarding legal aspects of water conservation ordinance and legal aspects of agenda items. (T.G.C. 551.071)

2. Party Making Request: Marco A. Vega, P.E., General Manager 3. Nature of Request: Item for Board discussion. 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: 6. Routing:

Flatau, Nyla Created/Initiated - 04/08/2015 7. Staff's Recommendation: Item for Board discussion. 8. City Attorney: N/A - KDP 9. MPU General Manager: N/A - MAV 10. Director of Finance for Utilities: N/A - MDC

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AGENDA ITEM 6.b. PUBLIC UTILITY BOARD DATE SUBMITTED 04/08/2015 MEETING DATE 04/14/2015

1. Agenda Item: Consultation with City Attorney and Possible Action regarding legal issues related to personnel matters. (T.G.C. 551.071)

2. Party Making Request: Marco A. Vega, P.E., General Manager 3. Nature of Request: Item for Board discussion. 4. Budgeted:

Bid Amount: Budgeted Amount: Under Budget: Over Budget: Amount Remaining:

5. Reimbursement: 6. Routing:

Flatau, Nyla Created/Initiated - 04/08/2015 7. Staff's Recommendation: Item for Board discussion. 8. City Attorney: N/A - KDP 9. MPU General Manager: N/A - mav 10. Director of Finance for Utilities: N/A - MDC