Embed Size (px)
Citation preview
* Adjournment *
Next Meeting: September 26, 2018
Please advise Jeff Keays the committee secretary at [email protected] or 250-475-1775 local 3430 if you are unable to attend.
Go Green!
Members are encouraged to bring their own mug to the meeting.
AGENDA HEALTHY SAANICH ADVISORY COMMITTEE
Saanich Municipal Hall, Committee Room #2 Wednesday June 27, 2018 at 6:00 p.m.
1. ADOPTION OF MINUTES (attachment) May 23, 2018
2. RECREATION MARKET ANALYSIS (attachment)
Market Analysis FAQ Facilitated discussion Senior Manager of Recreation
3. WORKING GROUP UPDATE
Embrace Saanich - Monthly Update United Nations World Refugee Day Youth Theatre Play – Update DRAFT Working Group Paragraph for Healthy Saanich Page
4. DIVISION UPDATE – RECREATION (attachment)
Presentation from Senior Manager of Recreation
5. PRIDE UPDATE (attachment) Memo from the Clerk
Page 1 of 6
MINUTES HEALTHY SAANICH ADVISORY COMMITTEE
Held at Swan Lake Christmas Hill Nature Sanctuary May 23 at 5:45PM
Present: Chair: Councillor Colin Plant
Members: Merie Beauchamp, Ryan Clayton, Marlene Davie, Zhongwen He, Jean Hodgson (SCAN), Jasmindra Jawanda, Nadia Rajan, Dorthy Rosenberg
Staff: Graham Thomson, (A) Senior Manager, Recreation Services and Jeff
Keays, Committee Clerk Absent: Wayne Hunter (SD63), Victoria Martin (SD63); Peg Orcherton (SD61)
Guests: Taiwo Afolabi, Artistic Director – UN World Refugee Day Play, Michele
Sealey, ACHAC, Aziza Sealey - Artist World Refugee Day Play.
MINUTES
MOVED by D. Rosenberg and seconded by R. Clayton “That the minutes of the Healthy Saanich Advisory Committee meeting held March 28, 2018 be adopted as circulated.”
CARRIED CHAIR’S REMARKS
The Chair welcomed committee members, staff and a number of guests to the meeting. After the introductions the Chair advised the committee that he would be leaving the meeting at approximately 6:30 p.m. and that the Clerk would oversee the nomination of the acting chair and provide support as needed. The Chair noted that report supporting Item 2 – Working Group Update: United Nations World Refugee Day Youth Theatre Play was circulated as a late item, and would be considered as part of the evening’s agenda. Hard copies of the report were made available.
WORKING GROUP UPDATE – PROJECT OUTLINE
The Chair the reminded the committee that the project was formally approved at their March 28, 2018 meeting, and clarified that the item before them was the proposed project outline. The Chair then turned the floor over to the Cultural Planning Consultant, Jasmindra Jawanda, who provided the committee with an overview of the Embrace Saanich project outline. The following highlights are noted:
Purpose of presentation is to inform and seek recommendations regarding the methodology and assessment tools for final report.
What is cultural planning?
Minutes – Healthy Saanich Advisory Committee May 23, 2018
Page 2 of 6
o Arose in the 1960’s and is a process of inclusive consultation that helps local governments identify cultural resources and assets, including:
Multicultural organizations Cultural festivals Literary arts Performing arts Film and broadcasting Museums and Libraries
Municipal Cultural Planning (MCP) is a municipal process that identifies, manages, strengthens, leverages and integrates a community’s cultural resources across all facets of local planning and decision making.
MCP benefits local governments as it harness the cultural resources and creative potential to achieve economic and social benefits as well as making communities more inclusive and livable for residents, newcomers, tourists and investors.
MCP and Economic Development o Cultural investment plays a central role in urban revitalization and
community renewal strategies. o It attracts business, visitors and new residents. o Enhances the market appeal of an area for both employers and
workers. o Attracts tourism dollars.
The final report will illustrate that the District of Saanich has a valuable opportunity to engage in MCP.
The objectives of Embrace Saanich are to: o Identify and assess municipal government structures, policies and
resources related to cultural planning and development. o Address issues and barriers regarding access to municipal services
and resources. o Present a Cultural Mapping Assessment
Methodology o The project will utilize quantitative and qualitative data collection,
stakeholder interviews and community surveys. Assessment and Analysis
o Recommend that a cultural mapping/community cultural assessment be conducted of the District of Saanich.
Cultural Mapping – Two types: o Tangible Cultural Resources – cultural community organizations,
enterprise, festivals, events, cultural facilities/spaces and natural and cultural heritage
o Intangible Cultural Resources – stories and traditions that contribute to defining a community’s unique identity and sense of place.
Cultural Resource Framework (CRF) –a consistent and measureable set of cultural resource categories, including (but not limited to):
o Cultural Enterprise o Cultural Heritage o Cultural Spaces o Cultural Occupations
Proposed project timeline:
Minutes – Healthy Saanich Advisory Committee May 23, 2018
Page 3 of 6
o April/May – Project outline to Healthy Saanich o May/June – Information gathering o June-August – Stakeholder interviews, community survey and data
collection o September – Synthesize research and develop a CRF o October/November – Write final report and present to Healthy
Saanich for feedback o December – Present findings to Council.
Committee discussion followed the presentation, the following highlights are noted:
The research will not form part of the Cultural Planning Consultant’s doctorate work. It is exclusively for this committee and the District of Saanich.
Workload and remuneration are both manageable for the consultant. The consultant and the project timeline are both flexible with regard to the
potential challenges of undertaking significant data collection during the summer holiday months. Some outreach is already underway.
The target for the survey is between 100-200 respondents. Although the agencies, service providers and programs are CRD wide, the
focus of the work will remain on Saanich. An identifier question i.e. “where are you from” could be included on the
survey. First Nations, faith based communities and existing and settled communities
(i.e. Filipino community) will be included in the report. The working group’s project steering committee will be comprised of
Zhongwen He; Merie Beauchamp and Jean Hodgson; however, all members of the committee are welcome to contact the consultant.
The Clerk will provide organizational support for the working group meetings. MOTION
Moved by R. Clayton and Seconded by M. Davie “that the Healthy Saanich Advisory Committee receive the Embrace Saanich project outline as presented by the Cultural Planning Consultant, Jasmindra Jawanda, on May 28, 2018”
CARRIED **** Councillor Plant left the meeting at 6:30 p.m. **** In accordance with the procedural Bylaw the Clerk called for a nomination for Chair from the floor. MOTION
Moved by R. Clayton and Seconded by J. Jawandra “That Marlene Davie serve as Chair for the remainder of the meeting.”
CARRIED
WORKING GROUP UPDATE – UN WORLD REFUGEE DAY YOUTH THEATRE PLAY The Urban/Cultural Planning consultant, J. Jawandra, thanked Councillor Plant, Kelli-Ann Armstrong and Jason Jones (Recreation Services) for their assistance in securing
Minutes – Healthy Saanich Advisory Committee May 23, 2018
Page 4 of 6
the performance spaces (Cedar Hill Rec. Centre and Claremont High School), and noted that Mayor Atwell would be attending the June 20 performance at Cedar Hill Recreation Centre to deliver greetings and welcoming remarks. The consultant then presented a high-level overview of the proposal before introducing the Artistic Director, Taiwo Afolabi. The following highlights are noted:
The play was performed four times in 2017. Performances have a positive impact on both the audience and the artists.
Informed youth, and informed citizens. Witnessing a play that mirrors one’s own lived experiences can be extremely
empowering. Many youth, including First Nations and new immigrants are involved in the
production. These performances can be life changing for audience members as they will
walk away with a deeper knowledge and understanding of the challenges and barriers faced by culturally and ethnically diverse youth.
The Artistic Director and the consultant invited Aziza Seal, poet/actress, to perform a short spoken word piece as an example of what would be included in the performance. Committee discussion followed the performance, the following highlights are noted:
Circulated budget ask of $3300.00 was revised after consultation with staff. Line items for space rental and printing/photocopying have been removed as
these items will now be in-kind contributions. The proposed line item for gifts for the elder was reduced to 100$ as there
will be only one elder attending. The revised budget for the event is $2700.00 Members expressed concern that the revised budget was too low, and noting
that, the next meeting would occur after the event, there would be no opportunity to make adjustments.
************************************************************************************************************ Jasmindra Jawanda declared, pursuant to Section 91 of the Council Procedure Bylaw, that she is not entitled to participate in the vote on the item as she is listed in the report as the consultant. J. Jawanda left the meeting at 6.50 p.m. ************************************************************************************************************ MOTION
Moved by M. Beuachamp and Seconded by J. Hodgson “that Healthy Saanich Advisory Committee approve the revised budget for the United Nations World Refugee Day Youth Theatre Play - Footsteps of our Immigrants to an upset limit of $3000.00.”
CARRIED
************************************************************************************************************* J. Jawanda returned to the meeting at 6.52 p.m. ************************************************************************************************************* **** Zhongwhen He left the meeting at 6:54 p.m. ****
Minutes – Healthy Saanich Advisory Committee May 23, 2018
Page 5 of 6
WORKING GROUP UPDATE – PARAGRAPH FOR HEALTHY SAANICH PAGE
The Clerk introduced the item, noting that this was an inquiry from a committee member. The working group will draft and circulate a paragraph prior to our next regularly scheduled advisory committee meeting.
REVIEW OF REVISED TERMS OF REFERENCE
The Clerk provided the committee with an update regarding the previously circulated terms of reference. The updated terms of reference have been posted to the web. There was inquiry from the committee with regard to the youth liaison appointment to HSAC. The Clerk advised that the Sr. Manager of Recreation could provide an update on the matter at the next meeting.
GARDEN SUITES
Per the minutes of the March 28, 2018 Healthy Saanich Meeting, the committee deferred discussion on the item until their next regularly scheduled meeting. The Clerk advised the committee that planning staff were not looking for a formal position from the committee at this time. There were numerous questions regarding housing affordability, the metrics used to determine affordability and how some communities receive amenities through the development process and others do not. The Clerk suggested that these questions would best be addressed by planning staff. The Clerk will invite the Planner to the June meeting in order to provide an update on the Garden Suite initiative and answer any questions the members may have.
**** Zhongwhen He returned to the meeting at 7:02 p.m. ****
DIVISION UPDATE – RECREATION
The (A) Senior Manager of Recreation provided an overview of the February Recreation Report Memo, dated May 16, 2018. The following highlights are noted:
There were over 125 participants at the second Muslim women and girls swim at Gordon Head Recreation Centre.
There were 25 participants at the Muslim mother/daughter skate night. The 8th annual Saanich Cycling Festival attracted over 1400 people. Ice was removed from the Gold arena at Pearkes to facilitate minor repairs to
the rink and boards. The ice will be rebuilt in June. The arena will be used for lacrosse and floor hockey in the interim.
Parks and Recreation staff participated in the NAOSH exercise with Saanich Fire and Police that simulated an ammonia leak (ammonia is used in the arena’s ice making system).
Saanich Commonwealth Place hosted the Western Swim Championships. There were over 500 participants.
High Performance Sport funding ends in 2019. Bridge funding in place to carry the program through 2020. Conversations with the Province and Federal Governments are ongoing.
Minutes – Healthy Saanich Advisory Committee May 23, 2018
Page 6 of 6
SCAN UPDATE
SCAN representative, Jena Hodgson provided the committee with a verbal update. The following highlights are noted:
Sustainable Saanich presentations by Rebecca Newlove including GHG targets and climate change.
Per the direction of Council, SCAN has formed a working group to review and update the Terms of Reference for all community associations in the District of Saanich.
There will be a Community Association workshop in June (June 22-23 TBC). Active Transportation Committee – How do we get people to participate in
modes of active transportation?
NEW BUSINESS North Quadra Community Association hosting a free family event on May 24
at the First Church of Nazarene. AGM to follow at 7:15 p.m. Mt. Tolmie Community Association is hosting their AGM on June 23 BC Healthy Communities Society (BCHC) is a province-wide not-for-profit
organization that facilitates the ongoing development of healthy, thriving and resilient communities. Clerk to circulate link to the website.
ADJOURNMENT
The meeting adjourned at 7:30 p.m. NEXT MEETING
The next meeting is scheduled for June 27, 2018
______________________________ Chair
I hereby certify these minutes are accurate.
______________________________ Committee Secretary
FAQS What is this project about?
Recreation, health and wellness services are essential to supporting a healthy and thriving community, and it is important to understand growing and changing demands in our community.
The District of Saanich is evaluating the recreation, health and wellness programs, activities, services and experiences it provides at its four recreation facilities:
• Saanich Commonwealth Place
• Gordon Head Recreation Centre
• Cedar Hill Recreation Centre/Cedar Hill Golf Course
• G.R. Pearkes Recreation Centre
The results of this study will guide the actions of the Saanich Parks and Recreation Department for the next 10 years and will include recommendations concerning:
• Saanich Parks and Recreation’s role in creating a healthy and thriving community,
• Priorities and recommendations for programming and facility redevelopment,
• Operational changes to improve service delivery and effectiveness, and
• Recommendations related to Saanich Parks and Recreation’s business model and operations.
What is the project timeline?
Phase 1/2 – Project Initiation and Background Review – Spring 2018
Phase 3 – Public Engagement – June/July 2018
Phase 4/5 – Analysis and Draft Report – Fall 2018
Phase 6 – Community Feedback – November 2018
Phase 7 – Final Report – February 2019
Does this project include parks and playing fields?
This project does not include parks and playing fields. It is focused on recreation, health and wellness programs, services, activities, services and experiences that the District of Saanich provides at its four recreation facilities. This analysis is needed to ensure that the District continues to be able to meet the recreation, health and wellness needs of Saanich residents over the next 10 years.
The District of Saanich’s Parks, Recreation and Culture Master Plan guides our decision making in Saanich Parks and Recreation to the year 2020.
The District of Saanich completes numerous park projects every year, including installing playground equipment, designing park concepts, improving pathways, updating parking areas, maintaining drainage, and more. Please see the District’s website for more information:
http://www.saanich.ca/marketanalysis
How can I provide input to this project?
There are four opportunities for members of the public to provide input to the project:
• Public open house: Drop in Thursday, June 14, 2018 from 5-8pm at Saanich Commonwealth Place
• Online public survey: https://survey.givingopinions.ca/saanichparks
• Interactive displays at Saanich Recreation Centres
• Public/stakeholder workshops June 18-21, 2018
- The public/stakeholder workshops will be an opportunity to have in-depth discussions with others in the community about Saanich’s recreation, health & wellness programs and facilities, future demand, gaps and barriers for access.
- You can register for a workshop by sending an email to [email protected].
In addition, as part of our research we’ll also be meeting with community stakeholders to help gain a broad range of input for our report and recommendations.
The draft findings and recommendations will be shared with the public this fall for further community feedback.
How can I stay updated on this project?
The project webpage provides information and updates on the project: http://saanich.ca/marketanalysis. Please check the webpage for updates.
Who can I contact if I have questions?
General enquiries can be emailed to [email protected]. You can also contact the Project Manager, Chris Filler, at [email protected].
What other initiatives are active at the District of Saanich?
• Cadboro Bay Local Area Plan Update
• Cordova Bay Local Area Plan Update
• Haro Woods Park Planning
• Cedar Hill Park Planning
• Strategic Plan and Budget Public Engagement Process
Information about these initiatives can be found on the District of Saanich website: www.saanich.ca.
How can I learn more about Saanich recreation programs?
Information about the District of Saanich’s affordable and accessible recreation programs and services can be found on the District website at: http://www.saanich.ca/EN/main/parks-recreation-culture.html
Saanich’s Active Living Guide has details on the recreation programs and activities, including summer camps, swim schedules, Cedar Hill Golf, festivals, events, parks, hiking trails and much more! You can access the Active Living Guide and register for programs on the District website at: http://www.saanich.ca/EN/main/parks-recreation-culture/active-living-guide.html
Copies of the Active Living Guide are also available at Saanich recreation facilities and public libraries.
You can stay informed by signing up for Parks & Recreation Matters, a bi-weekly newsletter from Saanich Recreation that features fitness tips, Parks and Recreation events and program information for the whole family.
How can I learn more about Saanich recreation facilities?
Information about Saanich’s four recreation facilities is available on the District website at: http://www.saanich.ca/EN/main/parks-recreation-culture/facilities-schedules-fees/facilities.html
Via this webpage you can access information for each facility including location, hours, activities, features, accessibility and other information.
