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Agenda
Friday, June 28, 2019
Land Department Building, Backus, MN
Annual Planning Work Session
Board of Commissioners, Citizen Budget Committee, and Department Heads
◼ 8:30 AM – Coffee and Donuts
◼ 9:00 AM – Call meeting to order with flag pledge
⚫ Introductions
⚫ Any changes to the agenda?
⚫ Budget updates since last meeting (June 22, 2018)
⚫ Department head comments
⚫ Selected market trends
⚫ Legislative update
⚫ 2020 issues
⚫ 2020 budget timetable
◼ 12:00 PM – Adjourn
8/19/2019 1
Budget Update
◼ Adopted 2019 Budget
⚫ Spending = $59,197,058 (up $2.6M or 4.69% from
2018)
⚫ Property tax levy
◼ 2018 = $22,307,860 (+$541,306,+2.49%)
◼ 2019 = $22,530,913 (+$223,053,+1.00%)
⚫ Fees
◼ Recent land use fee changes
◼ New liquor fees to accommodate brewery and
taprooms – No activity to date
◼ Local option sales tax – Stable at $1.9M
⚫ Other revenue trend
◼ 2018 $33.8M OPM and $2K of fund balance
◼ 2019 $36.2M OPM and $300 of fund balance
8/19/2019 2
Budget Update
8/19/2019 3
-$200,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
Spending Change by Fund 2019 vs. 2018
Budget Update
8/19/2019 4
-$400,000
-$300,000
-$200,000
-$100,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
Levy Change by Fund 2019 vs. 2018Before County Program Aid & Designated Funds
Budget Update
◼ 2019 Budget Performance to Date
⚫ Revenues & expenditures – trending close to budget
⚫ Levy contingency – none
⚫ Fund balances – increasing reserves to offset risks
◼ Capital Plan Updated
⚫ Funding – no debt issuance, utilize fund balance, levy
of $600,600 for 2019
⚫ Facility strategy – extend useful life of Walker County
campus, new construction for highway shops includes
partners, co-locate with Leech Lake Band at Cass Lake
(HHVS & Courts), continued jail bed contracting
⚫ Technology – reallocated an FTE to address
technology demands
8/19/2019 5
Department Remarks
8/19/2019 6
◼ Sheriff – Tom
◼ Recorder – Katie
◼ Probation – Jim
◼ Land – Kirk
◼ HR – Kelsey
◼ Highway – Darrick
◼ HHVS – Michele
◼ ESD – John
◼ Court Adm – Kayla
◼ CFO – Sandra
◼ Cen Serv – Tim
◼ Attorney – Ben
◼ Assessor – Mark
◼ Administrator – Josh
Sheriff
8/19/2019 7
◼ Selected Market Trends
⚫ Increase in DUI/Drugs
⚫ Violent Crime Increase - Gangs
⚫ Recreation Usage Increase
◼ Legislative Update
⚫ Cooperative Law Enforcement Agreement
⚫ Medical Marijuana
⚫ TCPR Bill (Give CPR over the phone) 2021
◼ 2020 Issues
⚫ Staffing Counts – Open Positions
⚫ Radio 800 MHz Compatible Equipment
⚫ Line 3 Issues
Recorder
8/19/2019 8
◼ Selected Market Trends
⚫ Abstract & Torrens Volumes Down
⚫ Passport Volumes Up
⚫ E-Recordings is Down but still at 39%
◼ Legislative Update
⚫ minimum Deed Tax – raised from $500 to $3,000 –effective 1/1/2020
⚫ Elected/Appointed – now provides some protections for incumbent officers – effective day following enactment
⚫ Property Owner can now record a Declaration regarding discharge of Covenant against protected classes –effective 8-1-2019
◼ 2020 Issues
⚫ Requests for bulk images
⚫ Requests for list of expenditures of Technology and Compliance Fund Accounts
⚫ Interest rates will likely be cut by Federal Reserve soon
⚫ Predict doc volumes to remain about the same
Probation
8/19/2019 9
◼ Selected Market Trends
⚫ Decreased felony DWI filings (10-year period)
⚫ Drug offense filings remain high
⚫ Increased pretrial supervision cases
⚫ Stable number placed on probation
◼ Legislative Update
⚫ Wireless communications devices (hands-free only)
◼ 2020 Issues
⚫ Pretrial Release grant application underway
⚫ Implementation of Juvenile Detention Alternative Initiative (JDAI)
⚫ Judicial policy change regarding human resources
⚫ Validation/modification of pretrial risk assessment instrument.
Land
8/19/2019 10
◼ Selected Market Trends
⚫ Customer contacts continue to increase.
⚫ Timber market outlook.
⚫ Over the counter land sales YTD.
◼ Legislative Update
⚫ County forest road maintenance appropriation continued for two years
⚫ Bill to require DNR to plow snow on minimum maintenance forest roads-requests for services-Failed
◼ 2020 Issues
⚫ Biomass-closure of Benson Power Plant
⚫ Northern Long Eared Bat-Population down 90% since surveys started
⚫ Forest inventory
Human Resources
8/19/2019 11
◼ Selected Market Trends
⚫ Pay Equity compliance
⚫ Electronic timesheets
⚫ Labor negotiations
⚫ Job descriptions
◼ Legislative Update
⚫ Janus v. AFSCME
⚫ Family and Medical Leave Act
⚫ Affordable Care Act continues◼ New tax law repealed the individual mandate only to reduce the
penalty to zero effective in 2019
◼ May be softening of the employer mandate meaning easier reporting
◼ 2020 Issues
⚫ Payroll software
⚫ Ancillary benefits
Highway
8/19/2019 12
◼ Selected Market Trends
⚫ 2019 County State Aid Highway Funding Program: +$17k construction and +$11k maintenance.
⚫ 2018 County levy for CSAH maintenance ($42k) & construction ($450k) increase.
⚫ Service delivery – adequate based on feedback
◼ Legislative Update
⚫ EQB lowered wetland impact threshold for an EAW but MCEA were able to lobby an exception for Hwy Projects
⚫ No gas tax increase and no major bonding.
⚫ Local Option Sales Tax (LOST) projected to be $1.9M+ per year. LOST delivered $2M of improvements in 2018.
◼ 2020 Issues
⚫ Roundabout construction at CSAH 44 & CSAH 1
⚫ Project Development for large projects on CSAH 37 (2022) and CSAH 70 (2023).
⚫ Continue pursuing partnering opportunities with LLBO, MnDOT, USFS, Townships, Cities and neighboring Counties.
Health, Human &
Veterans Services
8/19/2019 13
◼ Selected Market Trends
⚫ Building on Integrated Behavioral Health Continuum
⚫ Transforming Service Delivery through Integrated Services Business Model
⚫ Performance and Revenue Tracking
◼ Legislative Update
⚫ Dedicated federal and state funding streams for Adult Protection Services
⚫ SUD Reform ( Substance Use Disorder)
⚫ CCAP ( Child Care Assistance Program) Compliance and Integrity
⚫ Opioid Stewardship Fund
◼ 2020 Issues
⚫ Child Welfare Training Academy
⚫ Competency Restoration Task Force
⚫ Opioid Crisis
Environmental Services
8/19/2019 14
◼ Selected Market Trends
⚫ Cost of Recycling going up
⚫ Permits, Variances and workload increasing
⚫ Aquatic Invasive Species still an important issue for citizens
◼ Legislative Update
⚫ Funding for Leech Lake & Pine River 1W1P from Clean Water Fund
⚫ Funding for SWCD Local capacity stable from Clean Water Fund
◼ 2020 Issues
⚫ Solid Waste Contracts – Request For Proposals
⚫ How do we keep recycling going?
⚫ Leech Lake River 1W1P Non-competitive Funding
⚫ Ordinance Consolidation and Revisions Needed
⚫ Re-evaluate Permit Fees inc. (After The Fact)
⚫ Workload
Court Administration
8/19/2019 15
◼ Selected Market Trends
⚫ Continuing court hearings at Leech Lake Tribal Justice Center.
⚫ Costs for county paid attorneys continue to be unpredictable.
◼ Legislative Update
⚫ No issues at this time.
◼ 2020 Issues
⚫ New staff due to a number of retirements last year.
⚫ Continue to monitor county paid attorney costs.
Chief Financial Officer
8/19/2019 16
◼ Selected Market Trends
⚫ Election year will increase levy request for the department (additional costs for presidential primary in March 2020);
⚫ Completion of storage facility for election equipment -$12,000 savings /year;
⚫ New phone system has decreased call transfers to other departments;
⚫ Sheriff transition to paperless timecards mid-2019.
◼ Legislative Update
⚫ No movement on support from the State to offset utility valuation appeals. Enbridge case in the appeals process while smaller cases are getting settled without litigation at a cost to our local governments.
◼ 2020 Issues
⚫ Begin conversion to new payroll software.
⚫ Retirement of Election Administrator.
Central Services
8/19/2019 17
◼ Selected Market Trends
⚫ Fuel Prices may actually go down this season
⚫ Information and network security still at the top
⚫ More movement to hosted services (SaaS)
◼ Legislative Update
⚫ Passage of Tax law provides the mechanism for natural gas pipeline construction and expansion
⚫ Still no revision on various data practices, policies, and storage
⚫ New bill provides users affected by State apps the ability to go through user acceptance and testing
◼ 2020 Issues
⚫ Increasing concern and cost to secure networks and data
⚫ Retirement (alleged)
⚫ Year of updates, replacements, etc., for many high use applications
Attorney
8/19/2019 18
◼ Selected Market Trends
⚫ Voters affirmed County Board selection of County Attorney
⚫ Good economy means more land use issues that require legal intervention and exposes the limits of our enforcement options.
⚫ Homicides, violent offenders, and drug distribution cases are a primary focus. The more accountability we pursue, the more of our finite resources are consumed.
⚫ Appeals.
◼ Legislative Update
⚫ Nothing significant to report at this time.
◼ 2020 Issues
⚫ Controlled substance DWI’s on the rise with law enforcement DRE training and prevalence of drugs. These cases are more difficult to prosecute than alcohol related DWIs.
⚫ Dealing with drug case volume.
⚫ Continuing efforts to break down transportation barriers for those who have lost their driver’s license.
⚫ Continue community outreach efforts.
Assessor
8/19/2019 19
◼ Selected Market Trends
⚫ Market values trending up. County EMV up 4.5%.
⚫ New construction value down 3.65% (Total NC $60,262,699) and new home starts up 5% (Total new home starts 135)
⚫ Real estate sales and foreclosures – 1st quarter 2019 sales level (Total 156) and foreclosures up 3 (Total 7).
◼ Legislative Update
⚫ Agricultural fractional homestead determination
⚫ Change disabled veterans homestead exclusion application deadline and spousal limitation
⚫ Change threshold for filing a CRV
⚫ Authorizes assessor and VSO data sharing
◼ 2020 Issues
⚫ Short term vacation rentals
⚫ State assessed property tax court decisions
⚫ Staffing
⚫ DCS mobile solutions software
County Administrator
8/19/2019 20
◼ Selected Market Trends
⚫ Customers continue to praise great service
⚫ Strong economy results in more customer contacts
⚫ Relationship with Leech Lake Band of Ojibwe is recognized nationwide
◼ Legislative Update
⚫ No change in county share of state share of tribal/state tax agreement
⚫ County program aid change is positive
◼ 2020 Issues
⚫ Staff is getting younger, expectations from employer changing
⚫ Strong economy pushing cost of living adjustment up
⚫ Workforce pool shallow for some positions
⚫ With capital levy we look for more input from budget committee
2020 Budget Timetable
⚫ Annual planning session – June 28
⚫ Preparation packets released – July 10
⚫ Departmental requests due – August 02
⚫ Initial citizen budget committee review of requests
◼ Confirmed dates – August 16, August 23
◼ Optional date – August 30
⚫ Establish preliminary levy – September 03
⚫ Departmental citizen budget committee review
◼ Tentative dates – October 11, 25
⚫ Truth in taxation notices – November
⚫ Budget hearing – December 05 (PM)
⚫ Adoption of budget and levy – December 17
8/19/2019 21
Additional Comments?
8/19/2019 22
◼ County Board of Commissioners
◼ Citizen Budget Committee
◼ County Staff