Agenda for Ordinary Meeting of Council 13 February 2012archive.lithgow.nsw.gov.au/agendas/12/120213_agenda.pdf · 2012-02-08 · 13 February 2012 AGENDA – ORDINARY MEETING OF COUNCIL

LITHGOW CITY COUNCIL

A CENTRE OF REGIONAL EXCELLENCE

AGENDA

ORDINARY MEETING OF COUNCIL

TO BE HELD AT

THE ADMINISTRATION CENTRE, LITHGOW

ON

13 FEBRUARY 2012

AT 7.00pm

AGENDA

APOLOGIES PRESENT CONFIRMATION OF THE MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON 23 JANUARY 2012 DECLARATION OF INTEREST PUBLIC FORUM PRESENTATIONS NIL MAYORAL MINUTES NIL NOTICES OF MOTION Local Government and Shires Association Constitutional Campaign Letter to Councils Additional Booking for the Future use of the Civic Ballroom and Tony Luchetti Showground NOTICE OF RECISSIONS NIL CORRESPONDENCE AND REPORTS General Managers Reports Environment and Development Reports Operation Services Reports Community and Strategy Reports Financial Services Reports COMMITTEE MEETINGS Blue Mountains Crossing Committee Meeting Crime Prevention Committee Meeting Youth Council Committee Meeting Sports Advisory Committee Meeting TALC Meeting

REPORTS FROM DELEGATES NIL BUSINESS OF GREAT URGENCY as identified by Clause 241 of the Local Government (General) Regulations 2005

TABLE OF CONTENTS ITEM TITLE PAGE

ITEM-1 NOTICE OF MOTION - 130212 - LOCAL GOVERNMENT AND SHIRES

ASSOCIATION CONSTITUTIONAL CAMPAIGN LETTER TO COUNCILS -

COUNCILLOR M F TICEHURST

1

ITEM-2 NOTICE OF MOTION - 130212 - ADDITIONAL BOOKINGS FOR THE

FUTURE USE OF THE CIVIC BALLROOM AND TONY LUCHETTI

SHOWGROUND - COUNCILLOR M F TICEHURST

3

GENERAL MANAGERS REPORTS 4

ITEM-3 GM - 130212 - EXCLUSION OF NOTICE OF MOTION 4

ITEM-4 GM - 130212 - CONSTITUTIONAL RECOGNITION OF LOCAL

GOVERNMENT

6

ITEM-5 GM - 13/02/12 QUARTERLY REPORT DECEMBER QUARTER 8

ENVIRONMENT AND DEVELOPMENT REPORTS 12

ITEM-6 ENVIRO - 130212 – 039/10DA SUBDIVISION INTO 12 LOTS AND

DEMOLITION, WILLIWA STREET, PORTLAND (BORAL LIMITED)

12

ITEM-7 ENVIRO - 130212 - MODIFICATION OF CONSENT 598/04DA WESTHOLME

SUBDIVISION INTO 42 ALLOTMENTS

17

ITEM-8 ENVIRO - 130212 - NSW PLANNING SYSTEM REVIEW - ISSUES PAPER 20

ITEM-9 ENVIRO - 130212 - GEOGRAPHICAL NAMES BOARD LOCALITY

BOUNDATY ADJUSTMENT

22

OPERATION SERVICES REPORTS 24

ITEM-10 OPER - 130212 - WATER REPORT FEB 2012 24

ITEM-11 OPER - 130212 - FISH RIVER SUPPLY SCHEME - REVIEW OF WATER

SHARING ARRANGEMENTS

30

COMMUNITY AND STRATEY REPORTS 32

ITEM-12 COMM - 13/02/12 - AUSTRALIA DAY 2012 32

ITEM-13 COMM - 13/02/12 - DIGITAL TELEVISION TRANSMISSION 34

FINANCIAL SERVICE REPORTS 36

ITEM-14 FINAN - 130212 DRAFT POLICIES FOR ADOPTION 36

ITEM-15 FINAN - 130212 COUNCIL INVESTMENTS HELD 31 JANUARY 2012 38

ITEM-16 FINAN - 130212 - DRAFTPOLICY 8.8 MAIN ST FAÇADE, POLICY 9.7

GIFTS BENEFITS

41

COMMITTEE MEETINGS 43

ITEM-17 COMM - 130212 - BLUE MTNS CROSSING COMMITTEE MEETING 25

JANUARY 2012

43

ITEM-18 COMM - 130212 - CRIME PREVENTION COMMITTEE MINUTES 16 JAN

2012

44

ITEM-19 COMM - 130212 - YOUTH COUNCIL COMMITTEE MEETING 2 FEB 2012 46

ITEM-20 OPER - 130212 - SPORTS ADVISORY COMMITTEE MINUTES 48

ITEM-21 OPER - 130212 - TALC MEETING MINUTES 19/01/12 50

BUSINESS OF GREAT URGENCY 52

13 February 2012 AGENDA – ORDINARY MEETING OF COUNCIL

Page 1

ITEM-1 NOTICE OF MOTION – 13/02/12 - LOCAL GOVERNMENT AND SHIRES ASSOCIATION CONSTITUTIONAL CAMPAIGN LETTER TO COUNCILS - COUNCILLOR M F TICEHURST

REFERENCE

Daily Telegraph media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’.

COMMENTARY

A Daily Telegraph media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’, reported as follows: “RATEPAYERS are being asked to contribute as much as $10 million for an advertising blitz supporting councils having financial independence. The money would be used to convince Australians to vote for constitutional recognition of councils if the federal government holds a referendum at the next election. Cash-strapped NSW councils have been asked to budget $2.7 million, or between $7000 and $30,000 each depending on population, for the campaign from July this year. It comes as state governments across the country oppose the move; Western Australia argued it would "downgrade and circumvent the states". Blacktown City Council will at tomorrow night's meeting consider a motion to set aside $33,644.88 over three years "to a large-scale advertising "yes vote' campaign". Blacktown mayor Alan Pendleton said constitutional recognition would allow councils to get direct funding from the federal government. "It will be a step local government has been endeavouring to achieve for many years, that we all hope will lead to direct funding from the federal government. If that happens, everything we have fought for will be worth it," he said. Blue Mountains City Council mayor Daniel Myles said, while his council backed the cause, he wanted peak council bodies to consider other revenue raising initiatives given the current tough financial climate. A NSW Local Government and Shires Association letter to councils said that while the scope and content of the campaign were yet to be determined "we do know that funds will be required from each council in NSW". "We hope alerting you early in your current budget cycle will allow you to factor this contribution into your budgets for the 2012/2013 and subsequent financial years," it said. "Councils should note that, should the referendum not go ahead, money paid to the LGSA will be refunded." A spokeswoman for the national body, the Australian Local Government Association, said the federal government funded the last referendum campaign, giving $15 million to the 1999 debate on whether the country should become a republic. "Should the Australian government decide to support a referendum on constitutional recognition of local government and federal funding not be forthcoming, ALGA would need to determine whether money could be raised from local government," the spokeswoman said.” Q. Could:

1. Lithgow City Council and the General Manager note the contents of the attached Daily Telegraph media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’: and

2. The General Manager provide a verbal report to the Council, Councillors, ratepayers

and residents on the contents of the attached Daily Telegraph media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’?

ATTACHMENTS 1. Daily Telegraph media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’.


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RECOMMENDATION

THAT: 1. Council and the General Manager note the contents of the attached Daily Telegraph

media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’: and 2. The General Manager provide a verbal report to the Council, Councillors, ratepayers

and residents on the contents of the Daily Telegraph media report on 1 February 2012 titled: ‘Councils in $10m PR blitz’?


Page 3

ITEM-2 NOTICE OF MOTION – 13/02/12 - ADDITIONAL BOOKINGS FOR THE FUTURE USE OF THE CIVIC BALLROOM AND TONY LUCHETTI SHOWGROUND - COUNCILLOR M F TICEHURST

REFERENCE NIL

COMMENTARY

As the Council, Councillors, ratepayers and residents would be aware, the Lithgow City Council has recently completed a major multi-million dollar upgrade of the Tony Luchetti Showground Precinct, including the Civic Ballroom and the Ashley Grandstand. Q. Could the General Manager provide a report to the Council, Councillors, ratepayers and residents on what, additional bookings have been made for the future use of the recently completed multi-million dollar upgraded Civic Ballroom and the Tony Luchetti Showground? ATTACHMENTS NIL

RECOMMENDATION

THAT the General Manager provide a report to the Council, Councillors, ratepayers and residents on what, additional bookings have been made for the future use of the recently completed multi-million dollar upgraded Civic Ballroom and the Tony Luchetti Showground


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GENERAL MANAGERS REPORTS

ITEM-3 GM – 13/02/12 - EXCLUSION OF NOTICE OF MOTION

REFERENCE NIL

SUMMARY

A Councillor Notice of Motion has been deemed to be unlawful and excluded from the business paper in accordance with Clause 240 of the NSW Local Government (General) Regulation 2005.

COMMENTARY

The General Manager is in receipt of a Notices of Motion (NOM) from a Councillor. This NOM has been deemed to be unlawful as the motion is considered to deal with a matter that has recently been dealt with by Council and requires a Rescission Motion. The Motion has therefore not been included as part of the business paper for this Council meeting. In accordance with Clause 240 of the NSW Local Government (General) Regulation 2005 the General Manager must report such exclusions to the next meeting of Council. The relevant sections of the Act and Regulations are:

Clause 240 Agenda and business papers for council meetings (1) The general manager must ensure that the agenda for a meeting of the council states:

(a) all matters to be dealt with arising out of the proceedings of former meetings of the council, and (b) if the mayor is the chairperson-any matter or topic that the chairperson proposes, at the time when the agenda is prepared, to put to the meeting, and (c) subject to subclause (2), any business of which due notice has been given.

(2) The general manager must not include in the agenda for a meeting of the council any business of which due notice has been given if, in the opinion of the general manager, the business is (or the implementation of the business would be) unlawful. The general manager must report (without giving details of the item of business) any such exclusion to the next meeting of the council.

POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS NIL


Page 5

RECOMMENDATION

THAT Council note the report on a Notice of Motion being declared unlawful and excluded from the Business Paper in accordance with Clause 240 of the NSW Local Government (General) Regulation 2005.


Page 6

ITEM-4 GM – 13/02/12 - CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT

REFERENCE NIL SUMMARY The Local Government and Shires Associations of NSW are seeking a contribution of funds towards a campaign for the Constitutional Recognition of Local Government. COMMENTARY The Presidents of the LGSA have written to all NSW councils to update them on the progress for achieving Constitutional Recognition of Local Government, and to provide an indication as to what the LGSA believes each council’s financial contribution to a national advertising campaign will be. In 2010 the Prime Minister of Australia, the Hon. Julia Gillard MP, committed to holding a referendum in conjunction with the next Federal election to include recognition of Local Government in the Australian Constitution. In mid 2011 the Prime Minister set up an Expert Panel on Constitutional Recognition of Local Government. The Expert Panel released its findings on 22 December 2011. The report identified four forms of recognition; symbolic recognition, financial recognition, democratic recognition and recognition through federal cooperation. The majority of the panel members support a referendum in 2013 subject to two conditions:

That the Commonwealth negotiate with the states to achieve their support for the financial recognition option; and

That the Commonwealth adopt steps suggested b the ALGA necessary to achieve informed and positive public engagement with the issue

The Financial Recognition option looks to deal with concerns about funding programs that are made directly to local government. Here several programs are named including the Roads to Recovery, Regional Development Australia Fund (RDAF), Regional and Local Community Infrastructure Program (RLCIP) and the proposed Low Carbon Communities programs. It was stated that ‘many local councils, particularly in rural areas, consider these programs crucial if local government is to remain financially sustainable in the long-term.’ The ALGA is leading the campaign on behalf of Local Government across the country, and to date more than 90 percent of councils in Australia have moved motions in support of Constitutional Recognition of Local Government. In addition to all councils continuing to actively lobby for this important issue at a local level, the ALGA will be asking all State and Territory Associations and their member councils to contribute financially to a large scale national advertising campaign to gain public support for a ‘yes vote’ when the time for a referendum comes. The ALGA’s planning for this national campaign is in the early stages, as they were waiting to review the response from the Expert Panel, and substantial funds will be required to execute this campaign. Whilst ALGA and the State and Territory Associations are yet to determine the scope


Page 7

and content of a national advertising campaign it is unkown at this point what the amount of funds that will be required from each council in NSW. Should the referendum or the national advertising campaign not go ahead for any reason, instalments paid to the LGSA will be refunded. In order for the referendum to be successful it requires a ‘double majority’, which is a majority of ‘yes votes’ from a majority of voters, and a majority of states. As NSW is the most populated state, success in NSW is critical to the success of a national campaign. A copy of the Expert Panel’s findings and all submissions can be found at www.localgovrecognition.gov.au/content/final-report POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS The levy for Lithgow City Council has been assessed at $17,082 plus GST. This is to be paid by instalments over three years. LEGAL IMPLICATIONS As a member of the Associations any levy on councils would be compulsory. ATTACHMENTS 1. Letter from the Presidents of the Local Government Association of NSW and the Shires

Association of NSW.

RECOMMENDATION

THAT Council note the report on the Constitutional Recognition of Local Government and that a levy is to be placed on Council of $17,082.71.


Page 8

ITEM-5 GM - 13/02/12 QUARTERLY REPORT DECEMBER QUARTER

REPORT FROM: C FARNSWORTH - FINANCE MANAGER

REFERENCE Min No 11-211: Ordinary Meeting of Council 30 May 2011 Min No 11-326: Ordinary Meeting of Council 22 August 2011 Min No 11-457 Ordinary Meeting of Council 21 November 2011

SUMMARY

This report provides the Quarterly Performance Report on the 2011/12 to 2014/15 Management Plan for the period of 1 October 2011 to 31 December 2011 with a recommendation that the adjusted surplus of $54,255 be noted.

COMMENTARY

The December Quarterly Performance Report on the 2011/12 to 2014/15 Management Plan has been prepared and details are provided with the attachment to the Business Paper. It details the achievement of activities identified in the Management Plan and provides information on variations to activities and provides information on variations to activities.

2011/12 QUARTERLY BUDGET COMPARISON

Budget (Inc Internal)

Income $'000

Expenditure $'000

Total $'000

Original 66,461 66,461 0 September Quarter 71,460 71,268 192 December Quarter 72,019 71,965 54

The revised December quarter of the 2011/12 Management Plan has been adjusted as shown in the following table. It should be noted that rural roads have rapidly deteriorated due the extreme wet weather conditions over the Christmas New Year period and the quarterly review, from Sept to Dec, has been altered to allow for additional expenditure of $130,000. The additional expenditure will be addressed by reviewing the remaining Operations Capital programs and will be presented to Council at a future meeting.


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2010/11 Quarterly Budget Variations

Budget Variation ($'000)

Variations >

$4,000 Reported

Tourism Exp: Increase Tidy Towns: Special Events 15,238

Exp: Decrease Tourism Promotion ‐15,238

Community Inc: Increase Crime Prevention: Attorney Gen ‐50,000

Exp: Increase Crime Prevention: Attorney Gen 50,000

IT Exp: Decrease GIS Mapping ‐8,000

Exp: Decrease Hardware Leases ‐12,323

IT Capt Exp: Increase Property System Upgrade 12,323

Environment Inc: Decrease Dog Registrations 7,335

Inc: Decrease Sewage SCA Grant 43,800

Exp: Decrease Sewage SCA Grant ‐41,500

Development Inc: Decrease DA Fees 26,741

Inc: Decrease Bld Certificates 4,215

Exp: Increase Cullen Septic 4,382

Exp: Decrease Ranger Expenses ‐6,114

Exp: Increase Bridge St Shed 6,000

Waste Inc: Increase Domestic Charges ‐35,070

Inc: Increase EPA S88 ‐34,004

Exp: Increase Blackmans Consent 28,427

Exp: Increase EPA S88 34,009

Exp: Increase Blackmans Pipes 15,000

Exp: Decrease Lith Extend Life ‐45,517

Operations Exp: Increase SDA Rec to Operations 20,487

Exp: Increase Urban Rds: Sealed Maintenance 9,676

Exp: Decrease Urban Rds: Sealed Rd Furniture ‐4,878

Exp: Decrease Urban Rds: Unsealed Maint ‐5,734

Exp: Decrease Urban Rds: Unsealed Gravel ‐5,280

Exp: Decrease Urban Rds: Sealed Lith ‐6,720

Exp: Increase Urban Rds: Unsealed Lith 14,580

Exp: Decrease Rural Rds: Sealed Lith Pavement ‐10,560

Exp: Decrease Rural Rds: Sealed Lith Other ‐15,420

Exp: Increase Rural Rds: Roadside Hazard 52,000

Exp: Increase Rural Rds: Sealed Maintenance 78,923

Exp: Increase Rural Rds: Heavy Patch 7,944

Exp: Decrease Rural Rds: Unsealed Drains ‐6,260

Exp: Decrease Rural Rds: Gravel Heavy Patch ‐6,040

Exp: Increase Drains Lithgow 10,000

Exp: Decrease Drains Lith Open ‐10,000

Exp: Increase Work at Owners Cost 41,320


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Oper: Capt Exp: Increase Emergency Services Mapping 16,000

Inc: Increase Emergency Services Mapping ‐8,000

Recreation Inc: Decrease Pool Kiosk 10,000

Inc: Decrease Pool entry 20,000

Exp: Increase Unpaved Footpaths 16,180

Exp: Decrease Trees ‐16,180

Exp: Decrease Pool Maintenance ‐20,000

Exp: Increase Wang Oval 5,000

Exp: Decrease Kremer Pk ‐5,000

Exp: Decrease Pool Kiosk ‐10,000

Water Exp: Increase Water Salaries 42,659

Exp: Decrease Electricity Treatment ‐17,000

Exp: Increase Elect Maintenance 17,000

Exp: Decrease Hydrant Maintenance ‐20,000

Exp: Increase Major Repairs 20,000

Exp: Decrease Res Cleaning ‐34,700

Exp: Decrease Res Maintenance ‐7,959

Water Capt Exp: Increase Effluent Reuse Golf Club 7,650

Exp: Increase Water Manage Cycle Strategy 29,623

Exp: Increase Reservoir Cathodic Protection 39,800

Inc: Increase Effluent Reuse Golf Club: Office of Water ‐7,650

Inc: Increase Water Manage Cycle Strategy: Dept Env & Sustain ‐29,623

Wastewater Exp: Increase Electricity T/Works 31,537

Exp: Increase Maintenance T/Works 163,039

Exp: Decrease Water analysis T/Works ‐24,598

Exp: Decrease Blockages T/Works ‐16,400

Exp: Decrease Bio‐ Aug T/Works ‐18,214

Exp: Increase Mains Maintenance 26,019

Exp: Decrease Main High Pressure Spraying ‐66,804

Exp: Decrease Mains New Junctions ‐62,849

Exp: Decrease Blockages P/Stations ‐29,084


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2011/12 QUARTERLY BUDGET COMPARISON

Budget (Inc Internal)

Income $'000

Expenditure $'000

Total $'000

Original - General 44,339 44,339 0 - Water 7,502 7,502 0 - Sewerage 14,620 14,620 0 September Quarter - General 47,590 47,432 158 - Water 8,252 8,218 34 - Sewerage 15,618 15,618 0 December Quarter - General 47,590 48,056 54 - Water 8,252 8,252 0 - Sewerage 15,657 15,657 0

POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS The financial implications as reported in the December Quarterly Performance Report on the 2011/12to 2014/15 Management Plan. The Finance Manager, as the Responsible Accounting Officer has reviewed the statements and certifies as required by the Local Government (General) Regulation 2005, that Council's 2011/12 to 2014/15 Management Plan has been reviewed and the financial position of Council is satisfactory. LEGAL IMPLICATIONS The Local Government Act 1993 and Local Government (General) Regulation 2005 sets out requirements for the quarterly reporting of the achievement of performance targets and the submission of a budget review statement after the end of each quarter. This report and attachment achieves these requirements. ATTACHMENTS 1. Quarterly Report 1 October 2011 – 31 December 2011

RECOMMENDATION

THAT: 1. The surplus of $54,255 for the 2011/12 to 2014/15 Management Plan as detailed in the

Quarterly Performance Report for the period 1 October 2011 to 31 December 2011 be noted;

2. Council authorise the variations to the Council budget as outlined in the report; and 3. The Council notes that the Finance Manager, as the Responsible Accounting Officer

has reviewed the statements and certifies as required by the Local Government (General) Regulation 2005, (s203) that Council's 2010/11 to 2014/15 Management Plan has been reviewed and the financial position of Council is satisfactory.


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ENVIRONMENT AND DEVELOPMENT REPORTS

ITEM-6 ENVIRO – 13/02/12 – 039/10DA SUBDIVISION INTO 12 LOTS AND DEMOLITION, WILLIWA STREET, PORTLAND (BORAL LIMITED)

REPORT BY: A MUIR – GROUP MANAGER ENVIRONMENT AND DEVELOPMENT REFERENCE NIL

SUMMARY

To assess and recommend determination of DA 039/10. Recommendation will be for approval subject to conditions/refusal.

COMMENTARY

This matter was deferred from the January Council Meeting. Proposal Council is in receipt of Development Application No. 039/10 from Boral Limited, who are seeking approval for demolition and subdivision on land described as Lot 1 DP109592, Lot 1 DP1130700, Lot 53 DP755769, Lot 1 DP115461, Lot 1 DP923398 and Lot 1 DP922029 at Williwa Street, Portland (Portland Cement Works). The application seeks to undertake a subdivision into 12 lots, and a demolition of a number of buildings existing within the site. The proposed development would take place in 2 stages as follows: Stage 1

Subdivision into 11 lots located along Williwa Street (between 1056m2 and 894m2) with 7 retaining cottages.

Creation of a large residual allotment retaining the remainder of the Portland Cement Works buildings/infrastructure.

Construction of a new road that would create a T intersection with Williwa Street and Lett Street.

Construction of a new road that would ajoin the northern boundary of proposed Lots 1 – 11.

Stage 2 The original proposal was to demolish 5 buildings (see Figure 1) being:

Former Bachelors Quarters (Cottage 4) Small Arms Factory Annex Cement Silos Loco Shed West Cement Store

However, due to the historical significance of the site, the proposed demolition was revised following consultation with the Office of Environment and Heritage (Heritage Branch) and is amended to involve demolition of the following:


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Small Arms Factory Annex Cement Store Loco Shed West Loco Shed East

Figure 1- Original buildings proposed to be demolished Concept Plan The Statement of Environmental Effects includes a Concept Plan which shows a potential lot layout and road network for light industrial/commercial and residential development on this site. However this Concept Plan does not form part of the application submitted and will require a further Development Application in the future. Main Issues Heritage – The application was referred to the NSW Office of Environment and Heritage – Heritage Brach (OEH) for their advice. OEH entered into negotiations with the applicant regarding the proposed demolition. As part of these negotiations the applicant provided a costing for the repair and retention of the Small Arms Factory Annex which indicated that the building would cost in the vicinity of $2 million dollars to restore. OEH agreed that it was cost prohibitive to request the annexe be retained and agreed to the annexe being demolished. As part of these negotiations the applicant agreed to keep the Former Bachelors Quarters (Cottage 4) rather than demolish them. The Annex building is not considered to be structurally unsound, however professional reports have been submitted to the Heritage Branch that it is economically unfeasible for adaptive re-use requiring an estimated $2 million in repairs. On this basis the Heritage Branch will accept demolition of this building and also exempt it from State Heritage listing. The Council will be aware that this building has been suggested as a site for community uses, most recently as a


Page 14

home for the Charlie Pinch Museum collection. The buildings relationship to the former Small Arms Factory and war time use also make it at least locally significant. For these reasons, it would be with some regret that demolition take place. However, a realistic approach should be taken and if it is not possible to repair, upgrade and re-use the building then there is no point in it remaining and further deteriorate to the detriment of the Williwa Street streetscape and Portland CBD. As part of any approval for it will be recommended that an attempt be made by Boral to seek out interested parties with the means to refurbish and re-use the building. However, should this not be successful then its demolition should not be opposed. Contamination – The site is considered to contain some areas of land contamination. Various reports have been undertaken for the site which indicate where remediation and validation is required. All remediation and validation affecting proposed Lot 1 – 11 is to be undertaken prior to the release of the Subdivision Certificate. The residual allotment is to be validated prior to any reuse of the site occurring. Submissions – No submissions were received during the public exhibition period, however 2 submissions were received after this period the issues raised requested Council consider:

A covenant on vacant lots to require building a dwelling within a fixed time period, however such a condition would outside of what Council can legally require.

Not demolishing the Small Arms Factory Annexe, and instead having the building restored and utilised for Charlie Pinch’s museum.

POLICY IMPLICATIONS The Lithgow Land Use Strategy 2010 – 2030 indicates that an area has been identified in the Boral Site for mixed use business area to stimulate activity in this site and encourage adaptive reuse of the significant heritage buildings (see Figure 2). This proposed rezoning will have no impact on the proposed application for subdivision and demolition. The Land Use Strategy also provides LEP directions for the rest of the Boral site which will also not affect the application in question, though may affect the future concept of the site.

Figure 2 – Proposed Re-zoning


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Figure 3 – Portland LEP Directions FINANCIAL IMPLICATIONS The Water Management Act 2000, Section 305 states an Application for certificate of compliance must be submitted to Council. This Act states: (1) A person may apply to a water supply authority for a certificate of compliance for development carried out, or proposed to be carried out, within the water supply authority’s area. (2) An application must be accompanied by such information as the regulations may prescribe. Through this Act and Section 64 of the Local Government Act Council’s contributions for water and sewer headwork’s would normally be required for the vacant residential allotments. However, Council has not required contributions from subdivisions in Portland for some years. LEGAL IMPLICATIONS Contaminated Land Management Act 1997 The land has not been declared “significantly contaminated land” by the EPA. Accordingly, the site will be assessed under SEPP 55 - Remediation of Land and no further assessment under this act is required. Conveyancing Act 1919 88B (easement) & 88E (restriction on use) are to be provided on the plans where required for easements etc. As part of the application a Conservation Management Plan (CMP) is to be prepared which is to include amongst other things:

a) Detailed conservation policies for each dwelling based on the significance and materials. b) Guidance on appropriate new development within the lots (ie. Only outbuildings

permitted behind building line, ect). c) Proposed Schedule of Works for each dwelling.

It is considered that a covenant should be applied making future purchasers of the allotments aware of the CMP requirements and how they affect the subject land. Environmental Planning and Assessment Act 1979 In determining a development application, a consent authority is required to take into consideration the matters of relevance under Section 79C of the Environmental Planning and Assessment Act 1979. A full assessment is provided as an attachment to this report. Environmental Protection and Biodiversity Conservation Act 1991 No federally listed Threatened Species or Endangered Ecological Community is required to be cleared as a result of this application. Accordingly, there are no legal implications of this act on the proposed development.


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Heritage Act 1977 The development is not considered integrated under this act as the site is only locally listed as a heritage item on Council’s LEP, rather than State listed. However, the site is in the process of being state listed and Council referred the application to the Office of Environment and Heritage for their advice. Local Government Act 1993 If this application is approved, the applicant must obtain a written Section 68 application for connection to Council’s water and sewerage supply. This must be lodged and approved prior to commencement of any work on site and shall be at full cost to the applicant. The Section 68 application requires the submission of all detailed engineering drawings/design, specifications and any applicably supporting information for the proposed works. All conditions of the Section 68 Approval must be complied with prior to the release of the Subdivision Certificate. Native Vegetation Act 2003 No native vegetation is required to be cleared as a result of this application. Accordingly, there are no legal implications of this act on the proposed development. Threatened Species Conservation Act 1995 No state listed Threatened Species or Endangered Ecological Community is required to be cleared as a result of this application. Accordingly, there are no legal implications of this act on the proposed development. Water Management Act 2000 A Certificate of Compliance is normally required under this act prior to the release of any Subdivision Certificate, however as no headwork’s charges are applicable to the Portland area it is not considered necessary in this case. ATTACHMENTS 1. Section 79(c) Assessment in accordance with the Environmental Planning & Assessment

Act 1979.

RECOMMENDATION

THAT: 1. Development application 039/10DA be approved subject to the conditions as outlined

in the attached Section 79C assessment report. 2. A DIVISION be called in accordance with the requirements of Section 375A(3) of the

Local Government Act, 1993.


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ITEM-7 ENVIRO – 13/02/12 - MODIFICATION OF CONSENT 598/04DA WESTHOLME SUBDIVISION INTO 42 ALLOTMENTS

REPORT BY: A MUIR – GROUP MANAGER ENVIRONMENT AND DEVELOPMENT

SUMMARY

To recommend determination of a Section 96 (1A) Modification to Development Application 598/04DA for the development of a Westholme 38 lot subdivision at Sodwalls. The Modification is recommended for approval, subject to amended conditions.

COMMENTARY

Previously Approved Council is in receipt of a modification of development consent application seeking permission to modify the current approval for the Westholme subdivision. Council’s first assessment of the development application determined it by way of refusal on 12 June 2007 due to:

The advice received by the Department of Primary Industries (Agriculture and Fisheries) pertaining to sustainable agriculture

The application is antipathetic to the objectives of the 1(a) General Zone. The application is antipathetic to the aims of the 1(a) General Zone. The impact of the development on adjoining agriculture properties. The public interest.

The applicant of 598/04DA appealed the determination to the Land and Environmental Court which was subsequently approved by the Court on 1 October 2008, permitting the 38 lot subdivision. Attachment 1 provides the previous subdivision layout approved by the Land & Environmental Court. Proposed Modification The modification of the approval includes (see Attachment 2):

Realignment of proposed lots 27, 28, 29, 30, 36 and 37 to be wholly within Lot 1 DP 1085216.

Reduce the number of proposed allotments fronting Goldies Road by deleting proposed Lot 30 and creating Lot 30A, on land west of Diamond Swamp Road, having an area of 39.35ha. which includes a SEPP1 objection allowing for a variation to the minimum lot size of 40ha in a 1(a) Rural (General) zoning (being a 3% variation).

Deleting proposed Lot 22 and increasing the area of proposed Lots 21 by moving the southern boundary to coincide with the northern portion boundary of proposed Lots 116 and 71 DP 75574.

Moving the southern boundary of Proposed Lots 11 and 12 to coincide with the northern portion boundary of Lots 121 and 117 DP755794.

Move the northern boundary of proposed Lot 134 to correspond with the portion boundary of lots 121 and 117 DP755794. Move eastern boundary of Proposed Lot 13 east to increase the area to in excess of 40ha

Staging of the subdivision including 5 main stages: - Stage 1 subdividing Lot 2 DP1022552 into proposed Lots 1 & 2


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- Stage 2 subdividing Lot 1 DP1085216 into two being Lot 30(A) and the residual - Stage 3 subdividing residue lot creating Lots 35 to 37 & Lots 27 to 29 - Stage 4 subdividing “High Country” creating Lots 3 to 21 in several stages - Stage 5 subdividing of “Low Country” creating Lots 13 to 16 and 23 to 24 in

several stages

Given the proposal is for realignment of proposed allotment boundaries, the impact of the subdivision is unchanged. One allotment is being deleted and other allotments have gained extra area as a consequence. Generally the proposed modification complies with the aims and objectives of the 1(a) General Rural zone given the allotments have been previously approved. Therefore the proposal has no increased impact than that previously assessed and is acceptable in its current form. SEPP1 Objection A SEPP1 objection has been sought as part of this application which is an objection to the following Clause of the Local Environmental Plan 1994: 12 Subdivision in Zone No 1 (a)

(2) Creation of “40 hectare allotments”

The Council may consent to a subdivision of land within Zone No 1 (a) if each allotment to be created by the subdivision will have an area of not less than 40 hectares.

The proposed objection is to create one allotment of 39.35ha (Lot 30A), which is a minimal variation of 3%. Therefore the variation would have negligible impact to the area with the average size of all allotments exceeding the 40ha minimum in the proposed subdivision. It could be argued that the additional 0.65ha to meet the 40ha minimum would have an insignificant effect on the agricultural viability of the allotment. Therefore, given the SEPP1 is a 3% variation Council can assume the Director General’s concurrence as outlined in Department of Planning Circular No.B1 and approve the modification in its current form. Referrals Given the nature of the development, correspondence was sought from the Rural Fire Service on the proposal. No final recommendations have been received at this stage; however any comments will be incorporated in the development consent conditions if required. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS 1. Approved subdivision layout. 2. Proposed modified subdivision layout 3. 79C report


Page 19

RECOMMENDATION

THAT: 1. The Section 96 1 (A) modification be approved with the Conditions of Consent

numbered 1 and 79B changed to reflect the revised plans. 2. Any conditions of consent requested by the Rural Fire Service to be included will be

incorporated within the amended conditions of consent. 3. All other conditions of the original consent remain. 4. A DIVISION be called in accordance with the requirements of Section 375A(3) of the

Local Government Act, 1993.


Page 20

ITEM-8 ENVIRO – 13/02/12 - NSW PLANNING SYSTEM REVIEW - ISSUES PAPER


REFERENCE

Min No 11-365 Ordinary Meeting of 12 September 2011

SUMMARY

To advise Council of the Issues Paper for the NSW Planning System Review produced for comment by stakeholders following the public consultation forums conducted for the NSW Government by Tim Moore and Ron Dyer. Council staff are preparing a submission on the paper.

COMMENTARY

The review of the NSW planning system commenced in July 2011. The first two terms of reference for this review are:

1. Consult widely with stakeholder groups and communities throughout the state to identify the issues that require consideration in developing a new planning system.

2. To consider stakeholder and community submissions on issues identified during the consultation process.

The Issues Paper presents questions about what matters should be considered as part of a new planning system for NSW. Those questions and issues are presented in the issues paper. The government now requests stakeholder and community feedback, suggestions and ideas about the possible answers to these questions to enable completion of the second step of the review process. The sections identified in the Issues Paper are:

Introduction – A New Planning System – What should be the underlying principles? Key Elements, Structure and Objectives of a New Planning System Making Plans Development Proposals and Assessment Appeals and Reviews; Enforcement and Compliance Implementation of the New Planning System.

Council staff are currently working on the preparation of a submission on the Issues Paper but the document will not be finalised before the Council meeting. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL


Page 21

ATTACHMENTS 1. Copies of the Issues Paper will be tabled at the meeting.

RECOMMENDATION

THAT Council note the submission on the NSW Planning System Review Issues Paper.


Page 22

ITEM-9 ENVIRO – 13/02/12 - GEOGRAPHICAL NAMES BOARD LOCALITY BOUNDATY ADJUSTMENT


SUMMARY

To provide information in regards to a request by Geographical Names Board who are seeking to adjust a number of locality boundaries.

COMMENTARY

The NSW Geographical Names Board here advised that 7 allotments in the Lithgow LGA require locality changes due to boundaries cutting through them at some point. These are issues in regards to addressing of those properties as they are within two localities e.g. Wallerawang and Marrangaroo. Therefore the Geographical Names Board would like to amend these boundaries and seeks Council’s written approval for the following proposals: 1. Locality boundaries of Lowther and Ganbenang (Attachment 1)

The boundary currently cuts through 3 different lots being Lot 22 DP862058, Lot 1 DP1045135 and Lot 12 DP848538, multiple times. One possible solution would be to change the boundary so that it follows Marsden Swamp Road, using the boundary around lot 12 DP848538, until lot 12 DP848538 meets lot 81 DP757063. From here it would again follow the boundary of lot 12 DP848538 until it meets up with the current locality boundary. This would place lot 12 DP848538 completely in Ganbenang and lots 1 DP1045135 and 22 DP862058 completely in Lowther. Comment: Both Lot 12 DP848538 and Lot 1 DP 1045135 are currently addressed in the locality of Lowther and therefore would require changing the boundary so as to include both allotments within the Lowther boundary.

2. Locality boundaries of Wallerawang and Marrangaroo (Attachment 2)

The boundary currently cuts though both Lot 921 DP1164448 and Lot 5 DP872230. One possible solution for this issue would be to place 921/1164448 completely in Wallerawang and 5/872230 either completely in Wallerawang or completely in Marrangaroo. This would involve adjusting the boundary so that it follows the borders of these properties. Comment: Lot 921 DP 1164448 is currently in the locality of Wallerawang and includes the Wallerawang Power Station. Therefore, it would be appropriate for the lot to be entirely within the Wallerawang boundary. Lot 5 DP872230 is currently addressed as Marrangaroo and would be appropriate to be included within the boundary of Marrangaroo.

3. Locality boundaries of Cullen Bullen and Portland (Attachment 3) The boundary currently cuts through both lots 1 & 2 of DP872187. This places both lots in both Cullen Bullen and Portland.


Page 23

The probable solution to this error would be to change the suburb boundary so that it follows the boundary between the 2 properties. Comment: Both Lot 1 & 2 DP872187 are currently addressed in the locality of Cullen Bullen and therefore the border cannot separate the two. However, it would be acceptable to include both allotments within the Cullen Bullen boundary.

POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS No financial implications will be incurred by Council as Geographical Names Board will provide changes in the Government Gazette. LEGAL IMPLICATIONS NIL

ATTACHMENTS

1. Locality boundaries of Lowther and Ganbenang 2. Locality boundaries of Wallerawang and Marrangaroo 3. Locality boundaries of Cullen Bullen and Portland

RECOMMENDATION

THAT Council accept the following changes to locality boundaries and advise the Geographical Names Board accordingly:

Lot 12 DP848538 and Lot 1 DP 1045135 is to be included into the Lowther locality boundary.

Lot 921 DP 1164448 is to be included into the Wallerawang locality boundary. Lot 5 DP872230 is to be included into the Marrangaroo locality boundary. Lot 1 & 2 DP 872187 is to be included into the Cullen Bullen locality boundary.


Page 24

OPERATION SERVICES REPORTS

ITEM-10 OPER – 13/02/12 - WATER REPORT FEB 2012

REPORT BY: I STEWART - GROUP MANAGER OPERATIONS

REFERENCE

Min No 11-208: Ordinary Meeting 30 May 2011

SUMMARY

This report provides an update on various water and sewerage management issues as per Minute Number 10-03.

COMMENTARY

In relation to current water and sewerage management issues the following information is provided. CURRENT DAM LEVELS FOR BOTH FARMERS CREEK AND OBERON Farmers Creek Dam #2 capacity on Thursday 2 February was 100%. Oberon Dam capacity on Monday 30 January was 63.46%. CURRENT WATER USAGE FROM EACH SUPPLY Table 1 below indicates total output from the Oakey Park Water Treatment Plant (consumption) and the volume transferred from the Clarence Transfer System for 2012. Table 1 - Oakey Park Monthly Output and Clarence Transfer

Month Total Oakey Park WTP (ML) Clarence Transfer (ML)

July 149 0

August 119 0

September 112 0

October 105 0

November 118 0

December 109 0

January 113 0

2011 Monthly Average 124 21


Page 25

Table 2 - Oakey Park Daily Output and Clarence Transfer

Oakey Park WTP Avg Daily Use kL Avg Daily CWTS Transfer kL

December 3,530 0

January 3,649 0 Table 3 2011/2012 Water Consumption for Fish River Water Scheme

LCC

Week Ending

Oberon Dam Level

Oberon Dam Volume in ML

Oberon Dam % Corrected for Carryover

Total Use

Total Carryover balance

35.7 4/07/2011 53.09% 23763 52.17% 3.0 38.8

11/07/2011 53.39% 23897 52.42% 3.0 41.9 18/07/2011 53.51% 23951 52.48% 14.7 43.9 25/07/2011 54.05% 24193 52.96% 18.3 45.5 1/08/2011 54.29% 24302 53.16% 12.8 47.6 8/08/2011 54.59% 24438 53.41% 12.7 49.8

15/08/2011 54.84% 24547 53.59% 13.0 51.9 22/08/2011 56.25% 25180 54.96% 13.1 54.0 29/08/2011 57.07% 25544 55.71% 11.1 56.3 5/09/2011 57.32% 25657 55.91% 12.3 58.5

12/09/2011 57.32% 25657 55.86% 14.3 60.5 19/09/2011 57.95% 25940 56.44% 15.0 62.4 26/09/2011 57.89% 25911 56.33% 17.5 64.1 3/10/2011 58.91% 26369 57.32% 14.0 66.1

10/10/2011 59.75% 26745 58.10% 12.2 68.3 17/10/2011 60.07% 26890 58.37% 13.4 70.4 24/10/2011 60.14% 26920 58.38% 15.3 72.2 31/10/2011 60.40% 27037 58.59% 13.3 74.3 7/11/2011 60.33% 27007 58.47% 14.8 76.3

14/11/2011 60.33% 27007 58.43% 16.1 78.1 21/11/2011 60.33% 27007 58.38% 13.8 80.1 28/11/2011 62.59% 28016 60.58% 13.0 82.2 5/12/2011 62.79% 28106 60.73% 13.6 84.3

12/12/2011 63.13% 28257 61.01% 13.6 86.3 19/12/2011 63.13% 28257 60.96% 12.5 88.5 26/12/2011 63.80% 28560 61.58% 0.0 91.9 2/01/2012 63.87% 28591 61.61% 28.4 92.5 9/01/2012 63.80% 28560 61.48% 11.3 94.8

16/01/2012 63.53% 28439 0.00% 13.5 96.9

Total 379.6


Page 26

Graph 1

Lithgow Villages Water Usageby month

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

1/08

/2007

1/10

/2007

1/12

/2007

1/02

/2008

1/04

/2008

1/06

/2008

1/08

/2008

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/2008

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/2008

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/2009

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/2009

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/2009

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/2009

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/2009

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/2009

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/2010

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/2010

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/2010

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/2010

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/2010

1/12

/2010

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/2011

1/04

/2011

1/06

/2011

kL

Lidsdale

Wallerawang

Portland

Cullen Bullen

Glen Davis

Marrangaroo

Rydal

OAKEY PARK WATER QUALITY ANNUAL SUMMARY No health-based ADWG guideline values were exceeded in January. 2 Total Coliforms, 1 Aluminium and 1 iron sample exceeded aesthetic guidelines. FISH RIVER WATER SCHEME WATER QUALITY ANNUAL SUMMARY No health-based ADWG guideline values were exceeded in January. 4 Total Coliforms samples exceeded aesthetic guidelines. CURRENT WATER RESTRICTIONS UPDATE Level 1 water restrictions are now in place for all residents throughout Lithgow and villages receiving water from both the Lithgow and the Fish River water supplies. WATER SAVING SCHEMES OR PROCESSES UPDATE Council’s Rainwater Tank and Domestic Appliance Rebate Program continued in January with Council receiving 1 application for a household appliance rebate and no applications for a water tank rebate. FISH RIVER WATER SCHEME PIPE UPGRADE 3.7km of pipelines will be replaced at the Fish River Water Supply in an $8 million project being managed by State Water Corporation. The project is expected to take approximately one year to complete and is expected to be finished in June 2012. Wet weather delayed construction of the bypass pipework and but the bypass pipework now has been completed. If there are no further issues, water should start flowing into Rydal Dam by Friday afternoon (3/2). The will be a supply interruption from FRWS Stage 1 28/02/2012 to 1/03/2012 inclusive for minor works (water supply to Lithgow villages) during which time supply will be provided by Oakey Park. FARMERS CREEK DAM 12 MONTH LEVELS The attached chart shows the storage data to date for the last twelve months and for the previous month.


Page 27

Graph 2 Farmers Creek Dam #2 over 12 Months

Farmers Creek 12 Month Dam Level

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

31-J

an-1

1

28-F

eb-1

1

31-M

ar-1

1

30-A

pr-1

1

31-M

ay-1

1

30-J

un-1

1

31-J

ul-1

1

31-A

ug-1

1

30-S

ep-1

1

31-O

ct-1

1

30-N

ov-1

1

31-D

ec-1

1

31-J

an-1

2

Graph 3 Trends in Oakey Park WTP Production and Clarence Water Transfer Scheme Use

OAKEY PARK POTABLE WATER OUTPUT(Trendline)

0

1000

2000

3000

4000

5000

6000

7000

1/0

7/2

00

9

1/0

9/2

00

9

1/1

1/2

00

9

1/0

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01

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01

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9/2

01

1

1/1

1/2

01

1

1/0

1/2

01

2

kL

7 per. Mov.Avg.(Output)

7 per. Mov.Avg.(CWTS)


Page 28

FARMERS CREEK DAM #2 STORAGE OUTLOOK The southeast Australian outlook for February to April 2012 shows the chances of a wetter or drier February to April are roughly equal over most of southeast Australia The drivers of this outlook are a warmer than normal Indian Ocean and conditions in the tropical Pacific associated with La Niña.

Routine Dam inspections continued throughout January. ALTERNATE WATER SOURCES UPDATE The Marrangaroo Zone is currently being supplied from the Oakey Park Water Treatment Plant via Cook St High Level Reservoir. RESERVOIRS During February there will be inspections and cleaning of:

Cook St HL Cook St LL Lidsdale Shaft St New No 2 South Littleton Wallerawang Lithgow WTP CWW

There will be no interruption to supply or quality. An impressed current Cathodic Protection System is to be installed at Shaft St No.2 Reservoir. All CP system design installation and commissioning works shall be in accordance with


Page 29

Australian Standards AS2832.4. The minimum design life of the CP systems is 25 years for Shaft St. No.2 Reservoir. The design life estimate assumes the reservoir internal surfaces are re-coated within the next 1 – 2 years. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS NIL

RECOMMENDATION

THAT the Water Report be noted.


Page 30

ITEM-11 OPER – 13/02/12 - FISH RIVER SUPPLY SCHEME - REVIEW OF WATER SHARING ARRANGEMENTS

REPORT BY: I STEWART – GROUP MANAGER OPERATIONS

REFERENCE

Min No 11-115: Ordinary Meeting of Council 28th March 2011

SUMMARY

To advise Council of the proposed changes to recommendation 24 of the review of the Fish River Water Supply Schemes Water Sharing Arrangements and seek a resolution to accept the proposed changes.

COMMENTARY

In August 2011 the Fish River Customer Council identified some shortcomings in the carry over rules, recommendation 24, that came out of the Fish River Water Sharing Arrangements review. The original recommendations in regard to the carryover accounting of water were:

10% of unused weekly available weekly allocation is allowed to be carried over. Water restrictions and carryover are calculated on “net” storage volumes, not full

allocations i.e actual dam levels and the available water calculation. Access to the carryover is not subject to restrictions. There is reduction of water held in the carry over accounts for evaporation rates Carryover volumes are reset when the dam spills. Carryover water in accounts is subject to maximum volume (20%) restriction. Carryover volume is added to allocations for the subsequent year.

The Fish River Customer Council expressed it’s concern with the proposed carryover rule and subsequently the NSW Office of Water has considered a range of options regarding the carryover rules and as a result propose the following changes to the above rules;

100% of unused weekly allocation to be carried over Water restrictions and carryover are calculated on “net” storage volumes, not full

allocations i.e. actual dam levels and the available water calculation. No change to the rule.

Access to the carryover is not subject to restrictions. No change to the rule. There is reduction of water held in the carry over accounts for evaporation rates. No

change to the rule. Carryover volumes are reset when the dam spills. No change to the rule. Carryover water in accounts is subject to a maximum volume (20%) restriction,

calculated continuously. NB – accounting is currently conducted on a weekly basis The carryover volume is made available for use in the current and subsequent years

subject to evaporation and dam spill rules. Therefore under the proposed changes Council has a weekly carryover of 100% of its unused water up to the maximum of 20% of the MAQ which provides a maximum carryover account volume of 355 ML in any one year, once this level is reached no further water can be “banked” until the start of the new accounting year.


Page 31

POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS NIL

RECOMMENDATION

THAT Council accept the proposed changes to recommendation 24 of the Fish River Water Supply Scheme Water Sharing rules as follows;

100% of unused weekly allocation to be carried over Water restrictions and carryover are calculated on “net” storage volumes, not full

allocations i.e. actual dam levels and the available water calculation. Access to the carryover is not subject to restrictions. There is reduction of water held in the carry over accounts for evaporation rates. Carryover volumes are reset when the dam spills. Carryover water in accounts is subject to a maximum volume (20%) restriction,

calculated continuously. NB – accounting is currently conducted on a weekly basis The carryover volume is made available for use in the current and subsequent years

subject to evaporation and dam spill rules.


Page 32

COMMUNITY AND STRATEGY REPORTS

ITEM-12 COMM - 13/02/12 – LITHGOW CITY COUNCIL’S AUSTRALIA DAY 2012

REPORT BY: CULTURAL DEVELOPMENT OFFICER AND EVENTS COORDINATOR

REFERENCE

NIL

SUMMARY

This report provides a summary of Australia Day activities throughout the Lithgow LGA on Thursday 26 January 2012.

COMMENTARY

Despite the rain, 260 people attended the official ceremony and other activities at Eskbank House and Museum and 180 people of all ages attended events at the Lithgow Swimming Pool. The Official Ceremony at Eskbank House Due to wet weather, the official Australia Day Ceremony at Eskbank House was held inside in the inner courtyard. An acknowledgement by the Mayor of the Wiradjuri people and Aboriginal elders past and present was followed by the National Anthem performed by Lithgow City Band. The Australia Day Address was given by the 2012 Lithgow Australia Day Ambassador Vanessa Crisp, an artist and calligrapher who has been an Australia Day Ambassador for ten years. Patrick McGregor, the Manager of Woolworths Lithgow, major sponsors of Australia Day, presented an Australia Day Ambassador pin to Ms Crisp and gave a short address.

The Mayor and Australia Day Ambassador presented the Citizen of the Year and Community Event of the Year Awards and the Mayor presented Australian Citizenship to six new citizens.

Australia Day Awards The Australia Day Awards, announced at Eskbank House on Australia day, were a testament to the many local people who do so much for the community. Five nominations were received for the Citizen of the Year award, with Janice Hawken the winner for her work in helping those with disabilities and raising funds for a wide variety of organisations. There were two nominations for Community Event of the Year with Lithgow Tidy Towns Inc the winner for hosting the 2011 Tidy Towns Celebrations where over three hundred visitors experienced the best of Lithgow with seven different events being held. Other Events at Eskbank House Visitors to Eskbank House and Museum on Australia Day experienced a series of relaxing events as well as enjoying tours through the museum and grounds. Entry was free for the day. Following the official ceremony, visitors mixed with award recipients and new citizens while the Lions Club served tea, coffee and damper. Entertainment was provided by the Lithgow Community Orchestra and the Lithgow Highland Pipe Band followed by a solo concert by young violinist Nancy Ismay. Bathurst Historic Car Club displayed their cars and Lithgow Line Dancers gave a rousing dancing display in the courtyard.


Page 33

Provision will be made for the 2013 Australia Day events to take place indoors at the Union Theatre and Civic Ballroom in the event of rain.

Australia Day at Lithgow Swimming Pool Entry to Lithgow Swimming Pool was free on Australia Day with more than 180 people passing through the gates. The entertainment program was designed to showcase local talent with one of the most successful elements of the day being a concert by young local musicians Sam Bucca and Bridget Cama at the pool side. DJ Don provided dance music in between acts, creating a party atmosphere in the pool.

Local artist Ana Carter engaged people of all ages in chalk art. A mechanical surfboard particularly appealed to children and Subway Lithgow offered 100 vouchers to successful participants. Coates Hire provided a generator and other sound equipment.

Lithgow Show Society cancelled their annual Australia Day events on the Tony Luchetti Sportsground due to the wet conditions.

It was a highly enjoyable and festive day and Council staff were told frequently by guests how glad they were that events in Lithgow had gone ahead despite the rain. It should be noted that events in Bathurst were cancelled due to the rain and it was reported that Sydney had the lowest attendance on record for Australia Day Activities.

Events elsewhere in the LGA Events at Portland, Wallerawang and Rydal were well attended. Portland celebrations ran from 10.00am to 4.00pm and were relocated from Kremer Park to Wolgan Street due to the weather. The Official Ceremony at 11.00am was attended by Mayor Neville Castle and Australia Day Ambassador Vanessa Crisp. Several Australia Day awards were presented on the day. The day featured music, stalls, vintage cars, a pie competition, esky competition, Fusion playground and a raffle to raise money for Portland Bandstand.

Wallerawang had their own Ambassador, Para-Olympian Ben Austin, who opened festivities and gave the Australia Day Address. Events at Wallerawang Bowling Club included a sausage sizzle, CWA stall, live music, mechanical bull, Mountains Cruises Car Club, and fun competitions.

Rydal activities started at 4.00pm with a flag raising ceremony at Featherstone Park followed by a billy cart race, egg and spoon race, yabbie race and a sausage sizzle. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS Council allocates $10,000 in the 2011/12 budget for Australia Day events including a $5,000 donation from DELTA Electricity. LEGAL IMPLICATIONS NIL ATTACHMENTS NIL

RECOMMENDATION

THAT Council notes the report on Australia Day 2012 events.


Page 34

ITEM-13 COMM - 13/02/12 - DIGITAL TELEVISION TRANSMISSION

REPORT BY: M JOHNSON - MANAGER COMMUNITY AND CULTURE

REFERENCE

Minute 11-492 of the Ordinary Meeting of Council held 12 December 2011

SUMMARY

Council resolved at the Ordinary Meeting of Council held 12 December 2011 (Min 11-492) THAT Council:

1. Notes the report on the Digital Television Transmission; 2. NOT upgrade the existing self help blackspots television transmission towers located at

Hartley, Capertee, Glen Davis and Portland; 3. Awaits further advice in relation to the television transmission tower at Megalong Valley

before making a decision on its future; and 4. Advise the Digital Switchover Taskforce and affected residents of the above.

Council has since advised the Digital Switchover Taskforce that the Hartley, Portland, Capertee and Glen Davis towers are not to be upgraded to digital and is providing information to the community on the switchover through Council Connections and media release. This report provides further information on the digital upgrade.

COMMENTARY

As previously reported to Council, there will be no analogue television transmission within Lithgow LGA, other than Glen Davis, from 5 June 2012. Residents within Lithgow and Wallerawang urban areas and most residents within Portland urban area will receive digital only free to air transmission from 5 June 2012 provided they have a digital television or digital set top box in conjunction with an analogue TV. Residents in Hartley, Capertee and in transmission blackspot areas around Portland who currently receive analogue only transmission from self-help retransmission towers managed by Lithgow City Council will in the majority of cases receive no signal from 5 June 2012 and will need to switch to a free satellite service known as Viewer Access Satellite Television (VAST). Applications are open until 17 April 2012 for the Satellite Subsidy Scheme to assist residents currently receiving signal from a Council self-help tower to connect to VAST. The Digital Switchover Taskforce advises that Glen Davis and surrounding areas that also currently receive analogue transmission from a Council self-help retransmission tower, are part of the remote Australia region scheduled for digital only switchover in the second half of 2013. The Taskforce further advises that Council can therefore elect to extend the transmission of analogue signal to Glen Davis beyond 5 June 2012 if it wishes. Residents of Glen Davis are however eligible to apply now for the Satellite Subsidy Scheme now, until 17 April 2012, and to switch immediately to digital satellite television. In view of ongoing maintenance issues with this solar powered tower and the poor quality reception being received by residents, the Digital Taskforce is encouraging these residents to switch to satellite digital TV now.


Page 35

The Taskforce has advised that they would prefer that Council continue to operate the Glen Davis tower for a period after 5 June 2012 until after the final installations for the Satellite Subsidy Scheme have been conducted, to ensure residents do not find themselves in black spots. It is recommended therefore that Council continue to operate the Glen Davis tower for 3 months from 5 June 2012 until 31 August 2012 to allow for this transition to occur. Council is not able to extend the operation of the Hartley, Capertee and Portland towers beyond 5 June 2012. The Digital Taskforce has appointed a liaison officer to work with the community in switchover areas. It is anticipated that meetings will be held in affected communities to inform residents of the switchover process. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS The cost of maintaining the Glen Davis tower to from 5 June to 31 August 2012 will be $1,750. LEGAL IMPLICATIONS NIL ATTACHMENTS NIL

RECOMMENDATION

THAT: 1. Council notes the above report on Digital Television Transmission. 2. Council maintains the Glen Davis self help tower until 31 August 2012 and advise the

Digital Switchover taskforce of same.


Page 36

FINANCIAL SERVICE REPORTS

ITEM-14 FINAN – 13/02/12 - DRAFT POLICIES FOR ADOPTION

REPORT FROM – C FARNSWORTH - FINANCE MANAGER

REFERENCE

Min No 11-475: Ordinary Meeting of Council 21 November 2011 – Review of Policies

SUMMARY

At the Council meeting of 21 November 2011 Minute 11-475 resolved to advertise five draft policies. This report is to advise that no public submissions were received and recommends that the policies be adopted.

COMMENTARY

Minute 11-475 of 21 November 2011 resolved:

THAT Council advertise the following revised draft for a period of 21 days prior to further consideration: Draft Policy 9.13 Protected Disclosure Policy Draft Policy 8.3 Hardship Draft Policy 9.3 Business Ethics Draft Policy 8.5 Pension Rebates Draft Policy 8.2 Investment Policy

Following the required advertising period no submissions have been received in relation to the draft policies. POLICY IMPLICATIONS

1. Draft Policy 9.13 Protected Disclosure Policy 2. Draft Policy 8.3 Hardship 3. Draft Policy 9.3 Business Ethics 4. Draft Policy 8.5 Pension Rebates 5. Draft Policy 8.2 Investment Policy

FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS

1. Draft Policy 9.13 Protected Disclosure Policy 2. Draft Policy 8.3 Hardship 3. Draft Policy 9.3 Business Ethics 4. Draft Policy 8.5 Pension Rebates 5. Draft Policy 8.2 Investment Policy


Page 37

RECOMMENDATION

THAT Council acknowledge that no submissions were received during the 21 day advertising period and adopt:

Draft Policy 9.13 Protected Disclosure Policy Draft Policy 8.3 Hardship Draft Policy 9.3 Business Ethics Draft Policy 8.5 Pension Rebates Draft Policy 8.2 Investment Policy


Page 38

ITEM-15 FINAN – 13/02/12 - COUNCIL INVESTMENTS HELD 31 JANUARY 2012

REPORT FROM - C FARNSWORTH - FINANCE MANAGER

REFERENCE

Min No 11-342: Ordinary Meeting of Council 22 August 2011 (July 2011) Min No 11-374: Ordinary Meeting of Council 12 September 2011 (Aug 2011) Min No 11-411: Ordinary Meeting of Council 10 October 2011 (Sept 2011) Min No 11-474: Ordinary Meeting of Council 21 November 2011 (Oct 2011) Min No 11-501: Ordinary Meeting of Council 12 December 2011 (Nov 2011) Min No 12-28: Ordinary Meeting of Council 23 January 2011 (Dec 2011)

SUMMARY

To advise Council of investments held as at 31 January 2012 for the 2011/12 financial year.

COMMENTARY

Council’s total investment portfolio, as at 31 January 2012 when compared to 31 December 2011, has increased by $2,855,824.46 from $14,185,198.07 to $17,041,022.53. The increase in investments is largely attributed to a progress grant payment made for the Lithgow and Wallerawang Sewerage Treatment Plants by the State Government.

INVESTMENT REGISTER 2011/12

INSTITUTION

INV TYPE

DATE LODGED

DATE DUE

DAYS

INT

VALUE 31.12.11

VALUE 31.01.12

% OF

TOTAL

ANZ TD 13.12.11 12.03.12 90 5.17 817,587.80 817,587.80 4.80% 12.12.11 10.02.12 60 5.07 500,000.00 500,000.00 2.93% CBA On Call 4.20 1,005,258.18 1,605,258.18 9.42% 01.12.11 30.01.12 30 5.45 506,854.34 0.00 0.00% 12.12.11 12.01.12 30 4.92 500,000.00 0.00 0.00% 25.01.12 24.02.12 30 4.88 0.00 500,000.00 2.93% IMBS TD 28.11.11 27.02.12 91 5.70 1,091,847.11 1,091,847.11 6.41% TD 30.11.11 28.02.12 90 5.70 724,006.84 724,006.84 4.25% TD 14.12.11 14.03.12 91 5.85 1,029,510.40 1,029,510.40 6.04% NAB TD 08.11.11 08.02.12 90 5.85 1,082,216.83 1,082,216.83 6.35% TD 25.01.12 25.07.12 180 5.91 0.00 1,000,000.00 5.87% TD 25.01.12 24.04.12 90 5.79 0.00 500,000.00 2.93% WESTPAC TD 08.01.12 08.04.12 90 5.60 276,407.00 284,780.24 1.67% TD 08.01.12 08.07.12 180 5.80 552,814.03 569,560.51 3.34% TD 30.01.12 30.05.12 120 5.89 1,140,370.61 1,156,955.66 6.79% TD 12.01.12 11.07.12 180 5.80 500,000.00 250,000.00 1.47% TD 12.12.11 12.03.12 90 5.50 400,000.00 400,000.00 2.35% ST GEORGE On Call 4.25 568,301.42 20,380.00 0.12% 04.01.12 04.07.12 180 5.94 513,948.24 522,047.36 3.06% TD 19.10.11 19.04.12 182 5.90 832,927.30 832,927.30 4.89% TD 12.12.11 12.03.12 90 5.56 500,000.00 500,000.00 2.93% TD 12.12.11 10.02.12 60 5.29 500,000.00 500,000.00 2.93% TD 16.01.12 16.07.12 180 5.82 0.00 500,000.00 2.93% TD 25.01.12 25.07.12 180 5.83 0.00 1,000,000.00 5.87% SUNCORP TD 09.01.12 08.02.12 30 5.32 1,143,147.97 1,153,944.30 6.77% TD 25.01.12 24.04.12 90 5.35 0.00 500,000.00 2.93%

TOTAL

14,185,198.07

17,041,022.53 100.00% INTERNAL LN (Commercial

Gen to Sew

15.01.11 On Receipt of Ext Loan

7.31 2,750,000.00 2,750,000.00


Page 39

Loan Int Rate) I, Carol Farnsworth, Lithgow City Council’s Finance Manager (Responsible Accounting Officer) certify as required under Local Government (General) Regulations 2005, that Council's investments have been made in accordance with the Local Government Act 1993, Regulations and Lithgow City Council's Investment Policy.

On the graph below historical and current investments are shown for 2011/12 to 31 January 2012.

0

5,000

10,000

15,000

20,000

25,000

INVESTMENTS 2000/01 TO 2011/12 $'000

POLICY IMPLICATIONS Investments are held in accordance with the Lithgow City Council's Investment Policy at the date of investing the funds. On 21 November 2011 Council adopted a draft of the Investment Policy as Policy 8.2 which is presented to this meeting for adoption following exhibition. The policy was reviewed following the Minsters Order on 12 January 2011. FINANCIAL IMPLICATIONS Interest received to 31 January 2012 is $346,586.42 of an estimated $550,802.00 shown in the 2011/12 Management Plan. Interest is paid on the maturity date of the investment. LEGAL IMPLICATIONS Investments are held in accordance with the Lithgow City Council's Investment Policy at the date of investing the funds. On 21 November 2011 Council adopted a draft of the Investment Policy as Policy 8.2 which is presented to this meeting for adoption following exhibition. All future investments will comply with this Policy which accords with the requirements of the:

Local Government Act 1993 - Section 625 Local Government Act 1993 - Order dated 12 January 2012 Local Government (General) Regulation 2005 Trustee Amendment (Discretionary Investments) Act 1997 Section 14A(2), 14c(1) & (2)


Page 40

ATTACHMENTS NIL

RECOMMENDATION

THAT Investments of $17,041,022.53 for the period ending 31 January 2012 be noted.


Page 41

ITEM-16 FINAN – 13/02/12 – DRAFT POLICY 8.8 MAIN ST FAÇADE, POLICY 9.7 GIFTS AND BENEFITS

REPORT FROM – C FARNSWORTH - FINANCE MANAGER

REFERENCE

Minute 12-03: 23 January 2012 - Lithgow CBD Minute 12-13: 23 January 2012 - Council Gifts and Benefits Register

SUMMARY

Draft Policies 8.8 ‘Main St Façade Restoration Program’ and 9.7 ‘Gifts and Benefits - Councillors and Staff’ have been revised following Council resolution on 23 January 2012 and a recent IAB Internal Audit. This report provides a recommendation that the Draft policies be advertised for a period of 21 days calling for public submissions prior to final consideration by Council.

COMMENTARY

Policy 8.8 Main St Façade Restoration Program Minute 12-03, at the Council meeting of 23rd January 2012 resolved:

THAT 2. To increase the shop front up-grade to the facade grant to up to $2,500 on a 50/50

arrangement for 2012. The increase in funding is to apply to any applications received after 23 January 2012.

The policy has been revised and is presented as Draft Policy 8.8 Main St Façade Restoration Program for Council consideration. Policy 9.7 Gifts and Benefits – Councillors and Staff At the meeting of 23 January 2012 Council received a report on a recent review conducted by IAB on the Gifts Register. The report included recommendations which would allow Council to strengthen the current policy. The recommendations included:

Requirement to report other employees – Policy 9.7 needs to establish accountability for employees to report workmates soliciting gifts and benefits.

Need to reflect cumulative gifts and benefits – Policy 9.7 should address the risks attaching to gifts and benefits accepted over a period of time.

Gift cards – Policy 9.7 should prohibit acceptance of all gift cards. As these are redeemable for goods and services up to a dollar amount they are arguably in the nature of cash.

Employees in “at risk” positions – Policy 9.7 expressly places restrictions on employees involved in procurement. This should extend to all “at risk” areas such as regulation and management of Council assets such as machinery.


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Minute 12-13 of 23 January 2012 resolved: THAT Council note the report on the audit of the Gifts and Benefits Register and endorse the revision and update the Council policy on Gifts and Benefits.

The policy has been revised and is presented as Draft Policy 9.7 Gifts and Benefits - Councillors and Staff for Council consideration. POLICY IMPLICATIONS

1. Draft Policy 8.8 Main St Façade Restoration Program 2. Draft Policy 9.7 Gifts and Benefits - Councillors and Staff

FINANCIAL IMPLICATIONS Draft Policy 8.8 Main St Façade Restoration Program:

5. Funds will be allocated to a successful applicant on a $2 spent for a $1 to be granted, following completion and inspection of pre approved works to a maximum of $2,500 (GST Inc) and Council will cap its total expenditure as per the value allocated by Council in the Management Plan

LEGAL IMPLICATIONS NIL at this time ATTACHMENTS 1. Draft Policy 8.8 Main St Façade Restoration Program 2. Draft Policy 9.7 Gifts and Benefits - Councillors and Staff

RECOMMENDATION

THAT Council advertise Draft Policy 8.8 Main St Façade Restoration Program and Draft Policy 9.7 Gifts and Benefits - Councillors and Staff for public submissions for a period of 21 days prior to further consideration.


Page 43

COMMITTEE MEETINGS

ITEM-17 COMM – 13/02/12 - BLUE MTNS CROSSING COMMITTEE MEETING 25 JANUARY 2012

REPORT FROM: W HAWKES - CULTURAL DEVELOPMENT OFFICER

REFERENCE

Minute 11-338 of the Ordinary Meeting of Council held 22 August 2011

SUMMARY

This report details the Minutes of the Crossing of the Blue Mountains Committee Meeting held on 25 January 2012.

COMMENTARY

At the Blue Mountains Crossing Committee held on 25 January 2012, there were several items discussed by the Committee. 1. Nomination of New Committee Members 2. Memorandum of Understanding 3. Council Funding 4. Report on 25 November 2011 Western Crossing Committee Meeting 5. Signage for Cox’s Road 6. Proposed Projects POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS 1. Minutes from the Crossing of the Blue Mountains Committee Meeting of 25 January 2012. RECOMMENDATION

THAT Council: 1. Notes the minutes of Blue Mountains Crossing Committee Meeting of 25 January 2012. 2. Amends the Committee Terms of Reference to include membership by Bowenfels

(Lithgow) Presbyterian Church and to remove the membership of the Royal Australian Historic Society.


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ITEM-18 COMM – 13/02/12 - CRIME PREVENTION COMMITTEE MINUTES 16 JAN 2012

REPORT FROM: M JOHNSON - MANAGER COMMUNITY AND CULTURE

REFERENCE

Minute 11-123 of the Ordinary Meeting of Council held 28 March 2011 Minute 11-157 of the Ordinary Meeting of Council held 18 April 2011 Minute 11-218 of the Ordinary Meeting of Council held 30 May 2011 Minute 11-511 of the Ordinary Meeting of Council held 12 December 2011

SUMMARY

This report details the Minutes of the Crime Prevention Committee Meeting held 16 January 2012.

COMMENTARY

At the Crime Prevention Committee held on 16 January 2012, there were several items discussed by the Committee.

1. Crime Prevention Plan 2. Domestic Violence Initiatives 3. Transport 4. Police report

Council’s attention is drawn to Council’s successful application for a crime prevention grant from the NSW Attorney General’s Department who will be providing $50,000 for one year to implement a late night transport scheme and related activities to address alcohol related violence and malicious damage. Council is eligible to apply for a further $50,000 next year and the year after to continue the scheme. A further report on the development and implementation of a late night transport scheme will be made to Council on 5 March 2012. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL LEGAL IMPLICATIONS NIL ATTACHMENTS 1. Minutes from the Crime Prevention Committee meeting of 16 January 2012.


Page 45

RECOMMENDATION

THAT Council: 1. Notes the minutes of the Crime Prevention Committee meeting of 16 January 2012. 2. Notes the successful receipt of a $50,000 crime prevention grant from the NSW

Attorney General’s Department.


Page 46

ITEM-19 COMM – 13/02/12 - YOUTH COUNCIL COMMITTEE MEETING 2 FEBRUARY 2012

REPORT BY: V GULABOVSKI - COMMUNITY DEVELOPMENT OFFICER

REFERENCE

Min – 10-413 Ordinary Meeting of Council 20 September 2010 Min – 10-457 Ordinary Meeting of Council 1 November 2010 Min – 10-545 Ordinary Meeting of Council 13 December 2010 Min – 11-58 Ordinary Meeting of Council 14 February 2011 Min – 11-508 Ordinary Meeting of Council 12 December 2011

SUMMARY

This report details the minutes of the Youth Council meeting held on 2 February 2012.

COMMENTARY

At the Youth Council meeting held 2 February 2012 there were several items discussed by the committee.

1. Youth Forum and Strategic Plan

2. Youth Week 2012

3. Cinema in Lithgow

4. Rock-up and Movie Making

5. Matthew Sharpe Scholarship Fund

6. Male Representation on Youth Council

7. Creation of Graffiti Wall in Skate Park, Shade Cloth and Toilet Signage

8. Basketball Hoops Council’s attention is drawn to the Matthew Sharp Scholarship Fund. The Matthew Sharp Scholarship Fund is not managed by Council however Council has provided non-recurrent financial assistance to the fund, $2,000 in 2011/12. The Youth Council recommends that recurrent funding be allocated to the Matthew Sharpe Scholarship Fund. POLICY IMPLICATIONS In accordance with the terms of reference of S355 Committees of Council. FINANCIAL IMPLICATIONS The provision of recurrent funding to the Matthew Sharpe Scholarship Fund will be considered in the 2012-13 budget deliberations. LEGAL IMPLICATIONS Local Government Act NSW 1993, Section 356


Page 47

ATTACHMENTS 1. Minutes of Youth Council meeting held 2 February 2012.

RECOMMENDATIONS

THAT: 1. Council notes the minutes of the Youth Council meeting held 2 February 2012. 2. The provision of recurrent funding to the Matthew Sharpe Scholarship Fund be

considered in the 2012-13 budget deliberations. 3. The outcome related to greater male representation on Youth Council be noted. 4. Council staff investigate the installation of a shade cloth and toilet signage at the

skate park, and consult with skaters regarding the creation of a mural to coincide with Youth Week.

5. Council staff investigate the feasibility of retrofitting the netball courts with basketball hoops and courts.

6. The 2012 schedule of Youth Council meetings be noted.


Page 48

ITEM-20 OPER – 13/02/12 - SPORTS ADVISORY COMMITTEE MINUTES

REPORT BY: ASSETS AND PROJECTS ENGINEER – LEANNE KEARNEY

SUMMARY

Details of the Minutes of the Sports Advisory Committee Meeting held on Monday, 30 January 2012 for Council adoption.

COMMENTARY

At the Sports Advisory Committee Meeting held on Monday, 30 January 2012, there were a number of items discussed by the Committee, with all items except Item 4 and Item 6 being actioned under the Committee’s delegated authority, and requiring Council to note the items. Items discussed included:

Booking Requests - Lithgow High School Swimming Carnival - Portland Easter Community Festival - Lithgow Workmen’s Club RLFC – Muster Day - Lithgow Workmen’s Club RLFC – Competition - Lithgow Workmen’s Club RLFC – Preseason Training - Lithgow Storm Junior RLFC – Muster Day - Lithgow Storm Junior RLFC – Training - Lithgow Bears RLFC – Preseason Training - Thales Australia – 100 year celebration - DogTech Blue Mountains Dog Obedience Classes

Risk Assessment report regarding Trotting Track, Stables and Clubhouse at Tony Luchetti Sportsground, Lithgow

2012 Flash Gift event – request for participation Jim Monaghan Athletics Oval, Lithgow – request for additional tap and replacement of

discus circle (Lithgow Athletics Club) Security Protocols for Tony Luchetti Sportsground, Lithgow Protocols for dealing with Unsafe behaviour at Sporting Fields

Item 4 relates to financial assistance requests, and the Committee has made a recommendation for Council’s consideration. Item 6 relates to a request for a donation to the Western Region Academy of Sport of $400.00 (equivalent to the hire fees for Lake Wallace, Wallerawang), and the Committee has made a recommendation for Council’s consideration. POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS Item 4 will require $800.00 to be expended from the current allocation for Financial Assistance for Sporting Representations ($400.00 for Misty Walsh and $400.00 for Roxsanne Van Veen). Item 6 will require $400.00 to be expended from the current allocation for community donations ($400.00 for the Western Region Academy of Sport).


Page 49

LEGAL IMPLICATIONS NIL ATTACHMENTS 1. Minutes of the Sports Advisory Committee Meeting held on Monday, 30 January 2012.

RECOMMENDATION

THAT: 1. Council approve financial assistance of $800.00 from the current allocation for Financial

Assistance for Sporting Representations ($400.00 for Misty Walsh and $400.00 for Roxsanne Van Veen);

2. Council provide a donation of $400.00 from the current allocation for Community Donations to the Western Region Academy of Sport; and

3. Council note the minutes of the Sports Advisory Committee meeting held on Monday, 30 January 2012.


Page 50

ITEM-21 OPER - 13/02/12 - TALC MEETING MINUTES 19/01/12

REPORT FROM: I STEWART - GROUP MANAGER OF OPERATIONS

SUMMARY

This report details the Minutes of the Traffic Authority Local Committee Meeting held on 19 January 2012.

COMMENTARY

At the Traffic Authority Local Committee held on 19 January 2012, there were several items discussed by the Committee.

1. Business arising from the previous minutes

- 1 Item Sir Thomas Mitchell Drive Lithgow 2. Ongoing business from previous meeting held on 17 November 2011.

- Intersection of Cox, Lett, Vale and Tramway Streets Portland - Sunny Corner and Portland Road speed statistics. - Reserve Road Marrangaroo. - Resident Parking in Padley Street Lithgow. - Magpie Hollow Road South Bowenfels. - Speed Limit reduction request – Cox’s River Road - Fullagar Avenue Lithgow - Proposed bus pull-off area Great Western Highway/Baaners Lane intersection. - Disabled Parking Zone – Wallerawang Grocery Store Main Street Wallerawang. - Speed Limit Browns Gap Road Hartley - Crane Road Lithgow. - Clwydd Street Lithgow. - Rabaul Street Lithgow - Lithgow Legacy – 50 Main Street disabled parking zone. - Request for more disabled parking zones – Main Street Lithgow. - Queen Elizabeth Park Disabled Parking Zone Lithgow.

3. Speed Zone Reviews – RMS 4. State Debt Recovery Office Update – Letter from Paul Toole 5. Jones Bros Bus Company – First and Third Street Lithgow 6. Request for Traffic calming devices – First Street Lithgow 7. St Pats School Crossing Request – Bent Street Lithgow 8. Lithgow Flash Carnival – Traffic Management Plan 9. Lithgow Triathlon – Traffic Management Plan 10. Excelsior Road and Castlereagh Highway 11. Airlie Mine speed limit change. 12. Police Investigation – Pedestrian Fatality at Kirkland Link intersection. 13. Mort Street and Hartley Valley Road Lithgow.

POLICY IMPLICATIONS NIL FINANCIAL IMPLICATIONS NIL


Page 51

LEGAL IMPLICATIONS NIL ATTACHMENTS 1. Minutes from the Traffic Authority Local Committee meeting of 19 January 2012

RECOMMENDATION

THAT: 1. Council notes the minutes of the Traffic Authority Committee held on 19 January

2012. 2. Council install ‘No Parking’ signage on both sides of the Padley Street laneway for a

distance of 15 metres immediately after the standard no stopping zone. 3. Council move the current bus zone and install a disabled parking zone outside the

front entrance to Queen Elizabeth Park in Main Street Lithgow. 4. Council approve the extension of the current no stopping sign times in Third Street to

1pm on Saturdays.


Page 52

BUSINESS OF GREAT URGENCY

In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only of: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency.

Documents

Agenda for Ordinary Meeting of Council 13 February 2012archive.lithgow.nsw.gov.au/agendas/12/120213_agenda.pdf · 2012-02-08 · 13 February 2012 AGENDA – ORDINARY MEETING OF COUNCIL