AGENDA - FNQROC Board Meeting No. 142 · 2705a M Olsen (TTNQ) to extract Customer Service matrix re Visitor Survey results and provide to FNQROC TTNQ M Olsen Complete and circulated

AGENDA - FNQROC Board Meeting No. 142

FNQROC Board Meeting No. 142 Friday 19th June 2020 Page 1 of 4

ACCESS TO TELE CONFERENCE: If not able to attend in person, please join this meeting via tele-conference by

dialing: +61 2 8355 1038 l Access Code: 394-061-605

Please note that video conference facilities are NOT available for this meeting

AGENDA

Friday 19th June 2020 at 10:00 AM

Civic Reception Room, Cairns Regional Council, 119-145 Spence Street, Cairns

OR via Tele Conference (see details above)

1 Welcome & Acknowledgement of Traditional Owners Deputy Chair

2 Apologies noted

3 Board Presentations

3.1 Rob Hall, Keenan Jackson & Katrina Houghton from Economy .id

Economic Impacts of COVID-19 on the FNQROC region

Via Tele-

Conference

4 Confirmation of Previous Minutes

4.1 Minutes of Meeting held on 03 February 2020 Pages 1-11

4.2 Minutes of Meeting held on 27 April 2020 Pages 12-20

5 Business Arising from Previous Minutes: 03 February/27 April 2020

Minute

Number

Action Responsible

Person(s)

Status

2672 ADD 5 Strategic Priorities review to post-LG Election board agenda 2020

FNQROC

D Irvine

See Agenda Item 8.1

2705a M Olsen (TTNQ) to extract Customer Service matrix re Visitor Survey results and provide to FNQROC

TTNQ

M Olsen

Complete and

circulated by email

10/02/20

2718 L Hannan (LGAQ) to take on notice timeframe for legislation changes and report to FNQROC when clear timeframes known

LGAQ

L Hannan

LGAQ predict that they

will not know a

definitive answer until

councils do.

2723a FNQROC to share QGRN presentation and details with minutes for direct contact by councils

FNQROC

L Richardson

Complete


Minute

Number

Action Responsible

Person(s)

Status

2723b Chair requested D Irvine/L Rankine to follow up with Telstra to determine indicative pricing for data to support the RRIS Tourism Routes.

FNQROC

D Irvine / L

Rankine

In

progress

2735b C Baker (LGAQ) to highlight concerns raised re Informal/Closed Meeting Provisions with Intergovernmental Relations team who are leading draft LGAQ submission

LGAQ

C Baker

Complete

2735c D Irvine (FNQROC) to draft a submission re Informal Meeting/Closed Meeting Provisions for submission to DLGRMA by 7 February 2020

FNQROC

D Irvine

Complete

2742 As councils develop their Recovery Plans please send to FNQROC Executive Officer

ALL In

Progress

2743a D Irvine coordinate Alex Marsh (QRA) to present to the FNQROC Board on Monday 11th May at 10:00am via video conference

FNQROC

D Irvine

Complete

2743b ALL Council members to nominate individual FNQ RRTG representatives and advise D Irvine ASAP

ALL Complete

2745 L Richardson to circulate the recent financials with the minutes

FNQROC

L Richardson

Complete

6 Election of FNQROC Interim Chair

6.1 FNQROC Interim Chair to be elected at the next Board

Meeting (August 2020)

Verbal

7 Advocacy

7.1 Advocacy update from FNQROC

7.1.1 Introduction to Ms Anne Stunzner, Advocacy

Advisor to FNQROC Member Councils

7.1.2 Priority planning for FNQROC Mayoral Delegation

to State Government (17-19 August 2020)

Verbal

Verbal

7.2 Advocacy update from FNQROC Council members

8 Strategic Operational Plan

8.1 Review of FNQROC Strategic 5 Priorities Verbal

8.2 Regional Road Investment Strategy (RRIS) Executive

Summary (Final Report)

Circulated

separately

8.3 Illegal Dumping Partnerships Program (Update) Verbal


8.4 Animal Management TC (AMTC) Recommendation

Board recommendation for the continuation of the AMTC

Verbal

9 Discussion Topics

9.1 FNQROC Honorary Member & Advisor Verbal

10 Incoming/Outgoing Correspondence (20 Jan – 01 Apr ‘20)

10.1 Incoming

Hon Stirling Hinchliffe MP, Minister for LG in response to

FNQROC letter re Informal Meetings (Feb 2020) (DM#6309199)

Director-General in response to FNQROC letter re

Implementation of the Waste Levy (Feb 2020) (DM#6307447)

Hon Mark Bailey MP re Major Projects Business Case Fund

(MPBCF) re Kuranda Range Road (Mar 2020) (DM6396672)

For discussion

Pages 21 - 22

Letter from Western Qld Alliance of Councils re LGAQ Rural

Water & Wastewater Guarantee (May 2020) (DM#6399462)

For discussion

Pages 23 - 24

Letter from Cr Marti, TRC re advocating for Distribution of

Molasses in Qld (May 2020) (DM#6399470)

For discussion

Pages 25 - 26

10.2 Outgoing

Letter of congratulations to Hon Keith Pitt MP, Minister for

Resources, Water & Nth Australia (Feb 2020) (DM#6308339)

Letters of congratulations to State Members re new

portfolios following May re-shuffle (May 2020) (DM#6386804)

11 FNQROC Policy Review

11.1 Nil to report

12 FNQROC Reports and MOUs

12.1 Nil to report

13 Financial Statements

13.1 Profit & Loss Statement: Current to 31 May 2020 Pages 27 – 29

13.2 Balance Sheet: Current to 31 May 2020 Page 30

14 Meetings attended by FNQROC Executive Officer Pages 31 - 32

15 Minutes of FNQROC Advisory Committees (01 Apr – 31 May ‘20)

15.1 FNQROC RRTG TC Meeting(21/04/20) See FNQROC

Website

15.2 FNQROC NAMAC Meeting (28/05/20) See FNQROC

Website

https://www.fnqroc.qld.gov.au/files/media/original/004/c7b/7b3/ee1/LIVE--6362490-v1-FNQRRTG_TC_Minutes_of_the_meeting_109_-_21st_April_2020.pdf

https://www.fnqroc.qld.gov.au/files/media/original/004/c7b/7b3/ee1/LIVE--6362490-v1-FNQRRTG_TC_Minutes_of_the_meeting_109_-_21st_April_2020.pdf

https://www.fnqroc.qld.gov.au/files/media/original/004/d0a/877/db6/NAMAC_-42_MINUTES_May_28_2020.pdf

https://www.fnqroc.qld.gov.au/files/media/original/004/d0a/877/db6/NAMAC_-42_MINUTES_May_28_2020.pdf


16 Confidential Meeting Minutes (01 Apr – 31 May ‘20)

16.1 FNQROC Regional Sewer Relining Tender Briefing (30/04/20)

16.2 FNQROC Regional Bitumen Reseal Tender Evaluation (21/05/20)

17 FNQROC Western Council Meeting Minutes & Agreed Actions

Action 1: Update on Electronic Signage Strategy from TMR

Action 2: Availability of Monsoon Funding to desilt Karumba

Action 3: Advocate for lifting of restrictions between Outback + other regions

Action 4: Clarity around definition of ‘local’ within COVID Outback roadmap

Action 5: Estimation of timeframe for councils to commence ROSI projects

See FNQROC

Website

18 LGAQ Policy Executive Update (Standing Item)

To be circulated

separately

18.1 Update by Mr Greg Hallam and Sarah Buckler (LGAQ)

19 General Business

19.1 Nil raised

20 Next Meeting Date

August 2020 in Parliament House, Brisbane

https://www.fnqroc.qld.gov.au/files/media/original/004/c8a/0fa/c0f/Unconfirmed-Minutes-Western-Councils-Forum-14-May-2020-.pdf

https://www.fnqroc.qld.gov.au/files/media/original/004/c8a/0fa/c0f/Unconfirmed-Minutes-Western-Councils-Forum-14-May-2020-.pdf

FNQROC Board Meeting No. 140 Monday 03 February 2020 Page 1 of 11

MINUTES OF THE 140TH BOARD MEETING

MONDAY 03 February 2020 @ 010:00am at

Civic Reception Room, Cairns Regional Council, Cairns

R EPR ES EN TAT IV E S: Cr Tom Gilmore, Mayor, Chair Mareeba Shire Council

Cr Bob Manning, Mayor Cairns Regional Council

Cr Jack Bawden, Mayor Carpentaria Shire Council

Cr John Kremastos, Mayor Cassowary Coast Regional Council

Cr Peter Scott, Mayor Cook Shire Council

Cr Trevor Pickering, Mayor Croydon Shire Council

Cr Julia Leu, Mayor Douglas Shire Council

Cr Mary Brown, Councillor Hinchinbrook Shire Council

Cr Warren Devlin, Mayor Etheridge Shire Council

Cr Joe Paronella, Mayor Tablelands Regional Council

Cr Desmond Tayley, Mayor Wujal Wujal Aboriginal Shire Council

Cr Ross Andrews, Mayor Yarrabah Aboriginal Shire Council

CEO’ S : Mr John Andrejic, CEO Cairns Regional Council

Mr Mark Crawley, CEO Carpentaria Shire Council

Mr James Gott Cassowary Coast Regional Council

Ms Linda Cardew, CEO Cook Shire Council

Mr Bill Kerwin, CEO Croydon Shire Council

Mr Mark Stoermer, CEO Douglas Shire Council

Mr David Munro, CEO Etheridge Shire Council

Mr Mark Kelleher, CEO Hope Vale Aboriginal Shire Council

Ms Hillary Jackson, Acting CEO Tablelands Regional Council

Mr Steve Wilton, CEO Wujal Wujal Aboriginal Shire Council

Mr Leon Yeatman, CEO Yarrabah Aboriginal Shire Council

OB SER V ER S : Cr Ramon Jayo, Mayor Hinchinbrook Shire Council

001


Cr Wayne Bing Chew Croydon Shire Council

Ms Jo Stephenson DLGRMA

INV I TED GU E ST S Ms Maria Karanicolas QGRN (via tele-conference)

Mr Gareth Long QGRN (via tele-conference)

Ms Jacqueline Owen QGRN (via tele-conference)

Mr Andrew Kulic KPMG

Ms Georgie Aley KPMG

Ms Hilary Shannon KPMG

Mr Craig Gorlick Jacobs

Mr Alby Paolucci Jacobs

Ms Crystal Baker LGAQ

FNQR OC STA F F: Ms Darlene Irvine Executive Officer

Ms Linda Richardson Executive Coordinator

Ms Amanda Hancock Procurement Coordinator

Mr Travis Sydes Natural Assets & Sustainability Coordinator

Mr Lachlan Rankine Strategic Infrastructure Coordinator

APO LO G IE S: Mr Alan Rayment, CEO Hinchinbrook Shire Council

Cr June Pearson, Mayor Hope Vale Aboriginal Shire Council

Mr Peter Franks, CEO Mareeba Shire Council

Mr Justin Commons, CEO Tablelands Regional Council

Mr Luke Hannan LGAQ

Mr Mark Girard QTC

Ms Diana Lollato QTC

Ms Sarah Webster QTC

2721 Chair’s Welcome & Acknowledgement of Traditional Owners

The meeting commenced at 10:00am.

The Chair opened the meeting and acknowledged the Traditional Owners of the land on which we meet today, paying respects to Elders past, present and emerging.

002


2722 Apologies and welcome to guests

Apologies as noted. The Chair welcomed invited guests providing presentations to the Board.

2723 BOARD PRESENTATIONS

3.1 Queensland Government Regional Network (QGRN) via Tele-conference

• Mr Gareth Long, Ms Maria Karanicolas and Jacqueline Owen provided an overview of the new QGRN model and services via tele-call.

Key presentation points included:

• Harnessing the collective buying power of the Qld Govt, the QGRN is delivering ICT network connectivity throughout the state. Benefits include:

- Improved regional connectivity services (higher bandwidth, increased productivity)

- More sustainable network topology (multi-carrier, higher capacity services)

- Decreased telecommunication costs across regional Qld (localised market competition)

- QGRN servicing the Government (restricted to only servicing public entities)

• Examples of savings and map of current rollout of 24 hubs, including FNQROC councils of Cooktown, Mareeba and Atherton

• Next steps include integrating NBN which is happening at present and then 4G network and developing services into the Cape York region

The Chair asked for feedback/comments from the floor:

• Interest expressed by Cook Shire Council to receive a comparison study of savings for their shire.

• Query raised re expected time from planning to delivery for remote and rural areas. Noted that these areas are challenged financially and therefore will likely require additional external funding for service delivery. Councils can apply individually or collaboratively for such funding via Building our Regions funding and QGRN are available to assist with applications.

• Query raised re impact of limiting factors such as population levels, limited agencies located within a shire boundary and/or interest. Noted that a holistic view would be taken with regard to agencies located within neighbouring shires and that regional areas of neglect are likely to receive financial support, which again supports a collaborative approach to funding applications.

• Noted that many of the FNQROC councils currently experience Black Spots and regular disruption, which is particularly challenging around times of disaster/emergency.

• Query raised re sustainability and it was noted that QGRN is underwritten by Qld Government.

ACTION:

• FNQROC to share QGRN presentation and details with minutes for direct contact by councils

3.2 KPMG re FNQ Agriculture Supply Chain Project

• Mr Andrew Kulic, Ms Georgie Aley and Ms Hilary Shannon, KPMG provided a progress update on the FNQ Ag Supply Chain Project.

003



• Thanks extended to Chair for opportunity and D Irvine who sits on the Steering Committee

• Recap of FNQ Ag Supply Chain Project to date including 4 steps of Research, Literature Review, Consultations with over 50 stakeholders and Roundtable Engagement

• Key recommendations focussed on 4 key themes including:

- Infrastructure: Development of an Infrastructure Investment Plan with priority for current airport infrastructure, road networks, water, connectivity and aggregation facility

- Export: Including increased awareness of existing infrastructure, simplification of export processes, export distribution hub and long-term airline capacity

- Collaboration: Including supply chain led governance structure, connecting FNQ region with priority markets (trade shows/road shows), R&D connectivity (universities & industry); and

- Advocacy: Develop marketing strategy and position for the region, secure access to markets without trade restrictions, explore value adding to the region (food manufacturing, pre-packaging, etc)

The Chair asked for comments from the floor:

• Query raised re what sits behind the aggregation facility and has consideration been given to the Palmerston Highway as well as Kuranda Range Road? Noted that the aggregation facility focusses on agriculture/grower network, understanding limited treatment facilities in relation to trade protocols. Both the Palmerston and Hann Highways are part of the consideration.

• Noted that 95% of current exports relate to ‘live’ exports and more work is required within the agriculture sector to increase exports directly out of the Cairns Airport.

• Query raised re any consideration to taking product north to Singapore for aggregation and the swing towards high yield products. The study does consider this and noted that both Singapore and Hong Kong are key markets to act as re-export hubs (not necessarily consuming in country).

• Had the study had factored in secondary elements, such as packaging and processing. Noted that within the horticulture sector, boxing up and treatment processes are currently running out of Brisbane. The study did identify opportunities to look at value adding through second grade products and specialised packaging for products such as mangoes.

• Any consideration to the development of an airport on the Tablelands (ie taking the infrastructure to the product). Raised as part of stakeholder discussions, but financially not a viable option.

3.3 Jacobs Australia re DRAFT Regional Road Investment Strategy (RRIS)

• Mr Craig Gorlick and Alby Paolucci, Jacobs provided a progress update on the DRAFT Regional Road Investment Strategy (RRIS) focused on Tourism Routes, HV Networks and First & Last Mile Opportunities.


• Tourism Routes:

- Objective to assess the impacts of induced tourism visitation as a result of route upgrades

- Overview of road investment opportunities and challenges

- Data of tourism economic value, overview of route expenditure and data analysis

- Noticeable trend was the targeted sealing of particular unsealed tourism routes would encourage increased visitation (although need to consider the off-road tourism experience)

004


• Heavy Vehicle Routes:

- Objective to assess current HV Network and identify gaps and expected growth (safety focus)

- Development of Web based Geographic Information System (regularly updated)

- Overview of Deficiency Assessment method based on a 20 year vision, noting a portion of work still required to complete this assessment

- Identified over the next 20 years approx. $485m deficiencies within State Controlled roads and $168m within LRRS roads and the draft Top 10 roads in each category identified

• First & Last Mile

- Overview of opportunities based on gaps in HV access connectivity between roads, beef roads, access to primary production locations and provision of life-line freight routes

- Provided a short list of First/Last Mile road opportunities (noting further discussion)

• Next Steps

- Strategy is a ‘living’ document that priorities identified projects with the FNQROC Prioritisation Tool and presents a rolling investment program, including investments as implemented. Noted by L Rankine TIDS spending moving more towards a strategic/opportunity direction.

- Strategy supported by a separate RRIS Implementation Plan.

- Draft strategy and implementation plan is due end of February.


• The Chair noted that the DRAFT report is 95% complete with a logic check still required to finalise. Aiming for end of February, however noted as a ‘serious document’ for FNQROC in relation to advocacy for road investment and digital connectivity and to ensure accuracies, the report should not be rushed.

• Concerns raised re the difficulty to access data relating to regional tourism visitation and given the value of this project and the value of tourism to the region, reliable data is critical to inform study. Questioned raised re viability of accessing data via Telsta, as previously presented to the board and had the study tapped into these data sources. Noted that Telstra data reliant on connectivity and the FNQROC Mobile Blackspot Audit as demonstrated significant deficiencies across the FNQROC region and suggested that the request for required data would be a cost prohibitive exercise. Reiterated as a ‘living’ document additional data and information can be fed in, as feasible and available.

• Tourist route names used in the study are those promoted and publicly advertised by tourism bodies and as advised by Tourism Qld/Outback Qld (not all of them are TMR signed routes).

• Noted access to HV vehicles allowed by councils in some instances, despite non-gazetted HV roads.

ACTION:

• Chair requested D Irvine/L Rankine to follow up with Telstra to determine indicative pricing for data to support the RRIS Tourism Routes.

005


CONFIRMATION OF MINUTES

2724 Confirmation of Minutes

MOVED: Cr Scott

SECOND: Cr Paronella

That the minutes of the 139th FNQROC Board Meeting held on 09 December 2019 be confirmed.

CARRIED

BUSINESS ARISING OUT OF MINUTES

2672 Minute – ADD 5 Strategic Priorities review to post-LG Election agenda 2020

Carried over to April 2020

2705A Minute – M Olsen to extract Customer Service matrix re Visitor Survey results and provide to FNQROC

D Irvine to follow up with TTNQ

2710 Minute – ADD Regional Road Investment Strategy (RRIS) DRAFT to the FNQROC Board Agenda (Feb 2020)

Completed

2713A Minute – D Irvine to discuss Study Scope with Qld Futures Institute

D Irvine advised (as per previously circulated board email) that Qld Future Institute has expressed interest

2713B Minute – Cr Gilmore and D Irvine to select successful consultant for FNQROC Dam Study

Completed with Mayors advised via email.

2718 Minute – L Hannan to take on notice timeframe for legislation changes and report to FNQROC when clear timeframes known

Item remains outstanding

2719 Minute – D Irvine to develop Letter of Support to the CHHHS Board in relation to the Cairns University Hospital

FNQROC Letter of Support completed

2720A Minute – D Irvine to consider public holiday implications re proposed April 2020 board date (20 or 27th)

Completed

006


ADVOCACY

2725 Advocacy Update from FNQROC

• It was noted that the following dates have been date claimed as planned FNQROC Mayoral Delegation visits for 2020:-

- 17-19 August 2020 – STATE Delegation (FNQROC Board Meeting to be held in Brisbane) - 13-15 October 2020 – FEDERAL Delegation (CBR)

• Ad hoc delegations will be conducted when, and if, required around specific priorities

2726 Advocacy Update from FNQROC Council Members

Nil to report

STRATEGIC OPERATIONAL PLAN

2727 FNQROC Dam Study – Successful Consultant

D Irvine advised that Aurecon is the successful consultant undertaking the FNQROC Dam Study. Briefing meeting held in late January to discuss the project scope and first steps. Rockhampton has been selected as the base case in terms of assessing economic growth and an international dam will now be included in the study on advice from Infrastructure Australia, with Mr Commons (CEO TRC) assisting with research whilst in the US.

The Chair noted that Infrastructure Australia was interested in this project and other regions will be interested in the outcomes. The study will result in a strong advocacy document.

2728 FNQROC Strategic Operational Plan (Updated January 2020)

D Irvine undertook an annual update of the FNQROC Strategic Operational Plan to take into consideration Board directed projects.

MOVED: Cr Pickering SECOND: Cr Kremastos

That FNQROC adopt the amended FNQROC Strategic Operational Plan 2018-2022.

CARRIED

DISCUSSION TOPICS

Nil

CORRESPONDENCE

As noted

FNQROC POLICY REVIEW

Nil

007


FNQROC REPORTS AND MOU

2729 FNQROC Operational Plan and Budget Report (B-76)

The Chair asked for comments in relation to the FNQROC Operational Plan and Budget Report (B76) and endorsement from the board to adopt the following recommendation.

MOVED: Cr Scott SECOND: Cr Jayo

That FNQROC adopt:

1. FNQROC Operational Budget with:

a. Member Council base contribution for the 2020/21 financial year being:

i. Cairns Regional Council - $118,700

ii. Carpentaria Shire Council - $23,124

iii. Cassowary Coast Regional Council - $86,925

iv. Cook Shire Council - $51,853

v. Croydon Shire Council - $20,763

vi. Douglas Shire Council - $62,520

vii. Etheridge Shire Council - $21,486

viii. Hinchinbrook Shire Council - $35,487

ix. Hope Vale Aboriginal Shire Council - $21,873

x. Mareeba Shire Council - $76,884

xi. Tablelands Regional Council - $81,117

xii. Wujal Wujal Aboriginal Shire Council - $20,788

xiii. Yarrabah Aboriginal Shire Council - $24,327

b. Regional Road and Transport Contributions remaining at 2.75% of funding received, and

c. Croydon Shire Council, Etheridge Shire Council, Hinchinbrook Shire Council, Hope Vale Aboriginal Shire Council, Wujal Wujal Aboriginal Shire Council and Yarrabah Aboriginal Shire Council contribute 20% of any direct savings realised through their involvement in regional procurement activities (capped at $25,000.00); and

d. Councils outside the FNQROC boundary contribute 30% of direct savings realised through their involvement in FNQROC procurement activities.

CARRIED

FINANCIAL STATEMENTS

2730 Profit and Loss and Balance Sheet Financial YTD

MOVED: Cr Pickering SECOND: Cr Leu That the Profit and Loss Reports and Balance Sheet Reports for the financial year to date be accepted.

CARRIED

008


ATTENDANCE & MINUTES OF MEETINGS

2731 Meetings Attending by Executive Officer

As noted

2732 FNQROC Advisory Committee Minutes (01 Dec ’19 – 20 Jan ‘20)

As noted

2733 Confidential Meeting Minutes (01 Dec ’19 – 20 Jan ‘20)

As noted

2734 FNQROC Western Council Forum Minutes & Resolutions

Noted that scheduled meetings for 2020 are 13 May (Croydon) and 16 September (Etheridge)

2735 LGAQ POLICY EXECUTIVE UPDATE

Ms Crystal Baker, LGAQ provided an overview of the tabled Executive Summary, highlighting the following key LGAQ activities:

• Local Government Electoral (Implementing Stage 2 of Belcarra) and Other Legislation Amendment Bill 2019 (LGEOLA)

• Reef Advocacy

• Waste Update – Submissions on Consultation RIS related to Local Government waste management reforms (section 7) due 10 February 2020 – likely to be of most relevance to Douglas in FNQ region, LGAQ will be making a submission. Waste Export Bans – likely to be a key issue for FNQROC due to tyranny of distance.

• Review of the Strong & Sustainable Resource Communities Act 2017 – Office of the Coordinator General is leading the review and will be engaging with stakeholders including LG from Jan-May 2020. Likely to be of most relevance to Mareeba, Etheridge, Croydon and Tablelands.

• Building Certification Reform update

• Rural Water & Wastewater Guarantee – LGAQ is proposing the State invest $500m over 5 years in a Rural Water and Wastewater Guarantee. LGAQ has circulated a draft concept paper to all proposed eligible Councils (including Carpentaria, Corydon, Cassowary, Cook, Douglas, Etheridge, Hinchinbrook, Mareeba, Tablelands). Feedback to LGAQ from councils on draft concept paper requested by 6 March 2020.


• Is there any known commencement date for Conflict of Interest Provisions (noting best alignment would be post LG elections) and are there known dates for expected second reading of the LGEOLA (Stage 2 Belcarra) Bill? No

• Has LGAQ received any feedback from member councils re new Disclosure Obligations (gifts/expenditure) for Councillors due COB Tuesday 4th February? Several Councils expressed access and connectivity issues with online platform.

009


• D Irvine (on behalf of MSC) raised concerns re non-attendance of LGAQ at FNQ Roads and Water & Waste and noted that members would like to see representation. C Baker to follow up internally to determine appropriate representative per Technical Committee.

• Significant concerns raised by Councillors and CEOs regarding Informal meeting proposal. Legislation appears to focus on larger Councils, without the consideration that smaller councils do not have the resources to work effectively within such regulations and is administratively unworkable.

Noted that the lifeblood of small communities is the ability to communicate informally and this regulation could potentially erode the social capital of smaller communities.

LGAQ confirmed they will be making a submission to DLGRMA and additionally FNQROC resolved to make a submission by 7 February 2020.

MOVED: Cr Scott SECOND: Cr Manning The FNQROC Board resolved to make a submission to Department of Local Government, Racing and Multicultural Affairs in relation to the Informal Meeting/Closed Meeting Provisions due 7th February 2020

CARRIED

ACTION:

• LGAQ (C Baker) to take on notice raised queries relating to commencement date for COI provisions and known dates for expected 2nd reading of the LGEOLA (Stage 2 Belcarra) Bill and report back to FNQROC

• LGAQ to raise concerns raised re Informal Meeting Proposal with Intergovernmental Relations team who are leading draft LGAQ submission

• FNQROC (D Irvine) to draft submission re Informal Meeting/Closed Meeting Provisions for submission to DLGRMA by 7 February 2020

2736 GENERAL BUSINESS

What can FNQROC do to support the fire disaster?

• Cr Gilmore raised this point. Does FNQROC have any appetite to support the fundraising

• Need to be mindful that our own region experiences fire incidents annually and that Cape York and the Gulf sustained damage recently.

• Personal opinion extended, suggesting that councils could consider a ‘sister council’ style approach to reach out to communities to ask how we can offer support.

Proposed Local government regulatory reforms – informal meetings (Raised by CSC)

• Refer to Minute #2735

D Irvine on annual leave (11-25 February 2020)

Noted that D Irvine would be on annual leave from 11-25 February (inclusive).

010


2720 Next Meeting

The Chair advised the next FNQROC Board meeting is scheduled for the 27th April 2020 in Cairns.

In closing, Cr Gilmore extended his sincere thanks to the board and staff for their support during his tenure as FNQROC Chair and wished all Councillors success in the next election.

Meeting Close: 12.47 pm

………………………………….

Cr Tom Gilmore

Chair

ACTION ITEMS: 03 February 2020

Minute Number Action Responsible Person(s)

Status


FNQROC L Richardson / D Irvine

Carried over to April 2020


TTNQ M Olsen

Outstanding Item from December 2019

2718 L Hannan (LGAQ) to take on notice timeframe for legislation changes and report to FNQROC when clear timeframes known

LGAQ L Hannan

Outstanding Item from December 2019


FNQROC L Richardson In Progress

2723c

Chair requested D Irvine/L Rankine to follow up with Telstra to determine indicative pricing for data to support the RRIS Tourism Routes.

FNQROC D Irvine / L Rankine

2735a

C Baker (LGAQ) to take on notice raised queries relating to commencement date for Conflict of Interest provisions and known dates for expected second reading of the LGEOLA (Stage 2 Belcarra) Bill and report back to FNQROC

LGAQ C Baker

2735b

C Baker (LGAQ) to raise concerns raised re Informal/Closed Meeting Provisions with Intergovernmental Relations team who are leading draft LGAQ submission

LGAQ C Baker In Progress

2735d

D Irvine (FNQROC) to draft a submission re Informal Meeting/Closed Meeting Provisions for submission to DLGRMA by 7 February 2020

FNQROC D Irvine In Progress

011

FNQROC Board Meeting No. 141 Monday 27 April 2020 Page 1 of 9

MINUTES OF THE 141ST BOARD MEETING

MONDAY 27 APRIL2020 @ 10:00am via Video Conference

REPR ES EN TAT IV ES : Cr Bob Manning, Mayor Cairns Regional Council

Cr Mark Nolan, Mayor Cassowary Coast Regional Council

DEPUTY CHAIR Cr Peter Scott, Mayor Cook Shire Council

Cr Trevor Pickering, Mayor Croydon Shire Council

Cr Michael Kerr, Mayor Douglas Shire Council

Cr Barry Hughes, Mayor Etheridge Shire Council

Cr Ramon Jayo, Councillor Hinchinbrook Shire Council

Cr Jason Woibo, Mayor Hope Vale Aboriginal Shire Council

Cr Angela Toppin, Mayor Mareeba Shire Council

Cr Bradley Creek, Mayor Wujal Wujal Aboriginal Shire Council

Cr Ross Andrews, Mayor Yarrabah Aboriginal Shire Council

CEO’ S : Mr John Andrejic, CEO Cairns Regional Council

Mr Mark Crawley, CEO Carpentaria Shire Council

Mr James Gott Cassowary Coast Regional Council

Ms Linda Cardew, CEO Cook Shire Council

Mr Bill Kerwin, CEO Croydon Shire Council

Mr Mark Stoermer, CEO Douglas Shire Council

Mr David Munro, CEO Etheridge Shire Council

Mr Mark Kelleher, CEO Hope Vale Aboriginal Shire Council

Mr Peter Franks, CEO Mareeba Shire Council

Mr Justin Commons, CEO Tablelands Regional Council

Mr Steve Wilton, CEO Wujal Wujal Aboriginal Shire Council

Mr Leon Yeatman, CEO Yarrabah Aboriginal Shire Council

012


OBS ERV ERS : Councillors Cook Shire Council

Cr Mary Brown Hinchinbrook Shire council

INV I TED G U ES TS Mr Scott Britton LGAQ

FNQR OC S TA F F: Ms Darlene Irvine Executive Officer

Ms Linda Richardson Executive Coordinator

Ms Amanda Hancock Procurement Coordinator

Mr Travis Sydes Natural Assets & Sustainability Coordinator

Mr Lachlan Rankine Strategic Infrastructure Coordinator

APO LOG IES : Cr Jack Bawden, Mayor Carpentaria Shire Council

Cr Rod Marti, Mayor Tablelands Regional Council

Mr Alan Rayment, CEO Hinchinbrook Shire Council

2738 Chair’s Welcome & Acknowledgement of Traditional Owners

The meeting commenced at 10:02am.

The Deputy Chair opened the meeting and acknowledged the Traditional Owners of the land on which we

meet today, paying respects to Elders past, present and emerging. The Deputy Chair congratulated all

elected members and thanked past Chairman, Cr Tom Gilmore his previous leadership of FNQROC.

2739 Apologies

As noted.

INTRODUCTION TO FNQROC & MAYORS

2740 FNQROC Organisational Overview

The Deputy Chair provided a brief overview of the journey, organisational structure and core business of FNQROC.

The Deputy Chair emphasised the importance of working as a collaborative and the value of the return on investment to members of FNQROC.

Traditionally, FNQROC Board Meetings and FNQ RRTG meetings are held across the region providing an opportunity for individual councils to showcase regional initiatives and the Deputy Chair encouraged members to take up this opportunity when offered.

013


2741 FNQROC Mayoral Introductions

The Deputy Chair invited introductions of the new FNQROC Board, LGAQ and FNQROC Staff.

DISCUSSON TOPICS

2742 Impact of COVID-19 on the FNQROC Communities

The Deputy Chair invited each Council member to provide an overview of the impact of COVID-19 on individual communities and current actions in place.

It was noted by all FNQROC Councils that following COVID-19 protocols many community facilities had been closed, events cancelled or postponed and communities following self-isolation and hygiene protocols as per the Qld Government directives.

Cairns Regional Council

• Actions: Libraries closed and 109 CRC staff on stand-down; CRC has set up a Committee Structure looking at the Economic and Social impacts and report up to a Leadership Group including Hon Warren Entsch MP, Federal Member for Leichhardt and local MPs. Considering a variety of stimulus and recovery ideas and reliant on the Federal and State members to advocate on our behalf.

• Impacts: Cairns has been severely impacted. The city would normally have 50-55,000 visitors, however presently the estimation would be in the vicinity of 1,000. International aircraft and visitors are zero and it will be some time until things change. Focussing on the domestic and neighbouring international markets of NZ and Japan, which makes up 2/3 of the Cairns market, there may be an opportunity to come out of this stronger and faster than expected. As a global pandemic, the world is currently at a level playing field.

Carpentaria Shire Council

• Actions: Council acted early putting non-essential travel restrictions in place, with all road and air travel in/out closed since 31 March; Most applications have been freight related with very few refused.

• Impacts: The North-West is currently COVID free and council want to see it stay that way.

Cassowary Coast Regional Council

• Actions: Council established a Pandemic Committee, with Social and Economic Development Sub-Committees sitting underneath and reporting up to leadership. Operating in similar fashion to other emergency events, which means that we have brought the Operational Sub- committees back through the Disaster Coordinators role, with the central point of truth being Qld Health.

• Impacts: Not as impacted as Cairns, however examining the impact on budget processes.

Cook Shire Council

• Actions: Council currently operating on 2 levels, from a Council perspective have been successful in retaining all staff, with library and pool staff rediverted into other roles; The main operational change has been the introduction of the Biosecurity Determination on 26 March with applications divided into three (3) categories of essential worker, returning resident and exemptions. This Commonwealth legislation, implemented by the State, has resulted in checkpoint setups such as that on the Mulligan Highway.

014


• Impacts: State Government is essentially relying on council to take on a frontline services role, with council staff handling many calls each day. Applications go to a delegated team within the LDMG (Chaired by the Mayor) and the group seek guidance via the Human Bio-Security Officers who have the authority to set the parameters as to who gains entry. Testing process with changes daily.

Croydon Shire Council

• Actions: Some council buildings, including the library has been closed, but currently still have all council staff at work. Good planning and response within community.

• Impacts: Minimal impact on the community and to date not aware of any job losses. No tourists visiting.

Douglas

• Actions: Three (3) reported cases which were treated in Cairns, resulting in council taking serious precautions. Whilst not part of the Bio-Security Determination, we do have the Mossman Gorge community and implemented some protective measures there, we also restricted the ferry to residents only as some tourists were trying to access the area and council do not have the resources to manage. Only stood down a small number of casual staff and diverted other staff into new roles. Library closed and moved to online or home delivery service. Implemented Economic and Social Sub-Committee.

• Impacts: Huge impact on tourism as to be expected and hit on revenue through Caravan Parks, etc. Economic package to be considered at Douglas council meeting 28 April, including lease relief, etc.

Etheridge Shire Council

• Actions: Etheridge Shire is COVID free and attendance at LDMG and VDMG meetings have been very good. Schools and childcare centres remain open, with the library and parks closed. Workforce still intact, with every aspect of workforce as normal.

• Impacts: Community adhering to COVID protocols and participating well, however Council very aware of the complacency that may come in as restrictions relax and therefore keeping a close eye on things as they progress.

Hinchinbrook Shire Council

• Actions: The community are complying with all directives as issued and council have retained all staff.

• Impacts: Tourism has been impacted but not to the degree of Cairns and Douglas Shires, however the Ag sector is effectively unaffected and an interesting observation is a significant number of retailers are indicating profits are up as residents buy locally, rather than in Townsville; Relief Packages will be considered at council meeting tomorrow (28 April).

Hope Vale Aboriginal Shire Council

• Actions: Council was already working closely with Cook and Wujal Wujal Shires on a permit system that was working well and then the Biosecurity Determination legislation come into play and things have been different since then. Hope Vale has been part of a lockdown area and therefore in a sense has been more secure than many other ROC communities. Because of the lockdown as a council we have been able to function quite normally with some construction works continuing and building materials has been part of the essential service. Community observing social distancing protocols very well and local police are doing a great job in assisting with communication. Schools remain open and there is the opportunity for ‘free-trade’ with Cook Shire which has been important to the community.

• Impacts: Reliant on the QPS Checkpoints to stay protected. As council is within the biosecurity area the Chair of LDMG considers applications daily for returning residents and/or essential workers.

015


Mareeba Shire Council

• Actions: In terms of council operations same as many other ROC councils have experienced.

• Impacts: Impacts very mixed, with the extreme impact in Kuranda with almost all facilities/services shut down and zero tourists, through to other smaller communities who have experience almost no impact at all. Some sectors of retail industry doing well with local profits up, with others hit hard and may not reopen. Ag sector, mixed with some doing well and others struggling (i.e. Avocado/Lime markets disappearing); Biosecurity quarantine and road blocks have caused major issues for council as many residents live/work across checkpoints and therefore permits needed frequently and added workload to council staff.

Tablelands Regional Council

• Actions: Internally Continuity Leadership Team established. Undertaken significant body of work around Corporate Business Continuity Framework, Business Continuity Plan and Pandemic Plan and Scenario Planning. Significant number of staff working from home and council was planning to undertake a CLOUD migration which has now been brought forward. To adhere to social distance protocols, acquired additional vehicles have been purchased for outdoor field staff enabling 1 staff member per car. Atherton hospital well prepared with fever clinic setup, but to date only 4 cases confirmed on the Tablelands. Council has not stood up the Economic Sub-committee as yet, but do have a Community Sub-group under our LDMG, however council has contacted over 200 local businesses to see how they are tracking and that will inform future measures.

• Impacts: Tourism has taken a significant hit, particularly linked to the closure of Tinaroo Falls and Dam, which is a strong generator of tourism visitation for the region. Impacts on external organisations include NDIS suppliers with a delayed rollout in the region; significant volunteers stood themselves down, as many fell within the high-risk area. Council on Thursday will be having its first ordinary meeting and will be considering several relief measures, if adopted will cost council in the order of $600,000.00 or the equivalent of 2.5% in rates revenue.

Wujal Wujal Aboriginal Shire Council

• Actions: Similarly, as part of the Biosecurity zone council has been working closely with both Cook and Hope Vale Shires. Business as usual, except for the closing of the Indigenous Knowledge Centre (IKC) and Community Hall as per Government directives. Council have made these facilities available to boarding school students currently utilising the Council Training room and IKC for studying whilst navigating social distancing protocols.

• Impacts: As noted by Cook Shire, biosecurity rules change continuously re what is an essential service and the process for people to come into the region. Ongoing challenge is the need for 14 days self-isolation and the fact that it needs to occur outside of the biosecurity area. A lot of residents do not fit the criteria for free accommodation and do not have the resources to pay themselves and therefore living rough.

Yarrabah Aboriginal Shire Council

• Actions: Council welcomed the introduction of biosecurity measures and busy working with LDMG and QPS. Council mobilised supplies into community early, to ensure consistent availability. Working hard with Sub-committee in the development of a Pandemic Action Plan and mobilising resources aligned to the Action Plan and setup other sub-committees to look at key areas, such as Education. CEO acknowledge collaboration with localised response.

• Impacts: Challenge around people coming and going and the definition of an essential service as the community becomes restless. Many community members suffer from chronic disease and other medial episodes, is very challenging. Seeing anecdotally an increase in withdrawals, as well as looking at some of the challenges around alcohol and substance abuse. Experienced some increased traffic access and this is testing some biosecurity restrictions and now have land & water police assisting to manage this.

016


The Deputy Chair noted that individually councils appear to have recovery groups established, but noted that it was essential as a region that we work collaboratively to pull ourselves out of the current situation and retrospectively we know from the GFC and Ansett collapse that Cairns took longer to recover than broader Queensland and Australia as a whole and invited additional comments from the Executive Officer.

D Irvine noted that historically we have pulled out way behind and this is an opportunity to get on the front foot to minimise the lagging.

The Qld Reconstruction Authority had been working with CRC and are available to provide assistance and workshop to aid in the development of recovery plans.

D Irvine noted that she had been participating in the Cairns Regional Council Sub-committee and it would be beneficial to the region to be across individual plans and ideas for recovery. She requested that as these are developed, they are sent to her.

ACTION: As council develop their recovery plans please send to the Executive Officer.

2743 Future Meetings

FNQROC Board Meetings

The Deputy Chair noted that normally the FNQROC Board Meetings would be held bi-monthly and followed by the FNQ RRTG Meeting. Noting the current COVID-19 travel restrictions it is difficult to meet in person and suggested meeting online more frequently for a shorter period until restrictions are lifted. It was agreed it was important to keep continue meeting as a collective, particularly through this challenging time and suggested dealing with smaller issues more regularly or with the flexibility to respond as issues arise.

D Irvine suggested convening in two (2) weeks and inviting Alex Marsh (QRA) to present on the support they can provide to councils through the development of Economic Recovery Plans and workshops. J Andrejic (CRC) noted that there may also be some visibility on the State Economic Recovery Structure at that time.

ACTION: It was agreed that D Irvine coordinate Alex March (QRA) to present to the FNQROC Board on Monday 11th May at 10:00am via video conference.

FNQ RRTG Meetings

It was proposed that the next FNQ RRTG meeting be held online on Tuesday 5th May 2020 to explain to the incoming board how the RRTG works and endorse an amended program to achieve full expenditure for the 2019/2020 financial year.

ACTION: ALL Council members to nominate individual FNQ RRTG representatives and advise D Irvine ASAP.

11:00am – Cr Manning departed the meeting

STRATEGIC OPERATION PLAN

2744 Current FNQROC Funded Projects

D Irvine provided an update on the current projects which are funded by FNQROC:

1. FNQ Regional Road Investment Strategy

- Undertaken by Jacobs covering heavy vehicle, tourist and first-last mile networks across the

region. The final report has taken longer than envisaged, but the directive from the previous

board was to have the report right, rather than on time. Due within the month.

017


2. FNQROC Dam Study

• Undertaken by Aurecon – study accessing the regional economic benefits to regions using 60 years

as a minimum timeframe. Undertaking the study across four (4) dams against a no dams base case,

the FNQROC base case is Rockhampton. The study is broken into 2 sections, the pilot case is

Rockhampton Dam against Tinaroo, to test our theory before commencing work on others. The first

draft component of the study is due any day.

3. Regional Procurement Tenders

- Bitumen Reseal (Tenders opened 11 April 2020) and 7th year in operation.

- Sewer Relining & Condition Assessment (Tenders opened 25 April 2020) and secured 50%

funding for the Sewer Relining Coordinator role.

4. Mobile Audit Data Study

- Identified all the mobile blackspots across the region on heavy vehicle and tourism road

networks. There is a current joint project application (QUT and JCU led) to look at innovative

opportunities to remedy some of these blackspots. The audit data is available on the FNQROC

Website.

D Irvine noted that there are likely to be two (2) studies out to the board for comments in the coming month.

2745 FNQROC Operational Update

D Irvine noted that as this was not a usual Board Meeting and therefore several operational board functions

have not been included in this agenda, such as endorsing previous minutes, action items and financials.

The Deputy Chair noted that FNQROC has been recognised as one of the best in Australia as far as

operational capacity and rungs on the board. D Irvine noted that we have approximately $1.5m in reserve

and offered to circulate the most recent financials, particularly for the interest of new Mayors.

The Deputy Chair noted that the FNQROC staff are available to support all councils as needed.

ACTION: L Richardson to circulate the recent financials with the minutes.

2746 LGAQ Update

The Deputy Chair invited LGAQ to provide an outline of the Battleplan for Queensland Local Communities –

Local government’s response to COVID-19.

S Britton advised on the 19th April, LGAQ published the $608m Battleplan for Local Communities. It is a

partnership proposal submitted to the State on behalf of all councils in the State as a proposed ‘next step’

to help communities emerge from the pandemic safe and strong. Effectively designed to support the

creation and sustaining of 14,000 jobs across Queensland via three (3) main initiatives:

1. Job Recovery: $200m state-wide job creation program modelled off W4Q ($100m SEQ / $100m

rest of state); Over and above W4Q funding, which will continue at current level with current

regional restrictions in place.

2. Green Army: Creating a workforce of approximately 3000 strong across the state focussed on

protecting and improving the environment, particularly for the agricultural and tourism sectors.

3. LG Apprentice and Traineeship Guarantee: Looking at providing opportunities for about 800 new

or displaced workers with guaranteed pathways to gaining critical experience and skills.

018


All initiatives and many more, including the ‘roll forward’ of many programs from within the State Budget

Submission, say for example we are looking to roll forward investment in TIDS funding. The budget

submission at the time was for $10m in the next financial year as a top-up as part of a pathway towards

taking that program to $100m pa, what we are effectively seeking now is for 20/21 allocation for that

program to be increased to $20m and more importantly given the impact on council finances in the short-

term we are seeking for that funding to be a straight allocation, not the usual 50/50 matched funding.

At the end of the day, the big issue is about focussing on local jobs and local projects. We know that LG

delivers value for money on the ground, it is about supporting councils to continue doing that and keep their

workforce strong and position communities for strong recovery. Messaging is that we are not just looking

for a handout, we are stand by ready and ready to do heavy lifting to support that recovery.

The Deputy Chair noted that LGAQ have been a good supporter of FNQROC and noted that we are coming

into State elections and need to be clear on collective strategies moving forward.

NEXT MEETING

2747 Next Meeting

The Deputy Chair thanked the board for their time and extended congratulations to all incoming Mayors.

The next FNQROC Board meeting is scheduled for Monday 11th May 2020 @ 10:00am.

Meeting Close: 11:10am

………………………………….

Cr Peter Scott

Deputy Chair

019


ACTION ITEMS: 27 April 2020

Minute Number

Action Responsible Person(s)

Status


FNQROC L Richardson / D Irvine

Carried over to June 2020


TTNQ M Olsen

Complete

2718

L Hannan (LGAQ) to take on notice timeframe for legislation changes and report to FNQROC when clear timeframes known

LGAQ L Hannan

Complete


FNQROC L Richardson

Complete

2723b

Chair requested D Irvine/L Rankine to follow up with Telstra to determine indicative pricing for data to support the RRIS Tourism Routes.

FNQROC D Irvine / L Rankine

2735a

C Baker (LGAQ) to take on notice raised queries relating to commencement date for Conflict of Interest provisions and known dates for expected second reading of the LGEOLA (Stage 2 Belcarra) Bill and report back to FNQROC

LGAQ C Baker

Complete

2735b

C Baker (LGAQ) to highlight concerns raised re Informal/Closed Meeting Provisions with Intergovernmental Relations team who are leading draft LGAQ submission

LGAQ C Baker

Complete

2735c

D Irvine (FNQROC) to draft a submission re Informal Meeting/Closed Meeting Provisions for submission to DLGRMA by 7 February 2020

FNQROC D Irvine

Complete

2742 As councils develop their recovery plans please send to the Executive Officer. All Councils

2743a

D Irvine coordinate Alex March (QRA) to present to the FNQROC Board on Monday 11th May at 10:00am via video conference.

FNQROC D Irvine

Complete

2743b ALL Council members to nominate individual FNQ RRTG representatives and advise D Irvine ASAP ALL Councils In progress

2745 L Richardson to circulate the recent financials with the minutes

FNQROC L Richardson

In progress

020

021

022

Representing: Burke, Carpentaria, Cloncurry, Doomadgee, Flinders, McKinlay, Mount Isa, Richmond; Barcaldine, Barcoo, Blackall-Tambo, Boulia, Diamantina, Longreach, Winton; Balonne, Bulloo, Maranoa, Murweh, Paroo, Quilpie

13 May 2020

Via email to: Cook, Croydon, Etheridge, Torres, Banana, Burdekin, Charters Towers, Douglas, Goondiwindi, Hinchinbrook, Isaac, North Burnett, Cassowary Coast, Central Highlands, Livingstone, Mareeba, South Burnett, Southern Downs, Tablelands, Western Downs, Whitsunday Dear Mayors Re: LGAQ Rural Water & Wastewater Guarantee – Response to Western Queensland Alliance of Councils

concerns (LGAQ correspondence dated 6 May 2020)

Greetings to you all from Western Queensland. We are writing to you on behalf of the 21 Councils across the north west, central west and south west of Queensland. We have come together under the banner of the Western Queensland Alliance of Councils (WQAC) to represent the views of our councils on matters of common concern to us as rural and remote councils. The WQAC is a collaboration between the three regional organisations of councils in Western Queensland – the North West Queensland Regional Organisation of Councils (NWQROC), the Remote Area Planning and Development Board (RAPAD) and the South West Local Government Association (SWLGA). As you are aware from a letter the LGAQ sent to you on 6 May, the WQAC has raised some concerns about elements of the above-mentioned proposal. The letter included our correspondence from 20 April which set out the issues we had identified to which LGAQ has provided a response. In writing to the eligible councils under the proposed program the LGAQ has sought further responses and asked for any concerns to be identified. Attached is the latest response from the WQAC prepared on behalf of the 21 members of the three regional organisations. Firstly, the councils fully support the LGAQ’s initiative to secure a dedicated funding program for water and wastewater infrastructure. This has been a long-term objective to support the most essential of community infrastructure – security of supply for safe drinking water and effective wastewater treatment, reuse, and disposal. Whilst fully supporting this objective we regret we cannot agree to the framework as currently drafted on the basis of unnecessary and unjustified complexity and have called for it to be redrafted citing the highly successful Works for Queensland (W4Q) program as a base on which to build a specific program for water and wastewater. This suggestion is also in line with LGAQ’s own position on the reform of State Government grants and subsidies, namely, keeping the arrangements as simple as possible. Regrettably, the currently proposed framework, we believe, is at odds with that position. As you consider your response to the proposal we ask that you consider the issues we have raised in the attached letter (13 May) and our previous response sent by LGAQ on 6 May. Our objective is to achieve a program that secures the best possible outcome for all the stakeholders involved in a realistic and manageable fashion.

023

Representing: Burke, Carpentaria, Cloncurry, Doomadgee, Flinders, McKinlay, Mount Isa, Richmond; Barcaldine, Barcoo, Blackall-Tambo, Boulia, Diamantina, Longreach, Winton; Balonne, Bulloo, Maranoa, Murweh, Paroo, Quilpie

Should you wish to discuss this matter with us, we can be reached on the following contacts. Yours sincerely

NWQROC RAPAD South West LGA

Cr Jack Bawden Mayor Carpentaria Shire Council Chair, NWQROC Ph: 0427 459 424

Cr Tony Rayner Mayor Longreach Regional Council Chair, RAPAD Ph: 0418 961 372

Cr Samantha O’Toole Mayor Balonne Shire Council Chair, SWLGA

Ph: 0428 887 100

Cc: Darlene Irvine - Executive Officer FNQ Regional Organisation of Councils [email protected]

Laura Vidmar - Executive Officer NQ Regional Organisation of Councils [email protected]

024

tel:0418961372

mailto:[email protected]

mailto:[email protected]

025

026

Profit and Loss - Groups 2 Far North Queensland Regional Organisation of Councils 30241

Profit and LossFar North Queensland Regional Organisation of Councils 30241For the 11 months ended 31 May 2020

JUL 2019-MAY 2020

Trading IncomeFNQROC

FNQROC: Annual Contribution 486,364.00Total FNQROC 486,364.00

Regional Roads & TransportRRTG: Annual 2.75% contribution 132,083.75

RRTG: Funding/Subsidies 142,866.00Total Regional Roads & Transport 274,949.75

Regional Procurement GroupRegional Procurement: Annual Procurement Contribution 150,009.09

Regional Procurement: Regional Scrap Metal Project 20% savings 28,969.12

QWRAP Short Term Project - Sewer Relining 14,287.50

20% Sodium Hypochlorite Savings Contribution 3,037.53Total Regional Procurement Group 196,303.24

Total Trading Income 957,616.99

Gross Profit 957,616.99

Other IncomeInterest Income 1,485.09

Total Other Income 1,485.09

Operating ExpensesAudit & Accounting Fees 1,081.82

Bank Service Charges 602.26

FNQROCFNQROC: Subscription/membership 15,016.36

FNQROC: Chairs Honorarium 4,500.00

FNQROC: Mayoral delegations - accommodation, meals, travel expenses 18,115.57

FNQROC: External Meeting Expenses: Registration Fees 2,509.09

FNQROC: External Meeting Expenses: Travel, Accom & Meals 1,857.86

FNQROC: Internal Meeting Expenses: Miscellaneous 516.01

FNQROC: Internal Meeting Expenses: Catering 4,303.05

FNQROC Expenses: Miscellaneous: Staff Christmas Party 364.82

FNQROC: Mobile Phone Expenses 2,399.02

FNQROC: Salaries 174,005.01

FNQROC: Stationery & Office Expenses 7,637.59

FNQROC: Stationery & Office Expenses:Website 1,592.09

FNQROC: Vehicle Expenses 15,540.38

FNQROC: Reimburse for FNQROC Dinner & Accomm (981.72)

FNQROC Advocacy / Emergent Delegations 2,992.48

FNQROC Short term project - Mobile Black Spot 56,128.26

027

Profit and Loss

JUL 2019-MAY 2020


FNQROC: RMCN reimbursement expenses (software subscription) 28.17Total FNQROC 306,524.04

InfrastructureInfrastructure: Salaries 115,361.27

Infrastructure: Mobile Phone Expenses 508.15Total Infrastructure 115,869.42

Regional Roads & TransportRegional Road Investment Strategy 49,820.86

RRTG: External Meetings: Registration Fees 813.64

RRTG: External Meetings: Travel, Accom & Meals 3,726.12

RRTG: Internal Meeting Expenses: Catering 375.50

RRTG: Internal Meeting Expenses: Miscellaneous 2,101.75Total Regional Roads & Transport 56,837.87

Regional Waste & RecyclingWaste: Internal Meeting Expenses: Catering 200.91

Waste: External Meeting Expenses: Travel, Accomm & Meals 633.35Total Regional Waste & Recycling 834.26

Regional Natural Asset ManagementNat Asset: Vehicle Expense 3,741.64

Nat Asset: External Meetings: Travel, Accom & Meals 802.89

Nat Asset: Internal Meeting Expenses: Catering 652.93

Nat Asset:Mobile Phone Expenses 508.15

Nat Asset: Salaries 102,626.26

Nat Asset:Subscription/membership fees 1,500.00

Nat Asset: Stationery & Office Expenses 492.79

Nat Asset: GIS Software 2,725.00

Nat Asset: Miscellaneous 472.50Total Regional Natural Asset Management 113,522.16

Regional Planning & Economic DevelopmentReg Planner/economic developmen: External Meetings: Travel, Accom & Meals 7.36

Reg Planner/economic development: Internal Meeting Expenses: Catering 620.54

Reg Planner/economic development: Mobile Phone Expenses 508.15

Reg Planner/economic development: Salaries 39,853.02

Reg Planner/economic development: External Meetings Expenses: Registration 640.45Total Regional Planning & Economic Development 41,629.52

Regional ProcurementRegional Procurement: Bitumen Reseal Project:Project Coordinator Fees 47,800.00

Regional Procurement: Bitumen Reseal Project 607.27

Regional Procurement: Sewer Relining 9,944.55

Regional Procurement: Standardised Procurement documentation 40,000.00

Regional Procurement: External Meetings Expenses: Registration Fees (800.00)

Regional Procurement:Internal Meeting Expenses: Catering 389.55

Regional Procurement: Internal Meeting Expenses: Miscellaneous 8.18

Regional Procurement: Mobile Phone Expenses 508.15

Regional Procurement: Salaries 104,119.18

028

Profit and Loss

JUL 2019-MAY 2020


Regional Procurement: Stationery & Office Expenses 98.71Total Regional Procurement 202,675.59

Regional Development ManualRegional Development Manual: Internal Meeting Expenses: Catering 189.09

Regional Development Manual: Stationery & Office Expenses 1,835.63Total Regional Development Manual 2,024.72

Asset ManagementAsset Management: Internal Meeting Expenses: Catering 635.42

Asset Management: External Meetings Expenses: Registration 1,200.00

Asset: External Meetings:Travel, Accom & Meals 1,106.77Total Asset Management 2,942.19

Total Operating Expenses 844,543.85

Net Profit 114,558.23

029

Balance Sheet Far North Queensland Regional Organisation of Councils 30241

Balance SheetFar North Queensland Regional Organisation of Councils 30241As at 31 May 2020

31 MAY 2020

AssetsBank

Cheque Account 51,339.00

V2 Account 1,586,765.89Total Bank 1,638,104.89

Total Assets 1,638,104.89

LiabilitiesCurrent Liabilities

Accounts Payable 77,451.99

ANZ Credit Card:FNQROC 2,211.22

GST 1,200.89

Payroll Liabilities:AL Payable Current 55,480.00

Payroll Liabilities:AL Payable Non Current 730.00

Payroll Liabilities:LSL Payable Current 7,999.00

Payroll Liabilities:LSL Payable Non-Current 87,161.00

Rounding (0.08)Total Current Liabilities 232,234.02

Total Liabilities 232,234.02

Net Assets 1,405,870.87

EquityCurrent Year Earnings 114,558.23

Opening Bal Equity 293,928.07

Retained Earnings 997,384.57

Total Equity 1,405,870.87

030

MEETINGS ATTENDED BY: DARLENE IRVINE, FNQROC EXECUTIVE OFFICER

FOR THE PERIOD 01 FEB – 31 MAY 2020

2020 MEETING DETAILS

03 February FNQROC Board Meeting

FNQ RRTG Meeting

FNQROC Regional Procurement & Contract Documentation Meeting

04 February FNQ Ag Supply Chain Study Steering Committee Meeting

07 February Wet Tropics Management Authority re Climate Adaption

10 February RDA Marine Taskforce Meeting

11 Feb – 26 Feb ANNUAL LEAVE

06 March Wet Tropics Management Authority re Creating our Climate Future Forum

09 March Savannah Way Board Meeting

10 March Cairns Chamber of Commerce Mayoral Election Debate

11 March Meeting with Ross Hodgman (TMR)

Meeting with Danielle Carey (RDA)

FNQ Ag Supply Chain Study Steering Committee Meeting

13 March FNQ Road Safety Taskforce

20 March Strategic LG Asset Assessment Project Meeting

23 March Extra Ordinary Cairns DDMG Meeting – COVID 19

24 March Cairns COVID-19 Business Reference Group Meeting

Cairns to Northern Tablelands Access Strategy Meeting

COVID-19 Economic Response and Recovery Sub-Committee Meeting

26 March Tele-conference with NQ and NW ROCs re COVID-19

27 March Tele-conference with TMR re Cairns to Tablelands Access Strategy

DDMG Qld Health Briefing to FN Councils re COVID-19

31 March RASN Moderation Tender Evaluation

COVID-19 Economic Response & Recovery Sub-Committee Meeting

07 April COVID-19 Economic Response & Recovery Sub-Committee Meeting

16 April Qld Water Essentials Webinar

17 April DDMG Teleconference re COVID-19

FNQROC Development Manual – Landscaping Meeting

20 April The impact of COVID-19 on your local economy Webinar with Economy .id

21 April COVID-19 Economic Response & Recovery Sub-Committee Meeting

23 April COVID-19 Industry and Business Reference Group Meeting

Qld Water The Essentials Webinar

24 April SWL Board Meeting (Tele-call)

031

Page 2 of 2

27 April FNQROC Board Meeting via Video/Tele call

01 May FNQROC Development Manual – Landscaping with CRC

05 May FNQ RRTG Board Meeting

Tele call with Cr Bob Manning, CRC re regional priorities

07 May Qld Water The Essentials Webinar


11 May FNQROC Board Presentation by QRA

12 May DDMR Cairns Tele-conference

14 May FNQROC Western Councils Meeting via Video/Tele Call

FNQROC Dam Case Study Meeting

15 May FNQROC Development Manual – Landscaping & Irrigation Specifications

18 May RASN Final Panel Evaluation

19 May Meeting with Cr Bob Manning, CRC

21 May Meeting with Cr Bob Manning, CRC

Qld Water The Essentials Webinar

Meeting with Anne Stunzner (new FNQROC Advisor)


22 May FNQROC Development Manual – Landscaping & Irrigation Specifications

032

Documents

AGENDA - FNQROC Board Meeting No. 142 · 2705a M Olsen (TTNQ) to extract Customer Service matrix re Visitor Survey results and provide to FNQROC TTNQ M Olsen Complete and circulated