AGENDA FINANCE COMMITTEE WEDNESDAY, 25 AUGUST 2010ropergulf.nt.gov.au/wp-content/uploads/2014/01/... · 8/25/2010 · Finance Committee 25 August 2010 - 4 - INCOMING CORRESPONDENCE

AGENDA

FINANCE COMMITTEE

WEDNESDAY, 25 AUGUST 2010

Notice is given that the next Finance Committee Meeting of the Roper Gulf Shire Council will be held on:

Wednesday, 25 August 2010 at The 29 Crawford St Commencing at 08.30 am

Your attendance at the meeting will be appreciated. Michael Berto CHIEF EXECUTIVE OFFICER

FINANCE COMMITTEE 25 AUGUST 2010

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 PRESENT/STAFF/GUESTS

2 MEETING OPENED

3 WELCOME TO COUNTRY

4 APOLOGIES AND LEAVE OF ABSENCE

5 DISCLOSURE OF INTEREST

6 INCOMING CORRESPONDENCE

6.1 Barunga Festival Certificate of Appreciation from Jawoyn Association. .......................... 4 6.2 10.07.19 Funding advice from the Hon Jenny Macklin MP.............................................. 5 6.3 10.07.21 Letter from Hon Jenny Macklin re Funding grant $1.8M+ ................................ 6 6.4 10.06.25 Letter from the Hon Jenny Macklin regarding ABA Funding. ............................ 7 6.5 10.07.26 Letter from the Australian Centre of Excellence for Local Government............ 8 6.6 10.07.30 Letter from Minister McCarthy regarding CDEP funding................................... 9 6.7 10.07.29 Letter re Grant allocation for CDEP conversions to jobs in Local

Government: 2010-11..................................................................................................... 10 6.8 Advanced Notice of LGANT Events ............................................................................... 11 6.9 3 Pillars Network Sustainability Conference................................................................... 12 6.10 NT Youth Achiever Awards Program ............................................................................. 13 6.11 ALGA Local Government Recognising our Role ............................................................ 14 6.12 2010 National Local Road and Transport Congress in Bunbury, WA............................ 15

7 OUTGOING CORRESPONDENCE

Nil

8 BUSINESS ARISING

Nil

9 FINANCE REPORTS

Note: Finance Report will be included in the Supplementary Agenda 9.1 Independent Member Appointment ................................................................................ 16

10 GOVERNANCE REPORTS

Nil

11 FUNDING AGREEMENTS

11.1 Standard Funding Agreement from the ICC for: 1. Broadcasting Project 2. Northern Territory Jobs Package ............................................................................... 22

11.2 Rural. Regional and Remote Australia - Centrelink Agent and Access Point Program 2010/2011 Financial Year................................................................................ 25

12 GENERAL BUSINESS

12.1 Councillor's Travel .......................................................................................................... 26

13 QUESTIONS FROM THE PUBLIC

14 CLOSE OF MEETING

Finance Committee 25 August 2010

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INCOMING CORRESPONDENCE

ITEM NUMBER 6.1

TITLE Barunga Festival Certificate of Appreciation from Jawoyn Association.

REFERENCE \CORE SERVICES\GOVERNANCE\FINANCE COMMITTEE MEETINGS\10.08.25 FINANCE COMMITTEE MEETING - 170031

AUTHOR Nerine Purton, Executive Assistant to the CEO RECOMMENDATION (a) That Council accept the correspondence.

BACKGROUND: On the 20th July, Council received correspondence from Jawoyn Association Aboriginal Corporation thanking Roper Gulf Shire for being part of the highly successful 25th Anniversary of the Barunga Festival.

ATTACHMENTS:


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ITEM NUMBER 6.2

TITLE 10.07.19 Funding advice from the Hon Jenny Macklin MP

REFERENCE \CORE SERVICES\GOVERNANCE\FINANCE COMMITTEE MEETINGS\10.08.25 FINANCE COMMITTEE MEETING\INCOMING CORRESPONDENCE - 170553


BACKGROUND: On the 22 July 2010, Council received correspondence from the Honourable Jenny Macklin MP, that Roper Gulf Shire Council was to receive a one-off grant of $80,000 to fund the refurbishment of a Men’s Shed in Beswick.

ATTACHMENTS:


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ITEM NUMBER 6.3

TITLE 10.07.21 Letter from Hon Jenny Macklin re Funding grant $1.8M+



BACKGROUND: On the 23 July 2010, Council received correspondence from the Honourable Jenny Macklin congratulating the Shire on their successful application for funding to provide services under the Youth in Communities program. Total of grant is $1,886,765.

ATTACHMENTS:


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ITEM NUMBER 6.4

TITLE 10.06.25 Letter from the Hon Jenny Macklin regarding ABA Funding.



BACKGROUND: On the 25 June 2010, Council received correspondence from the Honourable Jenny Macklin MP, congratulating the Shire on a successful Aboriginals Benefit Account Advisory Committee funding. $426,922.00 has been approved to support Councils Connecting Youth, Connecting Communities project.

ATTACHMENTS:


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ITEM NUMBER 6.5

TITLE 10.07.26 Letter from the Australian Centre of Excellence for Local Government.



BACKGROUND: On the 26 July 2010 Council received correspondence from the Australian Centre of Excellence for Local Government regarding the Local Government Indigenous Employment Program Green Paper. Responses to the paper are to be received by the Australian Centre of Excellence for Local Government no later than 30 September 2010.

ATTACHMENTS:


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ITEM NUMBER 6.6

TITLE 10.07.30 Letter from Minister McCarthy regarding CDEP funding.



BACKGROUND: On the 4 August 2010, Council received Correspondence from Minister McCarthy communicating important future funding for the CDEP program.

ATTACHMENTS:


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ITEM NUMBER 6.7

TITLE 10.07.29 Letter re Grant allocation for CDEP conversions to jobs in Local Government: 2010-11


AUTHOR Nerine Purton, Executive Assistant to the CEO RECOMMENDATION (a) That Council accept the correspondence and advise Roper Gulf Shire Council

CEO if Council wish to accept the offer.

BACKGROUND: In August, Council received correspondence from the Department of Housing, Local Government and Regional Services outlining the amount of the matching funds grant allocated to Roper Gulf Shire. Attached to the letter is a letter of acceptance that is required to be completed by Roper Gulf Shire’s CEO if Council approve acceptance of the allocated funds.

ATTACHMENTS:


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ITEM NUMBER 6.8

TITLE Advanced Notice of LGANT Events



BACKGROUND: Recently Council received correspondence regarding upcoming events for LGANT to enable Council to plan accordingly for attendances.

ATTACHMENTS:


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ITEM NUMBER 6.9

TITLE 3 Pillars Network Sustainability Conference


AUTHOR Nerine Purton, Executive Assistant to the CEO RECOMMENDATION (a) That Council accept the correspondence and advise if any elected member/s

have been nominated to attend.

BACKGROUND: On the 6 August 2010, Council received correspondence regarding 3 Pillars Network Behaviour Change for Sustainability National Congress which is to be held in Sydney on the 11 and 12 October 2010.

ATTACHMENTS:


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ITEM NUMBER 6.10

TITLE NT Youth Achiever Awards Program



BACKGROUND: On the 6 August 2010 Council received a letter and enquiry forms for the Northern Territory Young Achiever program.

ATTACHMENTS:


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ITEM NUMBER 6.11

TITLE ALGA Local Government Recognising our Role



BACKGROUND: Recently Council received an information pack from the Australian Local Government Association regarding recognising the role of, and delivering vital community services for Local Governments.

ATTACHMENTS:


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ITEM NUMBER 6.12

TITLE 2010 National Local Road and Transport Congress in Bunbury, WA


AUTHOR Dianne Hayes, Executive Assistant to Council RECOMMENDATION (a) That Council receive and note the correspondence.

ATTACHMENTS: There are no attachments for this report.


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FINANCE REPORTS

ITEM NUMBER 9.1

TITLE Independent Member Appointment


AUTHOR Michael Berto, Chief Executive Officer RECOMMENDATION (a) That Council receive and note the appointment of the Independent member for

the Finance Committee.

BACKGROUND 9.2 FINANCE COMMITTEE DRAFT TERMS OF REFERENCE

1/10 RESOLVED (Rohan Sullivan/Stephen Anderson) Carried

(a) That Council endorse the Terms of Reference for the Finance Committee with amendments.

(b) That Council direct the CEO to make a recommendation for appointment of

an independent member to allow the Finance Committee to also carry out the functions of an Audit Committee.

Selection documentation was developed and the position was advertised locally. ISSUES/OPTIONS/SWOT One application was received. Applicant appointed by Mayor and Deputy Mayor. Finance Committee to discuss working relationship with successful applicant. FINANCIAL CONSIDERATIONS Per agreed remuneration costs as outlined in selection documentation.

ATTACHMENTS: 1 Geoff Bishop CV Council 2010.doc

Attachment 1

Geoff Bishop CV Council 2010.doc

Attachment 1 Page 17

Geoff Bishop PO Box 925 PARAP NT 0804 0434 693 447 18th July 2010 Att: Mr M Berto Chief Executive Officer Roper Gulf Shire Council PO Box 1321 KATHERINE NT 0851 Dear Sir, RE: INDEPENDENT MEMBER OF COUNCILS FINANCE / AUDIT COMMITTEE I am very interested in the position as a independent member on the Councils Finance /Audit Committee. My attached CV will show that I have extensive experience in finance as I have always been part of the finance industry since joining the workforce. My current position as a Senior Business Banking Manager with Bendigo Bank ( Darwin ) also allows me to be fully independent and make objective deliberations. In my previous roles I have gained a wealth of experience particularly with business credit assessment, reviewing cashflows, risk, balance sheet / profit and loss analysis and also in the supervision and coaching of staff. Further, I originally moved to Darwin in 1985 so I do understand what many of the challenges Companies or business owners face in the Territory. Additionally, I have also been previously involved in the community as a Councillor for the City of Burnside in Adelaide and also as a Board Member for the Pineview Retirement Village which was an excellent community based experience. As Senior Business Banking Manager, I also look after 3 branches, including Katherine so I can structure my itinerary to align with Councils meetings. I look forward to hearing from you soon. Yours sincerely Geoff Bishop

Attachment 1



CV Personal Details Name Geoffrey Simon BISHOP Place of Birth Melbourne / Australia Marital Status Married – Valda 3 children – Siobhan, Rhiannon & Tara Qualification Diploma in Financial Planning ( DFP )

Omega – Advanced ( Financials, Balance sheet & cashflow analysis )

I commenced employment with National Australia Bank Ltd at Subiaco WA immediately after leaving school. I progressed through the usual positions with NAB, though I have only detailed the past 16 years. Employment History August 1992 Branch Manager, Salisbury SA After being a business lending officer to the Senior Commercial

Manager at Darwin Office, I was promoted / transferred to Salisbury Branch SA for the implementation of “Flexinet”. This involved the centralisation of back office duties. My strong skills in communicating with people, assisted with this appointment. Salisbury branch was the largest suburban branch in South Australia. I had 14 staff directly under my control, which included 3 Personal Bankers and the remaining staff involved in the telling / service area. While achieving our lending and deposit targets, the job also involved motivating, training & coaching staff while improving branch efficiencies and productivity while ensuring customer satisfaction was achieved above the benchmarks. Being successful in this role and achieving the required results in a 3 day management course I was promoted to management level.

March 1994 Business Banking Manager, Norwood SA This was my first role as a Business Banking Manager. This

appointment of myself was to re-establish links with the customers but also take a firmer control of those irregular clients. I was successful in this role at Norwood and grew the portfolio to a level where I was promoted to the next level as Business Banking Manger “G” level, some 2 years later. As I resided in this local area ( Magill SA ) and my previous schooling at Marryatville Primary and Norwood High School meant that I had a high exposure / knowledge of the area and was well accepted. I also moved into Local Govt “Councillor for the Burnside City Council” which also assisted in increasing my profile & exposure while being an active member of the local community.

Attachment 1



February 1998 Manager, Darwin Office NT BB3 While continuing to have a business banking portfolio of

customers, this role also encompassed the additional responsibilities of branch management. The branch had 3 personal bankers and 16 retail staff, with a total of $40m in deposits and a lending book of $95m. While in this role we achieved significant growth against a local economy which was stagnant. In 2000 we were again successful and we won the Nationals “National Sales Challenge”, of which 25 of the best performing bankers from around Australia are treated to a motivational holiday which was held in Singapore for that year.

October 2000 Business Banking Manager, Darwin Office NT BB3 Seen as a promotion to a more senior role as a Business

Banking Manager, I dealt with the larger & more complex commercial lending applications ranging from >$500k to an upper threshold of $2m. While in this role I established various referral partners that in turn assisted me in achieving my lending growth required. Back then, this referral partner became the third largest referral partner within the business banking area of Aust. They are still today actively referring business. I still have a strong personal relationship with 2 of the Directors.

March 2003 Financial Planner, Adelaide Office SA I had only recently completed my Diploma in Financial Planning

and was keen to move into this role. As we wanted to move back to Adelaide , I applied for a Financial Planning role in Adelaide and was successful in my application. This role involved the training of 5 city based branches in identifying quality referrals. I thoroughly enjoyed my role as a FP, which now assists me in reinforcing the importance of a FP to clients and having meaningful discussions which in today’s current climate is very topical. The Regional Executive from Darwin, rang me offering a “G” level Business Banking role ( and we discussed a promotion to an E level in the short term ) back in business banking & in Darwin plus a position for my wife. As we were looking to come back to Darwin we accepted the banks offer.

January 2005 Business Banking Manager, Darwin Office NT BB3 While in the position, I achieved the grow in profit ( now

assessed in profit grow rather than lending or deposit growth ) within this portfolio to number 6 in SA & NT. We are measured against all other Business Bankers in South Australia & Northern Territory. After a little over 12 months in this role I was promoted to Senior Business Banking Manager, Darwin Office.

Attachment 1



February 2006 Senior Business Banking Manager, Darwin Office NT P4 This position is the highest level of Business Banker in Darwin

and deals with lending >$2m+. The role initially was to call on all customers to introduce myself, although I already knew a large percentage of them due to my previous years in Darwin. I was specifically appointed to re-ignite referrals and business growth as this portfolio had stagnated for the past 5 years and the outstanding ( lending and deposits ) were going in a negative direction. From my initial appointment this portfolio grew from $58m in lending outstandings to its current figure as at Feb 2008 of $91m and deposits have grown from $34M to $50m. I also had an additional $23m to draw over the next 6 months which would have seen an approx. doubling in the lending outstandings within 2 years. This was something I was proud of and aimed to achieve.

February 2008 Consultant – Godfrey Pembroke Darwin ( GPL ) I was approached by the owners of GPL to operate their Darwin

office while also acting as a Senior Financial Planner. As the owners were based in Chatswood Sydney my contacts, knowledge and being firmly established in Darwin they knew they required a person who knew the local conditions. I accepted their offer which also included a buy in to the business at a latter stage

Our client base consists mainly of senior public servants (Executive Contract Officers) who require a high level of attention. My main role after our monthly presentations to the NT Govt was to interview and convert these potential clients into ongoing customers. With our focus on Self Managed Super Funds ( SMSF ) and retirement our knowledge at GPL is extensive and to date I have placed in the pipeline $8m of funds. I have also been calling on my known referral sources – Accountants – 2 have already come on board. Considering the market conditions, the service, experience, local knowledge and respect among the community I provided proved to be a winning formula for the Darwin Office of GPL.

April 2009 Senior Business Banking Manager – Bendigo Bank This was a newly created position and I was invited to submit my

CV for the position. I was appointed to the position in mid 2009 and to date have achieved significant results in winning business.

My skills and time spent in finance, has given me the ability to

make decisive decisions, have sound analytical skills, people management ability that has all contributed to me being successful in the role within a short period of time.

Attachment 1



Other areas of experience include roles such as Councillor for the Burnside City Council SA (1997/98) and holding the position of Deputy Chairman of Finance, which oversaw the income / expenditure of Council. While in these roles, public forums were held which ensured your communication skills are well honed as the local constituents are well educated and generally take an active role in what’s happening locally. I also held the position as a Board Member for the Pineview Retirement Village ( 1997/98 ) in Glenside SA. My position was to make decisions, jointly with other Board Members & on behalf of the 25 residents to ensure their personal assets and health were well catered for, while ensuring the ongoing viability of the village. Personal References :- Susan Milner Regional Manager NT Bendigo Bank 08 89414 666

Charlie Falanga Managing Partner NT National Australia Bank 08 89437581


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FUNDING AGREEMENTS

ITEM NUMBER 11.1

TITLE Standard Funding Agreement from the ICC for: 1. Broadcasting Project 2. Northern Territory Jobs Package


AUTHOR Nerine Purton, Executive Assistant to the CEO RECOMMENDATION (a) That Council consider the attached combined funding agreement. Council must

sign and attach the Common Seal on the two original copies of the Agreement to acknowledge acceptance of the grants.

BACKGROUND 1. Broadcasting Project. On the 4 August 2010, Council received a Standard Funding Agreement from the Indigenous Coordination Centre. The grant offered is $75,000 and is to contribute to the operational support for five licensed RIBS at the Barunga, Beswick, Bulman, Ngukurr and Numbulwar communities. 2. Northern Territory Jobs Package. On the 4 August 2010, Council received a Standard Funding Agreement from the Indigenous Coordination Centre. The grant offered is $287,890.00 and is to support the employment of Indigenous people in positions supporting the delivery of DEWHA’s Indigenous Arts and Culture Programs – Indigenous Broadcasting Program. Specifically, the funding will support ten part time positions (20 hours per week) at $28,789.00 per annum. ISSUES/OPTIONS/SWOT 1. Broadcasting Project. * Milestones, reporting requirements and payment schedule are set out on page 5 of the

agreement. * Supplementary conditions are outlined in annexure A on page 14 of the agreement. * Performance indicators are outlined in annexure B on page 15 of the agreement. 2. Northern Territory Jobs Package. * Milestones, reporting requirements and payment schedule are set out on page 11 of the

agreement. * Supplementary conditions are outlined in annexure A on page 7 of the agreement. * Performance indicators are outlined in annexure B on page 8 of the agreement. FINANCIAL CONSIDERATIONS 1. Broadcasting Project. A budget approved by the ICC has been included at annexure C on page 9 within the standard funding agreement. 2. Northern Territory Jobs Package A budget approved by the ICC has been included at annexure C on page 16 within the standard funding agreement.

ATTACHMENTS: 1 Letter 10.07.27 Indigenous Coordinator Centre Re Standard funding

agreement.PDF


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Attachment 1 Letter 10.07.27 Indigenous Coordinator Centre Re Standard funding agreement.PDF



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FUNDING AGREEMENTS

ITEM NUMBER 11.2

TITLE Rural. Regional and Remote Australia - Centrelink Agent and Access Point Program 2010/2011 Financial Year


AUTHOR Joanne Newman, Regional Coordinator Commercial Operations RECOMMENDATION (a) That Council sign and affix the Common Seal to the agreement.

BACKGROUND There has been approximately a 2% increase of funds from the previous financial year. ISSUES/OPTIONS/SWOT Nil FINANCIAL CONSIDERATIONS Nil



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GENERAL BUSINESS

ITEM NUMBER 12.1

TITLE Councillor's Travel


AUTHOR Dianne Hayes, Governance Support Officer RECOMMENDATION (a) That Council receive and note the information provided regarding future

Councillors travel details.

BACKGROUND At the previous Ordinary Council meeting in July, Council requested the Finance Committee to discuss information regarding Qantas Club memberships and comparison between Business and Economy Class for their future travels. ISSUES/OPTIONS/SWOT Nil FINANCIAL CONSIDERATIONS As per attachments


Documents

AGENDA FINANCE COMMITTEE WEDNESDAY, 25 AUGUST 2010ropergulf.nt.gov.au/wp-content/uploads/2014/01/... · 8/25/2010 · Finance Committee 25 August 2010 - 4 - INCOMING CORRESPONDENCE