AGENDA DATE OF MEETING: PLACE OF MEETING: 1. CALL TO … · 2020-06-18 · Dutchess County Water and Wastewater Authority June 2020 Agenda AGENDA DATE OF MEETING: Wednesday, June

Dutchess County Water and Wastewater Authority June 2020 Agenda

AGENDA

DATE OF MEETING: Wednesday, June 17, 2020 4:00pm PLACE OF MEETING: 1 Lagrange Avenue, Poughkeepsie, NY 12603

1. CALL TO ORDER

Roll call of Board Members and Other Participants

2. PUBLIC COMMENT 3. CONSENT ITEMS (001) Minutes of May 20, 2020 Regular Meeting (002) (2020.06.A) Approval of May 20, 2020 Regular Meeting Minutes 4. CHAIRMAN’S REPORT (003) Proposed COVID-19 Return to Work Policy (004) (2020.06.B) Approval of COVID-19 Return to Work Policy 5. OPERATION’S REPORT (005) Monthly System Report (006) Overview of Security Measures (007) Overview of Facility Backup Power Provisions

6. FINANCE REPORTS (008) Warrant (009) (2020.06.C) Approval of Warrant (010) 2019 Continuing Disclosure Statement (011) Division of Water Resources Preliminary 2020 Budget Request (012) Fund Balance Presentation Memo (013) CIA Water Rate Reduction Request

7. CAPITAL PROJECT REPORTS (014) EFC Funding Memo (015) DFS Clarifier Installation Memo (016) (2020.06.D) Award of DFS Clarifier Installation Contract (017) HP Phase 2 Meter Project Status Report (018) GFS WWTP Project Status Report (019) GFS Collection System Project Status Report (020) Tivoli Water Project Status (021) Tivoli Sewer Project Status (022) Pinebrook Water Interconnection Project Status

8. COMMUNITY PROJECTS 9. NEW FOR CONSIDERATION

10. EXECUTIVE SESSION (023) (2020.06.E) Open Executive Session (024) (2020.06.F) Close Executive Session

11. ADJOURNMENT - Next meeting date Wednesday, July 22, 2020 @ 4:00 pm,

at 1 Lagrange Ave., Poughkeepsie, NY 12603

Packets/000%202020%20May%20Meeting%20Agenda%20(Option%202).pdf

DUTCHESS COUNTY WATER AND WASTEWATER AUTHORITY

UNAPPROVED MINUTES OF MAY 20, 2020

Board Members Attending in Person Staff Attending in Person None Bridget Barclay

Jonathan Churins Michael Keating

Rich Winchester

Staff Present via Video/Conference Call Christine Curtis Ed Mills Danielle Hardman

Cris Limato Board Members Present via Video/Conference Call Tom LeGrand Vince DiMaso Rudy Vavra Board Members Absent Larry Knapp Mike Cotton

Ex-Officio Member Present via Conference Call Eoin Wrafter – Commissioner, Dutchess County Planning

Others Present None. Meeting Open – Introductions The meeting opened at 4:10 pm.

Tom Legrand called the meeting and began with a roll call to identify those attending the meeting both in the office and by conference call. Public Comment No members of the public were present.

Approval of Meeting Minutes Bridget recommended that the Minutes be approved as amended and indicated that Mike Cotton was in the office for last month’s Board meeting. Rudy made a motion to approve the regular meeting minutes of April 22, 2020 as amended. The motion was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.A) Chairman’s Report COVID-19 Response Report Tom mentioned that the Board will continue to attend meetings remotely. The floor was passed to Bridget and she reviewed DCWWA’s COVID-19 response status. Bridget reviewed that a comprehensive report was provided in the Board packet and includes the Authority’s plan as the County moves toward a gradual “re-opening”. She reviewed that DCWWA, as an “essential service”, has maintained full functionality since the outset of the COVID-19 pandemic. As businesses reopen and COVID-19 related restrictions are eased, the aspects anticipated to most impact DCWWA operations and functions will be the reversal of certain executive order, reversal of flexibility in compliance monitoring procedures, requirements and / or guidance instituted by the state as part of the Re-opening New York program, increased customer activity and response expectations and increased business and private construction activity. As the Authority moves through the re-opening staff is closely monitoring State and Federal guidelines to ensure that all policy and procedures remain up to date and adjustments are made as regulations and guidance change. At this time, DCWWA’s focus is one of moving from a phase of rapid deployment to normalization and formalization of our current mode of operations. Management will continue to update the Board and staff on any changes to the Authority policies and procedures and will ensure staff is properly trained on best safety practices. Operations Reports Monthly System Operations Reports No questions were presented on the Monthly System Operations Reports. Authorize Amendment to Cooper Rd Operations Contract Bridget reviewed that the Amendment to Cooper Rd Operations Contract presented extends DCWWA’s contract with Dutchess County for the operation of the Cooper Rd System from March 15, 2020 through May 15, 2020. She noted that at this time the Authority is no longer managing the system and that operation of the system is now the responsibility of the residents. Rudy made a motion to approve the Amendment to the Cooper Rd Operations Contract. This was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.B).

NY WARN Memo – Authorize NY WARN Mutual Aid & Assistance Agreement Ed explained the NY WARN Program is a Statewide Water / Wastewater Agency Response Network (WARN) designed to provide utility to utility response during an emergency. Additionally, it provides its member utilities with emergency planning and response and recovery information before, during and after an emergency. Staff is recommending the Authority join and believes it to be a long-term, potentially beneficial resource. Rudy made a motion to approve the NY WARN Mutual Aid & Assistance Agreement as presented. This was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.C). Approval of Amendment to Procurement Policy Rudy made a motion to approve the Amendment to the Procurement Policy as presented. This was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.D). Finance Reports: Approval of Warrant No questions on the warrant were presented. Rudy made a motion to approve the warrant as presented. This was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.E). Approval of Amendment to Employee Handbook Bridget reviewed the change for Employee Benefit time specifically for when an employee is required to work on a regularly scheduled holiday. Rudy made a motion to approve the Amendment to the Employee Handbook as presented. This was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.F). Fund Balance Presentation Memo Tom tabled review of the Fund Balance Presentation Memo for the next meeting when Board Member Mike Cotton will be present. CIA Water Rate Reduction Request Tom tabled review of the CIA Water Rate Reduction Request for the next meeting when Board Member Mike Cotton will be present. Capital Project Reports: Hyde Park Phase 2 Meter Projects Status Report Ed referenced the memo that was provided in the Board packet. Currently, field operations have been shut down due the COVID-19 pandemic. The contractor has stated field operations will not resume until end of June, early July. Operations will

not reactivate until 2 weeks after NYC reopens. On behalf of SAKS Metering, Inc., Ed is requesting an extension of the Contract for the 2 months of time that operations have been interrupted due to the COVID-19 pandemic. Rudy made a motion to approve the Execution of Change Order No. 1 to Contract HPR-PWSC-2019 PHASE 2 for the Hyde Park Regional Phase 2 Water Meter Project as presented. This was seconded by Vince, a roll call vote was taken, and the resolution passed unanimously. (Res.2020.05.E). GFS WWTP Project Status Jonathan reviewed the project is in the submittal phase and the Authority is working its way through administrative and construction submittals. Project is on schedule and construction mobilization is expected to begin June 3rd, 2020. GFS I&I Rehabilitation Project Jonathan reported project design is complete and the Authority is awaiting EFC approval to move forward. Tivoli Water System Mike reported that the Tivoli Tank reconstruction project is moving forward, and the electrical and general contractors are currently processing submittals. The General Contractor has begun site preparation at the well field where the new tank will be installed. Construction access to the site has been completed. The Water main and well improvement projects are still under review with the Department of Community and Behavioral Health. Mike has been proactive in following up with the department in seeking approval. Tivoli Sewer System Mike reviewed that recently he and operations staff met with a contractor to begin the approved flow meter study. Flow meters have been installed at three key manholes and the data collected from those meters will be provided to the contracted engineer to evaluate for detailed design. Pinebrook Water Interconnection Project Status Jonathan reviewed MJ Engineering is working on design of the project. The initial site surveying and geotechnical work has been completed. Some additional geotechnical work will most likely be done to further define the profile of rock in the corridor of where lines will be run. Project is on track for bid documents to be submitted by the end of the year and construction to begin next summer. Community Projects Bridget reviewed that all community projects are on hold at this time. The community projects currently on hold are the Town Poughkeepsie Storage Tank Feasibility Study and the evaluation of the Village of Rhinebeck water system.

New for Consideration Nothing new presented. Executive Session: No executive session was presented. Motion to Adjourn: At 4:43 pm Tom made a motion to adjourn. This was seconded by Vince, voted on and passed unanimously. The next regular board meeting date is on Wednesday, June 17, 2020 at 4:00 pm, at 1 Lagrange Ave., Poughkeepsie, NY 12603. Respectfully submitted, Danielle Hardman, Senior Typist

Resolutions

1. (2020.05.A) Minutes of April 22, 2020 Regular Meeting 2. (2020.05.B) Authorize Amendment to Cooper Road Operations Contract 3. (2020.05.C) Authorize NY WARN Mutual Aid & Assistance Agreement 4. (2020.05.D) Approve of Amendment to Procurement Policy 5. (2020.05.E) Approval of Warrant 6. (2020.05.F) Approval of Amendment to Employee Handbook 7. (2020.05.G) Authorize CO No. 1 to Installation Contract – HP Phase 2

Meter Project 8. (2020.05.H) Open Executive Session – Not Used 9. (2020.05.I) Close Executive Session – Not Used

RESOLUTION NO. 2020.06.A Authority Board – DCWWA

June 17, 2020 Meeting

APPROVAL OF MINUTES

____________________ offers the following resolution and moves its adoption:

Approval of minutes of May 20, 2020 Regular Meeting

Seconded by ____________________

Record of Vote: Aye Nay

Thomas LeGrand ___ ___

Vincent DiMaso ___ ___

Larry Knapp ___ ___

Rudy Vavra ___ ___

Michael Cotton ___ ___

RESOLUTION NO. 2020.06.B Authority Board – DCWWA


Approval of Return to Work Policy

__________________ offers the following resolution and moves its adoption:

WHEREAS; The Authority Board recognizes the importance of establishing measures to protect the

health and well-being of Authority employees in light of the ongoing COVID-19 pandemic, and

WHEREAS; staff has drafted a Return to Work Policy to establish protocols and guidance to be

followed for employees returning to work following a COVID-19 related absence; and

Whereas, the Board has reviewed the proposed Policy and considered the benefits to the Authority;

Now, Therefore Be It Resolved, that the Authority Board hereby approves the Return to Work

Policy to be effective as of this date.

Seconded by _________________________




Larry Knapp ___ ___

Rudy Vavra ___ ___


TO:

FROM:

DATE:

ATTENDEES Via Phone: Winchester, R. Sabia, K. Doyle, R.

Cody, N Vanessa, K

Petit, A. Coon, Jr., L.

Arbors (Zone O)

JAN FEB MAR APR MAY JUN

19,800 22,200 20,100 21,000 20,700 22,200

JUL AUG SEP OCT NOV DEC

22,500 21,400 21,000 21,700 20,000 19,300

Systems Operation ReportFor the month of June 2020

Authority Board

Rich Winchester

Tue. June17, 2020

Status of Current Work Items:

Operations normal.

1. HPR staff recomends replacing master

meter.

2. Ross Valve service recommended.

Note: All testing aspects are in compliance.

Arbors

Average Daily Water Production 1

10,000

20,000

30,000

J a nua r y Apr i l J ul y Oc t obe r

2 0 1 8

2 0 1 9

2 0 2 0

Birch Hill (Zone K)


12,300 12,500 13,346 14,400 16,400 16,460


15,686 12,590 15,096 15,388 14,417 13,700

CDWTL


1,393,710 1,341,897 1,292,355 1,633,667 1,766,710 1,446,200


1,581,742 1,550,806 1,603,700 1,648,645 1,635,300 1,435,000


1. Filter performance review needed. Price

from manufacturer has been provided.

2. Flow sensors replaced for both chlorine

pumps. Signal loss creating alarms.



1. Sample hydrant D needs repair.

Completed

2. Heater in amonia and Cl2 rooms need

servicing or replacement. In progress.

3. Decomissioning bulk chemical storage

tanks in progress. Completed


Birch Hill


10,000

15,000

January April July October

2018

2019

2020

Central Dutchess Water

Average Daily Flow 1

850,000

1,050,000

1,250,000

1,450,000

1,650,000

2018

2019

2020

Chelsea Cove WW (S.D. #1)


90,000 89,000 96,000 100,000 98,000 93,000


84,000 105,000 77,000 77,000 115,000 146,000

Dalton Farms Water (Zone H)


92,100 93,000 99,325 101,800 112,700 96,876


101,167 95,738 93,760 88,780 107,743 96,800


1. Blowers 1 is out of service. Seal fail.

Repair approved.

2.Primary clarifier #2 needs repair. Parts on-

site



1. Brush hogging needed. Evaluating

estimates.

2. Well 5 online


Chelsea Cove Wastewater


55,00065,00075,000

85,00095,000


2018

2019

2020

Dalton Farms Water


70,00080,00090,000

100,000110,000120,000


2018

2019

2020

Dalton Farms WW (S.D. #3)


187,000 193,000 110,000 118,000 102,000 117,000


108,000 106,000 106,000 103,000 141,000 190,000

Fairways Water (Zone M)


3,700 3,700 3,700 5,200 7,700 6,200


8,500 6,900 5,400 4,500 4,700 4,200


1. Leak on flange for backwash pumps

2. Vent fan 3 is out of service.

3. EQ pumps 1&2 need new slide rails.

4. Sand filter cells need repair.

5.West Clarifier sludge collector is O.S.

Demo completed. Parts delivered 3/12

6. Dosing box repair needed. Requested

quote.

7. UV system rehab cont. Parts installed


1. Piping in plant will need to be replaced.

2. Booster pump #2 off-line due to leak.

Completed

Valves are now operable. Replacement plan

being discussed.


Dalton Farms Wastewater


75,00085,00095,000

105,000115,000125,000135,000


2018

2019

2020

Fairways


2,500

4,000

5,500

7,000

8,500


2018

2019

2020

Fairways WW (S.D. #6)



Greenbush Water/Violet Ave. (Zone Q)


51,000 50,700 51,500 51,600 59,000 81,800


93,200 78,300 51,400 48,300 51,900 48,600


1. DBP results under review. Last results are

within limits.

2. Replaced Hydrant @377 Violet Ave.



1. Pump #2 Pit #3 pump needs to be

replaced

2. Pump #1 in Pit #1 repaired -long run

times being investigated.

Note: Wastewater flow is not metered.

Greenbush Water


25,000

40,000

55,000

70,000


2018

2019

2020

Greenfields Wastewater


14,00044,00074,000

104,000134,000164,000194,000


2018

2019

2020


101,742 134,034 85,516 97,200 77,871 48,900


45,700 42,500 42,200 65,870 118,500 139,500

Greenfields Water (Zone S & T)


53,400 49,700 51,000 51,600 57,500 54,700


53,700 50,500 52,100 51,700 54,800 52,900


1. Well #12 on stand by. Flushed weekly

2. Planning to replace leaking piping @ old

PSI Tank inside WTP.

3. Emergency generator repair needed. Load

bank testing completed. Protective Power

recomends replacing this generator.



1. Repair needed on frame for south RBC.

2. Dosing tank control panel - repair needed

3. Blower #2 is out of service. #1 is leaking

oil.

DCWWA staff wired blower 2 to contact for

blower 1. Blower 2 in service.

4. Filter rehab under evaluation. Filter 1 has

been cleaned and is ready for rehab.

5. Upgrade to STP in progress.


Greenfields Water


2 5,0 0 0

3 5,0 0 0

4 5,0 0 0

55,0 0 0

6 5,0 0 0

January A pril July Octo ber

2 0 18

2 0 19

2 0 2 0

Greenfields Wastewater


14,00044,00074,000

104,000134,000164,000194,000


2018

2019

2020


814,000 853,000 839,000 811,000 843,000 999,000


1,090,000 919,000 987,000 947,000 845,000 786,000

Pinebrook Water (Zone R)


15,800 16,400 14,900 16,300 16,700 16,400


16,100 17,900 16,500 14,900 16,300 17,600


1. Softener is on stand by

2. Well #1 back online Wells 2&3 on stand

by.

3. Increased monitoring for Iron as requested

by DOH.

4. Interconnection design in progress.

.

(Zones A, B, C, D, L)


1. Cl2 analyzer sent out for maintenance.

2. Staff broke into two teams with little

crossover due to Cronavirus. An additional

lab has been set up as well.


Hyde Park Regional

Hyde Park Regional

Avg. Daily Water Production

750,000850,000950,000

1,050,0001,150,0001,250,000


2018

2019

2 0 2 0

Pinebrook Water


10,00015,000

20,00025,000

30,00035,000


2018

2019

2020

Pinebrook WW (S.D. #7)


13,200 13,445 13,340 13,920 13,938 14,100


13,000 14,900 13,300 13,600 13,900 15,300

Quaker Hill (Zone U)


15,500 15,300 15,400 32,400 72,400 22,300


26,100 24,300 20,100 18,600 16,500 16,000


1. New plant is online as of 3/11-19



1.GWUDI testing for both wells on going,

2. Leak in system located and repaired by

DCWWA staff.


Pinebrook

Average Daily Sew er Production 1

2,0007,000

12,00017,00022,00027,000


2018

2019

2020

Quaker Hill Water


015,00030,00045,00060,00075,00090,000


2018

2019

2020

Rokeby (Zone F)


6,800 6,500 6,600 7,100 8,300 7,600


7,000 6,500 6,600 6,500 6,500 6,400

Schreiber (Zone E)


2,800 1,800 2,000 2,100 2,400 2,900


2,700 2,600 2,500 2,200 2,200 2,000


1. Sulphur smell in the drinking water.



1. Well #2 out of service due to low yeild

and quallity of water.

2. High RAD's sample result. Standard

monitouring will require additional

sampling.

Rokeby


5,0006,0007,0008,0009,000

10,000


2018

2019

20203

Schreiber


1,0001,900

2,8003,7004,600


2018

2019

2020

Shore Haven (Zone J)


17,800 17,700 18,000 18,800 19,700 21,600


23,900 23,100 20,100 18,400 18,600 18,400


108,000 106,000 114,800 135,000 139,500 118,000


133,000 139,300 146,900 139,600 119,000 110,800

Staatsburg (Zone C)


1. Valve inspections for River Ridge. Cont.

2. Leak located and repaired in system.

3. Main Break repaired on 4/3 @ 37 Elm St.



1. Softener performance under evaluation.

2. RPZ installed on backwash line as

directed by DOH. Awaiting design approval.

3. Wells 2+3 running together.

Note: All testing aspects are in compliance

With the exception of Gross Alpha.

Notification is being reviewed by DOH.

Shore Haven


10,00015,00020,00025,00030,000


2018

2019

2020

Staatsburg

Average Daily Water Usage 1

95,000115,000135,000155,000175,000195,000215,000235,000


2018

2019

2020

Valley Dale Water


28,900 37,500 41,600 35,600 44,000 28,700


30,200 25,000 34,000 21,600 23,100 24,000

Valley Dale WW (S.D. #2)


31,093 31,022 25,144 32,168 25,116 30,769


22,024 14,100 13,684 14,434 25,813 40,019


1. Well #3, #8 out of service

2. High flow represents possible leak. Leak

located at 298 Forest Valley Rd.



1. I&I study needed.

2. BOD exceedance due to high flows and

flow management. Adjustments made to

flow through at STP and de-chlor chemical.

Full review of operations in process.

Valley Dale Wastewater


5,00015,00025,00035,00045,00055,000


2018

2019

2020

Valley Dale Water


20,000

30,000

40,000


2018

2019

2020

Vanderburgh Cove Sewer North


861 1,748 2,376 1,535 1,094 1,247


2,138 2,527 806 1,706 2,236 3,425

Vanderburgh Cove Sewer South


2,028 2,090 2,168 2,171 2,424 723


795 1,895 2,796 2,923 3,265 4,249


1. Flow meter accuracy under review. Spot

check and zero calibration perfomed weekly.

Re-configuring of flow insert completed.

2. Review of operations on-going.


1. Review of operations on-going.

Vanderburgh Cove South


500

5,500

10,500

15,500


2018

2019

2020

Vanderburgh Cove North


100

4,100

8,100

12,100


2018

2019

2020

Tivoli Water


77,490 70,830 74,350 77,150 82,480


82,840 74,690 81,760 78,200 69,290 73,510

Tivoli Sewer


69,000 69,000 108,000 120,000 120,000


62,000 74,000 43,000 84,000 87,100 100,000

Additional Notes/Comments:


1. Sample plan under review.

2. Water main replacement, engineering

under way.

3. Well field improvement project in

progress.

4. Lead service line survey completed

5. Storage tank replacement bids awarded


1. High flow continues, due to I&I. Study on

going.

2. Operations and process under review.

3. Reed bed maintenance needed.

4. Generator is O.S., needs to be repaired.

5. Truck replacement in progress

6. Cross training for ops in progress.

Tivoli


1,00021,00041,00061,00081,000


2018

2019

2020

Tivoli


1,00021,00041,00061,00081,000


2018

2019

2020

Warrant: June 2020 Sum of Amount

Arbors Water $490.75

ABW20013

Byrnes Message Bureau, Inc.

Answering service: May 2020 $173.31

ABW20014

Dig Safely New York, Inc.

May 2020 $203.56

ABW20015

Byrnes Message Bureau, Inc.

Answering service: June 2020 $113.88

Birch Hill Water $6,888.14

BHW20021

Protective Power Systems & Controls, Inc.

Generator Major service May 2020 $4,525.00

BHW20022

Frontier Communications

Telephone service: 5/25/20- 6/24/20 (227 6847) $74.93

BHW20023

USA BlueBook

PhosVer 3/Hach DPD 1/Reagent Iron Ferrover/Ascorbic Acid $249.38

BHW20024

Environmental Consultants, LLC

Monthly operations: May 2020 $2,038.83

Central Dutchess Water Transmission Line $172,367.10

CDW20090

Paychex, Inc.

Administrative Services: Pay Period ending 5/8/20 $14.58

CDW20091

VERIZON.

Telephone service: 5/4/20-6/3/20 (471-0917) $258.38

CDW20092

Home Depot Credit Services

April 2020 purchases $13.97

CDW20093

Electro Control Supply, INC

Yaskawa key pad $150.00

CDW20094

Surpass Chemical Company, Inc.

Chemicals: Sodium Hypochlorite plus Deposit $279.00

CDW20095

MVP Health Care, Inc.

June 2020 Health Insurance $2,300.96

page 1 of 15

CDW20096

MetLife-Group Benefits

Dental Benefits: June 2020 $82.48

CDW20097

Central Hudson Gas & Electric

Elecectric/Gas Service: April 2020 (Summary Billing: 50624675000

56852136011/2135013) $1,934.16

CDW20098

Recycle Depot

Monthly Refuse removal: June 2020 $31.99

CDW20099

Time Warner Cable

Internet service: 5/19-6/18/20 (8150 41 015 0093567) $133.04

CDW20100


Generator Major service May 2020 $600.00

CDW20101

Eye Med Fidelity Sec Life Ins NY

June 2020 Eye Insurance $18.47

CDW20102

DC Commissioner of Finance

Postage: April 2020 $2.97

CDW20103

OPTIMUM

Internet service: 5/23-6/22/20 (07883-633683-02-8) $152.38

CDW20104

Paychex, Inc.


CDW20105 *

TTI Environmental Incorporated

Decommissioning of 2 Aboveground Storage Tank System $15,518.00

CDW20106

Core & Main

Bonnet Gasket $117.16

CDW20107

Wex Inc.

Fuel for vehicles: May 2020 $172.12

CDW20108

Dig Safely New York, Inc.

May 2020 $135.85

CDW20109

Steve B's

AF 8609: Replace Master Cylinder AF 8618: Oil change/Tire rotation $228.50

CDW20110

TTI Environmental Incorporated

Decommissioning of 2 Aboveground Storage Tank System $4,014.00

Warrant: June 2020 page 2 of 15

CDW20111

Davies Hardware

Supplies: May 2020 $32.99

CDW20112 *

City of Poughkeepsie

Water: April 2020 $135,886.50

CDW20113

HRR Industries, Inc.

HVAC Service Call: Installation of new exhaust fan motor $1,087.50

CDW20114

H.G. Page & Sons, Inc.

Steel Fitting Brush $3.99

CDW20115

NYS & Local Emp. Ret. System

Retirement System Monthly Reporting: May 2020 $263.49

CDW20116

City of Poughkeepsie

Water: April 2020 (Capital Charge) $8,920.04

Chelsea Cove Sewer $8,564.99

CCS20035


Telephone service: 5/7/20 - 6/6/20 (226-5492) $59.35

CCS20036

Recycle Depot

Monthly Refuse removal: June 2020 $357.98

CCS20037

NYSEG

Electric service: 4/17/20 - 5/11/20 (1001-0243-847) $1,109.68

CCS20038



CCS20039

Wilmington Trust

2014 Bond Fund Trustee services: 6/1/20 - 5/31/21 $1,500.00

Dalton Farms Sewer $16,280.06

DFS20042

VERIZON.

Telephone service: 5/7/20-6/6/20 (845 724 3574) Account # 451-783-984-0001-

12 $26.24

DFS20043


Telephone service: 5/7/20 - 6/6/20 (845-223-3038) $53.27

DFS20044

J.D. Johnson Company

PVC Pipe/Flanges/Nuts & Bults/Gasket $299.13


DFS20045


Float Switch $146.02

DFS20046


PVC Pipe Cement/Primer/Nipple/Clamp $109.47

DFS20047


PVC Adapter $53.60

DFS20048


PVC Ball Valve/Check Valve/Pipe/Bushing/Coupling/Tee $694.89

DFS20049

BrentWood Industries

Delivery of Polychem Chain and Flight Collection 3-Shaft System: Initial pmt part 2 $760.00

DFS20050

Earthcare

Sludge removal: 5/9: 15,000 gals $1,725.00

DFS20051

NYSEG

Electric service: 4/14/20 - 5/11/20: 1001-0243-581 $126.64

DFS20052


Internet service: 5/25/20-6/24/20 (145-196-0000-061990-7) $11.30

DFS20053

USA BlueBook

Quick Coupling Aluminum Adapter/Coupler/PVC Suction Hose $662.60

DFS20054



DFS20055

Davies Hardware

Supplies: May 2020 $171.98

DFS20056

Evoqua Water Technologies LLC

Hydrosand/Gasket Seal Strips/Screen Wire $5,336.25

DFS20057

Williams Lumber & Home Centers

May 2020 $222.06

DFS20058

Poughkeepsie Journal

Advertisement for Bid: DFS Clarifier Installation $108.54


Dalton Farms Water $2,041.39

DFW20019


Telephone service: 5/7/20 - 6/6/20 (223-7653) $35.38

DFW20020



Fairways Sewer $1,937.25

FAS20011

JCO Inc.

Monthly operations: May 2020 $425.25

FAS20012

Automatic Alarm Services INC.

Monitoring 7/2020-6/2021 $1,512.00

Fairways Water $793.99

FAW20010

JCO Inc.


FAW20011


Checmicals: Sodium Hypochlorite plus Deposit $69.75

General $141,591.51

GEN20165

NYS Child Support Processing Center

Case # CA37071N1 PPE 05/08/2020 $421.00

GEN20166

NYS Deferred Compensation Plan

Deferred Compensation: Paydate 05/15/20 $2,435.00

GEN20167

Paychex, Inc.


GEN20168 C

Amazon Capital Services

COVID-19 Office Supplies: Printer/Tablets $998.85

GEN20169

VERIZON.

Fios: 5/5/20-6/4/20 (755-807-884-0001-96) $266.98

GEN20170 C

AccuFund, INC.

Consulting Services: April 2020 (Card X Import) $600.00

GEN20171

Paychex, Inc.

Administrative Services (Delivery Fee): Pay Period ending 4/10/20 $12.00


GEN20172

RBT CPA's, LLP

Audit/Accounting Services:

Final billing for Dec 31, 2019 Financial Statements

Preparation of 1099/1095 Forms $5,490.00

GEN20173

MVP Health Care, Inc.

June 2020 Health Insurance $7,708.22

GEN20174

MetLife-Group Benefits

Dental Benefits: June 2020 $1,805.03

GEN20175


Electric/Gas Service: April 2020 (Summary Billing: 5699-0010-00-3) $5,264.30

GEN20176

AFLAC

Insurance Coverage: May 2020 $106.54

GEN20177

Upstate Concrete & Masonary Contracting C., Inc

1 LaGrange Ave Parking Lot Renovations Payment application #6 - FINAL $3,865.00

GEN20178

Verizon Wireless

Telephone service: 4/13/20-5/12/20 (cell and modem) $187.02

GEN20179

NYS Child Support Processing Center

Case # CA37071N1 PPE 05/22/2020 $421.00

GEN20180

Eye Med Fidelity Sec Life Ins NY

June 2020 Eye Insurance $296.67

GEN20181

NYS Deferred Compensation Plan

Deferred Compensation: Paydate 05/29/20 $2,435.00

GEN20182 *

Employee Benefits Division

Health Insurance Premium: June 2020 $32,338.24

GEN20183


Print Shop/Storeroom: April 2020 $432.14

GEN20184


Postage: April 2020 $750.91

GEN20185


Computer Services: April 2020 $900.00

GEN20186

Paychex, Inc.



GEN20187 *

Rose and Kiernan, Inc.

2020 Policy Premium: Commercial package/Prof Liab/Umbrella/July 2020

(Includes COVID-19 Premium Credit) $16,515.36

GEN20188 C

Corey, Jr., Donald A

Reimbursement for May Mileage $72.95

GEN20189 C

New York Rural Water Assoc.

Disposable Facemasks $62.50

GEN20190

Ulster Uniform Service, Inc.

Uniforms: May 2020 $66.00

GEN20191


Copier/Telephone Service: April 2020 $573.38

GEN20192

Chickery's Auto Repair

AF 8613: NYS Inspection $21.00

GEN20193

RBT CPA's, LLP

Accounting Services: Consultation and review of various documents $5,541.50

GEN20194 C

Amazon Capital Services

COVID-19 Office Supplies: Tablet/Tablet Covers $325.91

GEN20195 C

Lenovo Inc.

ThinkPad L390 Laptops (2)

Aggregate Hardware Buy 18-01 (contract # MC00019649) $1,635.90

GEN20196

NYS & Local Emp. Ret. System

Retirement System Monthly Reporting: May 2020 $4,332.67

GEN20197

UPS

4-3 Package Adjustment/5-15 6 Board Packets/5-20 & 5-21 Next Day Air Packages $76.84

GEN20198

Van DeWater & Van DeWater, LLP

Professional services: Jeffery Groves Estates $220.00

GEN20199

Rose and Kiernan, Inc.

Add Auto NY Mutual Aid Endorsement Eff 5/27/20 $121.00

GEN20200

Paychex

Section 125/stratustime $163.40


GEN20201 *

NYSIF

Workers Comp 7/1/20 - 7/1/21 $43,223.19

GEN20202

Poughkeepsie Journal

Public Notices: May & June Board Mtg June Special Board Mtg 6/5/20 $67.82

GEN20203

Drake, Loeb, Heller, etal.

Professional services: Red Hook Acres/Hoffman water $1,473.75

Greenfields Sewer $21,901.67

GFS20021

JCO Inc.


GFS20022

USA BlueBook

Reagent Iron Ferrover/Sodium Periodate $183.11

GFS20023


Black Gloves $89.94

GFS20024

Earthcare

Sludge removal: 5/27: 7,000 gals $805.00

GFS20025

T&B Engineering, PC

CA Services: Greenfields Sewer WWTP Rehab

Project # 130280010A

Services 3/29/20 - 4/25/20 $5,492.00

GFS20026

T&B Engineering, PC

Professional Services: Greenfield Sewer WWTP Rehab

Project # 13028010

GFS2016-01

Services 3/29/20 - 4/25/20 $4,851.25

GFS20027

T&B Engineering, PC

Professional Services: Greenfield Sewer Collection System Rehab

Project #130280011A

PSA-GFS-2018-05

Services 3/29/20 - 4/25/20 $6,414.00

Greenfields Water $4,106.79

GFW20026

JCO Inc.



GFW20027 E


Emergency Generator Load Bank Test $325.00

GFW20028

Lawn Masters of NY, LLC

Lawn Maintenance: May 2020 $1,831.67

Hyde Park Regional Water $187,245.00

HPR20139


Electric: 4/17/20-5/14/20 (5327-2710-00-4) $33.46

HPR20140

OPTIMUM

Internet service: 05/16/20-6/15/20 (07883-633542-01-8) $235.34

HPR20141


AZ 3653: NYS Inspection/Oil Change/Top off fluids $79.75

HPR20142

E.H. Wachs

Upper Gauge Template $39.42

HPR20143

M&O Sanitation, Inc.

Pumped and cleaned pump station by river $5,000.00

HPR20144

Sarjo Industries

Hex Cap Screws/Flat Washer/Brass Pipe Fitting $11.13

HPR20145

VERIZON.

Telephone service: 5/10-6/9/20 (229-1117/9233) $142.23

HPR20146


Electric Service: April 2020 (Summary Billing: 53242580008/53503800004

56171635016/3730013/4600017 56620730012/56640195006) $8,313.97

HPR20147

Amity Construction Corp

Curb Box Replacement: 4307 Rt. 9, 31 & 33 Terwilliger Rd. $4,222.00

HPR20148

Carmel Win Water Works

Curb Box/2 Hole Curb Stops/SS Rod $556.00

HPR20149 E


Emergency Water Leak Repair: 11 & 12 Albertson, Hyde Park $6,120.00

HPR20150

Verizon Wireless

Modem 4/24/20 - 5/23/20 (942053606-00001) $14.39


HPR20151

Core & Main

Compression tubing/Riser for Clow Medallion/Lugs/Rod/Coupling $1,119.28

HPR20152

Core & Main

Hymax Clamps $760.00

HPR20153

Core & Main

Risers and Lids $485.00

HPR20154

Wex Inc.

Fuel for vehicles: May 2020 $1,169.62

HPR20155

Amrex

Chemicals: Sodium Tripolyphosphate less Container Deposit Refund $4,000.00

HPR20156 E

Quincy Compressor, LLC

Superpulsator Compressor Motor w/Unloaders $1,772.02

HPR20157

Seaway Diving & Salv Co., Inc.

Diving Services for Bi-Annual Inspection and Cleaning of Raw Water Intake $4,089.00

HPR20158


AF 8607: R&R Dump body hydraulics - includes new dump body motor and

reservoir $997.35

HPR20159


AF 8607: Inspection/Oil Change/Fluid Topoff/R&R Body Clearance Light & Harness $178.10

HPR20160

NAPA

V-Belts/WD40 $74.81

HPR20161

Ulster Uniform Service, Inc.

Uniforms: May 2020 $170.00

HPR20162

Ross Valve Mfg. Co., Inc.

Annual service/maintenance:

Old Post Rd PRVS

Mulford Ave PRVS

Hughs Ave PRVS

Hillcrest Terrace Blow-off

South Tank Altitude Valve $2,016.96

HPR20163


Type K Soft Copper $376.26


HPR20164


Chemicals: Sodium Hypochlorite w/Deposit $446.40

HPR20165 *

Saks Plumbing & Heating Corp.

HP Phase II Meter Installaction $133,410.40

HPR20166

Carmel Win Water Works

Clow Medallion Hydrant/Lug Kit $2,238.00

HPR20167

HRR Industries, Inc.

HVAC Maintenance: May (1st) $500.00

HPR20168

Armani Engineering Corp

Program Raw Low Flow Alarm /

Diagnose & Corrrect Issue with North Tank Antenna $1,980.00

HPR20169

New York Rural Water Assoc.

Water Quality Online Course (KU) $160.00

HPR20170

JCI Jones Chemicals, Inc.

Chemicals: Chlorine $899.91

HPR20171

AMTEC Tax Exempt Compliance

Arbitrage Report: HPW Series 1998 Service agreement bonds $500.00

HPR20172


Curb Box Replacement: 4214 Albany Post Rd. $4,576.00

HPR20173

Conway's Lawn & Power Equipmnt

Air Filters/Fuel Filters/Spark Plug/Filter Oil/Blade Set $177.44

HPR20174

Ross Valve Mfg. Co., Inc.

Repair of model 40WR pilot $380.76

Pinebrook Sewer $3,150.33

PBS20014

JCO Inc.


Pinebrook Water $20,036.90

PBW20016

JCO Inc.


PBW20017


Electric service: 4/17/20-5/15/20 (5664-0245-03-3) $570.66


PBW20018



PBW20019 *

MJ Engineering and Land Surveying, P.C.

Engineering Services: Pinebrook Water Interconnection

Project No: MJ1443.02

Services through 5/29/20 $18,045.00

Quaker Hill Water $3,291.36

QHW20011

JCO Inc.


QHW20012


Checmicals: Sodium Hypochlorite plus Deposit $69.75

QHW20013


Water Leak Repair: 15 Guereny Drive $2,325.82

Rokeby Water $926.42

RKW20012

JCO Inc.


RKW20013


Telephone service: 5/1/20-5/31/20 (758-9223) $62.68

RKW20014



Schreiber Water $722.88

DSW20010

JCO Inc.


DSW20011

NYSEG

Electric service: 4/14/20 - 5/11/20 (1001-1912-549) $129.21

Shorehaven Water $5,535.81

SHW20043

JCO Inc.


SHW20044

TAM Enterprises

Brine removal 4/16/20 3,000 gallons $477.00


SHW20045

TAM Enterprises


SHW20046

TAM Enterprises


SHW20047

Amrex

Chemicals: Ammonium Hydroxide $16.40

SHW20048



SHW20049

Slack Chemical Company, Inc.

Chemicals: Caustic Soda plus Deposit $279.50

SHW20050

TAM Enterprises


SHW20051

USA BlueBook

pH Buffer Pack $37.47

SHW20052

Dutchess Overhead Doors

Repair overhead garage door with Re-level and replacement slide lock $724.50

SHW20053

TAM Enterprises


Tivoli Sewer $3,163.74

TVS20035


Electric: 4/2/20-5/5/20: 5674-2100-011/40-017/50-016

4/1/20-4/30/20: 5834-3100-010 $1,116.62

TVS20036

Home Depot Credit Services

April 2020 purchases $384.22

TVS20037

Amrex

Chemicals: Liquid Sodium Bisulfite $144.00

TVS20038


Chemicals: Sodium Hypochlorite w/Deposit $446.40


TVS20039

T&B Engineering, PC

Engineering Services: Tivoli Wastewater Eval Support

Project # 130280006C

APSTA: ES-TVS-2019-12-12

Services 3/29/20 - 4/25/20 $1,072.50

Tivoli Water $17,217.66

TVW20047


Electric: 4/2/20-5/5/20: 5674-2155-015/160-015/200-019

4/2/20-5/4/20: 5835-2540-015 $480.39

TVW20048


Chemicals: Aluminum Sulfate w/Deposit less Deposit Returns $524.48

TVW20049

FRANK VOSBURGH & SONS, INC.

Hydrant Repair: Intersection of Boyd Hill and Clay Hill Road $1,600.00

TVW20050

Coon, Jr., Leslie A.

Reimbursement: Mileage Reimbursement during truck replacement waiting

period $1,035.29

TVW20051

MJ Engineering and Land Surveying, P.C.

Engineering Services: Tivoli Water Distribution System Improvements

Project No: MJ1443.01

PWC-TVW-2019-01

Services through 5/29/20 $4,610.00

TVW20052

T&B Engineering, PC

Engineering Services: Tivoli Water System Improvements

Project #: 130280006A

Services 3/29/20 - 4/25/20 $7,367.50

TVW20053

Trezza Farm, LLC

Trezza Lease Agreement: July 2020 $1,600.00

Valley Dale Sewer $8,975.52

VDS20020

JCO Inc.


VDS20021


Rubber Gloves $59.96


VDS20022


Generator Maintenance: Install new receptacle for block heater and battery

charger wires $250.00

VDS20023

USA BlueBook

pH Buffer Pack/Blue Water Flag/Green Sewer Flag $93.69

VDS20024

Earthcare

Sludge removal: CCS: 5/16: 14,000 gals VDS: 5/19: 38,000 gals $5,980.00

Valley Dale Water $4,246.56

VDW20016

JCO Inc.


VDW20017 E


Generator Maintenance: Install new block heater $315.00

VDW20018 E


Emergency Water Leak Repair: 293 Forest Valley Road $2,822.13

VDW20019

USA BlueBook

Blue Water Flag $21.98

Vanderburgh Cove Sewer $2,435.39

VCS20015

JCO Inc.


VCS20016

USA BlueBook

Replacement Glass Sample Tube for Hach Sample Cell Kit $69.19

VCS20017

CPE

Plotter Paper Roll/Printer Ribbon $338.00

Grand Total $633,911.21


RESOLUTION NO. 2020.06.C Authority Board - DCWWA


APPROVAL OF WARRANT

______________________ offers the following resolution and moves its adoption:

Approval of warrant, as presented

Seconded by _________________________




Larry Knapp ___ ___

Rudy Vavra ___ ___


DUTCHESS COUNTY WATER AND WASTEWATER AUTHORITY

DUTCHESS COUNTY, NEW YORK

2019 ANNUAL FINANCIAL INFORMATION AND

OPERATING DATA

As of December 31, 2019 (Unless otherwise noted)

1

CASH BASIS FINANCIAL RESULTS OF THE AUTHORITY The table below presents historic financial information on the Authority’s operation of the Water and Wastewater Systems presented on a cash basis. The figures below have been taken from page 16 of the Authority’s Audited Financial Statements for the fiscal year ending Decemeber 31, 2019. Information on the fiscal year ending December 31, 2017 can be found on page 16 of the Authority’s Audited Financial Statement for the fiscal year ending December 31, 2018.

2

REVENUE AND EXPENSES PRESENTED IN ACCORDANCE WITH GAAP The table below presents historic financial information on the Authority’s operation of the Water and Wastewater Systems presented on an accrual basis. The figures below have been taken from page 15 of the Authority’s Audited Financial Statements for the fiscal year ending Decemeber 31, 2019.

3

DEBT SERVICE OBLIGATIONS OF THE AUTHORITY The information below has been taken from page 32 of the Authority’s Audited Financial Statements for the fiscal year ending Decemeber 31, 2019. The Authority issues revenue bonds to finance the acquisition of systems and the cost of the capital renovations to those systems and to pay costs of issuance. Such debt has been issued under the following authorizations:

Trust Indenture

As of June 1, 1995, the Authority executed a trust indenture authorizing the issuance of debt for the purpose of acquiring a sewage facility. This trust indenture was amended in 2007 to authorize debt issued for Part County Sewer District #1. One supplemental trust indenture was authorized under terms similar to those described in the General Bond Resolution described below for Part County Sewer District #2.

As of November 1, 2017, the Authority executed a trust indenture authorizing the issuance of debt for the purpose of acquiring a sewage facility. One supplemental trust indenture for the Vanderburgh Cove Sewer System was authorized under terms similar to those described in General Bond Resolutions described below.

Special Bond Resolution

As of September 30, 1997, the Authority adopted a special bond resolution authorizing debt to be sold at private sale for the purpose of acquiring a privately held water system.

General Bond Resolutions As of June 1, 1998, the Authority adopted a General Water Bond Resolution which enabled the Authority to issue additional debt pursuant to supplemental resolutions without having to modify the form or general terms of the debt, referred to as additional parity debt. The Authority has issued twenty – one supplemental resolutions pursuant to this general bond resolution, authorizing debt issues in the years 1998, 1999, 2000, 2001, two issues in 2002, 2004, two issues in 2008 and two issues i n 2009, 2010, 2011, 2013, 2014, two issues in 2015, 2016, two issues in 2018 and one issue in 2019.

As of August 1, 2004, the Authority adopted a general bond resolution pertaining to the Part County Sewer District No. 3, which enabled it to issue bonds to finance the purchase of the Dalton Farms Sewer System.

As of December 16, 2015, the Authority adopted a general bond resolution pertaining to the Pinebrook Sewer District No. 7, which enable it to issue bonds to finance the upgrades to Pinebrook Sewer District. As of February 15, 2017, the Authority adopted a general bond resolution pertaining to Greenfields Sewer District, which enabled it to issue bonds to finance the upgrades to Greenfields Sewer District.

4

Outstanding Debt and Debt Service Obligations*

Debt service requirements to maturity, less accreted interest, as of December 31, 2019 are as follows:

Year Ending

December 31, Principal Interest Total

2020 $2,047,750 $1,605,404 $3,653,154

2021 1,997,435 1,596,619 3,594,054

2022 1,881,777 1,739,590 3,621,367

2023 1,883,826 1,728,866 3,612,692

2024 1,857,453 1,714,484 3,571,937

2025-2029 6,815,562 8,466,463 15,282,025

2030-2034 3,442,189 4,157,058 7,599,247

2035-2039 3,370,260 4,057,376 7,427,636

2040-2044 2,755,188 703,523 3,458,711

2045-2049 1,033,100 50,038 1,083,138

Totals $27,084,540 $25,819,421 $52,903,961

Bond Issue Commitments The following long-term debt has been authorized by the Authority but remains unissued at December 31, 2019:

* The information below has been taken from page 35 of the Authority’s Audited Financial Statements for the fiscal year ending Decemeber 31, 2019.

ADDITIONAL INFORMATION

There are no changes to report in regards to any public authorities and local entities whose financial status may have a material impact on the financial status of the Dutchess County Water and Wastewater Authority and Dutchess County (the “County”).

Information regarding any public authorities and local entities that may affect the financial status of Dutchess County is provided in the County’s annual disclosure (See “Information Regarding County” herein.)

5

INFORMATION REGARDING THE AUTHORITY’S GOVERNMENT

EMPLOYMENT AND RETIREMENT SYSTEMS

The Dutchess County Water and Wastewater Authority is required to participate in the New York State Local Employees’ Retirement System and the Public Employees Group Life Insurance Plan System (Systems). These are cost sharing multiple employer retirement systems. The Systems provide retirement benefits as well as death and disability benefits. Obligations of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL). As set forth in the NYSSRL, the Comptroller of the State of New York serves as sole trustee and administrative head of the Systems. The Comptroller shall adopt and may amend rules and regulations for the administration and transaction of the business of the Systems and for the custody and control of funds. The Systems issue publicly available financial reports that include an annual report and required supplementary information.

That report may be obtained by writing to the New York State and Local Retirement Systems, 110 State Street, Albany, New York 12244.

Information regarding the County’s Government Employment and Retirement Systems can be found within the County’s Annual Financial Statements. See “Information Regarding the County” herein.

Funding Policy

The systems are generally noncontributory. Tiers I-IV are noncontributory after ten years of participation and Tier V is required to contribute 3% of their salary. Tier VI is required to contribute a minimum of 3% of their salary. Under the authority of the NYSRSSL, the Comptroller shall certify annually the rates of participating employers expressed as proportions of payroll of members, which shall be used in computing the contributions required to be made by those employers to the pension accumulation fund.

The Dutchess County Water and Wastewater Authority is required to contribute to the System at an actuarially determined rate. The required contributions for the 2019 was $223,011, and for 2018 was $242,033, and for 2017 was $226,072. The Authority’s contributions made to the System were equal to 100% of the contributions required for those years.

6

INFORMATION REGARDING THE COUNTY

Certain information regarding Dutchess County’s financial and operating data for the fiscal year ending December 31, 2019 will be made available on MSRB’s Electronic Municipal Market Access (“EMMA”) website at http://emma.msrb.org.

Such information will include the County’s financial results, debt service obligations and authorizations, information regarding employment and retirement systems, and information regarding the County’s authorized financing activities. The County does not produce cash-basis results.

WATER AND SEWER:

Summary of Water Rate and Sewer Rent Changes Summary of Billings and Collections

SYSTEM

Rate

2018

Difference

2019

2019 Water *Billings/Collections

2019 Sewer

*Billings/Collections

Arbors Water System

Rate/1000 Gals

4.08

2.9%

4.20

46,835

Airport Water Line System

Rate/1000 Gals

6.11

-15.2%

5.18

16,280

Birch Hill Water System

Rate/1000 Gals

11.77

20.9%

14.23

83,233

Chelsea Cove Sewer System

Ann Fixed Rate

711.80

2.2%

727.76

363,577 Dalton Farms Sewer System

Rate/1000 Gals

6.33

3.3%

6.54

309,201

Dalton Farms Water System

Rate/1000 Gals

3.54

3.4%

3.66

177,418

Fairways Sewer System

Ann Fixed Rate

452.28

2.3%

462.84

16,595 Fairways Water System

Rate/1000 Gals

5.40

6.3%

5.74

39,151

Greenbush Water System

Ann Fixed Rate

357.80

2.1%

365.36

120,784

Greenfields Sewer System

Ann Fixed Rate

478.08

3.1%

492.93

142,193 Greenfields Water System

Rate/1000 Gals

5.84

34.6%

7.86

118,088

Hyde Park Water System-Zone A & B

Rate/1000 Gals

5.91

6.4%

6.29

1,416,803

Hyde Park Water System-Zone C

Rate/1000 Gals

5.91

6.4%

6.29

316,964

Hyde Park Water System-Zone D

Rate/1000 Gals

5.91

6.4%

6.29

212,051

Hyde Park Water System-Zone L

Rate/1000 Gals

5.91

6.4%

6.29

126,560

Pinebrook Sewer System

Ann Fixed Rate

611.49

4.2%

637.02

86,956 Pinebrook Water System

Rate/1000 Gals

5.70

9.1%

6.22

57,968

Quaker Hills Water System

Ann Fixed Rate

478.44

2.2%

489.00

54,825

Rokeby Water System

Rate/1000 Gals

9.95

2.0%

10.15

28,119

Schreiber Water System

Rate/1000 Gals

11.95

3.9%

12.42

20,214

Shore Haven Water System

Rate/1000 Gals

10.30

52.3%

15.69

107,592

Tivoli Sewer System

Rate/1000 Gals

-

-

5.89

98,158 Tivoli Water System

Rate/1000 Gals

-

-

7.44

148,116

Valley Dale Sewer System

Ann Fixed Rate

957.36

4.2%

997.16

121,543 Valley Dale Water System

Rate/1000 Gals

6.15

4.1%

6.40

71,483

Vanderburgh Cove Sewer System

Ann Fixed Rate

2,130.21

-17.2%

1763.82

71,974 Violet Avenue Water System

Rate/1000 Gals

2.58

1.9%

2.63

14,450

TOTALS

3,176,934

1,210,197

Collections* As noted on page 5 of the Authority’s Audited Financial Statements for the fiscal year ending December 31, 2019, through the establishment of the County Water District Zones of Assessment and the Part County Sewer Districts, the County has the ability to Relevy unpaid water or sewer bills. The Authority annually provides the County with a list and dollar amount for those properties in arrears. The County then places these amounts on the property tax bills for the following fiscal year and these amounts are then paid to the Authority. This places the Authority in the position of being at 100% collection of its water and sewer sales revenues.

7

CAPITAL IMPROVEMENT PROGRAMS

The following five pages show the Authority's 5-Year Capital Program as well as planned

equipment purchases for the next 5 years.

8

Report: Capital Improvement Plan

System/

Work Req Project Mgt Planning Design ConstructonBdgt Est Date Budget Est Funding NoteMgt B-I-C

Page 1 of 5

Phase

Bid

2020-2024Period:

Central Dutchess Tran Line $17,098,757 Fund Balance: $0

CDWTL Storage Report 20202017$17,098,757 Fund Balance/ Funding for evaluation through County 2019 budget.Project Management -

Chemical room heat 2020$0 Fund Balance/ Project Management -

2020

Replace Pump Station Roof (20 year cycle) 2020 20212019 Fund Balance/ Project Management -

Chelsea Cove Sewer $0 Fund Balance: $446,052

Generator Replacement 2020$0 Fund Balance/ Project Management -

Dalton Farms - Sewer $527,179 Fund Balance: $497,470

WWTP Secondary Settling Tank "B" Rehabilitation 2017$72,722 Fund Balance/ Ops to determine plan. Conceptual costOperations - Unit

2020

WWTP Sand Filter Rehabilitation Assessment 2017$19,460 Fund Balance/ Operations has done much of the work for this. Need to now get vendor for chem clean replacement (50% done)

Operations - Unit

2020

WWTP - Treatment Area - Ph. 3 - Unit Heater Replacement

20202017$285,798 Fund Balance/ Conceptual, assessment PFOperations - Unit

WWTP Plant Driveway Replacement & Plum Ct. Lift Station Sealing

20202017$1,900 Fund Balance/ Operations - Unit

WWTP Building - Replace Roof (20 year cycle) 20202017$147,299 Fund Balance/ combined contract w WTPOperations - Unit

Dalton Farms - Water $352,210 Fund Balance: $417,597

Meter Replacement 2021$303,743 Fund Balance/ Funding includes contribution from DFSProject Management -

2021

Seal WTP Driveway (5 year Cycle) 2017$3,500 Fund Balance/ Combined contract with WTPOperations - Unit

2021

WTP Building - Repair Exterior Damage & Paint (10 year cycle)


WTP Building - Replace Roof (20 year cycle) 20202017$26,133 Fund Balance/ Operations - Unit

Booster Pump Station Roof Replacement 20202015$5,767 Fund Balance/ Operations - Unit

Fairways - Sewer $8,500 Fund Balance: $24,823

Control Kiosks - Replace roofing 2017$3,400 Fund Balance/ Operations - Unit

2020

Wednesday, January 15, 2020$17,981,546Page :

System/


Report: Capital Improvement Plan Page 2 of 5

Phase

Bid

2020-2024Period:

Fairways - Sewer $8,500 Fund Balance: $24,823

Control Kiosk and Enclosures - Paint 2017$5,100 Fund Balance/ Operations - Unit

2020

Pump Replacement, Pit 1, P1 2020 Operations - Unit

2020

Pump Replacement, Pit 1, P2 2020 Operations - Unit

2020

Fairways - Water $69,929 Fund Balance: $78,721

WTP Building - Replace Roof (20 year cycle) 2017$11,600 Fund Balance/ Operations - Unit

2020

Seal Treatment Plant Pavement (5 year cycle) 2017$33,690 Fund Balance/ Operations - Unit

2020

Well 2 Assessment for Well Yield $10,000 Fund Balance/ flow sensorOperations - Unit

2020

WTP Building - Caulk & Coat Exterior Masonry (5 year cycle)


2020

Repair/Replace Sectional Valves & Curb Stops 2017$5,939 Fund Balance/ proposed for 2017, have fundingOperations - Unit

2020

Piping Assessment 2020 4" threaded pipeOperations - Unit

Greenbush Water $94,520 Fund Balance: $52,604

Booster Station Evaluation 2017$11,120 Fund Balance/ RFP/Task Order for new studyProject Management -

2020

Pells Court Booster Station Improvements Evaluation

2017$83,400 Fund Balance/ Project Management -

2022

Greenfields Sewer $6,500,400 Fund Balance: $1,803

Wastewater Treatment Plant Replacements & Repairs

20202020$6,000,000 Fund Balance/Grant - NYS WIIA/EFC Market Rate Loan/

FB for Engineering; Applic. For EFC Market RateProject Management -

2020

I&I repairs 2017$500,400 Fund Balance/Grant - NYS WIIA/EFC Market Rate Loan/

Evaluation Report, decide direction get RFPAuthority2020

Greenfields Water $1,673,560 Fund Balance: $126,400

Piping Modifications at Plant 20202017$5,560 Fund Balance/ emergency repairs, develop planProject Management -

2020

Treatment System Improvements - Fe, Mn removal 20202017$1,668,000 Fund Balance/ Project Management -


System/



Phase

Bid

2020-2024Period:

Harbor Hills Water $51,657 Fund Balance: $0

Booster Pp. Station Electrical Service Replacement 2017$51,657 Fund Balance/ conceptual costOperations - Unit

2020

HPW Distribution Sys Fund Balance: $0

Phase 2 meters -Zone A&B, Zone L, D, Staatsburg (Zone C)

2020 Project Management -

2020

HPW Water Treatment Plant $791,363 Fund Balance: $0

Clean & Coat Trt. Water Building Roof (5 year cycle)

2017$31,696 Unfunded Roof replaced 2014Operations - Unit

2020

Clean & Coat Treatment Building Roof (5 year cycle)

2016$38,488 Unfunded Roof Replaced 2012Operations - Unit

2020

Repair & Seal Raw Water Pump House Pavement (5 year cycle)

2013$2,264 Unfunded Operations - Unit

2020

Seal Water Treatment Plant Pavement (5 year cycle)

2017$39,620 Unfunded Operations - Unit

2020

HRP Capacity / Demand Analysis 2020 consider all future connection expansionsProject Management -

Raw Water Intake Improvements - Frazil Ice 20202017$27,970 Unfunded Pending further review of optionsProject Management -

2021

2021-2025 I&C Upgrades 20212017$651,325 Unfunded Based on T&B ReportProject Management -

2022

Pine Brook - Sewer $38,920 Fund Balance: $52,457

Collection System Inspection/Repair 20202017$38,920 Fund Balance/ Authority

Pine Brook - Water $3,489,161 Fund Balance: $149,711

Interconnection to HPR Study/Demo Old Plant 20202017$3,489,161 Fund Balance/Grant - NYS WIIA/EFC Market Rate Loan/

decide direction get RFPProject Management -

2022

Quacker Hill Water $1,024,352 Fund Balance: $50,771

Treatment Facility Replacement 20202017$1,007,472 Fund Balance/ Includes generator replacement, need NYSDEC decision on wetland rebuild

Operations - Unit

2021

Well #1 modifications 20202017$16,880 Fund Balance/ Extend/replace casing, add pitless adapter (Part of Treatment Facility Replacement)

Operations - Unit

2021

GWUDI Assesment 2020 2020 Operations - Unit


System/



Phase

Bid

2020-2024Period:

Rokeby Water $167,329 Fund Balance: $51,140

WTP Building - Replace Roof (20 year cycle) 2017$8,700 Fund Balance/ No Capital Project to replace existing buildingProject Management -

2020

HP Tank Replacement 20202017$149,929 Fund Balance/ Project Management -

2021

WTP Building - Caulk & Coat Exterior Masonry (5 year cycle)

20202017$8,700 Fund Balance/ No Capital Project to replace existing buildingProject Management -

Schreiber - Water $19,028 Fund Balance: $28,700

Well 2 Assessment for Well Yield $10,000 Fund Balance/ silt in pump, possible rehab well or new well., well 3 has been reliable

Project Management -

2021

Meter Replacement 2017$9,028 Fund Balance/ Project Management -

2020

Shorehaven Water $10,000 Fund Balance: $42,100

Yanarella Section - Shallow Pipe Assessment 2020 2022$10,000 Fund Balance/ evaluate existing docs for pipe depthsOperations - Unit

Tivoli Sewer $1,337,568 Fund Balance: $215,200

Wastewater Plant 2020 20212017$1,337,568 Fund Balance/Grant - NYS WIIA/EFC Hardship Loan/


2022

Tivoli Water $4,750,000 Fund Balance: $149,881

Tank 2020$2,700,000 Fund Balance/Grant - NYS WIIA/EFC Hardship Loan/


2020

Wells and Wellfields 2020$550,000 Fund Balance/Grant - NYS WIIA/EFC Hardship Loan/


2020

Distribution System 20202020$1,500,000 Fund Balance/Grant - NYS WIIA/EFC Hardship Loan/


2021

Valley Dale - Sewer $9,000 Fund Balance: $47,331

Dechlor Study 2020 Operations - Unit

WWTP Building - Caulk & Coat Exterior Masonry (5 year cycle)

2020 20202017$9,000 Fund Balance/ Operations - Unit

2021

Valley Dale - Water $1,430,444 Fund Balance: $254,982

Meter Replacement 2017$82,876 Fund Balance/ Project Management -

2021

Pressure Tank Replacement Design 2020$10,000 Fund Balance/ leaking/VFD's, can pressure tank be eliminatedOperations - Unit


System/



Phase

Bid

2020-2024Period:

Valley Dale - Water $1,430,444 Fund Balance: $254,982

Storage Tank Replacement Design 2020$1,337,568 Fund Balance/ Need to select option, prepare Eng'g. Report, replace 2 tanks


2020

Violet Ave - Water $11,120 Fund Balance: $37,121

Booster Station Evaluation 20202017$11,120 Fund Balance/ RFP/Task Order for new study - also GreenbushProject Management -

2022

$39,454,997Plan Total:


TO: Authority Board

FROM: Bridget Barclay

DATE: June 10, 2020

RE: Draft 2021 County Division of Water Resources Budget Request

Please find attached the Draft Summary and supporting Figures for the 2021 County Budget

Request for the Division of Water Resources. Our preliminary budget request will be submitted

to the County on or before June 25th. Budget reviews with the Executive Department occur in

August.

Please recall that the County Division of Water Resources Budget provides only a very small

portion of the overall operating budget for the Authority, specifically for those functions related

to community assistance, County liaison work, preliminary project evaluation and development,

and water resource management. The remainder of the Authority’s operating budget is funded

by system revenues and project financing.

Due to financial impacts of the COVID 19 pandemic, the County Budget Office is directing that

all departments and divisions submit a baseline, lowest minimal cost for providing critical

programs and services. Additionally, options are to be submitted for two levels of reductions

to the baseline budget.

We are proposing to submit a budget to the County Budget Office that shows a 69% decrease in the Division of Water Resources’ total net cost to County from $134,875 in 2020 to $42,375 in 2021. This is due to a decrease in requested staff support from $122,500 to $30,000. In compliance with the County’s directive, this provides minimal County support for ongoing activities related to the Poughkeepsie Joint Storage Feasibility Study and the Rhinebeck Water and Sewer Transfer Evaluation Study. The two requested budget reductions would reduce the staff support to $15,000 and to $0, respectively.

A brief description of the County Revenue and Expenditure Categories:

Summary (Fig. 1)

We have eliminated the rent payment (beginning in 2019), as we are no longer housed in a

County building.

Note that the Return of Net County Service Fee payment is presented for information purposes,

but is not a component of the County’s nor the Division of Water Resources’ annual operating

budget. The payment is processed through the annual benefit assessment levy. Due to an

increase in debt service expenses for the Hyde Park Water System (Zones of Assessment A and

B), no Net County Service Fee is anticipated for 2021.

Professional/Contractual Services – Since 2010 this expense category has included only

funding for Authority Staff Support. These funds are used to fund Authority staff positions, in

support of general water resource management, community assistance, County liaison work

and preliminary project evaluation and development work. The 2020 budget as approved

provided a base of $112,500 with an allowance of an additional $10,000 for reimbursable

Partnership for Manageable Growth program costs. As noted above, we are proposing to

request $30,000 for 2020.

Attached figures show the County Staff Support History (Fig. 2), County Staff Support Levels by

Position (Fig. 3), and the preliminary projected Impact of Salary/Benefit Increases on all Cost

Center areas including County support (Fig. 4.) Salary costs reflect no cost of living increase (in

keeping with the current CSEA Contract), and merit and longevity in accordance with the 2020

approved Salary Policy and Schedule.

Division of Water Resources

BUDGET HISTORYFigure 1 - Summary

Approved Actual Proposed Approved Proposed2019 2019 2020 2020 2021

Expenditure Category

Professional/Contractual Services (1) $112,500 $112,500 $130,000 $122,500 $30,000

Service Fees (CDWTL Capital Reserve) $12,375 $12,375 $12,375 $12,375 $12,375

TOTAL $124,875 $124,875 $142,375 $134,875 $42,375

Revenue Category

Rent Payment $0 $10,000 $0 $0 $0

Return of Prior Year's Expenses (2) $140,144 $147,786 $0 $0 $0

TOTAL $140,144 $157,786 $0 $0 $0

NET COUNTY BUDGET REQUEST -$15,269 -$32,911 $142,375 $134,875 $42,375

NOTES:(1) 2020 Professional Services is a base of $112,500 with an allowance of $10,000 reimbursable for the Partnership for Manageable Growth Program.


BUDGET HISTORYFigure 2 - County Staff Support History

Approved Proposed2017 2018 2019 2020 2021

Total County Staff Support $105,000 $105,000 $112,500 $122,500 $30,000

Total Authority Staff Costs (1) $2,258,775 2,392,015$ $2,598,691 2,733,838$ 2,755,800$

County Salary Support as a % of Total 4.65% 4.39% 4.33% 4.48% 1.09%

NOTES(1) Total Authority Staff Costs for 2021 is estimated.


BUDGET HISTORYFigure 3 - County Staff Support by Position

2019 2020 2021Position Actual Approved Proposed

Executive Director 20% 20% 10%

Deputy Director 7.5% 7.5% 0%

Project Manager 15% 15% 5%

Project Facilitator 1 19.5% 19.5% 5%

Project Facilitator 2 19% 19.5% 0%

Note: We receive no County support for the 19 additional Authority positions.

Percent County Salary Support


2021 Draft DOWR Budget

Figure 4 - Impact of Salary/Benefit Increases on All Cost Centers

2020 2021 % of TotalCost Center Approved Proposed Increase % Increase Expense

County $122,500 $30,000 -$92,500 -75.5% 1.1%

Authority Systems $2,543,871 $2,656,646 $112,775 4.4% 96.4%

Benefit Assessment $67,467 $69,154 $1,687 2.5% 2.5%

TOTAL $2,733,838 $2,755,800 $21,962 0.8%

2021 Total Staff Cost Estimate assumes no Cost of Living Increases

RESOLUTION NO. 2020.6. D Authority Board – DCWWA

June 17, 2020 meeting

AWARD OF THE CLARIFIER INSTALLATION CONTRACT AT

DALTON FARMS WASTEWATER SYSTEM

_______________ offers the following resolution and moves its adoption:

WHEREAS, the Dutchess County Water and Wastewater Authority (Authority) received proposals

between May 20, 2020 and June 8, 2020 for the installation of the second Polychem clarifier sludge

collection system in the Dalton Farms Wastewater district in accordance with the Authority’s procurement

policy for public works with a contract value less than or equal to $35,000.00 as follows:

Proposer Amount

1. Eventus Construction Co., Inc., Amawalk, NY $60,000.00

2. TAM Enterprises Inc., Goshen, NY $60,000.00

3. P.K. Songer Plumbing, Montgomery, NY $26,400.00

WHEREAS, Staff has subsequently reviewed the proposals received and recommends award to P.K. Songer

Plumbing; and

WHEREAS, the Board has reviewed the recommendation of the staff and considered the benefits to the

Authority,

THEREFORE, BE IT RESOLVED THAT; the Board hereby authorizes the Executive Director or Deputy

Director to execute a contract with P.K. Songer Plumbing for the price of $26,400.00.

Seconded by _________________________




Larry Knapp ___ ___

Rudy Vavra ___ ___


RESOLUTION NO. 2020.06.E Authority Board – DCWWA


OPEN EXECUTIVE SESSION


Enter into Executive Session for the purpose of ______________________________.

Seconded by _________________________




Larry Knapp ___ ___

Rudy Vavra ___ ___


RESOLUTION NO. 2020.06.F Authority Board – DCWWA


CLOSE EXECUTIVE SESSION


Close Executive Session and return to public session

Seconded by _________________________




Larry Knapp ___ ___

Rudy Vavra ___ ___


Documents

AGENDA DATE OF MEETING: PLACE OF MEETING: 1. CALL TO … · 2020-06-18 · Dutchess County Water and Wastewater Authority June 2020 Agenda AGENDA DATE OF MEETING: Wednesday, June