AGENDA Pasadena Public Library Commission

October 15, 2014

MEMBERS

Debbie Ayala, District 2 Karla Bluestone, At Large/District 7

Sharon Calkin, District 3 Morris Dent, District 4

Victor Gonzalez, District 5 Jane Haderlein, Mayor Janice Segall, District 6 Arnold Siegel, District 1 Wendy Wang, District 7

STAFF

Jan Sanders, Library Director Jennifer Addington, Deputy Director Barbara Ayala, Management Analyst

Debra Humphrey, Secretary

MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services,

responsive to our entire community and consistent with our history, culture and unique character.

Language translation services are available for this meeting by calling (626) 744-4043 at least 24 hours in advance.

Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4043 por lo menos con 24 horas de anticipación.

Public meeting begins at 6:00 p.m. Public comment begins at 6:15 p.m. Items on the agenda may not be called in order listed.

Agendas and supporting documents are available on the Internet at http://www.ci.pasadena.ca.us/library/about_the_library/commission/

Materials related to an item on this Agenda submitted to the Library Commission after distribution of the agenda packet are available for public inspection in the Central Library at 285 E. Walnut Street,

during normal business hours.

COPIES OF THIS AGENDA

ARE AVAILABLE FROM THE

NEIGHBORHOOD

INFORMATION SERVICE AT

CENTRAL AND ALL BRANCH

LIBRARIES.

PASADENA PUBLIC LIBRARY COMMISSION MEETING AGENDA Santa Catalina, 999 E. Washington Blvd. (626) 744-4062

Wednesday, October 15, 6:00PM

I. CALL TO ORDER/INTRODUCTIONS a. Santa Catalina Branch Update – Branch Manager Robin Reidy

II. COMMUNICATIONS Letters or Articles Regarding Library Services or Events Library’s Façade Restoration Fundraising Gala – Pasadena Star-News and Pasadena Outlook articles. Pasadena Now article, ArtNight at Pasadena Public Library*

III. ACTION ITEM – APPROVAL OF MINUTES Approval of Minutes for September 17 Library Commission Meeting*

IV. COMMUNITY COMMENTS (6:15 p.m.)

V. NEW BUSINESS (COMMISSION INPUT)

VI. DIRECTOR’S REPORT a. Update on Status of One City, One Story Program b. California Legislative Report – Priorities for 2015* c. Update on ArtNight at the Library d. Invitation to California Library Association Conference

VII. REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Reports

VIII. ANNOUNCEMENTS a. Author Lisa See Visit Saturday, November 1 at 2PM b. Library’s Old Time Country Fair Saturday, November 15, Noon to 4PM. c. One City, One Story Title Announcement November 24 d. Xicheng District’s Exhibit and Reception, December 4 at 4PM e. Human Rights Day, Central Library, DRW Auditorium, 6:30PM

IX. INFORMATION ITEMS a. Circulation Statistics – September 2014* b. Record of Attendance* c. Commission Liaison at FOPPL Meetings* d. Library Commission Meeting Dates*

X. ADJOURNMENT *Indicates support material attached

POSTING STATEMENT: I HEREBY CERTIFY that this agenda in its entirety was posted on the Council Chamber bulletin board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue and the Public Information kiosks at the Central and branch libraries on the 10th of October by 5:00 p.m. The agenda may also be viewed at the City’s website. http://www.ci.pasadena.ca.us/commissions/default.asp In compliance with the Americans with Disabilities Act of 1990, In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (626) 744-4062 24 hours in advance. After normal posting, any documents distributed to a majority of the Pasadena Public Library Commission regarding any item on this agenda will be made available at Central Library, Centennial Room at 285 E. Walnut Street during normal business hours. ______________________________________________ DEBRA HUMPHREY, Recording Secretary

Pasadena Public Library Announces “ArtNight Pasadena” Events From STAFF REPORTS

Published: Thursday, October 9, 2014 | 3:44 PM

Pasadena Public Library (Central Branch) will be alive with ArtNight Pasadena excitement on October 10, 6:00 to 10:00

p.m. Listed below is the Central Library’s schedule for ArtNight Pasadena 2014.

Celebrating 130 Years of Reading Meet local authors, artists and well-known storybook characters. Enjoy family fun activities; musical performances, craft making, comics creators and more! Free shuttles will stop at the city’s top cultural venues throughout the evening. Central Library’s shuttle stop is located on Walnut Street. Friday, October 10 • 6 – 10 p.m. Art of Music Enjoy classical works presented by the CEMALA Children’s Orchestra. 7 – 8 p.m. • Fountain Courtyard

Roaming Storybook Characters Meet your favorite storybook characters. Bring a camera for a photo op. 6 – 9 p.m. • Great Hall

Authors and Artists in honor of Pasadena Public Library’s 130 Years of Reading (1884-2014) Discover local Pasadena authors and artists. Books and artwork will be on display and available for sale. Throughout the evening. • Great Hall

Reiyukai America Celebrate memorable life moments by creating a special remembrance memento. 6 – 9 p.m. • Great Hall Crown City Chamber Players Enjoy classical music performances by members of the Pasadena Symphony. 6 – 10 p.m. • Children’s Room Graphic Novels and Their Authors Meet graphic novel comics creators, writers and artists and learn how they create their characters and plot. Throughout the evening • Reading Wing

City of Pasadena Adaptive Recreation Art Display presents “What Books Do For Us” Be inspired by these charming works of art. 6 – 8 p.m. • Centennial Room Music to Listen and Enjoy Performances by local musicians. 6 – 6:45 p.m. – Five Suns of Mexico presented by Gloria Arjona, Ph.D. 7 – 7:45 p.m. – Brit Rodriguez 8 – 8:45 p.m. – Brad Colerick 9 – 9:45 p.m. – Dale LaDuke Reference Room Storyteller “Ecos de Espana” Art of the Dance Spanish classical and flamenco music and dance interpretation of the life of the great Spanish poet, playwright, essayist, pianist, and musical composer, Federico García Lorca (1898-1936). 6 p.m. • Donald Wright Auditorium Bungalow Heaven: Preserving a Neighborhood Documentary Pasadena’s “Bungalow Heaven” was the first historic landmark district in Pasadena and the United States. Joaquin Montalvan’s documentary reveals the hard fought struggle that took place to preserve this unique and highly coveted neighborhood. 7 p.m. • Donald Wright Auditorium Q & A led by producer Joaquin Montalvan 8:30 – 9:30 p.m. • West Patio Janet Klein and her Parlor Boys Enjoy tunes from the 1920s and 30s, Old Time Jazz, Rag-Time, Blues and Novelty Songs. 8:45 p.m. • Donald Wright Auditorium The library will be closed for general business. Parking is available in the north lot. Coffee and treats will be available for purchase at Espress Yourself Coffee Bar. Purchase books at The Friends of the Library Book Sale (located in the East Patio) and support the library at the same time. Central Library will close Friday, October 10 at 5:00 p.m. for ArtNight preparations. The Library will reopen at 6:00 p.m. for ArtNight. Pasadena Public Library (Central Library), 285 East Walnut Street, Pasadena, (626) 744-4066 or visit www.ci.pasadena.ca.us/library/.

PASADENA PUBLIC LIBRARY COMMISSION MINUTES Lamanda Park, 140 S. Altadena Dr.

September 17, 2014

I. CALL TO ORDER/INTRODUCTIONS Chair Ayala called the meeting to order at 6:00 pm. Lamanda Park Branch Update – Branch Manager Leonard Lane Branch Manager Leonard Lane gave a brief overview of activities, events and history of Lamanda Park Branch. Some new programs include an eReader and interactive storytime for children and a sensory storytime appropriate for young children with Autism. No action taken. II. COMMUNICATIONS Letters or Articles Regarding Library Services or Events. No action taken. III. ACTION ITEM - APPROVAL OF MINUTES Commissioner Bluestone moved, and Commissioner Calkin seconded, to approve the minutes of August 20, 2014. The motion carried 6:0. Dent, Haderlein, and Wang absent. IV. COMMUNITY COMMENT There was no community comment. No action taken. V. ACTION ITEM – APPROVAL OF ANNUAL REPORT AND WORKPLA N Chair Ayala requested that the commissioners review the annual report and workplan and be prepared to vote on its acceptance. Motion by Commissioner Siegel, seconded by Commissioner Calkin moved to approve the Library Commission Annual Report and Work Plan as prepared. The motion carried 6:0. Dent, Haderlein, and Wang absent. VI. LIBRARY REPORT Librarians Angela Arzu and Pat Smith reported on the Summer Reading Challenge. The programs and activities were organized around the theme, Paws to Read. 704 Adults, 379 teens, and 3,383 children participated in the Summer Reading Challenge totaling 4,466 participants. No action taken. VII. DIRECTOR’S REPORT

a. Update on Status of Integrated Library System (ILS) Project Director Sanders reported that both Glendale and Pasadena libraries have signed the ILS contract. They are currently working on a timeline for training for staff. No action taken.

b. California Legislative Report Director Sanders reported that members were presented with a priorities list and draft budgetary request from the committee. The CLA board haven’t reviewed it yet.

c. Report on Library’s Façade Restoration Gala Event Director Sanders reported that along with Commissioners Calkin, Dent and Siegel, there were approximately 250 people at the Gala on September 14. The goal was to raise $75,000, with

PRESIDING: Debbie Ayala

PRESENT: Karla Bluestone, Sharon Calkin, Morris Dent, Victor Gonzalez, Jane Haderlein, Janice Segall, Arnie Siegel, Wendy Wang

ABSENT: Morris Dent, Jane Haderlein, Wendy Wang

STAFF: Jennifer Addington, Catherine Hany, Debra Humphrey, Jan Sanders, Diane Walker

September 17, 2014 – 6:00 p.m.

Lamanda Park Branch Page 2 of 2

the City providing matching funds. The Friends and Foundation raised $121,235. After expenses and fees of $31,949, the net proceeds are $89,286. No action taken.

d. One City, One Story Update Director Sanders reported that the Book Selection Committee has narrowed down the selection to three top candidates. We will make the announcement at Central Library on December 1, at 6:30PM. No action taken.

VIII. REPORT(S) FROM COMMITTEES/REPRESENTATIVES

a. Friends of the Library Report Chair Ayala reported that Commissioner Dent is scheduled to attend the Friends meeting on September 24.

b. Library Branch Associates Report Commissioner Siegel reported he worked with Branch Manager Pat Smith to contact community members from District 1 to attend a meeting on September 16 at La Pintoresca to establish an associates group for that branch. District 1 Field Representative Tina Williams, the principal from Washington Middle School, and approximately 25 members of the community attended the meeting. Staff’s attendance included Jan Sanders, Jennifer Addington and Catherine Hany. The meeting generated a list of ideas. He plans to circulate the list and then schedule another meeting in October to narrow the list down and concentrate on three or four items. No action taken.

Commissioner Segal reported that now that the patio is completed, the San Rafael Associates would look at other ways to support the library. No action taken.

IX. ANNOUNCEMENTS a. Banned Book Week September 21-27. b. Author Lisa See visit Saturday, November 1, at 2PM. c. Library’s Old Time Country Fair Saturday, November 15, noon to 4PM. d. Lucha Libros (a reading competition) September 10

- Library commissioners Victor Gonzalez and Karla Bluestone are involved with the program and Victor will be a reader on October 1st.

X. INFORMATION ITEMS

a. Circulation Statistics – August 2014 were presented to the commission. b. Record of Attendance c. Commission Liaison at FOPPL Meetings

Janice Segal volunteered to attend the meeting on October 22. d. Library Commission Meeting Dates – Next meeting October 15, at Santa Catalina.

ADJOURNMENT With no further business, the Library Commission adjourned without objection at 7:00 p.m.

Debbie Ayala, Chair Debra Humphrey, Secretary Pasadena Public Library Commission Pasadena Public Library Commission

PASADENA PUBLIC LIBRARY

CIRCULATION STATISTICS SYSTEM MONTHLY COMPARISON Sep-14 MONTHLY FISCAL FISCAL Y-T-D % Y-T-D Y-T-D %

Sep-13 Sep-14 CHANGE TOTAL 2013-2014

TOTAL 2014-2015

CHANGE

BRANCH:

ALLENDALE

HASTINGS

HILL AVENUE

LAMANDA PARK

LA PINTORESCA

LINDA VISTA

SAN RAFAEL

SANTA CATALINA

VILLA PARKE

2,901

16,213

4,055

4,543

4,310

2,772

3,358

4,632

1,850

3,756

16,813

3,762

4,810

6,111

2,483

3,469

4,691

1,974

29.47%

3.70%

-7.23%

5.88%

41.79%

-10.43%

3.31%

1.27%

6.70%

TOTAL BRANCH 44,634 47,869 7.25% 142,722 141,647 -0.75%

TOTAL CENTRAL 53,300 50,538 -5.18% 172,295 157,858 -8.38%

TOTAL (TELECIRC-PAS) RENEWAL 2,379 1,992 -16.27% 7,579 6,401 -15.54%

TOTAL (HIP-PAS) RENEWAL 19,326 19,556 1.19% 60,173 58,653 -2.53%

TOTAL EBOOKS (OD) - PAS 3,178 2,710 -14.73% 9,878 11,462 16.04%

TOTAL EBOOKS (3M ) - PAS 0 976 N/A 9,878 2,924 -70.40%

MEDIA BOX (CENTRAL) 3,356 1,940 -42.19% 11,442 7,290 -36.29%

MEDIA BOX (HAST) 1,014 500 -50.69% 3,416 2,066 -39.52%

GRAND TOTAL SYSTEM 127,187 126,081 -0.87% 417,383 388,301 -6.97%

PASADENA PUBLIC LIBRARY COMMISSION

MEETING ATTENDANCE

JULY 2014 - JUNE 2015

NAME 7/16/14 8/20/14 9/17/14 10/15/14 11/19/14 12/17/14 1/17/15 2/18/15 3/18/15 4/15/15 5/20/15 6/17/15

AYALA, DEBBIE – District 2 xx P P

BLUESTONE, KARLA – At Large/7 xx P P

CALKIN, SHARON - District 3 xx P P

DENT, MORRIS – District 4 xx P E

GONZALEZ, VICTOR – District 5 xx P P

HADERLEIN, JANE – Mayor xx P E

SEGALL, JANICE- District 6 xx P P

SIEGEL, ARNOLD- District 1 xx P P

WANG, WENDY – District 7 xx P E

P = PRESENT

E = EXCUSED

A = ABSENT

LOA = LEAVE OF ABSENCE

SHADED = NOT APPLICABLE

XX = MEETING CANCELLED

[R] = SPECIAL MEETING RETREAT

[S] = SPECIAL MEETING

NQ = NO QUORUM, SO NO MEETING HELD

R—N/A = RECUSED SO ATTENDANCE IS NOT APPLICABLE

Library Commission Liaison Sign UpLibrary Commission Liaison Sign UpLibrary Commission Liaison Sign UpLibrary Commission Liaison Sign Up

Friends of the Pasadena Public Library 2014 Meetings

(4th Wednesday of the Month – 7pm)

January 22 Kathleen Hamilton

February 26 Wendy Wang

March 26 Kathleen Hamilton

April 23 Sharon Calkin

May 28 Sharon Calkin

June 25 Kathleen Hamilton

July 23 -

August 27 No Meeting

September 24 Morris Dent

October 22 Janice Segal

December 3

2014

LIBRARY COMMISSION MEETINGS

3RD WEDNESDAY, 6PM

Date Council

District

Location Branch

Manager

January 15 3 Central Martha Camacho

February 19 6 Linda Vista Robin Reidy

March 19 5 Villa Parke Pat Smith

April 16 6 San Rafael Leonard Lane

May 21 7 Allendale Jean Penn

June 18 1 La Pintoresca Pat Smith

July 16 No Meeting

August 20 4 Hastings Diane Walker

September 17 4 Lamanda Park Leonard Lane

October 15 2 Santa Catalina Robin Reidy

November 19 7 Hill Avenue Jean Penn

December 17 3 Central - Auditorium Martha Camacho

Agenda Cover Sheet10.15.2014agendaStar-NewsPasadena OutlookARtNight9.17.2014CLA Priorities 2015Sept14COMMISSION attendance 14-15Friends Liaison attendees 2014Proposed Meetings for 2014