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AGENDA
COLLEGE COUNCIL Monday, September 20, 2004, 2:00p.m.
Community Room-Multi-Agency Library Building
REVIEW OF COLLEGE COUNCIL PURPOSE, GUIDING PRINCIPLES AND MEMBER POSITION DESCRIPTION (lnformation)-Maria Sheehan Dr. Sheehan will review the College Council Purpose, Guiding Principles and Member Position Description established in August, 2001.
COLLEGE MISION, VISION AND VALUES STATEMENTS (Discussion)-Maria Sheehan Dr. Sheehan will review and entertain discussion relative to the College Mission, Vision and Values Statements developed through College Council and approved by the Board of Trustees on December 20, 2002.
REVIEW OF 2004-2005 COLLEGE GOALS & BOARD THEMES (Action/Consensus )-Gari Browning College Goals for 2004-05 have been derived from the Board Themes and the President's and Vice Presidents' goals. The College Council's discussion and review of these proposed College Goals will allow the College to implement its new Annual Planning Process. At the end of the year, the College will evaluate the extent to which these goals have been achieved, and the evaluation results will be used to start the planning process for 2005-06.
4. REVIEW OF COLLEGE COUNCIL MEETING DATES (Discussion) Dr. Sheehan will request consensus relative to the 2004-2005 proposed meeting dates for College Council.
5. PRESENTATION ON COMMUNITY COLLEGES IN CHINA (Discussion) Dr. Sheehan will present a CD on the City of Dalian, and also provide her Reflections on China web update.
A discussion ofthe implications for the College will follow.
Col1egeCounciIAgendaSeptemberZO,2004/pb
COLLEGE OF THE DESERT COLLEGE COUNCIL MEMBERSHIP
2004-2005
Maria C. Sheehan, SuperintendentJPresident--Chair
Gari Browning-Vice President, Instruction
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David Bugay-Vice Presideut, Humau Resources and Employee Relations <7-.--- 4.. ( ~-Y ,~-"h!J
Diane Ramirez-Vice President-Student Services • jA S<vv<- \)o-<~ C-\ ~~
Jerry Patton-Vice President, Administrative Services , ~---J\. <k ftVlc LA-jon ~ ~ lo r<:v --J'\
Rick Post-Dean, Applied Science & Business/Director, Vocational Education
Pam LiCalsi, Dean-Center for Training & Development ~ PC( ",,'S p::;!i>.-t ' h'V---;-- f-o F>-,/1 '1' cL, <--J!::::; . ?"
Ty Thomas-CCA President s~J,v,,* &vv . Cc.Si
Denise Diamond-CCA Representative Q.G,1-.... /
Chris Nelson-Academic Senate President
Academic Senate Representative (to be named)
Anne Walker-Academic Senate Representative (adjunct faculty)
Joyce Moore--CSEA President
Mark Porras-CSEA Representative
Dee Wood-CODAA Representative
Rosalyn Weissman-Confidential Representative
Matthew Breindel-Classified Supervisor Representative
Mickiela Sterling-Student Trustee Representative
ASCOD President Representative
CollegeCouncilMembership2004-2005/pb
COLLEGE COUNCIL MEETING SCHEDULE
FALL 2004 - SPRING 2005
Monday, Septembe~~, 2004 2:00 P.M.-5:00 P.M. /' r-v'-'"' CJ Qul;::Zst» ~
Monday, October 18,2004 2:00 P.M.-5:00 P.M. 2J-.i
Monday, November 15,2004 2:00 P.M.-5:00 P.M.Foundation Board Room (\):'J \ ~
(~nday, De~;;;;-a2004 Jx:'2:to P.M.-5:00 P.M) "'--. Monday, January 24, 2005 2:00 P.M.-5:00 P.M. (4th Monday due to holiday)
Monday, February 28, 2005 2:00 P.M.-5:00 P.M.-Foundation Board Room (4th Monday due to holiday)
Monday, March 21, 2005 2:00 P.M.-5:00 P.M.
Monday, April 18, 2005 2:00 P.M.-5:00 P.M.
Monday, May 16,2005 2:00 P.M.-5:00 P.M.
NOTE: All meetings will be held in the Community Room of the Multi-Agency Library Building unless otherwise noted.
CollegeCouncilMeetingSchedule2004-200SJpb
'c Purpose (' ~ ~ s{·y~/1
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The purpose of this Council is to make recommendations to the SuperintendentlPresident regarding the existence of needs, the establishment of priorities, and the allocation of resources on a college-wide basis. It is intended that the Council ~~ll not get involved with the daily bargaining issues. \<K:' -_._---
+y ~y member may submit agenda iteJ:llSJ£LCounciL This should be done in writing at
least two weeks prior to a scheduled meeting. That same member will b~ re.§p~nsilJlelQr preparing or requestillg.l!pprQpriateJ2ac]>groJ.llg1iiI9.!rillitlon wITIch wOlild be di~tributed to me..lii~et~~h~i([ofillne. Unless an emergency exis.!§,giScllSsi® would bedelay§dUlliII all membershav,ethe same backS!'ound information' and have had adequate time for review. The C~uncil, upolJ.~eview,may'detenllinethatit"~houldberererreifersew!icie,such-a;; to a college committee, or other appropriate body or person, or may decide to address and resolve the item within the CounciL
It is expected that the SuperintendentlPresident will chair this Council and will carry the Council's recommendations to the Board of Trustees as appropriate. At the same time, it is acknowledged that the SuperintendentlPresident retains the authority to make her own recommendation. Should that recommendation differ from the Council's, or even from a significant minority of Council members, the SuperintendentlPresident will make that known to the District Council and to the Board of Trustees as appropriate.
Membership on the College Council will be comprised of: , J [ n < "" v r'~;> \":>",J-'
The SuperintendentlPresident's Administrative Appointment@) s>(~'::1;, ";// ,', Classified Supervisory Representative (I) '. G S),c !;' \
Confidential Staff Representative (l) Academic Senate Representatives (2) full-time faculty; (1) adjunct faculty CCAICTA Representatives (2) CSEA Representatives (2) CODAA Representative (1) Student Representatives (1) ASCOD; (1) Student Trustee
Employee organizations will be responsible for selecting their respective representatives. Employee organizations will ensure adequate representation of all segments of the college in their selection. The Council will develop and adopt a member job description which will include statements regarding commitment to the process, attendance requirements, and behavioral expectations. Frequency and timing of meetings should be set by the Council. Recognition of the time commitment required for this Council will be reflective of contractual requirements.
College Council Purpose Page Two
The College council recognizes and supports the continuance of numerous other committees in which faculty and staff are involved. It is assumed that a number will continue as is. A task of the College Council will be to create other committees which will facilitate the accomPlisnment of the Council's objectives. The specific tasks, procedures, and membership for each of the committees created by the Council will be determined by the College Council.
On-going evaluation of this entire endeavor will be another critical task ofthe College Council. The Council will identify both criteria and methods for determining the effectiveness ofthe Council, its accomplishments and its effects on the college campus. This evaluation will extend to the committees created by the College Council.
MCS/pb 8/27/01
College of the Desert College Council
Guiding Principles
Any member of the Council may submit agenda items for consideration. The Council will review these items to determine their appropriateness for consideration by the College Councilor it may choose to refer them to another body. Items which remain on the agenda of the College Council will be discussed in sufficient detail to ensure that all members of the Council fully understand the implications and ramifications of the issue.
Members agree to make every attempt to attend meetings. There will be no alternates in '*' case of an absence of a council member.
Subsequent to an in-depth review, the Chair of the Council will state a preliminary consensus. Members ofthe Council will then be given an opportunity to respond to the preliminary consensus statement by adding to, deleting from, or modifying it in a mauner that makes it more clear and acceptable to the members ofthe Council. No formal votes will be taken. However, opportunity will be provided for individuals to register their positions if they are at variance with the consensus statement.
If the Council is unable to achieve a consensus on a policy issue prepared for Board~ tconsideration, the various positions will be made known to the Board prior to and during their . consideration and deliberation. (
In the unlikely event that a crisis situation develops, it may be necessary for the SuperintendentlPresident to act in the absence of formal College Council consideration and/or consensus. If this is necessary, members ofthe Council will be informed at the time the recommendation is made or the action taken. The matter can subsequently be discussed for clarification and amplification.
In the fmal analysis, the SuperintendentlPresident is committed to the process identified in the working draft.
MCS/pb August 27, 2001
College of the Desert College Council
Member Position Description
Role of Council Members All members of the Council are selected by their respective orgaillzations to represent their constituencies and work together to:
1. Create an issue-oriented body that is positive and effective,
2. Resolve problems of the present while developing a vision for the future,
3. Foster a climate of trust and respect based on mutual understanding,
4. Assist the chairperson in ensuring that all members of the Council are able to express their opinions on all key issues,
5. Communicate accurately and regularly with the entire District staff..¥-
Desirable Qualities All members of the Council will demonstrate the following personal qualities:
1. Commitment to the purpose and process of the College Council
2. Eagerness to participate
3. A positive approach
4. An institutional perspective
5. Professional ethics
Responsibilities All members of the Council will be expected to:
1. Act as a professional.- CA u \ G<:!I------t\..,c\....-c../-k
2. Participate actively (including being punctual and attending regularly),
3. Prepare well for meetings and complete outside assignments in a timely manner,
4. Make a concerted effort to ensure that the College Council works effectively and efficiently,
5. Treat other Council members with civility, courtesy, and respect,
College Council Member Position Description
Page Two
6. Be open to all views on a subject before reaching a conclusion,
7. Foster a team or institutional view as opposed to an individual or constituent position,
8. Honor confidentiality where the Council has agreed it is appropriate,
9. Ensure accurate conununication with the organization responsible for one's selection,
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r'l"ii'O:Jj Advocate the Council externally to all staff. S!
MCS/pb August 27, 2001
Mission Statement
College of the Desert is an open door, public community college serving primarily the Coachella Valley. We provide students who have the ability to benefit with the opportunities and encouragement to learn the skills, knowledge and behaviors needed to succeed in their chosen endeavors. We seek to understand and support the educational, economic, ethical, cultural, and civic needs of the diverse population we serve.
We emphasize life-long learning and recognize that it applies as much to ourselves as to our students. We offer a wide range of college and pre-collegiate courses as well as certificates, degrees, and transfer programs. These academic services are designed to fulfill the goals of our students, meet the needs of local employers, and articulate well with four year institutions. We are committed to being the primary provider for fulfilling the vocational education and training needs of business and industry and promoting the economic development of the region. We select and support high quality faculty and staff to provide excellent academic programs as well as effective student and academic support services.
/we are committed to an annual process of planning, assessment, and measurable improvement with the goal of providing the best educational opportunities possible for our students. We commit to an intellectually open and~'ng environment that welcomes and appreciates a diversity of ideas and pe. opl . We provide encouragement,] -kmeans and professional setting for our faculty and staf to achieve our mission of J providing a premier choice for higher education. --
Vision Statement
College of the Desert - an oasis of lifelong learning.
Values Statement
• Students and their educational achievement are our primary concern.
• Educational opportunity for everyone is fundamental.
• Learning is lifelong and requires active and responsible participation.
• Service and commitment to and in partnership with the larger community is valued.
• Community and collegiality are vital to the institution.
• Respect for the diversity of both people and ideas is a strength of the college and a responsibility of its members.
• Our expectations and standards are high for our students and for ourselves.
• The skills and knowledge of faculty, staff and students are valued in seeking continual improvement and accountability.
• Learning fosters growth and development in all aspects of life.
• Identifying the educational and workforce development needs of the business community is important for the college and the economy.
2004-2005 Board Goals
1. Enhance the Effectiveness and Efficiency of the Board of Trustees. , _A.
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2. Provide College Policies that are Current and Aligned with Accepted Standards.
3. Review and Approve all Bond Construction Priorities and Implementation Plans.
2004-2005 Board Themes
1. Foster the Professional Development of all College Staff to Support Student Learning.
2. Address Issues of Student Learning and Student Achievement.
3. Ensure a Safe, Esthetic Environment Conducive to Student Learning.
4. Foster Efforts that Address Student Community Needs.
BoardGoaisThemes0405/ss 8/04 Approved by Board of Trustees 919/04
COLLEGE GOALS 12/12/03
as recommended by the Leaming and Assessment Committee
These goals synthesized from goals 2003104 of Board, President-Superintendent, Educational Master Plan,
Academic Senate, VP Instnlction, VP Student Services.
1. Ensure that stndent programs and services promote and facilitate leaming.
2. Ensnre that courses and programs align with vocational and transfer needs of students as well as community needs.
3. Ensure that educational quality of programs and services is supported.
4. Foster trust, iml0vation and a free exchange of ideas in support of institutional excellence.
Goal 1.
Objectives:
Superintendent/President Dr. Maria C. Sheehan
2004-2005 Goals
Advance the Mission of the College of the Desert
A. Initiate the Annual Dialog regarding the Mission statement and review its relevance to becoming a learning centered institution.
B. Explore the creation of an abbreviated version of the mission statement. C. Focus on the mission statement at Flex and other all staff meetings.
Goal 2. Foster the Dialog to Increase Studeut Learning Outcomes
Objectives: A. Provide multiple opportunities for a focused discussion to take place in
governance bodies of the institution. B. Express to the community the efforts of the college to focus on student
learning. C. Assist faculty/administrative teams to gain development opportunities to
increase skills in increasing student learning outcomes. D. Acknowledge gains made by divisions and departments to achieve greater
student achievement.
Goal 3.
Objectives: A. B. C. D. E. F.
G.
Support Staff Development Opportunities for Members of the College Community
Sponsor and support Classified Technology Institutes. Initiate Classified employees Professional Development Day. Support expansion of New Employee Orientation Program. Cultivate opportunities for faculty exchange programs. Provide a seminar series for new professional staff. Support the efforts ofthe Diversity and Tolerance Committee and S.E.E.D. Provide support for coordinated staff development and solidify faculty development structure
Goal 4.
Objectives: A. B.
c.
D.
Goal 5.
Objectives:
Address Accreditation Self Study Recommendations
Support an implementation plan for Self Study Recommendations Assure that the Board of Trustees is involved in the review and implementation of the Self Study recommendations Support faculty and staff efforts to achieve the planning agenda of the Self Study. Assist the Accreditation Team In their review of the College Self Study.
Encourage Partnerships and Revenue Generation Efforts
A. Establish the revenue targets and review the Business Plan for the Center for Training and Development.
B. Review and Approve the International Students Program strategic Plan. C. Assist the COD Foundation in the development ofthe strategic plan to support
the College. D. Foster giving opportunities by creating time for individual cultivation of
donors. E. Reestablish the internal Foundation Campaign. F. Support revenue generation events or activities.
Goal 6. Foster a Positive Campus Climate
Objectives: A. Provide regnlar updates on college goals and activities to all staff in written
format, video and in person presentation. B. Reestablish the Classified Focus Groups. C. Create activities and celebrations which include all staff. D. Establish effective compensation plans for all employees. E. Support open dialog which is respectful and focused. F. Find ways to solicit input form all employees on issues in support of student
learning. G. Explore Faculty Focus Group
Goal 7. Assist Board in its Professional Development
Objectives: A. B. C.
D.
E.
F.
Goal 8.
Objectives:
Support the development ofthe New Board Member Orientation Program Schedule an Annual Board Retreat Schedule periodic Board Study sessions on issues of Planning, Accreditation and Budget Assist the Board in the review of its annual Self Evaluation Process and make changes as appropriate. Support the Board review ofthe evaluation process of the SuperintendentiPresident. Complete recommendation on revised Board Policies
Support the Facilities Master Plan Implementation
A. Facilitate efforts to acquire a gift of land in the eastern valley B. Assist in the development ofthe plan to expand the first $65 million from
the bond funds. C. Guide the effort to plan the future programs and facilities for the Eastern
Valley Center. D. Assist in communication effort regarding the Plan to the campus
community.
SHEEHANGOALS2004200S/ss 8/04
Administrative Services Goals 2004/05
1. Implement and sustain Facilities Master Plan
Objectives:
a. Complete Parking Lots b. Contract for architectural services for Nursing and General
Classroom/Public Safety Building; engineering services for Series 2004A bond infrastructure projects.
c. Complete Campus Plan Programming d. Negotiate land acquisition for EVC e. Chair Oversight Committee f. Analysis of modular buildings at EVC new site g. Complete VOIP h. Design and start classroom and building renovations
2. Develop more efficient and improved services to the college community to enhance the learning environment.
Objectives:
a. Work with Matthew Breindel on survey of performance standards b. Develop and implement "customer service" sessions with staff c. Inform campus community of organization and responsibilities of
Administrative Services, federal and state rules and regulations.
3. Provide a user friendly and attractive campus to enhance the learning environment.
Objectives:
a. Analyze and assess standards of performance for M & 0 staff b. Implementation of Facilities Master Plan
4. Provide Maintenance and Operations with up-to-date and necessary equipment to increase productivity and improve services.
J.Patton
Objectives:
a. Analyze equipment inventory to determine status b. From standards benchmark, perform assessment of equipment
needs c. Develop list of equipment needs, cost and timeline of need
AS Goals 8/02/04
5. Provide regular maintenance to all expensive district equipment through budget development (budget line item).
Objectives:
a. Insure planning process includes cyclical replacement schedule b. Include budget line item in FY05-06 Budget
6. Maintain a balanced budget.
Objectives:
a. Through governance structure, maintain communication on budget issues
b. Develop budget development timeline for adequate planning for subsequent fiscal years
c. Use planning process for decreases as well as increases to expenditure budget
d. Develop alternative revenue streams as opportunities arise
7. Improve communications regarding the budget to provide a better understanding by the college community.
Objectives:
a. Develop written explanation of program based funding b. Expand description and process of linking budgeting to planning c. Present budget development sessions to campus community
8. Implement strong linkage between planning and budget development.
J.Patton
Objectives:
a. Ensure that only projects processed through planning are funded in priority order
b. Develop data and reports that reflect "cause & effect" of budgeting the plan
AS Goals 8/02/04
Goal 1:
Objectives:
GARI BROWNING 2004-05 Goals
ASSURE THA T INSTRUCTIONAL PROGRAMS AND COURSES ADDRESS THE NEEDS OF STUDENTS
1. Align course and program scheduling with student needs. 2. Implement an effective enrollment management system. 3. Improve transition opportunities for students in developmental
education courses to college credit programs. 4. Devise a means for evaluating tutoring support needs and collaborate
with Student Services to meet those needs. 5. Increase communication with CSUSB on key transfer programs. 6. Aid articulation of ESL, English, and math courses with local high
schools. 7. Enhance programs and services at EVC and establish a presence in
Desert Hot Springs. 8. Establish a schedule and process for Institutional Research to
validate pre- and co-requisites. 9. Ensure appropriate curriculum committee membership. 10. Provide opportunity for the Curriculum Committee to contribute to
the development of a COD General Education philosophy statement and a Graduate Profile.
11. Implement changes to the Program Review process recommended from 2003-04.
12. Implement Instructional Program Review validation. 13. Extend review processes to all courses offered in the name of COD. 14. Lead the development of a Program Viability Review process. 15. Identify criteria for establishing a new program.
Goal 2:
Objectives:
PROVIDE SUPPORT AND STRENGTHEN PROFESSIONAL DEVELOPMENT FOR DIVISION DEANS, FACULTY, AND INSTRUCTIONAL SERVICES
1. Redesign the college catalogue and class schedule to better serve students.
2. Provide administrative training and team building opportunities for division deans.
3. Evaluate the current division structure. 4. Review the Faculty Development structure and revise as indicated. 5. Provide leadership in implementing the gallery plan. 6. Establish clear revenue rules for CTD. 7. Assist in solidifying student athletic processes. 8. Review the role of the Institutional Research Office. 9. Plan a grants office. 10. Transition to Student Services the responsibility of articulating COD
courses to 4-year institutions, 11. Establish viable review processes for all areas in Instruction including
the instructional office, institutional research, & the FRC.
Goal 3: ASSURE A SUCCESSFUL ACCREDITATION EVALUATION Objectives: 1. Complete the self study and execute a successful team visit. 2. Rewrite Board policies for Academic Affairs. 3. Incorporate planning agendas and Commission recommendations into
the new planning process.
Goal 4:
Objectives:
COMPLETE IMPLEMENTATION OF THE COLLEGE PLANNING PROCESS
1. Collaborate with the VP of Administrative Services to strengthen the linking of budgeting to planning.
2. Develop a strategic planning process, including a means to update the Educational Master Plan.
3. Create & implement training on goal & objective writing for key campus groups.
4. Establish an evaluation process for the planning process. 5. Assist in facilities planning to meet the needs of students in the
Eastern Valley. 6. Ensure focus on student learning as the Facilities Master Plan is
implemented. 7. Work with other VPs as needed to develop unit evaluation processes.
Goal 5:
Objectives:
INCREASE OPPORTUNITIES FOR CAMPUS-WIDE COMMUNICA TION
1. Increase communication with Student Services, the Academic Senate, faculty, and classified staff.
2. Ensure that division deans and the President's Cabinet are proficient in the dialogue.
3. Increase venues for the dialogue on student learning. 4. Expand the range of topics addressed in Deans' Council.
COLLEGE OF THE DESERT . VICE PRESIDENT S11JDENT SERVICES
Dr. Diane N. Ramirez
PROPOSED GOAlS 200+05
1. Define and impiement a Studeni!: Sentices Swlllenl!: !Learning Outcomes (51..10) Model
a. Lead internal development and utilization of a Student Services SLO Model 2.. Facililtate Sl:udent Services in the dialogue, focus, development alnd reflection
of a I!..earning Centered College in decision-making a. Guide Student Services in the architectural exploration and development of the
proposed Learning Commons b. Explore models of comprehensive Student Services that embody the philosophy
of student learning support delivery c. Ensure appropriate and responsive customer service practices d. Secure appropriate staff development
3. Refine Reorganization of Student Sentices a. Reflect principles of a leamer-responsive organizational structure of Student
Services b. Distribute Student Services administratiVe workloads more effiCiently
4. Increase OIl!iaoorations with Instruction a. Identify an Advising model b. Expand Transfer Plan Work Group! Committee c. Ensure the institutionalization of the HSI grant activities in both the Student
Services and Instructional divisions. d. Develop the next HSI grant or grant replacement e. Meet regularly with the Vice President of Instruction f. Continue the Deans' Council that includes all deans
5. Si:rengtl'ienFim Year iExpel!'ien<::e a. Design and implement a more effective counseling model b. Increase Financial Aid effectiveness and effiCiency c. Utilize a First Year Experience Work Group that jointiy includes Student Services
and Instructional faculty . 6. Ensure appropriate and functioning inw.mation systems thaI!: assist the
student in meeting institutional needs of admissions, registl"ation, matriculation, goal compietion and transfer
7. Identify ill Tutorial Model a. Develop a Tutorial Services Work Group b. Experiment with centralized and de-centralized model delivery systems of
tutoring c. Reflect a learning college approach d. Determine and identify appropriate staffing
S. Improve Sl:udent Health $entices a. Explore incorporating a mental health component to SHS b. Faalitate increasing student health resources
9. Assist Positive Daltate! 1!"riilllllsitioning a. Chair the CORE Committee b. Celebrate staff and college accomplishments c. Increase Datatel communications campus-wide
:1.0. Sl:"illlg ClOD SWdei1i1: SentBces policies CIl.I,rei1lt a. Address all student services policies from the previous year's review b. Secure Board approval of identified mandated policies
Dr. Diane N. Ramirez, Proposed Goals. 2004-05
Dr. David Bugay, Vice President Human Resources and Employee Relations Goals and Objectives 2004 - 2005
Our Mission: We build the human infrastructure of the college in support of a learning centered institution.
GOAL 1: To complete the policy review, discuss with College Council, and seek approval of changes with Board of Trustees
Action Plan • To present all reviewed polices with College Council and work towards
consensus. • To implement internal procedures within the Human Resources Department to
meet our internal needs. • To review and implement as appropriate the CCLC procedure recommendations.
GOAL 2: To continue staff development efforts
Action Plan • To follow up the COD's Strongest Link Program with another classified
motivational program. • To train faculty leadership on Strength Quest training. • To train all of the Leadership Group in Strength Quest. • To develop a series of staff development workshops for Leadership that will
provide a certificate of completion for their training and personnel file. e To complete training of anti-harassment policy to all employee groups.
GOAL 3: To develop a comprehensive Security Department program
Action Plan • To review and improve all training for security officers in 2004-05 • To review and update all equipment in 2004-05.
GOAL 4: To review all Parking Office Policies and Procedures and modify as appropriate.
Action Plan • To review parking fees and recommendation and necessary modifications. • To review procedures and improve parking sticker delivery to faculty and staff if
possible. • To review procedures and develop an internet parking sticker program if
possible.
GOALS and OBJECTIVES 2004/05 - Dr. David Bugay Page 1
GOAL 5: To review and improve the Recruitment and Selection Process
Action Plan • To review and evaluate the hiring process from beginning to end including paper
flow, past practice, training, diversity, assessments, postings, applications, transcripts, and content validity.
• To improve current procedures to strengthen the legal defensibility of the process.
• To provide better record storage of recruiting records.
GOAL 6:
Action Plan
To review and implement the Equal Employment Opportunity Requirement as stated in Title V
• To review the proposed model being recommended by the Chancellor's Office. • To modify the recommendation from the Model Policy as appropriate. • To present to the Diversity Council and College Council to receive input. • To work to present the EEO Model plan to the Board of Trustees.
GOAL 7: To work closely with full time faculty association, part-time faculty association, and academic senate to improve processes within the collective bargaining agreements.
Action Plan • To complete review of the Faculty Service Areas of the full time faculty contract • To change the evaluations processes for full time and part time faculty. • To implement the new job description for faculty.
GOAL 8: To complete the Datatel change
Action Plan • To have a good level of comfort by all members within the Human Resources
area for their role in Datatel • To personally work on parts of the MIS Report and the interrelationship to IPEDs
and other reports. • To prepare the system to deliver an IPEDS report through the Datatel system
and have the system deliver the report in the next fiscal year (2004/2005).
GOAL 9: To compare compensation plans with in the Leadership Group and develop researched recommendations
Action Plan • To review salary schedules for all Leadership Groups members. Compare
contract length, pay scales, and other areas. • Review Leadership Handbook and make recommendations for improvements.
GOALS and OBJECTIVES 2004105 - Dr. David Bugay Page 2
GOAL 10: To implement the change in food service for the District successfully
Action Plan • To ensure the contract with food service is managed well. • To develop necessary processes or procedures to achieve success for both
parties. • To work to ensure a Saturday/Sunday Food Service by S & B, if implemented, is
successful.
GOALS and OBJECTIVES 2004/05 - Dr. David Bugay Page 3
2004-05 COLLEGE GOALS
Drafted by work group: Matthew Breindel, Gari Browning, Chris Nelson, Jerry Patton. Revised.
• Train college leadership groups in dialogue.
• Demonstrate campus-wide participation in the development and support of SLOs at the course, program, and institutional level.
• Evaluate the extent to which campus communication methods and venues promote understandi ng and participation throughout the college.
• Design and pilot review processes for all campus units as
vJ/~c~~rt of college planning.
yY---(. Make student learning the focus of the Facilities Master\ ~ Plan and promote broad participation in its implementation)
• Design staff development opportunities in response to ident~rofessional improvement needs. '\ ~A-e-,l
DEFINITIONS OF POLICY AND PROCEDURE
POLICY
Policies are statements of guiding principles; as such they assert the intent of the board or set expected norms of conduct. Policies require board approval.
PROCEDURE
Procedures are rules or regulations that establish how the policy is to be implemented; they define acceptable practices. Procedures are developed by the CEO, adnllnistration, faculty, and staff, and usually do not require board action.
9/20/2004
OFFICE OF THE SUPERINTENDENT/PRESIDENT College of the Desert
Administration Building
College Council, April 19, 2004 Session Board Policies Revisions Needed
1. A new numbering system consistent with Community College League of California (CCLC) guidelines.
2. One location for both board policies and administrative procedures
3. A revised distribution procedure
4. An Intranet site to deposit all in-progress and completed revisions
5. Board policies should follow CCLC guidelines based upon legal review already concluded
6. College of the Desert board policies not included in CCLC policy book should be reviewed by legal counsel
7. Each current policy needs review and an administrative procedure when needed. Some administrative procedures required by law to be Board approved. Others can be approved by the appropriate body and College Council.
Methods of Revision Board Policies
Option A Hire a consultant to rewrite and consult with appropriate groups. Generally 2 - 6 month assignment at a cost of $10,000 - $15,000.
Option B Conducting an internal review utilizing existing governance bodies as a means of acquiring needed input. Utilize vice presidents to provide first drafts
Recommended - Option B
Recommended Timeline:
April/May/June 2004 Determine
September/October 2004
November/December 2004 February 2005
New format Determine Policies needing revision Determine Policies needing deletion Determine Policies needing administrative procedures Distribution of rough drafts to appropriate groups for needed revisions and additions College Council review Board approval
COLLEGE COUNCIL
COLOR CODING PROCESS FOR BOARD POLICY REVISIONS
WHITE: NUMBER REVISIONS ONLY
YELLOW: REVISED TO CCLC GUIDELINES
GREEN: DELETE
BLUE: CONSULTATION
ORANGE: ADMINISTRATIVE PROCEDURES
PINK: REQUIRES NEGOTIATION
Policy and Procedure Subscription Service
Administrative Procedure Samples
Table of Contents
Chapter 1: The District There are no procedures for Chapter 1
Chapter 2: Board of Trustees AP 2015 Student Members AP 2100 Board Elections AP 2105 Election of Student Members AP 2110 Vacancies on the Board AP 2320 Special and Emergency Meetings AP 2340 Agendas AP 2345 Public Participation at Board Meetings AP 2360 Minutes AP 2365 Recording AP 2410 Policy and Administrative Procedures AP 2430 Delegation of Authority AP 2435 Evaluation of CEO AP 2510 Participation in Local Decision-Making AP 2610 Presentation ofInitial Collective Bargaining Proposals AP 2710 Conflict ofInterest AP 2712 Conflict of Interest Code AP 2735 Board Member Travel
Chapter 3: General Institution AP 3100 Organizational Structnre AP 3200 Accreditation AP 3250 Institntional Planning AP 3280 Grants . AP 3300 Public Records AP 3310 Records Retention and Destruction AP 3410 Nondiscrimination AP 3420 Affirmative Action AP 3430 Prohibition of Harassment AP 3435 Discrimination and Harassment Investigations AP 3500 Campus Safety AP 3510 Workplace Violence Plan AP 3515 Reporting of Crimes
Community College League Board Policy and Administrative Procedures Subscription Service
New 9101, Revised 2103
Revised 9101
Revised 2103
Revised 2102
Revised 8102 Revised 2103
Revised 8102, 2103 New 8102, Revised 2103
Revised 2103
1
AP 3516 Registered Sex Offender Information AP 3518 Child Abuse Reporting AP 3520 Local Law Enforcement AP 3530 Weapons on Campus AP 3540 Sexual Assaults on Campus AP 3560 Alcohol Permitted on Campus AP 3570 Smoking on Campus AP 3550 Drug Free Environment and Drug Prevention AP 3600 Auxiliary Organizations AP 3710 Intellectual Property and Copyright AP 3720 Computer and Network Use AP 3750 Use of Copyrighted Material AP 3810 Claims Against the District AP 3820 Gifts
Chapter 4: Academic Affairs AP 4010 Academic Calendar AP 4020 Program and Curriculum Development
New 2103, Revised 2104 NewSI03
Revised 2103 New 2102
New 2104 Revised 2103
AP 4025 Philosophy and Criteria for the Associate Degree & General Education AP 4026 Philosophy and Criteria for International Education New 2103 AP 4030 Academic Freedom AP 4040 Library and other Instructional Support Services AP 4050 Articulation AP 4060 Delineation of Functions Agreements AP 4070 Auditing and Auditing Fees AP 4100 Graduation Requirements for Degrees and Certificates AP 4101 Independent Study AP 4102 OccupationalNocational Technical Programs AP 4103 Work Experience AP 4104 Contract Education AP 4105 Distance Education AP 411 0 Honorary Degrees AP 4220 Standards of Scholarship - Delegation AP 4222 Remedial Coursework AP 4225 Course Repetition AP 4230 Grading Symbols AP 4231 Grade Changes AP 4232 CreditINo Credit AP 4235 Credit by Examination AP 4240 Academic Renewal AP 4250 Probation AP 4255 Disqualification and Dismissal AP 4260 Prerequisites and Co-requisites AP 4300 Field Trips and Excursions AP 4400 Community Services AP 4500 News Media
Community College League Board Policy and Administrative Procedures Subscription Service
Revised 9101, S102, 8103 Revised 9101
2
Chapter 5: Student.Services AP 5010 Admissions AP 5011 Admission of High School and Other Young Students Revised 8/03, 2/04 AP 5012 International Students AP 5013 Students in the Military AP 5015 Residence Determination Revised 2/02, 8/02 AP 5020 Non Resident Tuition AP 5030 Fees Revised 2/03, 8/03 AP 5031 Instructional Materials Fees AP 5035 Withholding of Student Records AP 5040 Student Records and Directory Information Revised 8/02, 2/04 AP 5045 Student Records: Challenging Content and Access Log AP5050 Matriculation AP 5052 Open Emollment Revised 8/03 AP 5055 Emollment Priorities AP 5070 Attendance AP 5075 Course Adds and Drops AP 5110 Counseling AP 5120 Transfer Center AP 5130 Financial Aid AP 5140 Disabled Student Services and Programs AP 5150 Extended Opportunity Programs and Services AP 5200 Student Health Services AP 5210 Communicable Disease AP 5300 Student Equity AP 5400 Associated Students AP 5410 A. S. Elections AP 5420 A. S. Finance AP 5500 Standards of Conduct Revised 9/01, AP 5520 Student Discipline Procedures AP 5530 Student Rights and Grievance AP 5550 Speech: Time, Place, and MaImer Revised 2/04 AP 5570 Student Credit Card Solicitation New 8/03 AP 5700 Athletics Revised 2/04
Chapter 6: Business and Fiscal Affairs AP 6100 Delegation of Authority AP 6150 Designation of Authorized Signatures AP 6200 Budget Preparation AP 6250 Budget Management AP 6300 Fiscal Management AP 6305 Reserves AP 6310 Accounting AP 6315 Warrants AP 6320 Investments AP 6322 Employee Indemnity Bonds
Community College League 3 Board Policy and Administrative Procedures Subscription Service
( Payroll Purchasing
AP 6325 AP 6330 AP 6340 AP 6350 AP 6360 AP 6365 AP 6370 AP 6380 AP 6400 AP 6500 AP 6520 AP 6530 AP 6535 AP 6540 AP 6550 AP 6600 AP 6620 AP 6700 AP 6740 AP 6750 AP 6800 AP 6850 AP 6900 AP 6910 AP 6950
Bids and Contracts Contracts - Construction Contracts - Electronic Systems and Materials Accessibility of Information Technology Contracts - Personal Services
Revised 2104 New 9101, Revised 8103
New 8103
Vendors Audits Property Management Security for District Property District Vehicles Use of District Equipment Insurance
Revised 2103 New 2104
Revised 2104
Revised 2104
Disposal of Propeliy Capital Construction Naming of Buildings
Revised 2102, 02103, 2104
Civic Center and Other Facilities Use Citizens Oversight Committees Parking Safety Hazardous Materials Bookstore Housing Drug and Alcohol Procedure (U.S. Department of Transportation)
Chapter 7: Human Resources AP 7050 Institutional Code of Ethics AP 7100 Commitment to Diversity AP 7110 Delegation of Authority AP 7120 Recruitment and Hiring AP 7125 Verification of Eligibility for Employment AP 7126 Applicant Background Checks AP 7130 Compensation AP 7145 Personnel Files AP 7150 Evaluation AP 7160 Professional Development AP 7210 Academic Staff AP 7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies AP 7212 Part Time Faculty: Screening AP 7213 Part-time Faculty: Benefits AP 7214 Part time faculty: Office hours AP 7215 Academic Employees: Probationary Contract Faculty AP 7216 Academic Employees: Grievance Procedure for Contract Decisions AP 7230 Classified Staff AP 7231 Seniority
Community College League Board Policy and Administrative Procedures Subscription Service
New 8102
New 2102
New 2103 Revised 2103
Revised 2103
New 2103
Revised 2104
Revised 2104
4
AP 7232 Classification Review AP 7233 Claims for Work Out of Classification AP 7234 Overtime AP 7235 Probationary Period AP 7236 Substitute and Short Tenn Employees AP 7237 Layoffs AP7240 Confidential Staff AP 7250 Educational Administrators AP7260 Classified Supervisors and Managers AP7270 Student Workers New 2103 AP 7310 Nepotism AP 7330 Communicable Disease AP 7335 Health Examinations AP 7336 Certification of Freedom from Tuberculosis AP 7337 Fingerprinting AP7340 Leaves Revised 2103 AP 7341 Sabbaticals AP 7342 Holidays AP 7343 Industrial Accidents and Illness AP 7344 Notifying District of Illness AP 7345 Catastrophic Leave AP 7346 Employees Called to Military Duty Revised 2104 AP 7347 Paid Family Leave New 2103 AP 7350 Resignations AP 7360 Discipline and Dismissal, Academic Employees Revised 2103 AP 7365 Discipline and Dismissal, Classified Employees Revised 2103 AP 7366 Reinstatement AP 7370 Political Activity AP 7371 Personal Use of Public Resources New 2103 AP 7380 Retiree Health Benefits: Academic Staff AP 7381 Health and Welfare Benefits AP 7385 Salary Deductions AP 7400 Travel AP 7500 Volunteers AP 7600 College [Police or Security J
Community College League 5 Board Policy and Administrative Procedures Subscription Service
CCLC New COD BP# Policy #
None 1000
BP2210 1010-
1010.1-3
BP2010 1030-1030.1
BP2015 1030.2
BP2100 1050
BP2105 1030.2
BP2110 1030.3
BP2130 1050
BP2210 1070.1-3
&1080.1-4
BP2220 1090.1&2
None 1100-1100.1
BP2305 1100.2
BP2310 1100.3
BP 2315 1100.7
BP2320 1100.4-6
None 1120.1
BP2330 1120.2-4
None 1120.5
BP2340 1120.6
None 1120.7
BP2345 1130.1
BP2350 1130.1
BP2355 1010.3
BP2360 1110
BP2365 1110
BP2410 1020
BP2430 1020.1
COLLEGE OF THE DESERT BOARD POLICIES ANALYSIS
. Title
Legal Authority
Duties & Responsibilities
Board Membership
Student Member(s) (separate policy)
Board Elections
Election of Student Member(s) (separate policy)
Vacancies on the Board
Term Limits
Officers/Duties of Officers
Committees of the Board
Compliance with the Law
Annual Organizational Meeting
Regular Meetings of the Board
Closed Sessions
Special. Emergency & Adjourned Meetings
Motions
Quorum and Votes
Parliamentary Procedures
Agendas
Order of Business
Public Participation at Board Meetings
Speakers
Decorum
Minutes
Recording
Policy and Administrative Procedures
DeleQation of Authority to (CEO)
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CCLCNew COD BP# Policy #
BP2431 1010-1010.2
BP2432 None
BP2435 1160
BP2510 2020.2
BP2610 4090
BP2710 1170
None 1180
None 1190
BP2715 1010.3
BP2716 None
BP2717 None
BP2720 None
None 1200
BP2725 1210
BP2730 None
BP2735 1060.1
BP2740 1140
BP2745 1150
COLLEGE OF THE DESERT BOARD POLICIES ANALYSIS
Title
CEO Selection
CEO Succession (during times of absence)
Evaluation of (CEO)
Participation in Local Decision-Making (refer to
Personnel)
Presentation of Initial Collective Bargaining Proposals
(refer to Personnel)
Conflict of Interest
Statement to be Filed with Secretary of State
Legal Counsel
Code of Ethics/Standards of Practice
Political Activity
Personal Use of Public Resources
Communications Among Board Members
Document Signatures
Board Member Compensation
Board Member Health Benefits
Board Member Travel
Board Education
Board Self-Evaluation
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DESERT COMMUNITY COLLEGE DISTRICT COLLEGE OF THE DESERT
TO: Distribution
FROM: President's Office
DATE: January 13, 2004
SUBJECT: BOARD OF TRUSTEES, SCHEDULE OF MEETINGS-2004 ========================================================================
Following is the 2004 Board of Trustees' meeting schedule which was established at the December 12, 2003 Board meeting.
Please note that the regular monthly meetings have been changed to the third Thursday of each month with a few exceptions as indicated.
THURSDAY, JANUARY 15,2004 (Third Thursday)
THURSDAY, FEBRUARY 12, 2004 (Second Thursday)
THURSDAY, MARCH 18, 2004 (Third Thursday)
THURSDAY, APRIL 22, 2004 (Fourth Thursday)
THURSDAY, MAY 2-0, 2004 (Third Thursday)
THURSDAY, JUNE 17, 2004 (Third Thursday)
THURSDAY, JULY 15, 2004 (Third Thursday)
THURSDAY, AUGUST 19,2004 (Third Thursday)
THURSDAY, SEPTEMBER 9, 2004 (Second Thursday)
d,fl THURSDAY, OCTOBER~ 2004 (Second Thursday)
THURSDAY, NOVEMBER 18, 2004 (Third Thursday)
THURSDAY, DECEMBER 16, 2004 (Third Thursday)
9:00 A.M., BOARD ROOM ADMINISTRATION BUILDING
9:00 A.M., PALM SPRINGS UNIFIED SCHOOL DISTRICT BOARD ROOM
9:00 A.M., BOARD ROOM ADMINISTRATION BUILDING
9:00 A.M., COMMUNITY ROOM MULTI-AGENCY LIBRARY BUILDING
9:00 A.M., COMMUNITY ROOM MULTI-AGENCY LIBRARY BUILDING
9:00 A.M., COMMUNITY ROOM MULTI-AGENCY LIBRARY BUILDING
9:00 A.M., COMMUNITY ROOM MULTI-AGENCY LIBRARY BUILDING
9:00A.M., COMMUNITY ROOM MULTI-AGENCY LIBRARY BUILDING
9:00 A.M., COMMUNITY ROOM MULTI-AGENCY LIBRARY BUILDING
6:30 P.M., EASTERN VALLEY CENTER
9:00 A.M., COMMUNITY ROOM MULTI AGENCY LIBRARY BUILDING
All meetings will begin at 9:00 a.m., with the exception of two meetings which will be held at the Eastern Valley Center and will begin at 6:30 p.m.-April 22 and November 18, 2004.
