Agenda - City of Waupaca, WI · 8/3/2017 · We look forward to having the new involvement and input moving forward. ... Pool League and Wii Bowling will resume in September

Agenda

Regular Parks and Recreation Board

DATE: THURSDAY AUGUST 3, 2017 TIME: 5:15 P.M. - COUNCIL CHAMBERS CITY HALL

CITY OF WAUPACA MISSION STATEMENT: “The city of Waupaca’s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community.”

General Business:

A. Roll Call B. Approval of Agenda C. Approval of Monthly Reports:

Recreation Reports Revenue and Expenditure Report

D. Fund 80 Conversation Update E. 2018 – Budget Direction Update F. Friends of Waupaca Parks G. Rotary Riverview Planning Process H. Continued Conversation on Adding “Arts and Culture” to the Department Name

Any other Business Adjournment

Aaron Jenson Parks and Recreation Director

PLEASE NOTIFY THE CLERK’S OFFICE IF YOU ARE UNABLE TO ATTEND.

PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS.

407SchoolStreet|Waupaca,[email protected]

Phone:715.258.4435

Parks and Recreation Director’s Report – July 2017

Events:

July 4th: The Knights of Columbus held their annual Chicken BBQ at South Park following the 4th of July Parade.

South Park and Lakeside Memorial Cemetery were filled later that night for the fireworks over Shadow Lake.

July 22nd: The Waupaca Youth Softball Association ran a first time 17U tournament at Swan Park. This

tournament was a one day tournament with 7 teams playing on 2 of the 4 fields.

July 29th: Rotary Riverview Park played host to the Summer Block Party. This event was a joint effort between

the City of Waupaca, Chamber of Commerce and Waupaca King and In‐between. The event included a free

community picnic, food trucks, fishing pole drawings (sponsored by Walleye’s for Kids), mini golf, a craft beer

walk and live music.

Parks:

Capital purchases of a pick‐up truck and a cemetery mower were approved by council at the July 18th meeting.

Those items were ordered the next day and we expect them to be available for use in the upcoming weeks.

Meetings have been held with Youth Baseball and Youth Softball Association who are once again looking to

invest fundraising dollars back into Swan Park. There are a number of projects being discussed as staff is working

on pricing and feasibility for each.

CAP Services is continuing work at the Eco Park in the East Gate Subdivision. Staff has also reached out to

Rawhide project leader, Earl Schmoll, who has brought crews to work at the amphitheater every Wednesday

over the month of July. We have seen considerable progress in July and are nearing completion. Rawhide is

currently planning to complete the amphitheater project by August 9th. Rawhide’s crew works for free and only

asks the city to provide their crews lunch each day.

The tiled floors at Swan Park were refinished on Thursday July 28th in time for the Foundry Picnic on August 5th.

I would like to give our Parks Crew credit for their positivity in my request to help mow the school district

practice soccer fields while we use that facility for the youth soccer program through the end of August. The

school maintenance staff reached out for some relief as they have mower problems and extra work with the

new athletic complex.

Administration:

Individual meetings are being held to discuss budgets as we move forward in the 2018 budgeting process. Our

staff has also worked across departments with IT and DPW to confirm plans for future capital projects such as

security projects and seasonal truck replacements.

407SchoolStreet|Waupaca,[email protected]

Phone:715.258.4435

Staff has been in contact with numerous community members from varying community sectors to rejuvenate

the Friends of Waupaca Parks. We have a meeting set for Thursday, August 3rd at 6:15 PM following the Parks

and Recreation Board meeting. We look forward to having the new involvement and input moving forward.

Planning is in full swing for Fall O’ Rama and we are looking forward to what we hope to be another great year.

As a reminder, Fall O Rama is set for September 16th at South Park.

The Rotary Riverview Planning Committee members are set with our first meeting being on August 10th. Prior to

the first committee meeting I will be working with Ryan Peterson from RDG to conduct individual meetings with

each committee member. These will be held throughout the day on August 9th and early morning on August 10th.

The purpose of these meetings is to gather everyone’s candid thoughts about the project before it may get

steered into specific directions at the group level.

On July 24th I presented to the Joint Finance Committee for the Waupaca School District on our proposal to open

a Community Service Fund (Fund 80). This will be an ongoing discussion at a school board level. We also have a

meeting set for August 14th at 9:00 AM at the Farmington Town Hall to go over our current agreements and brief

them on what a Fund 80 scenario would look like. Representation from the Townships of Farmington, Waupaca,

Dayton and Lind will all be in attendance.

For Additional Information on Recreation and Senior Center Programs please refer to Andrew’s and Sara’s reports

included in the packet.

Senior Center Monthly Report July 2017

Membership: Approximately 669 (ActiveNet is showing numbers between 669 and 792)

Employee Update: The senior center is currently hiring a front desk and fitness instructor position. We have had some excellent candidates apply. I will be interviewing this week and next. The center hopes to fill the position in the month of August. I would still like the council to consider a wage review and an increase in hours for line staff. I feel it is necessary for the retention of employees.

Activities:

Pool League and Wii Bowling will resume in September Marie App will run another session of Watercolor Classes in August The Waupaca Senior Center is looking for people to join their team for the

Wau-King Together for Dementia Awareness Walk on Saturday, September 16th. Sign up at the front desk until August 25th.

Grant Update: The committee is working on plans to paint a mural on the bridge across from Serenity Park. Rick Graves from the paint store generously donated three 5 gallon containers of primer. We have some local artists assembled to create the design and paint. We did receive the grant for Sip and Swipe Café. I have gone through the first round of training. I will look to implement the program in September. The idea is to teach seniors to use tablets with very basic instruction. Then, those seniors that have learned the program become trainers to teach other seniors. We received 3 tablets as part of the grant.

Sara Reybrock, TRS Senior Center Coordinator

Current Month-2017

Money Type (All)

Accounts Sum of Amount

BP-Beer Permit | 100-44151-000 47.42$

RR-Rec Center Room Rental | 100-48216-000 565.21$

SD-Shelter Deposit | 100-23160-000 (1,546.39)$

SR-Shelter Rental | 100-44641-000 413.56$

YM-Youth Membership | 100-44626-000 98.64$

RC-Rec Center Concessions | 100-44181-000 140.16$

YP-Youth Programs | 100-44629-000 851.13$

SM-Senior Membership Fees | 100-44613-000 44.27$

AK-Adult Kickball | 236-44624-000 856.99$

ABB-Adult Baseball | 236-44622-000 (8.44)$

SW-Youth Swim Prog | 100-44625-000 1,437.88$

SC-Swan Concessions | 100-44182-000 4,499.87$

Grand Total 7,400.30$

Deposit Date (All)

Money Type (All)

Row Labels

YTD-Sum of

Amount

Sum of

Amount

(blank) 0.00%

BP-Beer Permit | 100-44151-000 $ 676.17 0.61%

Active Network $ 286.17 0.26%

Deposit Totals $ 390.00 0.35%

RR-Rec Center Room Rental | 100-48216-000 $ 8,157.08 7.38%


Deposit Totals $ 7,606.00 6.89%

SD-Shelter Deposit | 100-23160-000 $ 3,211.92 2.91%

Active Network $ 1,451.92 1.31%


SR-Shelter Rental | 100-44641-000 $ 9,532.31 8.63%



YM-Youth Membership | 100-44626-000 $ 1,824.76 1.65%



RC-Rec Center Concessions | 100-44181-000 $ 2,889.94 2.62%

Active Network $ (94.63) -0.09%


Fox River Vending $ 81.80 0.07%

AV-Adult Volleyball | 236-44623-000 $ 5,510.23 4.99%



YP-Youth Programs | 100-44629-000 $ 41,092.46 37.20%

Active Network $ 35,149.46 31.82%


AB-Adult Basketball |236-44621-100 $ (13.13) -0.01%

Active Network $ (13.13) -0.01%

SM-Senior Membership Fees | 100-44613-000 $ 1,040.23 0.94%



SP-Senior Programs | 100-44615-000 $ 36.56 0.03%


AK-Adult Kickball | 236-44624-000 $ 2,148.33 1.94%



DO-Donations - Parks | 210-48550-100 $ 560.00 0.51%


Donation $ 200.00 0.18%

ABB-Adult Baseball | 236-44622-000 $ 5,417.04 4.90%



SW-Youth Swim Prog | 100-44625-000 $ 7,550.95 6.84%



SC-Swan Concessions | 100-44182-000 $ 20,820.77 18.85%


Deposit Totals $ 20,108.31 18.20%

Grand Total $110,455.62 100.00%

FOR 7 MONTHS ENDING JULY 31, 2017

CITY OF WAUPACAREVENUES AND EXPENDITURES COMPARED TO BUDGET

VARIANCEBUDGETAMOUNTCurrent YTD

% OFBUDGET

GENERAL FUND

100-55131-102-000 $10,242.26$25,123.00$14,880.74$1,384.15 59.23%SR CITIZENS: WAGES

100-55131-104-000 $14,716.42$26,390.00$11,673.58$1,371.29 44.23%SR CITIZENS: PT WAGES

100-55131-116-000 $692.70$1,708.00$1,015.30$94.12 59.44%SR CITIZENS: PT RETIRE

100-55131-118-000 $1,905.03$3,940.00$2,034.97$210.81 51.65%SR CITIZENS: SOCIAL SECURITY

100-55131-122-000 $19.52$45.00$25.48$3.40 56.62%SR CITIZENS: LIFE INS

100-55131-202-000 $896.00$1,100.00$204.00$120.00 18.55%SR CITIZENS: TRAINING

100-55131-207-000 $714.57$1,000.00$285.43$7.65 28.54%SR CITIZENS: MAINT OF EQUIP

100-55131-216-000 $225.00$2,000.00$1,775.00$0.00 88.75%SR CITIZENS: POSTAGE

100-55131-217-000 $275.00$400.00$125.00$0.00 31.25%SR CITIZENS: MEMBERSHIP & DUES

100-55131-230-000 $173.30$300.00$126.70$0.00 42.23%SR CITIZENS: AWARDS

100-55131-231-000 $278.76$1,500.00$1,221.24$731.69 81.42%SR CITIZENS: EQUIP

100-55131-253-000 $908.22$1,000.00$91.78$0.00 9.18%SENIOR: PROMOTIONAL MATERIA

100-55131-254-000 $209.00$20,000.00$19,791.00$3,240.00 98.96%SENIOR: TRIPS

100-55131-301-000 $3,040.29$5,500.00$2,459.71$404.77 44.72%SR CITIZENS: SUPPLIES

100-55211-102-000 $43,834.00$99,300.00$55,466.00$7,636.80 55.86%REC ADMIN: WAGES

100-55211-103-000 $2,800.00$2,800.00$0.00$0.00 0.00%REC ADMIN: OVERTIME

100-55211-104-000 $15,130.64$35,525.00$20,394.36$2,745.60 57.41%REC ADMIN: PT WAGES

100-55211-116-000 $915.32$2,345.00$1,429.68$186.69 60.97%REC ADMIN: PT RETIRE

100-55211-118-000 $4,444.47$10,312.00$5,867.53$775.66 56.90%REC ADMIN: SOCIAL SECURITY

100-55211-119-000 $4,878.86$8,900.00$4,021.14$538.00 45.18%REC ADMIN: RETIREMENT (R)

100-55211-121-000 $6,241.70$22,760.00$16,518.30$2,395.38 72.58%REC ADMIN: GRP HLTH INS

100-55211-122-000 $60.80$148.00$87.20$13.04 58.92%REC ADMIN: LIFE INS

100-55211-123-000 $221.86$530.00$308.14$44.02 58.14%REC ADMIN: INC PROTECT

100-55211-202-000 ($1,029.83)$1,500.00$2,529.83$636.70 168.66%REC ADMIN: TRAINING

100-55211-206-000 $1,247.21$1,500.00$252.79$6.11 16.85%REC ADMIN: TELEPHONE

100-55211-207-000 $500.00$500.00$0.00$0.00 0.00%REC ADMIN: MAINT OF EQUIP

100-55211-214-000 ($97.99)$1,500.00$1,597.99$0.00 106.53%REC ADMIN: REPRODUCTION

100-55211-215-000 ($989.00)$1,500.00$2,489.00$1,629.00 165.93%REC ADMIN: ADVERTISING

100-55211-217-000 ($377.91)$500.00$877.91$0.00 175.58%REC ADMIN: MEMBERSHIP & DUES

100-55211-228-000 $420.00$600.00$180.00$0.00 30.00%REC ADMIN:RECRUITE PERSONNEL

100-55211-268-000 $1,075.00$3,000.00$1,925.00$275.00 64.17%REC ADMIN: CAR /CELL PHONE

PAGE: 107/28/2017 08:38


% OFBUDGET

GENERAL FUND

REC ADMIN: CAR /CELL PHONE

100-55211-301-000 $569.83$2,000.00$1,430.17$0.00 71.51%REC ADMIN: SUPPLIES

100-55212-104-000 $4,198.08$12,500.00$8,301.92$4,541.22 66.42%YOUTH PROGS: PT WAGES

100-55212-116-000 ($21.34)$0.00$21.34$0.00 100.00%YOUTH PROGS: PT RETIRE

100-55212-118-000 ($134.94)$955.00$1,089.94$497.38 114.13%YOUTH PROGS: SOCIAL SECURITY

100-55212-217-000 ($190.00)$1,700.00$1,890.00$0.00 111.18%YOUTH PROGS: MEMBERSHIP & DUES

100-55212-230-000 $1,000.00$1,000.00$0.00$0.00 0.00%YOUTH PROGS: AWARDS

100-55212-231-000 $4,062.81$7,000.00$2,937.19$0.00 41.96%YOUTH PROGS: EQUIP

100-55212-232-000 $12,300.00$19,000.00$6,700.00$2,130.00 35.26%YOUTH PROGS: REFEREE,UMPS, ETC

100-55212-253-000 $4,938.79$20,000.00$15,061.21$5,091.11 75.31%YOUTH PROGS: SWAN CONCESSIONS

100-55212-255-000 $34,377.00$50,000.00$15,623.00$0.00 31.25%YOUTH PROGS: PROG PROVIDERS

100-55212-301-000 $4,269.76$8,000.00$3,730.24($451.60) 46.63%YOUTH PROGS: SUPPLIES

100-55215-104-000 $20,553.25$40,397.00$19,843.75$2,582.80 49.12%YOUTH CTR: PT WAGES

100-55215-110-000 $1,200.00$1,200.00$0.00$0.00 0.00%YOUTH CRT: PTO

100-55215-116-000 $612.59$1,334.00$721.41$88.05 54.08%YOUTH CTR: PT RETIRE

100-55215-118-000 $1,613.06$3,182.00$1,568.94$197.59 49.31%YOUTH CTR: SOCIAL SECURIT

100-55215-209-000 $60.00$60.00$0.00$0.00 0.00%YOUTH CTR: INS & BONDING

100-55215-301-000 $866.12$1,500.00$633.88$30.00 42.26%YOUTH CTR: SUPPLIES

100-55216-101-000 ($530.25)$0.00$530.25$0.00 100.00%REC BLDG: SALARIES

100-55216-104-000 $21,653.23$35,769.00$14,115.77$1,482.51 39.46%REC BLDG :PARTTIME

100-55216-116-000 $1,216.95$2,432.00$1,215.05$117.06 49.96%REC BLDG : PT RETIRE

100-55216-118-000 $1,550.19$2,736.00$1,185.81$113.42 43.34%REC BLDG : SOCIAL SECURITY

100-55216-122-000 $10.97$15.00$4.03$1.07 26.87%REC BLDG: LIFE INS

100-55216-203-000 $15,891.35$26,000.00$10,108.65$172.96 38.88%REC BLDG: HEAT

100-55216-204-000 $17,711.38$28,000.00$10,288.62$2,535.40 36.75%REC BLDG: ELECTRICITY

100-55216-205-000 $3,260.92$7,000.00$3,739.08$628.96 53.42%REC BLDG: WATER SEWER

100-55216-206-000 $948.58$3,200.00$2,251.42$179.52 70.36%REC BLDGCENTER: TELEPHONE

100-55216-207-000 $1,566.78$2,400.00$833.22$76.43 34.72%REC BLDG: MAINT OF EQUIP

100-55216-208-000 $5,332.19$11,500.00$6,167.81$163.00 53.63%REC BLDG: MAINT OF FACILITIES

100-55216-211-000 $737.92$1,400.00$662.08$55.16 47.29%REC BLDG: CONTRACT SERVICES

100-55216-231-000 $1,636.27$2,000.00$363.73$0.00 18.19%REC BLDG: EQUIP

100-55216-239-000 ($759.00)$0.00$759.00$759.00 100.00%REC BDLG: 415 SCHOOL -MNT

100-55216-244-000 $606.29$2,000.00$1,393.71$277.50 69.69%REC BLDG: ELEVATOR

100-55216-245-000 $1,000.00$1,000.00$0.00$0.00 0.00%REC BLDG: FIRE ALARM

100-55216-247-000 $800.00$800.00$0.00$0.00 0.00%REC BLDG: SPRINKLER SYSTEM

100-55216-248-000 $6,152.15$11,500.00$5,347.85$0.00 46.50%REC BLDG: AIR SYSTEM HVAC

100-55216-253-000 $3,066.91$4,500.00$1,433.09$0.00 31.85%REC BLDG: CONCESSIONS

100-55216-301-000 $2,851.66$4,500.00$1,648.34$5.97 36.63%REC BLDG: SUPPLIES

PAGE: 207/28/2017 08:38


% OFBUDGET

GENERAL FUND

100-55221-104-000 $18,640.95$59,000.00$40,359.05$23,776.92 68.41%BEACHES: PT WAGES

100-55221-118-000 $1,426.54$4,514.00$3,087.46$1,818.92 68.40%BEACHES: SOCIAL SECURITY

100-55221-205-000 $3,707.29$1,500.00($2,207.29)($2,659.04) (147.15%)BEACHES: WATER SEWER

100-55221-206-000 $351.98$585.00$233.02$42.00 39.83%BEACHES: TELEPHONE

100-55221-208-000 $780.05$1,000.00$219.95$10.95 22.00%BEACHES: MAINT OF FACILITIES

100-55221-301-000 ($480.77)$2,000.00$2,480.77$1,259.60 124.04%BEACHES: SUPPLIES

100-55411-102-000 $25,878.82$51,765.00$25,886.18$3,961.60 50.01%PARKS: WAGES

100-55411-103-000 ($80.96)$500.00$580.96$118.93 116.19%PARKS: OVERTIME

100-55411-104-000 $17,877.20$39,000.00$21,122.80$9,056.44 54.16%PARKS: PT WAGES

100-55411-112-000 $629.85$700.00$70.15$9.17 10.02%PARKS: UNIFORMS

100-55411-118-000 $3,360.50$6,981.00$3,620.50$975.43 51.86%PARKS: SOCIAL SECURITY

100-55411-119-000 $1,616.28$3,554.00$1,937.72$277.47 54.52%PARKS: RETIREMENT (R)

100-55411-121-000 $6,225.83$15,414.00$9,188.17$1,429.23 59.61%PARKS: GRP HLTH INS

100-55411-122-000 $30.30$60.00$29.70$4.54 49.50%PARKS: LIFE INS

100-55411-123-000 $160.12$325.00$164.88$25.69 50.73%PARKS: INC PROTECT

100-55411-125-000 $2,250.00$2,250.00$0.00$0.00 0.00%PARKS: HLTH INS DEDUCTIB

100-55411-202-000 $295.79$500.00$204.21$0.00 40.84%PARKS: TRAINING

100-55411-203-000 $732.23$1,500.00$767.77$10.69 51.18%PARKS: HEAT

100-55411-204-000 $16,165.77$24,000.00$7,834.23$159.24 32.64%PARKS: ELECTRICITY

100-55411-205-000 $12,010.78$15,000.00$2,989.22($997.58) 19.93%PARKS: WATER SEWER

100-55411-206-000 $1,040.40$2,500.00$1,459.60$126.22 58.38%PARKS: TELEPHONE

100-55411-207-000 ($3,406.23)$2,000.00$5,406.23$798.58 270.31%PARKS: MAINT OF EQUIP

100-55411-208-000 $12,395.12$19,000.00$6,604.88$1,228.50 34.76%PARKS: MAINT OF FACILITIES

100-55411-210-000 ($19.47)$0.00$19.47$0.00 100.00%PARKS: PROF SERVICES

100-55411-211-000 $3,586.00$5,000.00$1,414.00$0.00 28.28%PARKS: CONTRACT SERVICES

100-55411-231-000 $7,700.00$8,000.00$300.00$0.00 3.75%PARKS: EQUIP

100-55411-272-000 $3,925.44$5,500.00$1,574.56$187.31 28.63%PARKS: MAINT OF VEHICLES

100-55411-301-000 $7,189.06$16,000.00$8,810.94$709.81 55.07%PARKS: SUPPLIES

100-55411-312-000 $5,358.60$8,500.00$3,141.40$1,614.15 36.96%PARKS: GASOLINE

100-55411-313-000 $1,385.11$2,500.00$1,114.89$313.80 44.60%PARKS: DIESEL FUEL

100-57711-102-000 $32,217.56$42,646.00$10,428.44$3,140.80 24.45%CEM: WAGES

100-57711-112-000 ($414.04)$300.00$714.04$13.15 238.01%CEM: UNIFORMS

100-57711-118-000 $2,369.62$3,263.00$893.38$267.04 27.38%CEM: SOCIAL SECURITY

100-57711-119-000 $2,105.86$2,900.00$794.14$237.38 27.38%CEM: RETIREMENT (R)

100-57711-121-000 $5,085.00$5,985.00$900.00$300.00 15.04%CEM: GRP HLTH INS

100-57711-122-000 $97.20$100.00$2.80$2.80 2.80%CEM: LIFE INS

100-57711-123-000 $245.00$245.00$0.00$0.00 0.00%CEM: INC PROTECT

PAGE: 307/28/2017 08:38


% OFBUDGET

GENERAL FUND

100-57711-126-000 ($150.00)$0.00$150.00$0.00 100.00%CEMETERY: DEF COMP HLTH

100-57711-202-000 $969.49$1,000.00$30.51$0.00 3.05%CEM: TRAINING

100-57711-203-000 $950.00$950.00$0.00$0.00 0.00%CEM: HEAT

100-57711-204-000 $129.51$325.00$195.49$40.55 60.15%CEM: ELECTRICITY

100-57711-205-000 $291.90$625.00$333.10$69.75 53.30%CEM: WATER SEWER

100-57711-207-000 $881.39$2,000.00$1,118.61$368.51 55.93%CEM: MAINT OF EQUIP

100-57711-208-000 $507.96$1,000.00$492.04$0.00 49.20%CEM: MAINT OF FACILITIES

100-57711-268-000 $300.00$500.00$200.00$50.00 40.00%CEM: CAR/CELL PHONE

100-57711-272-000 $743.81$1,000.00$256.19$46.88 25.62%CEM: MAINT OF VEHICLES

100-57711-301-000 $481.44$750.00$268.56$0.00 35.81%CEM: SUPPLIES

100-57711-313-000 $0.00$0.00$0.00$0.00 100.00%CEM: DIESEL FUEL

$962,543.00$94,519.82 $476,448.02 49.50%$486,094.98TOTAL

$476,448.02$94,519.82 $962,543.00 $486,094.98 49.50%TOTAL FUND EXPENDITURES

($962,543.00)($94,519.82) ($476,448.02) 49.50%($486,094.98)NET REVENUES OVER EXPENDITURES

PAGE: 407/28/2017 08:38

Documents

Agenda - City of Waupaca, WI · 8/3/2017 · We look forward to having the new involvement and input moving forward. ... Pool League and Wii Bowling will resume in September