AGENDA CITY OF AUGUSTA Packets/09-18-17.pdf · 2019-04-22 · AGENDA CITY OF AUGUSTA Council Meeting September 18, 2017 7:00 P.M. “Augusta – Where the metro’s edge meets the

AGENDA CITY OF AUGUSTA

Council Meeting September 18, 2017

7:00 P.M. “Augusta – Where the metro’s edge meets the prairie’s serenity offering the perfect blend

of opportunity and proximity for living, commerce and culture.”

A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. PRAYER

Pastor Keith Cross, First Christian Church

D. MINUTES

1. SEPTEMBER 5, 2017 CITY COUNCIL MEETING MINUTES Approval of minutes for September 5, 2017 City Council meeting. a) Council Motion/Vote

E. APPROPRIATION ORDINANCE

1. ORDINANCE(S) Consider approval of Appropriation Ordinance #9 dated 9/06/17. a) Council Motion/Vote

F. VISITORS

1. Justin Smith, representing the Kansas Army National Guard 226th Engineer Company, will be present to award a recognition plaque to the Augusta Department of Public Safety in honor of the working relationship.

2. Melissa Nesmith and Troy Palmer will be present to discuss their new business downtown, Line X, and to appeal the decision by the Main Street Committee to not allow installation of the Line X sign on the small building just south of the Frisco Depot.

3. Priscilla Templin, representing the Augusta Historical Museum, will be present to request approval for their annual Elmwood Cemetery Tour to be held October 28, 2017.

4. Call for Other Visitors. (Visitors may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda – 5 minute limit).

G. BUSINESS

1. ENGINEERING SERVICES AGREEMENT WITH AQUATECH ENGINEERING FOR DESIGN ENGINEERING, BIDDING, CONSTRUCTION ENGINEERING, AND CONSTRUCTION OBSERVATION SERVICES RELATED TO WASTEWATER TREATMENT PLANT SCADA SYSTEM Consider approval an engineering services agreement with AquaTech Engineering in the not-to-exceed amount of $83,000 for design engineering, bidding, construction engineer, and construction observation services related to the Wastewater Treatment Plant SCADA system.

a) Staff Report b) Council Motion/Vote

2. UPDATE ON THE CONDEMNATION PROCESS OF A DETACHED

RESIDENTIAL GARAGE STRUCTURE LOCATED AT 1117 NORTH SCHOOL STREET Receive an update from staff regarding the condemnation process at 1117 North School Street for a detached residential garage structure pursuant to the provisions of K.S.A 12-1750 et seq. Consider approval of low bid for demolition of the structure from Alan’s Excavating for $2,500.

a) Staff Report b) Council Motion/Vote

3. T-HANGAR DEVELOPMENT AT AUGUSTA MUNICIPAL AIRPORT

Provide staff direction regarding development of T-Hangars at Augusta Municipal Airport. Consider authorizing staff to submit a grant application to the Kansas Department of Transportation to request funding for the taxi lane extensions as part of the T-Hangar development project; Consider authorizing submittal of a KDOT grant for financial assistance with taxilane construction.

a) Staff Report b) Council Discussion c) Council Motion/Vote

H. MATTERS FROM/FOR COUNCIL

1. Schedule a Work Session for October 9th, 2017 at 6:00 p.m. to discuss plans

for construction of new Public Works Facility.

2. Discuss initial schedule for conducting the City Manager’s annual evaluation.

3. Call for Other Matters. (Council members may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda)

I. INFORMATIONAL MEMORANDUM J. ADJOURNMENT

CITY COUNCIL SEPTEMBER 5, 2017

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on September 5, 2017, with Mayor Matt C. Childers presiding. Council present were Jason Lowery, Cale Magruder, Paul Belt, Mike Rawlings, Tom Leffler, Ron Reavis and Justin Londagin. Councilwoman Crum was absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims and City Clerk Erica Jones. Visitors present were: Environmental Inspector Travis Combes, Belinda Larsen, Olivia Haselwood, Connie Thurman, John Black, Pastor Keith Cross, Kathy Cross, Johnna Smith, Ashlee Sims, Maddy Sims, Keaton Sims, Brooklynn Sims, Elmer Simon and Robert Davis.

Pledge of Allegiance

Prayer: Pastor Keith Cross, First Christian Church, gave the invocation.

Minutes: Leffler made a motion to approve the minutes from the August 21, 2017 City Council meeting. Belt seconded the motion. Motion carried without opposition.

Ordinance 8A: Leffler made a motion to approve Ordinance #8A dated 8/23/2017. Rawlings seconded the motion. Motion carried without opposition.

Visitors: Presentation of certificates and prizes to the 2017 Adopt-A-Pot Contest Award Winners: 1st Place Ashlee

Sims, 2nd Place Johnna Smith, and 3rd Place Madrigal & Associates.

Business: Proposal From Vogts-Parga Construction, LLC For Full Depth Crack Repair at Augusta Municipal

Airport: Reavis made a motion to accept the Airport Advisory Board's recommendation to approve the proposal from Vogts-Parga Construction, LLC for full depth crack repair on the south end of Runway 18/36 as part of the Kansas A irport Improvement Program in the amount of $78,685. Belt seconded the motion. Motion carried without opposition.

Londagin made a motion to approve the proposal from Alfred Benesch & Co. for construction engineering services in the amount of $6,315. Rawlings seconded the motion. Motion carried without opposition.

Update on the Condemnation Process of a Detached Residential Garage Structure Located at 244 East 12th Avenue: Council received an update from staff regarding the condemnation process at 244 East 12th Avenue for a detached residential garage structure pursuant to the provisions of K.S.A. 12-1750 et seq. Londagin made a motion to table further condemnation action until November 20, 2017. Lowery seconded the motion. Motion carried without opposition.

Update on the Condemnation Process of a Detached Residential Garage Structure Located at 1117 North School Street: Council received an update from staff regarding the condemnation process at 1117 North School Street for a detached residential garage structure pursuant to the provisions of K.S.A. 12-1750 et seq. Lowery made a motion to table further condemnation action until September 18, 2017. Leffler seconded the motion. Motion carried without opposition.

Update on Business Items from the August 22, 2017 Park Advisory Board Meeting: Council received an update from staff regarding the Park Advisory Board's consideration to install gates around the north and west side of Augusta City Lake. Sims stated that the Park Advisory Board voted unanimously against installing gates at Augusta City Lake. Reavis made a motion to accept the recommendation from the Park Advisory Board not to install gates at Augusta City Lake. Belt seconded the motion. Motion carried with Leffler voting in opposition.

Rawlings made a motion to approve Resolution 2017-42 tenninating the catch-and-release fishing restrictions effective October PI, 2017 at Augusta City Lake for Walleye, Bass and Channel Cat while enforcing creel limits and minimum length restrictions as specified by the Kansas Department of Wildlife, Parks and Tourism. Lowery seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Londagin: Railroad Quiet Zones. Londagin stated he started looking into railroad quiet zones. He stated

that quiet zones require you to increase the safety mechanisms for the crossings in town. Londagin stated that Derby is spending $34,470 for a study to detennine the cost and requirements for having railroad quiet zones. He asked if there is interest from the governing body in allowing Shaw to include $35,000 in the 2019 Budget for a study. He stated there are state and federal grants available to help pay for the required improvements. Childers stated the hotel has contacted the city about quiet zones as well. He stated there are other communities in Kansas with established quiet zones. There was a consensus to continue this conversation in 2018 as part of the 2019 Budget process.

Londagin: EF A Adjustments. Londagin recommended a new EF A rate based on a three-year average so that the base rate increases but there are not as big fluctuations from month to month. He said if there is a month with a credit then there would be zero EF A that month and if the City ended up with more funds than needed at the end of the year then the credit would be divided up amongst the customers as a one-time credit on their bill. There was a broad consensus from the governing body to explore this in more detail at a utility rate work session.

Leffler: Leffler said the nails have yet to be picked up from the bonfire last week. Leffler stated there are ditches and properties at 5th and Grove owned by the City not being mowed. Leffler stated there are signs up about no fishing from bridges, but he cannot find anything in City Code that states you cannot do that. Shaw stated staff could provide more detail about that.

Leffler stated we need to budget money for cyber security. He said not just at City Hall because our water system and sewer system can be hacked. He also stated that all employee records, social security etc., are on our Human Resources computer. Leffler stated he would like to include money for this in the budget. He stated that while it is expensive, the consequences of not taking care of it is very expensive. He stated it is not just the security software, but also the training of staff. Londagin stated that there was $500,000 lost by Sedgwick County because of a security breach.

Londagin: Londagin asked if the Street Dept. could look at Ohio from David to the north city limits. He stated that there are several potholes and it is deteriorating rapidly.

Executive Session: At 8:00 p.m. Lowery made a motion to go into executive session for 40 minutes to discuss matters related

to the perfonnance of a nonelected City employee pursuant to the "discuss personnel matters of

City of Augusta Council Minutes September 5, 2017 Page 2

nonelected personnel" justification for executive meetings under the Kansas Open Meetings Act, K.S.A. 75-4319(b)(I), and to invite in City Manager Josh Shaw and City Attorney Austin Parker. The open meeting will reconvene in the Council Chambers at 8:40 p.m. Londagin seconded the motion. Motion carried without opposition.

At 8:40 p.m., Lowery made a motion to exit executive session with no action being taken. Londagin seconded the motion. Motion carried without opposition.

Adjourn: At 8:41 p.m., Londagin made a motion to adjourn. Leffler seconded the motion. Motion carried without opposition.

eZ Lcf cf5(f'rf ~ "' City Clerk

City of Augusta Council Minutes September 51 2017 Page 3

1

City of Augusta

AlP Warrant Register

ORDINANCE"9 (09/06/2017) For checks after: 08/24/2017

PO Number Vendor Nu Claimant Name PO Description Warrant N, Warrant Amt Fund FundAmt

0000164915 3201 YMCA MEMBERSHIP FEE 65753 $ 458.43 09-3600 $ 283.43

20-4500 $ 37.50

40-6100 $ 62.50

40-6200 $ 25.00

40-6300 $ 25.00

50-7000 $ 25.00

0000164923 0682 DELTA DENTAL PLAN OF KANSAS DENTAL INSURANCE 65754 $ 13,178.15 09-3600 $ 7,290.49

15-4100 $ 423.16

20-4500 $ 816.10

30-5100 $ 266.88

30-5200 $ 247.60

30-5300 $ 305.56

40-6100 $ 1,281.46

40-6200 $ 679.80

40-6300 $ 647.92

50-7000 $ 983.38

70-7100 $ 235.80

0000164932 3368 ASHLEE SIMS OTHER COMM-SP PARKS 65755 $ 250.00 06-3300 $ 250.00

0000164933 3369 JOHNNA SMITH OTHER COMM-SP PARKS 65756 $ 200.00 06-3300 $ 200.00

0000164934 0613 MADRIGAL & ASSOCIATES, INC OTHER COMM-SP PARKS 65757 $ 150.00 06-3300 $ 150.00

0000164935 0977 KANSAS DEPT OF TRANSPORTATION MATCHING FUNDS-S OHIO ST PJ 65758 $ 110,250.00 80-8050 $ 110,250.00

0000165008 1774 AIRNAV, LLC SUBS&MEMB-A/P 65759 $ 1,089.00 70-7100 $ 1,089.00

0000164985 0334 AMERICAN FAMILY DEDUCTION-P/R 9/6/17 65760 $ 1,928.28 37-0000 $ 1,928.28

0000164964 1535 AMERIPRIDE SERVICES INC BLDG & GRND SUPP-SPCC 65761 $ 105.62 15-4100 $ 105.62

0000164921 3367 ARMSCOR CARTRIDGE INC DEPART EQUIP-SAFETY 65762 $ 1,605.00 01-1300 $ 1,605.00

0000165003 2369 ASCENT AVIATION GROUP, INC EQUIP LEASING-A/P 65763 $ 599.11 70-7100 $ 599.11

0000164963 1632 AT&T MONTHLY SERV 65764 $ 2,079.97 01-1200 $ 60.44

01-1300 $ 1,298.66

30-5200 $ 59.69

40-6100 $ 60.44

40-6200 $ 120.88

50-7000 $ 423.08

70-7100 $ 56.78

0000164962 0866 AT&T MOBILITY MONTHLY SERV 65765 $ 256.64 01-1300 $ 256.64

0000164939 0018 AUGUSTA ANIMAL CLINIC PROF SERV-ANIMAL CONTROL 65766 $ 2,666.50 01-1800 $ 2,666.50

0000164927 0773 AUGUSTA RENTAL CONST, CONST MATER, EQUIP LEAS 65767 $ 1,541.33 01-1500 $ 235.00

01-1600 $ 433.33

15-4100 $ 518.00

50-7000 $ 355.00

0000164975 0024 AUGUSTA SAW & MOWER EQUIP SUPP,OIL, BLDG & GRNDS 65768 $ 711.97 01-1400 $ 28.00

01-1500 $ 119.80

01-1600 $ 5.61

01-1900 $ 139.25

2

15-4100 $ 62.54

40-6200 $ 85.95

40-6300 $ 238.92

50-7000 $ 31.90

0000164944 0209 BRENNTAG SOUTHWEST INC CHEMICALS-WTR PROD 65769 $ 13,482.84 30-5200 $ 13,482.84

0000164908 0036 BU RURAL ELEC COOP ASS'N, INC MONTHLY SERV 65770 $ 600.10 01-1600 $ 553.14

30-5300 $ 46.96

0000165006 1638 BUTLER RURAL WATER DIST #5 WTR UTI LITES, BLDG&GRND SUPP 65771 $ 333.40 01-1600 $ 95.00

70-7100 $ 238.40

0000164988 0029 CITY -INSURANCE ACCOUNT DEDUCTION-P/R 9/6/17 65772 $ 2,028.59 37-0000 $ 2,028.59

0000164995 0070 CITY OF AUGUSTA PETTY CASH REIMBURSEMENT 65773 $ 134.53 01-1300 $ 17.50

30-5200 $ 50.00

40-6300 $ 42.03

50-7000 $ 25.00

0000164991 0333 COLONIAL LIFE & ACCIDENT DEDUCTION-P/R 9/6/17 65774 $ 152.37 37-0000 $ 152.37

0000164938 0682 DELTA DENTAL PLAN OF KANSAS DENTAL INSURANCE 65775 $ 6,386.23 09-3600 $ 3,666.28

15-4100 $ 144.86

20-4500 $ 408.05

30-5100 $ 66.72

30-5200 $ 123.80

30-5300 $ 164.64

40-6100 $ 640.73

40-6200 $ 339.90

40-6300 $ 300.24

50-7000 $ 424.97

70-7100 $ 106.04

0000164913 2019 DELTA ELECTRIC SUPPLY, INC BLDG & GRNDS SUPP-ELEC PROD 65776 $ 13.42 40-6200 $ 13.42

0000165000 3189 DIGITAL OFFICE SYSTEMS OFFICE EQUIP MAINT-SAFETY 65777 $ 12.32 01-1300 $ 12.32

0000164974 0226 DOONAN TRUCK & EQUIPMENT VEH MAINT, VEH SUPP-SANITATION 65778 $ 5,813.61 20-4500 $ 5,813.61

0000165004 2431 EASTON AVIATION, LLC PRINTED MATERIALS-A/P 65779 $ 15.10 70-7100 $ 15.10

0000164945 0507 ELECTRONIC SALES & SERVICE EQUIP SUPP-SANITATION 65780 $ 107.00 20-4500 $ 107.00

0000164946 2495 ELLIon EQUIPMENTCO EQUIP SUPP-SANITATION 65781 $ 47.38 20-4500 $ 47.38

0000164983 0168 EMPRISE BANK FWTH-P/R 9/6/17 65782 $ 37,715.95 37-0000 $ 37,715.95

0000164914 2416 GARVER FAA LAND ACQUISTION-A/P 65783 $ 7,839.25 84-8400 $ 7,839.25

0000164940 3325 HARRIS' DREAM CLEAN, LLC PROF SERV-ADMIN 65784 $ 1,000.85 01-1000 $ 1,000.85

0000164926 0302 HAWKS INTER-STATE BLDG/GRNDS MAINT-ADMIN, ELEC P 65785 $ 168.52 01-1000 $ 96.76

40-6200 $ 71.76

0000165001 0904 HD SUPPLY WATERWORKS, LTD WTR REPAIR SUPP, METERS-WTR 01 65786 $ 8,003.49 30-5300 $ 6,220.92

50-7000 $ 1,782.57

0000164961 0087 HIZEY SERVICE & SUPPLY, INC. EQUIP MAINT-ELEC PROD 65787 $ 43.79 40-6200 $ .43.79

0000165005 3278 HOME LUMBER-WINFIELD OTHER SERV-LlONS CLUB PJ 65788 $ 1,825.90 66-6670 $ 1,825.90

0000164960 1445 HYSPECO, INC. TOOLS, EQUIP MAINT-STR, PARKS 65789 $ 47.60 01-1400 $ 22.61

01-1500 $ 24.99

0000164986 0711 ICMA RETIREMENT TRUST -457 DEDUCTION-P/R 9/6/17 65790 $ 741.91 37-0000 $ 741.91

3

0000164952 0957 INTERSTATE BATIERY SYSTEMS TIRES & BATIERIES-WW 65791 $ 183.90 50-7000 $ 183.90

0000164959 0789 ISG TECHNOLOGY, LLC EQUIP LEASE-SAFETY 65792 $ 125.00 01-1300 $ 125.00

0000164982 0303 KPERS KPERS-P/R 9/6/17 65793 $ 27,684.60 37-0000 $ 27,684.60

0000164958 0074 KANSAS GAS SERVICE MONTHLY SERV 65794 $ 663.46 01-1000 $ 127.99

01-1400 $ 91.62

01-1500 $ 33.47

01-1800 $ 321.30

40-6200 $ 42.84

40-6300 $ 46.24

0000164941 2007 KANSAS ONE-CALL SYSTEMS, INC MONTHLY SERV 65795 $ 218.00 30-5100 $ 109.00

40-6100 $ 109.00

0000164989 0813 KANSAS PAYMENT CENTER DEDUCTION-P/R 9/6/17 65796 $ 811.87 37-0000 $ 811.87

0000164922 1250 KANSAS READY MIX CONST-SPCC 65797 $ 348.50 15-4100 $ 348.50

0000164957 0156 KANSAS TRUCK EQUIPMENT CO. VEH SUPP-STR 65798 $ 74.28 01-1400 $ 74.28

0000164947 0612 KATHY CAGLE PERS SUPP-WTR DIST 65799 $ 24.00 30-5300 $ 24.00

0000164956 2769 KNIPP EQUIPMENT INC BLDG & GRNDS MAINT-WW 65800 $ 1,338.58 50-7000 $ 1,338.58

0000164917 0108 KRIZ DAVIS COMPANY ELEC REPAIR SUPP, TOOLS-ELEC 0 65801 $ 2,686.14 40-6300 $ 2,686.14

0000165002 0245 KS ASSOC. OF CODE ENFORCEMENT EDUCATION-COMM DEVELOP 65802 $ 97.50 01-1200 $ 97.50

0000164984 0106 KS DEPT OF REVENUE ST WTH-P/R 9/6/17 65803 $ 5,064.16 37-0000 $ 5,064.16

0000164912 2804 LEASE FINANCE PARTNERS EQUIP LEASING-SAFETY 65804 $ 300.27 01-1300 $ 300.27

0000164992 2548 LEGALSHIELD DEDUCTION-P/R 9/6/17 65805 $ 44.60 37-0000 $ 44.60

0000164981 3285 LKQ MID-AMERICA AUTO PARTS, INC VEH SUPP-ELEC ADMIN 65806 $ 182.24 40-6100 $ 182.24

0000164916 0511 LOWE'S COMPANIES, INC BDLG & GRNDS MAINT, TOOLS 65807 $ 330.79 01-1600 $ 315.82

06-3300 $ 8.92

50-7000 $ 284.05

56-5610 $ (278.00)

0000164968 0142 MCCUNE HEATING & COOLING, INC BLDG & GRNDS SUPP-SANITATION 65808 $ 160.00 20-4500 $ 75.00

70-7100 $ 85.00

0000164971 2811 MERITAIN HEALTH INC HEALTH INSURANCE 65809 $ 35,048.48 39-3950 $ 35,048.48

0000164970 0535 MI-TE ELECTRIC STRUCT & IMPROV-WW RESERVE 65810 $ 3,466.51 01-1700 $ 65.00

47-4940 $ 3,233.51

50-7000 $ 168.00

0000164911 0428 MID KANSAS MARINE OTHER COMM-SFL 65811 $ 44.43 01-1600 $ 44.43

0000164967 0869 MID-CONTINENT SALES EQUIP MAINT-ELEC PROD 65812 $ 195.84 40-6200 $ 195.84

0000164966 0148 MID-STATES ENERGY WORKS EQUIP MAINT-ELEC PROD 65813 $ 305.22 40-6200 $ 305.22

0000164969 1572 MIDWEST TRUCK EQUIPMENT, INC EQUIP MAINT-SPCC 65814 $ 1,233.83 15-4100 $ 1,233.83

0000164990 3323 NC CHILD SUPPORT CENTRALIZED COLLEC DEDUCTION-P/R 9/6/17 65815 S 230.77 37-0000 $ 230.77

0000164979 0023 O'REILLY AUTOMOTIVE INC VEH SUPP, EQUIP SUPP, VEH MAIN 65816 $ 677.27 01-1300 $ 72.65

01-1500 $ 167.55

01-1600 $ 261.36

4

01-1900 $ 6.17

40-6100 $ 9.08

40-6200 $ 0.59

40-6300 $ 81.10

50-7000 $ 65.49

52-6400 $ 13.28

0000164980 0124 PACE ANALYTICAL PROF SERV-WW 65817 $ 2,280.00 50-7000 $ 2,280.00

0000164920 0164 PARKS MOTOR, INC VEH MAINT, VEH SUPP-WTR PROD, 65818 $ 590.32 01-1300 $ 87.08

30-5200 $ 503.24

0000164972 0948 PAVING MAINTENANCE SUPPLY CONST MATERIAL-SPCC 65819 $ 350.00 15-4100 $ 350.00

0000164950 3309 PAYCHEX OF NEW YORK, LLC PROF SERV 65820 $ 150.00 09-3600 $ 85.65

15-4100 $ 4.29

20-4500 $ 11.44

30-5100 $ 1.43

30-5200 $ 4.29

30-5300 $ 4.29

40-6100 $ 8.58

40-6200 $ 8.58

40-6300 $ 8.58

50-7000 $ 7.15

70-7100 $ 5.72

0000165007 2789 PEC PROF SERV-COMPHRENSIVE PLAN 65821 $ 14,750.00 58-5810 $ 14,750.00

0000164931 3366 PHIL'S HEATING, COOLING & ELECTRIC BLDG & GRNDS SUPP-ADMIN 65822 $ 867.92 01-1000 $ 867.92

0000164910 1867 PIXIUS COMMUNICATIONS, LLC MONTHLY SERV 65823 $ 139.00 01-1600 $ 139.00

0000164929 1090 POWERPLAN EQUIP MAINT-WW 65824 $ 1,500.00 50-7000 $ 1,500.00

0000164973 3305 PROFESSIONAL FLEET SERVICES EQUIP MAl NT, PROF SERV-SPCC 65825 $ 1,078.86 15-4100 $ 38.86

20-4500 $ 900.00

30-5300 $ 140.00

0000164996 2782 PROFESSIONAL TURF PRODUCTS, LP EQUIP MAl NT-PARKS 65826 $ 206.92 01-1500 $ 206.92

0000164951 0075 REDNECK TRAILER SUPPLIES EQUIP SUPP-CORPS LEVEE PJ 65827 $ 23.78 52-6400 $ 23.78

0000164987 2671 RELIANCE STANDARD LIFE INS CO DEDUCTION-P/R 9/6/17 65828 $ 398.80 37-0000 $ 398.80

0000164919 3263 RELIANCE STANDARD LIFE-BASIC INSURANCE 65829 $ 293.55 09-3600 $ 168.44

15-4100 $ 6.96

20-4500 $ 22.23

30-5100 $ 3.48

30-5200 $ 5.96

30-5300 $ 12.92

40-6100 $ 20.88

40-6200 $ 16.40

40-6300 $ 10.44

50-7000 $ 17.40

70-7100 $ 8.44

0000164977 3287 ROWLAND CUSTOM LAWN CARE OTHER SERV-COMM DEVELOPMENT 65830 $ 1,256.00 01-1200 $ 1,256.00

0000164925 1067 SCHNEIDER GRAIN & FEED SUPPLY OTHER COMM-SFL 65831 $ 46.00 01-1600 $ 46.00

0000164942 2785 SCHWAB EATON, PA 2016 PRIDE & PROGRESS PJ 65832 $ 17,685.00 56-5610 $ 17,685.00

0000164949 0657 SOUTHWIND OIL CORP GASOLINE, DIESEL FUEL 65833 $ 4,126.60 01-1200 $ 56.64

01-1400 $ 213.53

01-1500 $ 263.81

01-1900 $ 129.76

5

15-4100 S 213.51

20-4500 S 1,959.55

30-5100 S 32.95

30-5300 S 290.13

40-6100 S 32.95

50-7000 S 399.02

70-7100 S 534.75

0000164909 0195 STAN ION WHOLESALE ELEC CO ELEC REPAIR SUPP-ELEC DIST 65834 S 74.95 40-6300 S 74.95

0000164976 3071 STUKEY MOWER SALES EQUIP MAINT-SFL 65835 S 369.89 01-1600 S 369.89

0000164978 2655 SUMMITTRUCK GROUP EQUIP SUPP,EQUIP MAINT-STR,SPC 65836 S 824.06 01-1400 S 247.04

15-4100 S 449.77

40-6200 S 127.25

0000164994 0517 SUPERIOR RUBBER STAMP & SEAL OFFICE SUPP-CC 65837 S 29.50 01-1100 S 29.50

0000164930 2681 SUPERIOR VISION VISION INSURANCE 65838 S 1,445.24 09-3600 S 827.47

15-4100 S 44.52

20-4500 S 104.85

30-5100 S 9.54

30-5200 S 26.47

30-5300 S 57.24

40-6100 S 114.48

40-6200 S 83.71

40-6300 S 76.32

50-7000 S 66.78

70-7100 S 33.86

0000164993 1180 THE SHERWIN WILLIAMS CO- EL DORADO BLDG & GRNDS MAINT-SFL 65839 S 78.08 01-1600 S 78.08

0000164998 0882 THE VICTOR L PHILLIPS CO EQUIP MAINT-PARKS 65840 S 384.44 01-1500 S 384.44

0000164953 0686 TRUCK PARTS & EQUIPMENT, INC EQUIP SUPP, EQUIP MAINT-SPCC 65841 S 336.47 15-4100 S 41.62

40-6200 S 294.85

0000164999 2180 U.S. BANK EQUIPMENT FINANCE DEPT EQUIP-COMM DEVELOPMENT 65842 S 229.60 01-1200 S 229.60

0000164924 0222 UNIFIRST CORPORATION PERS SUPP-ELEC DIST, ELEC PROD 65843 S 1,351.51 01-1000 S 53.13

40-6200 S 725.24

40-6300 S 573.14

0000164948 0699 USA BLU E BOOK EQUIP MAINT-WTR DIST 65844 S 2,010.76 30-5300 S 2,010.76

0000164943 1127 VERIZON WIRELESS MONTHLY SERVICE 65845 S 320.08 01-1300 S 320.08

0000164936 0359 WESCO DISTRIBUTION, INC-4395-01 ELEC REPAIR SUPP-ELEC DIST 65846 S 10,076.56 40-6300 S 10,076.56

0000164928 0116 WESTAR ENERGY MONTHLY SERV 65847 S 2,154.01 01-1600 S 497.40

30-5200 S 38.35

40-6100 S 16.83

70-7100 S 1,601.43

0000164955 0248 WHITE STAR MACHINERY EQUIP SUP,EQUIP MAINT-STR,SPCC 65848 S 1,012.71 01-1400 S 149.67

15-4100 S 863.04

0000164997 0227 WICHITA TRACTOR CO EQUIP MAl NT-PARKS 65849 S 57.18 01-1500 S 57.18

0000164937 1167 WICHITA WINWATER WORKS WTR REPAIR SUPP-WTR DIST 65850 S 11,295.09 30-5300 S 10,852.16

50-7000 S 442.93

0000164965 2414 WINZER CORPORATION EQUIP MAINT-ELEC PROD 65851 S 472.15 40-6200 S 472.15

0000164918 3201 YMCA MEMBERSHIP FEE 65852 S 391.36 09-3600 S 228.86

20-4500 S 37.50

6

40-6100 $ 62.50 40-6200 $ 25.00 40-630.0 $ ·25.00 50-7000 $ 12.50

TOTAL $ 383,780.78

Fund

01 01 01 01 01 01 01 01 01 01 01 01

02

04

05

06

08

09

11

12

15

16

17

18

20

23

24

27

30 30 30

33

37

39

40 40 40 40

41

Dept

0000 1000 1100 1200 1300 1350 1400 1500 1600 1700 1800 1900

2900

3100

3200

3300

3500

3600

3800

3900

4100

4200

4390

4400

4500

5000

2440

2750

5100 5200 5300

5500

0000

3950

0000 6100 6200 6300

6800

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 8/24/2017

Description

REVENUE ADMINISTRATION CITY CLERK INSP SAFETY COURT STREET PARK SANTA FE LAKE SWIMMING POOL ANIMAL CONTROL CEMETERY

LIBRARY

SPECIAL ALCOHOL FUND

GUEST TAX

SPECIAL PARK

LIBR EMPL BENEFIT

EMPLOYEE BENEFIT

CEMETERY ENDOWMENT

STREET SALES TAX

SPECIAL CITY/COUNTY

CAPITAL IMPROVEMENTS

E-COMM/API LOANS

EMPLOYEE INSURANCE

REFUSE

SANITATION BOND/INT

EMERG COMM (2012)

ECONOMIC DEVELOPMENT

WATER ADMINISTRATION WATER PRODUCTION WATER DISTRIBUTION

WTR BONDS P & I

REVENUE

EMP HEALTH INSURANCE

REVENUE ELECTRIC ADMINISTRAT ELECTRIC PRODUCTION ELECTRIC DISTRIBUTIO

ELECTRIC RESERVE

Dept-Amt

$2,146.65 $29.50

$1,700.18 $4,095.20

$826.75 $1,493.16 $2,839.06

$65.00 $2,987.80

$275.18

$608.92

$12,550.62

$4,849.08

$10,340.21

$490.00 $14,542.24 $20,129.58

$76,801.90

$35,048.48

$2,601.67 $3,678.17

$14,912.58

Fund Total

$16,458.48

$608.92

$12,550.62

$4,849.08

$10,340.21

$35,161.82

$76,801.90

$35,048.48

$21,192.42

Fund

45

47

49

50 50

52

53

56

58

59

60

66

68

70

71

73

80

81

84

Dept

4380

4940

4950

7000 7050

6400

8500

5610

5810

5910

7500

6670

6880

7100

0000

7350

8050

8110

8400

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 8/24/2017

Description Dept-Amt

2002 ELECTRIC P&I

WASTEWTR RESERVE $3,233.51

WASTEWATER TREATMENT

WASTEWATER $10,816.70 WASTEWTR COLLECTION

CORP LEVEE $37.06

SALES TAX

2016 PRIDE&PROGRESS $17,407.00

COMPREHENSIVE PLAN $14,750.00

GIS MAPPING

BOND & INTEREST

LIONS CLUB PROJECT $1,825.90

DEPOT PROJECT

AUGUSTA AIRPORT $4,609.43

REVENUE

PUBLIC WORKS BLD PJ

SOUTH OHIO STREET $110,250.00

MARSH/DOG DONATION

FAA LAND ACQUISITION $7,839.25

Total:

Fund Total

$3,233.51

$10,816.70

$37.06

$17,407.00

$14,750.00

$1,825.90

$4,609.43

$110,250.00

$7,839.25

$383,780.78

ITEM NO. _ _ __ _

CITY OF AUGUSTA CITY COUNCIL AGENDA REPORT

Meeting Date:

Department:

Submitted By:

Prepared By:

Agenda Title:

BACKGROUND:

September 18, 2017

Administration

Josh Shaw, City Manager

Nancy Turnage, Executive Secretary

Visitors - Priscilla Templin, representing the Augusta Historical Museum, will be present to request approval for their annual Elmwood Cemetery Tour to be held October 28, 2017.

Attached for the Council' s review and consideration is an event planning form from the Augusta Historical Museum to conduct a Cemetery Tour which will be held October 28. Each year, the board selects several of Augusta's patrons or pioneers to celebrate and honor by telling their story through short re-enactments at each gravesite. The tour is very tasteful and informative and has been a huge success with the community.

This year, the groups will proceed around the old cemetery semi-circle. Charles Greenwell of Flying Bar G Ranch will precede the group with his horse and carriage. A few attendees will ride in the carriage. Mr. Greenwell has insurance that is on file with the City and also has a license to operate.

The Museum Staff work with the City's Sexton to ensure there are no issues. There are two separate tours at 5:00 and 7:00 p.m.

Departm~nt Head Approval Date: City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Event Planning Request Form

1

josh

Text Box

F3

City Clerk: (316) 775-4510 I City Manager: (316) 775-4510 I Community Development: (316) 775-45051 Public Safety: (316) 775-4500 I

Public Works: (316) 775-4507 City of Augusta 1113 East 6th Avenue 1 P.O. Box 489 1 Augusta, KS 67010

City of Augusta Event Planning Form This form must be submitted at least 30 days prior to the event for review by City

Departments and approval by the Governing Body.

Event Name

Event Date Start/End Times

Ita Pi' /11 i

Location of Event

Organization or Applicant Name

IAu V iii >1ft, 'Ih in rie.d M U.s GU/1Il,. ~3 Skk AifJA'&y I{S' b 70/0

Event Planner I Contact Person

Address

I

Contact On-call During Event Contact's Cell Phone

JMJe_ Illdihtas btJ~~;:teRs/c14r1- I ~/6 l3 OS - & 0 ~r ~ {

What time will event set-up begin? What time will tear down be complete?

Number of Event Staff

/0

Number of Spectators/ Attendees

q : IT1J

Total

//0

Please indicate if you are requesting permission to use one of the following city facilities (Some buildings and parks require fees and prior scheduling)

D Garvin Park

D Jim Brown Park

D Bill Reed Park

D Shryock Park

D Kerry Unrein Community Stage (Schedule/Fee)

D Gary W. Dryden Shelter

D Moyle Field

D Shryock Park Picnic Area (Schedule/Fee)

D Augusta Disc Golf Course

D Garvin Park Baseball Fields

Will there be restrictions on parking?

Will your event include food or retail sales?

Will your event include a park or trail?

Will your event include a parade or race?

Will your event use tents/canopies?

Will your event include fireworks or open fires?

Other (Police Escort, Traffic Control, Barricades, Trash/Recycle Containers)

o Yes

o Yes

o Yes

o Yes

o Yes

o Yes

o Yes

If "Yes" to previous question, please provide details below.

e'No

01'io

erN 0

cYNo

erN 0

O1\fo

~

STREET CLOSURE

Will your event require street closures? o Yes

If "Yes" please list the streets you are requesting to close

Have you contacted the residents / businesses 0 Yes affected by the street closure? If not, you will need to contact them after receiving approval from the Governing Body.

Did you have any issues when you contacted 0 Yes the residents / businesses about the street closure?

If "Yes" please explain

0'NIA

o No Q1\i/A

""If you are going to use paint to mark routes for runs/walks/bike rides on City streets, IT MUST be water soluble paint.""

Site Plan or Sketch (please aUach to this form): If you plan to have a parade or event involving the closure of streets, please provide a sketch of the parade route or sketch of the streets that you are requesting be closed for your event.

Please provide a detailed description of your even!:

erne-reF"} Fn?r.- ~ ~ &f1otclors ef!. Vj(LS;r-t'L ,/lrrn.urs C.vib fe.~senf' shOyT,/Iet.L (II /LtSiov,cee..( 'ifL{irfrtti-z.(j), .-to a.ifp~,cle.e-y q s iJJe. ,// .. rJL<iLJ. a;t;rlul'td .~<. @/ ~ t ~I??'f!.l-t?/F'~ .5 eIJ7 (- c'-i.rci e .

cJvw {e.s a:. ;(U./J ;J di 0-0. k(!f'j fj tfr G-. ~Mldl ()/i)L I!L e. c e.~~ "ffi,t-jro/-'f f!IL'fi. hrs: h()Y'se ?Vl4,d CJ) .. V'(LtA-;tc " If >Pet,.1 (V#<!.ltPC€-.e.6 wiJ..( r icle.. I h 'Me C.fjI.4" rc..OU {J., 11I·e,n..- t/J~[( iJ-e. +vJrJ -trruf/'s / 6f /h

tv. I] e' ~. /) tt i 15£

--Iv' tJjJut--ak. <

"'The City of Augusta will bill race organizers for police officer's overtime rate plus fringe benefits for each additional officer required as a result of an event to be held within the city. If no additional officers are required above normal shift levels, no charges will be assessed.'"

"'The event organizers agree to secure and maintain event liability insurance in a sum not less than $1 million and to provide a certificate of insurance coverage to the City PRIOR to the event. The City of Augusta shall be named as an "Additional Insured" for the event on the certificate.'·'

I, the undersigned, certify the statements and information included in this event form are true, accurate and complete to the best of my knowledge and belief.

Even~inator Signature Date

197' I tzl , r I

Please return this application and all supporting documents to:

Approved by the Augusta City Council

Initials

Augusta City Hall 113 East 6th Avenue

P.O. Box 489 Augusta, KS 67010

Phone: (316) 775-4510 Fax: (316) 775-4566

Date

--:;-:.''' CERTIFICATE OF LIABILITY INSURANCE I DATE (MNlJDDfYYYY) A~ ___ 09/01/2017

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER •

• I '-.I! the_ ' hol~er is an ~~~~~ONAL "NU:~~U, t~~he ~';Iicy,) C~~:i~ have "UUIIIUN,," • i ; or be If .11 ." , IIvn may reqUIre an A statement on this . , does not confer rights to the , holder in lieu of SrE

PRODUCER The Insurance Guys ' ~~:~ Dold

I r,\)~. Nol' 31b·( (O:\JO'IO 416 State Street . En" : .

AU9U~!llKS 67010 I NAICO

I ,Co. 118058 INSURED

Augusta Historical Society, Inc. Iln<II,onoo co. Ltd. 111000

303 State Street Augusta KS 67010

, TE 201709011RR?n"RRR

iNH6rc~T~g. v~~~;T~~~~NT~~G ANY R~g01~EMENT, TEi~6~ ~6'~g;:;;~~V6'FB:~~ 6~SNUT~6~ 6~EO~HER DOg~~~~TA:iv?~i ~~:p~~~ ~gL~6i~~~ CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAl[) CLAIMS,

'~~,\' TYPE' POLICY NUMBER ~~X! ~ LIMITS

~ GENERAL LIABILITY [~!~f"CIIRRENCE : : 1 ,nnn nnn

h CLAIMS-MADE 0 OCCUR 1nn nnn

A - IMEDEXP I. 5,000

Y N PHPK1601836 02/07/2017 02/07/2018 _ & AOV INJURY I • 1, --"""" It:=r"MIT APPLIES PER,

GENERAL Is ?,nnn nnn X PRO· 0 • enMPlnp AOO Is ?,nnn non ....:....:... POLICY JEer LOC

I OTHER, I· I LIABILITY I "'M', Is

- ANY AUTO liP" P"""I Is -OVVNED ,-- SCHEDULED liP'" ,,,ldeoll I $

~ AUTOS ONLY ~ AUTOS

~ HIRED NON-OVv'NED ; $ ~ AUTOS ONLY ~ AUTOS ONLY

S

~ UMBRELLA LIAS H OCCUR $

EXCESS lIAB I r.l I $

~s $

AND' " LIABILITY I x I ~f~TllTE I N I ~~H'

YIN I E.L $ 100,000 B '"" [ill INfA I

f Y"~d;'{ri~'" ~~l" N 37WECZN8220 02/07/2017 02/07/2018

LE.L. DISEASE - EA EMPI nm 1$ 100,000

I E.L. DISEASE ·PDLlCY LIMIT \ . "nn nnn ,

DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addition .. ! Remarks Schedule, may be attached If more space is required)

Re: 2017 Cemetery Walking Tour. With regard to the referenced event, the City of Augusta is an Additional Insured under the General Liability policy if required by written contract, written agreement or permit. All c overage is subject to policy terms, conditions, limitations and exclusions,

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

City of Augusta THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

PO Box 489 Augusta KS 67010-0489 AUTHORIZED REPRESENTATIVE -f' ... : .. -/

,I ),,~- /;1 f

I .~~ .. jL"""".J:,< ____ -. , ~.,..,-( __ .//~:'/l.-'<:'oe:"'<"\,,-~

© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD

ITEM NO.

1

Meeting Date: September 18, 2017

Department: Administration/Public Works

Submitted By: Josh Shaw, City Manager

Prepared By: Josh Shaw, City Manager

Agenda Title: Engineering Services Agreement with Aquatech Engineering for Design Engineering, Bidding, Construction Engineering, and Construction Observation Services Related to Wastewater Treatment Plant SCADA System

RECOMMENDED ACTION: Approval of an engineering services agreement with AquaTech Engineering in the not-to-exceed amount of $83,000 for design engineering, bidding, construction engineer, and construction observation services related to the Wastewater Treatment Plant SCADA system.

BACKGROUND: The current SCADA system at the wastewater treatment plant (WWTP) was installed as part of the plant’s original construction in the early 2000’s. It does not offer any centralized control aspect and only limited centralized monitoring. The current system also does not include any monitoring or control of the lift stations. The new SCADA system would replace the existing system and would also expand the functions to offer centralized control and monitoring of the treatment plant components and each of the lift stations. Upgrading the wastewater treatment plant’s SCADA system has been a major capital project need for more than a decade. The City began planning for the upgrade as early as 2010 when the WWTP SCADA was identified in the city’s first 5-year Capital Improvement Plan (CIP) document. The SCADA upgrade was scored as a medium priority project for the plant, ranking lower than the bar screening project that was completed about three years ago. Prior to the bar screening installation, the City utilized proceeds from the WWTP lawsuit to replace the plant’s vacuum drying beds with a new belt filter press. With those improvements now completed, upgrading the SCADA system is the last major step for the plant overhaul that was envisioned about decade ago. ANALYSIS: Attached for the Council’s review and consideration is an engineering services agreement with Aqua Tech Engineering for design engineering, bidding, construction engineer, and construction observation services related to the Wastewater Treatment Plant SCADA system. Aqua Tech provided


josh

Text Box

G1

ITEM NO.

2

engineering services for the belt filter press as well as the bar screening installation at our WWTP. Willis Wilson’s experience with and knowledge of our plant will provide tremendous assistance to staff in determining necessary equipment upgrades, integrating our various systems and components, and reviewing proposals from equipment vendors and SCADA programmers. On a preliminary basis, Willis has estimated a cost for the project as high as $950,000 depending on the scope of the equipment and facilities that we wish to integrate and the level of control and/or monitoring that is required. Willis Wilson will be in attendance at the meeting to answer any questions the Council may have regarding this project or the agreement. FISCAL IMPACT/FUNDING SOURCE: $950,000 in funding is provided in the 2018 Budget in the Wastewater Reserve Fund 47-4940-4420 for this project. However, there is also funding allocated in same line item for the 2017 Budget that staff is recommending be utilized to pay for the engineering services to initiate the project. This will allow the preliminary design engineering to be completed/near completion by the end of 2017 and for bidding and construction to be initiated earlier in 2018.

Department Head Approval Date: 09-14-17 City Manager Approval Date: 9-15-17 City Attorney Approval Date: Attachments (list in packet assembly order):

1. 2018 Budget – Wastewater Reserve Fund 47 2. Engineering Services Agreement

josh

Text Box

G1

City of Augusta2018 BudgetWastewater Reserve

Actual Actual Actual Budget Estimate ProposedFund 47 2014 2015 2016 2017 2017 2018

Revenue:3545 Transfer from WW Treatment 0 0 0 0 03545 Transfer from Wastewater Plant 200,000 150,000 150,000 50,000 300,000 250,000

Sub-Total 200,000$ 150,000$ 150,000$ 50,000$ 300,000$ 250,000$ 3001 Revenue Forward 255,859 239,826 357,973 507,973 507,973 757,973

Resources Available 455,859$ 389,826$ 507,973$ 557,973$ 807,973$ 1,007,973$

Total Expenditures 216,033$ 31,853$ -$ 450,000$ 50,000$ 950,000$

Final Balance Remaining 239,826$ 357,973$ 507,973$ 107,973$ 757,973$ 57,973$

Expenditures: 47-4940

Contractual Services4223 Engineering 37,903 0 0 0 0

Sub-Total 37,903$ -$ -$ -$ -$ -$

Capital Outlay4420 Structures & Improvements (1) 178,131 31,853 0 450,000 50,000 950,000

Sub-Total 178,131$ 31,853$ -$ 450,000$ 50,000$ 950,000$

Total Expenditures 216,033$ 31,853$ -$ 450,000$ 50,000$ 950,000$

Note: The purpose of the reserve fund was established for future improvements, major repairs and large capital purchases needed at the wastewater plant.

2018(1) SCADA System Upgrade; Polymer Mixing System ($20,000), Conveyor Belt ($10,000)

Page 54

1 of 11

AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES

This Agreement is hereby entered into by and between the City of Augusta, Kansas, a

municipal corporation (hereinafter “City”), and Aqua Tech Engineering Consultants, Chartered,

(hereinafter referred to as “Consultant”).

WHEREAS, the City desires to obtain professional engineering services related to the

Design, Bidding and Construction of a Supervisory Control and Data Acquisition (SCADA) system

for the Wastewater Treatment Plant and the seven lift stations of the City of Augusta, Kansas

(hereinafter referred to as “Project”); and,

WHEREAS, Consultant is a professional corporation, with local offices located at 518 State

Street, Augusta, Kansas 67010, licensed to provide professional engineering services in the state of

Kansas; and,

WHEREAS, Consultant is qualified, capable and prepared to perform the necessary

professional engineering services in connection with the Project as described in this Agreement.

NOW THEREFORE, for and in consideration of the mutual covenants and agreements

herein contained, the parties hereto agree as follows:

1. Engineering Services:

A. The term “Engineering Services” when used in this Agreement shall mean any and

all professional engineering services provided by Consultant in accordance with this

Agreement.

B. City agrees to retain and pay Consultant and Consultant agrees to perform and

complete the Services for the Project as set forth in Exhibit A to this Agreement and

incorporated herein by reference. The amount billed for all of consultant's services

will be based on the cumulative hours charged to the project during the billing period

by each of Consultant's employees in each classification times the Standard Hourly

Rate for each applicable billing classification, plus Reimbursable Expenses incurred

during the billing period. The Schedule of Standard Hourly Rates and Expenses is

attached as Exhibit C to this Agreement. Total compensation for all services

provided under this agreement, including reimbursable expenses, shall not exceed

2 of 11

$83,000, without prior written authorization by the City. Basic Services are

described in detail in Part 1 - Basic Services of Engineering Services, attached as

Exhibit A. In addition to the plans and contract document sets provided for bidding,

the Consultant shall provide the City with nine (9) complete sets of plans and

Contract Documents for execution as record sets and for contract administration.

C. The City reserves the right to direct revision of these Basic Services at the City’s

discretion. Consultant shall advise the City of additional costs and time delays, if

any, in performing the revision, before Consultant performs the revised services. If

revisions of these Basic Services are necessary due to Consultant’s error or omission,

Consultant shall provide the services and materials associated with such revisions, at

no additional cost to the City.

D. Consultant shall provide these Basic Services under this Agreement only upon

written request of the City, and only to the extent defined and required by the City.

Consultant shall not provide any services or materials not described by this

Agreement unless Consultant obtains prior written consent from the City. If the City

gives prior written consent for Additional Services as delineated in Part 2 -

Additional Services of Engineering Services, attached as Exhibit A, the City shall

compensate Consultant with a fee mutually agreed upon by the parties prior to any

performance of such Additional Services. Any services or materials provided by

Consultant without the City’s prior written consent shall be at Consultant’s own risk,

cost, and expense, and Consultant shall not make a claim for compensation from the

City for such work.

E. Engineer shall provide Resident Project Representative Services in accordance with

Exhibit D to this Agreement and that are incorporated herein by reference.

F. Owner shall have responsibilities as required by this Agreement, including those that

are included in Exhibit B to this Agreement that are incorporated herein by

reference.

2. Standard of Care

A. Consultant shall exercise the same degree of care, skill, and diligence in the

performance of all of the above-referenced Engineering Services for the City that is

3 of 11

ordinarily possessed and exercised by reasonable, prudent, and experienced

professional engineers under similar circumstances. At the City’s request, Consultant

shall re-perform all of these Engineering Services which fail to satisfy this standard

of care. If Consultant fails to possess and exercise such care, skill, and diligence in

providing any of these Engineering Services, Consultant shall be responsible to the

City for any resulting losses or damages.

B. Consultant represents it has all necessary licenses, permits, and certifications

required to perform these Engineering Services as described above and in Exhibit A.

C. Consultant shall comply with, and cause its sub-consultants to comply with,

applicable federal, state, and local laws, orders, rules, and regulations relating to the

performance of these Engineering Services.

D. Neither Consultant nor Consultant’s agents or employees shall discriminate against

any employee or applicant for employment in the performance of this Agreement

with respect to hiring, tenure, terms, conditions, or privileges of employment,

because of race, color, religion, sex, or national origin.

3. Compensation & Audit by City

A. As consideration for providing these Engineering Services, the City shall pay

Consultant, based on services actually provided, as detailed above, an amount not to

exceed $83,000.00. Consultant acknowledges and agrees that the total cost to

complete the Project shall not, in any way, exceed the listed amount without prior

written approval by the City.

B. Consultant shall submit an itemized invoice to the City on the first of each month

detailing the Engineering Services rendered and the hours charged to the project

during the billing period by each of Consultant's employees along with the amount

being billed in accordance with Section 1.B. above. The invoice shall also indicate

the percentage total of each Phase that has been completed for the Project. City

agrees to pay the balance of an approved invoice, or undisputed portions of a

disputed invoice, within 30 days of the date of receipt by the City. In the event of a

dispute, and prior to the invoice’s due date, City shall pay the undisputed portion of

the invoice and notify Consultant of the nature of the dispute regarding the balance.

4 of 11

C. At the City’s request, Consultant shall permit the City, or any authorized

representative of the City, at all reasonable times, to access and examine all records,

books, papers or documents related to Consultant’s performance under this

Agreement, including, but not limited to, expenses for sub-consultants, agents or

assistants, direct and indirect charges, and detailed documentation for all such work

performed.

4. Schedule & Delay

A. Unless otherwise directed by the City, Consultant shall commence performance of

the Basic Services as described in Part 1 of Exhibit A, and any revisions thereto,

upon execution of this Agreement.

B. Consultant shall provide these Services pursuant to the time intervals provided in

Part 1 of Exhibit A. Neither the City nor the Consultant shall be in default of the

Agreement for delays in performance caused by circumstances beyond the

reasonable control of the non-performing party, including, but not limited to,

unusually severe weather conditions, floods, tornadoes, earthquakes, fires, and

epidemics; wars, riots and other civil disturbances; strikes, lockouts, and other labor

disturbances; or judicial restraint. Should such a circumstance occur, the non-

performing party shall, within a reasonable time, give the other party written notice

describing the circumstances and the anticipated date to resume performance of the

Agreement.

C. If Consultant’s performance is delayed due to delays caused by the City, Consultant

shall have no claim against the City for damages or payment adjustment other than

an extension of time to perform the Services.

5. Liability & Indemnification

A. Consultant shall indemnify and hold harmless the City, and its departments, elected

officials, officers, employees and agents, from and against all liability, suits, actions,

proceedings, judgments, claims, losses, liens, damages, and injuries, (including

attorneys’ fees and other expenses of litigation, arbitration, mediation or appeal),

which in whole or in part arise out of or have been connected with Consultant’s

5 of 11

negligence, error, omission, recklessness, or wrongful or criminal conduct in the

performance of Engineering Services pursuant to this Agreement, including

performance by Consultant’s employees, agents and subcontractors.

B. Consultant’s obligation to indemnify and hold harmless shall remain in effect and

shall be binding on Consultant whether such injury shall accrue, or may be

discovered, before or after termination of this Agreement.

6. Insurance

A. Consultant shall purchase and maintain, at its expense, insurance coverage as

required in this Section for the term of this Agreement. The failure to purchase and

maintain the minimum insurance required herein shall constitute a material breach of

this Agreement upon which the City may immediately terminate or suspend this

Agreement. Compliance with the insurance requirements set forth in this Section to

purchase and maintain insurance shall not in any manner limit or qualify the liability

and obligations otherwise assumed by the Consultant in this Agreement. Consultant

shall furnish any or all insurance certificates to the City, as requested by the City.

Insurance Companies must be rated a minimum "A-" by the Best’s Key Rating

Guide’s latest edition.

B. The consultant shall purchase and maintain insurance of the following types of

coverage and limits of liability:

1. Commercial General Liability (CGL) with limits of insurance of not less than

$1,000,000 each occurrence and $2,000,000 Annual Aggregate.

a. If the CGL coverage contains a General Aggregate Limit, such General

Aggregate shall apply separately to each project.

b. CGL coverage shall be written on ISO Occurrence form CG00 01 1096 or

a substitute form providing equivalent coverage and shall cover liability

arising from premises, operations, independent consultants, products-

completed operations, and personal and advertising injury.

c. City of Augusta, Kansas and all other parties required by the contract

shall be included as additional insured’s on the CGL. This insurance for

the additional insured shall be as broad as the insurance for the named

6 of 11

insured Consultant. It shall apply as Primary and non-contributory

insurance before any other insurance or self-insurance, including any

deductible, maintained by, or provided to, the additional insured.

d. Consultant shall maintain CGL coverage for itself and all additional

insured’s for the duration of the project and maintain Completed

Operations coverage for itself and each additional insured for at least 3

years after completion of work.

2. Automobile Liability with limits of at least $1,000,000 each accident.

a. Business Auto coverage must include coverage for liability arising out of

all owned, leased, hired, and non owned automobiles.

b. Owner shall be included as insured on the auto liability policy.

3. Workers Compensation and Employers Liability limit of at least $500,000 each

accident, $500,000 for bodily injury by accident, and $500,000 each employee

for injury by disease.

4. Professional Liability Insurance: Consultant shall purchase and maintain

insurance with a limit of $1,000,000 for each claim and in the aggregate.

C. Consultant shall provide, prior to the commencement of the project, a certificate of

insurance illustrating compliance with the insurance requirements outlined above.

This certificate and the insurance policies required shall contain a provision that

coverage afforded under the policies will not be cancelled or allowed to expire until

at least 30 days prior written notice has been given to the City of Augusta, Kansas in

accordance with the Notice provisions of this Agreement.

7. Assignment of and Responsibility for Personnel

A. Consultant’s assignment of personnel to perform Engineering Services shall be

subject to the City’s oversight and general guidance.

B. While upon City premises or property under the City’s control, the Consultant’s

employees, agents, and subconsultants shall be subject to the City’s rules and

regulations respecting its property and the conduct of its employees thereon.

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8. Ownership & Reuse of Documents

A. All drawings, specifications, test reports, and other materials and work products

which are prepared or furnished by the City prior to this Agreement, or for the

performance thereof, shall remain the City’s sole property. The City shall make

available to Consultant copies of such materials as necessary for Consultant to

perform Engineering Services.

B. All drawings, specifications, test reports, and other materials and work products,

including computer aided drawings, designs, and other data filed on electronic media

which are prepared or furnished by Consultant (and Consultant’s independent

professional associates and subconsultants) under this Agreement, are instruments of

service in respect to the Project and such information and documents shall become

the sole property of the City. At the City’s request, Consultant shall give the City all

materials obtained or produced in the course of the Services. The City makes no

warranty as to the compatibility of computer data files with computer software or

software releases used by Consultant in performing services herein. Consultant shall

maintain complete Engineering Services records for five (5) years after completion

of Engineering Services pursuant to this Agreement.

C. The City understands that the reuse of any document prepared or furnished by

Consultant without written verification or adaptation by Consultant for the specific

purpose intended by the City shall be at the City’s sole risk and without liability or

legal exposure to Consultant.

9. Relationship of the Parties

A. The City and Consultant agree that the Consultant shall be and remain an

independent contractor in the performance of Engineering Services pursuant to this

Agreement. Consultant’s employees, agents, or subconsultants shall not be

considered employees of or subject to the direction and control of the City.

B. Consultant shall be solely responsible for the supervision and performance of all sub-

consultants pursuant to this Agreement.

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10. Notices

A. All notices required by this Agreement shall be in writing and shall be sent to the

addresses as set forth in this Section.

B. Notices sent by the Consultant to the City shall be sent to:

City of Augusta, Kansas

113 E. 6th

P.O. Box 489

Augusta, Kansas 67010

C. Notices sent by the City to the Consultant shall be sent to:

Aqua Tech Engineering Consultants, Chartered

518 State Street

Augusta, Kansas 67010

11. Term & Termination

A. The effective date of this Agreement shall be the date of execution, when the

Agreement is signed by both parties. This Agreement shall terminate upon

completion of all Services to the satisfaction of the City, and upon final payment by

the City.

B. Notwithstanding Paragraph 11-A, the City reserves the right and may elect to

terminate this Agreement at any time, with or without cause. The City shall

compensate Consultant for the Services that have been completed to the City’s

satisfaction as of the date of termination. Consultant shall perform no activities other

than reasonable wrap-up activities after receipt of notice of termination.

12. Miscellaneous Provisions

A. Governing Law. This Agreement shall be governed and construed in accordance

with the laws of the State of Kansas.

B. Venue and Jurisdiction. The parties agree any legal action arising out of this

Agreement shall be filed solely in the Butler County, Kansas, District Court, or the

U.S. District Court of Kansas, as appropriate.

C. Entire Agreement. This Agreement, including attachments incorporated herein by

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reference, represents the entire Agreement and understanding between the parties,

and this Agreement supersedes any prior negotiations, proposals or agreements.

Unless otherwise provided in this Agreement, any amendment to this Agreement

shall be in writing and shall be signed by the City and Consultant, and attached

hereto.

D. Severability. If any part, term or provision of this Agreement, or any attachments or

amendments hereto, is declared invalid, void, or enforceable, all remaining parts,

terms and provisions shall remain in full force and effect.

E. Waiver. The failure of either party to require performance of this Agreement shall

not affect such party’s right to enforce the same. A waiver by either party of any

provision or breach of this Agreement shall be in writing. A written waiver shall not

affect the waiving party’s rights with respect to any other provision or breach.

F. Assignment. Nothing in this Agreement shall be construed to give any rights or

benefits to any party other than the City and Consultant. Consultant shall not assign

any interest in this Agreement without the City’s prior written consent. If Consultant

assigns an interest in this Agreement without the City’s prior written consent, such

assignment shall be void, and the City may immediately terminate or suspend this

Agreement.

G. Successors and Assigns. Subject to Paragraph 12-F, this Agreement shall be binding

upon the heirs, executors, administrators, successors and assigns of the parties.

H. Third Parties. The Services to be performed by Consultant are intended solely for the

benefit of the City. Nothing contained herein shall create a contractual relationship

with, or any rights in favor of, any person or entity not a signatory to this Agreement.

(The remainder of this page is blank)

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IN WITNESS WHEREOF, the parties hereto have set their hands.

CITY: CONSULTANT:

Matt C. Childers Willis J. Wilson Mayor President City of Augusta, Kansas Aqua Tech Engineering Consultants, Chartered

ATTEST:

Erica Jones City Clerk City of Augusta, Kansas

ACKNOWLEDGEMENTS STATE OF KANSAS )

) ss: COUNTY OF BUTLER )

BE IT KNOWN BY ALL PERSONS that on this _____ day of ____________, 2017,

before me, a Notary Public, came Willis J. Wilson, who is known to me to be the President of Aqua Tech Engineering Consultants, Chartered and who personally acknowledged execution of the foregoing Agreement on behalf of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year last above written.

___________________________ NOTARY PUBLIC

My Appointment Expires: _______________

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STATE OF KANSAS ) ) ss:

COUNTY OF BUTLER )

BE IT KNOWN BY ALL PERSONS that on this _____ day of ____________, 2017, before me, a Notary Public, came Matt C. Childers, who is known to me to be the Mayor of the City of Augusta, Kansas and who personally acknowledged execution of the foregoing Agreement on behalf of the same, and Erica Jones, who is known to me to be the City Clerk of the City of Augusta, Kansas and who personally acknowledged attesting the signature of Mayor Matt C. Childers.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year last above written.

___________________________

NOTARY PUBLIC My Appointment Expires:____________

Exhibit A – Engineer’s Services

EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services.

Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies,

and American Society of Civil Engineers. All rights reserved. Page 1

This is EXHIBIT A, consisting of 8 pages, referred

to in and part of the Agreement between

Owner and Engineer for Professional Services

dated September ___, 2017.

Engineer’s Services

Article 1 of the Agreement is supplemented to include the following agreement of the parties.

Engineer shall provide Basic and Additional Services as set forth below.

PART 1 – BASIC SERVICES

A1.01 Pre-Design Phase (Design memo, site measurements, path analysis, etc.)

A. Engineer shall:

1. Consult with Owner to define and clarify requirements for the Project, including

objectives and constraints, space, capacity and performance requirements, flexibility,

and expandability, and any budgetary limitations, and identify available data,

information, reports, facilities plans, and site evaluations. The preliminary scope of the

Project is described in Attachment No. 1, which is attached hereto made a part thereof.

2. Stake measurements of the Work Sites.

3. Determine if relay stations will be needed to transmit signals to the Wastewater

Treatment Plant (path analysis).

4. Prepare a Design Memorandum that will contain information related to the technical

aspects of the Project along with a construction cost estimate and schedule.

A1.02 Preliminary Design Phase

A. Under the Preliminary Design Phase, Engineer shall:

1. Prepare Preliminary Design Phase documents consisting of preliminary drawings, outline

specifications, and written descriptions of the Project.

2. Visit the Sites as needed to prepare the Preliminary Design Phase documents.

3. Continue to assist Owner with Project Strategies, Technologies, and Techniques that are

applicable to the Project.

4. Determine suitable prime contractors, subcontractors and suppliers for the Project.

5. Consult with Owner as to the qualifications of prospective prime contractors,

subcontractors and suppliers.

6. Based on the information contained in the Preliminary Design Phase documents,

prepare a revised opinion of probable Construction Cost.





7. Revise the project scope, Design Memorandum and Preliminary Design documents if

needed for the revised opinion of probable construction cost to be within the Owner’s

budget limitation. These revisions will be such that they are approved by the Owner.

A1.03 Final Design Phase

A. Under Final Design Phase, Engineer shall:

1. Prepare final Drawings and Specifications indicating the scope, extent, and character of

the Work to be performed and furnished by Contractor.

2. Visit the Sites as needed to assist in preparing the final Drawings and Specifications.

3. Provide technical criteria, written descriptions, and design data for use in filing

applications for permits from or approvals of governmental authorities having

jurisdiction to review or approve the final design; assist Owner in consultations with such

authorities; and revise the Drawings and Specifications in response to directives from

such authorities, as appropriate.

4. Advise Owner of any recommended adjustments to the opinion of probable

Construction Cost provided they fall within the Owner’s budget limitation. Otherwise,

revise the Project to meet the Owner’s objectives for system performance and budget

limitations.

5. Furnish for review by Owner, its legal counsel, and other advisors, the final Drawings and

Specifications, other Construction Contract Documents, the bidding-related documents

(or requests for proposals or other construction procurement documents), and any

other Final Design Phase deliverables, and review them with Owner and others as

appropriate.

6. Revise the final Drawings and Specifications, Construction Contract Documents, the

bidding-related documents (or requests for proposals or other construction

procurement documents), and any other Final Design Phase deliverables in accordance

with comments and instructions from the Owner and others, as appropriate, and submit

final copies of such documents to Owner and KDHE after receipt of Owner’s comments.

Engineer will revise and resubmit the documents to KDHE as necessary to obtain their

approval.

B. The number of prime contracts for Work designed or specified by Engineer upon which the

Engineer’s compensation has been established under this Agreement is one.

A1.04 Bidding or Negotiating Phase

A. After acceptance by Owner and KDHE of the final Drawings and Specifications, other

Construction Contract Documents, bidding-related documents (or requests for proposals or

other construction procurement documents), and the most recent opinion of probable

Construction Cost as determined in the Final Design Phase, Engineer shall:

1. Assist Owner in advertising for and obtaining bids or proposals for the Work. Owner will

pay publisher direct for advertising.





2. Prepare and issue Addenda as appropriate to clarify, correct, or change the issued

documents.

3. Review proposals or negotiations with prospective contractors.

4. Evaluate and determine the acceptability of "or equals" and substitute materials and

equipment proposed by prospective contractors, prior to award of contracts for the

Work.

5. Conduct the bid opening, prepare bid tabulation sheets to meet Owner’s schedule, and

assist Owner in evaluating bids or proposals, assembling final contracts for the Work for

execution by Owner and Contractor, and in issuing notices of award of such contracts.

6. If Owner engages in negotiations with bidders or proposers, assist Owner with respect to

technical and engineering issues that arise during the negotiations.

A1.05 Construction Phase

A. Upon successful completion of the Bidding and Negotiating Phase, and upon written

authorization from Owner, Engineer shall:

1. General Administration of Construction Contract: Consult with Owner and act as

Owner’s representative as provided in the Construction Contract.

2. Resident Project Representative (RPR): Provide the services of an RPR to provide

observation of Contractor’s work on a part-time basis as set forth in Exhibit D.

3. Selection of Independent Testing Laboratory: Require the Contractor to select and

compensate an independent testing laboratory to perform the services required during

construction. No such services are anticipated

4. Pre-Construction Conference: Conduct the pre-construction conference prior to

commencement of Work at the Site.

5. Electronic Transmittal Protocols: Develop protocols for electronic transmittals between

Owner, Contractor, and Engineer during the Construction Phase and Post-Construction

Phase.

6. Original Documents: Provide a printed record version of the Construction Contract

Documents to Contractor and Owner

7. Schedules: Receive, review, and determine the acceptability of any and all schedules

that Contractor is required to submit to Engineer, including the Progress Schedule,

Schedule of Submittals, and Schedule of Values.

8. Baselines and Benchmarks: Establish baselines and benchmarks for locating the Work

which in Engineer’s judgment are necessary to enable Contractor to proceed.

9. Visits to Site and Observation of Construction: In connection with observations of

Contractor’s Work while it is in progress:





a. Make visits to the Site at intervals appropriate to the various stages of construction,

as Engineer deems necessary, to observe as an experienced and qualified design

professional the progress of Contractor’s executed Work. Such visits and

observations by Engineer, and the Resident Project Representative, if any, are not

intended to be exhaustive or to extend to every aspect of the Work or to involve

detailed inspections of the Work beyond the responsibilities specifically assigned to

Engineer in this Agreement and the Construction Contract Documents.

10. Defective Work: Reject Work if, on the basis of Engineer’s observations, Engineer

believes that such Work is defective under the terms and standards set forth in the

Construction Contract Documents. Provide recommendations to Owner regarding

whether Contractor should correct such Work or remove and replace such Work, or

whether Owner should consider accepting such Work as provided in the Construction

Contract Documents.

11. Compatibility with Design Concept: If Engineer has express knowledge that a specific

part of the Work that is not defective under the terms and standards set forth in the

Construction Contract Documents is nonetheless not compatible with the design

concept of the completed Project as a functioning whole, then inform Owner of such

incompatibility, and provide recommendations for addressing such Work.

12. Clarifications and Interpretations: Accept from Contractor and Owner submittal of all

matters in question concerning the requirements of the Construction Contract

Documents, or relating to the acceptability of the Work under the Construction Contract

Documents. With reasonable promptness, render a written clarification, interpretation,

or decision on the issue submitted, or initiate an amendment or supplement to the

Construction Contract Documents.

13. Non-reviewable Matters: If a submitted matter in question concerns the Engineer’s

performance of its duties and obligations, or terms and conditions of the Construction

Contract Documents that do not involve (1) the performance or acceptability of the

Work under the Construction Contract Documents, (2) the design (as set forth in the

Drawings, Specifications, or otherwise), or (3) other engineering or technical matters,

then Engineer will promptly give written notice to Owner and Contractor that Engineer

will not provide a decision or interpretation.

14. Field Orders: Subject to any limitations in the Construction Contract Documents,

Engineer may prepare and issue Field Orders requiring minor changes in the Work that

do not effect Project schedule or cost.

15. Change Orders and Work Change Directives: Recommend Change Orders and Work

Change Directives to Owner and prepare Change Orders and Work Change Directives as

required.

16. Differing Site Conditions: Respond to any notice from Contractor of differing site

conditions, including conditions relating to underground facilities such as utilities, and

hazardous environmental conditions. Promptly conduct reviews and prepare findings,

conclusions, and recommendations for Owner’s use.





17. Shop Drawings, Samples, and Other Submittals: Review and approve or take other

appropriate action with respect to Shop Drawings, Samples, and other required

Contractor submittals for conformance with the information given in the Construction

Contract Documents and compatibility with the design concept of the completed Project

as a functioning. Engineer shall meet Contractor’s submittal schedule that Engineer has

accepted.

18. Substitutes and “Or-equal”: Evaluate and determine the acceptability of substitute or

“or-equal” materials and equipment proposed by Contractor.

19. Inspections and Tests:

a. Receive and review all certificates that Contractor provides of inspections, tests,

and approvals required by Laws and Regulations or the Construction Contract

Documents. Engineer shall be entitled to rely on the results of such inspections and

tests as presented to Engineer.

b. As reasonably necessary, request that Contractor uncover Work that is to be

inspected, tested, or approved.

c. Pursuant to the terms of the Construction Contract, require special inspections or

testing of the Work, whether or not the Work is fabricated, installed, or completed.

20. Change Proposals and Claims:

a. Review and respond to Change Proposals within 30 days after receipt of the

Contractor’s supporting data, either deny the Change Proposal in whole, approve it

in whole, or deny it in part and approve it in part. Owner shall approve the Change

Proposal for it to become effective. Such actions shall be in writing, with a copy

provided to Owner and Contractor. If the Change Proposal does not involve the

design (as set forth in the Drawings, Specifications, or otherwise), the acceptability

of the Work, or other engineering or technical matters, then Engineer will notify the

parties that the Engineer will not resolve the Change Proposal.

b. Provide information or data to Owner regarding engineering or technical matters

pertaining to Claims.

21. Applications for Payment: Review Applications for Payment and accompanying

supporting documentation:

a. Determine the amounts that Engineer recommends Contractor be paid taking into

account any recommend reductions in payment (set-offs) based on the provisions

for set-offs stated in the Construction Contract.

b. By recommending payment it will not impose responsibility on Engineer to make

any examination to ascertain how or for what purposes Contractor has used the

money paid to Contractor by Owner; to determine that title to any portion of the

Work, including materials or equipment, has passed to Owner free and clear of any

liens, claims, security interests, or encumbrances; or that there may not be other





matters at issue between Owner and Contractor that might affect the amount that

should be paid.

22. Contractor’s Completion Documents: Receive from Contractor, review, and transmit to

Owner maintenance and operating instructions, schedules, guarantees, bonds,

certificates or other evidence of insurance required by the Construction Contract

Documents, certificates of inspection, tests and approvals, and Shop Drawings, Samples,

and other data approved as provided under Paragraph A1.05.A.17. Receive from

Contractor, review, and transmit to Owner the annotated record documents which are

to be assembled by Contractor in accordance with the Construction Contract Documents

to obtain final payment.

23. Substantial Completion: Promptly after notice from Contractor that Contractor

considers the entire Work or a working portion thereof, ready for its intended use, in

company with Owner and Contractor, visit the Site to review the Work and determine

the status of completion. Follow the procedures in the Construction Contract regarding

the preliminary certificate of Substantial Completion, punch list of items to be

completed, Owner’s objections, notice to Contractor, and issuance of a final certificate

of Substantial Completion. Assist Owner regarding any remaining engineering or

technical matters affecting Owner’s use or occupancy of the Work following Substantial

Completion.

24. Other Tasks: Perform or provide the following other Construction Phase tasks or

deliverables: None

25. Final Notice of Acceptability of the Work: Conduct a final visit to the Project to

determine if the Work is complete and acceptable so that Engineer may recommend, in

writing, final payment to Contractor. Accompanying the recommendation for final

payment, Engineer shall also provide a notice to Owner and Contractor in the form

attached hereto as Exhibit E (“Notice of Acceptability of Work”) that the Work is

acceptable (subject to the provisions of the Notice and Paragraph A1.05.A.21.b) to the

best of Engineer’s knowledge, information, and belief, and based on the extent of the

services provided by Engineer under this Agreement.

26. Standards for Certain Construction-Phase Decisions: Engineer will render decisions

regarding the requirements of the Construction Contract Documents, and judge the

acceptability of the Work, pursuant to the specific procedures set forth in the

Construction Contract for initial interpretations, Change Proposals, and acceptance of

the Work. In rendering such decisions and judgments, Engineer will not show partiality

to Owner or Contractor, and will not be liable to Owner, Contractor, or others in

connection with any proceedings, interpretations, decisions, or judgments conducted or

rendered in good faith.

B. Duration of Construction Phase: The Construction Phase will commence with the execution

of the first Construction Contract for the Project or any part thereof and will terminate upon

written recommendation by Engineer for final payment to Contractor(s). If the Project

involves more than one prime contract as indicated in Paragraph A1.03.B, then Construction

Phase services may be rendered at different times in respect to the separate contracts.

Subject to the provisions of Article 3, Engineer shall be entitled to an equitable increase in

compensation if Construction Phase services (including Resident Project Representative





services, if any) are required after the original date for completion and readiness for final

payment of Contractor as set forth in the Construction Contract.

A1.06 Post-Construction Phase

A. During the Post-Construction Phase, Engineer shall:

1. Together with Owner, visit the Project to observe any apparent defects in the Work,

make recommendations as to replacement or correction of defective Work, if any, or the

need to repair of any damage to the Site or adjacent areas, and assist Owner in

consultations and discussions with Contractor concerning correction of any such

defective Work and any needed repairs.

2. Together with Owner, visit the Project within one month before the end of the

Construction Contract’s correction period to ascertain whether any portion of the Work

or the repair of any damage to the Site or adjacent areas is defective and therefore

subject to correction by Contractor.

PART 2 – ADDITIONAL SERVICES

A2.01 Additional Services Requiring Owner’s Written Authorization

A. If authorized in writing by Owner, Engineer shall provide Additional Services of the types

listed below. These services are not included as part of Basic Services and will be paid for by

Owner as indicated in Exhibit C.

1. Assisting Owner in obtaining governmental grants or loans in connection with the

Project; preparation or review of environmental assessments and impact statements;

review and evaluation of the effects on the design requirements for the Project of any

such statements and documents prepared by others; and assistance in obtaining

approvals of authorities having jurisdiction over the anticipated environmental impact of

the Project.

2. Services resulting from significant changes in the scope, extent, or character of the

portions of the Project designed or specified by Engineer, or the Project’s design

requirements, including, but not limited to, changes in size, complexity, Owner’s

schedule, character of construction, or method of financing; and revising previously

accepted studies, reports, Drawings, Specifications, or Construction Contract Documents

when such revisions are required by changes in Laws and Regulations enacted

subsequent to the Effective Date or are due to any other causes beyond Engineer’s

control.

3. Undertaking investigations and studies including, but not limited to:

a. preparation of appraisals;

b. audits or inventories required in connection with construction performed or

furnished by Owner.





4. Services during out-of-town travel required of Engineer, other than for visits to the Sites

or Owner’s office as required in Basic Services.

5. Assistance in connection with bid protests.

6. Providing Construction Phase services beyond the original date for completion and

readiness for final payment of Contractor, but only if such services increase the total

quantity of services to be performed in the Construction Phase, rather than merely

shifting performance of such services to a later date.

7. Protracted or extensive assistance in refining and adjusting of Project equipment and

systems (such as initial startup, testing, and balancing).

8. Preparing to serve or serving as a consultant or witness for Owner in any litigation,

arbitration, lien or bond claim, or other legal or administrative proceeding involving the

Project.

9. Any type of property surveys or related engineering services needed for the transfer of

interests in real property; and providing other special field surveys.

10. Extensive services required during any correction period, or with respect to monitoring

Contractor’s compliance with warranties and guarantees called for in the Construction

Contract (except as agreed to under Basic Services) provided Owner is reimbursed by

Contractor or Supplier.

11. Other additional services performed or furnished by Engineer not otherwise provided for

in this Agreement.

A2.02 Additional Services Not Requiring Owner’s Written Authorization - None

Exhibit A - Attachment No. 1: Scope of Project




This is Attachment No. 1 to EXHIBIT A,

consisting of 4 pages, referred to in and part of

the Agreement between Owner and Engineer

for Professional Services dated September ___,

2017.

Preliminary Scope of Project

The current SCADA system at the wastewater treatment plant (WWTP) was installed as part of the plant

original construction. It does not offer any centralized control aspect and limited centralized

monitoring. The current system also does not include any monitoring or control of the lift stations. The

new SCADA system would replace the existing system and would also expand the functions to offer

centralized control and monitoring of the treatment plant components and each of the lift stations.

The overall system will consist of the following basic sub-systems:

1. A central computer that will be located in the Plant Administration Building. This central system

will be accessible remotely by smart phones. The system will also call plant personnel as alarm

of plant conditions require with the call list to be changeable. The existing auto-dialer

equipment will not be used.

2. Sub-systems at the following plant facilities:

a. Influent Pump Station

b. Headworks Building

c. Oxidation Ditch

d. One sub-system to serve the two clarifiers and the sludge splitter box

e. One sub-system at the Intermediate Pump Station to serve the RAS Pumps, Sludge

Wasting Pumps, RAS Wet Well, Sludge Wasting Wet Well, UV System, Effluent Pumps,

and Effluent Wet WellOne sub-system at the sludge processing facility to serve the

Thickener Tank, Day Tank, Belt Filter Press, Polymer System, and the two Sludge

Conveyors.

f. One sub-system at the Electric Power Supply System to serve the Generator and to

monitor the status of the incoming power.

3. A sub-system at each of the lift stations.

The following is a list of SCADA related items that will be implemented into the wastewater treatment

plant. All items listed will report their respective sets of information to the central system that will be

located in the Plant Administration Building. That information will be stored for a determined amount

of time and will be backed up. Ability will be included to call-up a trend analysis of the information.

1. Influent Pump Station Wet Well and Pumps:

a. Level of the main wet well will continue to be monitored with use of the existing

bubbler system. The bubbler system will continue to provide automatic local control of

the pumps.

b. Existing floats will be used to sense high and low main wet well levels.

c. The existing float system for the plant waste system will continue to be used for local

control of those pumps.

d. Existing systems will continue to monitor the operating status of each of the pumps.

Systems will be added to determine if any of the pumps have failed in their operation

and to transmit this information.





e. Existing system will continue to provide the flow rates that are occurring to the

Extraneous Flow Basin and to the Headworks Building.

f. The existing building intrusion system will continue to be used to indicate the status.

g. The event of operating personnel activating the existing panic switches will be

monitored.

2. Headworks Building:

a. A general alarm of system malfunction will be provided to the central system from the

Bar Screen and Wash Press.

b. Indication will be provided at the central system of the operating status of the Bar

Screen and Wash Press, the Grit Removal equipment, and the Grit Pump.

c. The existing float will be used to sense high level in the channel upstream of the channel

to the Bar Screen.

d. The following information pertaining to the booster pump system for the wash water to

the Bar Screen and the Wash Press will be transmitted to the central system:

i. Tank Pressure with low pressure alarmed

ii. Pump Operation

e. The existing building intrusion system will continue to be used to indicate the status.

f. The event of operating personnel activating the existing panic switches will be

monitored.

3. Oxidation Ditch:

a. Dissolved oxygen sensing equipment will be added so that the speed of the main

mixers/aerators can automatically vary as needed, which can save energy and can allow

the plant to better operate.

b. Sensing equipment will added to monitor the temperature of the wastewater.

c. Existing equipment will be used to monitor the on/off status of the Anoxic Mixers.

d. The operation of each of the main mixers will be verified to the central system.

4. Clarifiers:

a. Existing equipment will be used to monitor the on/off status of the Clarifiers.

b. Existing equipment will be used to determine when the operating torque of either

sludge rake is high.

c. Equipment will be added to provide for remote resetting of the clarifier drive should it

trip out on high torque.

d. Equipment will be added to monitor the level of the sludge in each clarifier.

e. Equipment will be added to monitor the water level in the Sludge Splitter Structure.

5. RAS System:

a. Existing system will continue to monitor the flow rate to the RAS Wet Well. The existing

flow meter will be calibrated.

b. Level of the RAS Wet Well will continue to be monitored with use of the existing bubbler

system. The bubbler system will continue to provide automatic local control of the RAS

Pumps.

c. Existing systems will continue to monitor the operating status of each of the RAS Pumps.

Systems will be added to determine if any of the pumps have failed in their operation

and to transmit this information.

d. Existing floats will be used to sense high and low RAS Wet Well levels. Capability will be

added to use the floats as a backup system for pump on/off operation should the

bubbler system fail.

e. A flow meter will be added to the discharge of the RAS pumps.

f. Capability will be added to control the pumps from the central system.





6. Sludge Wasting System:

a. Existing floats will be used to sense high and low Sludge Wasting Pump Wet Well levels

and for pump on/off operation

b. Existing systems will continue to monitor the operating status of each of the Sludge

Wasting Pumps. Systems will be added to determine if any of the pumps have failed in

their operation and to transmit this information.

c. Existing system will continue to provide the flow rate from the pump system to the

Sludge Thickener.

d. A system of time or volume monitoring will be added for on/off control of the sludge

wasting rate from the RAS Pumps to the Sludge Wasting Pump Wet Well.

7. Thickener Tank:

a. Level of the Thickener will continue to be monitored with use of the existing ultrasonic

system.

b. Capability will added to manually operate the Sludge Transfer Pumps from the central

system.

c. Existing equipment will be used to monitor the on/off status of the Mixer. Capability

will be added for operation of the Mixer from a timer.

d. Existing equipment will be used for local open/close operation of the decant valve and

to monitor its status. Capability will be added for operation of the decant valve from

the central system.

8. Day Tank:

a. Level of the Day Tank will continue to be monitored with use of the existing ultrasonic

system.

b. A motorized telescoping valve will be added that will be controlled locally and from the

central system.

9. Belt Filter Press, Sludge Feed Pumps, Polymer System and Screw Conveyor:

a. Indication of the operating status and measured parameters as appearing on the

equipment panel will be replicated at the central system.

b. Status of the on/off operation of the polymer pumps will be provided.

c. A general alarm of the Belt Filter Press will be provided.

d. Each flow related to the Belt Filter Press will be separately monitored.

e. Pressure at the polymer mixing valve will be provided.

f. A flow switch will be added to the polymer line with its position monitored.

g. Equipment will be added for monitoring of the level of the polymer tank.

h. The hydraulic pressure for the pressure-side of the belts will be monitored.

i. Operation of the following drives will be monitored:

i. Gravity Belt

ii. Pressure Belt

iii. Screw Conveyor

10. Belt Conveyors:

a. The on/off operation and the direction of operation of each conveyor will be indicated.

b. The direction of each Belt Conveyor will only be allowed to be done locally.

11. Effluent Pumping:

a. Level of the Effluent Wet Well will continue to be monitored with use of the existing

bubbler system. The bubbler system will continue to provide automatic local control of

the Effluent Pumps.





b. Existing systems will continue to monitor the operating status of each of the Effluent

Pumps. Systems will be added to determine if any of the pumps have failed in their

operation and to transmit this information.

c. Existing floats will be used to sense high and low Effluent Wet Well levels. Capability

will be added to use the floats as a backup system for pump on/off operation should the

bubbler system fail.

12. UV System:

a. The system of transmitting an alarm of the following failures to the Administration

Building will continue to be used:

i. Lamp failure

ii. Wiper failure

iii. High temperature

iv. Ground fault

b. Radiation level will continue to be monitored.

c. The position of each valve will continue to be monitored.

d. The counting of the number of wipes for each unit will continue to be monitored.

e. The hours of operation of each unit will continue to be monitored.

f. A flow meter will be added to monitor the flow to each unit, and to shut down the unit

upon low flow and to alarm upon high flow.

13. Generator and Electric Power Supply:

a. The existing system of a general alarm for the Generator that is transmitted to the

Administration Building will continue to be used.

b. The status of the incoming power will be monitored.

c. The number of hours of operation of the Generator will be monitored.

14. Intermediate Pump Station, Sludge Processing Building, Electric Building and Administration

Building:

a. The existing building intrusion systems will continue to be used to indicate the status.

b. The event of operating personnel activating the existing panic switches will be

monitored.

The following is a list of SCADA related items that will be implemented into each of the lift stations. As

for the wastewater treatment plant, all items listed will report their respective sets of information to the

central system that will be located in the Plant Administration Building, that information stored for a

determined amount of time and backed up, and the ability included to call-up a trend analysis of the

information.

1. The flow meter will be replaced at the 6th Street lift station. The flow meter at the Butler

County Lift Station will continue to be used. Flow meters will be installed at the other lift

stations.

2. Ability for control of each lift station from the central system will be added.

3. The ability for the manual operation of each pump in each lift station will be added.

4. The existing level monitoring systems at the High School, Kansas and 6th Street Lift Stations will

continue to be used. Level monitoring systems will be added to the other lift stations. The

continuous level monitoring systems will be used for normal control of the pumps. The existing

floats will be used for alarm conditions and for backup operation of the pumps.

The SCADA system will provide preventative maintenance schedules and reports for each major item of

equipment.

Exhibit B – Owner’s Responsibilities




This is EXHIBIT B, consisting of 1 page, referred




Owner’s Responsibilities

Article 2 of the Agreement is supplemented to include the following agreement of the parties.

B2.01 In addition to other responsibilities of Owner as set forth in this Agreement, Owner shall at its

expense:

A. Owner shall seek the advice of Owner’s legal counsel, risk managers, and insurance advisors

with respect to the content of bidding and construction documents as Owner deems

necessary.

B. Arrange for safe access to and make all provisions for Engineer to enter upon public and

private property as required for Engineer to perform services under the Agreement.

C. Recognizing and acknowledging that Engineer's services and expertise do not include the

following services, provide, as required for the Project:

1. Accounting, bond and financial advisory (including, if applicable, “municipal advisor”

services as described in Section 975 of the Dodd-Frank Wall Street Reform and

Consumer Protection Act (2010) and the municipal advisor registration rules issued by

the Securities and Exchange Commission), independent cost estimating, and insurance

counseling services.

2. Legal services with regard to issues pertaining to the Project as Owner requires,

Contractor raises, or Engineer reasonably requests.

3. Such auditing services as Owner requires to ascertain how or for what purpose

Contractor has used the money paid.

D. Assist Engineer in obtaining reviews, approvals, and permits from all governmental

authorities having jurisdiction to approve all phases of the Project designed or specified by

Engineer and such reviews, approvals, and consents from others as may be necessary for

completion of each phase of the Project.

E. Examine all alternative solutions, studies, reports, sketches, Drawings, Specifications,

proposals, and other documents presented by Engineer (including obtaining advice of an

attorney, risk manager, insurance counselor, financial/municipal advisor, and other advisors

or consultants as Owner deems appropriate with respect to such examination) and render in

writing timely decisions pertaining thereto.

F. Place and pay for advertisement for Bids in appropriate publications.

G. Attend and participate in the pre-bid conference, bid opening, pre-construction conferences,

construction progress and other job related meetings, and Site visits to determine Substantial

Completion and readiness of the completed Work for final payment.

Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment.




This is EXHIBIT C, consisting of 2 pages, referred



dated September ___, 2017

Payments to Engineer for Services and Reimbursable Expenses

COMPENSATION PACKET BC-2: Standard Hourly Rates and Reimbursable Expenses

Article 2 of the Agreement is supplemented to include the following agreement of the parties:

ARTICLE 2 – OWNER’S RESPONSIBILITIES

C2.01 Compensation For Standard Hourly with a not-to-exceed Rates Method of Payment

A. Owner shall pay Engineer for all services as follows:

1. An amount equal to the cumulative hours charged to the Project by each class of

Engineer’s personnel times Standard Hourly Rates for each applicable billing class for all

services performed on the Project, plus Reimbursable Expenses and Engineer’s

Consultants' charges, if any.

2. The Standard Hourly Rates charged by Engineer constitute full and complete

compensation for Engineer’s services, including labor costs, overhead, and profit; the

Standard Hourly Rates do not include Reimbursable Expenses or Engineer’s Consultants’

charges.

3. Engineer’s Reimbursable Expenses Schedule and Standard Hourly Rates are attached to

this Exhibit C as Appendices 1 and 2.

4. The total compensation for services under Paragraph C2.01 shall not exceed $83,000.00

5. The amounts billed for Engineer’s services under Paragraph C2.01 will be based on the

cumulative hours charged to the Project during the billing period by each class of

Engineer’s employees times Standard Hourly Rates for each applicable billing class, plus

Reimbursable Expenses and Engineer’s Consultants' charges.

6. The Standard Hourly Rates and Reimbursable Expenses Schedule will be adjusted

annually as of December 31 to reflect equitable changes in the compensation payable to

Engineer. This will not change the not-to-exceed amount of $83,000.00

C2.02 Compensation For Reimbursable Expenses

A. Owner shall pay Engineer for all Reimbursable Expenses at the rates set forth in Appendix 1

to this Exhibit C.

B. Reimbursable Expenses include the expenses identified in Appendix 1 and the following:

transportation (including mileage), lodging, and subsistence incidental thereto; courier

charges; reproduction of reports, Drawings, Specifications, bidding-related or other

procurement documents, Construction Contract Documents, and similar Project-related

Exhibit C –Compensation Packet BC-2: Basic Services (other than RPR) – Standard Hourly Rates Method of Payment.




items; and Consultants’ charges. In addition, if authorized in advance by Owner,

Reimbursable Expenses will also include expenses incurred for the use of highly specialized

equipment.

C. The amounts payable to Engineer for Reimbursable Expenses will be the Project-related

internal expenses actually incurred or allocated by Engineer, plus all invoiced external

Reimbursable Expenses allocable to the Project, the latter multiplied by a factor of 1.0.

C2.03 Other Provisions Concerning Payment

A. Whenever Engineer is entitled to compensation for the charges of Engineer’s Consultants,

those charges shall be the amounts billed by Engineer’s Consultants to Engineer times a

factor of 1.0.

B. Factors: The external Reimbursable Expenses and Engineer’s Consultants' factors include

Engineer’s overhead and profit associated with Engineer’s responsibility for the

administration of such services and costs.

C. To the extent necessary to verify Engineer’s charges and upon Owner’s timely request,

Engineer shall make copies of such records available to Owner at cost.

Exhibit C – Appendix 1: Reimbursable Expenses Schedule.




This is Appendix 1 to EXHIBIT C, consisting of 1 page,

referred to in and part of the Agreement between

Owner and Engineer for Professional Services dated

September ___, 2017.

Reimbursable Expenses Schedule

Current agreements for engineering services stipulate that the Reimbursable Expenses are subject to

review and adjustment per Exhibit C. Reimbursable expenses for services performed on the date of the

Agreement are:

Fax $0.00/page

8"x11" Copies/Impressions $0.00/page

for correspondence and in-house

use by Engineer

8"x11" Copies/Impressions $0.03/page

for drafts and final reports

Blue Print Copies for in-house $0.33/sq. ft.

use by Engineer

Blue Print Copies for drafts $0.40/sq. ft.

and final reports

Reproducible Copies (Mylar) As charged by reproduction company

Reproducible Copies (Paper) As charged by reproduction company

Mileage (auto) IRS rate which is currently $0.535/mile

Field Truck Daily Charge $0.00/day

Mileage (Field Truck) IRS rate which is currently $0.535/mile

Field Survey Equipment $0.00/day

Confined Space Equipment Actual rental rate

Resident Project Representative Equipment Actual Rental rate

Computer CPU Charge $0.00/hour

Personal Computer Charge $0.00/hour

CAD Charge $0.00/hour

VCR and Monitor Charge Actual rental rate

Video Camcorder Actual rental rate

Flow Meter Charge Actual rental rate

Sampler Charge Actual rental rate or disposable purchase cost

Dissolved Oxygen Tester Charge Actual rental rate

Water Level Meter Actual rental rate

Electronic Media Charge $0.00/hour

Long Distance Phone Calls $0.00

Mobile Phone $0.00

Meals and Lodging for travel beyond At cost

Sedgwick and Butler Counties

Exhibit C – Appendix 2: Standard Hourly Rates Schedule.




This is Appendix 2 to EXHIBIT C, consisting of 1

page, referred to in and part of the Agreement

between Owner and Engineer for Professional

Services dated September ___, 2017.

Standard Hourly Rates Schedule

A. Standard Hourly Rates:

1. Standard Hourly Rates are set forth in this Appendix 2 to this Exhibit C and include

salaries and wages paid to personnel in each billing class plus the cost of customary and

statutory benefits, general and administrative overhead, non-project operating costs,

and operating margin or profit.

2. The Standard Hourly Rates apply only as specified in Article C2.

B. Schedule:

Hourly rates for services performed on or after the date of the Agreement are:

Professional Engineer $135.00/hour

Associate Engineer $120.00/hour

CADD Technician II $70.00/hour

CADD Technician I $48.00/hour

Technical Typing II $65.00/hour

Technical Typing I $40.00/hour

Resident Project Representative III $80.00/hour

Resident Project Representative II $65.00/hour

Resident Project Representative I $50.00/hour

Exhibit E– Amendment to Owner-Engineer Agreement.




This is EXHIBIT D, consisting of 3 pages, referred




Duties, Responsibilities, and Limitations of Authority of Resident Project Representative

Article 1 of the Agreement is supplemented to include the following agreement of the parties:

ARTICLE 1 - SERVICES OF ENGINEER

D1.01 Resident Project Representative

A. Engineer shall furnish a part-time Resident Project Representative (“RPR”) to observe

progress and quality of the Work.

B. Through RPR's observations of the Work, including field checks of materials and installed

equipment, Engineer shall endeavor to provide further protection for Owner against defects

and deficiencies in the Work. However, Engineer shall not, as a result of such RPR

observations of the Work, supervise, direct, or have control over the Work, nor shall Engineer

(including the RPR) have authority over or responsibility for the means, methods, techniques,

sequences, or procedures of construction selected or used by any Constructor, for security or

safety at the Site, for safety precautions and programs incident to the Work or any

Constructor’s work in progress, for the coordination of the Constructors’ work or schedules,

or for any failure of any Constructor to comply with Laws and Regulations applicable to the

performing and furnishing of its work. The Engineer (including RPR) neither guarantees the

performances of any Constructor nor assumes responsibility for any Constructor’s failure to

furnish and perform the Work, or any portion of the Work, in accordance with the

Construction Contract Documents. In addition, the specific terms set forth in Exhibit A,

Paragraph A1.05, of this Agreement are applicable.

C. The duties and responsibilities of the RPR are as follows:

1. General: RPR’s dealings in matters pertaining to the Work in general shall be with

Contractor. RPR’s dealings with Subcontractors shall only be through or with the full

knowledge and approval of Contractor.

2. Safety Compliance: Comply with Site safety programs, and if required to do so by such

safety programs, receive safety training specifically related to RPR’s own personal safety

while at the Site.

3. Review of Work; Defective Work:

a. Whenever RPR believes that any part of the Work is defective under the terms and

standards set forth in the Construction Contract Documents, provide

recommendations as to whether such Work should be corrected, removed and

replaced, or accepted as provided in the Construction Contract Documents.

b. If RPR believes any Work is not defective under the terms and standards set forth in

the Construction Contract Documents, but is nonetheless not compatible with the





design concept of the completed Project as a functioning whole, provide

recommendations to Engineer for addressing such Work. ; and

c. Advise Engineer of that part of the Work that RPR believes should be uncovered for

observation, or requires special testing, inspection, or approval.

4. Inspections, Tests, and System Start-ups:

a. Consult with Engineer in advance of scheduled inspections, tests, and systems start-

ups.

b. Verify that tests, equipment, and systems start-ups and operating and maintenance

training are conducted in the presence of appropriate Owner’s personnel, and that

Contractor maintains adequate records thereof.

c. Observe, record, and report to Engineer appropriate details relative to the test

procedures and systems start-ups.

d. Observe whether Contractor has arranged for inspections required by Laws and

Regulations, including but not limited to those to be performed by public or other

agencies having jurisdiction over the Work.

e. Accompany visiting inspectors representing public or other agencies having

jurisdiction over the Work, record the results of these inspections, and report to

Engineer.

5. Records:

a. Maintain orderly files for the Project.

b. Prepare a daily report or keep a diary or log book.

c. Upon request from Owner to Engineer, photograph or video Work in progress or

Site conditions.

d. Record and maintain accurate, up-to-date lists of the names, addresses, fax

numbers, e-mail addresses, websites, and telephone numbers (including mobile

numbers) of all Contractors, Subcontractors, and major Suppliers of materials and

equipment.

e. Maintain records for use in preparing Project documentation.

6. Reports:

a. Maintain copies of periodic reports as required of progress of the Work and of

Contractor’s compliance with the progress schedule.

b. Distribute copies of all inspection, test, and system start-up reports.

c. Immediately inform Engineer and Owner of the occurrence of any Site accidents,

emergencies, acts of God endangering the Work, possible force majeure or delay





events, damage to property by fire or other causes, or the discovery of any

potential differing site condition or Constituent of Concern.

7. Completion:

a. Participate in Site visits regarding Substantial Completion.

b. Participate in Site visits in the company of Owner and Contractor, to determine

completion of the Work, and preparation of a final punch list of items to be

completed or corrected by Contractor.

c. Observe whether all items on the final punch list have been completed or

corrected.

D. Resident Project Representative shall not:

1. Authorize any deviation from the Construction Contract Documents or substitution of

materials or equipment (including “or-equal” items).

2. Exceed limitations of Engineer’s authority as set forth in this Agreement or in the

Construction Contract Documents.

3. Undertake any of the responsibilities of Contractor, Subcontractors, or Suppliers, or any

Constructor.

4. Advise on, issue directions relative to, or assume control over any aspect of the means,

methods, techniques, sequences or procedures of the Work, by Contractor or any other

Constructor.

5. Advise on, issue directions regarding, or assume control over security or safety practices,

precautions, and programs in connection with the activities or operations of Owner or

Contractor.

6. Participate in specialized field or laboratory tests or inspections conducted off-site by

others except as specifically authorized.

ITEM NO.

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Department: Community Development

Submitted By: Cody Sims, Assistant City Manager

Prepared By: Travis Combes, Environmental Inspector

Agenda Title: Update on the Condemnation Process of a Detached Residential Garage Structure Located at 1117 North School Street

RECOMMENDED ACTION: Receive an update from staff regarding the condemnation process at 1117 North School Street for a detached residential garage structure pursuant to the provisions of K.S.A 12-1750 et seq. Consider approval of low bid for demolition of the structure from Alan’s Excavating for $4,800.

BACKGROUND: On July 3, 2017, a public hearing was held at Augusta City Hall to discuss the condemnation of a detached residential garage structure located at 1117 N. School Street. At the conclusion of the public hearing, the City Council voted in favor of approving Resolution No. 2017-35, which found the structure unsafe and dangerous and ordered the property owner to obtain all necessary permits and commence the removal and/or repair of the structure before August 7, 2017. At the September 5, 2017 City Council meeting, the Council voted in favor of tabling further condemnation action until September 18, 2017 to allow staff time to obtain new quotes for condemnation and allow staff time to coordinate with the city attorney regarding access to the garage structure. The previous quote approved for demolition was submitted by ABC Demolition Services for $2,000. ANALYSIS: Progress on the demolition of the garage structure has been slowed by a truck that has been parked in the driveway, prohibiting the contractor from getting demolition equipment onto the property. Staff has reviewed the issue with the city attorney, in order to be able to move forward. According to Bush v. The City of Augusta, the courts determined the city is granted immunity from liability if the condemnation is accomplished via the provisions established in K.S.A. 12-1750 et seq. After discussing the issue with the city attorney, we have determined the most reasonable path forward is to notify the property owner of the day in which the demolition will occur via certified mail. The property owner will be asked to remove all obstructions that will allow the demolition contractor to


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get equipment onto the site. If, at the time the contractor shows up, the truck remains in the driveway and access is obstructed, a tow truck will be called to move the vehicle from the driveway to the street. Staff contacted demolition contractors to secure a new quote to demolish the garage structure. Alan’s Excavating submitted their previous bid of $4,800. ABC Demolition Services declined to submit a new bid due to newly acquired work. FISCAL IMPACT/FUNDING SOURCE: Costs currently incurred by the City for this condemnation action are limited to the Ownership & Encumbrance Report and the structural engineer’s assessment of the property.

Department Head Approval Date: 09-14-17 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

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Department: Community Development

Submitted By: Cody Sims, Assistant City Manager

Prepared By: Cody Sims, Assistant City Manager

Agenda Title: T-Hangar Development at Augusta Municipal Airport

RECOMMENDED ACTION: Provide staff direction with the Governing Body’s preference in moving forward with the development of T-Hangars at Augusta Municipal Airport. Consider authorizing staff to submit a grant application to the Kansas Department of Transportation to request funding for the taxi lane extensions as part of the T-Hangar development project. BACKGROUND: For the last several months, staff has been working to identify a path forward for developing new T-Hangars at Augusta Municipal Airport. The Airport Advisory Board considered the project earlier this year and recommended approval to the Governing Body for two 10-unit hangar buildings with one mechanical room per building and insulation on the roof, exterior walls, and the bi-fold doors. The City Council voted to table acceptance of the Airport Advisory Board’s recommendation until such time it could be determined how much it would cost to erect the steel buildings. Since that time, staff has worked with Erect-A-Tube to gather estimates for steel erection and, at the August 24, 2017 Airport Advisory Board meeting, the airport consulting engineer – Brad Waller, Alfred Benesch & Co. – suggested submitting a grant to the Kansas Department of Transportation to help cover the cost of the taxi lane extension. ANALYSIS: Staff has prepared five (5) different alternatives for the City Council to consider to determine if the T-Hangar development project will move forward. The initial project called for two rows of new T-Hangars to be constructed immediately south of the existing T-Hangars. The project originally relied upon funding from the Augusta Pride and Progress bond initiative ($400,000). As initial project costs estimates were received, additional cash ($350,000) previously allocated for airport utility extension was also recognized as an additional funding source, which provided $750,000 for the development of T-Hangars. Additional cash received from the sale of the Midfield Complex ($325,000) and KDOT


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grant funding could also be applied to give the city the financial resources needed to proceed with the project. Two-row development without KDOT grant funding will require additional funding sources. Costs estimates for the project are shown in the following alternatives:

1. Two-Row Development – KDOT Funding.

T-Hangar Buildings $310,285 Taxi lane Extension (10% City Match) $40,000 Foundations/Floors $322,000 Steel Erection $156,000 Electric Extension $75,000 Engineering $29,465 Total City Investment $932,750 Recoup Investment (95% Occupancy) 16 years

2. Two-Row Development – City Funding. [Not Recommended]

T-Hangar Buildings $310,285 Taxi lane Extension $400,000 Foundations/Floors $322,000 Steel Erection $156,000 Electric Extension $75,000 Engineering $29,465 Total City Investment $1,292,750 Recoup Investment (95% Occupancy) 23 years

3. One-Row Development – KDOT Funding

T-Hangar Building $155,143 Taxi lane Extension (10% City Match) $25,000 Foundation/Floor $161,000 Steel Erection $78,000 Electric Extension $37,500 Engineering $29,465 Total City Investment $486,108 Recoup Investment (95% Occupancy) 17 years

4. One-Row Development – City Funding

T-Hangar Building $155,143

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Taxilane Extension $250,000 Foundation/Floor $161,000 Steel Erection $78,000 Electric Extension $37,500 Engineering $29,465 Total City Investment $711,108 Recoup Investment (95% Occupancy) 25 years

5. Do Nothing. The City Council could decide to do nothing with the T-Hangar project. If this is

desired, the $325,000 generated from the sale of the Midfield Complex would sit in Fund 70 (Airport Enterprise) and serve as seed money for future operations or as local match for future grants. The money that has been previously dedicated to T-Hangar development could be used to fix doors on the existing T-Hangars that are broken or otherwise hard to open. Choosing this alternative would re-invest in existing facilities and stabilize monthly rents for T-Hangar units that have been discounted because of infrastructure limitations.

FISCAL IMPACT/FUNDING SOURCE: Alternative Funding Sources

1

Estimated Project Cost: $1,292,750 City Portion: $932,750 Augusta Pride and Progress Fund 56 ($750,000); KDOT Grant ($360,000); and Cash from Midfield Complex Sale ($182,750).

2

Estimated Project Cost: $1,292,750 City Portion: $1,292,750 This alternative exceeds the total amount of financial resources available to the airport by $217,750. If the City Council wants to consider this package, an alternative funding source will have to be identified. [Not Recommended]

3

Estimated Project Cost: $711,108 City Portion: $486,108 Augusta Pride and Progress ($400,000); KDOT Grant ($225,000); and Cash ($86,108).

4 Estimated Project Cost: $711,108 City Portion: $711,108 Augusta Pride and Progress ($400,000); Cash ($311,108).

5

Funds currently dedicated to airport improvements could be used, in whole or in part, to repair existing T-Hangar facilities by adding new hangar doors to the individual hangar units. This would add value back into the structures and allow the City to adjust monthly rent rates that have been adjusted.

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Department Head Approval Date: 09-14-17 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1.

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Department: Administration

Submitted By: Josh Shaw, City Manager

Prepared By: Josh Shaw, City Manager

Agenda Title: Informational Memorandum

A. CURRENT JOB RECRUITMENTS:

1. Street Laborer Full Time 2. Electric Distribution Groundsman 3. Power Plant Operator Trainee

B. JOB ANNOUNCEMENTS:

1. Stephanie Cole is transferring from 911 Dispatch to Municipal Court Clerk. 2. Evan Cain is transferring from Cemetery Sexton to Dispatch.

C. CITY MANAGER ACTIVITIES:

1. Attended Certified Public Manager training in Topeka, KS. 2. Attended South Ohio Street Progress Meeting 3. Attended Safety Training on sandbagging operations. 4. Attended Comprehensive Plan Steering Committee meeting. 5. Attended mowing equipment demonstration at Elmwood Cemetery. 6. Responded to two (2) Council requests for information. 7. Responded to (4) public requests for information.

Adoptable Animals Lost and Found Animals – City Website Illegal dumping

D. GENERAL UPDATES/ITEMS:

1. City Manager will be attending next session of Kansas Certified Public Manager course on October 3rd and 4th in Topeka, KS.


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E. PUBLIC WORKS UPDATES: 1. SOLID WASTE DIVISION

1.1. The roll-off truck and dumpsters have been utilized at 6 different locations over the past 4 weeks

1.2. The Solid Waste Division report for reflects the collection of waste and recycle.

Solid Waste Collection Totals – August 6th to August 19th Solid Waste 94.74 Tons Recycle 33.45 Tons Commercial Waste 68.77 Tons

Solid Waste Collection Totals – August 20th to September 2nd

Solid Waste 96.42 Tons Recycle 30.41 Tons Commercial Waste 61.86 Tons

2. STREET DIVISION

2.1. Work completed by the Street Division:

August 6th to August 19th Location Work Completed Euclid Bricks laid and sand packed; clean up and

barricades removed. Williams Way/Garvin Park Rd/East Bound Over. Filled in Pot Holes Soccer Field Installed snow fence until job can be completed Edgewood Rented a mini and dug out ditch. 1911 Meadow Ave Cleaned out concrete drain. City Lake Installed “No Fishing” signs around the lake. Harrington Put millings down for the potholes. State/Clark/Broadway Painting cross walks.

August 20th – September 2nd

Location Work Completed 3110 Colleen Ct Driveway/Pulled form boards and filled in with

new dirt. East Bound Starkey & Kelly Filled in Pot Holes Stadium Filled in Pot Holes Edgewood Picked up snow fence pick up remaining dirt. State Prepared and finished brick job. 6th & Osage Patched with 8 ton of asphalt from street cut (Water

Dept) 930 Alice Filled in ruts in the alley. 5K Run Barricades on Robins, Cron and Prairie.

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3. WASTEWATER DIVISION 3.1. Sewer Main Cleaning:

August 6th to August 19th Entrance Manhole Exit Manhole Total Cleaned (Feet) D-1 D-2 485 C-146 C-147 645 C-146 C-144 510 C-211 C-203 350 F-33ca F3F4 300 C-243 C-245 800 C-341 C-340 355

Total Length Cleaned (Linear Feet) 3,445

3.2. Sewer Callouts/Cleaning:

August 6th to August 19th Entrance Manhole Exit Manhole Total Cleaned (Feet) 1604 Washington Lane 2021 Cron B-8 B-9 335 A-139 A-142 437 A-37 A-38 800 A-27 A-28 800 A-24 A-25 800 A-23 A-46 800 A-23 A-37 845 A-20 A-21 800 A-17 A-18 800 A-17 A-23 500


3.3. Work performed by the Wastewater Division:

August 20th – September 2nd Entrance Manhole Exit Manhole Total Cleaned (Feet) C-248 C-250 180 C-236 C-248 345 1803 Ohio B-39 B-40 370 C-217 C-218 473 C-229 C-230 397 C-228 C-229 500 C-236 C-228 250 232 E 12th C-248 C-249 221 A-131 A-133 339 A-131 A-132 208 A-70 A-81 866


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Address or Division Type of Work 3110 Colleen Cleaned street for Water Distribution. East of Miller’s 5 Potholed for Electric Distribution. Street Shop Cleaned dump pit. 12th and Ohio Checked manholes for verification of pipe that has

been replaced. C-369 to C-368 Televised by Mayer for South Ohio project. Dearborn & Columbia Potholed for Water Distribution 347 E Main Service Disconnect Street Shop Cleaned dump pit. 12th and Ohio Checked manholes for verification of pipe that has

been replaced. C-369 to C-368 Televised by Mayer for South Ohio project.

3.4. A total of 6.24 Million Gallons of sewage were processed from August 6th through August 19th. Process control labs were completed each week and 10.4 dry tons of solids were produced.

3.5. A total of 5.24 Million Gallons of sewage were processed from August 20 through September 2. Process control labs were completed each week and 9.05 dry tons of solids were produced.

3.6. Worked on August and September problem sewer lines.

4. WATER DIVISION

4.1. August 6th – August 19th: 51 Standard Locates, 56 Locate Updates and 8 Emergency Locates.

4.2. August 20th – September 2nd: 44 Standard Locates, 27 Locate Updates and 7 Emergency Locates.

4.3. Water system maintenance and projects:

Address/Division Work Performed Kelly and Ohio Met with Gas Crew 2020 Ohio Met with Gas Crew 401 Grove Met with Gas Crew 517 Santa Fe Met with Gas Crew Ohio & Columbia Met with Gas Crew to cut out gas line. 139 Walnut Met with Gas Crew 1515 Country Club Drive Met with Gas Crew 12th to 14th Met with Gas Crew due to moving gas from the rear to the

front. 1143 Osage Met with Gas Crew Electric Plant 1 Met with Gas Crew for remark due to the railroad. 200 W 4th Met with Gas Crew; they found a blue poly water line. 1100 Block of Osage Met with Gas Crew; clay tile pipe in the road.

5.3 Water Main/Service Leak Repair:

Main/Service Leak Description 135 Walnut Ohio & Broadway Plug 4” tied in with 8” 111th South Mulvane Leak 1156 State Ohio Dug up 4” per Anthony and Dondlinger told us to stop. 2203 Chestnut New Water Service.

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ITEM NO.

5

242 W Summit Customer’s side. 502 Country Lane Check for leak, did not find one. Meter read 2207 on

8/21/17, same as 8/17/17. 1712 Cedar Lane 601 Osage Service Upgrade 210 E 6th Service Upgrade 1624 Washington Lane Repaired water service.

5.4 Meter Can and Meter Problems:

Main/Service Leak Location Description 305 Main Replaced lid and ring. 812 State Replaced lid and ring. 920 Ohio Call back for no water; back feed from hydrant to get

customer water. 904 Ohio No water service; notified Dondlinger and Anthony. 1205 Golf Shut off water. 129 Columbia Lid, ring, and can 1619 Moyle Resetter, can, lid, and ring. 1712 Cedar Lane Can, lid, and ring. 350 E Clark Slow leak past the meter 425 & 427 E 14th Low water pressure and brown water. 601 Osage Check for leak, need full service upgrade to main. Leak is

on City side. Frisco Dead End Removed 2 meters 684 & 686 Frisco Shut off and cut. 1 Fairlane Replaced meter can, lid, and ring. 220 Main Cut down meter box. 7 Ranchwood Cut down meter box. 210 E 6th Cut down meter can for Street Dept 601 Osage Cut down meter can for Street Dept 726 Fairway Ct Water leak on customer side.

5.5 New/Replacement Meter Installation:

Address 338 E 14th 920 Ohio (Tapped for Dondlinger) 904 Ohio (Tapped for Dondlinger) 1302 Euclid – Replaced Meter 1729 Moyle (Meter and ERT) 139 E 12th (ERT) 1619 Moyle (Meter and ERT) 1712 Cedar Lane (Meter and ERT) 926 Lulu (Meter and ERT) 502 Country Lane

5.6 New Fire Hydrant Installation – Ohio and 14th install flush line.

5.7 Fire Hydrant Flushing – Dearborn and Main; Dearborn and Clark

Removed Fire Hydrant – Columbia and Ohio

5.7 Valve Exercising/Valve Repair/New Valve Installation

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ITEM NO.

6

Address/Intersection Description East Broadway from State to Ohio Three on east Broadway. Dearborn to Ohio 12” Valves. Dearborn by the Overpass 2-6” Valves West South of the Overpass 4” Valve Overpass on Dearborn 6” Valve 5th and Osage Valve exercising 644 Santa Fe New Valve Installation East end of Frisco for Blow Off New Valve Installation Dead-End of Broadway Backfilled around valve; installed a new valve box and

mushroom lid. Ohio and Broadway Dug up valve to remove and cap line; could not make

contact with Gas Company; will cut Monday 8/21.

F. ATTACHMENTS:

1. Minutes for various meetings of the Butler County Commission 2. Calendar of Upcoming Events 3. Event Form – Cemetery Tour 4. Comprehensive Plan Steering Committee Minutes

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BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, August 29, 2017

CALL TO ORDER Commissiou Chairman Jeff Masterson called the Butler County Board ofConunissioners to order at 9:00 a.m. Present were Commissioner Marc Murphy, Commissioner Ed Myers, Commissioner Mike Wheeler, Commissioner Dan Woydziak, County Administrator Will Johnson, and Clerk Recorder Chelsea McClure.

INVOCATION Pastor Ron Jones, Temple Baptist Church, EI Dorado, presented the invocation.

APPROVAL OF MINUTES Commissioner Wheeler motioned to approve the minutes of the Butler County Commission meeting for Tuesday, August 22, 2017 as written. Commissioner Woydziak seconded the motion. Motion carried 4-0-1. Commissioner Murphy abstained due to his absence last week.

(00:02:04) PUBLIC COMMENTS Scott Gill, PO Box 575, came before the Board to discuss a claim he filed a~ainst the Butler County Detention Facility. Mr. Gill was directed by the Board on August 8' to speak with his attorney regarding his claim. Mr. Gill stated he was denied medical treatment for two days while in the Butler County Detention Facility and suffered eye damage and felt he was treated poorly. Commission Chairman Masterson advised Mr. Gill to speak with his attorney like he had been advised to previously and the Board would not be discussing the matter any further.

Steve Wilkinson, South Central Kansas Economic Development District (SCKEDD), came before the Board to introduce himself as (Amended on September 5, 2017, by Commissioner Myers to change to "the nelV Executive Director of SCKEDD'J and also shared SCKEDD's mission statement with the Board. SCKEDD's mission is to enhance and improve the economic vitality, community infrastmcture, and housing quality within their region. Butler County is one offomieen counties SCKEDD has served since 1972.

(00:20:39) ITEM#I- AMENDED ROSE HILL NRP Will Johnson, County Adminish'ator, came before the Board for approval of an amended interlocal agreement for the City of Rose Hill Neighborhood Revitalization Plan (NRP). The County Commission approved entering into an interlocal agreement for a NRP with the City of Rose Hill and other parties in Febmary of this year. The final step of the approval process is review and approval by the Office of the Attorney General. Administrator Johnson stated these approvals have been harder to come by and this plan is no different. The Attorney General's Office is requiring two modifications to the plan plior to approval, which will require all parties to approve the amended agreement. The first modification is in paragraph three and requires modification of language to explicitly state that Butler County will be the administrator of the Plan rather than Butler County and Rose Hill. The second change is in paragraph four and language is being added to explicitly state, "Butler County will create a neighborhood

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revitalization fund pursuant to K.S.A 12-17, 118 for the pllipose offlnancing the redevelopment and to provide rebates."

Commissioner Woydziak motioned to approve Resolution #17-23 authorizing the Chairman to sign the amended interlocal agreement with USD 394, the City of Rose Hill, and Butler Community College for the pllrpose of a NRP program in Rose Hill, KS for a three year period ending December 1, 2019. Commissioner Wheeler seconded the motion. Motion carried 5-0.

(00:25:41) ITEM#2 _13TH DISTRICT COMMUNITY CORRECTIONS FY2018 CARRYOVER REIMBURSED BUDGET SUMMARY & NARRATIVE PLAN Chuck McGuire, Community Corrections Director, came before the Board for approval of the 13 th DistIict Community Corrections Kansas Department of Corrections FY2018 Carryover Reimbursed Budget Summary and Narrative Plan. The 13th DistIict Community Corrections carried over $5,427.88 in unexpended offender reimbursed funds from FY2017 to FY2018. The $5,427.88 in unexpended reimbursed funds that was rolled over was placed in the salary and operations line items, as well as offender services line items within the budget. The funds are used to defray any shortfalls in core FY2018 grant funding for adult offenders and they would also be used in the event of in-year KDOC budget cuts.

Commissioner Wheeler motioned to approve the ]3'" District Community Corrections KDOC FY2018 Adult CarrYOller Reimbllrsed Budget and allow Chairman Masterson to sign. Commission Chairman Masterson seconded the motion. Motion carried 5-0.

(00:28:25) ITEM #3 _13TH DISTRICT COMMUNITY CORRECTIONS - MODIFIED FY2018 BEHAVIORAL HEALTH SERVICES PLAN & BUDGET Chuck McGuire, Community Corrections Director, came before the Board for approval of the FY2018 Kansas Department of Corrections (KDOC) Modifled Behavioral Health/Interventions Funding Budget Summruy & Narrative for the 13th District Community Corrections Agency. This funding grant was initially released by the Governor to the Secretary of Corrections in FY2015. Funds are obtained by local agencies via a grant funding request. The funds are used by community corrections agencies statewide to obtain needed services provided by the local mental health centers for indigent offenders assigned for supervision. It is to assist in preventing revocation from cOlnmllility corrections supervision and placement into a KDOC custody facility. The actual grant funding ammmt for FY2018 is $6,000. The funds will be used to purchase services at the South Central Mental Health Counseling Center for assigned indigent offenders who will need mental health & drug/alcohol treatment and/or medications.

Commissioner Woydziak motioned to approve the FY2018 ]3,h District Community Corrections Behavioral Health Services Plan & Funding request and that it is fonvarded to the Kansas Department of Corrections and allow the Chair to sign. Commissioner Murphy seconded the motion. Motion carried 5-0.

(00:29:33) VOUCHERS

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Commissioner Woydziak motioned to approve vOllchersfor August 29,2017, in the amount of $346,093.75. Commissioner Mllrphy seconded the motion. Motion carried 5-0.

(00:31:50) COMMISSION ADDS & ABATES Commissioner Woydziak motioned to approve Adds & Abates #2659 dated August 29, 2017; Adds in the amount of $526.68 and Abates in the amount of $6,865.70. Commissioner Murphy seconded the motion. Motion can'ied 5-0.

(00:32: 12) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Myers stated he attended a local Road Safety Workshop last Tuesday and received an abundance of educational information.

Commissioner Woydziak noted a constituent from around Douglass, KS has been having problems with his neighbor riding ditt bikes and also noted he will be coming up to discuss the issues with the Commission within the next few weeks.

Darryl Lutz, Director of Public Works, came before the Board requesting approval for a repairs request on a mowing tractor. Mr. Lutz noted Wichita Tractor Company would be doing the repair at an estitnated cost of$8,265.18.

Commissioner Mllrphy motioned to approve the repair req llest from Wichita Tractor Company on the mowing tractor in the amount of $8,265.18. Commissioner Woydziak seconded the motion. Motion carried 5-0.

Mr. Lutz updated the Board on the status of the K-196 bridge projects. Mr. Lutz stated KDOT is still predicting the final completion date as November 17'h.

Mr. Lutz stated the Haverhill Bridge Project is on schedule and conti'actors are fonning the bridge now.

Mr. Lutz stated Plum Grove Township recently removed several of Jason Artz fencepost from the right away.

Administrator Johnson reminded the Commissioners to sign up to attend the Health Insurance Meeting.

The Cassoday Senior Center visit is scheduled for Monday, September 18'h.

Commissioner Wheeler motioned to approve the amended motion in August 22"" 2017 minutes Item #1 to change David & Kristi Wilson's address to 409 NW 6(1" Street. Commission Chairman Masterson seconded the motion. Motion carried 5-0.

The Historic Courthouse will be closed on Labor Day, Monday, September 4'h.

(01:11:09) ADJOURNMENT Commissioner Woydziak motioned to adjourn the meeting of the Board at 10:11 a.m. Commissioner Mllrphy seconded the motion. Motion carried 5-0.

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2017 - UPCOMING EVENTS

DATE EVENT DESCRIPTION SPONSOR

Annual Parade and Pep Rally to precede Augusta

Homecoming at the High School. Parde starts at 2:00.

Participants line up at the AMS at 1:30. This year's Parade Sponsor - Augusta

Augusta Spirit Parade & Pep theme is " Follow the Yellow Brick Road". Entry Chamber of Commerce 775-

10/6/2017 Rally applications may be obained from the Chamber Office. 6339

10/19/2017 Witches Night Out Save the Date! Annual event for ladies

Save the Date! Annual event - Chili Cook-off, Trick or Downtown Augusta Inc. - 775-

10/28/2017 Red Brick Harvest Festival Treat Street - Free Movie 4585

Small Business Saturday- Annual Small Business Saturday - Chamber of Commerce Augusta Chamber of

11/25/2017 Christmas Parade Christmas Parade - visit Santa at the Depot Commerce 775-6339

Annual Free Christmas Movie sponsored by the Bisagno

12/9/2017 Bisagno Christmas Movie Family - visit with Santa -_.-

i\ul5usta Arts Council

DATE: September 13, 2017 _______________________________ PREPARED BY: Mitch Coffman

MEETING #: 2 _________________________________________ ATTACHMENTS: #1 Sign In Sheet

SUBJECT: Steering Committee Meeting _____________________

___________________________________________________ Please advise immediately of any misconceptions or omissions you believe to be contained herein.

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STEERING COMMITTEE MEETING MINUTES

Staff Attending: Josh Shaw, City Manager; Cody Sims, Assistant City Manager; Scott Dunakey, PEC; Mitch Coffman, PEC; Nick Staib, PEC Agenda Items

1. Welcome & Introductions

Discussion: Cody Sims led introductions of the Steering Committee and staff. He also presented the agenda.

Action Items: None.

2. Approval of August 3, 2017 Meeting Minutes

Tom Leffler moved to approve the minutes from the August 3, 2017 steering committee meeting. John Black seconded the motion. Motion carried 10-0.

Action Items: None.

3. Project Branding & Survey Overview

Discussion: Scott Dunakey presented and led a discussion on the draft layout of the project website and the first of two surveys.

The draft layout of the project website is linked from and to the City’s website. The layout continues the branding themes that will be used for the entire planning effort. It contains links to the City’s social media accounts. The project will utilize the City’s social media accounts to push out notifications and information for the project. The layout also contains links to the surveys, descriptions of the different phases of the project, a project timeline, and links to event details and project documents. There is also an input interface where the public can ask questions of the project team. These questions and comments will be emailed to Scott Dunakey, Mitch Coffman, and Cody Sims. Responses will be coordinated between the three individuals to ensure a response is provided and only one response. A log of questions and comments will be kept and become part of the project record. It was requested to include a frequently asked questions (FAQs) page to answer repeat questions on the website. Scott Dunakey advised that he will work with Associated Integrated Marketing to integrate a FAQs page into the website.

There have been some minor modifications to the project branding image. These revisions were based upon comments received at the previous Steering Committee meeting and images received by Steering Committee members. Also, the branding title “Augusta in Action” was revised to “Augusta Action” as to not be misconstrued as “Augusta Inaction.”

The upcoming survey is the first of two surveys. The surveys will be primarily an online survey but paper copies will also be available at City Hall. Paper copies can be picked up, completed, and returned to City Hall. The survey will take approximately 10 minutes to complete. The survey will be live soon, but the exact date is not known yet. Postcard mailers were developed to announce the survey and are currently being printed. Once the postcards are mailed, the survey will be open for three weeks. These will be sent to all those that receive utility bills for the City.

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There will also be a social media blast to announce the survey. Scott Dunakey requested that Steering Committee members utilize large email distribution lists to help promote the survey, as long as it is appropriate for these lists to be utilized for this purpose.

The Steering Committee voiced concern about those with an Augusta address but that do not receive Augusta utility bills will not receive the survey notification postcards. Scott Dunakey advised that the consultant team will look into ways to address this issue. Sarah Hoefgen advised that she will be willing to include a blurb about the survey in a paper copy of the homecoming school flyer in about three weeks. Scott Dunakey will provide an electronic image of the postcard to Cody Sims to distribute to the Steering Committee to be included in the school flyer and to be used for Steering Committee members’ social media posts to promote the survey.

There will be incentives to promote completion of both surveys. The intent is to get more people to complete the survey to instill confidence in the responses and improve validity. The more responses collected, the more confidence the City can have in the results of the surveys. Those that fully complete both surveys will be eligible for a grand prize of a trip for four to Great Wolf Lodge and a $150 visa gift card. Other prizes include gift cards to several local businesses. Josh Shaw advised that these incentives match those utilized by Rose Hill for their survey. There were no objections to the incentives.

The first part of the survey focuses on respondent info, that will allow responses to be categorized. This will show participation from different segments of the population. It can also provide indicators of different preferences for different segments of the population.

The next part focuses on long-term vision questions to obtain both positive and negative feedback about how people feel about Augusta and desires for the future. There are economic development questions that ask about efforts and strategies to grow the local economy. There are land development questions that focus on the desired direction of growth, growth patterns, and different strategies. Commercial and industrial development questions get into more detail about specific areas for business development. Housing and residential development questions focus on types, preferences, and opportunities for housing and neighborhoods. Transportation questions get into existing transportation issues and concerns. There are more questions on parks and recreation to aid in the development of the more detailed parks and recreation plan. City services, utilities, and facilities questions ask about their value, quality, cost, and desirable services/facilities not currently provided.

The Steering Committee asked why questions about arts, culture, new restaurants, and other topics discusses at the previous Steering Committee meeting were not included in the survey. Scott Dunakey advised that these types of questions will be asked in the next survey, which will ask about more detailed information on policies and action. This first survey is focused on the big picture, broad community goals, and the general direction of the City. These types of questions will also be asked and discussed at the community forums. The second survey will be administered approximately two-thirds of the way through the process. Questions will be based upon responses from the first survey.

The Steering Committee asked about verifying responses and making sure they were completed by those in the Augusta community. Scott Dunakey advised that responses were limited to one per IP address. Respondents are asked to provide name and contact information, but this is optional. Associated Integrated Marketing utilizes the third party to handle contact information to ensure anonymity. There is a statement on the survey about the anonymity.

Action Items: (1) Scott Dunakey to work with Associated Integrated Marketing to add responses to feedback received from the website comment tool. (2) Scott Dunakey will look into ways to address the issue of postcards not being sent to addresses unserved by Augusta utilities. (3) Scott Dunakey will provide Cody Sims with an electronic image of the postcard. (4) Cody Sims will provide the Steering Committee with the electronic image of the postcard to be included in the school flyer and used to promote the survey on social media.

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4. Park System Master Plan

Discussion: Nick Staib presented information about the Park System Master Plan. He showed a map of the locations of the existing parks, the areas served by the parks, and the pedestrian network throughout the City. Generally, people are willing to walk about ¼ mile to get to a park and potentially up to one mile for larger parks. Based upon ¼ mile buffer around parks, Augusta has pretty good coverage of parks throughout the City. There are some areas lack close proximity to parks, particularly south of US-54, far north Augusta, and an area around High Street in central Augusta. Coverage areas and use zones can increase when vehicular parking is provided. The sidewalks are prevalent in the central area of Augusta. There are some missing pedestrian connections to and between parks, including the pool.

PEC has completed an assessment of the existing parks. The parks and equipment are generally in good condition. PEC noticed that there were no drinking fountains in any of the parks. The Steering Committee advised that there used to be drinking fountains a long time ago but have been removed due to vandalism.

The Plan will include recommendations to enhance existing parks, park types/styles, general areas for new parks, needed amenities, and means of improving access to parks.

The first survey will aid in determining the use of existing facilities and other data to assess needs. It will help identify what type of parks and amenities are desired by the community. It was noticed that during the assessment, there is a potential need to improve the sports fields/areas. This brings up the topic of the local desire for a new sports complex. Josh Shaw advised that the Park Board needs to be involved in this discussion. He also advised that the City has discussed a sports forum but is not actively working on it. Questions about a potential sports forum need to be included in the second survey to engage the community on the issue. He also advised of the need to involve the Park Board to dive deeper into this issue. The Steering Committee advised that there are opportunities for the City if a sports forum is developed including activities provided to Augusta residents and the region, business development, and taxes. Scott Dunakey advised that if there is support, that a recommendation will likely include a feasibility study to assess the local and regional demand to ensure the facility size, amenities, staffing, programming, and funding are appropriate and sustainable.

The Steering Committee advised of the need for a park south of US-54. Pop-up parks were discussed, which focused on the park programming issue. Programming is needed in order to activate this type of park. Scott Dunakey advised that programming will be addressed in the Park System Master Plan. A member of the audience identified a few opportunities for pop-up park activities for all ages including high school student musical performances, chess boards, and a flea market.

The Steering Committee advised that the park commission was voted down recently but there are still a lot of people in Augusta that want the commission.

Action Items: None.

5. Future Land Use & Development

Discussion: Scott Dunakey led a discussion about the future land use and development for Augusta. At the previous Steering Committee meeting, data from the Community Profile were presented that showed existing land uses within the Augusta Planning Area. The Steering Committee was requested to provide feedback on the preferred pattern and direction of future development.

A map and corresponding table were presented showing existing land uses and three scenarios for future development and the impacts on development density and area needed. The current population is 9,242 and is projected to increase to 12,911 by 2040. The projection is a linear growth projection of 1.1% per year, which is based upon the previous 40 years of population growth.

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If the current distribution of land uses is maintained through 2040 without expansion of the City Limits, and the 3% of undeveloped land within the City is developed, the square feet per capita of land uses decrease. This shows the need to increase the density of development to accommodate the additional population by 2040.

If the typical land use mix (nationally) for communities is used, it changes the land use mix for Augusta. This shows some potential imbalances if land uses based upon national averages.

If the square feet per capita is maintained (existing density) through 2040 and the existing undeveloped land within the City Limits is developed, the City Limits would need to expand by about 1,000 acres to accommodate the 2040 population.

These scenarios provide a glimpse into the demand for development and how the City could accommodate the demand for development. Scott Dunakey presented two different areas/directions of development for residential, commercial, and industrial expansion/development. He advised that the flood zones are constraints to expansion since they can be cost prohibitive to develop. The areas west along US-54 pose issues due to the provision of water and wastewater utilities. The Steering Committee was requested to provide input and feedback on where the priority growth areas and direction should be located.

For residential development, two areas were presented; northeast of the current City Limits and west along US-54. There is not a lot of undeveloped area within current City Limits available for infill development. Although redevelopment could occur on already developed land, the focus is on identifying areas ideal for expansion. The Steering Committee preferred the area north of Augusta including northeast and the area northwest of Augusta City Lake. This direction of expansion will likely be more efficient for utility provisions. There has also been some interest in expanding northwest of the Lake. It was advised that road access from the northwest area to Ohio Street would be desirable. There was a desire to keep residential expansion within the Augusta School District. The area to the west along US-54 would have the utility provision issue. If the wastewater utilities could be provided, the area would be more desirable because it could develop at a higher density. There was also a concern about the west area since maintaining a cohesive feel and character would be difficult since it would be divided from the current community. The Steering Committee also looked at the rural water districts and the potential impacts of expanding in different locations.

For commercial development, two areas were presented; the Ohio Street corridor and west along US-54. The US-54 corridor was not identified since it is already commercially development. Although redevelopment is a possibility, the focus is on the future growth possibilities. Nodes of development at high-traffic intersections will likely be a focus due to the commercial market demand at those locations. The Steering Committee identified Ohio Street and 70th Street intersection as an intriguing possibility, especially if residential growth occurs, but there may be flood zone issues. If Custer Lane extends north to David Drive, that could be a possible intersection. If residential development occurs northwest of Augusta City Lake, the Dike Road and 70th Street intersection has potential. The Ohio Street corridor lacks quality connectivity to US-54, which may deter some regional commercial demand. The Steering Committee identified that the US-54 corridor west of Augusta would be where the market demand is likely to occur but that Ohio Street still needs to addressed due to existing commercial development and the potential for new commercial development due to potential residential growth north of the City.

For industrial development two areas were presented; east along the railroad corridor and west south of US-54. There are limited areas that are ideal for industrial growth. The area south of US-54 west of Augusta offers some potential synergy with the Augusta Airport. The City has previously worked with Andover and Butler County on a potential cornerstone development that eventually didn’t occur. This area is closer to Andover utilities. Josh Shaw advised that many other communities have made major investments to prepare land for industrial uses and Augusta has not. There is also a large amount of regional competition to secure industrial businesses due to past investments. The City would need to make tremendous investments to compete with the other communities. The area east along the railroad corridor has some existing industrial development and the potential for a spur track to serve the area. The Steering Committee preferred the area east along the railroad tracks but not to rule out the area west along US-54.

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Action Items: (1) PEC to develop a future development scenario based upon the feedback from the Steering Committee to be presented at the next Steering Committee meeting.

6. Next Steps

Discussion: Cody Sims advised that the next meeting is tentatively scheduled for the second week of October. This may need to get pushed back until the survey is closed and the results are summarized. Cody Sims will send out a survey to the Steering Committee to determine the best dates for the next meeting.

PEC will give an update to the Planning Commission on the project progress to date on September 26, 2017.

Action Items: (1) Cody Sims to work with the Steering Committee to schedule the next Steering Committee meeting.