AGENDA2013/05/14 · 4. Approval of Use of School Buses/Drivers for VCE Jamestown 4-H Camp (June 10 & 14, 2013); 12 5. Approval of Workers' Compensation Insurance Award to VACo, July

GLOUCESTER COUNTY SCHOOL BOARD MAY 14,2013, MONTHLY MEETING

5:30pm- Closed Meeting (Admin. Offices-Room 305) 7:00 pm- Open Meeting (Colonial Courthouse)

Gloucester, Virginia

AGENDA ITEM #: BUSINESS/SUBJECT: PRESENTER(S): INFO/ACTION: PAGE#: N/A MEETING CALLED TO ORDER BY CHAIRPERSON

AND ROLL CALL BY ACTING CLERK Mr. Randy Burak/ Action N/A Mr. John Hutchinson

13-58 CALL FOR CLOSED MEETING Mr. Burak Action N/A Pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.); and Subsection 2, for the discussion of a student personnel matter (1 request for release from compulsory attendance).

13-59 RETURN TO OPEN MEETING/CERTIFICATION/ Mr. Burak/ Action N/A ROLL CALL BY DEPUTY CLERK Ms. Betty Jane Duncan Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from Open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote on certification .

N/A MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE Mr. Burak/ Action N/A Mr. Dustyn Hall

13-60 PERSONNEL ITEMS Dr. Ben Kiser/ Dr. Juanita Smith 1. Monthly Personnel Appointments, Resignations, Transfers, etc. Action N/A

13-61 STUDENT PERSONNEL ITEMS Dr. Kiser 1. One (1) Request for Release from Compulsory School Attendance

13-62 ADDITIONS AND CHANGES TO AGENDA Mr. Burak/Dr. Kiser

Action

Action

13-63 APPROVAL ·oF CONSENT AGENDA*/** Mr. Burak/Ms. Duncan Action

N/A N/A

N/A

*-All items contained within the Consent Agenda are approved by a single poll vote of the Board. **-Any SB member wishing to remove an item may do so by calling Dr. Kiser or Ms. Gamache by noon on day of SB meeting. 1. Approval of March 28, 2013, Special (Joint w/BOS) Meeting Minutes; 1 2. Approval of April9, 2013, Monthly Meeting Minutes; 3 3. Approval of April 23, 2013, Special (Work Session) Meeting Minutes; 9 4. Approval of Use of School Buses/Drivers for VCE Jamestown 4-H Camp (June 10 & 14, 2013); 12 5. Approval of Workers' Compensation Insurance Award to VACo, July 1, 2013-June 30, 2014; 14 6. Approval of Auto, Property & Liability Insurance to VML, July 1, 2013-June 30, 2014; 18 7. Approval of Student Accident Insurance to Scholastic Insurers, lnc.-201 3-2014; 21 8. Approval of Non-Resident Tuition Rate of $4,168.00 for 2013-2014; 24 9. Informational Revenue Report as of March 13, 2013; 25 10. Informational Membership Report as of April 30, 2013; 26 11. Informational Visiting Teachers Report for April, 2013; 27 12. Informational Monthly Suspension Report for April, 2013; 28 13. Informational Central Food Service Report as of March 31, 2013; 30 14. Informational Transportation Report for April, 2013; 31 15. Informational Instructional Report for April, 2013; and 32 16. Informational Employee Services & Communication Monthly Report. 36

AGENDA FOR MAY 14,2013, MONTHLY SCHOOL BOARD MEETING ITEM #: BUSINESS/SUBJECT: PRESENTER(S): INFO/ACTION: PAGE#: 13-64 COMMUNITY/STAFF PRESENTATIONS AND RECOGNITIONS Information N/A

1. GHS Spanish Club Service Project Presentation Dr. Chuck Wagner/Ms. Lyn Whitt 2. GHS Jobs Coach Program Update Ms. Fran Goforth/Mr. Broderick Roye 3. GHS Capstone Class Presentation Dr. Wagner/Ms. Kathy Burns 4. Recognition of GCPS 2012-2013 "Teachers of the Year" Dr. Kiser/Mr. Burak

Karen Scalf- Botetourt; Craig Doolittle- Page; and Ron Harding - GHS 5. School Health Advisory Board (SHAB) Presentation on Ms. Shirley Chirch/Ms. Lauren Giddings

Revised Wellness Guidelines 6. School Nutrition Appreciation Day- May 15, 2013 Mr. Steve Patton 7. Achilles' DOE Distinguished Award Received Ms. Molly Broderson/Mr. Jesse Dutton 8. Updates on Committees/Boards by SB Members School Board Members 9. Reserved for Remarks from Citizens in Audience (Speakers Are Asked to Give Their Name, the

District in Which They Reside and Limit Remarks to 3-5 Minutes, to be determined by the Chair)

13-65 STUDENT ADVISORY COMMITTEE (SAC) ITEMS Mr. Hall

13-66 BUDGET AND FINANCE ITEMS 1. Final Adjustments/Adoption of FY'14 School Board

BudgeUCentral Food Service BudgeUT eacher Scale 2. Revision (Skills USA) to FY'2014 Student Fees 3. Update on 2013-2014 Health and Dental Insurance 4. Grants and Donations Received by GCPS

13-67 SUPERINTENDENT'SITEMS 1. Update on Thomas Calhoun Walker Education Center 2. Update on Page Middle School 3. Division-Wide Retirement Reception -Thursday, May

30, 2013, 5:30-7:00 pm@ GHS. 4. Discussion of Test Run "Paperless" Agenda for June

Ms. Joanne Wright " " Action " "

Action Information

Dr. Kiser ""/Mr. Scott Shorland Information " "/" " Information "" Information

"" Information

13-68 SCHOOL BOARD MEMBERS' ITEMS School Board Members/Clerk 1. VSBA School Law Conference- Friday, June 7, 2013,

@Charlottesville Omni. Ms. Hensley, Ms. Hook and Ms. Cargill Brown have been registered to attend.

Mr. Burak Information

2. VSBA Conference on Education- Tuesday, July 23, 2013,@ Richmond Marriott. Dr. Kiser and Mr. Smith have been registered to attend.

Mr. Burak

13-69 ADMINISTRATIVE SERVICES' ITEMS Mr. Hutchinson 1. Policy Manual Update (New Business- Revision-1st Reading)

JN: Student Fees, Fines and Charges

13-70 INSTRUCTIONAL SERVICES' ITEMS Dr. Wagner

13-71 PUBLIC ANNOUNCEMENTS Mr. Burak 1. Memorial Day Holiday- All Schools/Offices Closed- Monday, May 27, 2013; 2. Last Day of School -Thursday, June 6, 2013; 3. Professional Day- Friday, June 7, 2013; 4. Graduation- Saturday, June 8, 2013, 10:00 am, William and Mary; 5. Summer Work Hours Begin - Monday, June 10, 2013; and

Information

N/A

Information

N/A

40

47 48 49

N/A

50

52

54 55

N/A

AGENDA FOR MAY 14,2013, MONTHLY SCHOOL BOARD MEETING ITEM #: BUSINESS/SUBJECT: PRESENTER(S): INFO/ACTION: PAGE #:

6. Next Monthly School Board Meeting-- Tuesday, June 11, 2013, 5:30 (Cont. Room 305) & 7:00 pm, @ GHS. N/A ADJOURNMENT Mr. Burak Action N/A

Until the Next Monthly Meeting on Tuesday, June 11, 2013, 5:30pm (Closed)@ Room 305 of Admin . Offices/7:00pm (Open)@ Gloucester High School (Auditorium) due to Election Primary.

5-14-2013 SB AGENDA TABLE (S/9/13:dcg)

AG ITEM#: 13-63.1 5/14/2013 SB MEETING CONSENT AGENDA

RECORDED MINUTES OF THE GLOUCESTER COUNTY SCHOOL BOARD

GLOUCESTER, VIRGINIA

MARCH 28, 2013

A special meeting of the Gloucester County School Board was held on Thursday, March 28, 2013, at 6:30 pm in the Gloucester High School auditorium. The purpose of the meeting was to consider recognition of local businesses for the VSBA Business Honor Roll. The Deputy Clerk took roll, and the following persons were recorded as present: George R. (Randy) Burak, Chairperson, Troy M. Anderson, Ann F. Burruss, Kim Hensley, Carla B. Hook, and Anita F. Parker, Members; H. Ben Kiser, Ed.D., Superintendent of Schools; and Betty Jane Duncan, Deputy Clerk. Kevin M. Smith, Member, was absent.

VSBA BUSINESS HONOR ROLL -- The Board discussed businesses to be considered for recognition in the 2013 VSBA Business Honor Roll. A motion was made by Ms. Parker, seconded by Mr. Andersen, and unanimously adopted to approve a resolution naming the following businesses to the 2013 Virginia School Boards Association Business Honor Roll in appreciation for their support following the April 2011 tornado disaster: EVB Bank; BBT Bank; Wachovia Bank; SunTrust Bank; Wells Fargo Bank; Office Supply of Gloucester; Lowe's; Home Depot; Chick-Fil-A; Waste Management; Wai-Mart; State Farm Insurance; Tyndall Point Trading; and WXGM Radio.

PAGE MIDDLE SCHOOL SITE PREPARATION CONTRACT - Mr. Scott Shorland, Construction Manager, presented information on bids received on the early site preparation contract at Page Middle School. A motion was made by Ms. Burruss and seconded by Mrs. Hook to award the contract for early site preparation to Henderson, Inc. The Deputy Clerk polled the Board as follows:

Ms. Burruss Mr. Andersen Ms. Hensley

Ms. Parker Mrs. Hook Mr. Burak

The Chairperson called for a recess at 6:37 pm until the scheduled joint meeting with the Board of Supervisors at 7:00pm at the same location .

••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

A joint meeting of the Gloucester County School Board and the Gloucester County Board of Supervisors was held on Thursday, March 28, 2013, at 7:00 pm, in the Gloucester High School auditorium.

The Chairperson of the Board of Supervisors called the meeting to order at 7:00 pm. Present for the Board of Supervisors were: Louise D. Theberge, Chairperson, Carter Borden, Ashley Chriscoe, Christopher Hutson, Andrew (Andy) James, John Northstein, and Robert (J.J.) Orth, Members; Brenda G. Garton, County Administrator; and Trish Cronin, Deputy Clerk.

The Chairperson of the School Board called the meeting back to order following the recess. The Deputy Clerk noted that all School Board members were present for the joint meeting (Mr. Smith having arrived during the recess).

A copy of the agenda for the Board of Supervisors is attached to the minutes. There was no published agenda for the School Board meeting.

INVOCATION AND PLEDGE OF ALLEGIANCE- An invocation was pronounced by Andy James, and Board members joined in the Pledge of Allegiance to the United States Flag.

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RECORDED MINUTES OF THE MARCH 28, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of2

SCHOOL BOARD'S RECOMMENDED FY'2013-2014 BUDGET

Mr. Burak reviewed the process followed by the School Board in developing the proposed budget for FY2014. Dr. Kiser and Ms. Joanne Wright, Director of Budget and Finance, presented data on the School Board's Recommended Budget for 2013-14 (Copy of presentation attached to minutes). Board of Supervisors members were given the opportunity to ask questions regarding budget items and have those issues addressed by the School Board and staff. Mr. Chriscoe requested that additional data be provided to explain the staffing requirements under the Virginia Standards of Quality and how these requirements are funded in Gloucester County.

QUESTIONS/CONVERSATION RE: PAGE MIDDLE SCHOOL

Mr. Burak opened the discussion by advising the Board of Supervisors that approval had been given by the School Board earlier in the meeting for work to begin on site preparation at the Page Middle School site. Mr. Shorland provided an update on the status of work on the plans for the school and also provided information on the current cost projections for the school and the add-ons to be considered in the bidding process. (Copy of handout Cost Projections for Page Middle School attached to minutes) Topics discussed included scope of road work, emergency shelter costs, site preparation details, and the need to encourage contractors/subcontractors to deal with local businesses when possible. Mr. Chriscoe requested that further data be provided on the $98,220 costs for emergency shelter hardening.

ADJOURNMENT BY BOARD OF SUPERVISORS -At 8:52 pm, the meeting of the Board of Supervisors was adjourned.

ADJOURNMENT BY SCHOOL BOARD --At 8:52 pm, there being no further business, a motion was made by Ms. Burruss, seconded by Mr. Andersen, and unanimously approved to adjourn the special School Board meeting of March 28, 2013, until the next regular School Board meeting scheduled for Tuesday, April 9, 2013, at 7:00 pm at the Gloucester Courthouse.

By: George R. (Randy) Burak, Chairperson

Betty Jane Duncan, Deputy Clerk

ATTACHMENTS (3)

1. Agenda -Joint Budget Work Session - March 28, 2013; 2. PowerPoint Presentation- School Board's Recommended Budget for 2013-14; and 3. Cost Projections for Page Middle School.

END BJD:bjd MIN-03-28-2013 (BOS/SB}

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AG ITEM #: 13-63.2 5/14/2013 SB MEETING CONSENT AGENDA



APRIL 9, 2013

The regular monthly meeting of the Gloucester County School Board was held on Tuesday, April 9, 2013, in the Administrative Offices Room 305. The Chairperson called the meeting to order at 5:32pm

ROLL CALL

Roll call was taken by the Acting Clerk, and the following persons were recorded as present: George R. (Randy) Burak, Chairperson, Troy M. Andersen, Ann F. Burruss, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, and Kevin M. Smith, Members. Also present for the closed meeting: H. Ben Kiser, Ed.D., Superintendent of Schools, John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk, and Charles A. Wagner, Ed.D., Assistant Superintendent for Instructional Services.

13-44: CALL FOR CLOSED MEETING

At 5:33pm, a motion was made by Ms. Burruss, seconded by Ms. Parker, and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.1-3711 (A), Subsection 1, for the discussion of personnel matters (appointments, resignations, etc.); and Subsection 2, for the discussion of student personnel matters (1 request for release from compulsory attendance; and 1 petition for admission of a 4 year old for the 2013-2014 school year). At 6:37 pm, the Chairperson declared a recess, and the meeting was relocated to the Colonial Courthouse.

13-45: RETURN TO OPEN MEETING/CERTIFICATION

Note: Ms. Betty Jane Duncan, Deputy Clerk, recorded the remainder of the meeting. The Deputy Clerk noted that all members were present for the open meeting.

At 7:00 pm, a motion was made by Mr. Smith to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Ms. Burruss and approved as follows:

Mr. Andersen Ms. Burruss Ms. Hensley Mrs. Hook

Ms. Parker Mr. Smith Mr. Burak

MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE- Mr. Dustyn Hall, SAC Chairperson, led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the Flag of the United States of America.

13-46: PERSONNEL ITEMS

1. Monthly Listing of Personnel Actions-A motion was made by Ms. Burruss, seconded by Mrs. Hook and unanimously adopted to approve the monthly listing of personnel appointments, contract changes, and leave requests. (Approved copies attached to minutes)

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RECORDED MINUTES OF THE APRIL 9, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING

13-47: STUDENT PERSONNEL ITEMS

PAGE 2 of6

1. One ( 1) Request for Release from Compulsory School Attendance -A motion was made by Ms. Burruss, seconded by Mr. Andersen and unanimously adopted to approve the request for release from compulsory school attendance for one (1) student in Gloucester County Public Schools. (Information on this action on file in the Office of Student Services)

13-48: ADDITIONS AND CHANGES TO AGENDA

Dr. Kiser recommended the following changes to the agenda: Under 13.50 Community/Staff Presentations and Recognitions - Add 13-50.1 Recognition of CTE Competition Winners/T earns. Under 13-52 Budget and Finance Items- Add 13.52.3 Actuarial Report-July 1, 2012. Under 13-53 Superintendent's Items - Remove Site Preparation Contract Approval. Under 13-57 Public Announcements- Add 13-57.3 National Teacher Appreciation Week- May 6-10, 2013. A motion was made by Ms. Burruss, seconded by Mrs. Hook, and unanimously adopted to approve the recommended additions and changes to the agenda.

13-49: APPROVAL OF CONSENT AGENDA

A motion was made by Mr. Smith to approve the Consent Agenda (listed below); motion was seconded by Ms. Burruss, and approved with a roll call vote

Mr. Andersen Ms. Burruss Ms. Hensley Mrs. Hook


ITEMS CONTAINED WITHIN THE CONSENT AGENDA: 1. Approval of March 12,2013, Monthly Meeting Minutes; 2. Approval of March 22, 2013, Special (3-Member Panel) Meeting Minutes; 3. Approval of Bus Shuttle Service-Battle of the Hook Event (1 0/19-20/2013); 4. Informational Membership Report as of March 20, 2013; 5. Informational Visiting Teachers Report for March, 2013; 6. Informational Monthly Suspension Report for March, 2013; 7. Informational Revenue Report as of February 28, 2013; 8. Informational Central Food Service Report as of February 28, 2013; 9. Informational Transportation Report for March, 2013; 10. Informational Instructional Report for March, 2013; 11. Informational Fundraiser Approvals Issued January-March, 2013; and 12. Informational Employee Services & Communication Monthly Report.

13-50: COMMUNITY/STAFF PRESENTATIONS AND RECOGNITION

1. Recognition of CTE Competition Winners/Teams - Dr. Wagner introduced Dr. Paul Mclean, Director of Career and Technical Education, who recognized CTE students and sponsors who recently had received awards in various competitions. Students recognized included: RoboDukes-Chris Feigh, Zach Tilley, Heather Hodges, Megan Epperson, Charles Milroy, Dalton Ward, Collin Forst, and Trip Arnold; Apps4VA Working Prototype-Marcus Rakentine; Ford/AAA Auto Skills-T.J. Priddy and Robert Cain; FBLA Regional Competition-Tia Javaliena; and Virginia State Horse Judging Competition-Anna Henderson Cox, Lilly Johnston, and Emily Johnston. (Complete listing of competitions, students, and sponsors attached to minutes) Students and sponsors received sincere congratulations from Board members for their accomplishments.

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RECORDED MINUTES OF THE APRIL 9, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of6

13-50: COMMUNITY/STAFF PRESENTATIONS AND RECOGNITION (continued)

2. Introduction of Trooper Buddies/Program -Ms. Shirley Chirch , Environmental Health and Safety Manager, and 151 Sgt. Caren Sterling, Virginia State Police, discussed with the Board the newly implemented Trooper Buddy Program. A state trooper will be assigned to each elementary school and spend one day each month interacting with students and teachers. Also, troopers will make spontaneous visits to the elementary school once per week. 1st Sgt. Sterling introduced Jeff Teagle and Ray Speas, two of the troopers who will be participating in the program.

3. Proclamation of May 8, 2013, as School Nurse Day - Ms. Chirch praised the services of the GCPS School Nurses and asked that May 8, 2013 be proclaimed as GCPS School Nurse Appreciation Day. A motion was made by Ms. Burruss, seconded by Ms. Parker, and unanimously adopted to proclaim May 8 as School Nurse Appreciation Day.

4. Support Services' Updates-Facilities/Energy - Mr. Dave Miller, Facilities Manager, and Mr. Dave Simmons, Energy Manager, provided an update on the services and ongoing projects of their departments. Board members commended Mr. Miller and Mr. Simmons and their respective staffs for the valuable work they perform for Gloucester County Public Schools.

5. Updates on Committees/Boards by SB Members - Ms. Burruss noted the Driver Impairment Program used in driver education at GHS which had been a feature of the Daffodil Festival. Ms. Hensley reported that the Teacher of the Year Dinner sponsored by the Education Foundation would be held on April 24. Mr. Andersen will attend a meeting of the Facilities Use Committee this week and provide a report at a later date.

6. Reserved for Remarks from Citizens in Audience - Mr. Burak asked if there were any persons present who wished to address the Board. He asked that all persons state their name, the district in which they reside and to limit their remarks to five minutes or less. The following person came forward to speak:

Brian McGovern (ABN District!GEA President) reported on the recent GEA climate survey and noted that further dialogue is needed with the Board on the results of this survey. An e-mail had been sent to Board members by Mr. McGovern with survey results and recommendations. (Copy of recommendations attached to the minutes)

13-51: INSTRUCTIONAL SERVICES' ITEMS

1. Discussion of SOL Incentives - Dr. Wagner and Dr. Kiser discussed SOL incentives that had been authorized for teachers to use in preparing their students for the upcoming SOL assessments. (Copy of e-mail from Dr. Kiser regarding SOL incentives attached to minutes) After discussion, a motion was made by Mrs. Hook and seconded by Ms. Hensley to instruct the Superintendent not to implement the SOL incentives and for recommendations from staff to be brought back to the Board at the next meeting on April 23. The following vote was recorded by the Deputy Clerk:

Ms. Burruss Mr. Smith Mr. Andersen Ms. Hensley

Motion was defeated 4-3.


-;)


13-52: BUDGET AND FINANCE ITEMS

PAGE 4 of6

1. Grants and Donations Received by GCPS - Ms. Joanne Wright, Director of Budget and Finance, highlighted the donations and scholarships totaling $3,807.48 that had been received by the schools and the division. A motion was made by Ms. Burruss and seconded by Ms. Parker to accept with grateful appreciation the donations as outlined. The Deputy Clerk polled the Board as follows:

Ms. Burruss Mr. Smith Mr. Andersen Ms. Hensley


2. FY'2014 Student Fees - Ms. Wright reviewed the revised proposed FY'2014 Student Fees. (Copy of revised fees attached to minutes) A motion was made by Mr. Smith and seconded by Ms. Burruss to approve the student fees as presented. The Deputy Clerk polled the Board as follows:

Mr. Smith Ms. Burruss Ms. Hensley Mr. Andersen

Mrs. Hook Ms. Parker Mr. Burak

Mr. Hutchinson recommended that funds available in the GHS Student Parking Fee account be used to pave a gravel parking area adjacent to the weight room and to improve the walkway to that parking lot. It was the consensus of the Board to accept this recommendation.

3. Actuarial Report- July 1, 2012- Ms. Wright distributed copies of the Actuarial Report and asked that Board members review this information prior to the work session on April 23. (Copy of Actuarial Report attached to minutes)

13-53: SUPERINTENDENT'S ITEMS

1. Update on Thomas Calhoun Walker Education Center -Mr. Scott Shorland, Construction Manager, and Mr. Hutchinson presented an update on the Thomas Calhoun Walker Education Center modification. A contract with Oyster Point Construction is being prepared for work to begin on that facility. A motion was made by Ms. Burruss and seconded by Mr. Smith to authorize the Chairperson to sign the contract on behalf of the Board when it is ready. The Deputy Clerk polled the Board as follows:

Ms. Parker Mrs. Hook Mr. Smith Ms. Burruss

Ms. Hensley Mr. Andersen Mr. Burak

2. Update on Page Middle School -Mr. Shorland provided a progress update on the Page Middle School project. Early site work is expected to be completed by July 4, with all timber being removed by April 5. The design work is 75% complete, and finishes are being selected. Mr. Hutchinson reported that a meeting had been held with Mr. Craig Moore, Emergency Services Coordinator, who had reviewed and approved the plan of action for emergencies/disasters.

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RECORDED MINUTES OF THE APRIL 9, 2013 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 5 of6

13-54: STUDENT ADVISORY COMMITTEE (SAC) ITEMS) - Mr. Dustyn Hall, SAC representative, advised the Board of several noteworthy student and club activities taking place at GHS during this month.

13-55: SCHOOL BOARD MEMBERS' ITEMS

1. Call for Submission of Proposed Changes or Additions to VSBA Legislative PositionsDue June 14, 2013- Mr. Burak reminded Board members that any proposals for changes/additions to VSBA Legislative Positions are due by June 14.

Mr. Andersen asked that consideration be given to placing items on the agenda for future Board meetings including virtual school (feedback from teachers and students) and the GEA climate survey. He also asked for information on the progress towards making the Interactive Achievement program available in the schools. Mr. Jim Brogan, Director of Technology, stated that his staff is working with the schools on an individual basis to bring this program online as time permits.

13-56: ADMINISTRATIVE SERVICES' ITEMS

1. Policy Manual Update - Mr. Hutchinson presented the following policy revisions for consideration:

AA: School Division Legal BB: School Board Legal Status BBAA: School Board Member Authority (title change) BCA: School Board Organizational Meeting BCB: School Board Officers BCE: School Board Committees BDC: Closed Meetings BOCA: Calling and Certification of Closed Meetings BDDA: Notification of School Board Meetings

Mr. Hutchinson asked that File BCE be amended to include the Gifted Advisory Committee and the Special Education Advisory Committee. He recommended approval of Files AA, BB, BBAA, BCA, BCB, BCE, BDC, BOCA, and BDDA as amended on 1st and 2n readings. A motion was made by Mr. Smith seconded by Ms. Parker, and unanimously adopted to approve the recommendation for policy revisions as amended on 1st and 2nd readings.

13-57: PUBLIC ANNOUNCEMENTS

Mr. Burak read the following public announcements: 1. Next Special School Board Meeting (Work Session) - Tuesday, April 23, 2013, 5:30 pm,

Admin. Offices Complex (Room 305); 2. GCPS Educational Foundation "Teachers of the Year Dinner" - Wednesday, April 24,

2013, 5:30 pm, Gloucester High School Commons Area; 3. National Teacher Appreciation Week- May 6-10, 2013; and 4. Next Monthly School Board Meeting -- Tuesday, May 14, 2013, 5:30 (Conf. Room 305) &

7:00 pm, Colonial Courthouse.

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ADJOURNMENT

PAGE 6 of6

At 9:55 pm, there being no further business, a motion was made by Ms. Burruss, seconded by Ms. Hensley, and unanimously approved to adjourn the regular monthly meeting of April 9, 2013, until the next special meeting (work session) on Tuesday, April 23, 2013, at 5:30 pm, at the Administrative Offices (Conference Room 305); and next monthly School Board meeting scheduled for Tuesday, May 14, 2013, 5:30 pm (Closed meeting at Administrative Offices Conference Room 305) and 7:00pm (Open Meeting), at the Colonial Courthouse.

By: George R. (Randy) Burak, Chairperson


John E. Hutchinson, Acting Clerk

Attachments (8):

1. Bound Agenda for April 9, 2013, Monthly Meeting; 2. Revised Agenda for April 9, 2013 Monthly Meeting; 3. Approved Monthly and Supplemental Personnel Listings; 4. CTE Students Recognized April 9, 2013; 5. Recommendations from the GEA Regarding 2013 Survey; 6. SOL Incentives E-Mail; 7. FY 2014 Student Fees; and 8. Actuarial Report July 1, 2012;

Note: The attachments will be bound with the official minutes once approved.

END BJD/JEH:bjd MIN-04-09-13

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APRIL 23, 2013

A special (work session) meeting of the Gloucester County School Board was held on Tuesday, April 23, 2013, at 5_:30 pm in the Administrative Offices Complex Conference Room 305. The Chairperson called the meeting to order at 5:27 pm. Roll call was taken by the Deputy Clerk, and the following persons were recorded as present: George R. (Randy) Burak, Chairperson, Ann F. Burruss, Kimberly (Kim) E. Hensley, Carla B. Hook, and Anita F. Parker, Members; and H. Ben Kiser, Ed.D., Superintendent of Schools; John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk; Charles A Wagner, Ed.D., Assistant Superintendent for Instructional Services; and Betty Jane Duncan, Deputy Clerk. Troy M. Anderson and Kevin M. Smith, Members, were absent. Mr. Smith arrived at 5:29 pm.

UPDATE ON GOVERNOR'S HEALTH SCIENCE ACADEMY PROPOSAL -Dr. Paul Mclean, Director of Career & Technical Education, and Mr. Matt Lord, GHS Guidance, provided information on the Governor's Health Sciences Academy and projections for enrollment in that program. (Copy of handouts on Governor's Health Science Academy attached to minutes)

UPDATE ON RCC PATHWAYS PROGRAM- Dr. Mclean and Mr. Lord discussed the RCC Pathways Program and provided data on the implementation plan. (Copy of handout on Implementation Plan attached to _minutes)

SPECIAL EDUCATION ELIGIBILITY COMMITTEE REPORT- Ms. Fran Goforth, Director of Special Education, and Ms. Sandra Hedrick, Special Education Coordinator, presented the report from the Eligibility Criteria Revision Committee. The revised criteria are based on State guidelines and have been developed in consultation with VDOE representatives. Following the presentation and discussion, a motion was made by Mr. Smith, seconded by Mrs. Hook, and unanimously approved to adopt the revised Criteria for Special Education Eligibility effective 4/24/2013. (Copy of prese,ntation and revised Criteria for Special Education Eligibility attached to minutes)

The Chairperson called for a short recess at 7:30pm.

SAFETY RECOMMENDATIONS - Mr. Hutchinson . reviewed proposed security improvements to each of the schools which had been discussed and agreed to by staff at the schools. (Copy of Security Improvements attached to minutes) ·

BUDGET DISCUSSION - Dr. Kiser and Ms. Joanne Wright, Director of Budget and Finance, presented the status of the Operating Budget 2012-2013, staff recommendations for accommodating the deficit, and strategies to reduce expenditures to meet the appropriation of funds by the Board of Supervisors. Final recommendations will be made at the May meeting of the School Board. (Copy of Status of Operating Budget and Classroom Projections attached to minutes)

OTHER ITEMS AS BROUGHT UP BY SCHOOL BOARD MEMBERS

Board members indicated that they would like to see the following topics discussed at future work sessions: Gifted Program; GEA Climate Survey, and Virtual Education.

Dr. Kiser requested that Board members review the Actuarial Study distributed by Ms. Wright prior to discussion at the May Board meeting.

9


CALL FOR CLOSED MEETING

PAGE 2 of3

At 9:06 pm, a motion was made by Ms. Parker, seconded by Ms. Burruss, and unanimously approved to enter a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.1-3711 (A), Subsection 1, for the discussion of personnel matters (appointments, resignations, etc.).

At 9:29 pm, a motion was made by Ms. Burruss and seconded by Ms. Parker to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Motion was approved as follows:

Ms. Burruss Ms. Hensley Ms. Hook

PERSONNEL ITEMS


A motion was made by Ms. Burruss and seconded by Mr. Smith and unanimously adopted to approve the recommended listing of personnel appointments, resignations, and contract changes. (Approved copies of personnel actions attached to minutes)

ADJOURNMENT

At 9:30 pm, there being no further business, a motion was made by Ms. Burruss, seconded by Ms. Parker, and unanimously approved to adjourn the special work session meeting of April 23, 2013, until the next monthly School Board meeting scheduled for Tuesday, May 14, 2013, 5:30pm (Closed meeting at Administrative Offices Conference Room 305) and 7:00 pm (Open Meeting), at the Colonial Courthouse.

George R. (Randy) Burak, Chairperson

John E. Hutchinson, Acting Clerk


10


Attachments (7):

1. Agenda for April 23, 2013, Monthly Meeting; 2. Governor's Health Sciences Academy Executive Summary and Projections; 3. RCC Pathways Program - Implementation Plan;

PAGE 3 of3

4. Presentation - Proposed Criteria for Special Education Eligibility and Revised Criteria for Special Education Eligibility (4/24/2013);

5. Security Improvements; 6. Status of Operating Budget and Classroom Projections); and 7. Approved Personnel Listing .

Note: The attachments will be bound with the official minutes once approved.

END JEH/BJD:bjd MIN-04-23-13

11

MEETING DATE: MAY 14 2013

GLOUCESTER COUNTY PUBLIC SCHOOLS COUNTY SCHOOL BOARD

SCHOOL BOARD AGENDA ITEM

REQUESTED SCHOOL BOARD RESPONSE: A ACTION : X B. INFORMATION: ____ _

AGENDA ITEM #: 13- 63.4 IF POLICY (NEW OR CHANGE) A 1st READING:

Regular Agenda __ _

SUBJECT:

ENCLOSURE

BACKGROUND:

STATUS:

B. 2nd READING:

Consent Agenda X

REQUEST TO USE SCHOOL BUSES & SCHOOL BUS DRIVERS

REQUEST FROM KRISTA GUSTAFSON, EXTENSION AGENT, 4-H YOUTH DEVELOPMENT

THE VIRGINIA COOPERATIVE EXTENSION IS REQUESTING THE USE OF SIX (6) SCHOOL BUSES AND SCHOOL BUS DRIVERS TO TRANSPORT 4-H CAMPERS TO THE JAMESTOWN 4-H CENTER IN WILLIAMSBURG ON MONDAY, JUNE 10, 2013, AN D BACK ON FRIDAY, JUNE 14, 2013.

THE 4-H ORGANIZATION WILL PAY FOR ALL RELATED EXPENSES (INCLUDING MILEAGE/FUEL FEES AND COMPENSATION FOR DRIVERS}, AND WILL PROVIDE APPROPRIATE INSURANCE COVERAGE AND SUPERVISION FOR THE CAMPERS.

ANNE LANAN, DIRECTOR OF TRANSPORTATION, SUPPORTS TH IS REQUEST.

RECOMMENDATION: THAT THE SCHOOL BOARD APPROVES THE REQUEST FROM THE VIRGINIA COOPERATIVE EXTENSION TO USE SCHOOL BUSES AND SCHOOL BUS DRIVERS AS OUTLINED ABOVE.

PRESENTER: JOHN E. HUTCHINSON TITLE: ASSISTANT SUPERINTENDENT FOR ADMINISTRATIVE SERVICES

FOR MORE INFORMATION CONTACT THE PR SENTER AT:

PREPARED BY: (SAME AS ABOVE)

•! 2 ..L -

PAGE NO: _____ _

04/09/2013 07:53 8045934478 GCPS TRANS DEPT

Apr 09 13 10:2la admi" SVCS ~ CCP~ !904) 693-4147

PAGE 01

p. l

Virginia Cooperative Extension 1 ...

A partnership nf Virginia T~t:h <~nd Vtrqinia Store Univ~Jrsity i (IVJ.IgJ.n.Ia'Iedl

4/8/2013

Howard B. Kiser, Ed. D GloucestN County Superintendent of Schools 6489 Main Street, Bldg 2 Gloucester, VA 23061

Dear Dr. Kiser,

I College of Agriculture 1 and Life Sciences

SchOol of-AgricultureVirgin!& State Unlve~it~

1-· - ·--- GhJuC~$t&t County Office

7400 Ca\'l'iage Court "o sox 156 G'OUC!Ster. VA 23061 804/693·2602 Fax 8041693·1383 E-m a it· kgustafson@vt adu www. vtedulofflcoslgloiJCesttr

It is that time again when we find ourselves planning 4-H camp We will be taking 208 youth to 4-H camp in 2013. 4-H Camp provides youth the opportunity to develop critical life skills while developing esteem. Gloucester youth attend the Jamestown 4~H Center located in Williamsburg, Virginia. The camp is one e-f the oldest camping facilities in the Commonwealth of Virginia and is accredited by 1he American Camping Association.

I would like to request the use of six buses to transport campers to the camp the wee!< of June 10 thru 14, 2013. As in the past we will be rosponslbte for an costs and insurance coverage that is incurred.

lf you have questions please feel free to call my office at 693-2602 Thank you for your continued support of the Gloucester4-H camping program.

Best regards,

Krista G1Jstafson Extension Agent, 4-H Youth Development

www ext. vf edu

t;.~t6Mt011l& a join! program ofV1rg•nia Teen. Virginia Stete University. the US Dep~trtf'1em or Agnc:ulture. 111\d state antllocal governmen1s. V1rn•rill Cc>:>~!lrellve E .. ..emton ""''JI&m• .,., Q!l'\piOyrMnl ~ .... """"to I>! I. '"~~"rdlo:u or r.oce, coto>. rt:nte<~~l o~IPI . .... , , TOIIglor, 1190, ftiUIII!ny.

politic~! beller, . 5e,u9! Of!l!'l~ttoo, o.- mAmat or f3'Tliy s1111us Aft eouol oppor!un"yl;lfl'ormatlve aclio~ employer.

13


MEETING DATE : _,M~a'-'-y__,_1_,_.4 . ..=2ot..01"'3 _ ___ _ REQUESTED SCHOOL BOARD RESPONSE: A. ACTION: _ X_ B. INFORMATION:

AGENDA ITEM #:_,1_,_3-~6=3:...:..-"'5 ____ _ IF POLICY (NEW OR CHANGE): A. 1st READING:

REGULAR __ _

SUBJECT:

ENCLOSURES

BACKGROUND

RECOMMENDATION:

B. 2nd READING: CONSENT __ X"'---

Budget and Finance- Workers' Compensation Insurance Award

2013-2014 Proposal for Self Insurance for Workers' Compensation

Coverage was awarded to Virginia Association of Counties (VA Corp) on May 11, 201 0, with the option to renew for four (4) successive one-year terms.

The FY 2014 school year will be the third of four successive renewals as allowed for in the RFP. The renewal rates per $100 submitted by VA Corp for the three payroll classifications in comparison to the FY 201 3 rates are as follows:

Drivers Professional Other

2013 3.27 .31

1.89

201 4 3.41 .28

2.06

Our experience modification factor improved from .88 to .80 and provided a 13.5% premium discount and an 8.6% scheduled credit. Premium will be adjusted to refiect final budgeted compensation.

That the School Board approve the award of the Workers' Compensation coverage to VA Co, effective July 1, 2013 through June 30, 2014 with the option to renew for one additional term

PRESENTER: Joanne C. Wright '\ l\JJ Director of Budget & Finance

FOR MORE INFORMATION CONTACT THE PRESENTER AT: ____ --t'-+------:"'--i'---'=-c=:-'-7'"-'-------------

PREPARED BY: __ =SA-"'M=E'------- ------

/

PAGE NO: 1 4

VACORP

Virginia Association of Counties Group

Self Insurance Risk Pool

Package coverages, terms, conditions and exclusions are only briefly outlined. For complete provisions

please refer to the coverage contract.

2013-2014

Self Insurance Proposal for Workers ' Compensation Coverage

Proposal to

Gloucester County Public Schools

Presented on

4/09/2013

15

Virginia Association of Counties Group Self-Insurance Risk Pool

Gloucester County Public Schools CONTRIBUTION SUMMARY FORM

Workers' Compensation Coverage A - Statutory Coverage B - $1 ,000,000

Total Annual Contribution Dividend Rate Credit (subject to SCC approval) Dual Program Discount, if applicable GRAND TOTAL CONTRIBUTION

None $125,960

$125,960 N/A N/A

$125,960

Quarterly installment payment terms available for workers' compensation coverage.

16

WORKERS' COMPENSATION

Coverage:

Workers' compensation coverage is provided in accordance with and limited to the Virginia Workers' Compensation Act and Employers Liability.

Employers' Liability:

Bodily Injury by Accident Bodily Injury by Disease (per person) Bodily Injury by Disease (per accident)

$1,000,000 $1,000,000 $1,000,000

The classifications and codes shown are established by the National Counci l on Compensation Insurance (NCCI) and are the same as those used by insurance companies in Virginia.

CLASSIFICATION Drivers- Helpers Schools - Professional Schools- All Other

CODE PAYROLL 7380 1,611,250 8868 29,409,386 9101 3,158,922

34,179,558

Manual Contribution Experience Modification Modified Contribution Premium Discount Scheduled Debit/Credit

RATE 3.41

.28 2.06

Total Estimated Annual Contribution

CONTRIBUTION 54,944 82,346 65,074

202,364 .80

161,891 (21,936) (13,995) 125,960

Rates have been filed with the State Corporation Commission and are subject to approval.

Workers' Compensation Coverage Contribution is payable in equal quarterly installments.

17


MEETING DATE:_,_M'""'a"-y-'-'14'-'-, -"'20'-'-1,._3 _ __ _ REQUESTED SCHOOL BOARD RESPONSE: A. ACTION: _X_

AGENDA ITEM#:_

REGULAR __ _

SUBJECT:

ENCLOSURES:

BACKGROUND:

STATUS:

B. INFORMATION:

13-63.6 IF POLICY (NEW OR CHANGE): A. 1st READING: B. 2nd READING:

CONSENT --'-'-X_

Budget and Finance-Auto, Property and Liability Insurance Award (7-01-2013)

Virginia Municipal League (VML) Proposal

The School Board awarded the Auto, Property and Liability Insurance coverage to VML on May 11, 2010, with the option to renew for four (4) successive one-year terms. FY'14 will be the third year to exercise this option. Comprehensive coverage for buses is fifteen (15) years and ten (1 0) years for other vehicles. Other limits are outlined in the attachment.

We have received a renewal quote in the amount of $202,781.

RECOMMENDATION: That the School Board award Auto, Property and Liability Insurance coverage to VML effective July 1, 2013 through June 30, 2014.

~lw PRESENTER: __ ~Jo~a~nn~e~C~·~W~ri~g~ht __ ~~~---- TITLE: Director of Budget & Finance

.i1 a PAGE NO: __ _

• •fJ • VM L IN S URAN CE PR OGR AM S

Virginia 's Local Governme nt spe ci alists~ • P.O. Box 3239, Glen Allen, VA 23058

1-800-963-6800 (Phone); 1-804-968-4662 (Fax); www.vmlins.org

QUOTATION

Member Name: Gloucester County Schools

Member Address: 6489 Main Street, Building 2 Suite D Gloucester, VA 23061

Policy Period: 0710112013 to 0710112014 Policy Number: R-2013-2014-VMLP-0308-1

Coverage

Local Goverment Liability Coverage Local Goverment Liability Coverage

Land Use Defense of Certain Excluded Occurrences

Medical Payments

Damages to Premises Rented to You Automobile Coverages

Auto Liability

Medical Payments Coverage

UninsurediUnderinsured Motorist

Garagekeepers Legal Liability

Automobile Physical Damage Coverage

Auto Physical Damage Comprehensive

Auto Physical Damage Collision

Hired Auto Physical Damage Comprehensive

Hired Auto Physical Damage Collision Excess Liability Coverage

General Liability Excess Coverage

Limits Deductibles

$1,000,000 Per Occurrence $0

$100,000 $0 $100,000 $0

$10,000 Any One Person $0

$1,000,000 Any One Fire $0

$1,000,000 Per Occurrence $0

$10,000 Per Person $0

$0

See Endorsement

Refer to Schedule

Refer to Schedule

See Endorsement

See Endorsement $5,000,000 Per Occurrence

Public Officials I School Board Legal Liability I Employment Practices Automobile Liability

Property Coverages

Blanket Buildings, Contents, PIO $151,348,290 $5,000

Computer Virus $25,000 $5,000

Contingent Liability from Operation of Building $1,000,000 $5,000 Laws

Debris Removal $1,000,000 $5,000

Demolition $1,000,000 $5,000

Earthquake $5,000,000 $25,000

Extra Expense $3,000,000 $5,000

Flood (Zones B, C & X only) $5,000,000 $25,000

Increased Cost of Construction $1 ,000,000 $5,000

Off Premises Power Bl $500,000 $5,000

Off Premises Power PO $500,000 $5,000

Satellite Dishes $1,000,000 $5,000

Printed on 04/16/2013

Premium

$8,536

$65,741

$0

$0

$16,490

$20,059

$84,835

13

Spoilage Coverage $65,000 $5,000

Miscellaneous Items Coverages Refer to Schedule $1,591

Boiler & Machinery Coverage Property Damage Limit $5,000,000 Per Accident $1 ,000 $3,561

CFC Refrigerant Coverage $100,000

Expediting Expenses $100,000

Hazardous Substances $100,000

Perishable Goods $100,000

Consequential & Ammonia $100,000

Demolition & ICC $250,000

Newly Acquired Location (120 days) $250,000

Computer Coverage $100,000

Water Damage $100,000

Deductible Endorsement See Endorsement

Crime Coverage $1,967

Form B Forgery or Alteration Coverage Form $500,000 $5,000 Form C Theft, Disappearance, and Destruction $100,000 $5,000 Coverage Form

Form G Extortion $1,000,000 $5,000 Form 0 Public Employees Dishonesty Coverage $500,000 $5,000 Form

Schedule CreditlDebit: (Included in Above Premiums) $9,898

Total Premium: $202,781

2J


MEETING DATE:_,M=a,._y--'-14-'-''-"-20"--1""3 ____ _ REQUESTED SCHOOL BOARD RESPONSE: A. ACTION: _X_

AGENDA ITEM#

REGULAR __ _

SUBJECT:

ENCLOSURES:

BACKGROUND:

STATUS:

RECOMMENDATION:

B. INFORMATION:

13-63.7 IF POLICY (NEW OR CHANGE) A. 1st READING: B. 2nd READING:

CONSENT _ _,_,_X_

Budget and Finance --2013-2014 Student Accident Insurance

Scholastic lnsurors, Inc. Renewal Offer

The school division has provided a division-paid student accident insurance plan since FY 2006. A Request for Proposal (RFP# 08-016) for student accident insurance coverage was issued and awarded to Scholastic lnsurors, Inc. for FY 2009, with the option for four successive one-year renewals. This agreement has expired.

VML sought coverage on behalf of the school division. Negotiations with Scholastic have resulted in a level renewal rate of $1.50 per student with no changes to the coverage. Voluntary premiums remain at current year rates as listed below:

School Time

24 Hour Plan

24 Plan w/Dental

Football

Voluntary Annual Premiums

Regular Benefits Double Benefits

9.00 18.00

42.00

47.00

35.00

84.00

94.00

70.00

Triple Benefits

27.00

126.00

141.00

105.00

That the School Board award the voluntary and division-paid student accident insurance to Scholastic lnsurors, Inc. for FY 2014.

PRESENTER: __ J=o=an""'n=e_,C"-. W"-'-'-"rig""h"-t ---=~'1\t_;:-=--~---FOR MORE INFORMATION CONTACT THE PRESENTER AT ___ -1'--/------:=---'8=04-'--=69'-"3~~7,_81:....:.1 _______ _

TITLE:_ -"'D""ir""'e"'ct""or_,o"-f""B""ud""'g""et,_,&"-'-'Fi""na,_n"'c"'"e _______ _

? TITLE 12,/lf APPROVAL OF THE SUPERINTENDENT: =--------,----A?,k.c..-?'?/_.:.t~----""-"-7l--+-j-+ h ....t.{lf..._ ·'.£:.""·=~ ---------

HOWARD B. KISER, E~~fJfSUPERINTENDENT 9F SCHOOLS

,y

PREPARED BY: _ __:::__Sa""m,_,e'------------

21 PAGE NO: __ _

SCHOLASTIC INSURORS, INC. JOHN JOY, President

P. 0. Box 3194 • Johnson City, Tennessee 37602-3194

1-800-872-1953 • Fax (423) 928-2761 [email protected]

April 26, 2013

Ms. Joanne C. Wright Gloucester County Public Schools 6489 Main Street, Building II Gloucester, VA 23061

RE: Student Accident Insurance--- 2013-14 Sent Via Email to Ms. Cathie Moreland-Hasty

Dear Ms. Wright:

Thank you for allowing us the opportunity to present our 2013-14 proposal. We are pleased to inform you that there are no changes for the 2013-14 school year.

The rates for the 2013-14 school year will remain as follows :

GROUPALLSCHOOLPLAN $1.50 Per Student (PK-12), Including Disadvantaged students, ages 2-5

(Same Coverage As Used During the 2012-13 School Year)

VOLUNTARY STUDENT ACCIDENT INSURANCE PLAN

School Time 24 Hour Plan 24 Hour Plan w/Dental Football

Regular Benefits $ 9.00 $42.00 $47.00 $35.00

Double Benefits $18.00 $84.00 $94.00 $70.00

Triple Benefits $ 27.00 $126.00 $141.00 $105.00

We appreciate the opportunity to work with you and the Gloucester County Public Schools and we look forward to the continuation of our relationship. To help us prepare for the 2013-14 school year, please complete and return the Enrollment Request. If you have any questions, or need clarification regarding this letter, please contact me (1-800-872-1953 or [email protected]).

Sincerely,

John Joy SCHOLASTIC INSURORS

JMJ/dp

PC: Ms. Cathie Moreland-Hasty Director of Underwriting VML Insurance Programs

ENROLLMENT REQUEST

Name of School Gloucester County Public Schools

Address ______ ~64~8~9~At==a~m~S=t~r=ee=~~B~u='=1d=i=ng~II~--------------------------

City ________ ....:G::..:l~o:::::.uc::..:e::.:::s.::..::le:.:....r ___________ State VA Zip 23061

1. What is the date you desire coverage to become effective? __ ....::J:....:;u=lv~1,>...:2=0;..;:1;.;:;.3_

2. Please check the desired plans:

___ GROUP ALL SCHOOL PLAN

___ VOLUNTARY STUDENT ACCIDENT INSURANCE PLAN

3. 2013-14 Projected Enrollment

Requested By:

School Official Title

Complete And Mail or FAX To: SCHOLASTIC INSURORS, INC. P. 0. BOX 3194 JOHNSON CITY, TN 37602 (423) 928-2761

Date

ER2003

23


MEETING DATE :--"M'-"a'-'-y--'-14"""'. ~2"-01""3 ____ _ REQUESTED SCHOOL BOARD RESPONSE: A. ACTION: _X_ B. INFORMATION:

AGENDA ITEM #:_1'-"-3-'----"'6-"'3_._. -""8 ____ _ IF POLICY (NEW OR CHANGE) A. 1st READING:

REGULAR __ _

SUBJECT:

ENCLOSURES:

BACKGROUND:

RECOMMENDATION:

B. 2nd READING: CONSENT ----"'-X-

Budget and Finance- Non-Resident Tuition Fees

The tuition rate for non-resident regular education students was $3.744 for the 2012-2013 school year. During FY 2013, there were no tuition students. Tuition rates are set annually.

The local budgeted cost per pupil is $4,493. This amount is adjusted for budgeted local transportation costs ($325), as nonresident students are not transported.

Thatthe School Board approve the FY 2013-2014 non-residenttuition rate of $4,168.

Director of Budget & Finance

~) 4 PAGE NO: ___ ... _

AG ITEM #: 13-63 .9 5/14/2013 SB MEETING CONSENT AGENDA

ACTUAL REVENUES March 13, 1931

SOURCE

COUNTY CONTRIBUTION

MISCELLANEOUS LOCAL

STATE FUNDS

FEDERAL FUNDS

TOTAL

ACTUAL EXPENDITURES

March 31, 2013

CATEGORY

INSTRUCTION

ADMIN/A TTENDIHEAL TH

TRANSPORT AT/ON

OPERA TIONIMAINT

DEBT SERVICE

TECHNOLOGY

TOTAL

DEBT SERVICE

SCHOOL CONSTRUCTION

$

$

$

$

$

$

$

$

$

$

$

$

$

REVENUE REPORT

BUDGET ACTUAL YTD

22,450,947 $ 13,832,007

89,488 $ 59,416

26,751,612 $ 18,008,192

3,323,284 $ 2,204,892

52,615,331 34,104,507

EXPENDITURE REPORT

BUDGET ACTUAL YTD

37,604,550 $ 23,647,918

2,369,425 $ 1,618,577

4,035,961 $ 2,604,906

5,960,173 $ 4,227,284

77,784 $ 77,784

2,567,438 $ 1,922,007

52,615,331 $ 34,098,476

2,646,875 $ 2,633,399

9,500,000 $ 1,032,913

BALANCE

FAVORABLE

(UNFAVORABLE)

$ (8,618,940)

$ (30,072)

$ (8 , 7 43,420)

$ (1,118,392)

(18,510,824)

BALANCE

FAVORABLE

ENCUMBRANCE (UNFAVORABLE)

$ 25,387 $ 13,931,245

$ $ 750,848

$ 46,666 $ 1,384,389

$ 119,196 $ 1,613,693

$ $

$ 2, 398 $ 643,033

$ 193,647 $ 18,323,208

$ $ 13,476

$ 743,721 $ 7,723,366 ~

~ J

N 0 1

DATE: Aoril 30 2013

Total No. Abingdon Students Kindergarten 92 Grade 1 91 Grade 2 87 Grade 3 111 Grade 4 100 Grade 5 98 TOTAL 579

Total No. Achilles Students Kindergarten 70 Grade 1 53 Grade 2 83 Grade 3 86 Grade 4 59 Grade 5 77 TOTAL 428

Total No. Bethel Students Kindergarten 77 Grade 1 75 Grade 2 72 Grade 3 84 Grade 4 90 Grade 5 91 TOTAL 489

No. of Classes

4 4 5 5 5 5

28

No. of Classes

3 3 4 4 3 3

20

No. of Classes

4 3 4 4 4 4

23

GLOUCESTER COUNTY PUBLIC SCHOOLS OFFICE OF STUDENT SERVICES

RITA H. CARGILL-BROWN, DIRECTOR MEMBERSHIP REPORT

2012-2013

Total No. No. of Botetourt Students Classes Kindergarten 93 4 Grade 1 85 4 Grade 2 89 4.5 Grade 3 109 5.5 Grade 4 109 5 Grade 5 132 6 TOTAL 617 29

Total No. No. of Petsworth Students Classes Kindergarten 41 Grade 1 59 Grade 2 53 Grade 3 61 Grade 4 62 Grade 5 47 TOTAL 323 Regional 9

*ISAEP, RASP, and New Horizon students are included in their respective schools.

2 3 3 3 3 3

17 2

Page Grade 8 TOTAL BASP*

GHS Grade 9 Grade 10 Grade 11 Grade 12 TOTAL ISAEP* RASP*

New Horizons Grade 6 Grade 7

Grade 8 Grade 10 Grade 12 TOTAL

TOTAL MEMBERSHIP 5497

Total No. Total No. Students Peasley Students

446 Grade 6 369 446 Grade 7 474

3 TOTAL 843 RASP* 2

MEMBERSHIP BY GRADE

Total No. Students K 373

440 1 363 416 2 384 452 3 451 464 4 420

1772 5 445 5 6 369

27 7 474 8 446 9 440

Total No. Students 10 416

1 11 452 1 12 464 1 TOTAL 5497 2 3 8 we

(}(.}'1)::> 0'-. G) :z ...... (/) ..;::. ...... rr1 '- -1 :z N rr1 -103.: ...... ):::oW* G) •• rr1 (/) :z OJ ...... 0 w )::>3:1

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(j£011C'ESTX'.R C0113V'11/1'11'B£IC SC:Jf00£5 Office of Stwfent Services

Rita H. Cargill-Brown, Director, 804-693-7856 Page Call, Visiting Teacher, 804-693-4168

Barry Williams, Visiting Teacher, 804-693-4313 Toni Childress, Truancy Officer, 804-693-7783

6489 Main Street Building Two, Suite F

Gloucester, VA 23061 FAX: 804-693-7859

Visiting Teachers The following is a summary of the activities for the month of

April2013

Call Williams Childress

Initial Evaluations Received 4 8 NA

Triennial Evaluations Received 5 10 NA

Eligibility Meeting for Sp. Ed. Evaluations NA 0 NA

Parent Conferences/Interviews 21 27 98

Agency Referrals 2 0 6

Conferences/School Personnel 20 31 46

Homebound Meetings 5 8 2

Professional Development/Faculty Meetings 2 2 1

F APT Meetings N/A N/A 3

Attendance (Referrals, Dropouts, Withdrawals, and 6 8 60 letters)

School-based intervention meetings 7 1 49

Court Services Referrals/Interventions I 0 2

Home Visits 2 1 41

Mtg/Contact witb 5th year VRHS NA NA 124

Truancy Court Initial Hearing 0 0 2

Truancy Court Review 0 0 7

Total Evaluations Received Year to Date 87 82 NA

Attendance Referrals Year to Date 81 36 1440

Total 12

15

0

146

8

97

15

5

2

74

57

3 44 124

2

7

169

1557

EXTREMELY SERIOUS* ALCOHOL (AL 1) ASSAULT - staff without weapon (BA2) ASSAULT- student without weapon (BA4) BOMB THREAT- (BB1) BULLYING (BU1) DRUGS - bringing, possessing, use (DR1) DRUGS -bringing, possesing, use of inhalants or look-a-like (DR2)

Drugs - Possession/use with the intent to distribute, sell, or solicit any controlled drug or narcotic not otherwise specified (DR5) DRUGS- pass. of over-the-counter (D5G) SEXUAL HARASSMENT (SXO)

OFFENSIVE TOUCHING -against student (SX2) THREATENING - against staff (TI1)

THREATENING- against student (TI2)

WEAPON- knife with a blade 3" or more (WP5) WEAPON - Use/possession of other weapon that can inflict harm (WP9)

Serious Offenses ATIENDANCE- excessive tardies. leaving school grounds, truancy (A 1 T) CELL PHONE (C2M)

ELECTRONIC DEVICES (C3M) DISRESPECT- minor (D1C) DEFIANCE - minor (D2C) DISRUPTIVE DEMONSTRATION (D3C)

DISTRUPTIVEIOBSCENE LITERATURE (D4C) CLASS DISRUPTION (D5C) OBSCENE LANGUAGE/GESTURES (D6C) INSUBORDINATION- minor (D8C)

VERBAUPHYSCIAL CONFRONTATION no injury (F1T)

FIGHTING- minor or no injury (FA2) HARASSMENT including slander/libel (HR 1)

N OJ

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1

ACH BET BOT PETS PAGE

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ABG ACH BET Out In Out In Out In

THEFT- without force (TH1) 1 TOBACCO- use/possession/sale (TB1) TOBACCO - paraphernalia (T 4B) TECHNOLOGY - unauthorized use (T1 C) TECHNOLOGY - violate Use Policy (T3C) VANDALISM (VA1) WEAPON - possess ammunition (W1 P) WEAPON - toy or look-a-like (W3P)

WEAPON - razor blades/box cutters (W8P) WEAPON - firecrackers, stink bombs (W9P) CHEATING/LYING/FORGERY (S2V) OTHER VIOLATIONS NOT LISTED (S3V) TOTAL SERIOUS 4 0 0 0 1 2 SERIOUS 1 0 0 0 0 1 Total Suspensions ALL CATEGORIES I sl oil ol ~I 11 311 TOTAL RECOMMENDATIONS FOR LONG TERM 1 C>< C>< X

TOTAL RECOMMENDATIONS FOR EXPULSION C>< IX IX Number of Students w/multiple out-of-school X X X suspensions: 3 offenses X X X 4 offenses X X X 5 or more offenses X X X

*Students should not receive an in-school suspension for these offenses **Only offenses that have been violated are being reported

I'.J <..0

BOT PETS PAGE Out In Out In Out In

1 3 1 6 1 2 6 9 6 2 2 2 0 1 0

81 311 41 sll 1ol 611 X C>< X

IX IX X

X X ~ X X 5X

X X 11X X X 11X

Monthly PEA GHS Total YTD

Out In Out In Out In Out In 1 1 1 4 3

5 5 0 32 2 1 1 0 1 0

0 0 0 2 0 0 1 2 0 0 2 2 0 0 1 0 0 0 2 0

1 1 c 3 0 1 1 c 1 0

3 0 3 2 9 1 1 1 9 3 14 27 81

~ 2 2~ 48 54 6E 328 334

~ 0 2 0 10 3 99 13

61 211 301 4811 641 68 1427 347

X X 1X 12 X 1X 1X 2IX 29 IX

~ X X [>( 1X 7X X X 11X 4X X IX IX 21X. X IX

iii: 0 z -1 J: r -< en

N C o > en .... "0 "tJ N ... m N ~ z o w en ~ 0

z ::0 m "tJ 0 ~

AG ITEM#: 13-63.13 5/14/2013 SB MEETING CONSENT AGENDA CENTRAL FOOD SERVICE

MONTHLY FINANCIAL STATEMENT AS OF MARCH 31, 2013

CHECKING BALANCE 3/01/13

LOCAL SALES 102,985.45

CAFE PREPAY PAYMENTS 19,232.07

FEDERAL REIMBURSEMENT 113,287.01

STATE REIMBURSEMENT 1,665.85

HEAD START 5,423.11

CHECKING ACCOUNT INTEREST 112.82

REBATES 14,397.80

CATERING REVENUE

REFUND

BAD CHECK COLLECTIONS 50.00

RETURN CHECK FEES

RETURN CHECK (95.00)

TOTAL MONTHLY REVENUE

PAYROLL 94,192.25

EXPENDITURES 185,294.40

TOTAL MONTHLY EXPENDITURES

CHECKING BALANCE 3/31/13

STATE REIMBURSEMENT 1,665.86 FEDERAL REIMBURSEMENTS 133,703.56 HEAD START 5,171.95 UNCOLLECTED BAD CHECKS DEPOSITS NOT REFLECTED REBATES 1,492.78 CATERING 131.45 REFUNDS

RECEIVABLE TOTAL

VENDOR DISBURSEMENTS INTERNAL CHARGES/PHONE OUTSTANDING CHECKS JUUAUG 13 ESTIMATED ACCRUED PAYROLL PAYABLE TOTAL

ADJUSTED BALANCE

$ 881,904.74

257,059.11

279,486.65

$ 859,477.20

142,165.60

$ 1,001,642.80

(0/& ,., 0 J


GLOUCESTER COUNTY PUBLIC SCHOOLS TRANSPORTATION DEPARTMENT

Anne Marie Lanan, DIRECTOR "WE TRANSPORT PRECIOUS CARGO - CHILDREN"

tl.ptt.t.L MONTHLY DAILY MAY AVERAGE ANNUAL

1. SUBSTITUTE REQUIREMENTS 496 22.5

ANNUAL DAILY AVERAGE

13.96 2,010 2 15 * Trained New -----:::------lr-------+---'-:-:::---t--------t

* Contracted drivers lost due to retirement or resignation.

2. MAINTENANCE WORKLOAD * Workorders * Breakdowns

3. FIELD TRIP REQUIREMENTS

4. SPARE BUS USAGE ( All spares are 1 0+ years, and have over 100,000 miles).

76 4

113

429

5. SCHOOLBUSROUTEADJUSTMENTS * Student loads adjusted 0 * New routes added

6. ACCIDENTS * Non-driver fault * Driver fault * Repair cost

7. BUS UTILIZATION DATA * Registered students * Miles traveled (month) * Number bus stops

8. SPECIAL EDUCATION DATA * Registered students * Miles traveled (month)

9. DRUG & ALCOHOL TESTS * Drug * Alcohol

0

1 1

$16,950.18

4,447 128,495 2,658

116 45,134

18 3

3

3.5 601 4.2 0.2 22 0.1

5.14 557 3.87

19.5 1,576 10.95

0 12 0.08333 0 0 0

1 0.05 15 0.11

$651.93 $51,017.78 $354.29

654,470

23,584

60 13


Bethel Elementary School

Instructional Report April2013

• Bethel students made us proud with first place results in recent academic and artistic competitions.

• The Desktop Publishing Team of Kameryn Altizer and Mackenzie Sullivan won first place at the Great Computer Challenge. They competed at ODU against 21 other teams from across the Hampton Roads area.

• First grader Olivia Nelson placed first in Virginia School Board Association Art Contest for GCPS and 3'ct place in the Eastern Region VSBA Forum.

• At the GCPS Math Bowl, our fourth grade team brought home the county's first place trophy. Our second 4th grade team scored the highest points in Structures and one of our sth grade teams scored the highest points in Logic.

We are proud of ALL of our students for their hard work this year.

Page Middle School Intervention/Inquiry Blocks: Intervention students have been placed strategically to continue to receive intervention. All other students are receiving content remediation through their 2"ct block classes.

Special Education teachers continue to provide direct intervention to students on their caseload. This will enable additional slots for struggling learners in the other intervention classes.

Members of the Rtl team collaborated on the successes of Page Middle School and areas for improvement for the upcoming school year. The concerns of the group center on staffing issues and specific intervention programs to be provided to intervention teachers. The team is looking forward to improving core instruction through Content Enhancement Routines. Two learning strategies have been identified for intervention purposes.

Instructional Highlights: During Ms. Pickett's Inquiry Block, students interpreted numberless graphs prior to an activity using the CBR2 Sonic Motion Detector. The students worked in teams using the CBR2 to record movement for five seconds. The goal was for students to recreate the graph that was presented on the screen. In order for students to create the same graph by their movements, they had to understand the concept of distance over time.

The following is a list of standards ranging from Course 3 to Geometry that students engage in through the activity:

The objectives of the lesson are as follows: use computer software, problem solve, investigate, use coordinate methods applying slope & pictorial representations, make comparisons, predictions, and inferences using displayed graphs, construct and analyze scatter plots, make connections between any two representations (tables, graphs, words, & rules) of a given relationship, collect and analyze data, solve real world problems using math models, including linear and quadratic functions.

Upcoming Page Events: The Page 8th Grade Dance is scheduled for Saturday, May 11th at 6:00pm. The theme for this event is Board Walk Carnival, sponsored by the NJHS and SCA. All students who have not received a disciplinary infraction since May ih are welcome to attend. This event is for Page students only.

Celebr8: Page Middle School will be celebrating the academic accomplishments of our students on June 6th at lO:OOam. Parents are invited to attend the assembly at GHS Main Gym. An afternoon of celebratory fun is planned for the afternoon.

Highlights: Mr. Craig Doolittle's accomplishments as an outstanding educator were celebrated at the Teacher of the Year Dinner. His dedication to his profession, positive attitude toward students and colleagues serves as a great professional model to all educators. Mr. Doolittle is responsive to school needs and always willing to problem-solve to improve our programs.

The 86th Annual Virginia Middle and High School Principals Conference and Exposition Dr. Travis Burns will present at The 86th Annual Virginia Middle and High School Principals Conference and Exposition held on June 23 -June 26, 2013. The title of Dr. Burns' presentation is The Digitally Savvy Principal: How principals can use social media for family engagement and professional growth. Participants will learn how to build and make the most of a Professional Learning Network (PLN) for the purposes of family engagement and professional growth. Participants will gain a working knowledge of Twitter, Piktochart, Pinterest, Linkedin, Flipboard, Google+, GoogleDocs, and Wordpress. Additionally, participants will learn how Facebook can be used as a highly effective medium for celebrating school successes, engaging parents and families, and shaping conversations about your school.

Virginia Education Research Association (VERA) Dr. Travis Burns has been selected to serve as the chairperson of the Virginia Education Research Association's (VERA) committee on membership.

33

Gloucester High School

Honors for GHS Yearbook

The 2012 GHS Cavalier received an Honorable Mention in Balfour's Yearbook which showcases the best in Yearbook publications. Once again we are honored to be included and to be recognized for our work in student publication.

GHS Bands Receive Top Ratings In March, the GHS Symphonic Band and Wind Ensemble received "Superior" and "Excellent" ratings respectively at the State Assessment!

GHS Team Takes Overall at Sea Perch Competition Technology teacher Rusty West and Science teacher Susan Gardner took five teams to the first ever Tidewater region Sea Perch Competition. Students built ROV's and competed in 3 categories including: Underwater Retrieval, Obstacle Course, and Interview. The team of Dwight Keener, Payton Blodgett, Charles Milroy, and Christine Walsh won 1st in underwater retrieval and obstacle course and 2nd in interview. They also won overall and can compete in Nationals in Indianapolis. Another team took 3'd in Underwater Retrieval and Obstacle course.

GHS Science Student Presenting Research The following GHS students had papers accepted by the Virginia Junior Academy of Science. They will be presenting their papers to panels of judges at Virginia Tech on May 21st -23rd.

• Mitchell Haraburda (9th)

• Caitlin Cain (lOth) • Rachael Petersen (lOth)

• Anna Robbins (lOth) • Wendy Sparrer (11th) • Kayla Fuqua (12th)

Cosmetology Students Place at SkillsUSA Competition The following students placed at the 49th Annual State Leadership and Skills Championships held in Roanoke April19th_21 5t.

• Shelby lnsley-2nd place Customer Service • Ashley Banks-5th place Customer Service

• Kiana Dabney-Silver Medal Cosmetology Technical Exam • Charlotte Bragg -Bronze Medal Cosmetology Technical Exam • Stephanie McNeal-Bronze Medal Cosmetology Technical Exam

Gloucester's History First Hand Students from Mrs. Rowe's History of Gloucester and Mr. McGovern's classes attended a field trip to the Rosewell Ruins on April 11th. The trip was guided by retired GCPS teacher Susan Smith. Students spent several hours at the Rosewell visitor center and the ruins, learning the deep history of this historic site and the lives of those who lived there. Students said of the trip; "It was an educational experience that allowed them to see Gloucester History."

GHS Agriculture Plant Sale Students are excited to show off and sell the plants they've worked to grow and projects they've completed! The plant sale takes place May 2nd and 3'd from 8:00a.m. to 3:00p.m. in the greenhouse.

GHS Foreign Language Happenings GHS Foreign Language department hosted another successful Banquet March 28th, celebrating foreign languages and cultures with over 700 students and their family members ! Students created posters for the event which decorated the halls and commons of GHS. Below are the poster contest winners : Hand Drawn Category MultiMedia Category 1st_ Jae Cho 1st_ Payton Blodgett 2nd_ Cirrenety Bayford 2nd_ Mary Kathryn Haydon 3'd_ Adlya Sadikova 3'd_ Markus Cross

Mrs. Ryan's Latin students excelled on the National Latin Exam. The following students received awards at the annual Latin Awards' Breakfast hosted by Mrs. Ryan on Tuesday, April 30, honoring them and their parents.

LATIN I Cum laude Debbie Guzzardo Madison Hutson Morgan Haywood Russell Simpson Magna cum laude Bethany Bragg Tyler Pluim Mary Haydon Nicole Rilee Chris Reynolds Maxima cum laude-silver medal Logan Touchstone Summa cum laude-gold medal Parker Ronquest Anna Robins

LATIN II Magna cum laude Kelcy Deagle Christopher Clay Gavin Jowers Maxima cum laude-silver medal Blake Waravdekar Nancy Milroy Wallace Whitt Summa cum laude-gold medal Joni Jeter

LATIN Ill Cum laude Ashton Sherman Jenna Reed Tiffany Adams Jacob Ewell M agna cum laud Jeffrey Hocker M axima cum laude-silver medal Matthew Holm Patience Thompson Casey Keller Summa cum laude-gold medal Darby McCreary

LATIN IV

Cum laude Dale Mathieu Charles Hardaway John Northstein Maxima cum laude-silver medal Lee Siegle

AG ITEM #: 13-63.16 5/14/2013 SB MEETING Cl n...>L.Il 1 nuL.nun


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• Duke TV 47 • Family and Medical Leave • Workers' Camp. • School Board Policy • Special Projects • SubFinder • • 6489 Main Street I Building Two • Gloucester, VA 23061 • Phone: (804) 693-7927 • Fax: (804) 693-4526 •

Monthly Report May 2013

Workers' Compensation (WC)

1.3. WC Injuries/Incidents Processed To-Date [2012-13 School Year]

Report Only: 49 Actual Claims: 20 Denied: 4

• Compare against 58 for 2011-12 (27 Report only; 25 claims; 6 denied) • 68 for 2010-11 (35 Report only; 29 claims; 4 denied) • 82 for 2009-10(28 Report only; 52 claims; 2 denied) • We believe that we have an excellent, full-service, workers' compensation program. • Gloucester County Public Schools continues to make significant progress in the area of

preventing and reducing workplace injuries-safety is a vital part of Gloucester County Public Schools' mission, vision, values, and goals in providing a safe working and learning environment for all.

• The safety and security of our students and staff is our #1 concern and our #1 goal-it drives our day-to-day, short-range, and long-range decisions, activities, and plans.

• Be safe- it's the only way to live!

Family and Medical Leave (FML)

Family and Medical Leave (under FMLA) 122 FMLs Processed To-Date

[2012-13 School Year]

Future: 11 Open: 0 Closed: 102 Did Not Qualify: 9

• Compare against 146 for 2011-12, and • 147for2010-11,and • 180 for 2009-10 • Overall, we have an excellent, full-service, family and medical leave (FML) program. • We are committed to providing excellent customer service, and informing all Gloucester

County Public Schools employees of their rights and responsibilities under the Family and Medical Leave Act and the Gloucester County School Board policies on Family and Medical Leave (File No. GBDH) and Staff Leave (File No. GBDG).

The Gloucester County School Board Policy Manual

71 Completed To-Date [2012-13 School Year]

Adoptions: 12 Revisions: 50 Deletions: 9

EMPLOYEE SERVICES & COMMUNICATIONS PAGE2

• Compare against 73 for 2011-12, • 80 for 2010-11 • 54 for 2009-10, and • One item will be submitted this month from section "J" (Students). • We also have 10 items ready for the June meeting, from sections "G" (Personnel), and

"J" (Students), and 27 others from sections "C" (General School Administration), "E" (Support Services), "I" (Instruction), "J" (Students), and "K" (School-Community Relations) .

• The Gloucester County School Board Policy Manual is current and up to date. • Mr. John E. Hutchinson is the policy contact for Gloucester County Public Schools. • The Gloucester County School Board Policy Manual, can be found at:

http://gets .gc. k12. va. us/SchooiBoard/PolicyManual/tabid/12513/Defau lt.aspx

Special Projects

Sesquicentennial of the American Civil War Video Projects (Gloucester County)

• The following video projects are in the editing/postproduction phase: • Prisoner Exchange, a Gloucester County Sesquicentennial of the American Civil

War Signature Event (4 to 8 video projects are in the editing phase).

Sesquicentennial of the American Civil War Video Projects (Mathews Countv)

• The following video projects are in the editing/postproduction phase: • Freedom Quilts, a Mathews County Sesquicentennial of the American Civil

War Signature Event (1 to 2 video projects are in the editing phase) .

WWII I Korean War Parks. Recreation, and Tourism Video Project (Gloucester County)

• The following video projects are in the editing/postproduction phase: • Richard C. Kirkland: WW II Fighter Pilot- Missions of the Flying Knights • Richard C. Kirkland: and The Korean War 8055 M*A *S*H Helicopter Angels

(from which the television series M*A*S*H was based upon)

Foundations and Ideological Perspectives of Leadership Video Series (Gloucester County)

• The following video project is in the editing/postproduction phase: • John Gordon: Leadership, Servant Leadership, Customer Service, and the Wow!

Factor Experience

Sesquicentennial of the American Civil War Reenactment Projects (Gloucester County)

• The following video projects are in the editing/postproduction phase: • When Peace Again Shall Smile • An American Turning Point: The Civil War in Virginia • Andrew Talkov- Virginia Historical Society Exhibit Coordinator • Raids on Gloucester • Civil War Sesquicentennial HistoryMobile

') 7 ...;

EMPLOYEE SERVICES & COMMUNICATIONS • Raids on Gloucester (April 12 & 13).

PAGE3

For more information about these events, please visit the Gloucester County Parks, Recreation , and Tourism Department webpage at:

http://www.gloucesterva.info/ParksandRecreation/Recreation/ SpeciaiEvents/150AnniversarvCiviiWar/tabid/373/Default.aspx or call 693-5811.

Granicus - Our Streaming and On Demand Videos Archive Portal • Mr. Hoyt Davenport, Assistant Video Engineer, completed nine (9) additional projects for

Duke TV 47 and Granicus: Simple Machines (Bethel); The Reality Store (Page) ; The Petsworth Pacers (Petsworth); Grammy and Science Awards Night (Bethel) ; River of Daffodils (Achilles); T.C. Walker Education Center Refurbishment Update #1 ; From the Heart-Rhonda Taylor (Achilles). All of these are part of his "School is Good' video series.

• We now have seventy-eight (87) programs found on our streaming and on demand video archive portal: http://www.gloucesterva.info/channels47and48 or http://www.gloucesterva.info/streamingportal.

The Gloucester High School Television Production Program

Gl

Welcome Ms. Catrona Hill-Charity-Our New Television Production Instructor!

We are excited to announce that Ms. Catrona Hill-Charity is our new Television Production Instructor at Gloucester High School! Ms. Hill was warmly welcomed by the students, teachers, staff, and administrators of GHS on Monday, May 6. Welcome Ms. Hill!

Television Production Ill

The five TV Ill students (seniors, Cody Hansford, Randall Hazard , Allison Noah, Cole Smith , and Jonathan White) are currently working on the following Spotlight Series videos: Episode 9-Career & Technical Education (GTE); Episode 1 0-The Gloucester County Daffodil Parade; Episode 11-The Gloucester High School Class of 2013. The TV Ill students are also working on a special DVD project entitled , The Gloucester High School Class of 2013, and they are gathering b-roil for their individual Career & Technical Education (CTE) program videos (one per CTE program). The CTE videos will showcase the excellent CTE programs we have at Gloucester High School, and be utilized for informative and promotional purposes-especially the upcoming freshmen for 2013-14!

The TV Ill students will also be working on their short films submissions for competition in the annual Gloucester County Public Library's Independent Teen Film Festival. The top prize is $125!

You can email the Duke TV 47 TV Ill students at: [email protected], or send them a Tweet on Twitter at: http://twitter.com/Duke TV4 7.

J8

EMPLOYEE SERVICES & COMMUNICATIONS PAGE4

Thank you for watching and supporting the key writers, producers, directors, field recorders, and editors of Gloucester County's favorite hometown cable television station, Duke TV 47-the students of TV Ill (A4)!

Television Production II

The TV II students (A2, 82) are now in their permanent positions on their respective morning showsThe Duke Daily. They continue to introduce new segments and new content as the fourth quarter winds down. We look forward to a strong finish with The Duke Daily as they year draws to a close. Stayed tuned for the A-2 and 8-2 "Grand Finale Shows!"

Your comments or suggestions are always welcome! You can email the A-Day or 8-Day Duke Daily production teams at: [email protected], or send them a Tweet on Twitter at: http://twitter.comiDukeDailyTV

Television Production I

The TV I students (A3, 83, 84) are currently finishing up their fifth rotation in the various roles they will transition into next year in TV II (e.g., anchor, co-anchor, camera person, graphics technician, teleprompter, floor director, director, technical director, audio technician, segment producer, editor). This fifth rotation will be their permanent positions for the remainder of the year. The TV I students have been working on their short films for competition in the annual Gloucester Co.unty Public Library's Independent Teen Film Festival-May 17 is the date!

Employee Services & Communications Connect. Engage. Inspire.

Gloucester County Public Schools 6489 Main Street I Bldg. Two I Gloucester, VA 23061

For assistance with, or for obtaining general information about Duke TV 47, SubFinder, Granicus, Workers' Compensation, Family and Medical Leave, School Board Policy, or Special Projects, please feel free to call or email us- Craig W. Smith ([email protected] 1804.693.7927)- Nikki Cox ([email protected] 1804.693.1439).

Craig W. Smith Coordinator, Employee Services & Communications General Manager I Executive Producer I Programming Manager- Duke TV 47

J9


MEETING DATE:_,_M""a"-y -'-14""', 2""'0'"'"'13"------ REQUESTED SCHOOL BOARD RESPONSE: A. ACTION: _X_ B. INFORMATION:

AGENDA ITEM #:--'1=3-_6:..;6:...."-'1=------ IF POLICY (NEW OR CHANGE): A. 1st READING:

REGULAR --'-'X __

SUBJECT:

ENCLOSURES:

BACKGROUND:

RECOMMENDATION:

B. 2nd READING: CONSENT __ _

Budget and Finance- FY 2014 Budget

1) FY 2014 Revenue Summary 2) FY 2014 Recommended Appropriation Summary 3) FY 2014 Option II Appropriation (5 Day Reduction) 4) FY 2014 Construction Summary 5) FY 2014 CFS Meal Rates 6) FY 2014 Proposed Teacher Scale

On April16, 2013, the Board of Supervisors adopted the FY 2014 Gloucester County Budget. The local appropriation for the school Operating Fund was set at $22,603,728, or a reduction of $1,525,380 from the School Board's requested budget. This reduction is one dollar more than presented at the work session due to rounding with the county's spreadsheet. The CIP appropriation for vehicle replacement was reduced $200K.

On April23, 2013, a list of potential reductions was provided for consideration. Eleven reductions totaling $1,327,208 were recommended with options for the remaining deficit provided. The final recommendation is to save an addijional three to four positions concentrating on the Middle and High School level. Option two is an alternate illustration that includes the reduction of five days from the school calendar and $28,172 in reduced compensation and benefits. The calendar reduction, however, would impact the annual compensation for paraprofessionals, bus drivers, bus assistants, food service workers and nurses. The FY 2014 budgeted funds are as follows:

Operating Fund Budget $52,166,525 CFS Fund Budget $2,392,135 CIP Fund Budget $7,901,820 Debt Service $2,486.554 Construction Budget $25,636,428

The CFS budget includes a $.10 increase in all lunch prices except the reduced price. This increase is required under federal guidelines in an effort to equalize the total meal price when combined with federal reimbursement. A proposed FY 2014 teacher scale incorporating a 2% increase for all teachers is enclosed. Staff continues to evaluate incoming resignations and retirements in order to adjust compensation and benefits with the least detriment to the instructional program. A detailed budget will be provided in June.

That the School Board adopt the FY 2014 School Budget Summary as recommended, FY 2014 Central Food Services meal prices and the Proposed FY 2014 Teacher Scale.

40

Gloucester County Public Schools Revenue Comparison By Source

2012-13 vs 2013-14

2012-13 2013-14 Percent

SOURCE Budget Budget Inc/( Dec) Inc/Dec

Operating Fund:

Federal $ 3,073,284 $ 3,077,183 $ 3,899 0.1%

SFSF* Education Jobs Fund Program 250,000 0 (250,000) -100.0%

State 26,751,612 26,358,025 (393 ,587) -1.5%

County Contribution 22,341,889 22,603,728 261,839 1.2% Miscellaneous Local 89,488 127,589 38,101 42.6% Total Local 22,431 ,377 22,731,317 299,940 1.3%

Subtotal $ 52,506,273 $ 52,166,525 $ (339,748) -0.6%

Central Food Services Fund:

Federal $ 978,041 $ 1,048,618 $ 70,577 7.2%

State 41 ,874 $ 38,665 (3,209) -7.7%

Miscellaneous Local 1,264,703 $ 1,264,852 149 0.0%

Transfer from Fund Balance 40,000 $ 40,000 0 0.0%

Subtotal $ 2,324,618 $ 2,392,135 $ 67,517 2.9%

Capital Improvements Fund:

Transfer from Fund Balance $ 0 $ 2,243,000 $ 2,243,000

County Contribution 422,400 658,820 236,420 56.0%

Debt Proceeds 0 5,000,000 5,000,000

Subtotal $ 422,400 $ 7,901 ,820 $ 7,479,420 1770.7%

Debt Service Fund**

Federal $ 21,250 $ 229,745 $ 208,495 981 .2%

County Contribution 2,625,625 2,256,809 (368,816) -14.0%

Subtotal $ 2,646,875 $ 2,486,554 $ (160,321) -6.1%

Grand Total: $ 57,900,166 $ 64,947,034 $ 7,046,868 12.2%

*State Fiscal Stabilization Fund **Debt Service Fund included for illustrative purposes only.

41

RECOMMENDED

Gloucester County Public Schools Appropriation Comparison

2012-13 vs 2013-2014

2012-13 2013-14 Percent

CATEGORY Budget Budget Inc/( Dec) Inc/Dec

Operating Fund:

Instruction $ 37,599,165 $ 37,542,495 $ (56,670) -0.2%

Admin./Attend./Health 2,369",425 2,407,980 38,555 1.6%

Transportation 4,035,961 3,950,451 (85,510) -2.1%

Operations & Maint. 5,856,500 5,737,314 (119,186) -2.0%

Debt Service 77,784 199,206 121,422 156.1%

Technology 2,567,438 2,329,079 (238,359) -9.3%

Subtotal $ 52,506,273 $ 52,166,525 $ (339,748) -0.6%


School Food Services $ 2,324,618 $ 2,392,135 $ 67,517 2.9%

Subtotal $ 2,324,618 $ 2,392,135 $ 67,517 2.9%


$ 422,400 $ 7,901,820 $ 7,479,420 1770.7%

Debt Service Fund*

Debt Service $ 2,646,875 $ 2,486,554 $ (160,321) -6.1%

Grand Total: $ 57,900,166 $ 64,947,034 $ 7,046,868 12.2%

*Debt Service Fund included for illustrative purposes only.

42

Option II

Gloucester County Public Schools Appropriation Comparison

2012-13 vs 2013-2014

2012-13 2013-14 Percent

CATEGORY Budget Budget Inc/( Dec) Inc/Dec

Operating Fund:

Instruction $ 37,599,165 $ 37,670,166 $ 71,001 0.2%

Admin./Attend./Health 2,369.425 2,395,446 26,021 1.1%

Transportation 4,035,961 3,879,491 (156,470) -3.9%

Operations & Maint. 5,856,500 5,700,142 (156,358) -2.7%

Debt Service 77,784 199,206 121,422 156.1%

Technology 2,567,438 2,322,074 (245,364) -9.6%

Subtotal $ 52,506,273 $ 52,166,525 $ (339,748) -0.6%


School Food Services $ 2,324,618 $ 2,392,135 $ 67,517 2.9%

Subtotal $ 2,324,618 $ 2,392,135 $ 67,517 2.9%


$ 422,400 $ 7,901,820 $ 7,479,420 1770.7%

Debt Service Fund*

Debt Service $ 2,646,875 $ 2,486,554 $ (160,321) -6.1%

Grand Total: $ 57,900,166 $ 64,947,034 $ 7,046,868 12.2%

*Debt Service Fund included for illustrative purposes only.

43

SOURCE Construction Fund: LOCAL Insurance Recovery Other Income Interest SCHOOL CONSTRUCTION VPSA Bond Proceeds Snap Interest

Fund Balance

Grand Total:

CATEGORY Construction Fund:

Construction Costs Professional Services Capital Outlay Replacement

Grand Total:

Fund Balance

Grand Total:

Gloucester County Public Schools Construction Fund

2012-13 vs. 2013-14

$

$

$ $

$

$

Revenue

2012-13

Budget

9,500,000.00 $

9,500,000.00 $

Expenditures

2012-13

Budget

9,500,000 $

9,500,000.00 $

Fund Balance

2012-13 Budget

$

2013-14

Budget

2,724,934 1,000,000

9,000

12,000,000 36,000

9,866,494

25,636,428

2013-14

Budget

500,000 15,000,000

15,500,000

2013-14 Budget

10,136,428

$

$ $ 10,136,428 $

19

lnc/(Dec)

$ (6,775,066) 1,000,000

9,000

12,000,000 36,000

9,866,494

$ 16,136,428

lnc/(Dec)

{9,500,000) $ 500,000

15,000,000

6,000,000

lnc/(Dec)

10,136,428

10,136,428

4 4 .

Gloucester County Public Schools Central Food Services Meal Prices

2013-2014

Breakfast:

Reduced $ 0.30

Elementary $ 1.00

Middle $ 1.05

High $ 1.25

Adult $ 1.35

Lunch:

Reduced $ 0.40

Elementary $ 1.85

Middle $ 1.95

High $ 2.20

Adult $ 2.75

43

STEP

0

1

2

3

4

5

6

7

8

9

10

11

12

13 14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

BA +15

MA

DM

DOC

FY 2012-2013

Current BA

39,108

39,206

39,304

39,502

39,901

40,300

40,703

41,109

41,520

41,936

42,355

42,779

43,207

43,639

44,294

44,958

45,632

46,317

47,012

47,717

48,433

49,160

49,897

50,646

51,658

52,691

53,745

54,820

55,917 57,035

1,035

3,882

5,823 7,764


Current%

Bet. Steps

0.25%

0.25%

0.50%

1.01%

1.00%

l.CO%

1.00%

1.00%

1.00%

1.00%

1.00%

1.00%

1.00%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

2.00%

2.00%

2.00%

2.00%

2.00%

2.00%

STEP

0

1

2

3

4

5

6

7

8

9

10

11

12

13 14

15

1G

17

18

19

20

21

22

23

24

25

26

27

28

29

BA +15

MA

DM DOC

Proposed FY 2013-2014

Recom. BA

39,108

39,890

39,990

40,090

40,292

40,699

41,106

41,517

41,931

42,350

42,775

43,202

43,635

44,071

44,512

45,180

45,857

46,545

47,243

47,952

48,671

49,402

50,143

50,895

51,658

52,691

53,745

54,820

55,917

57,035

1,056

3,960

5,939

7,919

Recom.%

Bet. Steps

2.00%

0.25%

0.25%

0.50%

1.01%

1.00%

1.00%

1.00%

1.00%

1.00%

1.00%

1.00%

1.00%

1.00%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

1.50%

2.00%

2.00%

2.00%

2.00%

2.00%

Salary

Increase

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

2.0%

4B

MEETING DATE:_,M,_,a'-Ly-"14""-. ..,20"-'1"'-3 ____ _

AGENDA ITEM #:_,1-"-3--=6:....:6:....:•-=2=-------

REGULAR _ _,_,X~-


REQUESTED SCHOOL BOARD RESPONSE:

IF POLICY (NEW OR CHANGE):

CONSENT __ _

SUBJECT: Budget and Finance- FY 2013-2014 Fee Update

ENCLOSURES:

A. ACTION: _X_ B. INFORMATION:

A. 1st READING: B. 2nd READING:

BACKGROUND: FY 2013-2014 student fees were approved at the April9, 2013 School Board Meeting. The Skills USA fee in the amount of $12.50 was not included in error. This fee covers the state and national dues for Automotive, Culinary Arts and Cosmetology student clubs.

RECOMMENDATION: That the School Board approve the addition of the Skills USA fee for FY 2013-2014.

PRESENTER: Joanne C. Wright ~t,\_}) FOR MORE INFORMATION CONTACT THE PRESENTER AT: _____ -+--+----7f=----+=..:._='-'-"-7-+---------

PREPARED BY: __ =SA_,M=E~---------

APPROVAL OF THE SUPERINTENDENT: ----:-:---:-=-:-::---::-'77'-7h~~~~:-:--:-ft::;..£-T-...(,..A~..JI!---------

PAGE NO: _ 4=-7-'----

MEETING DATE:-'M""a"--y -'-"14"-', 2""'0_,_,.13'-------

AGENDA ITEM#:_ -=-13=----=6:...:3:...:•..::3 _ _ _

REGULAR --"X'---


REQUESTED SCHOOL BOARD RESPONSE:

IF POLICY (NEW OR CHANGE):

CONSENT __ _

SUBJECT: Budget and Finance -- 2013-2014 Health and Dental Insurance

ENCLOSURES:

A. ACTION: B. INFORMATION: _X_

A. 1st READING: B. 2nd READING:

BACKGROUND: Negotiations are underway for health and dental insurance renewals. Preliminary reports are favorable.

STATUS: A meeting will occur on Monday, May 13, 2013 with the insurance consultant. An update will be provided at the School Board meeting.

RECOMMENDATION: That the School Board accept this is information.

PRESENTER: __ ,_,Jo'-"a!.!!nn""e-"C"-. .!..!W"-"rig"'-h,_t ---ot""'J\=-uJ __ _

PREPARED BY :_--=Sa~m""e'-------------

48 PAGE NO: __ _


Grants and Donations Received by Gloucester County Public Schools

Contributed to Achilles Bethel Peasley GHS GHS GHS

For Approval by the School Board in Accordance with School Board Policy File No. DFC May 14,2013

Contributed by Chesapeake Chorale Chesapeake Chorale Chesapeake Chorale NPC lnernational, Inc. Tidewater Physical Therapy, Inc. Piccadilly Restaurants, LLC.

TOTAL

Donation $ $ $ $ $

$

300.00 300.00 500.00 45.01

801.00 30 Chefs Coats

1,946.01

Purpose Chorus Chorus Chorus School Musical Field Hockey Culinary Arts Department

43

AG ITEM#: 13-68.1 5/14/2013 SB MEETING SB MEMBERS' ITEMS

~VSBA Virginia School Boards Association

Rivanna Ridge Professional Building 200 Hansen Road, Suite 2 Charlottesville, VA 22911

VSBA School LalN Conference June 7, 2013 Charlottesville Omni 212 Ridge Mcintire Road Charlottesville, VA

Your school division needs you, your superintendent, and your attorney to be at the 2013 VSBA School Law Conference. Why? Because many of the decisions you make have legal implications that will impact your school division for years to come. Be informed and be prepared!

• Learn how alternate dispute resolution can help you manage costs of litigation

• Discover how the Affordable Heath Care Act will affect your school division • Learn about the importance of communication in special education

meetings • Hear an update on General Assembly bills and how they impact your local

division

One of these topics could be your next big issue. Can you take the risk and not attend?

Workshop Agenda

Friday, June 7, 2013 8:15 Registration and Continental Breakfast

9:00 Welcome Roy K. Boyles

President, Virginia School Boards Association

9:05 Mediation as a Smart Choice and Tool: The Legals and Beyond Douglas L. Guynn, Esquire

Attorney, BotkinRose PLC The Honorable B. Waugh Crigler

Magistrate Judge, United States District Court, Western District of Virginia

10:20 The Affordable Care Act: Fear of the Unknown Bradford A. King, Esquire & Jessica Rogers, Esquire

Attorneys, Sands Anderson PC

11:35 Break

11 :50 More Things Not to Say in Special Education Meetings Kathleen S. Mehfoud, Esquire

Attorney, Reed Smith

12:45 Legal Update D. Patrick Lacy, Esquire & Stacy L. Haney, Esquire

Lobbyists, Virginia School Boards Association

1:15 Lunch and Adjournment

www.vsba.org I 434-295-8722 I 800-446-8722

50

Omni Hotel Reservations

~ -

Reminder: Nametags must be visible to be admitted to ALL VSBA meetings and conferences.

A block of 35 rooms has been reserved at the Charlottesville Omni, 212 Ridge Mcintire Road, for the night of June 6. Please make your hotel reservations directly by calling (434) 971-5500 or by visiting the Omni website at http://www.omnihotels.com/findahotel/charlottesville/ meetingfacilities/vsba.aspx

Inform the reservation staff you are attending the conference to receive the special rate of $145 (single or double).

The deadline for the reserved block is May 17. Please make your reservations by this date. If reservations exceed the block number, or are made after the May 17 deadline, the minimum rate will be $189.

Fill out the registration form below or register for the conference online at www.vsba.org

;I ".Ia -· --[!]:- . .

Registration Form VSBA SCHOOL LAW CONFERENCE

Registration fees received after May 17 will be $215 per person. Purchase orders and registration via telephone do not constitute payment of registration fees and will result in a $50 late fee if paid after the deadline date. No refunds will be made after May 17 except in the case of personal illness. All requests for refunds must be made to the VSBA president in writing signed by the board chair certifying a personal illness.

Name __________________________ __

Division------------------------

D School Board Member

D Superintendent

D Other----------------------------

Costs:

Registration: $165

Late Registration: $215

The deadline for registration Is: May 17,2013

Please return this form with your payment to: VSBA 200 Hansen Road, Suite 2 Charlottesville, VA 22911

www.vsba.org I 434-295-8722 I 800-446-8722

51

AG ITEM #: 13-68.2 5/14/2013 SB MEETING SB MEMBERS' ITEMS

l1vsBA Virginia School Boards Association

Rivanna Ridge Professional Building 200 Hansen Road, Suite 2 Charlottesville, VA 22911

28th Annual VSBA Conference on Education July 23, 2013 Richmond Marriott 500 East Broad Street Richmond, VA

Join hundreds of school division leaders from across Virginia at the 28th Annual VSBA Conference on Education (formally the VSBA Governor's Conference on Education) on July 23, 2013 at the Grand Ballroom of the Richmond Marriott. Attendees will have the opportunity to choose from over fifty mini-workshops highlighting successful practices in Virginia's school divisions. Topics will range from instruction and curriculum to school law, and technology to school safety; participants are bound to leave with many great insights and practical ideas.

After the roundtable presentations, attendees will break into regional meetings to discuss new task force recommendations, as well as pertinent issues coming up for their particular regions.

A luncheon and featured speaker will close out the day.

Register today, and don't miss out on one of the VSBA's most highly regarded and attended conferences!

Conference Agenda

7:3G-9:00 a.m.

9:0G-9:45 a.m.

9:45-12:15 p.m.

12:3G-1:00 p.m.

1:0G-2:15 p.m.

2:15p.m.

Registration

Welcome and Introductions

Mini-Workshops

Regional Meetings

Luncheon and Speaker

Adjournment

www.vsba.org I 434-295-8722 I 800-446-8722

52

Richmond Marriott

Reservations

Reminder: Nametags must be visible to be admitted to ALL VSBA meetings and conferences.

A block of rooms has been reserved at the Richmond Marriott, 500 East Broad Street, for the night of July 22. Please make your hotel reservations directly by calling 1-800-228-9290 or by visiting the Richmond Marriott website at http://bit.ly/179300f

Inform the reservation staff you are attending the conference to receive the special rate of $139 (single or double).

The deadline for the reserved block is June 30. If reservations exceed the block number, or are made after the June 30 deadline, the minimum rate will be $189.

Fill out the registration form below or register for the conference online at www.vsba.org

Registration Form VSBA CONFERENCE ON EDUCATION

Registration fees received after July 8 will be $220 per person. Purchase orders and registration via telephone do not constitute payment of registration fees and will result in a $50 late fee if paid after the deadline date. No refunds will be made after July 8 except in the case of personal illness. All requests for refunds must be made to the VSBA president in writing signed by the board chair certifying a personal illness.

Name _____________ __

Division-------------

D School Board Member

D Superintendent

D Other ______________ _

Costs:

Registration: $170

Late Registration: $220

The deadline for registration Is: July 8, 2013

Please return this form with your payment to: VSBA 200 Hansen Road, Suite 2 Charlottesville, VA 22911

www.vsba.org I 434-295-8722 I 800-446-8722

5 3

MEETING DATE: MAY 14 2013

AGENDA ITEM#: _,_,13~--6"""'9'""" • ._.1._____ __ _

REGULAR AGENDA: _L

GLOUCESTER COUNTY PUBLIC SCHOOLS SCHOOL BOARD AGENDA ITEM

REQUESTED SCHOOL BOARD RESPONSE

IF POLICY (NEW OR CHANGE)

CONSENT AGENDA:

SUBJECT: POLICY MANUAL UPDATE (NEW BUSINESS)

ENCLOSURE: POLICY REVISION JN STUDENT FEES, FINES AND CHARGES

A. ACTION: _x__ B. INFORMATION:

A. 1st READING: _x__ B. 2nd READING:

BACKGROUND/STATUS: THE ABOVE POLICY IN SECTION J (STUDENTS) HAS BEEN REVIEWED WITH THE APPROPRIATE STAFF MEMBERS, AND IS BEING RECOMMENDED FOR REVISION IN AN EFFORT TO UPDATE OUR POLICY MANUAL AND/OR TO CONFORM TO MODEL VBSA POLICY AND/OR THE CODE OF VIRGINIA.

RECOMMENDATIONS: THAT THE BOARD APPROVES THE FOLLOWING AS 18T READING:

POLICY REVISION: JN

PRESENTER: JOHN E. HUTCHINSON TITLE: ASSISTANT SUPERINTENDENT FOR ADMINISTRATIVE SERVICES

FOR MORE INFORMATION CONTACT THE

PREPAREDBY: ~SA~M=E ____________ _

54 PAGE NO. ___ __

File No. JN

STUDENT FEES. FINES AND CHARGES

It shall be the policy of the The School Board te-charge§ student fees and to recover takes action to recover funds for the loss of or damage to School Board property in accordance with the Code of Virginiastate and federal law. No fee may be charged unless it has been approved by the School Board.

The School Board sAaU-provide§, free of charge, such textbooks.._ -aOO-workbooks. and instructional materials as are required for courses of instruction for each child attending public schools. Consumable materials such as workbooks, writing books, and drawing books may be purchased by the School Board and either provided to students at no cost or sold to students at a retail price not to exceed seven percent added to the publisher's price. If sold, the School Board shall ensure that workbooks, writing books, and drawing books are furnished to students who are unable to afford them at a reduced price or free of charge. Appropriate fees will be charged only for textbooks and instructional materials that are used solely by the students ..

Only those fees and charges permitted by law or the regulations of the Board of Education may be levied on students. No school or employee may levy a fee or charge on any student 'Nithout the approval of the Superintendent or his or her designee. In approving any such fee or charge, the Superintendent/designee shall ensure that the fee or charge is either reduced or waived for those students who are unable to afford them.

The following fees are charged :

I. User Fees

A. Elementary Schools Summer Engineering Camp I POP Tuition I Per Semester Summer Stem Robotics Camp (Rising 5-7)

B. Middle Schools

C.

Hall Locker - Peasley Gym Locker Band Instrument Rental (Band) Guitar Class- Peasley (Mat. & lnst. Rental) Summer Stem Robotics Camp (Rising 5-7)

High School Gym Locker Parking for Students Who Drive (Juniors & Seniors Only) Driver's Education - Behind the Wheel Choral Activity and Concert Attire Band Students

All Percussion (Additional) Instrument Rental (Additional)

Summer School

II. Supplies, Services and Materials Fees A. Elementary Schools

Subscriptions Kindergarten Supplies Student Agenda

100.00 200.00 100.00

2.00 2.00

15.00 30.00 10.00

100.00

5.00 50.00

125.00 15.00

15.00 10.00 30.00

200.00

4.50-7.50 7.00 3.50

53

Page 2 File No. JN

Student Communication Folder 1.00

B. Middle Schools Student Agenda 5.00 Gym Uniform (Optional) 18.00 Band and Choir Uniforms 15.00-20.00

C. High School Student Agenda (Optional) 5.00 Gym Uniform (Shirt/Shorts- $9 each) (Optional) 18.00 NJROTC 25.00 Cosmetology- Tools, Smock & Mannequins 160.00

Ill. Club Fees A. Elementary Schools

B. Middle Schools Builders' Club 5.00 FBLA 6.00 FCC LA 12.00 NJHS 5.00 Technology Student Association 10.00 Robotic Team 10.00 Festival Chorus - Peasley 10.00

C. High School Beta Club 15.00 Chrome 5.00 Drama Club (ITS) 25.00 DuBois Honor Society (New) 10.00 DuBois Honor Society (Returning) 5.00 Ecology Club 4.00 FBLA 10.00 FCC LA 12.00 FFA 12.00 Forensics 3.00 French Club 5.00 French Honor Society 10.00 Junior State of America 3.00 Junior State of America-Mid-Atlantic Fall State 140.00 Junior State of America-Winter Congress 175.00 Junior State of America-Spring State 140.00 Key Club (New) 30.00 Key Club (Returning) 15.00 Latin Club (Includes State and National Dues) 10.00 Latin Honor Society 10.00 National Art Honor Society 10.00 National Honor Society 10.00 Robotic Team 10.00 Skills USA 12.50 Spanish Club 5.00 Spring Musical (Costumes and Scripts) 10.00

56

~---------~-------------------------------------------

Page 3

Technical Theater Class (Make-Up Kit) TSA (Technology Student Association)

All Grades: Field trips will be charged commensurate with actual costs.

File No. JN

65.00 10.00

An application for waiver or reduction of fees may be requested from the school office.

Fees are reduced or waived for economically disadvantaged students and students whose families are undergoing economic hardships and are financially unable to pay them. including but not limited to. families receiving unemployment benefits or public assistance. including Temporary Assistance for Needy Families (TANF}, Supplemental Nutrition Assistance Program (SNAP). Supplemental Security Income (SSI) or Medicaid; foster families caring for children in foster care; and families that are homeless.

Each time a fee is charged. notice will be given that a fee waiver may be requested . The notice will include directions as to how to apply for a waiver. An application for reduction or waiver of fees may be obtained from the respective school's office.

This policy will be provided to parents annually and posted on the division's website.

The consequences for nonpayment of fees include exclusion from the activity related to the fee.

No student's report card. diploma or class schedule will be withheld because of nonpayment of fees or charges. No student will be suspended or expelled for nonpayment of fees or charges.

The School Board~ upon recommendation of the superintendent. may take action against a pupil or the pupil's parent for any actual loss, breakage, or destruction of or failu re to return property owned by or under the control of the School Board, caused or committed by such pupil in pursuit of his studies. Such action may include seeking reimbursement from a pupil or pupil 's parent for any such loss, breakage, or destruction of or failure to return school property.

ADOPTED:

REVISED:

July 1, 1991

May 15, 2007 August12, 2008 June11.2013

LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 8.01-43, 22.1-6, 22.1 -243, 22.1-280.4 Virginia Department of Education Superintendents Memo. No.95, Informational, May 1994. 8 VAG 20 370 10 8 VAC 20-720-80.

CROSS REFERENCES: ECAB Vandalism IIA Instructional Materials

7!2008 2/013 VSBA Gloucester County School Board

57

Documents

AGENDA2013/05/14 · 4. Approval of Use of School Buses/Drivers for VCE Jamestown 4-H Camp (June 10 & 14, 2013); 12 5. Approval of Workers' Compensation Insurance Award to VACo, July