Table of Contents

Agenda 2November 9, 2020 Regular Meeting Minutes

11.9.2020 5Lease Agreements - 106 Church Street (Cigar Shop) and 502Church Street (SHA)

Agenda Memo 10Future Agenda Items

Agenda Memo 16October Departments Report

October 2020 17

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BOARD OF COMMISSIONERS MEETING AGENDA

Town of Swansboro Monday, December 14, 2020

Board Members John Davis, Mayor | Frank Tursi, Mayor Pro Tem | Pat Turner, Commissioner

Harry PJ Pugliese, Commissioner | Larry Philpott, Commissioner | Laurent Meilleur, Commissioner *Zoom Link: First Meeting of the month: https://us02web.zoom.us/j/82680161743

Second Meeting of the month: https://us02web.zoom.us/j/86147603054

I. Call to Order/Opening Prayer/Pledge Mayor John Davis

II. Public Comment Citizens have an opportunity to address the Board for no more than three minutes per speaker regarding items listed on the agenda. There is a second opportunity at the end of the agenda for the public to address the Board on items not listed on the agenda.

III. Adoption of Agenda and Consent Items Board of Commissioners The Town Clerk respectfully submits to the Board, the Regular Agenda and the below consent items, which are considered to be of general agreement and little or no controversy. These items may be voted on as a single group without Board discussion “or” if so desired, the Board may request to remove any item(s) from the consent agenda and placed for consideration separately.

Consent Items: a. Meeting Minutes

November 9, 2020 Regular Meeting Minutes •

IV. Appointments/Recognitions/Presentations a. 2020 Samuel Swann Bland Community Service Award Mayor John Davis The Samuel Swann Bland Community Service Award was created to honor the diligence, hard work, leadership, and dedication that characterized the contributions of Sam Bland to the public and the Swansboro Community. The award is made annually to a public employee, civic leader, or community volunteer that has demonstrated the qualities of outstanding dedication to the improvement of community services that were exhibited in the career and contributions of Samuel Swann Bland.

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V. Public Hearing – None Scheduled

VI. Business Non-Consent a. Lease Agreements - 106 Church Street (Cigar Shop) and 502 Church Street (SHA)

Chris Seaberg Town Manager

George El-Asmar proposes to extend his current lease for the entire property at 106 Church Street for five (5) additional years for use as a retail shop (Cigar Shop). The proposed lease extension arrangement will include a rate of $1,510/month beginning January 1, 2021. The lease will set to expire on December 31, 2025. Annual increases will be based upon calendar year ending Consumer Price Index (CPI) publications and will be determined every December. The Swansboro Historical Association proposes to continue utilizing approximately 4,052 square feet seven (7) days/week at 502 Church Street for the historic museum. The proposed lease will be a $1/year for one (1) year. The lease will set to expire on December 31, 2021. Action Needed: Motion to adopt Resolutions 2020-R18 and 2020-R-19 approving leases as described in the overview above and upon other such terms as the Town Manager determines to be in the best interests of the Town and authorizes and directs the Town Manager to execute, at the appropriate time, any instruments necessary to consummate such lease agreements. b. Future Agenda Items Paula Webb

Asst. Manager/Clerk An opportunity is provided for the Board to introduce items of interest and subsequent direction for placement on future agendas, which will allow staff the opportunity to plan accordingly. Action Needed: Introduce any items of interest and subsequent direction for placement on future agenda

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VII. Items Moved from Consent VIII. Public Comment

Citizens have an opportunity to address the Board for no more than five minutes regarding items not listed on the Agenda.

IX. Manager’s Report/Comments Chris Seaberg October Departments Report Town Manager Emergency Operations Center Update

X. Board Comments Board of Commissioners

XI. Closed Session – None Scheduled

XII. Adjournment Board of Commissioners

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Town of Swansboro Board of Commissioners

November 9, 2020 Regular Meeting

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In attendance: Mayor John Davis, Mayor Pro Tem Frank Tursi, Commissioner Pat Turner, Commissioner Harry PJ Pugliese, Commissioner Larry Philpott, and Commissioner Laurent Meilleur. It was noted that all members except Mayor Davis and Commissioner Pugliese participated remotely as allowed by NCGS 166A-19. Governor Cooper had declared a state of emergency due to the COVID-19 Pandemic in March 2020.

********************************** Call to Order/Opening Prayer/Pledge of Allegiance The meeting was called to order at 5:30 pm and Mayor Davis gave the invocation.

Public Comment Citizens were offered an opportunity to address the Board regarding items listed on the agenda, none were heard.

Adoption of Agenda Mayor Pro Tem Tursi asked that the agenda be amended to include discussion on the Tree Lighting Ceremony announced on Facebook for November 14th, 2020.

On a motion by Commissioner Philpott, seconded by Commissioner Meilleur, the Agenda as amended and Consent Items below were unanimously approved. •

a. Meeting Minutes 8/10/2020 Regular Meeting 8/17/2020 Special Meeting 8/24/2020 Regular Meeting 9/14/2020 Regular Meeting 9/21/2020 Special Meeting 9/28/2020 Regular Meeting 10/26/2020 Regular Meeting 11/2/2020 Special Meeting Presentations Donnie Askew Recognition – The Town of Swansboro desired to recognize and honor its public employees for dedicated and distinguished service to the community. It was acknowledged that Donnie Askew, currently a Fire Department Volunteer had served the Swansboro Fire Department in numerous roles from volunteer fire fighter to Assistant Chief for more than 40 years. Donnie had been instrumental in assisting the department in developing programs, processes and more importantly being a mentor to

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young firefighters entering the field. When asked of his peers Donnie was described as enthusiastic, active, supportive, always ready to lend a helping hand, but more importantly respectful to all, no matter the circumstance.

Mayor Davis read a resolution expressing gratitude from the Board and employees for their professional association with Donnie Askew and recognizing his contributions as noted to the Swansboro Fire Department progress over the past 40+ years. Further, a copy of those expressions would be included within the minutes of the Swansboro Board of Commissioners on November 9, 2020.

Fire Chief Mark Tessing and Assistant Manager Paula Webb both shared appreciation for their association and Donnie’s professionalism through the years. He was given a one of a kind long leaf pine needle basket, handmade by Commissioner Philpott’s wife Pam and the resin tumbler with the fireman’s prayer.

When asked what his best accomplishment had been with the Town, Donnie shared that he, a former Fire Chief and former Manager sat down and developed a plan to create paid staff to address low responses to fire calls. The plan was put into place in 2008. Today the department was 5 fulltime and 16 parttime strong with numerous volunteers. Donnie thanked the past and present Board members for their support, his peers, and mostly his family who have always supported his passion knowing there have often been sacrifices made.

COVID19 Update - Onslow County Public Health Director Kristen Richmond-Hoover, provided an update on the COVID19 pandemic. 3893 positives cases to date 3317 cleared cases 35 fatalities, 2 in the last 7 days 541 active cases 5.9% positives in Onslow County 6.6% positives in NC Onslow County was listed as a “Red Zone County” with intense case reports for about a week (highest case count east of I-95 last 7-14 days) Averaging 50 new cases each day 10th highest case counts in NC 13th largest populated county in NC 7 outbreaks/clusters - 2 were in congregate living facilities and 3 in childcare and/or schools

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Per capita Onslow County was doing well, ranked 85th out of 100 on a scale of 1 being the worst -100 the best Ranked 86th in case fatalities 81% of the positive cases were people age 18-64 Average case lists about 3.82 close contacts Flu season heightens the concern; case increases since October Encouraged flu vaccines, social distancing matters, face coverings, and wash hands often Mayor Davis asked if the increases were expected. Director Hoover indicated that the increases appeared to be from indoor gatherings, most likely a result of pandemic fatigue and warmer weather concluding. She expected the same throughout the winter months with it being flu and virus season. Mayor Pro Tem Tursi asked if there was any indication that rising case counts would have a negative effect on our healthcare systems; how many hospital beds were stressed. Director Hoover stated that Onslow Memorial and the Naval Hospital had both shared having capacity at this time. As we move into colder weather, that could change. Commissioner Meilleur, referring to the statistic that Onslow County being labeled a “Red Zone County” asked if Onslow County had more cases than Wilmington. Director Hoover informed that Onslow County could accommodate a high rate of numbers should the numbers continue to increase. In reviewing case counts and case rate for the last 7-14 days, Onslow County did have more cases than Wilmington. With no further questions, Mayor Davis thanked Director Hoover for her outstanding job running the County Health Department. Tree Lighting Ceremony Discussion – Mayor Pro Tem Tursi asked Manager Seaberg who had made the decision to announce a public tree lighting ceremony when the Swansboro by Candlelight had been cancelled by the Board on August 10th. Manager Seaberg shared that Mayor Davis had mentioned interest to him several times about a tree lighting. Staff planned to setup silt fencing around the property and there would be multiple event dates with limited capacity. Under the Governor’s capacity guidelines 70 participants could be on the property. Mayor Pro Tem Tursi believed that the mass gathering number was 50 and indicated that it would have been prudent to inquiry with the entire Board before creating a public event such as this when other events had already been cancelled by the Board. Would the Town require masks and social distancing? Manager Seaberg agreed in hindsight with Mayor Pro Tem Tursi and

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stated that masks would be required. Mayor Pro Tem Tursi asked Attorney Parson if the staff had the authority to overrule a decision by the Board. Attorney Parson referred to Town Code Section 93.107 (D)(1) indicating that such events in parks or public places were to be approved by the Board. Mayor Davis believed the August 10th minutes reflected that he would like to hold tree lighting events in a safe manner. Mayor Pro Tem Tursi reminded Mayor Davis that he had no authority to approve events without Board approval. Mayor Davis disagreed sharing that Parks and Recreation recently held a pickleball tournament and the Board did not review/approve that. He was not sure what was unique about the tree lighting ceremony from other town events; it would be controlled and only take 15 minutes. Mayor Pro Tem Tursi asked how he planned to handle the public who would attend/stand outside the fenced area. Mayor Davis added that there were comments made last week that the Board did not trust its staff, nor its Parks Board. Residents could not continue to live in fear, believing that the event could be held and still follow the Governor’s order. Mayor Pro Tem Tursi did not recall any comments that suggested the Board did not trust its staff and accusations of such should be dismissed. Commissioner Meilleur weighed in reiterating Mayor Pro Tem Tursi’ comments and stating that Mayor Davis needed to stop making accusations, be objective and follow what his job was as Mayor. Commissioner Pugliese recalled comments about a tree lighting when the Swansboro by Candlelight was cancelled in August. He also agreed that the announced tree lighting should have been brought back to the Board, could the Board vote on it tonight, could it be held properly? Manager Seaberg felt the staff would need clarification from the Health Department/State. He would double check the capacity limit with the Governor’s guidelines to assure attendance was strictly adhered too. To answer Commissioner Pugliese, Mayor Pro Tem Tursi supposed the event could be held if the guidelines could be adhered too. However, his concern was that the Town was creating a mass gathering, what would/could be done about those that would attend and just stand along the sidewalk. He felt the event would put the Police, Fire and Parks Staff at risk. The Board needed to be responsible and recommended just turning the tree on. Commissioner Meilleur agreed this would be the safest option. Commissioner Philpott read the excerpt from the August 10, 2020 minutes adopted early under Consent. He agreed the event did not seem prudent; just turn the tree on. Commissioner Turner agreed as well, approval was not the right thing to do when the Swansboro Merchants event request was just denied. The Swansboro by Daylight ad noted that Santa Clause would also be downtown which would be another draw for families. She agreed that people had to continue living their lives but not at the risk of increasing cases or worse, more fatalities. Direction to staff was to pull the Facebook posts and cancel the event. Mayor Davis was saddened that the other Town could find ways to hold events and still meet the Governor’s guidelines, but the Board was not willing to consider such.

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Future Agenda Items – – Each meeting an opportunity was provided for the Board to review future agenda items and introduce items of interest and subsequent direction for placement on future agendas, which would allow staff the opportunity to plan accordingly. Assistant Manager Paula Webb reviewed items proposed for the upcoming meetings noting that some items listed for December 14 may be deferred until December 28 since the December 14 agenda already had three public hearings scheduled. Public Comments Citizens were offered an opportunity to address the Board regarding items not listed on the agenda, none were given. Manager’s Comments Manager Seaberg shared that the Town had been notified of its award of $142,000 for the Dock walk Phase II. Funding would provide an extension of the Dock walk at Bicentennial Park and docking facilities on the south side of NC24 bridge. Board Comments Commissioner Turner and Philpott each commented on Donnie Askew’s tenure and dedication to the Town. Adjournment On a motion by Commissioner Pugliese, seconded by Commissioner Philpott, the meeting adjourned at 6:32pm.

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Board of Commissioners Meeting Agenda Item Submittal

Reviewed By: Town Manager 11/05/2020 Finance Director Town Clerk 12/9/2020 Town Attorney Date Action Approved by Board: Action if different from Recommended:

______________________________________________ Item To Be Considered: Lease Renewals: 106 Church St (Cigar Shop) and 502 Church St. (Heritage Museum) Board Meeting Date: December 14, 2020 Prepared By: Christopher D. Seaberg – Town Manager Overview: 1. 106 Church St (Cigar Shop)

George El-Asmar proposes to extend his current lease for the entire property at 106 Church Street for five (5) additional years for use as a retail shop (Cigar Shop). The proposed lease extension arrangement will include a rate of $1,510/month beginning January 1, 2021. The lease will set to expire on December 31, 2025. Annual increases will be based upon calendar year ending Consumer Price Index (CPI) publications and will be determined every December.

2. 502 Church St. (Heritage Museum)

The Swansboro Historical Association proposes to continue utilizing approximately 4,052 square feet seven (7) days/week at 502 Church Street for the historic museum. The proposed lease will be a $1/year for one (1) year. The lease will set to expire on December 31, 2021.

Background Attachment:

1. NCGS 160A-272 2. Resolution 2020-R18 and 2020-R19

Recommended Action: Motion to adopt Resolutions 2020-R18 and 2020-R-19 approving leases as described in the overview above and upon other such terms as the Town Manager determines to be in the best interests of the Town and authorizes and directs the Town Manager to execute, at the appropriate time, any instruments necessary to consummate such lease agreements.

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§ 160A-272. Lease or rental of property.

(a) Any property owned by a city may be leased or rented for such terms and upon such conditions as the council may determine, but not for longer than 10 years (except as otherwise provided in subsection (b1) of this section) and only if the council determines that the property will not be needed by the city for the term of the lease. In determining the term of a proposed lease, periods that may be added to the original term by options to renew or extend shall be included.

(a1) Property may be rented or leased only pursuant to a resolution of the council authorizing the execution of the lease or rental agreement adopted at a regular council meeting upon 30 days' public notice. Notice shall be given by publication describing the property to be leased or rented, stating the annual rental or lease payments, and announcing the council's intent to authorize the lease or rental at its next regular meeting.

(b) No public notice as required by subsection (a1) of this section need be given for resolutions authorizing leases or rentals for terms of one year or less, and the council may delegate to the city manager or some other city administrative officer authority to lease or rent city property for terms of one year or less.

(b1) Leases for terms of more than 10 years shall be treated as a sale of property and may be executed by following any of the procedures authorized for sale of real property.

(c) Notwithstanding subsection (b1) of this section, the council may approve a lease without treating that lease as a sale of property for any of the following reasons:

(1) For the siting and operation of a renewable energy facility, as that term is defined in G.S. 62-133.8(a)(7), for a term up to 25 years.

(2) For the siting and operation of a tower, as that term is defined in G.S. 146-29.2(a)(7), for communication purposes for a term up to 25 years.

(3) For the operation and use of components of a wired or wireless network, for a term up to 25 years; provided, however, that the lease is entered into with a private broadband provider or a cooperative in connection with a grant agreement pursuant to G.S. 143B-1373 and is for a discrete and specific project located in an unserved area of an economically distressed county seeking to provide broadband service to homes, businesses, and community anchor points not currently served.

(d) Notwithstanding subsection (a) of this section, any lease by a city of any duration for components of a wired or wireless network shall be entered into on a competitively neutral and nondiscriminatory basis and made available to similarly situated providers on comparable terms and conditions and shall not be used to subsidize the provision of competitive service. (1971, c. 698, s. 1; 1979, 2nd Sess., c. 1247, s. 26; 2009-149, ss. 2, 3; 2010-57, s. 2; 2010-63, s. 2(b); 2011-150, s. 1; 2014-120, s. 34; 2015-246, s. 9; 2018-5, s. 37.1(c).)

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RESOLUTION (2020-R18)

AUTHORIZING THE TOWN TO ENTER INTO A LEASE FOR GREATER THAN ONE YEAR BUT LESS THAN TEN YEARS PURSUANT TO N.C. GEN. STAT. § 160A-272

WHEREAS, N.C. Gen. Stat. §160A-272 authorizes a town to enter into leases of greater than one year but less than ten years upon resolution of its council adopted at its regular meeting; and, WHEREAS, the Board of Commissioners of the Town of Swansboro is convened in a regular meeting; and WHEREAS, the Town of Swansboro owns the property located at 106 Church St, Swansboro and being more particularly described on Exhibit A attached hereto and incorporated herein by reference as the “Premises.” WHEREAS, the Georges El-Asmar has requested that the Town of Swansboro lease Premises for use as a Cigar Shop; and, WHEREAS, the Town of Swansboro is amenable to leasing the Premises to Georges El-Asmar for sixty (60) months at a rental rate beginning January 1, 2021 of $1,510/month through December 31, 2021. The rental rate may increase starting January 1, 2022 and annually after that time based off the Calendar Year ending Consumer Price Index publications; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Town of Swansboro approves the lease of the Premises (Exhibits A) to Georges El-Asmar for a period of sixty (60) months at a rental rate beginning January 1, 2021 at $1,510/month through December 31, 2021 and increases will occur based off the calendar year ending Consumer Price Index publications. The Board further directs the Town Manager to execute, at the appropriate time, any instruments necessary to consummate the lease agreement with the Mr. El-Asmar. This the 14th day of December 2020. TOWN OF SWANSBORO By: _______________________ John Davis, Mayor Attest: ___________________________ Paula Webb, Town Clerk

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Being that entire 4,410 square feet tract as shown on that certain map or plat entitled “Lot Division for Town of Swansboro” as the same is recorded in Map Book 61, Page 157, Onslow County Registry.

SAVING AND EXCEPTING THEREFROM the northernmost portion of said tract existing from the “rope fence” as shown on said map and extending northward to the right-of-way line of Water Street with said portion being used as public parking spaces.

Exhibit A – 106 Church St.

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RESOLUTION (2020-R19)

AUTHORIZING THE TOWN TO ENTER INTO A LEASE FOR ONE YEAR PURSUANT TO N.C. GEN. STAT. § 160A-272

WHEREAS, N.C. Gen. Stat. §160A-272 authorizes a town to enter leases of one year upon resolution of its council adopted at its regular meeting; and, WHEREAS, the Board of Commissioners of the Town of Swansboro is convened in a regular meeting; and WHEREAS, the Town of Swansboro owns the property located at 502 Church St, Swansboro, upon which is located the Town’s previous Town Hall. Within that building (the “Premises”), there is an office area that the Town currently does not have use for; and WHEREAS, the Swansboro Historical Association, Inc. (“Association”) has requested that the Town of Swansboro lease a portion (Exhibit A, Area B) of the Premises for use as the Swansboro Area Heritage Center; and, WHEREAS, the Town of Swansboro is amenable to leasing a portion (Exhibit A, Area B) of the Premises to the Association for twelve (12) months at a rental rate of $1.00 per year and upon such other terms as the Town Manager determines to be in the best interests of the Town; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Town of Swansboro approves the lease of a portion (Exhibit A, Area B) of the Premises to the Association for twelve (12) months a rental rate of $1.00 per year and authorizes and directs the Town Manager to execute, at the appropriate time, any instruments necessary to consummate the lease agreement with the Association. This the 14th day of December 2020. TOWN OF SWANSBORO By: _______________________ John Davis, Mayor Attest: ___________________________ Paula Webb, Town Clerk

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Exhibit A – 502 Church St.

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Board of Commissioners Meeting Agenda Item Submittal

______________________________________________ Item To Be Considered: Future Agenda Topics Board Meeting Date: December 14, 2020 Prepared By: Paula Webb – Assistant Manager/Town Clerk The purpose of this memo is to provide the Board with matters that staff anticipates/proposes for upcoming meetings. It should be noted that these items are tentatively scheduled for the specified monthly agenda but are subject to change due to preparation of materials, public notice requirements, etc. In providing this memo each month, we hope it will also provide opportunity for the Board to introduce items of interest and subsequent direction for placement on future agendas, which will allow staff the opportunity to plan accordingly.

Proposed for December 28, 2020 Agenda ⁕ Board Appointments (PLN, TDA, HPC, Parks) ⁕ JUMPO Boundary Expansion – MOU ⁕ Adoption of 2021 Meeting Calendar Proposed for January 11, 2021 Agenda Mid-Year Budget Review Proposed for January 25, 2021 Agenda ⁕ Public Hearing – Text Amendments/Sign Amortization ⁕ Public Hearing – Text Amendments/Temporary Signs ⁕ Public Hearing – Text Amendments/Food Truck Vendors Future Agenda Items ⁕ Hazard Mitigation Plan Revisions ⁕ Friend of the Court (amicus brief) opportunity – Seismic Airgun Blasting ⁕ Sub-committee designations for Strategic Plan Implementation (Eco Dev Committee est. Oct 2020) ⁕ Further LUP Review/Amendments ⁕ Stormwater Discussion and Annual Report (Report placed on Town Website September 2020) ⁕ Comprehensive Transportation Plan Revisions ⁕ Gateway Plan Discussion/Town Limits Beautification ⁕ Text Amendments – Occupancy Tax ⁕ Text Amendments – R/A Zoning Uses – referred back to Planning Board ⁕ Text Amendments – compliance with 160D – delayed until August 1, 2021 ⁕ Text Amendments – Remove Cell Towers as use in B2HDO and other zones if permissible ⁕ Downtown Traffic Movement Decision

Presentations ⁕ ONWASA Update

⁕ SHS Swim Team Recognition – Mayor checking level of accomplishments ⁕ SMS Wrestler State Championship Recognition – still waiting on response from Coach Starlin ⁕ COVID 19 Response Recognitions – TBD

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Department Reports for October 2020 1

Administrative Services • Phone Records Report for October: 2,302 calls

Town Hall – 761 Parks and Recreation – 340 Police Department – 456 Fire Department – 110 Outgoing totals – 635

• Building permits sold in October: 39 residential/commercial combined; $5,602.11 total fees collected (includes 8 re-inspections)

• 186 building inspections processed/4 fire inspections processed • 108 various receipts processed • 348 ONWASA payments, 2 new services, 18 other transactions • 9 Work Orders generated for Public Works • 7 Notarization’s performed • Submitted NCLM Salary Survey • Assisted Program Supervisor with Town Dock temporary repairs • News Release on Trick or Treating • Re-created the Swansboro Citizens Guide • Created several information sheets for Visitors Center • Site Visit with owners at 117 Elm regarding stormwater • Attended Chamber of Commerce Business After Hours • Renewal of Manager/Assistant Manager DBID ID on Base • Prudential Retirement Webinar • Cleaned Visitor’s Center after repairs and made daily checks to assure restrooms were

clean/stocked until staffing began on October 26 • Public Records Request – Appraisal on Lee Manning Property • Addressing for Swansgate Final Plat • Arranged Flu Vaccinations for employees • Setup and attended Economic Development Committee meeting • Setup/Cleanup for Employee Social • Quarterly meeting with Computer Warriors • Reviewed Governor Cooper Executive Order 169 – phase 3 • Attended TDA meeting • Finalized September Departments Report • Developed monthly and special meeting notices/hearings, agenda items, packets, and

minutes/distributed for meetings of Board of Commissioners, Planning Board, and Historic Preservation Commission. A staff representative attended each meeting and prepared meeting minutes/follow-up

• HR-related items estimated at 9.50 hours (includes new hire processing, interviews, timesheets, policy review, employment verifications, benefit submittals, preparation of job descriptions/submittals/postings, etc.)

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Department Reports for October 2020 2

• Town website updates continue (including Homepage articles/minutes/agendas/calendar, special events, projects, plans, etc.). Website Home Page defaults: 4,115. Total Page Views 10,492. Top 5 pages viewed in October – Parks/Rec 339, Employment 296, Police Dept 255, Permitting 241, and Contact Use 223

Finance • Sales & Use Tax received in October 2020: $92,511 • Accounts Payable Summary for October 2020: 193 Invoices-Totaling $325,892 30 Purchase Orders Issued • PEV ChargePoint Station-Accumulated (kWh) for October 2020 (185.0) • Processed payroll-10/09/20 & 10/23/20; updated employee accrual balances- (spreadsheet &

Asyst) • Stormwater Fees Collected-September 2020-$20,862 • Updated Stormwater spreadsheet • September 2020 Bank Reconciliation-Town accounts • September 2020 Bank Reconciliation-Swansboro TDA • Processed TDA checks • Prepared September 2020 monthly financial report • Auditors are conducting the audit. Once fieldwork is completed, auditors will begin drafting

the financial report. Draft will be reviewed by the Finance Director, and then sent to the LGC

• Gathering financial information for the annual audit FY 19/20 • Updating the statistical section of the CAFR • Updating the Management Discussion and Analysis (MD&A) for the audit report • COVID-19: Gathering receipts to upload to the FEMA Grants Portal • Gathered payroll reports for annual Workers Comp Self-Audit • Attended the TDA Quarterly Meeting: prepared the Agenda and quarterly financial report • Swansboro TDA – Meeting was held on Thursday, October 8, 2020. The next scheduled

meeting will be held on Thursday, January 7, 2021 at 2:30 pm in the Community Room

Fire Department Fire Calls • 38 Total fire calls

o 16 Calls in Town including – 3 Alarm Systems, 7 Service Calls, 1 Gas Leak, 2 Structure Fires, 3 MVC

o 9 Calls in White Oak District – 1 Service Call. 2 MVC, 1 Controlled Burn, 1 Watercraft Rescue, 1 Gas Leak, 1 Unauthorized burning, 2 Smoke Scares

o 10 Mutual Aid Calls – 4 Structure Fires, 2 Alarm Systems, 1 MVC, 2 Vehicle Fires 1 Gas Leak

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Department Reports for October 2020 3

o 3 EMS Calls – 3 MVC • 182 Training hours – Paid Staff • 94 Training hours – Volunteers • 132 Hours volunteer duty days = 5-24hr & 1-12hr Shift Cost Saved 132 hrs. x $14.00 = $1848.00

Paid staff • Currently there is one part-time position open

Volunteer staff • Currently we have 14 volunteers, six of which are interior firefighters

Vehicle repairs • Brush Truck 1709 has returned from the body shop is back in service • Boat 1718 had the new motor installed • All other vehicles are in good working order

Department activities • Captain Taveirne completed 12 level one fire inspections • All fire hydrants are currently being repainted in accordance with new flow test color coding • Fire prevention has been conducted at Methodist Church daycare, Excel Learning Center and

Childcare Network • Fire prevention goodie bags have been distributed to the schools • Participated in two water drills with Western Carteret fire department for their upcoming ISO

inspection

Police Department Patrol: • 146 Reportable Events • 12 Motor Vehicle Crashes • 39 Citations/66 Verbal-Written Warnings • 3 Felony Arrests • 4 Misdemeanor Arrests • 2 Arrests by Warrant Service • 1 DWI Arrest • 6 Arrests with transport to the Onslow County Jail • 6 Felony Crimes Reported (2-Fraud; 2-Break & Enter; 1-Counterfiet; 1-Drug) • 31 Misdemeanor Crimes Reported (11-Property Damage; 8-Larceny; 4-Assaults; 1-Drug; 7-

Other) • 8 Disputes/Disturbances • 13 Domestics

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Department Reports for October 2020 4

• 15 Alarm/Open Doors • 1 Overdose (No Fatality) • 39 Requests by Other Agencies for Assistance • 88 Requests by Citizens for non-Crime Related Assistance 4,249 Operational Events Performed on Patrol

Community Service/Training: • 14 Vehicle Unlocks • 6 Funeral Escorts • 94 Foot Patrols • 103 Business Closing Standby’s • 5 Requests by Residents for Residence Check • Detective Fickey and Detective Watt attended quarterly Suspicious Activity Report meeting

hosted by the IRS-Raleigh, conducted virtually • Detective Fickey and Detective Watt attended Virtual Currency Training hosted by the FBI

& IRS-Raleigh, conducted virtually

Admin Services: • Answered 257 phone calls during business hours • Assisted 110 walk in requests for assistance during business hours • Took 28 requests for reports during business hours

Parks and Recreation (DIRECTOR’S REPORT) Festivals Mullet Festival – Programs, small events, and virtual programs were held October 4-10 in order to continue to celebrate the 66th Annual Mullet Festival. New programs and events that were held were Create a Mullet, Mullet Resin Pour, Mullet Paint-n-Sip, Virtual 5K Mullet Run, scavenger hunts, Throwback Thursday, and Chalk the Park. The department continued to offer Blessing of the Fleet and the Mullet Toss. The Virtual 5K drew 66 participants from around Onslow County. Approximately 54 participates attend Chalk the Park and all individual programs sold out.

COVID-19 • Continue to communicate with staff throughout the month with updates, safety precautions,

and staff schedules • The Recreation Center, all park facilities, indoor and outdoor reservations remain open and

the Recreation Center operating on reduced hours • Attend Director’s call with NCRPA weekly to receive updates and gain information from

other departments about closing, programs, and special events due to COVID-19 • Seniors began meeting at the Recreation Center on October 12

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Department Reports for October 2020 5

Miscellaneous • Continue to manage and monitor budget and funds • Attend Board of Commissioner meetings • Facilitated Parks and Recreation Advisory Board Meeting at the Recreation Center • Serving on NCRPA Conference committee to plan for the virtual conference in December.

Attend calls weekly • Facilitated Farmhouse Autumn Wreath Class • Researching docking policies, regulations, signage to devise new policies/signage for Town

Dock • Signage: creating new signage for parks, docks, facilities. Finalized dock signage • Received quotes for dock repairs, reviewed, and met with Town Manager • Prepare a proposal for the Visitors Center, what it could be used for, and future positions and

presented at the Board of Commissioners meeting • Assisted in preparing Visitors Center to open • Began working at the Visitors Center on Thursdays’ and Parks and Recreation staff work

Friday’s through Sunday’s • Hired two Event Attendants to work the Visitors Center on weekends • Securing purchase orders for playground repairs • Contacted Outer Banks Tennis Company for tennis court repairs

Metrics • There are 297 dogs registered to date • Facebook management continues – 12,212 followers

o Post Reach 22,233, up 8% o Page Likes, 93, down 8% o Post Engagement, 5,303 up 53%

• Activity Report for October

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Department Reports for October 2020 6

October Revenue • Slip Fee - Town Dock $3208.50 • Dog Park Registrations $95.00 • Rec Program Fees $1776.00 • Festival Fees (5K run) $1635

(RECREATION PROGRAM SUPERVISOR REPORT) • Payments/Refunds for programs and festivals • Emailed monthly distribution list upcoming programs for the department • Dock slip reservations/Pump Outs • Compiled Daily deposits

Instructor Payouts for September/October Programs • Program detail reports for September programs • Calculated instructor payouts for Pound Fitness, Resin Classes, Pogie’s

Fellowship Night • Contacted instructor to schedule date for program • Scheduled Fellowship night for November 16th • Created program in RecDesk for registration

Pickleball • Planned an end-of-year pickleball tournament with league volunteer coordinators • Meet with Rick Laskey about tournament details, registration end dates

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Department Reports for October 2020 7

• Prepared court/gate access document for volunteer coordinators to sign • Researched food/refreshment prices • Inventoried food/drinks/condiments already on hand at Recreation Center for tournament

Holiday Door Hanger Workshop • Scheduled event date and time with instructor • Requested photos from instructor for advertising • Discussed pricing and supplies for the class with instructor Carla Paschal • Set up program for registration in RecDesk • Advertised on social media platforms

Girls Rec Night • Helped staff set up for event in Recreation Center • Reviewed program with staff and requested feedback • Discussed program timeline • Worked directly with Recreation Assistant on thank you letters, survey questions

Boys Rec Night • Completed program proposal form • Planned games, team building exercises • Inventoried supplies • Emailed flyer to program information to Peachjar for distribution to students and parents of

local Middle Schools and High schools • Recruited guest speaker for program

Kids Halloween Hangout • Researched kids’ scary stories for ghost story section of program • Purchased candy/food for program • Communicated with volunteers prior to program to confirm participation • Gathered supplies for program and set up Recreation Center for games/painting an additional

program activity • Prepared candy bags for all participants to take home from program • Advertised on all social media platforms

Mullet Festival Events • Picked up yard signs and banner from retailer to post at all events • Placed sponsorship yards signs at Town parks and event locations • Scheduled reporting times and assigned event duties for volunteers • Advertised Virtual 5K on social media platforms and shared to local groups on Facebook. • Mullet Toss – purchased fish for toss, gathered program supplies, transported supplies to

PUG Pavilion for event

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Department Reports for October 2020 8

• Throwback Thursday – shared and posted all videos to Town Facebook • Sponsorship spotlights – shared festival sponsors spotlights to Town Facebook and Instagram • Chalk the Park – prepared chalk/supplies, program timeline, sign-in sheets, volunteer forms

for event. Helped direct volunteers to assist with participants and cleanup locations • Scavenger Hunt – Placed all scavenger hunt tickets in locations around Swansboro, tallied

post responses from Facebook • Volunteer LOA – prepared LOA’s for all volunteers for the events

Mullet Scavenger Hunt Adventure Race • Recruited volunteers for event. • Prepared clues and clue locations for event • Facilitated event at Pogie’s fishing center and at clue locations • Presented first place winner and requested event feedback from participants • Posted photos to Facebook from event

Autumn Wreath Class • Assisted instructor with setup for program • Emailed survey link to all participants for program feedback • Posted photos from program to Facebook • Advertised on social media platforms prior to scheduled date

Holiday Wreath Making & Wine Class • Completed program proposal form • Scheduled class date (November 16) and posted program to RecDesk for registration • Flyer posted to social media platforms • Discussed adding second class with instructor • Added 2nd class (Dec 10) due to heavy request from public

Blood Drive • Orchestrated entrance and exit/facility setup with American Red Cross coordinator • Listed program on RecDesk with link to Red Cross website for registration • Followed up with coordinator after event to discuss concerns and review event details

Community Service Work Program • Completed timesheets and emailed to Work Program point of contacts • Discussed rules, facility tour, and assigned tasks for new workers • Turned in weekly timesheets for community service work program

NCRPA Racial Equity Learning Cohort • Attended all 3 sessions of cohort webinars (Oct 16, 23, 30) • Completed assigned material readings outside of webinar sessions

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Department Reports for October 2020 9

• Completed post class survey

Survey Monkey • Prepared program survey to be send out after every program for feedback • Reviewed questions on survey with Director • Emailed survey to participants who attended recent programs • Reviewed Survey responses and added participant emails to program distribution list

Casting Resin Jewelry Class • Scheduled event date and time with instructor Carla Paschal • Requested photos from instructor for advertising • Discussed appropriate pricing for program with instructor • Set up program for registration in RecDesk • Advertised on social media platforms and to local groups

Kids Holiday Camps • Created all dates for program registration in RecDesk • Set fees for individual days and multiple day sessions • Posted flyer and information to social media platforms • Held discussions with Recreation Assistant and researched crafts and activities for program

Permitting Planning Board • October 6, 2020 Regular Meeting

1) Voted unanimously to recommend approval of rezoning the property located at 413 Glancy Street from R-8SF to R-6; and

2) The Board tabled the following agenda items to their November meeting: - Food Trucks - Sign Amortization

Historic Preservation Commission • October 20, 2020 Regular Meeting

Discussed the NC State Historic Preservation Office Certified Local Government Training Series. The Commission agreed they would review the presentations on their own and be ready for discussion/question and answer at their November meeting.

Training • Attended the 2020 NFIP Summer Workshop Series (webinar), Session 2-Elevation Certificates

and NFIP Insurance • Attended the 2020 NFIP Summer Workshop Series (webinar), Session 3-Coastal Ordinance

Review and Coastal Development Certifications Projects/Misc.

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Department Reports for October 2020 10

• Entered into an agreement with the State Historic Preservation Office for the Town to become a Certified Local Government. The status will open avenues for funding, additional technical assistance and training opportunities

• Continued to work with the Town Attorney on the outstanding violation at the Yacht Club. Reviewed a private appraisal and provided comment. Awaiting clarification form the State on whether some items can be included

• Reviewed the final plat for Swansgate Subdivision • Continued work on the NC GS Chapter 160D amendments to the ordinance

Public Works No report provided

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