Agenda 08052014-83 - co.waseca.mn.us

AGENDA Tuesday, August 5, 2014

9:30 a.m. County Commissioners Room

300 North State Street – East Annex Waseca, Minnesota 56093

(All times approximate)

Persons with background material for agenda items are asked to provide them to the Administrator’s Office 5 days prior to the meeting date so that the material can be linked to the online agenda. If handouts at the Board meeting are necessary, please bring enough copies for the Board, county staff, the press and the public. Generally, 15 copies should be sufficient.

Waseca County Ditch Authority

1. Roll Call

2. Pledge of Allegiance

3. Ditch Inspection Emergency Repairs

a. CD #31

b. CD #48

c. JD #8

4. Adjourn

Waseca County Board of Commissioners

1. Roll Call

2. Pledge of Allegiance

3. Public Comment Those wishing to speak must state their name and address for the record after they reach the podium. Each person will have five (5) minutes to make his/her remarks. Speakers will address all comments to the Board as a whole and not one individual commissioner. The Board may not take action on an item presented during the Public Comment period, unless the item is already on the agenda for action. When appropriate, the Board may refer inquiries and items brought up during the Public Comment period to the County Administrator for follow up.

4. Approval of Agenda

5. Correspondence

6. Discussion of Bills

7. Department Head Time

a. Mike McGuire, Court Services Director – Introduction of New Employees

8. Consent Agenda Items listed on the Consent Agenda are considered routine and non-controversial by the County Board. There will be no separate discussion of these items unless requested by a member of the County Board.

a. Approval of Bills

Disclaimer: This agenda has been prepared to provide information regarding an upcoming meeting of the Waseca County Board of Commissioners. This document does not claim to be complete and is subject to change.\

b. Approval of Conditional Offer of Employment – Kirsten Carey (Public Health Nurse)

c. Approval of Abatements

d. Approval of Inmate Medical Co-Pays

e. Approval of MCCC Amended and Restated Joint Powers Agreement

f. Approval of Alvin Grams and Richard Androli to the South Central Minnesota Multi-County HRA Board

g. Approval of Amendment of Exclusive Agriculture Use Zone Restrictive Covenant – Curtis C. Proehl and Janet M. Proehl (PID 10.032.0500)

9. Approval of County Board Minutes

a. July 15, 2014 Regular Meeting

10. Highway

a. Amendment to MNDOT Agreement 05126

11. Buildings & Ground Maintenance

a. Recruitment Request – Maintenance Worker

12. Information Technology

a. Firewall Replacement

13. County Administrator’s Office

a. PERA Correctional Plan Social Security

b. County Administrator Report

14. Reports of the Commissioners

15. Other County Board Business

16. Adjourn

Lunch – To Be Determined (Public Welcome)

Meeting Reminders/Dates to Know August 5: Le Sueur- Waseca Community Health Board (Waterville City Hall) 1:30 p.m. August 11: Highway Department Services/Budget Information Session (Waldorf Community

Center) 6:00 p.m. - Tentative August 11: Joint City - County Meeting (City of Waldorf) 7:00 p.m. - Tentative August 25: Joint City – County Meeting (City of Janesville) 7:00 p.m. September 3 – 4: AMC Fall Policy Committee Meetings (Alexandria) September 11: MCIT Risk Management Regional Workshop (Mankato) 9:00 a.m.

http://www.facebook.com/wasecacounty

AMYS

COMMISSIONER'S VOUCHERS ENTRIESSpecial Revenue Fund

Account/Formula

Copyright 2010 Integrated Financial Systems

1:58PM7/31/14

78.09

5,060.75

45.29

179.99

407.50

1,547.60

99.35

3,270.25

78.0916

5,060.751

45.2917

179.99176

407.5018

06/01/2014 05/31/2019

1,547.6019

99.3520

1,335.0021

1,935.2522

547.63169

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

3653 A.H. HERMEL COMPANY INC

20-257-000-0000-6807 JAIL CANTEEN SUPPLIES 443488 Jail Canteen Disbursements

1 Transactions3653

762 ACS ENTERPRISE SOLUTIONS INC

13-310-000-0000-6260 SOFTWARE CONTRACT 080514 1061117 Prof & Tech Services

1 Transactions762

2535 AG POWER ENTERPRISES INC

01-521-000-0000-6564 BELT PARKS JD MOWER 600315 Machinery/Vehicle Parts

1 Transactions2535

124 AGNOR/MIKE

19-398-000-0000-6199 CLOTHING Clothing/Uniform Allowance

1 Transactions124

3654 AIRGAS USA, LLC

01-521-000-0000-6340 PROPANE TANK RENTAL 9918118395 Rentals & Service Agreements

1 Transactions3654

3278 ALCOHOL MONITORING SYSTEMS INC

01-254-000-0000-6264 6/14 DAILY MONITORING FEES 87287 Electronic Monitoring Services

1 Transactions3278

4443 ALLSTATE CASH REGISTER

01-042-000-0000-6310 CASH REGISTER REPAIR 6401 Equipment Repairs & Maintenance

1 Transactions4443

4088 ANCOM COMMUNICATIONS INC

39-836-000-0000-6660 BACK PAGING SYSTEM 46470 Capital Assets (5,000+)

39-836-000-0000-6660 BACKUP SYSTEM INSTALLED ARMER 46482 Capital Assets (5,000+)

2 Transactions4088

4209 APEX EQUIPMENT LLC

19-393-000-0000-6310 PHOTO EYE & INSTALL BALER Equipment Repairs & Maintenance

*** Waseca County ***

A.H. HERMEL COMPANY INC

ACS ENTERPRISE SOLUTIONS INC

AG POWER ENTERPRISES INC

AGNOR/MIKE

AIRGAS USA, LLC

ALCOHOL MONITORING SYSTEMS INC

ALLSTATE CASH REGISTER

ANCOM COMMUNICATIONS INC

AMYS

COMMISSIONER'S VOUCHERS ENTRIESWaste Management Fund

Account/Formula


1:58PM7/31/14

547.63

7.20

653.99

477.73

76.00

991.00

1,170.00

75.00

450.00

7.2023

653.9924

285.2325

192.5026

1.0028

75.0027

991.0029

1,170.0030

75.0031

450.0032



1 Transactions4209

1526 ASSOCIATED LUMBER MART

01-111-000-0000-6410 VENTS FOR NORTH ENTRANCE 318991 Custodial/Building Supplies

1 Transactions1526

807 BARKER COMPANY INC/BOB

01-201-217-0000-6257 PILLOW CASES/SOCKS/LOTION/GLOV NC1001175122 Board Of Prisoners

1 Transactions807

4534 BEAR GRAPHICS INC

01-063-000-0000-6401 VOTER RECEIPTS 0690380 Office Supplies

01-063-000-0000-6401 PRECINCT ELECTION KITS 0691067 Office Supplies

2 Transactions4534

785 BENSON/CHARLES

01-107-000-0000-6334 7/11 EDA BENSON MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/11 EDA BENSON PER DIEM Per Diems

2 Transactions785

240 BLUE EARTH CO HUMAN SERVICES

01-451-451-0000-6260 3RD QTR IMMTRACK 7102 Prof & Tech Services

1 Transactions240

2779 BLUE EARTH CO SHERIFFS OFFICE

01-201-220-0000-6341 QUARTERLY MDT'S 7505 Office Equipment Maintenance

1 Transactions2779

1713 BOCKS SERVICE INC

01-119-000-0000-6560 BRAKE WORK ON FLEET #23 8023 Automotive Repairs

1 Transactions1713

1118 BOND TRUST SERVICE CORP

39-836-000-0000-6260 GO 2013A BOND AGENT SVCS 11143 326632PA Prof & Tech Services

1 Transactions1118

238 BORNEKE CONSTRUCTION INC


APEX EQUIPMENT LLC

ASSOCIATED LUMBER MART

BARKER COMPANY INC/BOB

BEAR GRAPHICS INC

BENSON/CHARLES

BLUE EARTH CO HUMAN SERVICES

BLUE EARTH CO SHERIFFS OFFICE

BOCKS SERVICE INC

BOND TRUST SERVICE CORP

AMYS

COMMISSIONER'S VOUCHERS ENTRIESPublic-Works Fund

Account/Formula


1:58PM7/31/14

1,396.97

7,235.34

1,264.88

389.21

519.68

641.25

1,396.972

7,235.3433

90.1336

1,099.7534

75.0035

205.8738

183.3437

60.0039

240.0041

60.0043

60.0045

21.2840

35.8442

21.2844

21.2846

135.0050

506.2549

60.0047



13-330-000-0000-6260 FLOOD REPAIRS 080514 1436 1437 Prof & Tech Services

1 Transactions238

67 BRIGGS & MORGAN P.A.

01-091-000-0000-6260 GUARDIAN ENERGY 6/30/14 6/14 STMNT Prof & Tech Services

1 Transactions67

4469 BRITTON PLUMBING & HEATING INC

01-111-000-0000-6310 ROOF DRAIN REPAIR CRT ADMIN 991049 Equipment Repairs & Maintenance

01-111-000-0000-6310 FREON OLD LENOX UNIT CRTRM 991104 Equipment Repairs & Maintenance

01-116-000-0000-6310 AIR COND EXTENSION 991082 Equipment Repairs & Maintenance

3 Transactions4469

4624 CDW GOVERNMENT INC

01-061-061-0000-6401 HEADSET MT99790 Office Supplies

01-061-061-0000-6401 BATTERY REPLACEMENT NB61342 Office Supplies

2 Transactions4624

2823 CHRISTIANSON/CHRIS

41-610-000-0000-6260 CD31 IMP DITCH VIEWER Prof & Tech Services

41-610-000-0000-6260 CD45 DITCH VIEWER Prof & Tech Services



41-610-000-0000-6334 CD31 IMP DITCH VIEWER MILEAGE Travel Expenses - Mileage

41-610-000-0000-6334 CD45 DITCH VIEWER MILEAGE Travel Expenses - Mileage



8 Transactions2823

2252 CIT INC

01-061-061-0000-6260 SSL ORDER FROM NEUSTER 228562 Prof & Tech Services

01-061-061-0000-6260 SSL INSTALL ON EXCHANGE 229056 Prof & Tech Services

2 Transactions2252

3106 CITY OF WALDORF

01-107-000-0000-6241 COMM CTR RENTAL 6/30/14 MTG Conference-Training-Registration-Dues


BORNEKE CONSTRUCTION INC

BRIGGS & MORGAN P.A.

BRITTON PLUMBING & HEATING INC

CDW GOVERNMENT INC

CHRISTIANSON/CHRIS

CIT INC

AMYS

COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund

Account/Formula


1:58PM7/31/14

60.00

3,168.00

158.00

36.40

284.13

79.71

17.00

98.00

131.95

3,168.0048

158.0054

19.6051

16.8052

284.133

79.7153

17.0055

98.0056

131.9557

10,965.214



1 Transactions3106

3102 CITY OF WASECA

01-201-201-0000-6105 2014 FAIR SECURITY Salaries & Wages - Regular Pt

1 Transactions3102

3320 CMI INC

01-201-217-0000-6258 GAS FOR INTOX 801252 Out Of County Inmates

1 Transactions3320

5548 CONNOR/KATHLEEN A

01-451-451-0000-6335 7/14-25 MILEAGE CONNOR Travel Exp-Mileage-Homemakers

01-451-451-0000-6335 6/30-7/11 MILEAGE CONNOR Travel Exp-Mileage-Homemakers

2 Transactions5548

2165 CONTINENTAL RESEARCH CORPORATION

13-340-000-0000-6590 SUPPLIES 080514 Tools & Shop Materials

1 Transactions2165

2505 COPIER BUSINESS SOLUTIONS INC

01-062-000-0000-6341 TOSHIBA STAPLES EXTENSION 240607 Copier Maintenance

1 Transactions2505

3439 CORNELIUS/RACHEL

01-091-000-0000-6241 7/18 PRKG TRNG/CONF MKTO Conference-Training-Registration-Dues

1 Transactions3439

5818 CPS TECHNOLOGY SOLUTIONS INC

01-061-061-0000-6310 AS400 MAINT 366349 Equipment Repairs & Maintenance

1 Transactions5818

412 CULLIGAN

01-111-000-0000-6310 DRINKING FOUNTAIN REPAIR BREAKROOM Equipment Repairs & Maintenance

1 Transactions412

779 DITCH CREEK LANDSCAPE LLC

13-330-000-0000-6260 FLOOD REPAIRS 080514 2361 2362 Prof & Tech Services


CITY OF WALDORF

CITY OF WASECA

CMI INC

CONNOR/KATHLEEN A

CONTINENTAL RESEARCH CORPORATION

COPIER BUSINESS SOLUTIONS INC

CORNELIUS/RACHEL

CPS TECHNOLOGY SOLUTIONS INC

CULLIGAN

AMYS


Account/Formula


1:58PM7/31/14

10,965.21

1,550.00

1,615.31

6,144.85

97.50

361.00

74.97

1,550.0058

292.2059

729.1161

594.0060

59.85170

2,190.00171

3,895.00172

97.50173

361.005

74.976

387.5062

512.5065

91.2864

171.3666

112.5063



1 Transactions779

1513 DS SOLUTIONS INC.

01-063-000-0000-6260 PREMARKED TEST DECK 10838 Prof & Tech Services

1 Transactions1513

1007 EMERGENCY AUTO TECH, INC

01-201-201-0000-6670 LENS/HOUSING AW070214-5 Vehicles

01-201-201-0000-6670 CONSOLE/LEGKIT/ASSMBLIES AW070214-5A Vehicles

01-201-201-0000-6670 UPRIGHT & RING ASSMBLY AW070214-5B Vehicles

3 Transactions1007

701 FLEX COMM SECURITY

19-398-000-0000-6990 MTHLY MONITORING Misc Expense

19-398-000-0000-6990 UPDATE SEC SYSTEM Misc Expense

19-398-000-0000-6990 INSTALL NEW CAMERAS Misc Expense

3 Transactions701

711 G&K SERVICES INC

19-391-000-0000-6410 MAT & TOWEL SERVICE Custodial/Building Supplies

1 Transactions711

913 GILSON COMPANY INC

13-320-000-0000-6501 SUPPLIES 080514 Engineering & Surveying Supplies

1 Transactions913

4311 GRAUPMANN/ANDREW

13-320-000-0000-6199 CLOTHING ALLOWANCE 080514 Clothing/Uniform Allowance

1 Transactions4311

138 GUSE/RUSSELL

41-610-000-0000-6105 5/16-6/16 RUSS GUSE WAGES Salaries & Wages - Regular Pt

41-610-000-0000-6105 6/16-7/1 GUSE WAGES Salaries & Wages - Regular Pt

41-610-000-0000-6334 5/16-6/16 MILEAGE GUSE Travel Expenses - Mileage

41-610-000-0000-6334 6/16-7/1 MILEAGE GUSE Travel Expenses - Mileage

41-610-000-0000-6340 5/16-6/16 4WHEELER GUSE Rentals


DITCH CREEK LANDSCAPE LLC

DS SOLUTIONS INC.

EMERGENCY AUTO TECH, INC

FLEX COMM SECURITY

G&K SERVICES INC

GILSON COMPANY INC

GRAUPMANN/ANDREW

AMYS

COMMISSIONER'S VOUCHERS ENTRIESDitch Fund

Account/Formula


1:58PM7/31/14

1,275.14

60,255.00

308.00

436.60

224.40

945.00

4.59

15.68

9,350.0067

8,500.0068

42,405.0069

308.0070

61.6072

375.0071

224.40174

945.0073

4.5974

6.7275

8.9676

412.257



5 Transactions138

4964 H&H EXCAVATING INC

41-610-000-0000-6270 CD8 CULVERT REPLACE Repairs

41-610-000-0000-6270 CD8 TRENTON LAKE OUTLET Repairs

41-610-000-0000-6270 CD50 EMER REPAIRS Repairs

3 Transactions4964

546 HAGER/ANDREW


1 Transactions546

1664 HALEY/MARCIA

01-062-000-0000-6334 1/13-5/12/14 LIBRARY BOARD MILEAGE Travel Expenses - Mileage

01-062-000-0000-6111 1/13-5/12/14 LIBRARY BOARD PER DIEM Per Diems

2 Transactions1664

1319 HANSON/GEORGETTE

19-398-000-0000-6199 SAFETY GLASSES Clothing/Uniform Allowance

1 Transactions1319

2935 HARGUTH/DAVID J.


1 Transactions2935

2301 HUCKLE MEDIA, LLC

01-107-000-0000-6240 7/10 BOARD OF ADJ MTG 55165418 Advertising,Legal Notices & Subscript

1 Transactions2301

5554 JACOBSON/RHONDA

01-451-451-0000-6335 7/14-7/24 MILEAGE JACOBSON Travel Exp-Mileage-Homemakers

01-451-451-0000-6335 6/30-7/11 MILEAGE JACOBSON Travel Exp-Mileage-Homemakers

2 Transactions5554

3408 JANESVILLE TILE SUPPLY

13-320-000-0000-6379 TILE SUPPLIES 080514 7437 38 52 Other Misc Charges


GUSE/RUSSELL

H&H EXCAVATING INC

HAGER/ANDREW

HALEY/MARCIA

HANSON/GEORGETTE

HARGUTH/DAVID J.

HUCKLE MEDIA, LLC

JACOBSON/RHONDA

AMYS


Account/Formula


1:58PM7/31/14

412.25

2,477.86

8,700.00

30.00

364.00

87.54

16,254.08

187.44

2,477.8677

6,500.0078

2,200.0079

30.008

364.0080

07/01/2014 06/30/2015

12.5482

75.0081

9,235.2983

2,229.0986

2,900.6585

1,889.0584

187.449



1 Transactions3408

715 JARDINE, LOGAN & O'BRIEN

01-031-000-0000-6260 LEGAL SERVICES 100117 Prof & Tech Services

1 Transactions715

4687 JONES HAUGH & SMITH

41-610-000-0000-6260 CD31 IMP PREPARE PLANS/DOCS 34223 Prof & Tech Services

41-610-000-0000-6260 CD36 RESEARCH REC/MTGS/RED 34226 Prof & Tech Services

2 Transactions4687

1077 KAISER/LEAH

13-320-000-0000-6199 CLOTHING ALLOWANCE 080514 Clothing/Uniform Allowance

1 Transactions1077

4106 KIEPER/SHARILYN

01-451-451-0000-6803 TOPS MEMBERSHIP DUES 1422 Miscellaneous Expense

1 Transactions4106

787 LEHRKE/PAM

01-107-000-0000-6334 7/11 EDA LEHRKE MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/11 EDA LEHRKE PER DIEM Per Diems

2 Transactions787

107 LESUEUR CO TREASURER

01-451-454-0000-6880 LPHG PYMT PH NURSING Lesueur Co Phn - Chs

01-451-454-0000-6881 MCH PYMNT PHN SVC Lesueur Co Phn - Mch

01-451-454-0000-6882 TANF PYMNT PHN SVC Lesueur Co Phn - Other

01-451-454-0000-6883 LPHG PYMNT ENVIRO HLTH Lesueur Co Env Health - Chs

4 Transactions107

3987 LOCATORS & SUPPLIES INC

13-320-000-0000-6501 SUPPLIES 080514 225975 Engineering & Surveying Supplies

1 Transactions3987

6026 M PETERS ENTERPRISES


JANESVILLE TILE SUPPLY

JARDINE, LOGAN & O'BRIEN

JONES HAUGH & SMITH

KAISER/LEAH

KIEPER/SHARILYN

LEHRKE/PAM

LESUEUR CO TREASURER

LOCATORS & SUPPLIES INC

AMYS


Account/Formula


1:58PM7/31/14

18.00

700.00

84.97

675.00

1,200.00

175.00

2,800.00

97.11

43.31

18.0087

700.0088

9.9790

75.0089

675.0091

1,200.0092

175.0093

2,800.0094

30.0096

67.1195

43.3197



01-521-000-0000-6410 COURTHOUSE PARK FLAG Custodial/Building Supplies

1 Transactions6026

776 MADEL/MARY ANN

01-014-000-0000-6812 6/11-6/27/14 PETIT JURY Bailiffs

1 Transactions776

498 MALTERER/DEANNE

01-107-000-0000-6334 1/9/14 BRD OF ADJ MALTERER MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 1/9/14 BRD OF ADJ MALTERER PER DIEM Per Diems

2 Transactions498

3715 MARTIN ERDMAN LAWN CARE

01-107-000-0000-6255 5/16-7/2/14 CEMETERY MAINTENAN Cemetery Maintenance

1 Transactions3715

3470 MEDIACOM-NEW YORK

01-061-061-0000-6260 7/14 FIBER PH/HS BLDG Prof & Tech Services

1 Transactions3470

4803 MILLER ENTERPRISES OF WASECA

01-521-000-0000-6310 OUTHOUSE PUMPED CRTHSE PARK 679124 Equipment Repairs & Maintenance

1 Transactions4803

2 MINNESOTA ELEVATOR INC

11-118-000-0000-6611 CRTHSE ELEVATOR PIT WORK 310324 Building Improvements

1 Transactions2

2017 MN COUNTIES COMPUTER COOP

01-252-000-0000-6241 2014 CSTS USERS CONF 2Y1407112 Conference,Training,Registration,Dues

01-451-451-0000-6241 CHS USER GROUP SHARED MTG 2Y1407189 Conference-Training-Registration-Dues

2 Transactions2017

6384 MN DEPT OF HUMAN SERVICES

01-063-000-0000-6260 POSTAGE PVC A300IC81136I Prof & Tech Services

1 Transactions6384


M PETERS ENTERPRISES

MADEL/MARY ANN

MALTERER/DEANNE

MARTIN ERDMAN LAWN CARE

MEDIACOM-NEW YORK

MILLER ENTERPRISES OF WASECA

MINNESOTA ELEVATOR INC

MN COUNTIES COMPUTER COOP

MN DEPT OF HUMAN SERVICES

AMYS


Account/FormulaMN FAMILY SUPPORT & RECOVERY COUNCIL

PERSONALIZED PRINTING OF WASECA INC


1:58PM7/31/14

145.00

7,667.00

214.93

3,318.98

2,524.50

300.55

91.24

145.0098

38.00101

152.0099

7,477.00100

214.93102

1,046.99104

1,046.99103

1,225.00105

476.00106

85.00107

527.00108

1,232.50109

204.00110

300.55111

16.24113

75.00112



1121

01-091-000-0000-6241 CONF ANNA FISHER Conference-Training-Registration-Dues

1 Transactions1121

246 MN VALLEY COUNCIL OF GOVTS

01-031-000-0000-6260 PRE EMPLOY BACKGROUND CHECK 122 Prof & Tech Services

01-031-000-0000-6260 PRE EMPLOY BACKGROUND CHECK 121 Prof & Tech Services

01-062-000-0000-6242 2014 MVCOG ASSMNT Mvcog

3 Transactions246

2250 PAKOR INC

01-101-000-0000-6401 MEDIA PP PASSPORT FILM/PAPER 916521 Office Supplies

1 Transactions2250

2381 PANTHEON COMPUTER SYSTEMS INC

01-061-061-0000-6480 LENOVO THINKPAD E540 ATTY FLOA 39896 Non-Capitalized Inventory

01-061-061-0000-6480 LENOVO THINKPAD E540 WYNKOOP 39903 Non-Capitalized Inventory

01-061-061-0000-6480 ACER 24" LCD DISPLAY 39917 Non-Capitalized Inventory

3 Transactions2381

269 PATTON HOVERSTEN & BERG PA

01-014-000-0000-6260 CRT APPT ATTY 81JV14313 Prof & Tech Services





5 Transactions269

333

01-042-000-0000-6401 ENVELOPES 11746 Office Supplies

1 Transactions333

496 POSSIN/RICHARD

01-107-000-0000-6334 7/10 BRD OF ADJ POSSIN MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/10 BRD OF ADJ POSSIN PER DIEM Per Diems

2 Transactions496

MN FAMILY SUPPORT & RECOVERY COUNCIL

PERSONALIZED PRINTING OF WASECA INC


MN VALLEY COUNCIL OF GOVTS

PAKOR INC

PANTHEON COMPUTER SYSTEMS INC

PATTON HOVERSTEN & BERG PA

POSSIN/RICHARD

AMYS


Account/Formula


1:58PM7/31/14

10.79

91.02

76.12

208.02

5,851.41

144.90

61.03

717.06

10.79114

16.02116

75.00115

1.12118

75.00117

208.02177

5,851.41178

144.90119

61.0310

86.34122

93.51121

405.73120

131.48123



2104 PROBUILD-WASECA

01-111-000-0000-6310 SHELVING WOOD CRT ADMIN 157855 Equipment Repairs & Maintenance

1 Transactions2104

784 RAIMANN/CAROL

01-107-000-0000-6334 7/11 EDA RAIMANN MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/11 EDA RAIMANN PER DIEM Per Diems

2 Transactions784

347 RATHMANN/DUANE

01-107-000-0000-6334 7/10 BRD OF ADJ RATHMANN MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/10 BRD OF ADJ RATHMANN PER DIEM Per Diems

2 Transactions347

2716 RDO EQUIPMENT CO INC-CHICAGO

19-391-000-0000-6310 WIPER BLADES/REARVIEW MIRROR Equipment Repairs & Maintenance

1 Transactions2716

1131 RDO EQUIPMENT-FARGO

19-391-000-0000-6310 PAYLOADER RENTAL R01911 Equipment Repairs & Maintenance

1 Transactions1131

7837 REDWOOD TOXICOLOGY LAB INC

01-252-000-0000-6260 CLIENT URINALYSIS RESULTS 2210020146 Prof & Tech Services

1 Transactions7837

460 RELIANCE ELECTRIC OF SO MN LLC

13-340-000-0000-6410 PARTS 080514 11314 Custodial/Building Supplies

1 Transactions460

1934 RIVER BEND BUSINESS PRODUCTS

01-062-000-0000-6341 COURT SERVICES 025904 Copier Maintenance

01-062-000-0000-6341 LICENSE LEASE 025907 Copier Maintenance

01-062-000-0000-6341 C7270 LEASE 025972 Copier Maintenance

20-092-000-0000-6401 MTHLY LEASE 025964 Office Supplies Forfeiture

4 Transactions1934


PROBUILD-WASECA

RAIMANN/CAROL

RATHMANN/DUANE

RDO EQUIPMENT CO INC-CHICAGO

RDO EQUIPMENT-FARGO

REDWOOD TOXICOLOGY LAB INC

RELIANCE ELECTRIC OF SO MN LLC

RIVER BEND BUSINESS PRODUCTS

AMYS


Account/Formula


1:58PM7/31/14

178.64

700.00

75.00

90.00

500.00

29.46

10,899.17

1,788.88

178.64124

700.00125

75.00126

90.00127

500.00128

29.46129

2,660.50130

8,238.67131

39.98179

746.87180

1,002.03181

230.0011



4338 ROGGENBUCK/AMY

01-451-451-0000-6334 6/26-7/7 MILEAGE ROGGENBUCK Travel Expenses - Mileage

1 Transactions4338

131 ROHDE/JOHN

01-014-000-0000-6812 6/11-6/27 PETIT JURY Bailiffs

1 Transactions131

997 SCHMITZ OPHAUG & DOWD LLP

01-014-000-0000-6260 CRT APPT ATTY FEES 81P305620 Prof & Tech Services

1 Transactions997

242 SEACHANGE PRNTG & MKTG SVCS LLC

01-063-000-0000-6260 PCMCIA CARD 7323 Prof & Tech Services

1 Transactions242

1120 SKRIEN/MARK

01-014-000-0000-6260 CRT PROFESSIONAL FEE 81JV1483 Prof & Tech Services

1 Transactions1120

3978 SLATTERY/BRIDGET

01-103-000-0000-6330 7/20-24 MEAL REIM SLATTERY Travel Expenses - Room & Board

1 Transactions3978

2589 SMITH TOLLEFSON & RAHRICK



2 Transactions2589

3132 SPECIALTY PERSONNEL SERVICES INC

19-393-000-0000-6261 MARK CHANCE 7/14/14 Contracted Labor

19-393-000-0000-6261 AARON MORGAN 7/22/14 Contracted Labor

19-393-000-0000-6261 AARON MORGAN 7/29/14 Contracted Labor

3 Transactions3132

4220 STEELE CO HIGHWAY DEPT

13-330-000-0000-6340 PUP TRAILER RENTAL 080514 761 Rentals & Service Agreements


ROGGENBUCK/AMY

ROHDE/JOHN

SCHMITZ OPHAUG & DOWD LLP

SEACHANGE PRNTG & MKTG SVCS LLC

SKRIEN/MARK

SLATTERY/BRIDGET

SMITH TOLLEFSON & RAHRICK

SPECIALTY PERSONNEL SERVICES INC

AMYS


Account/Formula


1:58PM7/31/14

230.00

46,502.75

2,475.00

201.94

300.50

46,502.7512

2,475.00132

201.94133

110.50136

10.00134

180.00135

115.31138

19.47144

26.94146

2,289.00147

86.99140

19.99142

342.98141

28.05143

44.98154

28.99152

12.99151

109.99148

185.00153

27.98137

76.91139

69.98145

17.90149



1 Transactions4220

2594 STONEBROOKE ENGINEERING INC

13-320-000-0000-6260 PROF SVCS 080514 3975 Prof & Tech Services

1 Transactions2594

17 STOP TECH LTD

20-209-000-0000-6260 VARDA RADIO SYSTEM T003478-IN Prof & Tech Services

1 Transactions17

72 STREICHERS

01-201-201-0000-6461 UNIFORMS I1100619 Uniform Expense

1 Transactions72

505 TOTAL GLASS-LOCK INC

01-111-000-0000-6310 KEY CYLINDER REPAIR 114621 Equipment Repairs & Maintenance

01-111-000-0000-6310 BATHROOM CABINET LOCKS 114709 Equipment Repairs & Maintenance

83-801-000-0000-6803 REKEY 2 HOUSES 114706 Miscellaneous Expense

3 Transactions505

917 TRADES OFFICE PRODUCTS

01-031-000-0000-6401 FOLDERS/ENVELOPES/PENS/TIPS 26857-1 Office Supplies

01-041-000-0000-6401 RIBBON/ROLLS 26147-634 Office Supplies

01-042-000-0000-6401 BLACK/RED RIBBON 26147-581 Office Supplies

01-042-000-0000-6480 FIREKING LEGAL CABINET 26764-1 Non-Capitalized Inventory

01-061-061-0000-6401 TONER 26826-1 Office Supplies

01-061-061-0000-6401 FOOTREST 26833-1 Office Supplies

01-061-061-0000-6401 TONER 26884-1 Office Supplies

01-091-000-0000-6401 ENVELOPES/PENS/CLIPS 26147-644 Office Supplies

01-091-000-0000-6401 CD'S & ENVELOPES 26807-1 Office Supplies

01-091-000-0000-6401 DVD'S 26807-2 Office Supplies

01-103-000-0000-6401 BUSINESS CARDS 26147-592 Office Supplies

01-115-000-0000-6410 CHAIR MAT ZONING 26840-1 Custodial/Building Supplies

01-117-000-0000-6410 CHAIR MAT HUMAN SERVICES 26866-1 Custodial/Building Supplies

01-121-000-0000-6401 RECEIPT BOOKS 26147-624 Office Supplies

01-451-451-0000-6401 STAPLER/CALCULATOR/SCISSORS 26927-1 Office Supplies

01-602-000-0000-6401 LAMINATING SHEETS 26842-1 Office Supplies

20-257-000-0000-6807 KEYS 26147-576 Jail Canteen Disbursements


STEELE CO HIGHWAY DEPT

STONEBROOKE ENGINEERING INC

STOP TECH LTD

STREICHERS

TOTAL GLASS-LOCK INC

AMYS

COMMISSIONER'S VOUCHERS ENTRIESSpecial Revenue Fund

Account/Formula


1:58PM7/31/14

4,793.45

50,626.87

78.25

95.72

945.00

264.86

2,500.00

5,000.00

1,290.00150

50,626.8713

3.25156

75.00155

20.72158

75.00157

945.00159

13.93161

14.94162

137.3114

79.07182

19.61183

2,500.00160

5,000.00163



20-257-000-0000-6807 DESK/MOBILE FILE BOX 26809-1 Jail Canteen Disbursements

18 Transactions917

4675 TRAFFIC MARKING SERVICE INC

13-330-000-0000-6287 STRIPING PAVEMENT 080514 7109 Traffic Marking

1 Transactions4675

278 TUTTLE/WILLIAM

01-107-000-0000-6334 7/11 EDA TUTTLE MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/11 EDA TUTTLE PER DIEM Per Diems

2 Transactions278

47 VOGELSANG/ROBERT

01-107-000-0000-6334 7/10 BRD OF ADJ VOGELSANG MILEAGE Travel Expenses - Mileage

01-107-000-0000-6111 7/10 BRD OF ADJ VOGELSANG PER DIEM Per Diems

2 Transactions47

436 VULETA/PREDRAG


1 Transactions436

7346 WALMART PYMT PROCESSING ATLANTA

01-103-000-0000-6401 BATTERIES/STAPLES 7/14 STMNT Office Supplies

01-103-000-0000-6401 FOLDERS 7/14 STMNT Office Supplies

13-340-000-0000-6590 SUPPLIES 080514 Tools & Shop Materials

19-393-000-0000-6410 RECYCLING SUPPLIES 7/14 STMNT Custodial/Building Supplies

19-398-000-0000-6401 OFFICE SUPPLIES 7/14 STMNT Office Supplies

5 Transactions7346

637 WASECA CO SHERIFFS POSSE


1 Transactions637

179 WASECA CO SOIL & WATER

01-107-000-0000-6271 WETLAND CONS ADMIN NRGB GRANT NRGB Grant

1 Transactions179


TRADES OFFICE PRODUCTS

TRAFFIC MARKING SERVICE INC

TUTTLE/WILLIAM

VOGELSANG/ROBERT

VULETA/PREDRAG

WALMART PYMT PROCESSING ATLANTA

WASECA CO SHERIFFS POSSE

WASECA CO SOIL & WATER

AMYS


Account/Formula


1:58PM7/31/14

36.75

1,674.62

21.94

67.50

300,696.55

36.75164

1,278.91168

53.76166

147.95167

194.00165

21.94175

67.5015



2316 WASECA GLASS INC

01-111-000-0000-6310 DOOR PIVOTS E DOOR CRTHSE 69877 Equipment Repairs & Maintenance

1 Transactions2316

2312 WEST GROUP PAYMENT CTR

01-091-000-0000-6453 6/14 WEST INFOR CHARGES 829859093 Law Library-West Law Communication

01-091-000-0000-6453 LIBRARY PLAN CHARGES 6/5-7/4 829941430 Law Library-West Law Communication

01-201-229-0000-6475 CLEAR ALERT BAND/WEB ANALYICS 829866831 Supplies, Administrative Office

20-014-000-0000-6453 LAW LIBRARY BOOKS 829759593 Law Library Expense

4 Transactions2312

117 WOODHAM/MATHEW

19-398-000-0000-6199 CLOTHING Clothing/Uniform Allowance

1 Transactions117

615 ZAHL EQUIPMENT SERVICE INC

13-340-000-0000-6565 FUEL CARDS 080514 240900 Other Repair Supplies

1 Transactions615

Final Total ............ 104 Vendors 183 Transactions


WASECA GLASS INC

WEST GROUP PAYMENT CTR

WOODHAM/MATHEW

ZAHL EQUIPMENT SERVICE INC

AMYS



1:58PM7/31/14Page 16Audit List for Board


AMOUNT

87,498.531

2,800.0011

116,398.1813

15,163.3019

4,186.4720

3,720.2539

70,749.8241

180.0083

300,696.55

NameFundRecap by Fund

General Revenue Fund

Building Fund

Public-Works Fund

Waste Management Fund

Special Revenue Fund

Capital Projects Fund

Ditch Fund

Forfeit Land Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Public Health Nurse-Conditional Offer of Employment

Consent Agenda: Yes No Requested Board Date: August 5, 2014

Originating Department(s): Public Health

Presenter(s): Amy Roggenbuck, Director

Recommendation/Action(s): Approve hiring of Kirsten Carey for the Public Health Nurse position. Summary: Myself, County Administrator Laura Elvebak, and Intern Samantha Barthels conducted interviews for the Public Health Nurse position on July 2 and 3, 2014. A conditional offer was made and accepted by Kirsten Carey. The offer of employment is conditional based on successful completion of a background and reference check and Board approval. Budget/Financial Consideration: The 2014 Budget will support this position and is included in the preliminary 2015 Budget. Attachments: None

Administrator’s Office Use: Date Received: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer

________________________________

WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: Abatements

Consent Agenda: Yes No Requested Board Date: 8-5-14

Originating Department(s): Auditor-Treasurer

Presenter(s): Tammy Wynkoop

Recommendation/Action(s): Mark Vagts, Assessor, and I recommend the following abatements: 16.003.3900 Correction to Valuation Abate $382.00 in 2014 Tax (reduces market value from $39,800 to $28,600) 16.003.3900 Correction to Valuation Correct Values for 2015 Tax

(reduces market value from $39,800 to $28,600) Alliance Pipeline – Additional Interest Payment of $1,352.00 for previous abatement. Summary: Budget/Financial Consideration: Attachments:


________________________________

WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: RAISING INMATE MEDICAL FEE FROM $10.00 TO $20.00


Originating Department(s): Sheriff’s Dept.

Presenter(s): Tim Kinniry, Jail Admin.

Brad Milbrath, Sheriff Recommendation/Action(s): Raise Inmates medical co-pay fees from $10.00 to $20.00. Summary: At the present, when an Inmate requests medical care, such as Clinic, Hospital, or Dental, the Waseca Co. Jail charges the inmate $10.00. With the rising costs of medical care, we are requesting that the Medical co-pay fee be raised to $20.00 per medical visit. Fees were reviewed of other area Jails and the proposal is consistent with those fees. Budget/Financial Consideration: None Attachments: None Administrator’s Office Use: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer

________________________________

WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: MCCC Amended & Restated Joint Powers Agreement

Consent Agenda: Yes No Requested Board Date:

Originating Department(s): Assessor

Presenter(s): Mark Vagts

Recommendation/Action(s): Summary: Waseca County uses MCCC for software for Tax, CAMA, Corrections, Attorney, Public Health, Payroll, Auditor/Treasurer, & Highway Budget/Financial Consideration: None Attachments: Agreement


________________________________

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WASECA COUNTY BOARD OF COMMISSIONERS — JULY 15, 2014

The Waseca County Board of Commissioners met in regular session and as ditch authority on Tuesday, July 15, 2014, in the boardroom, 300 North State Street, Waseca, Minnesota. Members present were Chair Blair Nelson, Dan Kuhns, Richard Androli, Jim Peterson and Mike Hintz.

Also present were: Laura Elvebak, Administrator; Tammy Wynkoop, Auditor-Treasurer; Russ Guse, Ditch Inspector; Kurt Deter, Attorney with Rinke-Noonan; Robin Nelson, Chief Deputy Auditor-Treasurer; Paul Dressler, County Attorney; Mark Behrends, Ditch Viewer; Charity Floen, Human Services Director; Mike McGuire, Court Services Director; Nathan Richman, Highway Engineer; Amy Roggenbuck, Public Health Director; James. W. Byron; Ruth Schoenfeld; Merrill Dahle; Keith Beck; Blaine Brooks; Bill Schmidt; and Bob Byron.

Chair Nelson called the meeting of the Ditch Authority to order at 9:31 a.m. Roll call was taken and the Pledge of Allegiance was recited.

The Public Hearing for County Ditch 45 opened at 9:33 a.m.

Kurt Deter, Ditch Attorney with Rinke-Noonan, gave a brief overview of the Redetermination Benefits of County Ditch No. 45 and Consolidation of County Ditch No. 39 into County Ditch No. 45. Mark Behrends, Ditch Viewer, presented the Viewers’ Report and shared the process including the two public meetings that were held. There was no public comments regarding the redetermination of benefits or the consolidation. The Public Hearing was closed at 9:41 a.m.

Kuhns moved and Peterson seconded to approve the redetermination of benefits adopt the following resolution: Motion carried unanimously.

RESOLUTION 2014-27 for the Redetermination of Benefits of Waseca County Ditch No. 45

Whereas, the Ditch Authority for Waseca County Ditch No. 45 having considered the report of the viewers and testimony of interested parties at a final hearing this 15th day of July 2014, Be it Resolved, that the following order hereby be passed by approving the determination of benefits of Waseca County Ditch No. 45:

Order of the Ditch Authority of Waseca County Ditch No. 45 Whereas, the Ditch Authority for Waseca County Ditch No. 45, ordered the appointment of viewers to redetermine the benefits on CD No. 45 on February 18, 2014, and Whereas, the viewers have filed their final reports and a public hearing was held on July 15, 2014, to hear public input from interested parties on said report, the drainage authority of County Ditch No. 45 hereby finds that • The viewers’ report has been made and completed pursuant to Minnesota Statutes 103E.351 • The reports filed are complete and accurate

2

• The damages and benefits have been properly determined • The estimated benefits are greater than the total estimated costs, including damages • The proposed redetermination of benefits will be of public utility and benefits, and will promote the public health • The proposed redetermination of benefits is practicable Be It Ordered that the viewers’ report is hereby adopted and confirmed and that the said viewers’ report shall be used as a basis for allocating future repair costs and that the Waseca County Auditor, after the expiration of the appeal period, shall proceed to award a contract for the implementation of the grass strips as determined in the viewers’ report and engineer’s report for the repair of CD No. 45. The chairman of the ditch authority and the Waseca County Auditor are hereby authorized to sign said order.

Androli moved and Hintz seconded the motion to adopt the following resolution to consolidate CD No. 39 into CD No. 45. Motion carried unanimously.

RESOLUTION 2014-31 for the Redetermination of Benefits of Waseca County Ditch No. 45 and Consolidation of County Ditch No. 39 into County Ditch No. 45

Whereas, the Ditch Authority for Waseca County Ditch No. 45, including the Consolidation of

County Ditch No. 39 into County Ditch No. 45, having considered the report of the viewers and testimony of interested parties at a final hearing this 15th day of July 2014,

Be it Resolved, that the following order hereby be passed by approving the determination of

benefits of Waseca County Ditch No. 45, including the consolidation of County Ditch No. 39 into County Ditch No. 45:

Order of the Ditch Authority of Waseca County Ditch No. 45 (including the Consolidation of County Ditch No. 39)

Whereas, the Ditch Authority for Waseca County Ditch No. 45, ordered the appointment of viewers to redetermine the benefits on CD No. 45 on February 18, 2014, and Whereas, the viewers have filed their final reports and a public hearing was held on July 15, 2014, to hear public input from interested parties on said report, the drainage authority of County Ditch No. 45 hereby finds that

• The viewers’ report has been made and completed pursuant to Minnesota Statutes 103E.351 • The reports filed are complete and accurate • The redetermination incorporates the Consolidation of County Ditch No. 39 into County Ditch No.

45 • The damages and benefits have been properly determined • The estimated benefits are greater than the total estimated costs, including damages • The proposed redetermination of benefits will be of public utility and benefits, and will promote the

public health • The proposed redetermination of benefits is practicable

3

Be It Ordered that the viewers’ report is hereby adopted and confirmed and that the said viewers’ report shall be used as a basis for allocating future repair costs and that the Waseca County Auditor, after the expiration of the appeal period, shall proceed to award a contract for the implementation of the grass strips as determined in the viewers’ report and engineer’s report for the repair of CD No. 45. The chairman of the ditch authority and the Waseca County Auditor are hereby authorized to sign said order.

At 9:44 a.m. the Public Hearing for County Ditch No. 46 was opened.

Kurt Deter, Ditch Attorney with Rinke-Noonan, gave a brief overview of the Redetermination of County Ditch No. 46. Mark Behrends, Ditch Viewer, presented the Viewers’ Report and shared the process including the two public meetings that were held. Mark discussed the pasture land included in the redetermination, how the value was established and recommended the fence be moved and no grazing be done on the buffer strip area. There were no public comments regarding the redetermination of benefits. The Public Hearing was closed at 9:55 a.m.

Androli moved and Hintz seconded the motion to approve the redetermination of benefits as presented by the following resolution: Motion carried unanimously.

RESOLUTION 2014-28 for the Redetermination of Benefits of Waseca County Ditch No. 46

Whereas, the Ditch Authority for Waseca County Ditch No. 46 having considered the

report of the viewers and testimony of interested parties at a final hearing this 15th day of July 2014,

Be it Resolved, that the following order hereby be passed by approving the determination

of benefits of Waseca County Ditch No. 46:

Order of the Ditch Authority of Waseca County Ditch No. 46 Whereas, the Ditch Authority for Waseca County Ditch No. 46, ordered the appointment of viewers to redetermine the benefits on CD No. 46 on February 18, 2014, and Whereas, the viewers have filed their final reports and a public hearing was held on July 15, 2014, to hear public input from interested parties on said report, the drainage authority of County Ditch No. 46 hereby finds that

• The viewers’ report has been made and completed pursuant to Minnesota Statutes 103E.351

• The reports filed are complete and accurate • The damages and benefits have been properly determined • The estimated benefits are greater than the total estimated costs, including damages • The proposed redetermination of benefits will be of public utility and benefits, and will

promote the public health • The proposed redetermination of benefits is practicable

4

Be It Ordered that the viewers’ report is hereby adopted and confirmed and that the said viewers’ report shall be used as a basis for allocating future repair costs and that the Waseca County Auditor, after the expiration of the appeal period, shall proceed to award a contract for the implementation of the grass strips as determined in the viewers’ report and engineer’s report for the repair of CD No. 46. The chairman of the ditch authority and the Waseca County Auditor are hereby authorized to sign said order.

Tammy Wynkoop, Auditor-Treasurer and Russ Guse, Ditch Inspector requested

to proceed with redeterminations of benefits on County Ditches No. 18, 21, 34, 43, 44, and 50. Kuhns move to table County Ditches No. 18 and 44 for further information; proceed with redeterminations of County Ditches No. 21, 34, 43, and 50; and approve the viewers per the following orders. Hintz seconded and the motion carried unanimously.

ORDER APPOINTING VIEWERS – COUNTY DITCH NO. 21

The Waseca County Board hereby determines that the original benefits or damages determined in drainage proceedings for County Ditch No. 21 do not reflect present day land values or that the benefited or damaged areas have changed. IT IS THEREFORE ORDERED THAT: Chris Christianson 27258 810th Ave Hollandale MN 56045 Mark Behrends 20060 700th Ave Albert Lea MN 56007 Dennis A. Distad 2003 Brookside Dr Albert Lea MN 56007 three disinterested residents of the state, be and hereby are appointed Viewers to redetermine and report the benefits and damages and the benefited and damaged areas of County Ditch No. 21 with

Robert Hansen Arlen Schamber PO Box 152 or 200 21st St NW Freeborn MN 56032 Austin MN 55912

hereby appointed as alternates. IT IS FURTHER ORDERED, that the Viewers, after taking an oath to faithfully perform their duties as Viewers and, after having received from the County Auditor-Treasurer, certified copies of the Order appointing them as Viewers and of the Order designating the time and place of their first meeting, proceed with their work as such Viewers pursuant to law and make and file their Report with the Auditor-Treasurer at the earliest possible date.

5






The Waseca County Board hereby determines that the original benefits or damages determined in drainage proceedings for County Ditch No. 43 do not reflect present day land values or that the benefited or damaged areas have changed. IT IS THEREFORE ORDERED THAT: Chris Christianson 27258 810th Ave Hollandale MN 56045

6

Mark Behrends 20060 700th Ave Albert Lea MN 56007 Dennis A. Distad 2003 Brookside Dr Albert Lea MN 56007 three disinterested residents of the state, be and hereby are appointed Viewers to redetermine and report the benefits and damages and the benefited and damaged areas of County Ditch No. 43 with






hereby appointed as alternates.

7

IT IS FURTHER ORDERED, that the Viewers, after taking an oath to faithfully perform their duties as Viewers and, after having received from the County Auditor-Treasurer, certified copies of the Order appointing them as Viewers and of the Order designating the time and place of their first meeting, proceed with their work as such Viewers pursuant to law and make and file their Report with the Auditor-Treasurer at the earliest possible date.

Tammy Wynkoop, Auditor-Treasurer and Russ Guse, Ditch Inspector, requested

appointing an engineer for the preceding projects. Androli moved and Hintz seconded to appoint the engineer by the following orders: Motion carried unanimously.

ORDER APPOINTING ENGINEER – COUNTY DITCH NO. 21

WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits

or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:

1. Locating and plotting watershed boundaries; 2. Plotting county ditches and tile on maps; 3. Determination and plotting ownership boundaries; 4. Computation of areas to be acquired for right-of-way and for one-rod grass strip; 5. Such other technical assistance as the Viewers may request.


WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:


8


WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits

or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:



WHEREAS, the Waseca County Board of Commissioners has determined that the original benefits or damages determined in the above drainage system do not reflect reasonable present day land values or that the benefited or damaged areas have changed. NOW, THEREFORE, IT IS HEREBY ORDERED that Jones, Haugh & Smith, Inc., an engineering firm, is appointed as a competent and experienced civil engineer, to make a preliminary survey and to make and file its report in the office of the Waseca County Auditor-Treasurer for the purpose of assisting the Viewers in their duties pursuant to M. S. 103E.311. Such duties shall include, but not be limited to, preparation of maps and data as follows:


Russ Guse, Ditch Inspector, presented repairs needed on County Ditches No. 8, 29, 3, and 50. Androli moved and Kuhns seconded to proceed with repairs and document all necessary information for possible FEMA assistance due to recent flooding. Motion carried unanimously.

Kuhn moved and Androli seconded to adjourn ditch authority at 10:05 a.m. Motion carried unanimously.

Chair Nelson called the regular session to order at 10:12 a.m. Roll call was taken and the Pledge of Allegiance was recited.

There was no public comment.

9

Androli moved and Hintz seconded the motion to approve the agenda as presented. Motion carried unanimously.

Correspondence was shared and the bills were found to be in order.

At Department Head Time, Tammy Wynkoop, Auditor-Treasurer advised the Board of two Confessions of Judgment that were entered into and gave an update on the status of the tax forfeiture process.

Hintz requested the removal item c. Investment Report from the Consent Agenda to be voted on as a separate issue.

Hintz moved and Androli seconded the motion to approve the consent agenda as amended. Motion carried unanimously.

a. Approval of Bills b. Approval of Transfer of Funds

$483.60 from Employee Dependent Care (89) to General Revenue Fund (01) $77.71 from Employee Health Savings Account (89) to General Revenue Fund (01)

c. Approval of Investment Portfolio Report d. Approval of Sand Bag Purchase from Berg Bag Co. at a cost of $4,464.00 e. Approval of Conditional Offer of Employment – Nicole Kalow, Court Services Officer f. Approval of Conditional Offer of Employment – Brandon Servantez, Court Services Officer g. Approval of Child Support Supervision Agreement Extension with Steele County h. Approval of Contract Renewal with Betti Walter for Waiver Case Management at the rate of $66.26 per hour. i. Approval of Contract Renewal with Flying Time Taxi j. Approval of Contract Renewal with Taxi Connection k. Acceptance of Resignation Effective July 6, 2014 – Gary Francis, Custodian l. Acceptance of Veterans Services/Emergency Management Monthly Report m. Acceptance of Human Services Monthly Report

Kuhns moved and Androli seconded to accept the Investment Report as

submitted. Motion carried 4-0, Commissioner Hintz abstained from the vote. Kuhns moved and Androli seconded the motion to approve the minutes from the

July 1, 2014, regular county board meeting. Motion carried unanimously.

Ryan Engelstad, CPA with Baker Tilly Virchow Krause, LLP presented the results of the 2013 audit for Waseca County. The final audit documents will be mailed in the near future.

Commissioner Kuhns left the meeting at 10:30 a.m.

Hintz moved and Androli seconded to accept the draft audit report as presented. Motion carried unanimously.

Amy Roggenbuck presented a request to increase the hours for the Community Health Specialist from .75 time to .80 time to assist with Public Health Emergency

10

Preparedness. Hintz moved and Androli seconded to approve the increase in hours. Motion carried unanimously.

Mike McGuire, Court Services Director, presented a proposal to create a community corrections act probation delivery system. Hintz moved and Androli to deny the request to enter into the delivery system venture. Motion carried by roll call 3-1 (Peterson-no, Androli-yes, Hintz-yes, and Nelson-yes).

Nathan Richman, Highway Engineer, presented quotes for roof repair, siding and insulation at the Waldorf shop. No action was taken.

Richman presented a Request for Advance of $1,219,574.30 from MNDOT for Construction allotment. Androli moved and Peterson seconded to approve the following resolution to request the advance of funds. Motion carried by roll call 3-1 (Peterson-yes, Androli-yes, Hintz-no, and Nelson-yes).

RESOLUTION NO. 2014-30 WHEREAS, the County of Waseca is planning to implement County State Aid Street Project(s) in 2014 which will require State Aid funds in excess of those available in its State Aid Regular and Municipal Construction Account, and WHEREAS, said County is prepared to proceed with the construction of said project(s) through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular and Municipal Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of date July 14, 2014 $ 3,079,204.18 Less estimated disbursements: Project # 81-603-032 $ 186,359.75 Project # 81-612-008 $1,546,624.45 Project # 81-613-007 $ 230,922.00 Project # 81-613-008 $2,184,872.28 Bond Principle (if any) $ 0.00 Project Finals (overruns-if any) $ 150,000.00 Other_________________ $ 0.00 Total Estimated Disbursements $ 4,298,778.48 Advance Amount (amount in excess of acct balance) $ 1,219,574.30

WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota

Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820, and WHEREAS, the County acknowledges advance funds are released on a first-come-first-serve basis and this

resolution does not guarantee the availability of funds.

NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project(s) of the County of Waseca in an amou8nt up to $ 1,219,574.30 in accordance with Minnesota Rules 8820.1500, Subp. 9. I hereby authorize

11

repayments from subsequent accruals to the Regular/Municipal Construction Account of said County from future year allocations until fully repaid.

Administrator Laura Elvebak presented her report and an updated organization chart.

Having no further county board business, Hintz moved and Androli seconded the motion to adjourn the meeting. Motion carried unanimously and meeting adjourned at 12:55 p.m.

________________________________

Blair J. Nelson, Chairperson Waseca County Board of Commissioners

ATTEST: _____________________________ Tamara J. Wynkoop, Clerk Waseca County Auditor/Treasurer The following bills were audited and allowed: 3D SPECIALTIES INC 428.05 A.H. HERMEL COMPANY INC 177.95 ADVANCED CORRECTIONAL HEALTHCARE 3,143.86 ADVANCED GUTTERING 2,100.00 AG POWER ENTERPRISES INC 76.14 ALLSTATE CASH REGISTER 55.00 ASSOC OF MN COUNTIES 100.00 AUTO VALUE WASECA INC 257.40 BAKER TILLY VIRCHOW KRAUSE LLP 9,500.00 BARTZ R ELECTRIC LLC 97.50 BEAR GRAPHICS INC 2,616.50 BEHRENDS/MARK 1,235.40 BERG BAG COMPANY 4,464.00 BOCKS SERVICE INC 1,094.00 BORNEKE CONSTRUCTION INC 11,731.50 BRITTON PLUMBING & HEATING INC 481.04 BUDACH IMPLEMENT INC 23.37 CARQUEST AUTO PARTS 205.66 CHARLIES HARDWARE INC 680.04 CHRISTENSEN TIRE & AUTO REPAIR 2,306.03 CIT INC 280.00 CONNOR/KATHLEEN A 18.20

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COPIER BUSINESS SOLUTIONS INC 252.68 CORNELIUS/RACHEL 7.25 CULLIGAN 23.10 DAVE'S BODY SHOP 3,389.89 DEML FORD INC 8,311.22 DIAMOND MOWERS INC 241.52 DINNEEN/DENNIS A 41.44 DONAHUE ELECTRIC LLC 468.55 EMERGENCY AUTO TECH, INC 771.00 EXPRESS CARE INC 82.35 FAME AWARDS INC 65.00 FARRELL EQUIP & SUPPLY INC 85.95 FCI WASECA 272.50 FIRST NATIONAL BANK 3603 307.72 FIRST NATIONAL BANK 7357 206.43 FIRST NATIONAL BANK 3975 66.47 FIRST NATIONAL BANK OMAHA 518.18 FIRST NATIONAL BANK OMAHA 95.08 FIRST NATIONAL BANK OMAHA 4549 1,091.09 FIRST NATIONAL BANK OMAHA 4572 77.80 FIRST NATIONAL BANK OMAHA 4614 323.21 FIRST NATIONAL BANK OMAHA 4648 270.75 FIRST NATIONAL BANK OMAHA 4986 650.94 FIRST NATIONAL BANK OMAHA 5215 14.15 FIRST NATIONAL BANK OMAHA 5348 192.16 FIRST NATIONAL BANK OMAHA 5462 898.75 FIRST NATIONAL BANK OMAHA 5595 149.07 FIRST NATIONAL BANK OMAHA 6171 10.00 FIRST NATIONAL BANK OMAHA 6957 525.00 FIRST NATIONAL BANK OMAHA 8264 454.05 FLEET PRIDE 77.48 FOLIE ROOFING LLC 325.00 G&K SERVICES INC 242.11 GAMBLES OUR OWN HARDWARE 45.19 GEOCOMM INC 7,988.00 GODFATHER'S EXTERMINATING INC 195.00 GUSE/RUSSELL 690.74 H&A ADMINISTRATORS 608.00 HEALTHY SMILES INC 300.00 HILLYARD INC 172.00 HKS CONSTRUCTION 1,794.09 HOWARD/COLLEEN 12.00 HUCKLE MEDIA, LLC 229.95 HY-VEE OWATONNA 737.60 HY-VEE WASECA 426.00 HYVEE FOOD STORES 20.99

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INTERSTATE POWER SYSTEMS, INC 980.00 JACOBSON/RHONDA 8.96 JANESVILLE HARDWARE LLC 69.35 JOBS PLUS INC 522.97 KUNZ/ALAN 60.00 LAMPERT YARDS INC 38.11 LESUEUR CO TREASURER 21,906.80 LINES/KEVIN 49.99 M PETERS ENTERPRISES 63.00 MAG'S GARAGE DOOR REPAIR 100.00 MARQUARDT/STEVE 100.00 MEDIACOM-NEW YORK 1,200.00 MEDTOX LABORATORIES 136.32 MINNESOTA ELEVATOR INC 247.01 MN COMM OF TRANSPORTATION 300.00 MN COUNTIES COMPUTER COOP 19,521.55 MN COUNTIES INTERGOVERNMENTAL 888.00 MN CVSO ASSIS & SECRET ASSN DULUTH 25.00 MN DEPT OF HEALTH WELL MGT 20.00 MN OFFICE OF ENTERPRISE TECH 1,300.00 MN SHERIFFS ASSOC 1,200.00 NELSON/BLAIR 89.88 OWATONNA METAL RECYCLING INC. 246.00 PANTHEON COMPUTER SYSTEMS INC 2,169.41 PERSONALIZED PRINTING OF WASECA INC 327.80 PLUNKETT'S 93.03 POWERPLAN INC 21,651.00 PREMIER VETERINARY CENTER LLC 583.84 RAMY TURF PRODUCTS 1,072.88 RED FEATHER PAPER CO INC 573.60 REDWOOD TOXICOLOGY LAB INC 209.50 RETROFIT COMPANIES/THE 633.77 RINKE-NOONAN ATTORNEYS AT LAW 2,527.50 RIVER BEND BUSINESS PRODUCTS 984.89 ROAD MACHINERY & SUPPLIES CO 587.49 ROGGENBUCK/AMY 58.80 RONCO ENGINEERING SALES INC 19.90 SEACHANGE PRNTG & MKTG SVCS LLC 3,654.14 SIGN PRO-OWATONNA 475.00 SKJEVELAND ENTERPRISES 745.60 SPECIALTY PERSONNEL SERVICES INC 1,038.08 STATE OF MN BUREAU OF CRIM APP 775.00 STEELE CO DETENTION CENTER 4,265.29 STEELE COUNTY CLOTHSLINE INC 413.10 STEELE COUNTY LANDFILL 8,174.80 STEWART SANITATION 1,958.00

14

SYVERSON FORD TRUCK INC/DAVE 177.77 THERMO KING SALES & SERVICE 698.00 THRIFTY WHITE STORES INC 1,741.63 TOWMASTER 9,604.00 TRADES OFFICE PRODUCTS 1,504.03 WLAMART PYMT PROCESSING ATLANTA 79.89 WASECA CO PUBLIC HEALTH 30.00 WASECA PROPERTIES INC 19.60 WASECA RENT & SAVE 358.02 WASTE MANAGEMENT-CAROL STREAM 21,774.55 WESTMAN FREIGHTLINER INC 9.96 WESTPHAL/DEB 60.48 WYNKOOP/TAMMY 75.04

WASECA COUNTY REQUEST FOR BOARD ACTION Agenda Item: RECRUITMENT REQUEST - MAINTENANCE WORKER


Originating Department(s): Buildings & Grounds Maintenance

Presenter(s): Brian Tomford, Buildings & Grounds Maintenance Director

Recommendation/Action(s): Approve the recruitment of a Maintenance Worker for the Buildings & Grounds Maintenance Department. Summary: The Custodian position was vacated in July 2014. After an assessment of the needs of the department, including consideration of changing and additional functions to the Buildings & Grounds Maintenance in recent years, it is being requested to recruit for a Maintenance Worker, which would be responsible for functions above and beyond that of a Custodian related to buildings and grounds maintenance, including fleet maintenance and parks. Budget/Financial Consideration: The position of Custodian ($13.19 - $17.30) is included in the 2014 budget. The 2014 budget also includes an additional full-time employee (Parks Caretaker $13.19 - $17.30). It is expected that the recruitment of a Maintenance Worker ($14.79 - $19.42) will significantly reduce or eliminate the need for any additional staff if service level expectations and functions remain constant. Attachments: Job description Departmental Organization Chart Overview of Additional Functions and Unmet Needs Administrator’s Office Use: Board Action: Approved as Requested _____ I Motion Offered By _____ Denied _____ I Motion Seconded By _____ Tabled _____ I Vote By Acclamation _____ Other: ____________ _____ I Roll Call Vote _____ I District 1 Peterson _____ I District 2 Hintz _____ I District 3 Nelson _____ I District 4 Androli _____ I District 5 Kuhns _____ Attest: Tamara Wynkoop, Auditor/Treasurer

________________________________

Revised: July 2014

WASECA COUNTY Job Description

POSITION TITLE: DEPARTMENT: PAY GRADE

Maintenance Worker Building and Grounds 3

CLASSIFICATION: SUPERVISOR: POSITIONS SUPERVISED:

Union, Non-Exempt Buildings & Grounds Director None POSITION SUMMARY: Under the general direction of the Buildings & Grounds Director, the Maintenance Worker is responsible to perform general building light maintenance including plumbing and heating, electrical, carpentry, etc. and cleaning; grounds keeping; vehicle maintenance and performs other duties as apparent or assigned. ESSENTIAL JOB DUTIES: • Cleans and sanitizes county facilities using established practices and procedure.

• Performs light vehicle maintenance and cleaning, including, but not limited to: oil changes, tire rotation, fluid replacement, etc.

• Performs basic custodial functions, such as cleaning restrooms and offices, windows, carpet, flooring, etc. Strips, cleans, buffs and applies floor sealer and floor finish to hard surface floors; vacuums and shampoos carpets. Washes walls and equipment.

• Collects, sorts and disposes of recyclable materials.

• In coordination with the Buildings & Grounds Director and Maintenance Worker – Lead, performs preventative maintenance and makes minor building repairs and assists with building projects. Completes daily, weekly and monthly checklists on building equipment maintenance procedures.

• Assists with the setup and tear down of facilities/grounds for meetings, conference, events, etc.

• Performs preventative maintenance procedures on building mechanical equipment on a scheduled basis; inspects belts, checks fluid levels, replaces filters, greases bearings, seals, etc: repairs or replaces broken parts.

• Lock and unlock assigned buildings; secure buildings and facilities when not in use checking for unlocked doors and windows; report any unauthorized occupants; turns off lights.

• Follows instructions regarding the use of chemical and supplies.

• Replaces broken windows; repair doors, door locks and closets; installs window blinds, repair and paint walls.

• Performs cleaning and related activities such as removing snow or debris from sidewalks and parking lots.

• Performs minor landscaping such as picking up garbage, mowing, trimming trees and shrubbery, planting flowers, seeding and watering grass, etc.

• Moves furniture, equipment, supplies and tools.

Waseca County Job Description Maintenance Worker Page 2 of 3

• Performs routine plumbing repairs such as unstopping toilets, sinks and urinals; fixing minor

water leaks, leaking faucets and water fountains.

• Collects garbage and performs maintenance in Waseca County Parks. Reports vandalism and/or suspicious materials to law enforcement or the proper authorities.

• Maintains inventories of necessary supplies and equipment.

• Observes prescribed health and safety precautions in the performance of all tasks, utilizes appropriate protective clothing, materials and equipment in the maintenance of safe and sanitary conditions within all facilities. Assists with ADA accessibility. Responsible for keeping buildings in compliance with OSHA laws.

• Effective and respectful communication and interactions with other employees, supervisors, individuals for other organizations and citizen customers.

• Attendance during regularly scheduled work hours and outside regular hours as necessary. ADDITIONAL FUNCTIONS OF THE JOB: • Checks and maintains boiler(s).

• Participates in professional staff development. Participates in training and education opportunities to maintain and improve proficiency.

• Performs other related functions as specified in Minnesota Statutes, as required by the County Board, assigned, or apparent.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: • Ability to communicate effectively both verbally and in writing. • Ability to get along well with others and work effectively as part of a team. • Ability to work independently in performing required tasks. • Ability to use logical and creative thought processes to develop solutions according to written

specifications and/or verbal instructions. • Ability to understand and effectively carry out oral and written directions. • Ability to analyze problems and assist in establishing procedures for their resolution. • Knowledge of trades related to building maintenance and repair. • Knowledge of machinery, equipment, and tools necessary for the maintenance and repair of

public buildings. • Skill in following safety practices and recognizing hazards. PHYSICAL/MENTAL REQUIREMENTS: • Requires incumbent to work inside; on slippery surfaces; alone, with others, around others and

have contact with the public. • May be exposed to conditions such as: noise; excessive noise; vibration; infectious diseases;

bodily injury; explosive material/equipment; moving objects; heat; extreme heat; cold; extreme cold; wetness; humidity; and marked changes in temperature or humidity.

• Activities that occur continuously include: hearing; communicating verbally; use off fingers, wrists, and hands for handling, fine manipulating and sense of touch; problem solving; analytical ability; using interpersonal skills; working with interruptions; and time management.

Waseca County Job Description Maintenance Worker Page 3 of 3

• Activities that occur frequently include: exertion of up to 25 pounds of force; standing; walking;

climbing; stooping; kneeling; crouching or crawling; tasting or smelling; pushing or pulling; seeing with near vision, far vision, depth perception, accommodation, color vision and peripheral vision; use of organizational skills; and concentration.

• Activities that occur occasionally include: sitting; exertion of up to 50 pounds of force; reaching at, above and below shoulder level with the right, left and both shoulders at the same time; communicating in writing; and using creativity.

• Activities that occur infrequently include: exertion of up to 100 pounds of force; twisting; bending; and carrying and lifting up to 25 pounds.

• Work is generally in a moderately noisy location (e.g. business office with computer printers and/or light traffic)

MINIMUM QUALIFICATIONS • High School Diploma or G.E.D. • Previous work experience in carpentry, landscaping, plumbing, heating and cooling, etc.

PREFERRED QUALIFICATIONS • At least one (1) year of work experience as a Maintenance Worker • Possession of a Boilers License • Post-secondary education in plumbing, HVAC, electrical, vehicle maintenance, or related field • Work experience in vehicle maintenance • Work experience in electrical

CONDITIONS OF EMPLOYMENT: • Must possess a valid driver’s license and be able to drive in the State of Minnesota. • Must satisfactorily pass a criminal background and physical examination. • Must comply with organizational and departmental policies. WORK SCHEDULE: The typical work hours for this position 6:00 a.m. to 2:30 p.m., Monday thru Friday. The position may require on-call, evening, holiday and additional hours as required or assigned. EQUIPMENT/ JOB LOCATION: This position will be located in Waseca County facilities, including, but not limited to: Courthouse, Security Building, East Annex, Extension Building, Human Services/Public Health Building and Highway Department Building, as well as, county parks. Equipment used to perform required functions include, but is not limited to: Computer, printer, calculator, copier, fax machine, drills, communication radio, shovels, brooms, rakes, hand tools, post pounder, saws, hand sprayer, weed whip, mowers, skid steer, pick up with snow removal equipment and air compressor. This position does require the operation of an automobile. OSHA/ADA REQUIREMENTS: Employees in this position must meet related OSHA standards and requirements. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Revised: July 2014

Board of Commissioners

County Administrator Laura Elvebak

Buildings & Grounds Maintenance Director

Brian Tomford

Custodian Michelle Mays

Custodian Vacant

Maintenance Worker Steve Marquardt

Parks Caretaker Vacant

Maintance Worker - Lead

Steve Cooper

Buildings & Grounds

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Subtotal: 8,854.00Pricing and availability subject to change. State and local taxes or shipping fees may apply.

DO NOT PAY FROM QUOTE

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SALES QUOTE

Woodbury, MN 551252375 Ventura Drive

Phone: 651-450-0333 Fax: 651-450-0300

SalesPersonCustomer ID

Joshua R Matthies10234

Ship To:

Waseca, MN 56093307 N State StJudy HillerWaseca County

Page:Sales Quote Date:Sales Quote No.: 46137

7/11/20141

Sell To:

Waseca, MN 56093307 N State StWaseca County

Joshua R [email protected]:

COUNTY ADMINISTRATOR

Waseca County Courthouse 307 North State Street

Waseca, MN 56093 Phone: (507) 835-0630

Fax: (507) 835-0633 www.co.waseca.mn.us

The mission of Waseca County is to effectively provide services for the health, safety, and general welfare of the public.

MEMORANDUM Date: July 30, 2014

To: Board of Commissioners

From: Laura Elvebak, County Administrator

Subject: July 10 - 30, 2014 Update The purpose of this memorandum is to provide an update from the Administrator’s Office:

1. I advised and discussed several personnel and labor relations-related situations with supervisors and/or Department Heads.

2. I worked with several department heads regarding position vacancies and departmental restructuring.

3. I continue to work with Justin Weinberg, Waseca County Legal Counsel, and Nathan Richman regarding the highway 14 turnback agreement.

4. I worked with staff, City of Waseca staff and the Veterans Memorial Committee revising and reviewing the site application permit for the Veterans Memorial on the Courthouse south lawn.

5. I participated in a conversation regarding technology needs in the East Annex.

6. I attended the Steele-Waseca Drug Court Ribbon Cutting in Waseca County.

7. I participated in a Building Committee Meeting.

8. I attended a Minnesota Association of County Administrators (MACA) Technical Day and Meeting.

http://www.co.waseca.mn.us/

WORKSHOP DATES AND LOCATIONS

Sept. 4: RochesterRamada Inn, 1517 16th St. S.W.

Sept. 10: Marshall — NEW VENUE!Southwest Minnesota State University, Student Center, 1501 State St. (corner of Hwy 19 and Hwy 23). Use the A parking lot.

Sept. 11: MankatoCountry Inn & Suites, 1900 Premier Dr.

Sept. 17: Crookston — NEW LOCATION!Crookston Inn, 2200 University Ave.

Sept. 18: Grand RapidsTimberlake Lodge, 144 S.E. 17th St.

Sept. 24: St. CloudHoliday Inn, 75 South 37th Ave.

Sept. 25: Fergus FallsBest Western Inn, 925 Western Ave.

MCIT provides strategies to mitigate 12 public entity risk concerns. Topics relate to workers’ compensation and property/casualty coverage, personnel, governance, claims and risk control.

The information presented in the workshops is designed to enhance existing operations and help develop best practices and policies that improve your risk management and loss control efforts. Everyone leaves with information and examples to implement immediately!

St. Cloud

MarshallRochester

Mankato

Crookston

Grand Rapids

Fergus Falls

S e p t e m b e r 2 0 1 4

R e g i o n a l R i s k

M A N A G e M E N T W O R K S H O P S

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It’s for YouThe workshops are specifically developed for commissioners, department heads, human resources professionals, supervisors and risk managers/safety personnel.

Register Now!Cost is $25 per person for MCIT members and $65 per person for nonmembers. Payment can be sent separately from the registration form.

Questions: Contact MCIT Communications Manager Heather Larson-Blakestad at 1.866.547.6516 or [email protected].

Members Say

ⓦ “ Thank you for the real-life examples.”ⓦ “Always a great training opportunity.”ⓦ “Great materials. Experienced speakers.”

Register Now!

2014 Regional Risk Management Workshops

PLEA

SE C

UT A

LON

G D

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D L

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NAME

TITLE

ORGANIZATION

ADDRESS

PHONE

E-MAIL

Reserve your spot for this seminar in one of two ways:1. Go to MCIT.org and follow the link to the online registration

form under the Training tab.2. Complete the form below and return it to MCIT.

E-mail: [email protected]

Fax: 651.209.6496

Mail: MCIT, attention accounting 100 Empire Dr., Suite 100 St. Paul, MN 55103-1885

□ Sept. 4 Rochester □ Sept. 10 Marshall □ Sept. 11 Mankato □ Sept. 17 Crookston

□ Sept. 18 Grand Rapids □ Sept. 24 St. Cloud □ Sept. 25 Fergus Falls

SELECT A LOCATION

□ MCIT member: $25

□ Nonmember: $65

□ Check here if you require special accommodations. MCIT will contact you for additional information.

* CANCELLATION POLICY: Individuals registered for the seminar will not be billed for cancellations received at least one week prior to the session. Cancellations received after this deadline will be billed for the entire registration fee.

Make checks payable to MCIT and send to:Minnesota Counties Intergovernmental Trust100 Empire Dr., Suite 100St. Paul MN 55103-1885Payment can be sent separately from registration.

2 0 1 4

s c h e d u l e o f s e s s i o n s A 10-minute break is scheduled between each session.

8:45 a.m. Registration

9-9:50 a.m.Avoid Bad Headlines: Tips to Comply with the MGDPA and Data PrivacyThis session provides an overview of what board members, executive staff, department heads and supervisors need to understand about data: what is considered data, how to comply with laws and issues about data privacy. The session includes an update on Driver’s Privacy Protection Act claims and 2014 legislative changes.

Hot Topics in Workers’ CompensationThis session covers a range of current concerns in workers’ compensation, including long-term use of opioids (a.k.a. narcotics) for managing pain, the new law for post-traumatic stress disorder arising out of employment, medical marijuana, minor head injuries and concussions, slip and fall injuries, and the impact of aging and obesity on recovery.

9:55-10:40 a.m.Active and Effective Safety CommitteesBeyond complying with Minnesota statutes, an active and effective safety committee can reduce loss, strengthen safety programs and bolster a positive safety culture within an organization. Participants learn what it takes to create an active and effective safety committee and how to avoid the pitfalls that can hinder the committee’s potential.

What to Expect ... When You’re SuedWhen MCIT members and their employees are named in a lawsuit, they want to know if they will be protected. This workshop walks participants through the litigation process and explains MCIT coverage.

10:50-11:35 a.m.Rosetta Stone for Insurance Language Part 1: Translating Insurance Language in ContractsIn the world of contracts, failing to understand insurance language can result in significant risks to MCIT members. This session discusses these risks, provides a translation of basic insurance coverage and limits, and offers suggestions for managing the risks.

The Whys and Hows of Litigation Holds for Preserving EvidenceWhen a public entity has notice of an incident that may lead to a potential lawsuit, the organization may be under a legal obligation to preserve relevant evidence, including electronic data. The process by which this is done is often referred to as a litigation hold. The consequences of failing to preserve relevant data or documents can be severe. This session provides an overview of litigation holds and the obligations they impose on an entity and individual employees. Tips for implementing meaningful and effective litigation holds are also discussed.

11:35 a.m.-12:25 p.m.Lunch

12:25-1:10 p.m.Rosetta Stone for Insurance Language Part 2: Deciphering Certificates of InsuranceMembers require that independent contractors show proof of insurance coverage as part of the contracting process. That proof is provided in a puzzling document called a Certificate of Insurance. This session outlines how members can decode the document so they can determine whether contractors are adequately covered. This session is difficult to understand without first taking Part 1 or having an equivalent understanding of insurance terms.

Employee Leaves: Sorting Out Who Has Leave and WhenState and federal laws provide employees with statutory leaves. The goal of this session is to provide participants with basic information to understand when certain leaves may be appropriate and when to involve others, such as human resources. The session is not intended as a how-to in leaves or for the experienced human resources professional.

1:20-2:05 p.mParks and Recreation Risk Management and Best PracticesGovernment-funded and -maintained park and recreational areas and activities are an integral part of the Minnesota culture. These areas, however, can foster claims against the entities that own them. This session covers risk management and best practices for both physical and operational exposures to help reduce the potential for accidents, injuries and loss.

Recognizing Risk Exposures of Independent Contractors and Shared EmployeesThis session reviews strategies to keep independent contractors independent and reasons this is important. The session also discusses how to minimize exposures to potential liability when MCIT members share employees.

2:15-3 p.m.Open Meeting Law: Back to BasicsMinnesota’s Open Meeting Law is a crucial component of providing the transparency and accountability that the public demands of local government. Not only can failure to comply with the Open Meeting Law affect the credibility of the public entity, it can also open the entity and its elected officials to lawsuits. This session explains the basics of the Open Meeting Law and touches upon areas of the law that expose public entities to risk.

Return of the (Injured) Employee: Benefits of Return to Work Programs for Both the Employee and the OrganizationThis session discusses the importance of written and approved return to work programs; the benefits of such a program to both the employee and employer; and strategies for how members can establish effective return to work programs.

Documents

Agenda 08052014-83 - co.waseca.mn.us