Agency IT Planning to Procurement Hosted by DAS/Office of Information Technology Strategy &...
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Agency IT Planning to Procurement Hosted by DAS/Office of Information Technology Strategy & Investment Management Carolyn Chavanne, Administrator Nadine Williams, Presenter
Agency IT Planning to Procurement Hosted by DAS/Office of Information Technology Strategy & Investment Management Carolyn Chavanne, Administrator Nadine
Agency IT Planning to Procurement Hosted by DAS/Office of
Information Technology Strategy & Investment Management Carolyn
Chavanne, Administrator Nadine Williams, Presenter
Slide 3
Strategy & Investment Management A Holistic Approach From
Agency IT Planning to Procurement
Slide 4
Agency IT Planning to Procurement
Slide 5
Agency IT Planning IT strategy started with
application/project-centric planning approach: Provides an agency
view of IT applications and projects that support the agency
mission Recommended a partnership between agency planning,
business, fiscal and procurement staff Expedites the procurement
through Advance Procurement process Provides OAKS actual
expenditures
Slide 6
Agency IT Planning: OIT Enterprise Review OIT performs review
of agency applications / projects Enterprise Review provides path
to procurement o Creates a clear path to procurement before
agencies seek quotes and vendor selections Agency application,
project and related resources are reviewed by OIT SMEs o Current
emphasis is on FY16 project resources o Will continue throughout
year for all project resources o Planning Enterprise Review will
replace the reviews conducted in the R&P applica tion o
Approved Project Resources will move to the Advance Procurement
path The Release & Permit application will only be validation
of the established Procurement plan or process
Slide 7
The Advance Procurement Process Dual management/development of
APP by Enterprise IT Contracting and respective state agency
Advance Procurement Plan components: After project resources are
approved and prior to procurement activities, OIT and agency staff
begin developing an Advance Procurement plan or process for each
resource. o OIT/Enterprise IT Contracting (EITC) and agency
determine next steps Purchasing authority will be determined during
collaboration with EITC No re-entry of information in R&P
system - Establish a R&P request with relevant ALPS project
procurement information The EITC staff will review R&P
requests
Slide 8
Enterprise IT Contracting Procurement Plan EITC will use the
Enterprise Review information to expedite the procurement process.
An agencys Advance Procurement Plan or Process will be completed
before final procurement activities are conducted by the agency o
EITC and agency staff collaborate to determine the procurement
authority and method, and other procurement criteria (MBE,
competitive process/quotes) that becomes a part of the agencys
Procurement Plan o The Advance Procurement Plan or Process provides
the agency with a pre-determined, clear path for obtaining their
planned procurements
Slide 9
Advance Procurement to Release and Permit The finalized
Procurement Plan becomes the agencys path for their planned
procurements through the Release and Permit Application The Advance
Procurement process is finalized in the R&P application o Will
pre-populate the R&P request with: Request Title, Request Type,
Procurement Type, Agency, Fiscal Year, and Purchase Justification
as documented in the ALPS system o Agencies will provide additional
information established in their procurement plans concerning
required attachments for solicitation, evaluation and quotes
including entries for quoted dollar amounts o Agencies will
validate and submit requests to OIT for processing
Slide 10
Conclusion Release & Permit Option Changes Advance
Procurement option process within a day or two Non-Advance
Procurement option requests will be conducted through a review of
the proposed Project Resources using the Agency IT Planning to
Advance Procurement principles Agencies may request an IT Business
Plan report that identifies all application and project data the
agency as documented in the ALPS system Our future Success is a
shared responsibility! For questions contact one of the following
SIM analysts: Ken Gapsch 614-995-1480
[email protected]@das.ohio.gov Mark Thrasher
614-644-6266 [email protected]@das.ohio.gov
Bill Calderone 614-728-2882
[email protected]@das.ohio.gov
Additional SIM Contacts Joe Zapotosky 614-644-9410
[email protected]@das.ohio.gov Vanitha
Zacharias 614-644-6264
[email protected]@das.ohio.gov
Carolyn Chavanne, Administrator 614 -466-1755
[email protected]@das.ohio.gov