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AFADZATO SOUTH DISTRICT
ASSEMBLY
IMPLEMENTATION OF DISTRICT
MEDIUM-TERM DEVELOPMENT PLAN
(2014-2017)
ANNUAL PROGRESS REPORT FOR 2016
PREPARED BY:
DISTRICT PLANNING COORDINATING UNIT
2
Table of Contents 1.1 VISION ....................................................................................................................................... 5
1.2 MISSION .................................................................................................................................... 5
1.3 KEY MONITORING AND EVALUATION OBJECTIVES ................................................................... 5
1.4 SCOPE AND DIRECTION OF THE PROGRESS REPORT ................................................................ 5
1.5 IMPLENTATION OF 2016 ANNUAL ACTION PLAN ..................................................................... 6
2.0 CHAPTER TWO ........................................................................... Error! Bookmark not defined.
2.1 CORE INDICATORS ................................................................................................................... 12
2.2 REVENUE SECTOR .................................................................................................................... 12
2.3 EDUCATIONAL, WATER AND SANITATION SECTOR ................................................................ 13
3.0 CHAPTER THREE ...................................................................................................................... 15
3.1 DEPARTMENTAL PERFORMANS .............................................................................................. 15
3.2 Education Service. ................................................................................................................... 15
3.3 PROFILE OF DISTRICT DIRECTORS FROM 1ST JUNE, 2013 TO DATE....................................... 15
3.3 ORGANISATION OF THE REPORT:............................................................................................ 15
3.4 Five year trends of GER (total), NER (total) and GPI .............................................................. 15
3.5 Five year trends of PTR (public) and PCRR (public) ................................................................ 16
3 .6 KINDERGARTEN ...................................................................................................................... 17
3.6 CAUSES OF THE CHANGES IN INDICATORS ............................................................................ 17
3.7 PRIMARY ................................................................................................................................. 18
3.8 Five year trends of GER [total], NER [total] and GPI ............................................................... 19
3.9 Five year trends of GAR [total], NAR [total] and Completion Rate at P6 [total] ..................... 20
3.8 Five year trends of PTR [public] and PCRR [public] ............................................................... 21
3.9 CAUSES OF THE CHANGES IN INDICATORS IN PRIMARY SCHOOLS ......................................... 21
3.1 .0 CAUSES OF THE CHANGES IN INDICATORS IN PRIMARY SCHOOLS ................................... 22
3.1.1 ACTIVITIES TO IMPROVE THE TREND OF INDICATORS ....................................................... 22
3.1.3CAUSES OF THE CHANGES IN INDICATORS ........................................................................... 23
3.1.4 . ACTIVITIES TO IMPROVE THE TREND IN INDICATORS OF JHS PERFORMANCE .................. 24
3.1. 5. SCHOOL MANAGEMENT COMMITTEES [SMC] ................................................................... 24
3.1.6.SCHOOL OPERATIONAL BUDGETS [CAPITATION GRANTS] .................................................. 24
3.1.7. DISTRICT EDUCATION OVERSIGHT COMMITTEE ................................................................. 24
Membership of the Committee is as follows: ............................................................................... 25
3.1.8.The key issues that schools and School Management Committees fed back to the District
circuit supervisors ......................................................................................................................... 25
3.1 .9 . Measures or responds to be taken on the above issues by the District Education Office
are as follows; ............................................................................................................................... 25
3
3.2.0. Prioritize Staffing Requirement .......................................................................................... 25
3.2.1 Equipment Needs: .............................................................................................................. 26
3.2.2. Recurrent Budget Needs: .................................................................................................... 26
3.2.2. Study Leave of Teachers [Public] ........................................................................................ 26
3.2.3 . PUNCTUALITY AND ABSENTEEISM ..................................................................................... 27
4.0 DEPARTMENT OF SOCIAL WELFARE AND COMMUNITY DEVELOPMENT ............................... 28
4 .1 EXECUTIVE SUMMARY ......................................................................................................... 28
4.2 PROGRAMME PERFORMANCE ................................................................................................ 29
4.3 STUDENT LOAN APPLICATION ................................................................................................. 29
4.4 FAMILY WELFARE .................................................................................................................... 29
4.5 Community Sensitization ........................................................................................................ 29
4.6 VISITS AND SUPERVISION OF DAY CARE CENTERS AND ORPHANAGES ............................... 30
4.7 Orphanages ............................................................................................................................. 30
4.8 LIVELIHOOD EMPOWERMNENT AGAINST POVERTY (LEAP) ACTIVITIES IN THE ..................... 31
4.9 NHIS REGISTRATION FOR LEAP BENEFICIARIES ....................................................................... 32
4.1.0 Qualification for the Free NHIS Exercise ............................................................................ 32
4.1.1 LEAP PAYMENT DATES IN THE YEAR UNDER REVIEW ........................................................ 32
4.1.2. COMMUNITY DEVELOPMENT ............................................................................................. 32
4.1.3 FORMATION OF AFADZATO SOUTH DISTRICT YOUTH CHOIR AND CULTURAL TROUPE ..... 32
4.1.4 REGIONAL NATIONAL FESTIVAL OF ARTS AND CULTURE (NAFAC) .................................... 33
4.1.5 TRAINING OF 26 WOMEN GROUP LEADERS ON BASIC BUSINESS PRINCIPLES AND
MANAGEMENT .............................................................................................................................. 33
4.1.6 VISITS MADE BY THE AFADZATO SOUTH DISTRICT WATER AND SANITATION TEAM ........ 33
4.1.7 Introduction ........................................................................................................................ 34
4.1.7 Enrolment Figures ................................................................................................................ 34
4.1.8 Implementation of the Feeding Programme ....................................................................... 35
4.1.9 Accessibility of Potable Water ............................................................................................ 35
4.2.0 District Implementation And School Implementation Committees .................................... 35
4.2.1 Hygiene ................................................................................................................................ 35
4.2.2 Rice and Cooking Oil Allocation ........................................................................................... 35
4.2.3 Payment To The School Feeding Caterers ........................................................................... 35
4.2.4 Challenges And Constraints ............................................................................................... 35
4.2.5. ENVIRONMENTAL HEALTH UNIT ......................................................................................... 36
This report is about activities carried out by the Environmental Health and Sanitation Unit
during the year 2016 ............................................................................................................. 36
4.2.6 ACTIVITIES UNDERTAKEN DURING THE YEAR. ..................................................................... 36
4
4.2.7 DOMICILES INSPECTION ....................................................................................................... 36
4.2.8 WASTE MANAGEMENT. ....................................................................................................... 36
4.2.9 FOOD HYGIEN ....................................................................................................................... 36
4.2.0 STRAY ANIMALS ARREST. ..................................................................................................... 36
4.2.1 COMMUNAL LABOUR ACTIVITIES ........................................................................................ 36
4.2.2 COMPOSITION OF WATER AND SANITATION COMMITTEE. ................................................ 36
4.2.3 SCHOOL HEATH ACTIVITIES ................................................................................................ 36
4.2.4 ACHIEVEMENT ...................................................................................................................... 37
4.2.5 CHALLENGES ........................................................................................................................ 37
4.2 .6 DEPARTMNT OF AGRICULTURE ......................................................................................... 37
4.2.7 ACTIVITIES CARRIED OUT ................................................................................................... 37
4.2. 8 CHALLENGES........................................................................................................................ 39
4.2.9 RECOMMENDATIONS ........................................................................................................... 39
5.0 CHAPTER FIVE .......................................................................................................................... 40
5.1 Recommendation .................................................................................................................... 40
5.2Conclusion ................................................................................................................................ 40
5
BACKGROUND
The Afadzato South District Assembly was established by Legislative Instrument (L.I) 2079 in
2012. The District was carved out of Hohoe Municipal Assembly in line with nation’s quest to strengthen decentralization. The District share borders with the Republic of Togo to the
East, while on the Southeast and South is Ho West District. Part of the Southwest of the District
share a common boundary with South Dayi District; while on the Northern section is Hohoe
Municipal and Northwest is Kpando Municipal. The total population of the District per the
2010 Population and Housing Cesus is 95,030. Males constitute 48.7 percent of the total
population whilst the females form 51.3 percent. The major ethnic groups found in the District
are Ewes, Logba, Tafi and Nyagbo. There are six (6) Area Councils, eleven (11) Traditional
Areas and twenty-two (22) Electoral Areas and one constituency, (Afadzato South
Constituency) and a Member of Parliament. The total strength of the General Assembly counts
to thirty three (33) with government appointee’s number ten (10) and elected Assembly persons
are twenty one (21).There are two Ex officio Members. (ieThe MP and th DCE)The gender
ratio of the General Assembly is six (6) females to twenty-seven (27) males.
This report covers the progress of work and achievements on the implementation of
development projects and programs in the district from January-December, 2016. The report
touches on the activities of all departments by the end of the year.
1.1 VISION
To become the epitome of sustainable development and a first class District Assembly in
Ghana.
1.2 MISSION
The District exists to improve both social and economic life of her people through efficient and
effective resource mobilization, maintaining a strong agricultural base for further industrial
development, being a leading tourist Centre in Ghana and preserving cultural heritage of the
people of the District and Volta Region as a whole.
1.3 KEY MONITORING AND EVALUATION OBJECTIVES
Key monitoring and evaluation objectives during the year include:
i To assess the performance and truck progress of work with regards to the implementation of
the District Annual Action Plan drawn from the 2014-2017 MTDP.
ii To assess the impact of the Plan on the beneficiaries
iii To provide basic information needed for the preparation of National Annual Progress
Report.
1.4 SCOPE AND DIRECTION OF THE PROGRESS REPORT
This report covers the implementation status of projects undertaken during the year (i.e.)
January – December, 2016. The report also considered data collated from the decentralized
departments on the status of implementation of programmes and projects. Other social
intervention programmes like School Feeding Programme and Get fund Projects, District
Development Facilities (DDF), Plan Ghana (An NGO) Pencil of Promise and The Church of
Latter Day Saint programmes were also inspected to assess their status.
6
1.5 IMPLENTATION OF 2016 ANNUAL ACTION PLAN
The 2016 Annual Action Plan was focus on the under listed projects and programmes:
i. Provision of educational infrastructure and programmes
ii. Health care delivery.
iii. Water and sanitation
iv. Revenue mobilization
v. Human resource development
vi. Justice and security service delivery and
vii. Provision of economic facilities among others.
Some of the programmes (non-physical projects) implemented during the year includes public
education and sensitization programmes, capacity building workshops and seminars among
others for implementation by all decentralized departments in collaboration with the District
Assembly. Chapter two and three of this report give detail information on the projects and
programmes and their level of implementation as at 31st December, 2016.The 2016 Annual
Action Plan outlined seventy two (72 ) projects and programmes,out of these number sixty five
(65 )of them were implemented given us 90.3% implementation status.
7
A
S/N Year Source of
Funds
Project
Description
Project
location
Project
contractor Contract Sum
Contract
Duration
(Weeks)
date of
Award
Expected
Date of
Completion
Total
Amount
Paid
Total
Balance % Completion Remarks
1 2016 DACF
Renovation of
DCE'S and DCD
Block
Ve - Golokwati Wil - Elik Co.
Limited
31,986.94 4
11th Feb.
2016
11th Mar.
2016
28,777.95
3,208.99 100% Completed
2 2016 DACF
Construction
of 1No.
Waiting Shed
Ve - Golokwati
Lorry park
Royal
September
Limited
38,726.34 8
10th May,
2016
25th Jul.
2016
31,300.00
7,426.34 100% Completed
3 2016 DACF
Metal
Fabrication
and
Installation of
Burglar proof
to the New
Assembly
Complex
Ve - Golokwati
Killian
Donkor
Metal Works
50,280.00 6
22nd Jul,
2016
2nd Aug.
2016
40,815.00
9,465.00 100% Completed
4 2016 DACF Rehabilitation
of a Bridge Aveyoryoe
Sam - Ans
Limited
49,977.11 12
18th Aug.
2016
30th Nov.
2016
15,000.00
34,977.11 60%
At Decking
Stage
5 2016 DACF Rehabilitation
of a bridge Adzekope
Sam - Ans
Limited
34,728.44 12
18th Aug.
2016
30th Nov.
2016
10,851.05
23,877.39 60%
At Decking
Stage
6 2016 DACF
Construction
of a Wooden
Footbridge
Sadzikope Sam - Ans
Limited
34,282.50 12
18th Aug.
2016
30th Nov.
2016
-
34,282.50 0%
Yet to
start
8
7 2016 DACF
Completion of
1No. 3 - Unit
Classroom
Block with
ancillary
facilities
Ve - Hoeme Manyawo
Co. Ltd
194,952.68 12
18th Aug.
2016
30th Nov.
2016
107,000.00
87,952.68 80%
External
works
8 2016 DACF
Completion of
1No. 3 - Unit
Classroom
Block with
ancillary
facilities
Liati - Soba Olive 360
Limited
194,742.68 12
18th Aug.
2016
30th Nov.
2016
144,500.00
50,242.68 70% Painting
9 2016 DACF
Construction
of 1No. 2 -
Unit
Classroom
Block with
ancillary
facilities
Hadzidekope Eyramy
Lines limited
199,916.79 12
12th Oct.
2016
7th Jan.
2017
54,214.20
145,702.59 98%
External
works
10 2016 DACF
Construction
of 1No. 2 -
Unit
Classroom
Block with
ancillary
facilities
Nyagbo
Odumase
Eyramy
Lines limited
195,085.39 12
12th Oct.
2016
7th Jan.
2017
-
195,085.39 56% Roofing
11 2016 DACF
Construction
of 1no. CHPS
Compound
Woadze Manyawo
Co. Ltd
92,760.50 12
12th Oct.
2016
7th Jan.
2017
-
92,760.50 55% Roofing
12 2016 DDF
Construction
ot 1No. 10 -
seater Water
Closet Toilet
with ancillary
facilities
Ve - Koloenu Sam - Ans
Limited
186,493.69 12
12th Oct.
2016
7th Jan.
2017
-
186,493.69 0%
Yet to
start
9
13 2016 DDF
Construction
ot 1No. 10 -
seater Water
Closet Toilet
with ancillary
facilities
Ve - Wudome Sam - Ans
Limited
186,493.69 12
12th Oct.
2016
7th Jan.
2017
-
186,493.69 40% Lintel level
TOTAL (GHs)
1,490,426.75
432,458.20
1,057,968.55
S/N Year Source of
Funds
Project
Description
Project
location
Project
contractor Contract Sum
Contract
Duration
(Weeks)
date of
Award
Expected
Date of
Completion
Total
Amount
Paid
Total
Balance % Completion Remarks
1 2015 MP's CF
Construction
of Garage for
Fire Service
Ve - Golokwati Wil - Elik Co.
Limited
29,064.73 12
25th Sept.
2015
25th Dec.
2015
26,881.96
2,182.77 95%
External
works
2 2015 MP's CF
Construction
of office Block
for Fire Service
Ve - Golokwati Manyawo
Co. Limited
48,855.42 12
25th Sept.
2015
25th Dec.
2015
43,803.27
5,052.15 96%
External
works
3 2015 DACF /
JAPAN
Construction
and
Mechanization
of 1No.
Borehole
connected to
CHPS
Compound
Tafi Abuife
Manit
Construction
Limited
35,094.44 8
3rd Jun.
2015
3rd Aug.
2015
26,881.96
8,212.48 100% Completed
4 2015 DACF
Constructrion
of 1No. CHPS
Compound
Teikrom
Kascon
Brothers Co.
Ltd
230,814.59 12
5th Aug.
2015
5th Nov.
2015
189,180.68
41,633.91 80% Painting
10
5 2015 DACF
Constructrion
of 1No. CHPS
Compound
Sadzikope Redeester
Services
231,019.19 12
5th Aug.
2015
5th Nov.
2015
224,151.23
6,867.96 90% Painting
6 2015 DACF
Construction
of 1No. 12 -
Seater Vault
Chamber
Tafi Mador Sam - Ans
Limited
182,447.21 16
6th Aug.
2016
6th Dec.
2016
42,500.00
139,947.21 80% Painting
7 2015 DDF
Construction
of 1no. 3 - Unit
Classroom
Block, Office
and Store
Nyagbo Konda Brainsfield
Limited
192,782.15 12
10th Aug.
2015
10th Nov.
2015
143,926.96
48,855.19 75% Plastering
8 2015 DDF
Extension of
District police
Station
Ve - Golokwati
Royal
september
Limited
364,586.54 12
10th Aug.
2015
10th Nov.
2015
192,741.01
171,845.53 75% Plastering
9 2015 DDF
Construction
of 1No. 12 -
Seater Vault
Chamber
Nyagbo Sroe Brainsfield
limited
163,227.70 12
10th Aug.
2015
10th Nov.
2015
140,137.76
23,089.94 77% Painting
10 2015 DDF
Construction
of a police
post
Nyagbo
Gagbefe
Manyawo
Co. Limited
92,432.61 12
10th Aug.
2015
10th Nov.
2015
81,860.67
10,571.94 90%
Septic
tank
11 2015 DDF
Construction
of 1No. 5 -
Seater water
closet & 4 No.
bathrooms
Ve - Golokwati
Lorry Park
Sam - Ans
Limited
133,742.08 16
10th Aug.
2015
10th Dec.
2015
133,742.08
- 100% Completed
12 2012 DACF
Rehabilitation
of Office
Premises (DFO
/ Central
Adminstration
Block
Ve - Golokwati Wil - Elik Co.
Limited
99,388.82 12 2012
80,120.58
19,268.24 100% Completed
11
TOTAL (GHs)
1,704,066.66
1,325,928.16
477,527.32 100% Completed
12
2.0 CHAPTER TWO
2.1 CORE INDICATORS
GROSS ENROLMENT RATE ( GER) 2016 /2017
No.of
Schs.
School name Circuit Status Enrolment
Male Female Total
60 Kindergarten All Public 1969 1840 3809
58 Primary All Public 4447 4157 8604
45 Junior High All Public 1773 1613 3386
163 TOTAL 8189 7610 15799
2.2 REVENUE SECTOR
I. Total amount of internally generated revenue- GHS 125,055 .00
II. Amount of development partner and NGO funds contribution to DMTDP
implementation; GHS 136,805.85.
Iii .Percentage of projects and programs executed by the District Assembly
annually; 90.3
Percentage of youth and children engaged in sports activities; 4.5%
13
2.3 EDUCATIONAL, WATER AND SANITATION SECTOR
Facilities Ind.type 2013 2014 2015 2016
No. of 3 units classroom block
constructed.
0utput 2 2 1 3
No. of 2units classroom block
Constructed.
Output 2 2
No. of Police Post
constructed.
Output 1
exten
sion
1
No of W/C toilets constructed Output 2 3 1
No of Vault chamber toilet
con.
Output 2
No of CHPS compound const. Output 2 1
Proportion of feeder roads
rehabilitated.
Output 12km 15km 18km 46km
.
Total no. of capacity training
held
Outcome 2 1 2 2
Total no of borehole drilled. Output - 16 30
Percentage change in yield of selected crops, livestock and fish
S/N CROP Indicators
Type
Yield per
Hectare as at
Dec. 2015
Yield per
Hectare as at
Dec. 2016
Change in
yield per Ha
Percentage
change yield
per Ha
1 maize Output 1.60 1.20 -0.40 -25
2 Rice Output 2.80 3.00 0.20 7.14
3 Cassava Output 10.6 13.00 2.40 22.64
4 Yam Output 9.30 9.00 -0.30 -3.22
LIVESTOCK
\
S/N Type of Indicator
Type
Number of
animal. as at
Dec. 2015
Number of animal
as at Dec. 2016
Change in
Number of
animal.
Percentage
change
1 Goats Output 35,978 36,827 849 2.36
14
2 Pigs Output 1228 1,385 157 12.80
3 Sheep Output 14549 1,5147 598 4.11
BIRDS
S/N Type Indicator
Type
Number of
birds as at
Dec. 2013
Number of birds as
at Dec. 2015
Change in
number of
birds
Percentage
change
1 Local poultry Output 100,000 112,010 12,010 12.01
2 Exotic
poultry
Output 300 1,151 851 283
Hectares of degraded land
S/N Type of land Hectares degraded as at Dec. 2015 Hectares degraded as at Dec. 2016
1 Forest 25 25
2 Dry land 1500 1500
3 Wet land N/A N/A
4 Mining N/A N/A
Percentage change in post-harvest loss
S/N COMMODITY Indicator
Type
Percentage
loss as at
December
2015
Percentage
loss as at
December,
2016
Change in
percentage loss
1 Yam Output 60 60 0
2 Maize Output 35 37 2
3 Cassava Output 40 42 2
4 rice Output 25 26 1
Percentage of population with access to improve sanitation
I. Flush toilet = 24%
Ii. KVIP = 46%
Iii Household =7
15
3.0 CHAPTER THREE
3.1 DEPARTMENTAL PERFORMANS
3.2 Education Service.
Afadzato-South District Education directorate as it is today was carved out from the Hohoe Municipal and legally
backed and governed by two main Acts; Local Government Act, (Act 462, 1993 and PNDCL 327). It was established
by (L. I. 2079) and inaugurated on 28th June, 2012. The first District Education Director, Madam Sitsofe Amegboe
started her Educational business from 1st June 2013.The District office is currently housed in a temporary structure
belonging to Afadzato-South Health Directorate at Ve-Gbodome.
3.3 PROFILE OF DISTRICT DIRECTORS FROM 1ST JUNE, 2013 TO DATE
S/N NAME RANK PERIOD POSITION
FROM TO
1 Madam Setsofe Amegboe Director II 01/06/13 30/01/15 District Education Director
2 Mr. Henry K. Hevi Director II 30/01/15 05/06/15 Ag. District Education Director
3 Mr. Alex K. Godzi Director II 05/06/15 - District Education Director
3.3 ORGANISATION OF THE REPORT:
The information was sourced from EMIS, inspectorate reports, school monitoring reports and the Budget and Finance
Units of the district, District Circuit supervisors, School management Teams, District Assembly, Human Resource
Management and Development Unit of the District Education Office.
The total number of both public and private pre-schools is 71. Which represent an increase of 7.6% over the 2014/15
figure of 66. The number of public Kindergartens is 60 shows an increase of 3.4% compared to 2014/15 figure of 58,
whilst the number of private KGs saw an increase of 37.5% over the 2014/15 figure of 8 as indicated in the table above.
3.4 Five year trends of GER (total), NER (total) and GPI
16
The Gross Enrolment Rate (GER) for the year 2013/14 was 76.6%. In 2014/15 the GER increased from 76.6% to 79.3%
which shows an increase of 3.5%. In 2015/16 indicates a significant decrease of 4.6% (74.7%) the 83.6% target set was
not met.
Considering the Net Enrolment Rate (NER) in 2013/14 it stood at 55.2%. In 2014/15 the NER went down from 55.2%
to 47.4% which indicates a fall off rate of 7.8%. In 2015/16 the NER decreases further to 43.1%, the 47.6% target was
not achieved.
The Gender Parity Index (GPI) in 2013/14 the GPI was 1.0 and in 2014/15 it stood at 1.01 which shows the ratio target
of boy to girl was achieved comparing to the national target set at 1.0. In 2015/16 it went down to 0.98 which shows
a decline of 0.03.
Percentage of trained teachers in 2013/14 was 56.3%. The succeeding years saw an increase of 12.2% (68.5%) and
1.2% (69.7%) in the year 2014/15 and 2015/16 respectively.
3.5 Five year trends of PTR (public) and PCRR (public)
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
2011/12 2012/13 2013/14 2014/15 2015/16
GER 0.0% 0.0% 76.6% 79.3% 74.7%
NER 0.0% 0.0% 55.2% 47.4% 43.1%
GPI 0.00 0.00 1.00 1.01 0.98
GER
NER
GPI
17
3 .6 KINDERGARTEN
3.6 CAUSES OF THE CHANGES IN INDICATORS
I) The causes of the changes in GER and NER are due to the following reasons:
There was insufficient sensitization and material incentive by the collaborators of Education in the
district.
Three [3] of the Primary schools do not have Pre-Schools in the district. (
ii) With the GPI the changes caused was due to:
There was inadequate promotion of girl child education in the district which led to the change in
the ratio target of a boy to a girl.
Inadequate sensitization and motivation from the collaborators to the school community, the
head teachers and teachers.
iii) Considering the Pupil Teacher Ratio (PTR) the causes were:
High enrolment in the Public School for that matter high PTR indicating ineffective teaching and
classroom management.
0
5
10
15
20
25
30
35
40
45
50
2011/12 2012/13 2013/14 2014/15 2015/16
PTR 0 0 25 21 21
PCRR 0 0 46 42 38
PTR
PCRR
Touching on Pupil Teacher Ratio (PTR) for Public Pre-Schools, it indicates a constant decline. In 2015/16 the
target set was 24:1 and the national norm [25:1] for PTR was not met either.
The Pupil Classroom Ratio [PCRR] in public KGs shows a continual decrease of 4 [8.7%] in 2014/15 and 4[9.5%]
in 2015/16 respectively. Therefore the National Norm for application of Educational Resources [45 per
classroom] was not achieved.
18
Three 3 Pri ary S hools are ithout KG’s i the distri t.
ACTIVITIES TO IMPROVE THE TREND OF THE INDICATORS
Concentration of effort from the collaborators combined with sufficient sensitization.
Promotion of girl-child education in the district should be intensified.
Expansion of feeding programme to pre-school in order to achieve 100% and 1.0 target in GER and GPI
respectively in the district.
Motivation by Collaborators to head teachers and teachers to promote GPI in schools.
3.7 PRIMARY
Number of Primary Schools
TYPE OF
EDUCATION
NUMBER OF PRIMARY
2011/12 2012/13 2013/2014 2014/15 2015/16 % Change
PUBLIC 54 58 59 1.7%
PRIVATE 6 8 12 50%
TOTAL 60 66 71 7.6%
The number of public primary schools is 59 representing 1.7% when related to the 2014/15 figure of 58 as indicated
in the table above. The number of private primary schools is 12 showing
an increase of 50% when compared to 2014/15 figure of 8. Thus the total number of both public and private primary
schools is 71 representing 7.6% when related to the 2014/15 figure of 66.
19
3.8 Five year trends of GER [total], NER [total] and GPI
PRIMARY
The Primary Gross Enrolment Rate (GER) in 2014/15 was 63.8%, which represent 2.9% increase over 2013/14 figure
and remain same in 2015/16.
The Net Enrolment Rate (NER) In 2014/15 the NER shows a slide decrease of 0.8% [48.7%], whilst in 2015/16 it again
indicate a rise of 0.4% [49.1%].
Considering the Gender Parity Index (GPI) In 2013/14 and 2014/15 the GPI was stable at [0.95]. In 2015/16 it indicates
an increase of 0.02 [0.97]. The national target of GPI [1.0] has not been achieved.
0.0%10.0%20.0%30.0%40.0%50.0%60.0%70.0%80.0%90.0%
100.0%
2011/12 2012/13 2013/14 2014/15 2015/16
GER 0.0% 0.0% 60.9% 63.8% 63.8%
NER 0.0% 0.0% 49.5% 48.7% 49.1%
GPI 0.00 0.00 0.95 0.95 0.97
GER
NER
GPI
20
3.9 Five year trends of GAR [total], NAR [total] and Completion Rate at P6 [total]
PRIMARY
Looking at the Gross Admission Rate (GAR) in the year 2014/15 the GAR shows a significant increase of 5.5% [68.0%];
whilst in 2015/16 it saw a slight decline of 1.7% [66.3%].
Taking into consideration the Net Admission Rate (NAR) in 2014/15 it was 38.3%. The NAR has decreased to 17.7% in
2015/16 with a considerable vary of 20.6%.
The Completion Rate [CR] – in 2015/16 the completion Rate [CR] was 88.4% which has indicated a substantial increase
of 27.4% over the year 2014/15 figure [61.0%]
In view of percentage of trained teachers it was 85.5% in 2014/15. In 2015/16 it has declined slightly to 84.8% with
0.7% decrease.
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
2011/12 2012/13 2013/14 2014/15 2015/16
GAR 0.0% 0.0% 62.5% 68.0% 66.3%
NAR 0.0% 0.0% 36.5% 38.3% 17.7%
CR at P6 0.0% 0.0% 58.0% 61.0% 88.4%
GAR
NAR
CR at P6
21
3.8 Five year trends of PTR [public] and PCRR [public]
Taking into consideration the Net Admission Rate (NAR) in 2014/15 it was 38.3%. The NAR has decreased to 17.7% in
2015/16 with a considerable vary of 20.6%.
The Completion Rate [CR] – in 2015/16 the completion Rate [CR] was 88.4% which has indicated a substantial increase
of 27.4% over the year 2014/15 figure [61.0%]
In view of percentage of trained teachers it was 85.5% in 2014/15. In 2015/16 it has declined slightly to 84.8% with
0.7% decrease.
3.9 CAUSES OF THE CHANGES IN INDICATORS IN PRIMARY SCHOOLS
Though Capitation Grant and Feeding Programme were introduced to improve the GER and NER, there was a
trend of decline in GER and NER in the District.
Sufficient Sensitization and material incentives by the collaborators of Education in the district were
inadequate.
Support and effort of Head teachers and teachers were also inadequate.
The change in Gender Parity Indicator (GPI) was due to high FGER in the district.
Sensitization and Support for the Girl Child Education by Educational Collaborators were adequate.
Taking into consideration the Gross Admission Rate (GAR) and Net Admission Rate (NAR) there was no
improvement.
Though Percentage of Trained teachers has since increased, still there is lack of motivation and good conditions
of service and also the National Youth Employment programme (NYEP) teachers recruited in the Educational
system.
0
5
10
15
20
25
30
2011/12 2012/13 2013/14 2014/15 2015/16
PTR 0 0 25 22 23
PCRR 0 0 28 26 29
PTR
PCRR
22
3.1 .0 CAUSES OF THE CHANGES IN INDICATORS IN PRIMARY SCHOOLS
Though Capitation Grant and Feeding Programme were introduced to improve the GER and NER, there was a
trend of decline in GER and NER in the District.
Sufficient Sensitization and material incentives by the collaborators of Education in the district were
inadequate.
Support and effort of Head teachers and teachers were also inadequate.
The change in Gender Parity Indicator (GPI) was due to high FGER in the district.
Sensitization and Support for the Girl Child Education by Educational Collaborators were adequate.
Taking into consideration the Gross Admission Rate (GAR) and Net Admission Rate (NAR) there was no
improvement.
Though Percentage of Trained teachers has since increased, still there is lack of motivation and good conditions
of service and also the National Youth Employment programme (NYEP) teachers recruited in the Educational
system.
3.1.1 ACTIVITIES TO IMPROVE THE TREND OF INDICATORS
Enrolment drives must be strengthened in the District to improve GER, FGER, PTR, GAR, FGAR and GPI.
Provision of food ration to Primary School pupils must be maintained and expanded to all the schools in order
to improve GER, GAR and GPI in the district.
Strengthening PTA, SMCs and Girl Clubs in the schools in the district.
The persiste e of egati e per eptio of pare ts a out their daughter’s edu atio , though redu i g, still needs to be changed.
The introduction of the capitation grant needs to be maintained and increased to mitigate poverty in the
society.
Provision of motor-bikes and vehicles in order to, improve monitoring and supervision of schools during school
visits.
Collaborators of education are recommended to play specific roles to promote and sustain GER, GAR and GPI
in basic education.
Pupil Classroom Ratio [PCRR]: in the public Junior High Schools the PCRR has remained same [23] in 2013/14 and
2014/15. In 2015/16 it has increased to 25 pupils per classroom. The national norm for application of Educational
Resources [1:45] has not been attained.
23
3.1.2 Five year trends of BECE Pass Rate [total/male/female]
JHS
The Percentage of BECE Pass Rate in 2013/14 stood at 47.2%. As shown above a steadily increase of 23.5% [70.7%]
was attained in 2014/15. In 2015/16 it has increased further to 76.2% [5.5%]. Though the target set at 76.5% was not
achieved, there is a stable growth.
Considering the percentage of Male and Female BECE Pass Rate, there was also significantly increase in the BECE Pass
Rate indicating 45.0% variation over the previous year for the male, whilst for the female counterpart it also saw
upward increase of 49.1%. In 2015/16 academic year as shown above, saw again stable growth of 5.6% increase for
male and that of the female stood at 5.5%.
3.1.3CAUSES OF THE CHANGES IN INDICATORS
Adequate sensitization and material incentives by the collaborators of Education has caused the NER to change
in the district.
Lack of Enrolment drive by collaborators in the district.
Though there was an increase in the capitation grant it is inadequate in order to promote education in the
district.
The changes in Gender Parity Index (GPI), Gross Admission Rate (GAR) and Female Gross Admission Rate
(FGAR) were due to:
Lack of sensitization and material incentives, inadequate support for the PTAs and SMCs,
La k of Girls’ Edu atio Week Cele ratio a d STMIE orkshops for pupils i the distri t. The cause in Pupil Teacher Ratio (PTR) was as a result of low enrolment in public and private schools and more
teachers including NYEP teachers were recruited into the system.
Lack of funds to run the STMIE clinics across all levels.
Motivation of teachers in the district by stakeholders and collaborators of Education has caused a rise in
percentage of trained teachers.
The higher performance in BECE in the district was due to adequate supervision, vigilance in performing of
duties by some head teachers and their teachers, drive on part of students, parental control, sufficient
conduction of BECE mock Examination for final year students in the District and also motivation.
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
2011/12 2012/13 2013/14 2014/15 2015/16
Total 0.0% 0.0% 47.2% 70.7% 76.2%
Male 0.0% 0.0% 25.8% 70.8% 76.4%
Female 0.0% 0.0% 21.4% 70.5% 76.0%
Total
Male
Female
24
3.1.4 . ACTIVITIES TO IMPROVE THE TREND IN INDICATORS OF JHS PERFORMANCE
Adequate sensitization and material incentives must be put in place by collaborators in the district in order to
improve the GER and NER.
There must be a provision of food ration and scholarship to Junior High School pupils in order to improve GER.
Strengthening of PTAs and SMCs, ele ratio of girls’ edu atio eek a d o du ti g of STMIE orkshops for pupils regularly in order to boost the GPI, GAR and FGAR in the district.
There is the need for retention of trained teacher in the district by motivating them.
The persistence of egati e per eptio of pare ts a out their daughter’s edu atio , though redu i g, still needs serious attention.
The introduction of capitation grant needs to be maintained and increased to mitigate poverty in the society.
Funds must be made available for the sustainability of STMIE clinics across all level in the district.
To improve the BECE performance in the district there must be serious supervision, non performing heads and
teachers must be brought to book, and parents must be advice to take serious control of their children,
sufficient conduction of BECE Mock Examinations for students who are in their final year in the District.
3.1. 5. SCHOOL MANAGEMENT COMMITTEES [SMC]
Percentage of public schools with functional School Management Committee [SMC] stood at 74.6% with
primary schools whilst in junior high schools it was 60.5% respectively. The SMCs both primary and junior high
schools have been properly established with representation as required.
59 Primary schools representing 100% and 43[100%] Junior High schools respectively produced School
Performance Improvement Plans [SPIP];
It was well produced but not being implemented effectively.
The SMCs played their roles in the production of the SPIP effectively but needs to be strengthened at
implementation and evaluation stages.
In order to strengthen SMCs and the production of SPIPs the Head teachers/Mistress and members of SMCs
has to be trained annually and given recognition in the form of Citation.
3.1.6.SCHOOL OPERATIONAL BUDGETS [CAPITATION GRANTS]
The money received per male and female pupils was woefully inadequate for the manning of the basic schools.
Especially schools with low enrolment are disadvantaged.
The guidelines on spending the grants were well outlined and clear to the understanding of Head teachers and SMCs
The financial reporting system was sufficient to track the spending made by the schools, but was somehow complex
to some of the heads. Therefore INSETs are required.
The School Operational Budget has improved the quality of all the public basic schools in the District.
3.1.7. DISTRICT EDUCATION OVERSIGHT COMMITTEE
The appointment of Hon. Angela Alorwu-Tay in January 2012 led to the formation of a new District Education Oversight
Committee. The inauguration Meetings was held on 29th of Nov. 2013. Below is the current list of committee members.
25
Membership of the Committee is as follows:
NAME OF MEMBERS DESIGNATION POSITION
Mrs. Angela Alorwu-Tay District Chief Executive (DCE) Chairperson
Mr. Alex G. Godzi District Director of Education (DDE) Secretary
Mr. Edmund Batse Asst. Director Supervision(GES) Recording Secretary
Dr. Goerge Nyako District director, Health Service (DHS) Member
Togbe Ayidzoe IV Traditional Ruler Member
Mr. Nana Mansu Social Welfare Member
Mr. Maxwell Anku NAGRAT Member
Comprehensive inspection was conducted in three [3] schools each in all the eight [8] circuits totaling 24 visits.
The key issues reported by the supervisors from these visits are under mentioned;
Parents inability to provide the needs of their wards
Non availability of some essential text books, syllabuses, furniture situations in some schools
Poor work output of some teachers
Declining interest of some parents in the development of their school infrastructure
How chiefs and elders could institute bye-laws to curb students/pupils attending wake-keeping, videos in the
evenings/nights.
3.1.8.The key issues that schools and School Management Committees fed back to the District circuit
supervisors are;
o Nonperformance of some teachers
o Disobedience of some students/pupils
o Non availability of some text books, TLMs.
o Insufficient furniture in the classrooms
3.1 .9 . Measures or responds to be taken on the above issues by the District Education Office are as
follows;
Parents are advised to provide willingly and timely the basic school needs of their wards
Since Information, Communication and Technology [ICT] is now the order of the day there must be a serious
need for all staffs of Ghana Education Service to have the skills of using computers.
There is the need for orientation for some of the officers who are in the realm of affairs to enable them do
their work more effectively and efficiently
The need for addressing Role conflict at the Education Directorate is of paramount.
3.2.0. Prioritize Staffing Requirement
Recruiting and training of members of District Teacher Support Team [DTST]
A Trainer of Curriculum leaders in Basic schools is needed
Training on Lesson Observation Sheet
Orientation of Newly Trained Diploma Teachers
26
3.2.1 Equipment Needs:
Computers and its accessories/printers must be provided in all the offices needed
Office furniture
Projectors
Flip chart
Folders
Pens and pencils
Jotters
3.2.2. Recurrent Budget Needs:
Maintenance of equipment [computers]
Means of transport for officers
Regular fuel for circuit supervisor and other officers using motor bikes
Travelling & Transports [T&Ts]
stationery
3.2.2 .TEACHER DEMAND AND SUPPLY
Pupil Teacher Ratio by Cluster
CIRCUIT
SY 2015/2016
LEVEL
KG PRIM JHS
Have 20 21 14
Leklebi 27 20 10
Liati 31 24 11
Logba 21 23 10
Nyagbo/Tafi 20 27 11
Ve North 17 22 10
Ve South 18 24 9
Weto 23 22 8
The Table above shows teacher demand and supply for the school year 2015/16 in the various circuits in the District.
To bridge the gaps of the PTR among clusters there must be redistribution of teachers in the District, though the
national norm for PTR at all the 3 levels are not being met.
3.2.2. Study Leave of Teachers [Public]
Level
Total No. of
teachers
No. of Teachers in paid
study leave
No. of teachers in
study leave without
pay
Total No. of
teachers on
duty
KG 182 - - 182
PS 382 5 - 377
JHS 341 5 - 336
SHS 164 - - 164
27
The total number of teachers who took paid study leaves is 10, which comprised 5 Primary teachers and 5 Junior high
teachers respectively, whilst for Kindergarten and Senior high schools there was no teacher who took paid study leave
in the year 2015.
Some Teachers relax and often put aside the new ideas, models, innovations learned
Lack of motivation and incentive to heighten the morale of teachers to implement the INSET programme to
fullest degree.
The facilitators of the programme perform with meager or without allowances.
Solutions:
Enough fund to be released for effective and prompt monitoring and evaluation
Teachers account for the lessons learned when they are being promoted
Motivation for teachers who implement the new ideas, lesson in their teaching/learning process
Motivation for the facilitators should be seriously looked at
3.2.3 . PUNCTUALITY AND ABSENTEEISM
Attendance
Pupil
Expected
Actual
%
Attendance
KG
KG1 39780 23651 59
KG2 27880 19852 71
Total 67660 43503 64
PRIMARY
P1 30400 21742 72
Concerning the punctuality and absenteeism on the part of pupils, the table above shows a sample survey on
attendance of pupils in November, 2015.
At the Kindergarten level the total percentage of attendance was 64, primary level indicates 73 and that of JHS level
stood at 77, showing school attendance among pupils in the district is encouraging.
Absenteeism on the part of teachers
No data to comment on.
Lateness to school on the part of pupils/students
This was due to some students walking long distances to school
Accessibility to water sometimes causes pupils/students to get to school late
Too much household chores also caused some of the pupils/students to be late to schoo
28
4.0 DEPARTMENT OF SOCIAL WELFARE AND COMMUNITY DEVELOPMENT. INTRODUCTION The Department of Social Welfare and Community Development are decentralized Departments under the District Assembly. VISION The vision of the department is to take the lead in integrating the disadvantaged, vulnerable and the excluded in the main stream development. MISSION The Department seeks to work with people in their communities to improve their social well-being through promoting development with equity for the disadvantaged, vulnerable and the excluded.
4 .1 EXECUTIVE SUMMARY
Fifteen (15) child welfare and maintenance cases were received out of which eleven (11) have been treated and four (4) are pending. A total of One Hundred and Three Thousand, Six Hundred and Fifty Five Ghana Cedis (GHS103,
655.00) was disbursed to One Hundred and Ninety Two (192) applicants during the year under
review.
A total of fifty two (52) students who had their student loan forms endorsed by the DCC and
Presiding Member for the 2014/2015 and 2015/2016 academic years are currently on the students’ loan.
The 40th to 45th Cycle LEAP payments were made during the year under review. A total of Nine Hundred and Twenty Three (923) people including Three Hundred and Sixty Eight (368) males and Five Hundred and Fifty Five (555) females benefited from the Free National Health Insurance Registration and Renewal as part of LEAP benefits. The Department organized an Educational Campaign on Child Labour in six communities.
Four (4) Day Care Centers and two orphanages were visited and supervised during the year under
review.
The Department in collaboration with the Centre for National Culture and Tourism formed the
Afadzato South District Youth Choir and Cultural. The Afadzato South District Youth Choir and
Cultural Troupe participated in the Regional National Festival of Arts and Culture at Nkwanta
South on the 20th of September, 2016.
The Department organized a two-day training workshop for 26 women group leaders on basic
business principles and management focusing on raising and maintaining a working capital,
portfolio management and customer care services.
Formation of District Water and Sanitation Team and their first visit to the sixteen communities that
benefited from water provided by the Church of Jesus Christ of Latter Day Saints
29
4.2 PROGRAMME PERFORMANCE
COMMUNITY CARE DISBURSEMENT OF DISABILITY FUND A total of One Hundred and Three Thousand, Six Hundred and Fifty Five Ghana Cedis (GHS103,
655.00) was disbursed to One Hundred and Ninety Two (192) applicants during the year under
review.
4.3 STUDENT LOAN APPLICATION
A total of fifty two (52) students who had their student loan forms endorsed by the DCC and
Presiding Member for the 2014/2015 and 2015/2016 academic years are currently on the students’ loan.
4.4 FAMILY WELFARE
Fifteen (15) child welfare and maintenance cases were received out of which eleven (11) have been treated and four (4) are pending. The various communities visited were educated on issues of the rights of the child as enshrined in EDUCATIONAL CAMPAIGN ON CHILD PROTECTION
Beneficiary Communities
# Community Number Sensitized Total Female Male
1 Liati – Central 70 = 67% 35 = 33% 105
2 Leklebi Duga 49 = 60% 33 = 40% 82 3 Leklebi Agbesia 68 = 60% 27 = 40% 68 4 Liati – Soba 46 = 54% 39 = 46% 85 5 Liati – Peterkope 27 = 59% 19 = 41% 46 6 Kpeve – Tornu 64 = 57% 48 = 43% 112 Total 352 = 61.97% 216 = 38.03% 498
4.5 Community Sensitization
The child Protection Committee of the Afadzato South District embarked on a Sensitization Tour in the six selected communities from 12th December, 2016 to 19th December, 2016.
The Children’s Act, 1998 (Act 560). The sensitization was focused mainly on the following issues.
i. Definition of child ii. Welfare principle iii. Non – discrimination iv. Right to name and nationality v. Right to grow up with parents vi. Parental duty and responsibility vii. Right to parental property viii. Right to education and well – being ix. Right to social activity x. Treatment of the disabled child xi. Right to opinion xii. Protection from exploitative labour xiii. Protection from torture and degrading treatment xiv. Right to refuse betrothal and marriage
30
xv. Penalty for contravention
Questions and concerns raised at the various places visited were answered by Committee members. The people were also advised to refer cases to the Department of Social Welfare and Community Development so they could be addressed.
4.6 VISITS AND SUPERVISION OF DAY CARE CENTERS AND ORPHANAGES
Day Care Centre’s
The Department visited four (4) Day Care Centers during the third quarter on Wednesday 13th
July, 2016 and Tuesday 26th July, 2016 respectively and on 29th December, 2016 in the fourth
quarter of the year under review. The purpose of the visits was to supervise the activities of the
day care centers.
Age range of pupils: 1 – 5 years
The table below shows the day care centers visited and their numerical strength
# School Date of visit Sex Total
Boys Girls
1 Deladem Day Care Centre, Ve –
Gbordome
13th July, 2016
and 29th December, 2016
17 23 40
2 Deladem Day Care Centre, Ve – Deme
13th July, 2016
and 29th
December,
2016
15 20 35
3 Deladem Day Care Centre, Tafi –
Atome
13th July, 2016
and 29th
December,
2016
11 13 24
4 Have Gborxome EP Nursery
26th July, 2016 and 29th December, 2016
48 63 111
Grand Total 91 119 210
General observations
i. Well-arranged classrooms. Classroom environments are okay. ii. There were Teaching learning materials for children iii. Playing ground for kids. iv. Toilets and urinals for children v. Sitting and writing units vi. Sleeping units for children vii. Hand washing bowls
4.7 Orphanages
The Department Embarked on two separate one day visits to the Eugemot Orphanage at Ve -
Koloenu and the Volta Home also known as Ve – Deme Orphanage. The first visit was on 20th
May, 2016 and the second one was made on 30th December, 2016.
31
The purpose of the visits was to supervise the works of the orphanages and offer professional
advice where necessary.
To help improve on sanitation issues at the two homes, classrooms, urinals, toilets, dormitories
and the general compounds at the two homes were inspected. Generally, there has been an
improvement on sanitation issues.
The following record books were also inspected at the two homes. These books are:
i) Admission Book
ii) Attendance Book
iii) Family Reintegration Records Book
iv) Record Books of families of children
4.8 LIVELIHOOD EMPOWERMNENT AGAINST POVERTY (LEAP) ACTIVITIES IN THE DISTRICT
The table below shows the beneficiary communities in the district and the number of beneficiaries. # Community Number of beneficiaries 1 Liati Teikrom 7 2 Logba Alakpeti 17 3 Koloenu 12 4 Tafi Atome 44 5 Leklebi Liata 4 6 Ve Deme 8 7 Heme 1 8 Abayeme 33 9 Gagbefe 2 10 Agodome Kowu 32 11 Logba Andokope 7 12 Liati Soba 13 13 Liati Dalekpedzi 19 14 Liati Peterkope 1
15 Liati Agboglidome 1 16 Logba Klikpo 3 17 Logba Hoglikope 14 18 Logba Dufi 3 19 Liati Tadzi 10 20 Liati Torgbenu 15 21 Liati Central 12
22 Liati Avetome 1 23 Have Central 8 24 Golokuati 9 25 Leklebi Worbe 35 26 Agate 29 27 Ando 20 28 Nyagbo Sroe 2 29 Kpeve Tornu 13 30 Woadze 8 31 Leklebi Duga 3
32
32 Sadzikope 12
Total 398
4.9 NHIS REGISTRATION FOR LEAP BENEFICIARIES
Aside the cash grant, all LEAP beneficiary households are entitled to Free National Health Insurance Registration and Renewal. This exercise was carried out in the district from 8th to 20th August, 2016. A total of Nine Hundred and Twenty Three (923) people including Three Hundred and Sixty Eight (368) males and Five Hundred and Fifty Five (555) females benefited. Four Hundred and Two (402) of the total number was new registrants and the remaining Five Hundred and Twenty One (521) are renewals. The aim of this exercise is to give the LEAP beneficiaries and their households’ access to health care.
4.1.0 Qualification for the Free NHIS Exercise
1. Those who do not have the card at all
2. Those who have but expired
3. Those who have it but will expire in the three (3) months
4.1.1 LEAP PAYMENT DATES IN THE YEAR UNDER REVIEW
# LEAP Cycle Date of payment 1 40th 28th and 29th January, 2016 2 41st 6th and 7th April, 2016 3 42nd 2nd and 3rd June, 2016 4 43rd 4th and 5th August, 2016 5 44th 20th and 21st October, 2016 6 45th 24th and 25th November, 2016
4.1.2. COMMUNITY DEVELOPMENT
4.1.3 FORMATION OF AFADZATO SOUTH DISTRICT YOUTH CHOIR AND CULTURAL TROUPE
As a way of contributing to the development of the Afadzato South District, the Department in
collaboration with the Centre for National Culture and Tourism formed the Afadzato South District
Youth Choir and Cultural Troupe.
The formation of the District Youth Choir and Cultural Troupe is to help promote the spirit of
voluntarism, project tourism and culture as well as help unearth the musical talents of the youth in
the district.
The initiators of this idea, Charles Ganyo Seyeme, a Service Person and Nana Apetorli Kwaku Mansu, a Community Development Officer, seek to bring expertise from the Department of Social Welfare and Community Development and the Centre for National Culture and Tourism for that common goal of social development.
33
4.1.4 REGIONAL NATIONAL FESTIVAL OF ARTS AND CULTURE (NAFAC)
The Afadzato South District Youth Choir and Cultural Troupe participated in the Regional National
Festival of Arts and Culture at Nkwanta South on the 20th of September, 2016. The two groups
lifted the image of the district high with their spectacular performances. Eleven (11) districts
participated in this programme.
4.1.5 TRAINING OF 26 WOMEN GROUP LEADERS ON BASIC BUSINESS PRINCIPLES AND MANAGEMENT
Contemporary businesses are faced with lots of challenges some of which are saturated markets,
financial gap and other managerial related issues. As a result, business owners need skills and
knowledge in these areas to be able to run successful businesses. Due to this, the Department of
Social Welfare and Community Development deemed it necessary to organize and train women in
basic principles to augment government’s effort in building the capacity of women through trade.
The training was organized on 5th and 6th December, 2016 at the District Assembly.
In all, twenty six (26) women group leaders were selected throughout the District. The training was
focused on:
1. Raising and Maintaining Working Capital
2. Portfolio Management
3. Customer Care Service
4.1.6 VISITS MADE BY THE AFADZATO SOUTH DISTRICT WATER AND SANITATION TEAM
The Church of Jesus Christ of Latter Day Saints agreed to provide sixteen (16) communities with
water as a way of contributing their quota to the development of the Afadzato South District.
After almost one year down the line, all the sixteen communities except two (Goviefe Dudome and
Nyagbo Fiape), can boast of using their facilities and are grateful to the church of Latter Day Saints
and the District Assembly for giving them life (water).
In order to help maintain the facilities in the various communities, a Four – Man District Water and
Sanitation Team (DWST) was established with representatives from the Works Department,
Department of Social Welfare and Community Development and the District Environmental Health
and Sanitation Unit.The DWST has its functions as follows:
1. To provide technical advice to the community WATSAN Committees on water and
sanitation facilities.
2. Supervise water supply, sanitation facilities and hygiene education activities in the
communities.
3. Ensure that proceeds from the sale of water are deposited at the bank and disbursed
properly.
4. Monitor and audit the account of WATSAN Committees from time to time.
5. Ensure the sustainability of water facilities by way of proper maintenance.
6. Hold meetings with the WATSAN Committees in the various communities.
The DWST made their first visit to the various communities from 19th May, 2016 to 29th June,
2016.
During this visit, WATSAN Committee members were introduced to a new reporting format of
which copies would be made available to them.
34
Committee members were asked to secure visitors book and open files for keeping their records.
Also, they were asked to meet and come out with their vision and mission statements as well as
short term and medium term plans with regard the facilities they have and the way forward. This is
to encourage and empower each community expand what has been provided them. In other
words, it is to help them gradually become self-reliant in the area of water and sanitation and also
develop the culture of maintenance. The short term and medium term plans are to be made ready
during the next visit of the District Water and Sanitation Team so that necessary inputs can be
made.
The table below shows the list of the Committee Members:
# Name Position Contact 1 Christian Agboada District Works Engineer - Chairman 024 383 7141
2 Timothy Abewobu Chief Environmental Health Assistant 055 318 0250 3 Israel Avorga Engineer in charge of water 024 253 7190 4 Nana Apetorli K. Mansu Community Development Officer 024 442 2 458
. 4.1.6 .GHANA SCHOOL FEEDING PROGRAMME
4.1.7 Introduction
The Afadzato South District has 26 schools that are beneficiaries of the Ghana School Feeding Programme.
The 25 schools have been categorized into 7 Cluster of Schools and 8 individual Schools.
The Schools are;
16. Kpeve-Old Town D.A. Primary, Kpeve Tornu Salvation Army Adigbo L/A Primary.
17. Have R.C. Primary, Ando No.1 E.P. Primary, Have Alavanyo D/A Primary
18. Logba Alakpeti D/A A&B Primary
19. Leklebi Fiafe D/A primary/KG. Leklebi Agbesia E.P. Primary, Leklebi Dafor D/A Prim.
20. Ve-Gbodome R.C. Primary Ve-Deme E.P. Primary
21. Agate E.P. Primary
22. Liati Dafornu R.C. Primary, Liati Wote E.P. Primary
23. Woadze E.P. Primary
24. Goviefe Todzi E.P. Primary
25. Tafi Atome R/C Primary
26. Nyagbo Sroe E.P. Primary
27. Nyagbo Odumase Basic
28..Nyagbo Gagbefe D/A Basic
29. Goviefe Kou E.P. Primary
30. Ve-Koloenu R.C. Ve-Koloenu E.P. A & B
The introduction of the Ghana School Feeding Programme in these Schools has helped in sustaining
enrolment and increase
in the enrolment figures over the years. This is a great achievement for the District in the field of education
especially in the Basic School level.
4.1.7 Enrolment Figures
The District has a total number of six thousand and twenty nine school children who are being feed every
school day under the Ghana School Feeding Programme. Out of this two thousand eight hundred and ninety
seven are girls and three thousand one hundred and thirty two are boys. The boys represent 51.95% as
against 48.05% of girls.
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4.1.8 Implementation of the Feeding Programme
The implementation of the Ghana Schools Feeding Programme in the Afadzato South District has been a
very successful one. The successes amidst many other challenges could be attributed to the commitment of
the caterers and the District Assembly as a whole.
4.1.9 Accessibility of Potable Water
Observation was that many of the schools did not have potable water. In some places the only
Source of water was the stream which had almost dried up. In a few places the schools had
Polytanks for storing rain water but with the inception of the harmattan water has been a major challenge.
4.2.0 District Implementation And School Implementation Committees
District Implementation and School Implementation Committees are both functioning.
4.2.1 Hygiene
All the caterers had hygienic cooking environment. This was possible because all the caterers
have cooks and other helpers who were always at post to execute their duties. The schools on the
other hand provided bowls of water with soap for hand washing of which is commendable.
4.2.2 Rice and Cooking Oil Allocation
The caterers were supplied with one hundred and forty eight (148) bags of Buffer stock rice and
Seventy six gallons 25kgg cooking oil.
Eleven caterers were also supplied with Deep Freezers on hire purchase.
4.2.3 Payment To The School Feeding Caterers
A total of Two Hundred and Fifty Three Thousand, Three Hundred and Forty Five Ghana Cedis
Ninety Pesewas (GH¢253,345.90) was received as transfers to the GSFP and paid to the caterers.
This amount represents 58.72% of the Budgeted figure GHS 431413.00.
4.2.4 Challenges And Constraints
The following challenges have affected the implementation of the Ghana School Feeding Programme in the
District:
1. Delay in the release of funds to the caterers. This situation mostly puts undue
pressure on the caterers financially therefore making it difficult for the caterers
to render their services effectively.
2. Some of the Schools cooked irregularly in the first term of the 2015/2016 academic year. It
was observed that some of the kids would take permission to go and eat but would not return
after the second break,. This had a negative effect on academics as the head teachers
complained
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4.2.5. ENVIRONMENTAL HEALTH UNIT
This report is about activities carried out by the Environmental Health and Sanitation Unit during the year
2016
4.2.6 ACTIVITIES UNDERTAKEN DURING THE YEAR.
4.2.7 DOMICILES INSPECTION
House to house inspection was carried out during the year of which the public was educated on how to keep
their surround clean, keeping animals not to stray and personal hygiene, environtal sanitation, keeping their
already prepared food from dust and flies . Also emphasise was laid on hand washing with soap under
running water.
4.2.8 WASTE MANAGEMENT.
Waste management is mostly done by Zoom Lion staff and supervised by Environmental Health unit
in the Assembly. The Zoom Lion staff sweep, collect and transport refuse to the final disposal site.
So far Ninety (90) domestic dust –bins have been distributed to households for collection of refuse
for finally dispose of by Zoom Lion.
4.2.9 FOOD HYGIEN
Food and Drink sellers were educated on how to keep their wares safe from contamination by flies and dust. They were also educated on keeping their homes clean since that is where they prepare the food before selling to the general public. Furthermore, they were told to wash their hands whenever they visit toilet
4.2.0 STRAY ANIMALS ARREST.
Control of stray animals is the duty of environmental officers, even though the unit is not well
equipped to carry out this duty we are doing our best to control the manner in which some people
allows their animals roam about throughout the day to avoid zoonotic diseases.
4.2.1 COMMUNAL LABOUR ACTIVITIES
Communal labour activities is ongoing in the district. Various communities in the district organized
their own communal labour in collaboration with the Assembly persons and environmental health
officers in the various Area councils.
4.2.2 COMPOSITION OF WATER AND SANITATION COMMITTEE.
Water and Sanitation committee were formed in the various communities that have water system for effective management of water resources
4.2.3 SCHOOL HEATH ACTIVITIES
School health education activities also went on in the district. The aim is to alert pupils the
consequences of contracting diseases among themselves.
They were educated to wash their hand properly under clean running water before eating and after
visiting toilet.
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4.2.4 ACHIEVEMENT
1 .Final refuse dump has been push for more refuse to be dumped.
2 The Assembly bye-law has been gazetted
3. Water and Sanitation Committee was finally formed.
4.2.5 CHALLENGES
1. Lack of means of mobility for effective supervision and monitoring of staff.
2. No slaughter house in the district.
3. No regular T&T paid to the field workers
4.2 .6 DEPARTMNT OF AGRICULTURE
INTRODUCTION: This report covers activities carried out in 2016.
WEATHER : A total of 52 wet days were recorded during the period.
In the second quarter of the year 15 wet days were recorded and most farmers took advantage of the rainfall and
seeded their field to maize and cassava, vegetables and other crops.
A total of 25 wet days were recorded during the third quarter of the year with September recording the highest
amount of rainfall . The weather was very conducive for minor season crop production. Most farmers took advantage
of the rainfall and seeded their field to maize and cassava, vegetables and rice.
In the fourth quarter of the year a total of 12 wet days were recorded during the period and October recorded the
highest amount of rainfall . The rainfall recorded during the fourth quarter was not good enough for crop production.
4.2.7 ACTIVITIES CARRIED OUT
The table below I shows activities planned and executed in 2016
S/N ACTIVITY ACHIEVEMENT REMARKS
1 Identify, update and disseminate existing
technological packages through home
and farm visits
A total of 460 farm and home
visits were made by Agric.
Extension Agents ( AEAs),this
includes 290 farm visits and 170
home visits
2 Intensify the use of mass communication
systems and electronic media for
extension delivery
This activity was not carried out
because of lack of funds.
3 Strengthen FBOs to serve as input and
service supply agents
21 FBOs in 21 communities were
trained in group dynamics by the
Agricultural Extension Agents.
4 Provide adequate and effective extension
knowledge in livestock management,
Routine disease surveillance for
zoonotic and other livestock
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record keeping and financial
management to men and women
farmers-
(Disease surveillance)
diseases were carried out by 10
AEAs in 60 communities during
the period.
5 Provide adequate and effective extension
knowledge in livestock management,
record keeping and financial
management to men and women
farmers(-treatment)
A total of 160 visits were made to
livestock farmers by 10 Agric.
Extension Agents (AEAs.)
6 Educate and train farm families on
appropriate food combination of
available foods to improve nutrition.
1260 farm families were
educated on the various classes
of food and their uses for good
health.
7 Intensify field demonstrations, field trips,
and study tours to enhance the adoption
of improved technologies with Block
Farm inclusive.
A total number of 17 field
demonstrations carried out in
cowpea, maize, rice, garden eggs
and cassava in eight(8)
communities to teach farmers
improved technologies in farming
8 Undertake training of AEAs based on
their needs assessment
The training need assessment
was conducted. It was found that
most of the Agric. Extension
Agents do not have adequate
skills in field demonstrations,
group dynamics.
9 Strengthen the plan implementation and
monitoring at district level
A total number of 230 monitoring
visits were undertaken by four
District Agric. Officers
The District Agricultural
officers do not have
adequate logistic support to
carry out effective
monitoring in the district.
10 Conduct annual crops and livestock
surveys
A yield studies for 8 crops were
conducted during the period and
the results are in table II below
11 Celebrate one National Farmers Day
Celebration.
National farmers Day Celebration
was held on 4th November, 2016
A total number of 20 farmers
were awarded in various
categories during the period.
TABLE II:PRODUCTION FIGURE, 2016
S/N CROP ACREAGE
CULTIVATED (Ha)
AVERAGE YIELD
Mt/Ha
PRODUCTION
(Mt)
1 MAIZE 10,000 1.20 12,000
2 RICE 5,000 3.00 12,500
3 CASSAVA 10,000 13.00 130,000
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4 YAM 1,500 9.00 13,500
5 COCOYAM 100 4.00 400
6 PLANTAIN 400 5.00 2,000
7 PEPPER 300 5.00 1,500
8 GARDEN EGGS 44 2.00 88
4.2. 8 CHALLENGES
1. Working funds released to the department during the period was inadequate to carry out its planned
activities more effectively and efficiently.
2. The staff do not have reliable means of transport to conduct their field activities
3. Inadequate office accommodation.
4.2.9 RECOMMENDATIONS
1. Adequate funds should be released on time to facilitate efficient and effective execution of the planned
activities.
2. The department should be provided with one 4x4 pick up for effective and efficient extension delivery.
3. 15 No. motorbikes should be provided to the staff for effective extension work.
4. A five-room office accommodation should be provided to the department to enhance its office work.
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5.0 CHAPTER FIVE
RECOMMENDATIONS AND CONCLUSION
5.1 Recommendation
The fourth quarter revenue target was exceeded by GH¢15,748.93 representing 68.98%. The revenue for the
quarter was GH¢38,580.88 representing 168.98% of the budgeted GH¢22, 8231.95.
The overall annual revenue performance for the period under review was GH¢141,043.74 representing
154.44% of the budgeted figure which is GH¢91,328.00 from the above, the revenue performance of the
Assembly is progression. It is therefore recommended that, the Assembly extend its IGF net to capture more
tax payers. The District is endowed with a lot of natural resources, most
of which are tourist potential sites. It is recommended that the district partner with private investors to develop
these sites to attract more tourists so as to improve the IGF Mobilization.
While the Assembly waits to develop its tourist sites management is encouraged to map up strategies to collect
more revenue from first quarter upwards in 2016. The Assembly should invest in revenue collection by
holding in-depth stakeholder consultation workshops with the local people prior to revenue collection exercise.
The Assembly is also encouraged to continue the use of its Program Based budget and Annual Action
Plan and Programmes.
Decentralized Departments are encouraged to submit their quarterly reports timely to enable the DPCU
Secretariat compile and submit its reports on time. A one day training workshop for all data management
officers in decentralized departments would help to enhance their report writing skills.
5.2Conclusion
Funding was identified to be a major militating factor against the effective implementation of programmes
and projects in the district.
The releases of the District Assembly’s Common Fund (DACF) was not regular, a situation which militates against effective implementation of projects and programmes.
However, when there is an improvement in the Mobilization of IGF, the pressure on the DACF is expected to
reduce subsequently.
