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CPS EMPLOYEE DATA ENTRY AND GENERATION OF FPU
1 • Employee Data Entry
2 • Posting of employees’ cps amounts against each Voucher
3 • Verification of Data
4• Deletion of Wrong Entries
5 • TEO Entry in FACTS
6• TEO Generation
7• FPU Report Generation
8• Posting of Cheque
1. Adding Employee Data
DEO Login
Select CPSIndividual Employee Related Enter Employee Details
Select Department
Select DDO
Enter DDO Registration Number given by NSDL – (format: TXX12345X)
Enter Name of the Employee
Enter Employee ID allotted by DTO – 7 digit number
Enter Date of Joining - Date of Joining should be greater than 31.08.2004 and less than current
date
Select whether PRAN Number allotted or not
If “Yes” Enter PRAN Number else system will generate a Temporary PRAN Number
2. Data entry of cps amounts of employees against each voucher (regular)
Select CPSRegular Posting Enter Employee Details
Select Department
Select DDO
Select Financial Year
Select Month
Select Voucher Number
Enter Amounts (regular, arrears) against each employee
Enter Pending amount if any and enter reason for the pendency.
Click Calculate Amount (amount should match the voucher amount)
Click Save
Data entry of cps amounts of employees against each voucher (arrears)
Select Department
Select DDO
Select Financial Year
Select Month
Select Voucher Number
Select Employee from the List
Enter Amounts (arrears) against each employee
Enter Remarks
Enter Pending amount if any and enter reason for the pendency.
Click Calculate Amount (amount should match the voucher amount)
Click Save
3. Verification of Data
Select CPSRegular PostingCPS Monthly Status Report
Select Financial Year
Select Month
Click Submit
Verify whether the Voucher Amount is tallied with amount of CPS amount
Difference must be zero
4. Deletion of Wrong Entries
Select CPSRegular PostingDelete Vouchers Data
Select Department
Select Financial Year
Select Month
Click Submit
Data will be displayed
Delete records which is are wrong
This process cannot be done if TEO is generated
5. Entry of TEO (FACTS)
Select Transactions TEO
Employee Contribution: 8342-00-117-00-04-001-000 (Debit)
Government Contribution: 2071-01-117-00-04-320-000(Debit)
Receipt Head: 8342-00-117-00-04-002-000(Credit)
6. Generation of TEO
Select CPSRegular Posting TEO Generation
Select Department
Select Financial Year
Select Month
Click Submit
Data will be displayed
See whether the Voucher amount and CPS Posted amount is same
Then Click on Open TEO Button to generate the TEO
Verify the Details
Save and take a print out
7. FPU Generation
Select CPSRegular Posting FPU Report
Select Department
Select Financial Year
Select Month
Click Submit
Data will be displayed
Download excel file
Upload in NSDL website
If file has been successful, note the NSDL Reference Number
Click the Generate FPU button (to tell the system that process is completed)
8. Posting of Cheque Details
Select CPSRegular Posting Cheque Posting
Select Department
Select Financial Year
Select Month
Click Submit
Data will be displayed
Enter PAO-ECheque Number
Select PAO-ECheque Date
Enter DDO Physical Cheque Number
Select DDO Physical Cheque Date
Enter NSDL Reference Number
Click Post Cheque button
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UPDATING TEMPORARY PRAN NUMBERS AND DATA
1• Verifying the Temporary PRAN Numbers
2• Updating Temporary PRAN Numbers to Permanent PRAN Numbers
3• Verifying Updated PRAN Numbers List
4 • Arriving TEO Amount
5 • Entry of TEO (FACTS)
6 • Entry of TEO Number and Amount
7 • FPU Generation
8 • Posting of Cheque
1) Verifying the Temporary PRAN Numbers
Select CPSTemp Prannos PostingTemp Prannos List
Select Financial Year
Data will be displayed
Click the Hyperlink(blue colored) to view individual details
2) Updating Temporary PRAN Numbers to Permanent PRAN Numbers
Select CPSTemp Prannos PostingUpdate Temp Prannos
Enter Employee ID
Click Submit
Data will be displayed
Enter PRAN Number (permanent)
Click Update button
3) Verifying Updated PRAN Numbers List
Select CPSTemp Prannos PostingUpdate Prannos List
Select Financial Year
Data will be displayed
4) Arriving TEO Amount
Select CPSTemp Prannos PostingTEO Generation of Temp Prannos
Select Department
TEO Data will be displayed
The TEO amount displayed here is to be posted in FACT-TEO
5) Entry of TEO (FACTS)
Select Transactions TEO
Employee Contribution: 8342-00-117-00-04-001-000 (Debit)
Government Contribution: 2071-01-117-00-04-320-000(Debit)
Receipt Head: 8342-00-117-00-04-002-000(Credit)
6) Entry of TEO Number and Amount
Select CPSTemp Prannos PostingTEO Generation of Temp Prannos
Select Department
TEO Data will be displayed
Enter TEO Number
Select Financial Year
Select Month
Take a Printout and click Save Button
Reprinting of TEO generated for PRAN Numbers updated from Temporary to Permanent
Select CPSTemp Prannos PostingReprint TEO Temp Prannos
Select Department
Select Financial Year
Select Month
Enter TEO Number
Click Submit
7) FPU Generation of for the data updated from Temporary PRAN Numbers to Permanent PRAN
Numbers
Select CPSTemp Prannos PostingFPU of Temp Prannos
Select Department
Select Financial Year
Select Month
Enter TEO Number
Click Submit
Data will be displayed
Download excel file
Upload in NSDL website
If file has been successful, note the NSDL Reference Number
Click the Generate FPU button (to tell the system that process is completed)
8) Posting of Cheque for the data updated from Temporary PRAN Numbers to Permanent PRAN
Numbers
Select CPSTemp Prannos PostingCheque Posting of Temp Prannos
Select Department
Select Financial Year
Select Month
Enter TEO Number
Click Submit
Enter PAO-ECheque Number
Select PAO-ECheque Date
Enter DDO Physical Cheque Number
Select DDO Physical Cheque Date
Enter NSDL Reference Number
Click Post Cheque button
Following screen will be displayed
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UPDATION OF PENDING AMOUNTS
Verifying Pending Amounts
Select CPSPending Amount Pending Amount Report
1• Verifying Pending Amounts
2• Updating of Pending Amount (after raising TEO for the
pending amount)
Select Financial Year
Data will be displayed
Click Hyperlink for detailed information
Updating of Pending Amount (after raising TEO for the pending amount)
Select CPSPending Amount Pending Amount Details/Upload
Select Financial Year
Select Month
Click Submit
Data will be displayed
Click on Voucher Number (Hyperlink)
Voucher data will be displayed
Enter Amount in Pending Uploaded box
Enter Reason
Click Update button
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