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Advance Payroll w/ Prevailng WageBronwyn Betts
What We’ll Cover Today• AP Integration• 941 Deposit Posting• PR Control File Settings• Payment Groups• Employer Contributions• Customized Employee Lists• Timecard Genie and Importing TCs• Adjustment Genie• Extra Burden• Prevailing Wage Set Up/Issues
• Set up specific miscellaneous deductions• Confirm vendor set up with default G/L #• Always check pre-check A/P integration• A/P Control File for payment description• Voiding P/R checks with A/P integration
P/R & A/P Integration
2941 Deposit Posting• Create a specific G/L Journal (i.e. “941”)• Go to P/R, Maintenance, Tax Table, Federal
to set up.• Run 941 Report for check date. Click [Post]
button and G/L journal entry will be automatically posted.
• Still call in your taxes to the gov’t
3P/R Controls• “General” tab - required area & general• “Sequence” tab • “Checks” tab• “Reporting” Tab• Payment Groups• “Misc” tab
Payment Groups
• Set up in the Control File• Set up in the Timecard Genie• Proof your pre-check registers!!!
5ER Contributions• 401K/Pension Matches• Health Care ER Contributions• (Optional) W2 Box 12 Worksheet
6Custom ListsAllow you to create an employee list that includes or excludes an item entered on the Employee Maintenance Record.
• Create list in to Tools, Genies, Data, Employee List
• To run the list:• Go to P/R, Maintenance, Employee• Click on “List”• Change List Type to “Custom”• Choose custom report name
7Timecard Genie
• Create timecard(s) to suit your needs• Genie is divided in 3 sections: Pallet,
Header, Body (Detail)• Tab Order/Protect/Field Size/Alignment
Button• Payment Group in Header
Importing Timecards
• How to import• Know where your .csv file is located• Go to your timecard and click [Import]• Adjust info as needed and click
through• Et voila! The info is there as if you
typed it!
Time Keeping Software ProductsFoundation Mobile
www.foundationsoft.com
Data-Maxx
www.data-maxx.net
Heavy Job
www.hcss.com
Econz Wireless
www.econzwireless.comdf
PosData
www.posdata.com
TimeClock
www.timeclockplus.com
ExakTime
www.exaktime.com
About Time Technologies
www.abouttimetech.com
mJobTime
www.mjobtime.com
Xora
www.xora.com
8Adjustment Genie• Used to correct single or group current
adjustments as you are doing current payroll• Used to correct single or group history
adjustments• Once entered, can be seen or edited through
Enter Current Adjustments or Enter History Adjustments windows, respectively.
9Extra Burden• Extra Burden is over and above the normal
calculated Six Normal Burdens• FICA/FUTA/SUTA/WC/ER Contr/Union Fringes• Can be % or amount/hour.• Can hit G/L and/or J/C• Can be filtered by Company, Trade, Employee,
Cost Code, Department, Union
10Prevailing Wage
Prevailing Wage• Prevailing wage is created as a “Pseudo”
union, using most of the same set ups.• Rate table• Set up Benefit Type (if applicable)• Fringe earn code• Deduction/Fringe• Attaching P/W Union to a Job
Prevailing Wage
Base Rate for one trade $25.00Fringe paid to the employee $5.25Total P/W Rate $30.25
Hours Worked vs Hours Paid
HOURS WORKED Wages @ $25/hour Fringe @ 5.25/hour
Wages REG = $ 1,000.00 OT = $ 187.50
Fringe REG = $ 210.00 OT = $ 26.25
(Example: 40 hours REG and 5 hours OT) HOURS PAID Wages @ $25/hour Fringe @ 5.25/hour
Wages REG = $ 1,000.00 OT = $ 187.50
Fringe REG = $ 210.00 OT = $ 39.38
Prevailing Wage w/Reduction Factor
Base rate for one trade $25.00
Fringe paid to the employee $5.25Reduction factor ($3.00)Fringe paid to the employee $2.25
Total P/W rate $27.25
Prevailing Wage w/Reduction Factor
• Can be set as an hourly rate or explained as the actual benefits through prevailing wage employee
P/W – Reporting
• Typically Certified PR reports• Can Use Union Summary Report
Certified Payroll Reports using Benefit Types
• Each certified report • Benefits determined on “Option” tab• Hourly fringe rate detail
Questions
Thank You!