Adult Education and Family Literacy Guidelines Program ...· Adult Education and Family Literacy Guidelines

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Adult Education and Family Literacy

Guidelines Program Year 2018-19

For services offered with the following funding:

Pennsylvania Act 143 of 1986, Title 24, Chapter 31 Adult and Family Literacy Education Act

Workforce Innovation and Opportunity Act of 2014, Title II (Federal Adult Education and

Family Literacy Act)

July 2018

COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF EDUCATION

333 Market Street Harrisburg, PA 17126-0333

www.education.pa.gov

Commonwealth of Pennsylvania Tom Wolf, Governor

Department of Education Pedro A. Rivera, Secretary

Office of Postsecondary and Higher Education

Noe Ortega, Deputy Secretary

Bureau of Postsecondary and Adult Education

Division of Adult Education Amanda Harrison, Chief

The Pennsylvania Department of Education (PDE) does not discriminate in its educational programs, activities, or employment practices, based on race, color, national origin, [sex] gender, sexual orientation, disability, age, religion, ancestry, union membership, gender identity or expression, AIDS or HIV status, or any other legally protected category. Announcement of this policy is in accordance with State Law including the Pennsylvania Human Relations Act and with Federal law, including Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990. The following persons have been designated to handle inquiries regarding the Pennsylvania Department of Educations nondiscrimination policies: For Inquiries Concerning Nondiscrimination in Employment: Pennsylvania Department of Education Equal Employment Opportunity Representative Bureau of Human Resources 333 Market Street, 11th Floor, Harrisburg, PA 17126-0333 Voice Telephone: (717) 787-4417, Fax: (717) 783-9348 For Inquiries Concerning Nondiscrimination in All Other Pennsylvania Department of Education Programs and Activities: Pennsylvania Department of Education School Services Unit Director 333 Market Street, 5th Floor, Harrisburg, PA 17126-0333 Voice Telephone: (717) 783-3750, Fax: (717) 783-6802 If you have any questions about this publication or for additional copies, contact: Pennsylvania Department of Education Bureau of Postsecondary and Adult Education 333 Market Street, 12th Floor, Harrisburg, PA 17126-0333 Voice: (717) 772-3737, Fax: (717) 783-0583 www.education.pa.gov All Media Requests/Inquiries: Contact the Office of Press & Communications at (717) 783-9802

Revised July 2018 1

Contents

100 General Information ......................................................................................................... 6

101 Purpose of Funding ......................................................................................................... 6

101.1 Federal ..................................................................................................................... 6 101.2 State ......................................................................................................................... 6

102 Statutory State-Level Requirements ................................................................................ 7

102.1 Federal ..................................................................................................................... 7 102.2 State ......................................................................................................................... 7

103 Non-duplication of Services ............................................................................................. 7

104 Application Procedures .................................................................................................... 7

200 Program Operations ........................................................................................................ 8

201 Board of Directors ........................................................................................................... 8

202 Health, Safety, and Accessibility ...................................................................................... 8

203 Eligible Adults .................................................................................................................. 8

203.1 Federal ..................................................................................................................... 8 203.2 State ......................................................................................................................... 8 203.3 F-1 Visa .................................................................................................................... 9

204 Program Staffing ............................................................................................................. 9

204.1 Program Administrator .............................................................................................. 9 204.2 Student Support Coordinator ...................................................................................10 204.3 Classroom Instructor ...............................................................................................10 204.4 Data Quality Specialist ............................................................................................10 204.5 In-House Professional Development Specialist .......................................................10 204.6 Distance Learning Liaison .......................................................................................10 204.7 Tutor Coordinator ....................................................................................................11

205 Program Accountability ...................................................................................................11

205.1 Data Collection, Entry, and Reporting (Reference Policy C.130) .............................11 205.2 Contracted Enrollment .............................................................................................11 205.3 Program Performance .............................................................................................12 205.4 Responsibilities of the Main Grantee in a Consortium..............................................12 205.5 Monitoring and Evaluation of Adult Education and Family Literacy Programs ..........12

205.5.1 Desk Monitoring ...............................................................................................13 205.5.2 Monitoring Visits ...............................................................................................13

300 Program Services ...........................................................................................................13

301 Student Orientation ........................................................................................................13

301.1 Program Overview ...................................................................................................13 301.2 Barrier Screening ....................................................................................................14 301.3 Initial Transition Goal Setting ...................................................................................14 301.4 Intake ......................................................................................................................14

Revised July 2018 2

301.5 Assessments ...........................................................................................................14 301.6 Referrals to the Distance Learning Project ..............................................................15

302 Student Support Services ...............................................................................................15

302.1 Student Support Coordinator ...................................................................................15 302.2 Barrier Support ........................................................................................................16 302.3 Transition Support ...................................................................................................16

400 Instruction .......................................................................................................................16

401 Quality of Instruction .......................................................................................................16

402 Instructional Requirements .............................................................................................16

402.1 Instructor Preparation Time .....................................................................................16 402.2 Language of Instruction ...........................................................................................17 402.3 Minimum Hours of Instruction ..................................................................................17 402.4 Occupational/Vocational Training ............................................................................17 402.5 Student Attendance .................................................................................................17 402.6 Standards-Based Instruction ...................................................................................17 402.7 Career Pathways .....................................................................................................17 402.8 Lesson Plans ...........................................................................................................18 402.9 Learning Difference Materials ........