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Adobe PDF Workflow
Documents for Kuali Rice
May 19th, 2009
Aaron Godert
Manager, Enterprise Integration
Cornell Information Technologies
Overview• Enhancement built by Cornell for Kuali Rice• Allows for workflow documents to “wrap”
editable Adobe Acrobat PDF forms• Uses existing workflow (KEW) and application
development framework (KNS) features of Rice• Lowers the barrier to entry for creating workflow
documents; empowers campus
How it Works
PDFAdobe
Acrobat Pro
PDFAdobe
Acrobat Pro
KEWWorkflow
Config
KEWWorkflow
Config
FunctionalPerson in Unit
Kuali RiceConfig
Mgr/Devand/or
Tech-savvy Person in
Unit
Business Reasons• Quickly convert small paper based business
processes to workflow documents• Eliminate the need for programmer resources;
enable non-techies• Leverage existing commodity software (Adobe)• Achieve rapid exposure and wide-spread
adoption across Cornell• Cost-benefit: cheap to build the feature (60
hrs); cheap to build each form (8 hrs – 24 hrs)
Technical Benefits• Deployed in real-time; no system downtime
– PDF forms displayed in real-time; can live on owner’s web server simply as .pdf files pulled in as a URL
– Workflow configuration can be updated in real-time• Person building the PDF is closer to users; decompose
the development process• Tech-savvy people (not programmers) can build these in
hours and deploy out for testers• Data in form is sent to KEW; standard workflow rule
processing can occur
Risks and Limitations• Relying on commodity software
– Compatibility issues for browsers– Upgrades
• Limited functionality– Read-only after submission– Understanding boundaries– Control expectations
Looking Ahead• Piloting at Cornell starting mid-June
– Work out the kinks– Document
• Intend to bring to the Application Roadmap Committee (ARC) and the Technology Roadmap Committee (TRC) as an enhancement and contribution back to the Foundation