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City of Dundas

Administrator/Clerk’s Report City Council Meeting, March 23, 2015

To: Mayor and Council From: John M. McCarthy Date: March 20, 2015

Presentation

Green Team: Waste Management will be presenting a check for $398.00 to James Gang Wrestling for the collection of 26.54 tons of cardboard and paper to be recycled for the period October to December 2014.

Consent Agenda

Waive Tort Limits: The City is in the process of renewing property and casualty insurance. State law places a limit on the amount of liability a city has from certain claims. Cities can purchase additional insurance, but must waive additional coverage on an annual basis.

Old Business

Storm Water Fee Appeal: Joel G. Schilling has submitted an appeal of the fees charged for storm water as permitted by Dundas City Code Title 5, Section 504.05. The appeal addresses two parcels owned by the Van Eckhout Family Trust. After a review in accordance with Section 504.09, the City Administrator makes the following recommendations: 1. The appeal for an adjustment in storm water fees for property 17.14.2.00.004 be denied. 2. A credit of $141.63 for fees already billed be approved for property 17.14.2.00.001

Resolutions

Resolution 2015 - 09 Amend 2014 Legacy Regional Park Grant Amendment: The City of Dundas is continuing to try to acquire the property necessary to complete portion of the Cannon River Regional Park which is located in Dundas. As part of the process of completing the grant associated with the Park, an amendment has been proposed which will change the allocation of funds. The City of Northfield has approved the amendment and I am recommending the City Council also approve. (Motion) Resolution 2015 - 10 Approve Barsness Consolidation: The Dundas Planning Commission held a public hearing on March 19, 2015, to consider an application by Isaac Barsness to consolidate three parcels into one larger parcel. The parcels included one on which the Barsness home is currently located and two parcels which are currently vacant. One of the vacant parcels is not buildable as it does not meet the current minimum size for a buildable lot in the subject zoning district and the other vacant parcel is primarily in the flood plain. The Planning Commission recommends approval of the consolidation. (Motion)

New Business

Purchasing Policy: The Finance and Legislation Committee met on March 16, 2015, and reviewed a proposed purchasing policy. The proposed policy addresses several concerns which have been recently discussed. One of the items addressed is the authority of staff to purchase goods and services which have been identified and provided for in the current budget. Dollar amount limits were arrived at by either applying state statutes or comparing to other communities purchasing policies. The Committee recommends approval of the Purchasing Policy. (Motion)

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LMC Annual Conference: The League of Minnesota Cities Annual Conference will be held on June 24 through 26 in Duluth. The conference begins on Wednesday afternoon and ends Friday afternoon. There is an additional pre-conference workshop for newly elected officials beginning on Tuesday, June 24th. Registration for the conference is $325 with the cost for a first time attendee being $125. Lodging is not included in the registration. Normal and customary expenses for council members and city administrator/clerk to attend are requested. (Motion)

Administrator’s Report. Major Fund Financial Report: The City’s General Fund operating expenditures for the first two months of the year are $121,536 or $12,798 more than last year. The year to date GF expenditures are 13.5% of the budget. This year’s expenditures and budget also include debt service for the 2013A bonds which provided partial funding for the new Public Safety/Public Works Department and the Depot Street Reconstruction Project. Water Fund revenue for the first two months of the year is $37,205 or $1,181 more than the same period last year. Water sales are down by $3,154. Water fund expenditures are $33,286 which is a decrease of $2,971 from last year. Sanitary Sewer Fund revenue is $60,432 or $4,273 less than last year. Usage charges are down $4,250. Sewer fund expenditures are $41,819 or $9,441 more than last year. Total fund balances as of the end of February are $2,520,149 which is $1,142,404 less than February of last year. When the amount dedicated for the construction of the Depot Street Project and the Public Safety/Public Works building is taken into consideration, the fund balance is only $106,186 less than the prior year.

Committees and Boards

Park & Recreation Advisory Board: P&RAB met on March10, 2015. Finance and Legislation Committee: The Finance and Legislation committee met and reviewed a purchasing policy, the 5-year plan, and electronic devices. Planning Commission: The Planning Commission met on March 19, 2015. The only item on the agenda was a public hearing for a consolidation of parcels submitted by Isaac Barsness. PCARD: The Dundas Planning Commission acting as the Planning and Zoning Authority in the Annexation Area met on March 19, 2015. The only item on the agenda was a public hearing and associated recommendation for a zoning code for the Annexation Area (ARD). Zoning Administrator McCarthy reviewed a memo prepared by planner Nate Sparks and the proposed code. Bridgewater Township Supervisor Kathleen Doran-Norton offered several comments. McCarthy addressed her concerns regarding solar energy production and lot splits during the discussion portion of the meeting. The Commission unanimously recommended the ordnance be considered for adoption at the April meeting. NAFRSJPB: The Joint Powers Board met on Thursday, March 19. The Board approved requesting funding up to $600,000 to purchase a new fire truck in 2016. UPRR Proposed Spur: Staff met with representatives from Rice County and Bridgewater Township to discuss mutual concerns regarding the proposed railroad spur. CSAH #1 Reconstruction Scoping: Rice County held the second of four scoping meetings to discuss the planned reconstruction of CSAH #1 between TH #3 and TH #246. Rail Safety: Governor Dayton has proposed funding rail safety improvements. The Governor’s proposal includes a small amount of funding for Dundas.

CITY OF DUNDAS COUNTY OF RICE

STATE OF MINNESOTA

RESOLUTION NUMBER 2015 - 08

A Resolution Supporting YMCA and Authorizing Use of the Pavilion at Memorial Park

WHEREAS, Northfield Area Family YMCA (“YMCA”) has summer programs for preschool children; and

WHEREAS, the YMCA has requested the City of Dundas allow a Preschoolers in the

Park Program and Wee Camp to be conducted in Dundas and allow use of the Memorial Park and the Pavilion; and

WHEREAS, the City Council of the City of Dundas believes it is a valuable program to

serve the community of Dundas;

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Dundas, Minnesota, permits the YMCA to use Memorial Park and the Pavilion from 9:30 a.m. to 12:00 p.m. on all Mondays for the period of June 8 to July 20, 2015 for the Preschoolers in the Park Program; and for four consecutive days from 8:00 a.m. to 12:30 p.m. for the Wee Program on June 22, 23, 24 and 25.

BE IT FURTHER RESOLVED, that the City does hereby waives any and all rental

fees for the use of the Pavilion at Memorial Park and instruct City staff to make the Pavilion available to the Northfield Area Family YMCA during the requested time period. ADOPTED by the City Council of Dundas, Minnesota, on this 23rd day of March 2015. CITY OF DUNDAS BY: ATTEST: _________________________ ________________________________ Glenn Switzer, Mayor John M. McCarthy, Administrator/Clerk Resolution 2015-08 ______________Switzer _____________Cruz ____________Fowler _____________Modory ____________Pribyl

Northfield Area FamilyYMCA 1501 Honeylocust Drive, Northfield, MN 55057

March 16, 2015

John McCarthy

City of Dundas

216 Railway Street North

Dundas, MN 55019

Dear Mr. McCarthy,

I would like to thank you and the City of Dundas for your previous support of the Northfield

Area Family YMCA’s Preschoolers in the Park program and Wee Camp offered in Dundas

Memorial Park the last two summers. It is my hope that we would continue to work together to

provide more summer programs for the youth in the surrounding areas

Preschoolers in the Park and Wee Camp participants have positive experiences in a wide array

of activities such as arts and crafts, large group games, organized play with peers, and free

play. Wee campers also gain hands-on knowledge of the many wonders of nature.

Please consider allowing the Northfield Area Family YMCA to use your facilities again this

upcoming summer at Memorial Park. Our Preschoolers in the Park Program would be held each

Monday from June 8 to July 20, 10:00 until 11:30 am, and the Wee Camp Program would be

held Monday through Thursday June 22-25 from 9:00 until 11:30 am.

The past two summers we were able to have acces to the pavilion in Memorial Park at no cost,

which greatly contributed to the success of the program by providing bathrooms and a place to

sit and work on arts and crafts.

I am hoping you will support our great programs again this summer. Please let me know if you

have any questions or would like any additional information about the programs. I am excited

about this continued partnership with the City of Dundas.

Sincerely,

Liz Cooney

Youth Development Program Director

Dundas City Council – March 23, 2015 Appeal of the Storm Water Fee and Recommendation of the City Administrator: RE: Appeal of storm water fees for properties in Dundas as submitted by Joel G. Schilling pursuant to Dundas City Code, Title 5, Public Works, § 504.05 Fees and Charges. Appeal: Joel G. Schilling, by letter to Dundas Mayor Glenn Switzer dated March 9, 2015 and appearance before the Dundas City Council on the same date, submitted an appeal to the storm water fees charged property owned by the Van Eckhout Family Trust. The properties, Rice County PID 17.14.2.00.004 and 17.14.2.00.001 were formerly owned by Schilling Land Management, L.L.C. Schilling has indicated he represents the Trust. Schilling also attached a letter to Dundas City Administrator John McCarthy, dated February 11, 2015 which provided additional information regarding reasons an adjustment to the fees should be considered. Process: Dundas City Code § 504.09 Adjustments to Charges list three criteria for consideration of an adjustment. Criteria (A)(2) and (A)(3) deal with Best Management Practices (BMPs). The appeal does not appear to request consideration of BMPs as a basis for the appeal. Criteria (A)(1) indicates “hydrologic response substantially different from the REF” can be used as a basis for an appeal. No information regarding hydrologic response is provided for 17.14.2.00.04. Schilling does provide what appears to be information regarding hydrologic response as it pertains to 17.14.2.00.001. The City Engineer is reviewing the information based on the applicability of Dundas City Code § 504.09(A)(1). Recommendation: Dundas City Code § 504.09(B) indicates adjustments “shall be made only after receiving the recommendation from the City Administrator,…”

1. PID 17.14.2.00.004: As no information required by §504.09(A) has been provided for this parcel, I recommend denial of the appeal for this property. 2. PID 17.14.2.00.001: Upon review, there appears to be two issues for this property.

a. Although not a criteria for adjustment, a review of the fee determination indicates the property was incorrectly categorized as Undeveloped (U) with a REF of 0.843. The correct zoning category for the property is Natural Resource Single Family (N) with a REF of 0.640. Recalculating the fee with the corrected REF results in a reduction of $283.25 in the annual fee. I recommend a credit of $141.63 be applied to the first ½ payment for the 2015 storm water fee for this property. b. Additional recommendation will be based on the City Engineer’s review.

CITY OF DUNDAS COUNTY OF RICE

STATE OF MINNESOTA

RESOLUTION NUMBER 2015 – 09

A Resolution Approving Legacy Park Grant Agreement Amendment #1

WHEREAS, the City of Dundas and the City of Northfield, Minnesota, have applied for a grant to purchase approximately 103 acres of land, construct a shelter, construct an access for fishing, and a portion of a trail; and

WHEREAS, it has come to the attention of the grantees that the monies allocated for trail construction cannot be used in conjunction with an existing trail grant; and

WHEREAS, a grant amendment permitting a reallocation of the monies and use of funds

for connections to the shelter and fishing access has been proposed; and WHEREAS, the City of Northfield has approved the proposed grant amendment by action at the regularly scheduled meeting of the Northfield City Council held on March 17, 2015; NOW, THEREFORE BE IT RESOLVED, that the Mayor and City Administrator/ Clerk for the City of Dundas are hereby authorized to apply for Amendment #1 for Grant Agreement PL13-001.

ADOPTED by the City Council of the City of Dundas, Minnesota, on this 23rd day of March 2015.

CITY OF DUNDAS BY: ATTEST: ________________________ ______________________________ Glenn Switzer, Mayor John M. McCarthy, Administrator/Clerk

Resolution 2015-09

___________Switzer _____________Cruz ______________Fowler _____________Modory ____________Pribyl

Rev. 6/11

Amendment # 1 for Grant Agreement PL13-001 Contract Start Date: 06/20/14 Total Contract Amount: $560,000.00 Original Contract Expiration Date: 06/30/16 Original Contract: $560,000.00 Current Contract Expiration Date: [IF APPLICABLE] Previous Amendment(s) Total: $ Requested Contract Expiration Date: [IF APPLICABLE] This Amendment: $ This amendment is by and between the State of Minnesota, through its Commissioner of Natural Resource (“State”) and Cities of Northfield and Dundas, 801 Washington Street, Northfield, MN 55057 (“Grantee”). Recitals 1. The State has a grant contract with the Grantee identified as PL13-001 Cannon River Regional Park to acquire approximately 103 acres along the Cannon River and develop a biking trail, picnic shelter and shore fishing area. 2. To amend the original agreement to delete the biking trail, add access walkways to the project scope and revise the

cost breakdown of the project components. The total contract amount remains $560,000.00, the grant amount remains at $408,000.00.

3. The State and the Grantee are willing to amend the Original Grant Contract as stated below.

Grant Contract Amendment

REVISION 1. “Grantee’s Duties” is amended to add: Grantee shall perform the following additional duties: Delete the development of a bike trail and add the development of access walkways. The cost breakdown of the project components is revised according to the Attachment A, attached. The total project cost is $560,000. The grantee must provide a nonstate cash match of at least $152,000.00. The grant amount remains at $408,000.00.

1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY

Individual certifies that funds have been encumbered as Individual certifies the applicable provisions of Minn. Stat. required by Minn. Stat. §§16A.15 and 16C.05. §16C.08, subdivisions 2 and 3 are reaffirmed.

Signed: _______________________________________ By: ________________________________________ (with delegated authority) Date: ________________________________________ Title: Deputy Director, Parks and Trails Division Grant Contract No: A-#78300, PO #3-56724 Date: ___________________________________________ 2. GRANTEE City of Northfield GRANTEE City of Dundas The Grantee certifies that the appropriate person(s) have The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. by applicable articles, bylaws, resolutions, or ordinances.

By: ____________________________________________ By: ___________________________________________ Title: ____________________________________________ Title: ___________________________________________

Date: ____________________________________________ Date: ___________________________________________

By: ____________________________________________ By: ___________________________________________

Title: ____________________________________________ Title: ___________________________________________ Date: _________________________________________ Date: ________________________________________

Attachment AProject Budget

Project Components

Northfield and DundasRecipient: City of

Cannon River Regional ParkPL13-001Grant:

Project Scope:Acquisition of approximately 103 acres along the Cannon River and development of accesswalkways, a picnic shelter and shore fishing area.

Grant Amount:

Acquisition +/- 103 Acres

$408,000

Access Walkways

Picnic Shelter

Fishing access

$448,500

$31,500

$70,000$10,000

Total Cost

Estimated Total Cost

$560,000

Notes / Conditions:A Phase 1 archaeological survey will need to be completed, review and approved prior to anydevelopment on the property.

Local Match:

Total Cost:$152,000

$560,000

CITY OF DUNDAS COUNTY OF RICE

STATE OF MINNESOTA

RESOLUTION NUMBER 2015-10

A Resolution Approving Barsness Consolidation of Three Parcels

WHEREAS, Isaac Barsness, 12 Hester Street East, Dundas, Minnesota, has submitted

an application to have three parcels consolidated into one parcel; and WHEREAS, the application included a survey and descriptions of the parcels to be

consolidated and a survey and description of the final parcel; and WHEREAS, the existing parcels were identified as Parcel A (17.10.4.75.008), Parcel

B (17.15.1.01.012) and Parcel C (17.15.1.01.013); and WHEREAS, on March 19, 2015, the Dundas Planning Commission held a properly

noticed hearing to review the application and receive public comment; and

WHEREAS, at the public hearing the Zoning Administrator made the following report:

1. Parcel A may not be a buildable lot due to flood plain restrictions.

2. Parcel B is not a buildable lot as it does not meet the minimum lot size for the Zoning District.

3. Parcel C, the only parcel with existing structures, is buildable. An existing structure encroaches on the setbacks with both Parcel A and Parcel B.

4. The proposed consolidation would correct current preexisting non-conforming conditions and would not cause any violations of the Zoning Chapter; and

WHEREAS, based on the report, the Zoning Administrator recommended approval of the proposed consolidation; and

WHEREAS, at the public hearing no one spoke in opposition to the consolidation;

and WHEREAS, the Dundas Planning Commission reviewed the record of the public hearing and discussed said record; and WHEREAS, based on the review, the Planning Commission unanimously recommends the Dundas City Council approve the proposed consolidation;

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of

Dundas, Minnesota, hereby approves the application submitted by Isaac Barsness to consolidate Parcels 17.10.4.75.008, 17.15.1.01.012 and 17.15.1.01.013 into a single parcel as shown and described on the survey prepared by Bohlen Surveying & Associates, dated October 22, 2014, and attached as Exhibit A; and

BE IT FURTHER RESOLVED, that the City Administrator/Clerk will submit the

new property description to Rice County to be properly recorded. .

ADOPTED by the City Council of Dundas, Minnesota, on this 23rd day of March 2015. CITY OF DUNDAS BY: ATTESTED TO BY: _________________________ ________________________________ Glenn Switzer, Mayor John M. McCarthy, Administrator/Clerk Resolution 2015-10 _____________Switzer ____________Cruz _____________Cruz ___________Modory ___________Pribyl

CITY OF DUNDAS POLICY TITLE PURCHASING POLICY EFFECTIVE DATE MARCH 23, 2015

PURPOSE The purpose of this policy is to establish the procedures for purchases made on behalf of the City of Dundas. This policy has the following objectives:

1. To ensure that purchases comply with Minnesota Statutes § 471.345 and all other applicable laws;

2. To ensure that taxpayers receive the lowest price and the best value for their tax dollars when the City purchases goods and services;

3. To provide clear and consistent guidelines for contractors to follow; 4. To provide clear and consistent guidelines for authorized City

employees/purchasers to follow; 5. To limit the discretion of City officials and thus limit the possibility of fraud

or favoritism. PURCHASING OVERSIGHT The City Administrator/Clerk is responsible for the overall purchasing function. Department Heads shall be responsible for purchasing items within their respective budgets. All contracts, bonds, and instruments of every kind to which the City is a party shall be signed by the Mayor and the City Administrator/Clerk on behalf of the City and shall be executed in the name of the City. All credit applications must be submitted to and approved by the City Administrator/Clerk. PURCHASING LEVELS Department Heads shall have the authority to authorize and/or approve purchases up to $500 based on appropriations contained in the City's Budget. The City Administrator/Clerk shall have the authority to authorize and/or approve purchases up to $5,000 based on appropriations contained in the City's Budget. Purchases that are greater than $5,000, or items not appropriated through the annual budget, must be approved by the City Council. CONTRACTING & PURCHASING A City entering into an agreement for the sale or purchase of supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property must abide by the statutes relating to contracting and bidding. Minnesota Statute §471.345 was established to provide dollar limits for all cities upon contracts which shall or may be entered into on the basis of competitive bids, quotations or purchase or sale in the open market. This statute puts the following basic requirements on cities (based on the estimated contract amount):

1. For amounts over $100,000 - sealed bids shall be solicited by public

notice in the manner and subject to the particular requirements of the City. The sealed bids shall be solicited by public notice and be kept on file. Approval is required by the City Council and City Administrator.

2. For amounts from $50,000 to $100,000 - sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file per Record Schedule for Minnesota Cities. Approval is required by the City Council and City Administrator.

3. For amounts under $50,000 – the contract may be made upon quotation or at the open market, in the discretion of the City. If the contract is made upon quotation it shall be based, so far as practical, on at least two quotations which shall be kept on file per Record Schedule for Minnesota Cities.

On all purchases that require obtaining bids or quotes, the “State Bids” obtained through the state’s cooperative purchasing program and the prices obtained through the U.S. General Services Administration (GSA) are considered to have met this requirement. When sealed bids are not required or used, and whenever it is reasonably practical and cost efficient, purchases will be made from Dundas businesses. The City has reasonable discretion in determining the lowest responsible bidder. Not only must a successful bidder submit the lowest bid price and substantially meet the terms and conditions of the specifications, the low bidder must be considered "responsible" and have the capacity to perform the proposed contract. "Responsibility" includes such considerations as the bidders' financial responsibility, integrity, ability, skill, and likelihood of providing faithful and satisfactory performance. There is more latitude in purchasing items of equipment not capable of exact specifications. In making such a purchase the City Council may exercise reasonable discretion in determining the lowest responsible bidder. The City Council may consider, in addition to the bid price, the quality, suitability, and adaptability of the article for its intended use. EXCLUSIONS FROM COMPETITIVE BIDDING REQUIREMENTS It is not legally necessary to advertise for bids for:

1. Professional services such as those provided by doctors, engineers,

lawyers, architects, accountants, and other services requiring technical, scientific, or professional training. Before contracting any professional service over $4,999, City Council approval is required. The City Council will decide if quotations or bids are appropriate even though not legally required;

2. The purchase or lease of real estate;

3. The purchase of non-competitive products patented or obtainable from only one source. Demonstration of this circumstance must meet statutory requirements for a "sole source vendor" purchase;

4. Purchases made in accordance with Minnesota’s Emergency Management Act

or during a declared local disaster emergency.

TRAVEL All expenditures for travel and training need prior approval by the Department Head. The Department Head shall verify the expenditure has been budgeted and the City Administrator/Clerk/Treasurer shall verify that sufficient funds are available. INVOICE APPROVAL Department Heads shall review all invoices for expenditures in their departments and verify the validity of the charges. Department Heads shall sign invoices after ascertaining the goods or services have been delivered to the City in the quantities listed and the amounts charged are correct. The packing list or other documentation of receipt should be attached to the signed invoice. Certain invoices are excluded from Department Head review and approval. These include monthly invoices which are allocated to departments based on employee costs or other factors, e.g., health insurance, life insurance, dental insurance, and payroll. However, if unusual or non-recurring charges appear on any of these invoices, Department Head approval should be obtained prior to processing. All purchases/payments shall be reviewed and ratified by the City Council at their regular meeting before payments are released. Payments will only be made from the original invoice; payments from statements are not allowed. Employee reimbursements must be submitted on the approved form and must be signed by the employee and the Department Head. All non-mileage reimbursements must have the original receipts attached. INTERNAL CONTROLS The primary basis for the City's system of internal control is the City's annual budget. The budget, as adopted by the City Council, serves as the basis for the City's spending for that year. The appropriate level of responsible official must approve any expenditure over budget. Also, any expenditure that would utilize money budgeted from one area of a department budget for another purpose must be communicated by that Department Head to the City Administrator for his/her verbal approval. In addition, all purchase orders and invoices presented for payment must be approved by the appropriate Department Head or Supervisor and reviewed for reasonableness and proper account coding by the Finance Department. Adopted by Dundas City Council March 23, 2015.

2015 LMC Annual ConferenceIt All Adds Up!

June 24-26—Duluth Entertainment Convention Center, Duluth

REGISTER NOW! (Link to: https://mylmc.lmc.org/ebusiness/ProductCatalog/Product.aspx?ID=2361)

Not all conference events are created equal. Join us in Duluth this summer where you’ll discover infinite ideas and create new connections!

This year’s program will focus on ways to meet cities’ most critical challenges, including formulas for successfully maintaining and upgrading infrastructure, skills and tools to snuff out incivility in our communities, and ways to connect with and support employees, colleagues, and residents from all generations. We’ll also explore how evolving technology, legal, and environmental issues impact the day-to-day-operations of cities. Choose from more than 25 breakout sessions on the pluses and minuses of social media, strategies for designing smart telecom and development agreements, city’s role in solar power and climate adaptation, and many more! Finally, tell us what issues concern you most and vote on topics you want to discuss with your colleagues during Friday’s roundtables.

Engaging Sessions + Valuable Connections = League of Minnesota Cities 2015 Annual Conference

Participate in this unique, one-stop shop conference to:

Hear inspiring keynote sessions that will reignite your passion for public service and help you work more effectively across generations.

Sharpen your interpersonal and leadership skills.

Explore critical issues facing cities like engaging the next generation and fostering civility.

Discover how to tackle challenging, costly infrastructure projects in a sustainable way.

Find out what happened during the legislative session and the impacts on cities.

Consider the latest, cutting-edge ideas and new-and-improved ways to do the day-to-day work of cities at numerous breakout sessions.

Get big ROI (Return on Involvement) with highly interactive learning formats that lead to new connections and discoveries.

Network both formally and informally with colleagues and vendors from around the state.

Position your community to thrive into the future.

BROCHURE (pdf) (Link to: http://www.lmc.org/media/document/1/2014acbrochure.pdf) Get all the information on this year’s conference in one easy-to-print piece!

CONFERENCE OVERVIEW (Link to: http://www.lmc.org/page/1/AC2015-Overview.jsp) Learn more about the workshops and sessions offered this year.

KEYNOTE SPEAKERS (Link to: http://www.lmc.org/page/1/AC2015-KeynoteSpeakers.jsp) Following the success of last year, get inspired by two keynote speakers. Opener Steve Gross will explore nurturing passion and optimism in challenging times, while closer Hannah Ubl will delve into how to connect with employees, colleagues, and residents from all generations.

PRICING & REGISTRATION(Link to: http://www.lmc.org/page/1/AC2015-Pricing.jsp) These conference registration fees include admission to all conference sessions, networking, and meal events. Preconference workshops and lodging are not included in these fees.

Page 1 of 22015 LMC Annual Conference

3/20/2015http://www.lmc.org/page/1/ac2015.jsp

HOTEL INFORMATION (Link to: http://www.lmc.org/page/1/ac2015-hotel.jsp) Reserve your hotel room by May 23.

Your LMC Resource

For questions:Contact Jamie OxleyTraining Program Assistant(651) 281-1250 or (800) 925-1122joxley@lmc.org (Link to: mailto:joxley@lmc.org)

Billing/Cancellation PolicyAll cancellation requests must be submitted via email or fax by 4:30 p.m. on June 10, 2015, and are subject to a $50 handling fee. After that date, you will be billed at the full conference rate; no refunds will be made. If you cannot attend the conference, you are welcome to send a substitute.

Your invoice will be sent as a PDF attachment to the confirmation email you receive after you register online; please pay from that invoice.

Page 2 of 22015 LMC Annual Conference

3/20/2015http://www.lmc.org/page/1/ac2015.jsp

DUNDAS PARKS & RECREATION ADVISORY BOARD REGULAR MEETING MINUTES Tuesday, March 10, 2015 7:00 P.M.    CITY HALL  

 UNOFFICIAL MINUTES Present:  Ashley Gallagher, Lee Skaar, Deb Mikulecky, Chad Pribyl  Absent:   Emily Zimmer, Gordon Kelly, Matt Detert Staff:       City Administrator John McCarthy  CALL TO ORDER Roll Call/Notification of Quorum ChairPribyl opened the regular meeting of the Dundas Parks and Recreation Advisory Board at 7:05p.m. at Dundas City Hall.  Roll call taken; a quorum was present.  Approval of Agenda Motion  by  Skaar,  second  by Mikulecky,  to  approve  the  agenda with  the  addition  of  item  for Old Business  of  Cannon Regional  Park Update  and  item  for New Business  of  Flower  Planters.   Motion Carried Unanimously. (MCU)  Approval of Minutes Motion by Gallagher, second by Mikulecky, to approve the minutes of February 10, 2015. MCU.  OLD BUSINESS Easter Egg Hunt Candy has been ordered at a cost of $256 noting there are 3,650 pieces.  Date for stuffing the eggs was set for March 28 at 10:00 a.m. at Chad Pribyl’s house.  The Easter Egg Hunt on April 4 starts at 10 a.m. with members arrive to arrive at 9:00 a.m.   Chair Pribyl will talk with Glenn Switzer for sound system, and Member Deb will get the costume to Chad.  Sport Court Tabled.  Little Lending Libraries Member Skaar will cut pieces for the library units and will ask for help with assembly.  Cannon Regional Park City  attorney  authorized  increase  in  offer  of  $37,000,  but would  allow  for  cheaper water main  on shorter route.  No final sale has been made.  NEW BUSINESS Pancake Breakfast June 27th Member Gallagher will  not  be  participating  in  the  Pancake  Breakfast  event  for  June  27th;  however, Mikulecky will be able to help.  Need to check into storage at new Public Works Building for Park Board supplies.  Will serce pancakes from 8:00‐10:30 a.m. or until supplies run out.  Annual Parks Cleanup City wide clean up  is Saturday, May 2nd.   Annual Park Clean Up scheduled  for Saturday, April 18th at 9:00 a.m. at Memorial Park.  Will be advertised in the Dundas Messenger.  Re‐scheduled Park Priorities walk from May 9 to before/after/during the clean up. 

 Green Team Selection Motion by Gallagher, second by Skaar, to select St Dominic’s for Waste Management Green Team for April‐June 2015 and Northfield Swim Club  for  July‐Sept 2015.   MCU.   Need  to change application  to indicate  that  all  tax  forms must be  turned  in with  application  in order  to be  considered by  the Park Board.  Adopt‐a‐park Renewals Deputy Clerk Ripka will send out letters to current sponsors asking them to contact the City if they want to opt out.  Also include information on the April 18th annual park clean up.    Flower Planters Purchasing a  few  large planters  for downtown Dundas was discussed with Member Skaar to  look  into cost of planters.  ITEMS FOR APRIL 14, 2015 MEETING Trail landscape plan update Kiosk sign update Sport court Little lending libraries Egg hunt review Pancake breakfast Spring park clean‐up  Flower planters  ADJOURNMENT Motion by Skaar, second by Mikulecky, to adjourn the regular meeting at 7:58 p.m.  MCU  Submitted by:            Attest:    ___________________________      ______________________ Ashley Gallagher, Acting Secretary      Chad Pribyl, Chair   

Northfield Area Fire & Rescue

Unpproved Minutes of the February 19, 2015 Board Meeting

Members Present: Bollinger, Castore, Drenth, Liebenstein, Scherer, Street, Switzer,

Members Absent: Graham

Ex-officio Present: Anderson, McCarthy, Nelson, Franek, Haggenmiller Ex-Officio Absent: Edwards

Others present: Machacek

The meeting was convened at 9:00am by the Chair.

Approve Agenda: The meeting agenda was approved with no changes. Approve Minutes: The minutes were approved with editorial changes.

Audit Report: Tom Olinger, of Abdo, Eick, and Meyer, reviewed the 2014 Audit Report. There were no findings. The audited balance as of December 30, 2014, was $51,437. Mr. Olinger will inform the Finance Committee of any new relevant GASB pronouncements. Chief’s Report: Chiefs report was presented by Gerry Franek; no special issues were noted.

Finance Committee: The Finance Committee agreed to have a $200. petty cash fund. Motion: The Board approves disbursements batch #10. Motion by Liebenstein and seconded by Bolinger. The vote was unanimous.

Motion: The Board approves the Purchasing Policy, as recommended by the Finance Committee. Motion by Street and Seconded by Scherer. The vote was unanimous.

Personnel Committee: The Personnel Committee will be meeting next week.

Facility Committee Report: The Board discussed the Facility Committee’s recommendation on proceeding with the study. Motion: The Board accepts the recommendation of the Facilities Committee to hire DJ Medin Architects, Inc., within 60 days to determine feasibility and cost for expansion and remodeling of the Fire Station. The projected cost is $38,000.; this is comprised of a bid of $27,770. from DJ Medin, estimated land survey costs of $5,000., and contingency funding of $5,230. Motion by Bolinger and seconded by Street. The vote was unanimous.

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Capital Equipment Committee: Brian Redfield was going to present the Capital Equipment plan though was called away, so the plan will be presented at the March meeting. Legal Representation: The Board received three responses for its request for quotes: 1) David Ludescher, 2) Hvistendahl, Moersch, Dorsey, and Hahn, and 3) Lampe Law Group.

Motion: The Board selects Lampe Law Group to provide legal representation. Motion by Street and seconded by Liebenstein; the vote was unanimous.

Administrative Items:

The cost of shifting the wall in the conference room is estimated at $6,881. and will be done as soon as the Northfield City Council approves the change. We will have a sample of the proposed logo for the next meeting.

The Chair adjourned the meeting at 10:30 a.m.

Minutes recorded by Charlene Hamblin.

___________________________________________ _______________________________________ Chair Chief

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John McCarthy

From: Dornfeld, Joanna (GOV) <Joanna.Dornfeld@state.mn.us>Sent: Wednesday, March 18, 2015 9:31 AMTo: Dornfeld, Joanna (GOV)Subject: Governor Mark Dayton Rail Proposal to Fund 75 Railway Safety Improvements

Seventy-Five Railway Safety Improvements Funded in Governor’s Proposal

Proposal would require railroads to help pay for railway safety improvements across Minnesota

  ST. PAUL, MN – Seventy-five railway safety projects – at Minnesota’s most dangerous and congested rail crossings – would be completed statewide, if a proposal from Governor Mark Dayton is passed this session. Governor Dayton today revealed a comprehensive list of those specific projects, which were compiled by experts at the Minnesota Department of Transportation and chosen based on their levels of danger and congestion. Governor Dayton’s railway safety proposal would invest $330 million over the next ten years in the construction of safer railroad crossings across Minnesota, and provide additional bonding dollars to fund four major grade separations in Coon Rapids, Moorhead, Prairie Island, and Willmar. The plan would implement new quiet zones in communities located along busy rail lines, provide better training for emergency managers and first responders, and hire a new Rail Office Director who would position the state to play a larger role in addressing freight rail service and safety issues throughout the state. If passed, Governor Dayton’s plan would also provide local governments the resources they need to respond to local infrastructure needs caused by increased railway traffic. By modernizing property taxes paid by railroads, the proposal would provide $45 million every year for cities, counties, and townships to fund their own local priority rail infrastructure improvements. A comprehensive list of how much new railway safety funding each city, county, and township would receive under the Governor’s plan is available online. “Over the last year, I have traveled across Minnesota and seen firsthand the very serious and costly challenges that increased rail traffic have thrust upon our communities,” said Governor Dayton. “Minnesotans did not cause these disruptions; they are not responsible for the endless barrage of dangerous cargo being shipped through their communities every day. The railroads responsible for these problems have a responsibility to pay for these essential safety improvements.”

What the Proposal Would Deliver

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The Governor developed his railway safety proposal after holding seven railway safety meetings across Minnesota, hosting a railway safety summit last fall, and conducting a statewide survey gathering the input of local community leaders. His recommendations are based on the input of Minnesotans, emergency managers and first responders, and experts at the Minnesota Department of Transportation. Specifically, the proposal would deliver:

Four Major Grade Separations – When the Governor introduces his bonding proposal later this month, it will include funding for four major grade separations in Coon Rapids, Moorhead, Prairie Island, and Willmar. Improvements at these rail crossings, which are heavily congested and considered particularly dangerous, are urgently needed and require major investments.

Another 71 Infrastructure Improvements Statewide – The Governor’s proposal would also fund 71 additional railway safety improvements at rail crossings across Minnesota. A comprehensive list of these projects, which were chosen by MnDOT experts based on their levels of danger and congestion. A comprehensive list of those projects is available online.

Better Training for First Responders – In order to adequately prepare for potential derailments or railway disasters, the Governor’s proposal would fund additional training measures for first responders and emergency managers across Minnesota. Specifically, this would include the construction of a new multifaceted training facility at Camp Ripley, which would simulate response scenarios related to the transportation and storage of hazardous materials, including Bakken oil.

More Quiet Zones – The Governor’s proposal would also provide funding to help establish new quiet zones in communities located along busy rail lines.

A New Rail Office Director – The proposal would hire a new Rail Office Director who would position Minnesota to play a larger role in addressing freight rail service and safety issues in the state. This would allow accelerated and expanded delivery of grade crossing safety improvements, expanded rail safety inspection, and enforcement of rail safety regulations and rail planning.

How the Proposal is Funded The Governor’s proposed railway safety improvements would be funded through the following measures:

Assessments on Class I Railroads – The proposal would implement a $33 million annual assessment on the four Class I railroads that operate in Minnesota, based on their track mileage in the state. It would be used to fund additional grade separations and crossing improvements across Minnesota.

State General Obligation Bonds – The Governor’s bonding bill will include funding for four major grade separation projects in Coon Rapids, Moorhead, Prairie Island, and Willmar. It will also include funding for a new railway safety training facility for first responders at Camp Ripley and funding for quiet zones.

Modernizing Property Taxes Paid by Railroads Update Assessment Methods and Expand the taxable property of railroads. Minnesota’s current railroad property tax laws have not kept pace with modern assessment practices. The proposal expands the taxable property of railroads to include rolling stock, rail cars, trestles, and rail bridges. Property tax modernization would provide $45 million in new annual revenues for cities, counties, townships, and others. A comprehensive list of how much new funding local governments would receive under the Governor’s plan is available online.

 Building on Recent Progress  These needed improvements would build on new railway safety measures implemented last year by Governor Dayton and the Minnesota Legislature. Those efforts required railroad companies to submit disaster prevention and emergency plans to the State, increased the number of rail inspectors at MnDOT, required railroads to respond to derailments or spills of hazardous cargos within a specified timeframe, and provided additional emergency response training for local police and fire departments, and other first responders in Minnesota. Attachments:

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FACT SHEET: Comprehensive list of local infrastructure improvements funded by the Governor's plan, sorted by city.

FACT SHEET: Comprehensive list of additional local railway safety revenues for cities, counties, and townships.

MAPS: Detailed state and local maps of rail crossings and select rail improvements.

  Joanna Dornfeld | Assistant Chief of Staff Office of Governor Mark Dayton & Lt. Governor Tina Smith  116 Veterans Service Building 20 W 12 Street Saint Paul, MN 55155 Office: 651‐201‐3423 |Cell: 651‐343‐8216 | Fax: 651‐797‐1873   

Working to Build a Better Minnesota Web | Twitter| Facebook   DISCLAIMER: This e‐mail is intended to be read only by the intended recipient. It may contain confidential and/or privileged information, and may be protected from disclosure by law.  If you are not the intended recipient, any review, dissemination, retransmission, distribution or copying of this e‐mail (or its attachments) is strictly prohibited. If you received this e‐mail in error, please notify the sender immediately and delete this e‐mail and any attachments.  

Dundas Police Department-Reports and Calls for Service February 2015

02.02-Property damage crash reported in the area of 115th Street E. Suspicious person reported in the area of 115th Street E. 02.03-Found wallet-later returned to the owner 02.04-Assisted Rice County Social Services in the 400 block of 2nd St. N. 02.06-Warrant arrest in the 100 block of Miller Lane 02.10-Assisted R.C.S.O. with a vehicle off road 02.11-Disturbance reported in the 200 block of Morris Street 02-12-Stolen Motor Vehicle reported in the 100 block of Miller Lane 02.13-Alarm reported at College City Beverage Tonya Rose Meyer cited for Driving after Suspension and issued a proof of insurance form. 02.15-Motor vehicle theft reported in Dundas recovered by Mpls P.D. Curtis David Madson cited for Driving after Suspension 02.19-Officer Eric Kline responded to the City of Faribault on a SWAT call Follow up regarding a past action alleged assault Stop sign violation ordinance issued Ordinance violation issued in the 400 block of Grindstone Lane for not shoveling the sidewalk. Civil disturbance reported at Menards 02.20-Winter parking ban violations issued in the 400 block of Grindstone Lane. 02.22-George Edward Gruchow cited for Driving after Suspension 02.23-Assisted R.C.S.O. with a welfare check Alarm reported at Menards 02.24-Found keys 02.25-Suicide reported in the 500 block of Miller Lane Welfare check reported in the 100 block of Miller Lane Suspicious activity reported in the area of 115th Street E. Instructional permit violation in the area of Dundas Blvd. 02.26-No proof of insurance citation issued in the area of Railway St. and West Ave. 02.27-Traffic stop for driving conduct 02.28-Proof of Insurance Form issued in the area of Hester St. and Hwy 3

DUNDAS POLICE DEPARMENT

Citations/ Warnings Monthly Report February 2015

OFFENSE ‐ FEBRUARY 2015  CITATION WARNING  COMPLAINT

SPEED  11 17    

EXPIRED REGISTRATION  1     

DRIVING AFTER SUSPENSION  2     

VIOLATION OF INSTRUCTION PERMIT  1     

NO INSURANCE  1     

NO PROOF OF INSURANCE  1     

EQUIPMENT VIOLATION    7    

STOP SIGN VIOLATION  1     

WINTER PARKING VIOLATION  2     

FAILURE TO SHOVEL SIDEWALK  1     

TOTAL FOR MONTH  21 25