Administrative Services and Transportation Mick Howen, Director of Administrative Services

4711 Pflaum Rd.

(608) 663-5931

Coordinates regular education transportation services (Routing)

Coordinates special and alternative education services (Routing)

Provides Transition Education Program (TEP) student transportation support

Provides transportation customer service

Distributes and manages Metro transit — district funded passes

Handles requests for proposals, bids, quotations

Advanced Learning Dan Keyser, Director of Advanced Learning

Doyle room 132

(608) 663-5201

Ensures systematic accountability for identification and services for Advanced

Learners

Provides support for individual and groups of students in schools through Advanced

Learner-Instructional Resource Teacher (AL-IRTs)

Collaborates with other departments to develop strategies and interventions for students with high ability

An alphabetical list of departments and services

Assessment Administration Tim Peterson, Assessment Director

Doyle room 205

(608) 663-5217

Coordinates pre-test administration work, including purchase of materials,

communication with schools and proctor training

Coordinates and support processes during test administration, including just in time

support and trouble shooting

Coordinates post-test administration work, including shipping tests securely, returning materials securely,

and distributing results

Budget, Planning & Accounting Services Candie Steffen, Accounting Manager, (608) 663-5311

Ross MacPherson, Budget Manager, (608) 442-2161

Doyle room 200

Provides required documentation and support for mandatory

external audit

Carries out the financial operations of the district, including

accounts payable

Prepares annual budget, monitors actual budget throughout the year and provides

supporting reports for key stakeholders

Coordinates issues related to Financial System Solution (Tyler Munis)

Building Services Chad Wiese, Director of Building Services

4711 Pflaum Rd

(608) 204-7900

Evaluates, assigns and ensures completion of work orders related to carpentry,

electrical and communications, painting and environmental and plumbing and

HVAC

Monitors and tracks utility usage of district facilities

Directs and coordinates facility improvements, maintenance and cleaning

Oversees training, supervision and evaluation of Building Services staff

Benefits Sharon Hennessy, Manager of Employee Benefits & Assistance Program

Doyle room 133

(608) 663-1693

Administers employee benefits including health, dental, life, long-term disability and

long-term care insurance

Coordinates leaves of absence

Handles retirement escrow

Oversees workers' compensation

Administers the Employee Assistance Program

Business Services Mike Barry, Assistant Superintendent of Business Services

Doyle room 201

(608) 663-1634

Business Services is comprised of six departments that provide the operational supports

that the schools, staff and students need to focus fully on excellent learning. The range

of supports include:

Prepares the district's annual budget and carry out the financial operations of the

district Manages, maintains and upgrades the buildings and grounds of MMSD

Provides nutritional meals to students at schools and community centers

Purchases, receives and distributes products and services for the district

Supports instructional and administrative technology, programming and infrastructure for the district

Provides safe, timely and efficient transportation for students

Chief of Schools - Elementary Nancy Hanks , Chief of Schools - Elementary

Doyle room 113

(608) 663-1632

Designs, implements and assesses the school support system (Principal, School

Based Leadership Teams & Teacher Teams Support)

Collects evidence and conducts conferences in conjunction with Educator

Effectiveness rating for principals and supports the screening and selection of new

principals

Manages, supports and evaluates the work of school improvement partners

Plans, supports and delivers monthly principal meetings and quarterly school-based leadership team (SBLT)

institutes

Chief of School Operations Mike Hertting, Chief of School Operations

Doyle room 113

(608) 663-1632

Supports implementation of the Behavior Education Plan (BEP) with respect to

School Security Assistants and Educational Resource Officers

Problem solves concerns with parents and students

Supports schools with barriers in implementing their school improvement work

Serves as resource to MMSD departments and schools around non-academic issues

Monitors allocation of resources and class sizes

Chief of Staff Kelly Ruppel, Chief of Staff

Doyle room 110

(608) 663-1671

Supports the superintendent by coordinating and communicating across the district

with a focus on improving communication with families and strategic partners

Coordinates and implements the district’s Strategic Framework to improve

achievement for all students

Consistently communicates with the Board of Education, families and community

partner organizations

Oversees the work of Family, Youth & Community Engagement, Strategic Partnerships & Innovation, MSCR

and Communications

Chief of Schools - Secondary

Alex Fralin, Chief of Schools - Secondary

Doyle room 113

(608) 663-1633

The Chief of Schools Office:

Includes CTE, Personalized Pathways and Secondary School support

Is a collaborative of integrated Central Office teams supporting middle and high

schools in their day-to-day work to improve instruction and students’ educational

experiences on a path to being college, career and community ready

Promotes and implements the MMSD Strategic Framework to ensure we are providing equitable access to

opportunities to all students by designing and developing systems, coherence and support across

departments and schools

Nurtures the partnerships between secondary schools and other Central Office support teams to ensure

they can implement their School Improvement Plans successfully

Works on creating an integrated, coordinated and collaborative approach to reform to provide every

student with the tools necessary to discover and achieve personal opportunities for excellence (now and

in the future)

Works to generate and sustain innovative practices that will close the many gaps that exist among our

students

Communications Marcia Standiford, Communications Department Coordinator

Doyle room 222

(608) 663-1879

Communicates vision and strategic framework

Designs communication plans

Produces media based on communications plan

Maintains web presence

Disseminates media to schools, community partners, parents and/or other target audiences

Curriculum & Instruction Cindy Green, Executive Director of Curriculum & Instruction

Doyle room 125

(608) 663-5204

Develops standards-aligned tools and resources

Leads content area professional development

Creates and facilitates summer professional development

Supports and implements the Technology Plan

Oversees the following content areas: Literacy, Social Studies, Math, Science Phy Ed, Health,

Environmental Education, Arts, Instructional Technology, MVC, Libraries

Early & Extended Learning Tonja Gallagher, Director of Early & Extended Learning

Doyle room 132C

(608) 663-5205

Implements Summer School Model Development

Leads quality 4-Year-Old Kindergarten Program

Manages Play and Learn Program

Facilitates Launching into Literacy and Math

Enrollment Fatima Bendada, Director of Enrollments and Registrar

Doyle room 100

(608) 663-4957

Runs annual and ongoing enrollment processes

Manages and updates student records

Provides support for Infinite Campus

Processes MMSD Internal Transfer requests, Open Enrollment requests and 4K

Enrollment

Handles education guardianship and co-residency

Manages lottery processes for Dual Language Immersion (DLI) and Spring Harbor, Wright and Badger

Rock middle schools

Family, Youth and Community Engagement Nichelle Nichols, Director of Family, Youth and Community Engagement

Doyle room 100

(608) 663-5977

Responds to requests for school support through the School Support Plan

Works with external committees, task forces, and partnerships such as Links, Inc.,

African American Parent Leadership Council, Madison Out of School Time (MOST),

and HERE! attendance initiative

Oversees internal committees and cross-functional teams, including Enrollment Improvement Team and

Religious Holidays Calendar Committee

Handles routing/resolution for assistance requests from families and community members

Expulsions VACANT, Coordinator of Progressive Discipline

Doyle room 225

(608) 663-1908

Implements the district's expulsion process, working directly with school personnel

and families

Educates everyone involved with an expulsion on their rights, applicable laws and

district policies

Food and Nutrition Steve Youngbauer, Director of Food & Nutrition

4711 Pflaum Rd

(608) 204-4001

Collects and processes free and reduced-price lunch forms

Handles planning, production, transport and service of 12,000 lunches, 5,500

breakfasts and 170 dinner meals per day

Generates and analyzes month-end financial reports

Labor Relations Heidi Tepp, Director of Labor Relations

Doyle room 133

(608) 663-1694

Manages day-to-day labor relations

Conducts employee investigations and advises administrators regarding employee

issues such as discipline, performance, evaluation and plans for improvement

Represents the district in various hearings and acts as back-up for the Expulsions

Coordinator in expulsion hearings, as needed

Instructional Technology Beth Clarke, Director of Instructional Technology

Doyle room 125

(608) 442-2926

Integrates digital strategies and competencies across the district to provide

structures of efficiency, productivity and creation

Provides Instructional Technology coaching, supports and resources; Library Media

and Technology Services; Madison Virtual School for online student solutions and

Infinite Campus Gradebook training and support

Provides students and staff the support needed to thrive in our digital culture

Human Resources Deirdre Hargrove-Krieghoff, Executive Director of Human Resources

Doyle room 133

(608) 663-1693

Runs monthly, biweekly and alternate biweekly payrolls and ensures compliance

with tax laws

Manages all employee benefits, leaves and worker's compensation claims

Manages employee performance issues, conducts investigations and disciplinary

meetings and represents MMSD at arbitration and other administrative hearings

Researches, plans and implements recruitment and selection activities for all District positions

Creates and maintains HR Information System, provides data to the Wisconsin Department of Public

Instruction, Madison Teachers Inc., the MMSD Board of Education and other entities

Media & Government Relations Rachel Strauch-Nelson, Director of Media & Government Relations

Doyle room 109

(608) 663-1903

The first point of contact for all news media in the district

Tracks legislation and its potential impact on the district and schools and

coordinates the district’s response

Contact Rachel if:

Your department or school is contacted by news media

You have events or stories you think are newsworthy and would like to coordinate media coverage

You have feedback on the district’s major messages

Legal Services Dylan Pauly, Legal Counsel

Doyle room 104

(608) 663-1868

Serves as primary legal counsel to the Superintendent and Board of Education

Provides advice and guidance on student issues, including special education, pupil

records and family law matters

Reviews and manages third-party contracts

Responds to administrative complaints

Madison School & Community Recreation (MSCR) Lucy Chaffin, Executive Director of MSCR

MSCR - Hoyt Building

(608) 204-3000

Provides a wide range of accessible programs and leisure opportunities for all ages

at affordable prices including afterschool programs at all MMSD secondary schools

and fourteen elementary schools, summer camps and Summer Youth and

Enrichment Centers (SREC).

Supports youth enrolled in summer school, sports leagues, arts and enrichment, fitness, outdoor adventure,

recreational sports, swim lessons and more.

Multi-Tiered System of Supports Caroline Racine Gilles, Director of Multi-Tiered System of Supports

Doyle room 125B

(608) 663-1963

Provides technical assistance and consultation to schools in the areas of systems

(infrastructure), interventions, data-driven decision making and problem-solving

Delivers professional learning for school-based interventionists in the area of literacy,

MTSS learning strands, and Data Point people

Develops tools and resources to support the implementation of tiered supports

Office of Multilingual & Global Education (OMGE) Silvia Romero-Johnson, Executive Director of Multilingual and Global Education

Doyle room 216

(608) 663-5241

Develops biliteracy units of instruction

Provides Guided Language Acquisition Design professional development

Develops ACCESS 2.0 and Oasys online modules

Implements DLI, DBE and ESL programs

Hmong Language and culture development

Payroll

Jennifer Trendel, Payroll Supervisor

Doyle room 135

(608) 663-5387

Processes all compensation for district employees

Printing Services / Central Receiving & Warehouse Mary McKenzie, Materials Supervisor

4711 Pflaum Rd

(608) 204-6686

Verifies and receives orders requested by district staff

Fills all orders from our inventory in Central Stores

Delivers daily all items to their final destination within the district

Coordinates all print requests within the district Processes all school/department and US mail daily

Materials Receiving and Distribution

Personalized Pathways Julie Koenke, Director of Secondary Programs and Pathways Partnerships

Doyle room 124G

(608) 442-2157

Academic and Career Implementation

Personalized Pathways Planning and Design

Hiring, Training, Placement and Coaching of AVID Tutors

AVID college readiness system implementation and professional learning

Supports Career and Technical Education and work-based learning

Professional Excellence

Sue Gorud, Director of Professional Excellence

Doyle room 135E

(608) 442-2921

Supports district implementation of the Educator Effectiveness evaluation system

aimed at continuous improvement

Supports include professional development, technical support and resources for

Principals, Assistant Principals and Instructional Coaches in service of an evaluation

process that results in professional growth

Supports new educator induction, mentor assignments and PDP process

Program Evaluation Beth Vaade, Qualitative Research Supervisor

Doyle room 205

(608) 204-7801

Provides high-quality analysis and reporting designed to support continuous

improvement at all levels and strategic planning around district priorities

Focuses on qualitative research projects and program evaluations

Provides research design, qualitative data analysis, survey design and

administration, and support to external researchers

Purchasing Services Dana Scheel, Assistant Director of Administrative Services

4711 Pflaum Rd

(608) 663-5287

Purchasing

Purchasing Card (P-Card) Program Administration

Professional Learning & Leadership Development Marggie Banker, Executive Director of Professional Learning and Leadership

Development

Doyle room 135D

(608) 663-1925

Coordinates professional development management system (courses, enrollments,

calendars, credits, surveys, instructor training, sub calendar, etc.

Implements new evaluation system

Provides professional learning for new educators to MMSD

Provides Professional learning for principals, assistant principals, school-based leadership teams and

instructional coaches

Provides professional learning for central office leaders and staff

Quantitative Research

Bo McCready, Quantitative Research Supervisor

Doyle room 205

(608) 663-4948

Provides high-quality analysis and reporting designed to support continuous

improvement at all levels and strategic planning around district priorities

Focuses on quantitative research projects, data and program evaluations

Provides research design, data visualizations, quantitative data analysis and tool development

Research, Accountability & Data Use Andrew Statz, Chief Accountability Officer

Doyle room 205

(608) 442-2915

The Department of Research, Accountability, and Data Use (RAD) works toward the

district's priority of accountability at all levels through:

Conducting research and program evaluations

Fulfilling data requests

Administering state and district require assessments

Supporting data use and building data tools

Assisting students, families and staff with the enrollment process

Maintaining official student records

School Security Services Luis Yúdice, Coordinator of School Security Services

Doyle room 110

(608) 663-1904

Manages the district's security programs, providing direct support to school

principals

Works under the direct supervision of the Chief of School Operations to address the

safety needs of students and staff in all district schools and programs

State and Federal Programs Jennifer Waldner, Director of State & Federal Programs and Homeless Liaison

Doyle room 124

(608) 663-5200

Monitors Compliance with Elementary and Secondary Education Act (ESEA)

Allocates and manages all Title Budgets

Supports students experiencing homelessness through the Transition Education

Program (TEP)

Supports Metro High / Title I D program in the Dane County Jail

Provides private / parochial programming and services as defined through ESEA

Supports Title VII Native American Education

Special Assistant to the Superintendent Rodney Thomas, Special Assistant to the Superintendent

Doyle room 114

(608) 663-1910

Works cooperatively with the superintendent on high-priority projects that align to the

district’s Strategic Framework including:

the overhaul of the district’s current recruitment, screening, and induction processes

designing a comprehensive talent development strategy for the district

managing and leading the multi-year partnership with the UW-Madison School of Education to

create a talent development strategy for students, teachers, coaches and school administrators

Other special projects as assigned by the superintendent

Strategic Partnerships and Innovation Jessica Hankey, Director of Strategic Partnerships & Innovation

Doyle room 222

(608) 442-2923

Partnerships alignment, monitoring and evaluation

Elementary Schools of Hope and Achievement Connections implementation

Volunteer and AmeriCorps member management

Grant writing, management, and program promotion

Charter school renewal and application process

Student Physical, Mental, Behavioral Health Leia Esser, Director of Student Physical, Mental, Behavioral Health

Doyle room 225

(608) 442-2972

Works collaboratively with students, families, staff and the community to reduce or

remove barriers that prevent students from experiencing success in school

Supports the work of nurses, psychologists, social workers, counselors, Positive

Behavior Support Coaches and Behavior Education Assistants

Student Services John Harper, Executive Director of Student Services

Doyle room 225

(608) 663-8442

Implementation of PBIS and the Behavior Education Plan (BEP)

Support for students with intensive needs

Administrative oversight of special education/related services and Section 504

School psychologist, social work and guidance counseling support for

students/families

Health services and community coordination for physical/mental/dental health services

Alternative learning programs

Crisis Response

Oversees alternative learning programs such as Hospital School, Replay, Rise, Foundations, Campus

Connect, LEAP, SBA and NEON.

Superintendent’s Office Jennifer Cheatham, Superintendent

Doyle room 110

(608) 663-1607

Sets and tracks the strategic vision and outcome measurements for the District

Gathers feedback through meeting with community organizations and

superintendent’s advisory groups to inform district strategy and implementation

Communicates with media, legislatures, parents, staff and students about the

progress of the District

Provides timely information to Board members, families and community members

who contact the district

Provides a coordinated response to schools, families and the community during individual student, school-

wide, or district-wide crisis situations

Technical Services Bill Smojver, Director of Technical Services

Doyle room 12

(608) 663-5853 (Computer Help Line)

Help Desk and deployment of user devices

System-wide management and troubleshooting

State reporting

Programming and applications development

Teaching and Learning Lisa Kvistad, Assistant Superintendent for Teaching and Learning

Doyle room 220

(608) 442-2853

Brings together the following departments, which support excellent teaching,

learning and leading: Advanced Learning, Curriculum & Instruction, Early &

Extended Learning, Multi-Tiered System of Support (MTSS), Multilingual & Global

Education, State & Federal Programs and Student Services