Administrative Regulation 750 Inmate General Correspondence and Mail

Administrative Administrative Regulation 750Regulation 750

Inmate General Inmate General Correspondence Correspondence

and Mailand Mail

ADMINISTRATIVE REGULATION ADMINISTRATIVE REGULATION 750750

AuthorityAuthority

•NRS 209.131, NRS 209.131, NRS 209.365NRS 209.365

•AdministrativAdministrative Regulation e Regulation

750750

ResponsibilityResponsibility1.1. All inmates are responsible to All inmates are responsible to

comply with mail and comply with mail and correspondence procedures. All correspondence procedures. All correspondents are responsible correspondents are responsible for the contents of and for the contents of and compliance with procedures compliance with procedures applicable to mail items sent applicable to mail items sent into Department Institutions. into Department Institutions.

2.2. All designated mailroom staff at All designated mailroom staff at each institution are responsible each institution are responsible over daily mailroom operations. over daily mailroom operations.


750.01 General Provisions750.01 General Provisions

1.1. All mail shall be processed pursuant to current State and All mail shall be processed pursuant to current State and OSHA biohazard guidelines and procedures.OSHA biohazard guidelines and procedures.

• Each institution will designate a secure mailroom Each institution will designate a secure mailroom location.location.

• The Mailroom should be open eight (8) hours per The Mailroom should be open eight (8) hours per day, five (5) days a week and will be closed on day, five (5) days a week and will be closed on weekends and holidays.weekends and holidays.

• Each institution will designate a secure Each institution will designate a secure mailbox for outgoing inmate mail. mailbox for outgoing inmate mail.

• Mail will only be collected by staff.Mail will only be collected by staff.• Mail will be collected at least once a day.Mail will be collected at least once a day.• No personal delivery of inmate mail to another No personal delivery of inmate mail to another

inmate will ever be done by staff or inmates. inmate will ever be done by staff or inmates. Unless its legal mail which will be delivered by Unless its legal mail which will be delivered by the Law Library Supervisor.the Law Library Supervisor.


Continued……………Continued……………

• There are no limits to the There are no limits to the number of letters an inmate number of letters an inmate may send or receive, may send or receive, except as specifically except as specifically authorized by this authorized by this regulation. regulation.

• No mail will be left on No mail will be left on tables or in other areas tables or in other areas unattended where inmates unattended where inmates have access.have access.

• Records that will be Records that will be maintained by staff and maintained by staff and that may be kept that may be kept electronically.electronically.

– A log shall be kept of all A log shall be kept of all incoming or outgoing incoming or outgoing registered, insured or registered, insured or certified mail using Form certified mail using Form DOC-3088.DOC-3088.

– A log shall be kept of all A log shall be kept of all unauthorized mail using unauthorized mail using Form DOC-3086.Form DOC-3086.

– A log shall be kept of all A log shall be kept of all inmate to inmate inmate to inmate approved correspondence approved correspondence using Form DOC-3087.using Form DOC-3087.

– A log shall be kept of all A log shall be kept of all rejected mail using Form rejected mail using Form DOC-1740.DOC-1740.

– A log shall be kept of all A log shall be kept of all mail that is monitored mail that is monitored using Form DOC-3022.using Form DOC-3022.


CONTINUED!!!!!!!!!!!CONTINUED!!!!!!!!!!!

• Violations of rules or policies, governing mail Violations of rules or policies, governing mail procedures, may result in the suspension or procedures, may result in the suspension or termination of correspondence between the termination of correspondence between the parties involved. parties involved.

• Refer to AR 722 for specific procedures for Refer to AR 722 for specific procedures for managing inmate privileged correspondence.managing inmate privileged correspondence.

• Refer to AR 711 for package procedures.Refer to AR 711 for package procedures.• Inmates may correspond in their primary Inmates may correspond in their primary

language.language.


Prohibited MailProhibited Mail• Each institution will Each institution will

establish a process for establish a process for review of questionable review of questionable items of mail received.items of mail received.

• Mail items that contain Mail items that contain matter detrimental to the matter detrimental to the security, good order, or security, good order, or discipline of the discipline of the institution, or that institution, or that facilitates Criminal facilitates Criminal Activity are prohibited.Activity are prohibited.

What do What do you think you think would be would be prohibited prohibited mail?mail?


• Content that depicts or describes procedures Content that depicts or describes procedures for the construction or use of weapons, for the construction or use of weapons, ammunition, bombs or incendiary devices.ammunition, bombs or incendiary devices.

• Content that depicts, encourages, or describes Content that depicts, encourages, or describes method of escape from correctional method of escape from correctional institutions, or blueprints, drawings or similar institutions, or blueprints, drawings or similar descriptions of prison institutions. descriptions of prison institutions.

• Contents that depicts or describes procedures Contents that depicts or describes procedures for the brewing of alcoholic beverages, or the for the brewing of alcoholic beverages, or the manufacture of drugs or unlawful substances.manufacture of drugs or unlawful substances.

• Content that is written in code.Content that is written in code.• Content that describes or encourages Content that describes or encourages

activities which may lead to the use of activities which may lead to the use of violence or promotes hate groups or gang violence or promotes hate groups or gang activities.activities.


• Content that encourages or instructs in Content that encourages or instructs in the commission of or depicts criminal the commission of or depicts criminal activity.activity.

• Content that displays realistic pictures Content that displays realistic pictures of guns or knives, or that is suitable for of guns or knives, or that is suitable for use in the making of weapons.use in the making of weapons.

• Content that is sexually explicit, which Content that is sexually explicit, which by its nature poses a threat to the by its nature poses a threat to the security, good order, rehabilitation or security, good order, rehabilitation or discipline of the institution. discipline of the institution.


Sexually Explicit Defined………Sexually Explicit Defined………Any depiction of intercourse,

penetration, oral sex, beastiality, child

molestation, sodomy, or rape.

Why is the Why is the above not above not allowed?allowed?


• Content that includes instruction relating Content that includes instruction relating to tattooing. WHY????????????????to tattooing. WHY????????????????

• Content that advocates terrorism, racial, Content that advocates terrorism, racial, religious, or national origin hatred, or religious, or national origin hatred, or that creates an unsafe environment for that creates an unsafe environment for offenders or prison staff.offenders or prison staff.

• Content that provides institutions for Content that provides institutions for military, police or security tactics for military, police or security tactics for riots, hostage negotiation, or any riots, hostage negotiation, or any Homeland Security drills.Homeland Security drills.

• Content related to survival guide info.Content related to survival guide info.


• All envelopes must be properly All envelopes must be properly addressed.addressed.

• Must be stamped on the back with the Must be stamped on the back with the name of the institution from which it is name of the institution from which it is being sent and the date of mailing.being sent and the date of mailing.

• Must have the offenders name, Must have the offenders name, offender #, Institution name and offender #, Institution name and institution mailing address in the institution mailing address in the return address portion of the envelope. return address portion of the envelope.


• All outgoing mail must be sent All outgoing mail must be sent via the U.S. Postal via the U.S. Postal Service Service and requires the and requires the

• appropriate postage.appropriate postage.

* * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * • The Warden/Designee may The Warden/Designee may

prohibit outgoing mail under prohibit outgoing mail under appropriate circumstances.appropriate circumstances.


• All incoming mail, including All incoming mail, including “Return To Sender” will be opened “Return To Sender” will be opened for the inspection of contraband, for the inspection of contraband, unauthorized items, cash, coin, unauthorized items, cash, coin, checks and money orders, and checks and money orders, and scanned by the mailroom staff. scanned by the mailroom staff. Disposal of unauthorized items will Disposal of unauthorized items will be pursuant to section 750.07 of be pursuant to section 750.07 of this regulation.this regulation.


• Inmates are not allowed to receive, from Inmates are not allowed to receive, from any source, confidential information, any source, confidential information, which includes but is not limited to which includes but is not limited to personal information about:personal information about:

Current or past inmatesCurrent or past inmatesAny other person without Any other person without that person’s knowledge that person’s knowledge and written consent.and written consent.


Enclosures Per Enclosures Per EnvelopeEnvelope•Not to exceed ten pages, Not to exceed ten pages,

excluding the letter, article or excluding the letter, article or advertisement such as from a advertisement such as from a newspaper or magazine, or newspaper or magazine, or printouts from websites, or printouts from websites, or one pamphlet.one pamphlet.


PERSONAL PHOTOGRAPHSPERSONAL PHOTOGRAPHS

• A maximum of ten per envelope not A maximum of ten per envelope not including pictures in enclosed articles or including pictures in enclosed articles or advertisements.advertisements.

• Not to exceed 8”x10” in size.Not to exceed 8”x10” in size.• If computer generated on paper no larger If computer generated on paper no larger

than standard 8 ½” x 11”, which may than standard 8 ½” x 11”, which may contain up to ten (10) photographs on one contain up to ten (10) photographs on one page, but each photograph counts as one page, but each photograph counts as one of the ten maximum allowed. of the ten maximum allowed.

• All must have the inmate’s name and All must have the inmate’s name and NDOC # on the back. NDOC # on the back.


Photographs Of Nude Photographs Of Nude PersonsPersons

•Shall not depict sexual activityShall not depict sexual activity

•Shall have inmate’s name and Shall have inmate’s name and back # on the back of each photo.back # on the back of each photo.

•Shall not be Shall not be displayed or displayed or tradedtraded..


Electronic Mail Electronic Mail ServiceService• Electronic mail service, consisting of a one Electronic mail service, consisting of a one

way communication from a correspondent to way communication from a correspondent to an inmate is available. Only Authorized staff an inmate is available. Only Authorized staff who have an active password may process who have an active password may process electronic mail. Once electronic mail is electronic mail. Once electronic mail is opened, authorized staff shall view the mail opened, authorized staff shall view the mail for content. If for content. If suspicious or objectionablesuspicious or objectionable content is found, mailroom staff shall print content is found, mailroom staff shall print the letter and forward it to the appropriate the letter and forward it to the appropriate designated Associate Warden for review and designated Associate Warden for review and possible rejection. If no objectionable possible rejection. If no objectionable content is present, authorized staff shall content is present, authorized staff shall cause the printed letter to be delivered to cause the printed letter to be delivered to the inmate via the inmate’s unit mail bag.the inmate via the inmate’s unit mail bag.


PUBLICATIONSPUBLICATIONS• The institution will review all publications for The institution will review all publications for

suspicious or objectionable content. If such suspicious or objectionable content. If such is found, the publication will be forwarded to is found, the publication will be forwarded to the Publication Review Committee (PRC) for the Publication Review Committee (PRC) for appropriate disposition.appropriate disposition.

• The committee must have a minimum of The committee must have a minimum of three (3) members, one of whom shall be three (3) members, one of whom shall be appointed by the Warden and one of whom appointed by the Warden and one of whom shall be an Associate Warden or above.shall be an Associate Warden or above.

• The committee shall convene within seven The committee shall convene within seven (7) days from when a publication is referred (7) days from when a publication is referred by mailroom staff. by mailroom staff.


750.04 INMATE TO INMATE 750.04 INMATE TO INMATE CORRESPONDENCECORRESPONDENCE

• Is limited to immediate family members.Is limited to immediate family members.• Legal correspondence is allowed if they Legal correspondence is allowed if they

are co-defendants or co-plaintiffs in are co-defendants or co-plaintiffs in active litigation or pursuant to court active litigation or pursuant to court orders. orders.

• Common law relationships are not Common law relationships are not considered immediate family.considered immediate family.

• The approval of both Wardens from both The approval of both Wardens from both institutions is required. institutions is required.


Do we pay for inmate mail?Do we pay for inmate mail?

• Sadly yes, its called indigent inmate mail.Sadly yes, its called indigent inmate mail.• Indigent inmates will be provided postage, Indigent inmates will be provided postage,

paper and envelopes for a maximum of paper and envelopes for a maximum of two personal letters per week.two personal letters per week.

• The mailroom officer will put the The mailroom officer will put the institutions budget # on the top right hand institutions budget # on the top right hand of the envelope and send it to the state of the envelope and send it to the state mailroom for processing. mailroom for processing.


Documents

Administrative Regulation 750 Inmate General Correspondence and Mail