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ACADEMIC FORMATION
* Graduation in Language (English / Spanish) - Kingsborough
Community College New York USA; 1992.
* Graduation in Executive Secretariat - Rio de Janeiro, Brazil
Syndicate SINSERJ, enrolled in the Labor Ministry.
PROFESSIONAL PROFILE
Strong experience in the area of Executive Secretariat, gained
in large size enterprises, acting as Bilingual Executive Secretary
(Directory Chairmanship), highlighting the following
attributions:
Excellence in composition (English/ Spanish/ Portuguese);
translation and version of documents, correspondences and reports;
Great actuation in budget. Accountable for the scheduling of
Directorys meetings, taking care of the whole administrative part
(survey of needs, materials to be used, etc); planning and
organization of agenda, meetings, travels (comprising budget, book
of national and international tickets, etc).
Practice in advanced Legal system programs (inclusion of
agreements and rendering of services), requisition of purchase,
travels, and investments request. Stron
g experience in transfer, reception and familiarization of
expatriated executives, comprising fitting in to the country,
bureaucratic procedures, and adaptationaccording to the needs;
living such situation with Belgian, Scottish, English,Venezuelan,
Chilean, and Italian nationalities. Deep knowledge of the
Brazilian,repatriate and expatriate executive routine.
Technical skills including the ability to use computer
technology. Specializedknowledge and abilities in numerous areas
such as communication systems, recordsmanagement, finance, human
resources, facilities, commercial printing, mail processing, and
business insurance, to name a few. Ability to coordinate several
activities at once, set priorities, and establish and meet
deadlines are other examples of technical skills.
Knowledge on routines of companies legalization, opening of new
business, taxes.Experience on purchase of office materials,
including price survey. Organization of spreadsheets in general
(events calendar, expenses control, etc). Experience in the Hotel
sector (receptionist, cashier and bilingual concierge), and
VIPsreception in the hotels: Copacabana Palace, Intercontinental,
and Sheraton Hotel & Towers.
Ability to handle a variety of tasks, situations and
personalities; and able tohandle private company information and
private personnel information; and well prepared to handle
stressful situations
LANGUAGES
* English and Spanish Fluent
* French and Italian Basic* Japanese Notions
COMPUTERS KNOWLEDGE
* Full domain of MS-Office software (Word, Excel, Access,
PowerPoint) and Intern
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et;
EXTRACURRICULAR COURSES
* Japanese Course Rosa Sonoo* Flight attendant Companhia do ar,
recognized by Aeronautics Ministry.* Many computing courses, such
as: Legal agreements insertion systems, purchasesystems.
PROFESSIONAL BACKGROUND
Dec/08 until Jan/11TEREX LATIN AMERICA, Corp.Assistant to the
President
Responsible for taking care at the office management duties
including theReceptionist function and outsourced employees; plan
meetings andConferences; manage transportation and travels; manage
mail processing andIT area; and administer business continuity
programs such as businessinsurance, liability insurance and
disaster preparedness and recovery.
Management of the facilities, equipment and suppliesas office
space costing and leasing; office moves and relocation; signage;
interior design and dcor; furniture; fire safety; security;
overseeing cleaning, maintenance, and repair; arranging for office
equipment and supplies; and arrangingfor commercial printing.
Familiarization with various desktop software (word processing,
email,spreadsheets, and presentations); use of database system;
administering a file server and local area network; data and system
security; systems monitoring and reporting; digital graphic design
and desktop publishing; web page design and publishing; and even
video editing and streaming. Communication systems (phones,
voicemail, email system, cell phones, 2-way radios, broadband
internet access, and document collaboration systems); document
imaging; and records management (org
anization, retention, storage, retrieval, disposal, and
security).
Control and participation on the budgeting and strategic
planning; bookkeeping;lease-buy analysis; cost analysis;
return-on-investment (ROI) analysis; expensereport management;
petty cash management; and inventory tracking and management.
Nov/06 until Feb/08LIBRA - BRAZILIAN PORT AND CONTAINER
TERMINALExecutive Secretary
Service to the companys shareholders (strictly personal order);
acting as particular assistant for all matters of personal order.
Schedule of travels, courses,lectures and meetings. Elaboration and
execution of big events, fairs and simile
s, especially abroad.Preparation of presentations, texts, tables
and spreadsheets; moving and controlof internal cash flow; national
and international phone service; coordination and supervision of
messengers, receptionists, auxiliaries and the whole administrative
sector, in order to service in a better way to the executive; total
control of warehouse. Preparation and control of payroll of
employees of many groupscompanies, as well as distribution of
salaries.
Aug/01 to Nov/05 BRITISH AMERICAN TOBACCO INC.Bilingual
Executive Secretary (Financial Directory)
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Deep familiarization with expatriated transfer to many
countries. Work focused on legal processes of international
transferences. Legal agreements, rendering of services, real estate
location, SAP, SAF, Intranet, among others. Request of investments
on financial system; insertion and control of purchase of diverse
materials, especially assets; acquisition if travel routes and
contact with agencies.
Support in presentations, lectures and meetings (reception,
equipments and coffee-break). Elaboration of events (booking of
tickets and hotel). Sorting, register, file and control of
documents and correspondences. Control and provision of personal
and corporate payments. Organization and sending of National and
International mail bag.
